HomeMy WebLinkAboutRES 020 Draft 01 1980-1984S P.
County of Hawaii - State of Hawaii
Resolution
WHEREAS,.pursuant to County Charter Section 3-14 interim amendments
to the Salary Ordinance may be by resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII
that the Salary Ordinance is hereby amended for the following departments$
SECTION 8.04 (b). DIVISION OF ACCOUNTS. DEPARTMENT OF FINANCE.
1. Reallocate one position of Data Entry Operator SR -8 to
Data Processing Clerk -Operator SR -10.
SECTION 8.12. POLICE DEPARTMENT.
1. Reallocate 5 positions of Police Radio Dispatcher I SR -12
to Police Radio Dispatcher II SR -15.
SECTION 8.15. OFFICE OF THE PROSECUTING ATTORNEY.
1. Adjust pay grade of one position of Deputy Prosecuting
Attorney LS -10 to LS -12.
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted
to the departments of Finance, Police, Prosecuting Attorney and Personnel
Services for their information.
Dated this 4th day of February 1981.
INTRODUCED BYs
Councilman, County of Hawa i
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
I hereby certify that the foregoing RESOLUTION was by the vote indicated to
the right hereof adopted by the'COUNCIL of the County of Hawaii on
ATTEST:
R. /�. /
COUNTY CL K
February 4, 1981
XAIRMANP IDING OFFICER
,
0
ROLL CALL VOTE
AYES NOES A/E
De Luz, III
Fujii X
Hale
X
Kawahara
X
Lai
X
Schutte
v
Reference:
M.B. No.
RESOLUTION NO. 20 81
old
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Jew
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Department:
L
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
FINANCE
Request: Reallocation
X Reclassification
Date: September 23, 1980
New Position
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
# of Pos.
in Dept.
Data Entry
S/W
Operator
1835
8
$765
$66
(G-1111)
1
Data Processin
Clerk/Operat
r 1835
10
$831
none
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
See attachment
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 300, etc.):
See attachment
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
In a small three-member work unit, employees must perform a variety
of tasks in order to meet deadlines. Employees work staggered shifts
and the Data Entry Clerk works independently during most of the day.
0.
EXHIBIT "B"
I
rt�y�ry}
4. Was reallocation or reclassification budgeted and if not; why,were
manpower needs not planned through budgetary process?
Acquisition of a new computer system was budgeted; however, we:,,'':
delayed reclassification review of the position until more``
information became available.
5. List other rationale or pertinent statements and data:
6. Attach:
a. Old Table of Organization ,
b. New Table of Organization with changes clearly visible
C. Old class specification
d. New class specification
Personnel Services Note:
The reallocation of subject position Data Entry Operator SR -8 to Data Processing
Clerk -Operator SR -10 is justified in that there has been a substantial change in duties
and responsibilities.
Deouty Director of Persibnnel Service
V
0
0TATCHMENT
Request for Reallocation to SR -10 Data Processing Clerk Operator
Marian Y. Imai, EDP Section, Accounts Division
Request for reallocation primarily based upon increased emphesis in. -the
following areas:
DOCUMENT REVIEW & CORRECTION - As noted on Position Description Form (p. 1)
the data Sntry Operator is continually called upon to perform these
tasks concurrently with data entry operations. Numerous errors and
ommissions are noticed and corrected early in the data processing cycle,
thus saving time and effort at a later point in the processing cycle.
This activity has been gradually increasing over recent months.
EDP CLERICAL DUTIES - Tasks such as batching transactions have been performed
since July 1 for numerous accounting related source documents. Other
EDP related clerical tasks have been performed on an increasing basis
since absorption of the in-house Payroll/Personnel System in January of
this year.
ON LINE DATA ENTRY - With the arrival of the new computer system in early
1981, new applications as well as current applications will utilize
more advance and efficient "on line" data entry techniques. Such
techniques place -increased emphasis upon error detection and correction
at the time of data entry rather than throughlateredit runs and require
increased understanding of the applications involved to respond to "on,line
error messages.
DATA FILE CONTROL - With the arrival of the new computer system in early
1981, increased control over transaction data files will be required
of the Data Entry Clerk/Operator to create, maintain, and save such.
transaction files. These duties actually approach those of the computer
operator and involve similar responsibilities.
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Operates --------
and/or,
numeric a key punch or key -to -disc
data data from source documents device to transcribe
processing; performs incidental clerical° media alphabetic
duties as required. suitable for electronic
tasks; and performs other related
Distin uishin Characteristics-
ing machinesls
class gis distinguished by the operation of ke
readable in key•n and verifying data from verify -
from
source Y entry -and verif
documents int°,y
-Illustrative Exam
les of Machine -
Work.
Receives varied
'data fov'Iveslvariessdata of a statistical
the programmed fo and selects a or accounting nature
by the use rmat; keys pertinent dataropriate information reviews
of an alphabetic and/or n on tabulating to be keyed to
Punch/verifier ,'key to to t drta key a g Cards, tapes and discs
keyed by others pe> key to die,• -�' machine such as key -
info against `the same data °perates equipment in c
rmat ec and data• f rejects and corrects checking data
to make necessar ' performs routine coding inacc
y than g of data urately keyed
documents and punch ca�ds.and/or corrections; .sorts recalls data from files
interpreter and re may perform si .arranges and files
maY'perform producer; maintains key mple-operations on the source
Cl tasks. Y equipment,in sorter,
good working. order;
H�n'mum Qualification Re
uirements:
Trainin
substantial) q-� and.Experience
Y e uivalent to' A °Oination of education
completion of a keypunch or key ve on from high school and ex
experience P experience
--entry as an o erator of keY verifying training coursed°ra�b�e6tified '
- y equipment, y punch, key -to -disc months
and/or related data
machines• Knowled a of
e Of methods of operation of keq.punch
material, use of reference sources
pplication.of establish required in and verifying
and proced ed codes the interpretation of
ores, and key punchi source
Punching; office practices
Operate 'ke�ilitro; operate ke
arithmeticy-to-disc devices• y punch and verifier
calculations ra follow oral and learn the use of
pidly and written instructions; and
accurately. make
T
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1.535
3
DEPARTMENT
OF PERSONNEL
SERVICES
COUNTY OF
HAWAII
DATA ENTRY OPERATOR
DutiespLn
P sIT N
DESCRIPTION
Operates --------
and/or,
numeric a key punch or key -to -disc
data data from source documents device to transcribe
processing; performs incidental clerical° media alphabetic
duties as required. suitable for electronic
tasks; and performs other related
Distin uishin Characteristics-
ing machinesls
class gis distinguished by the operation of ke
readable in key•n and verifying data from verify -
from
source Y entry -and verif
documents int°,y
-Illustrative Exam
les of Machine -
Work.
Receives varied
'data fov'Iveslvariessdata of a statistical
the programmed fo and selects a or accounting nature
by the use rmat; keys pertinent dataropriate information reviews
of an alphabetic and/or n on tabulating to be keyed to
Punch/verifier ,'key to to t drta key a g Cards, tapes and discs
keyed by others pe> key to die,• -�' machine such as key -
info against `the same data °perates equipment in c
rmat ec and data• f rejects and corrects checking data
to make necessar ' performs routine coding inacc
y than g of data urately keyed
documents and punch ca�ds.and/or corrections; .sorts recalls data from files
interpreter and re may perform si .arranges and files
maY'perform producer; maintains key mple-operations on the source
Cl tasks. Y equipment,in sorter,
good working. order;
H�n'mum Qualification Re
uirements:
Trainin
substantial) q-� and.Experience
Y e uivalent to' A °Oination of education
completion of a keypunch or key ve on from high school and ex
experience P experience
--entry as an o erator of keY verifying training coursed°ra�b�e6tified '
- y equipment, y punch, key -to -disc months
and/or related data
machines• Knowled a of
e Of methods of operation of keq.punch
material, use of reference sources
pplication.of establish required in and verifying
and proced ed codes the interpretation of
ores, and key punchi source
Punching; office practices
Operate 'ke�ilitro; operate ke
arithmeticy-to-disc devices• y punch and verifier
calculations ra follow oral and learn the use of
pidly and written instructions; and
accurately. make
DATA ENTRY OPERATOR
Physical Requirement:
-2-
M
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for perfor-
mance of the duties.
Physi,sal Effort Grouping: Light
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Thi,5'is the first specification approved for the new class
DATA ENTRY OPERATOR.
APPROVED: September 26, 1978
Director of Personnel Services
DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF HAWAII
DATA PROCESSING CLERK -OPERATOR
Duties Summary:
1
1.540
Performs clerical work in reviewing input/output data for accuracy
and completeness; operates key punch/data recording machine in preparing punched
cards from source documents; performs auxiliary operations on other equipment;
and performs other related duties as required.
Distinguishing Characteristics:
This class differs from other Clerical classes in that the Data
Processing Clerk -Operator performs clerical work requiring specialized and
substantive knowledge of data processing systems and procedures as it relates
to data input/output requirements and operates a data recorder and verifier
machine in preparing or. correcting punched cards from source documents; whereas
classes in the other Clerical classes perform and/or supervise a variety of
clerical work requiring knowledge of general office procedures and practices
and may operate general office machines.
This class differs from that of Computer Operator in that the Data
Processing Clerk -Operator performs clerical work and operates the data
recording and verifying machine in preparing punched cards from source
documents and performs auxiliary operations on other equipment; whereas the
Computer Operator sets up and operates an electronic computer and peripheral
equipment in preparing and processing a variety of accounting data.
Illustrative Examples of Work:
Receives source documents in numerous format submitted by divisions,
departments and/or agencies; screens the documents to verify the number of
documents in each batch, and balances quantities with the total reported on
transmittal slip-; reviews, audits, and edits the documents for completeness,
error or omission of coded data and initiates and takes appropriate corrective
action; balances summary output totals against control ledgers, investigating
and taking corrective action when an unbalance situation occurs; reviews signed
agreements for new accounts and for changes of accounts and updates necessary
records; operates data recording machine in preparing and verifying punched
cards and/or diskets from source documents; develops program cards for
key punching and key verifying of various applications; processes payroll
record cards for payroll purposes by screening pre -punched information for
changes in salary rate,deductions, etc.; key verifies all corrections and
changes; may operate sorter, calculator, adding machine and typewriter.
DATA PROCESSING CLERK -OPERATOR -2-
Minimum Qualification Requirements:,
EO
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school and.2 years of clerical
experience involving the review, checking and verification of data for
compliance with established rules, regulations and/or procedures including
some experience as an operator of key punch and/or related data entry
equipment.
Knowledge of: data input-output requirements as they relate to
various machine applications; source document forms and uses; application of
codes and coding procedures; office practices and procedures.
Ability to: operate key punch and verifier; identify source
document inaccuracies and inadequacies and effect necessary corrections;
maintain ledgers, registers, check lists, etc., to control input-output data
and insure meeting project schedules and deadlines; read and understand
process flow charts; think quickly and logically; maintain effective working
relationships with others.
Physical Requirement:
Persons seeking appointment to positions in this class must meet
the health and physical condition standards deemed necessary and proper for
performance of the duties.
Physical Effort Grouping: Light
This is the first specification approved for the new class
DATA PROCESSING CLERK -OPERATOR.
APRIL 28, 1978
APPROVED: _ _ f
Director of Personnel Services
Old
Pos
New
Pos.
( � DELC 16 Ait 8 22
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department: Police
Request: Reallocation X
Date: 11-5-80
Reclassification New Position
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
# of Pos.
in Deot.
Police Radio
944 2945
G -2011.F
- 1
Dispatcher I
2947
SR -12
10,860
G -2011.K
- 4
948
Police Radio
Dispatcher II
SR -15
12,336
1,476
(same).
(same)
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Positions were inadvertently classified as Police Radio Dispatcher I
at the time they were created. All dispatcher positions perform
at the Police Radio Dispatcher II level.
DPS Notes Positions priced at SR -12 created by County Council through the
budget process. ,�/p„/
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 300, etc.):
None. Police Radio Dispatcher II duties are included in present
position description.
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
No higher level positions exist within the present organization.
Nature of the duties are such that short term contracts would not
be feasible.
4. was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
Reallocations were not budgeted. However, sufficient funds are
available in present operating budget. Future budgets will
reflect reallocation costs.
5. List other rationale or pertinent statements and data:
6. Attach.
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
C. Old class specification
d. New class specification
Personnel Services Note:
Classification based on assignment of duties and responsibilities to subJect
positions.
o4 Cu.--s----
Deputy Director of Personnel Serv' es
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1.630
DEPARTMENT OF PERSONNEL. SERVICES
COUNTY- OF HAWAII
POLICE RADIO DISPATCHER I
Duties Summary:
Performs a variety of difficult clerical work in a central police_
communications operation; receives training in police radio dispatching methods
and procedures'; and perfo'rms'other,related duties as required.
Distinguishing Characteristics:
This is"the entry level class in the Police'Radio Dispatching series.
This class differs from the Police Radio Dispatcher II in that the Police.Radio '
Dispatcher I performs a variety of difficult clerical work in conjunction -with''`:
police communications activities and, in addition, receives extensive training
in police radio dispatching methods and procedures; whereas the Police Radio- • -
Dispatcher II independently operates a radio transmitter and receiver to dis-
patch police personnel in'response to complaints, emergencies and.other requests
for police assistance. j
Illustrative Examples of Work:
Attends selected- courses in police- recruit school to' -gain familiarity `
with the basic functions and mission's of the police department; receives formal
and on-the-job training in police communications operations to include crime
classification and coding, and utilization of radio dispatching equipment under
mock as well .as actual but controlled conditions; provides operator relief to
higher level dispatchers under supervision; receives telephone complaints and
other requests for police assistance from the public, elicits and summarizes
necessary facts, determines preliminary classification of offense and forwards
pertinent information to dispatchers; receives case data from reporting police
officers and enters same into various police files via teleprocessing terminals;
makes vehicle and person inquiries through the computer terminal; operates the
inter -island teletype, PBX switchboard and other common office equipment; main-
tains and up -dates logs of abandoned and towed vehicles, missing and wanted
persons, and other miscellaneous police bulletins and records; prepares time
sheets for uniformed field personnel.
Minimum Qualification Requirements:
Training andExperience: A combination of education and experience
substantially equivalent to graduation from high school and two years of radio
telephone or telephone switchboard operation, dispatching, public contact or
clerical/technical supervisory work experience.
Knowledge of: office practices and procedures; filing methods and
systems; the purposes and uses of standard office equipment; geography of the
island of Hawaii; principles and techniques in dealing with people.
101
POLICE RADIO DISPATCHER I
M
Ability to: learn departmental rules and7zegulations, and policies
and procedures of the Communications Division; learn pertinent laws and ordi-
nances of the State and County of Hawaii; learn to operate radio -telephone
equipment; communicate clearly and calmly with police personnel and the- ,
general public; make sound decisions under stress conditions; operat6 standard'"
office equipment..r" -rb
SpecialWorking Conditions:-, shift •and•weekend work as,'required.,.
Health and Phvsical Condition:
.8.), Id Persons-Aseeking-appointment to' positions -in this class.,must:mset the
health,'and-physical-condition standards deemed necessary and proper for per- f ormance -of: the,. duties.
Y
3�:V,11 This. is, the- first specification) approved-, for - the new class'_
POLICE RADIO DISPATCHER I.
�
1 7 Y17
APPROVED. 1971, AUGUST,19,
Quirector. WC�\
ofPersonnel Sbrvices--.—
J
V,
0 L!
r
Q.
21
FC
1.635
DEPARTMENT OF PERSONNEL SERVICES "
COUNTY OF HAWAII
POLICE RADIO DISPATCHER II
Duties Summary:
Operates a radio transmitter and receiver to dispatch and coordinate
the response of police personnel relative to complaints, emergencies and other
requests for police assistance; and performs other related duties as required.
Distinguishing Characteristics:
This class ,differs from the Police Radio Dispatcher I in that the
Police Radio Dispatcher II independently operates a radio transmitter and
receiver to dispatch police personnel in response to complaints, emergencies
and other requests for police assistance; whereas the Police Radio Dispatcher I
performs a variety of difficult clerical work in conjunction with police communi-
cations activities and, in addition, receives extensive training..in police radio
dispatching methods, and procedures.
Illustrative Examples of Work:
Transmits and receives radio messages in a communications control
center to and from the field; dispatches police personnel in response to com-
plaints, reports of crimes, disturbances, accidents, emergencies and other re-
quests for police assistance; follows up on transmitted messages to insure
receipt and understanding; coordinates response of other elements of the depart-
ment and clears channels for direct broadcast between field units as necessary;
maintains an accurate record of the status of all police personnel in the field,
including motor patrol deployment and disposition; maintains radio log; communi-
cates with ambulance, fire, and civil defense agencies when required; screens
and classifies telephone complaints from the public, elicits and summarizes
necessary facts, and classifies and codes criminal offenses; provides assistance
and information to the general public regarding police operations; operates the
State Civil Defense command radio system and initiates'civil defense procedures
and notification plans; operates the siren warning system:in cases of impending
natural disasters; operates the computer terminal and inter -island teletype
systems, PBX switchboard and other common office equipment; maintains and up -dates
various police logs, bulletins and records.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school and one year of work
experience in a central communications operation. -
Knowledge of: office practices and procedures; filing methods and
systems; the purposes and uses of standard office equipment; geography of the
island of Hawaii; principles and techniques in dealing with people.
POLICE RADIO DISPATCHER II -2-
Ability to: operate radio -telephone equipment; communicate clearly
and calmly with police personnel and the general public; make sound decisions
under stress conditions; write clear and concise reports; keep records; operate
standard office equipment.
Special:Working Conditions: shift and weekend work asrequired.
Physical Requirement:
Persons seeking appointment to positions in this class 'must meet the
health and physical condition standards deemed necessary and proper for per-
formance of the duties.
Physical Effort Grouping: Light
This is an amendment to the specification for the class
POLICE RADIO DISPATCHER II which was approved on
August 19, 1971.
APPROVED:December 12, 1975
/
Director of Personnel Services
o. 0
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department: Prosecuting Attorney Date: 10/27/80.
Request: Reallocation X Reclassification New Position
Old
Pos.
New
Pos.
Class Title
HC No.
ary
Cost
Diff.
Fund
Source
( of Pos.
in Dept.
Deputy Prosecut-
580
ing Attorney
Z-0049
yr.
f12Aper
G-2811
9- with_Stat
Deputy Prosecut.
608
2,028
positions
ing Attorney
Z,-0,0:49-
yr:,
per yr..
,,G-2811
7, Give reasons how new duties arose (statutes enacted, ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Deputy has now worked a full year with the. Prosecutor"s office, and
is now handling the bulk of the West -Hawaii district court cases,
which involves attending courts in Kohala, Kona, and Ka"u. Now that
he has the experience, we.would like his position to be equivalent
to the other attorneys working in the same capacity;, We are using
the LS-12:=level as the ":journeyman` class for our attorneys,
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps .office accounts 30%, etc.):
1. 'Assist in Class B & C felonies as back-up when attorneys not
available.
2. Advising police on regular basis on charging decisions.,
3. Give reasons why new duties at higher level are needed and cannot_
be assigned to classes at higher level or handled in other w'ays'
such as short term contracts, etc. (Use productivity measurements
where possible.):
We presently have the work.assignments broken down by the degree of
the charges, with.the head of the West HI Unit working on Class A
felonies & special assignments, the Second deputy on Class B & C
felonies, and this deputy on all district court cases; misdemeanors.
Therefore, it would defeat the purpose by assigning the casework to
the.deputies of a higher class, as well as increase the workload
which is already at its peak.
Ji?:II)IiIT "B"
M
Q, Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
Yes - we have set aside the monies in the budget for this reallocation
of the position.
5
$, List other rationale or pertinent statements and data:
• By up -grading the.position to the LS -12 level, we can retain the
attorneys longer,since the pay rate will be substantially higher
than the LS -10 rate, Also, if an inexperienced attorney is hired,
we can easily downgrade.the.position administrativelyf,later rein-
stating the position when the appropriate time-ar-rives, We
trying to peg all the at at the LS -32 leve1, using it as
the "journeyman level, and be flexible to the increments.
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
O. Old class specification
d. New class specification
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