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Home My WebLink AboutRES 044 Draft 01 1980-1984County of Hawaii - State of Hawaii Resolution WHEREAS, pursuant to County Charter Section 3-14 interim amendments to the Salary Ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Salary Oordinance is hereby amended for the following departments SECTION 8.12. POLICE DEPARTMENT. 1. Add one new position of Clerk -Typist SR -8 (temporary for 6 months). 2. Add one new position of Payroll Clerk SR -10 (temporary for 6 months). BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the departments of Police, Finance and Civil Service for their information. Dated this Hilo, Hawaii 4th day of March, COUNTY COUNCIL County of Hawaii Hilo, Hawaii INTRODUCED BY: 981. Councilman, County of Ha ii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on ATTEST: COUNTY CL K� March 4, 1981 AIR 4kRNG OFFICER ROLL CALL VOTE 1AYES1 NOES A/E De Luz, III Fujii X I_ H Hale X Lai I X Schutte X Chr. Yamashiro X Reference: k, — I V ] I r V — M.B. Nc RESOLUTION NO. Old Pos New Pos HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: POLICE Request: Reallocation Date: 01-02-81 Reclassification New Position x Class Title HC No. SR Salary Cost Diff. Fund Source € of Pos. in Dept. CLERK -TYPIST 8B $765.00 G-2011.0 S 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): In keeping with the authorization obtained through the attached memo on contractual hires for the Fiscal Section, it is .requested that one (1) temporary position of Clerk -Typist, SR -8, be created. This position will be assigned to the Fiscal Section to perform the duties required and free the accountant to perform accountant duties. 2. I£ reallocation, list only new duties. (Example: 1. Takes dictation 400; 2. Keeps office accounts 30%, etc.): 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? 5. List other rationale or pertinent statements and data: 0 6. Attach. a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification Civil Service Note: Classification based on assignment of duties and responsibilities to subject position. NqSuty Direr df Personnel/�� o � o CHIEF OF POLICE L -- -- r DEPUTY CHIEF - OF POLICE iriil o Ali I ADMINISTRATIIIVE DIVISION INSPECTOR SR -29 HC -2369 i ADMINISTRATIVE SERVICES 'FISCAL SECTION l-, FBU-s-i'NESS �IANAGF.F, i R-26 HC -919 ACCOUNTANT SR -1S HC -1782 ISTOREKEEPER SR -10 HC -1029 PAYROLL CLERK SR -10 HC - SR -8 HC- Duties Summary: DEPLIDM T Or CIVIL SERVICE COMITY OF Mii':WAII CLERK -TYPIST j.a35 Operates a typewriter and performs a variety of clerical work in preparing, processing and filing forms, records and similar materials in accordance with general instructions and procedures; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Assistant Clerk -Typist in that the Cleric -Typist performs a variety of tasks involving referral to a number of different sources, executes assignments in accordance with general instructions, accomplishes work with some use of discretion �`+nd selectiveness in deviating from established processes and procedures, and operates a typewriter in typing materials where improvisation as to format and arrangement of data is required; whereas the Assistant Clerk -Typist performs routine, repetitive tasks which are primarily procedural in nature, executes assignments in accordance }1i.th specific instructions or clearly defined procedures, and operates a typewriter in typing materials where guides as to Format and arrangement of data are readily availa- ble. Illustrative Examples_of Work: Types letters, memoranda, reports, specifications, statements, forms and other materials into final form from rough or corrected copy; types tabu- lar and other materials from rough or copy where format and arrangement of data are not clearly indicated; cuts stencils; checks and proofreads typewritten materials; prepares, checks and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements; makes routine follow-ups to secure required information; determines eligibility for and issues licenses and permits; assists the public in filling out standard and supplementary forms; posts data to and maintains various types of operational and control records; searches through a variety of files and records, extracts, compiles and summarizes information, and prepares periodic and special reports; composes routine correspondence and letters of acknowledg- ment; sorts, arranges and files bills, invoices, applications, correspondence and other materiels; sots up and maintains files and revises system as necessary; gives general information and resolves complaints over a counter or telephone involving interpretation and explanation of rules, regulations, policies :rid procedures and knowledge of the agency's purposes and functions; answers tole - phone and takes or relays messages and calls; makes appointments for the staff; greets callers and directs them to proper persons or offices; may accept cash payments for standard fees and write out receipts; may operate standard office machines such as mimeograph, adding and calculating machines; may incidentally supervise the work of others. • � 0 Duties Summary: DEPLIDM T Or CIVIL SERVICE COMITY OF Mii':WAII CLERK -TYPIST j.a35 Operates a typewriter and performs a variety of clerical work in preparing, processing and filing forms, records and similar materials in accordance with general instructions and procedures; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Assistant Clerk -Typist in that the Cleric -Typist performs a variety of tasks involving referral to a number of different sources, executes assignments in accordance with general instructions, accomplishes work with some use of discretion �`+nd selectiveness in deviating from established processes and procedures, and operates a typewriter in typing materials where improvisation as to format and arrangement of data is required; whereas the Assistant Clerk -Typist performs routine, repetitive tasks which are primarily procedural in nature, executes assignments in accordance }1i.th specific instructions or clearly defined procedures, and operates a typewriter in typing materials where guides as to Format and arrangement of data are readily availa- ble. Illustrative Examples_of Work: Types letters, memoranda, reports, specifications, statements, forms and other materials into final form from rough or corrected copy; types tabu- lar and other materials from rough or copy where format and arrangement of data are not clearly indicated; cuts stencils; checks and proofreads typewritten materials; prepares, checks and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements; makes routine follow-ups to secure required information; determines eligibility for and issues licenses and permits; assists the public in filling out standard and supplementary forms; posts data to and maintains various types of operational and control records; searches through a variety of files and records, extracts, compiles and summarizes information, and prepares periodic and special reports; composes routine correspondence and letters of acknowledg- ment; sorts, arranges and files bills, invoices, applications, correspondence and other materiels; sots up and maintains files and revises system as necessary; gives general information and resolves complaints over a counter or telephone involving interpretation and explanation of rules, regulations, policies :rid procedures and knowledge of the agency's purposes and functions; answers tole - phone and takes or relays messages and calls; makes appointments for the staff; greets callers and directs them to proper persons or offices; may accept cash payments for standard fees and write out receipts; may operate standard office machines such as mimeograph, adding and calculating machines; may incidentally supervise the work of others. CLERK -TYPIST -2- Minimum Qualification Requirements: Training and Experience: A combination of education and experience substantially equiva e— nr t to from high school, including or supple- mented by course work in typing and one year of clerical experience which shall have included some typing. Knowledge of: office practices and procedures; filing methods and Systems; grammar, spelling and word usage; the purposes and uses of standard office machines. h o-/, 7-/) 7 1 Ability to: type at the rate of 45, net words per minute; make arithmetic computations; compare names and numbers accurately; keep records, summarize materials and prepare simple reports; operate standard office machines equipment; understand and interpret laws, ordinances, rules, regulations and policies pertinent to the department; follow oral and written instructions; deal tactfully and effectively with the public; work harmoniously with others. Ilealth and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for per- formance of the duties. This is an amendment to the specification for the class CLERK -TYPIST, which was approved on August 26, 1957. APPROVED: MARCH 30, 1965�ti� Personnel Director Old Pos. New Pos HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: POLICE Request: Reallocation Date: 01-02-81 Reclassification New Position X Class Title HC No. SR Salary Cost Diff. Fund Source of Pos. in Deot. PAYROLL CLERK 10B $831.00 G-2011.0 0 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): In keeping with the authorization obtained through the attached memo on contractual hires for the Fiscal'Section, it is requested that one (1) temporary position of Payroll Clerk, SR -10, be created. This position will be assigned to the Fiscal Section to perform the duties required and free the accountant to perform accountant duties. 2. If reallocation, list only new duties. (Example: 1. Takes dictation 400; 2. Keeps office accounts 30%, etc.): 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? 5. List other rationale or pertinent statements and data: f 6. Attach. a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification Civil Service Notes Classification based on assignment of duties and responsibilities to subject position. uty Director of Personnel/ F O O . �1 DEPAMENT OF CIVIL SERVICE COUNTY OF HAWAII PAYROLL CLERK Duties Si mnary: Prepares semi-monthly payrolls for all employees; maintains individual employee payroll and personnel records and files; and performs other related duties as required. Distinguishing Characteristics: This class differs from account Clerk classes in that the Payroll Clerk is primarily concerned with the preparation of payrolls and related record keeping activities; whereas the Account Clerk classes perform a variety of account record keeping duties which may include work related to payroll preparation for a minor part of the time. Examples of Duties: Determines time worked by employees from time sheets which are submitted daily for all employees; computes required payroll figures including employee's total earnings for the payroll period based on established rates.of compensation and time worked, payroll deductions for taxes, retirement system, union dues and other items, and net amount due; posts computed data to payroll work sheets showing information such as employee's name, retirement system status, rate and tax code; totals payroll figures for employees covered by payroll for payroll summary and distribution pur- poses; posts and computes a daily record of each employee's hours of work; computes earnings of employees who are compensated at varying rates for different hours worked; computes and posts employee payroll record in personnel ledger; checks each daily time sheet for proper pay rates appropriation symbols and project titles; types all payroll and payroll distribution vouchers and payroll summary; computes and records all types of leaves; computes and records all overtime earned or taken; drafts report of all overtime earned; explains payroll procedures and payroll figures to departmental personnel as necessary; operates•typewr .r, adding and calculating machines in connection with payroll preparation; con,,)utes breakdown of labor costs by funds chargeable. Minimum Qualification Requirements: Training and Experience: A combination of cducation.and experience sub- stantially equivalent to graduation from high school and three years of clerical experience, one of which shall have included payroll preparation, payroll record keeping, time keeping or related payroll work. Knowledge of: county payroll procedures and forms; the laws and rules governing hours of work, vacation, sick leave, civil service, and compensation; office practices and procedures, particularly with reference to payroll preparation, payroll recording and time keeping; filing methods and systems;.the use of standard office machines. 'I• O PAYROLL CLERK -2- Ability to: make arithmetical computations; compare nines and numbers; compile figures; keep records; operate adding, calculating and typewriting machines; understand and interpret laws, ordinances, rules and regulations pertinent to payroll preparation; work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards doomed necessary and proper for performance of the duties. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - This specification is an amendment to the class specification for PAYROLL CLERK approved September 3, 1957, and is to be substituted for that specification. APPROVED: W',Y 23, 1961 ✓ �C " Personnel Director