HomeMy WebLinkAboutRES 042 Draft 01 1980-1984F
County of Hawaii - State of Hawaii
Resolution
WHEREAS, pursuant to County Charter Section 3-14 interim amendments
to the Salary Ordinance may be by resolution.;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII
that the Salary Ordinance is hereby amended for the following department:
SECTION 8.04 (c). TREASURY DIVISION. DEPARTMENT OF FINANCE.
1. Delete one position of Assistant Clerk -Typist SR -6 (temporary
as needed) effective June 30, 1981.
2. Reallocate one position of Assistant Clerk -Typist SR -6 (temporary
as needed) to Treasury Clerk I SR --12 effective April 17, 1981.
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted
to the departments of Finance and Civil Service for their information.
Dated this
Hilo, Hawaii
4th day of Ma=ch, 1981.
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
INTRODUCED BY:
hereby certify that the foregoing RESOLUTION was by the vote indicated to
the right hereof adopted by the COUNCIL of the County of Hawaii on
ATTEST:
i
COUNTY C RK
--------Mar-ah-----4-------19--8-J - ---- --
L
ROLL CALL VOTE
AYES NOES A/E
it I x
De Luz, Ill
x
Domingo
X
Fujii
x
Hale
x
Kawahara
x
Lai
x
Schutte
x
Chr- Yamashirc
X
Reference: L' —
M.B. No.
R
RESOLUTION NO.
0 0
-26
42 81
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department: _ P FINANCE - Treasury Division pate: January 9, 1981
.Request: Realloc4tion x Reclassification New Position
_ Old
POs.
New
Pos .
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Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
# of Pos.
in Dept.
Asst Clerk-Typi
t 2429
6
$704
General
A _
1
'Treasury Clerkl
2429
12
905
General
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Conversion to a staggered system will be completed on March 31, 1981.
The two temporary positions will then ho=longer be needed because
workload will be distributed throughout the year with the first
renewals under -the "staggered system occurring in May 1981. The new
treasury clerk will be required to efficiently handle registrations
throughout the year under the staggered system.
,2. If reallocation, list only new duties. (Example: 1. Takes
-dictation 40%; 2. Keeps office accounts 30%, etc.):
See attached job description.
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity -measurements
where possible.):
See No.. 1.
A.. Was reallocation or reclassification budgeted and if not, why were
.manpower needs not planned through budgetary process?
Temporary positions were required during the annual renewal period
from December 15, 1980 to .April 15, 1981 which converted registrations
to a staggered system.
S. Dist other rationale or pertinent statements and data:
1. Under staggered system, vacations will occur throughout the
year while in the old system, vacations were not allowed during
the -four -months renewal period.
2. l.n 1964, the Treasury Division consisted of eight permanent
employees; there were no improvement districts; seven bond issues;
and vehicle registration totalled 30,437. In -1980, we had seven
permanent employees; 11 improvement districts containing 1,268
accounts; 13 bond issues with thousands of.coupons to account for;
and vehicle registration totalled 74,337, an increase of 244% in
6. A1s. Also handled 19,355 transfers of ownership and issued
4,859 duplicate certificates in,1980.
a. Old Table of organization
f
b. New Table of organization with changes clearly visible
C. Old class specification
d. New class specification
Civil Service Notes
The reallocation of subject position is justified in that there has been a
substantial change in duties and responsibilities.
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IF
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DEPARTMENT OF CIVIL SMVICE
COUNTY OF Fh'.tiM ' ,
ASSISTANT CIERIC—TYPIST
Duties Summary:
Operates a typewriter and performs routine, repetitive clerical
in re aring processing and filing forms, records and similar materials
work
in
r p I
accordance with specific instructions or clearly defined requirements and pro-
cedures; and performs other related duties as required.
Distinguishing Characteristics:
This class differs from that of Clerk—Typist in that the Assistant
Clerk—Typist performs routine, repetitive tasks which are primarily -procedural
in nature, executes assignments in accordance with specific instructions or
clearly defined procedures, and operates a typewriter in typing materials where
guides as to format and arrangement of data are readily available; whereas the
Clerk—Typist performs a variety of tasks involving referral to a number of dif—
ferent sources, executes assignments in accordance with general instructions,
accomplishes work with some use of discretion and selectiveness in deviating
frau established processes and procedures, and operates a typewriter in typing
materials where improvisation as to format and arrangement of data is required.
Illustrative Examples of Work:
-Types letters, memoranda, reports, specifications, statements, forms
and other materials into.final form from rough or corrected copy; types tabular
and other materials from copy or according to prescribed format; cuts stencils;
checks and proofreads typewritten materials; sorts and arranges precoded docu—
ments for filing; assembles and collates materials as instructed; hands out
forms and gives standard instructions on filling in requested information;
checks and processes forms, applications, permits and other materials for
accuracy and completeness in accordance with specific practices and guides;
posts data to various records from. clearly indicated sources; maintains simple
tally or similar records; makes simple extensions, recapitulates figures, and
checks same for arithmetical accuracy; gives general information over a counter
or telephone; answers telephone and takes or relays messages and calls; makes
routine appointments for the staff; greets callers and directs them to proper
persons or offices; runs errands to pick up and deliver materials; receives.,.
sorts, and distributes mail, papers and various documents; stuffs, seals,
stamps and addresses envelopes; may accept cash payments for standard fees and
write out receipts; may operate standard office machines such as mimeograph,
adding and calculating machines; may operate an automobile in picking up and
delivering mail, packages, documents and other materials.
Minimum Qualification Requirements:
Training and Experience: A
substantially equivalent to graduation
mented by course work in typing*
combination of education and experience
from high school, including or supple—
ASSISTANT CLERK -TYPIST -2-°
Knowledge of; office practices and procedures; filing methods C.nd
systems; grammar, spelling and word usage.
00ab-ch-7)
Ability to: type at the rate of-45.net words per minute; make arith-
metic computat ons; compare names and numbers accurately; file materials numeri-
cally and alphabetically; keep.simple records; operate standard office machines
and equipment; follow oral and written instructions; deal tactfully and effec-
tively with the public; work harmoniously with others.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for per-
formance of the duties.
This is an amendment to the specification for the class
ASSISTANT CLERK -TYPIST, which was approved on August 26,
1957.
l PPROVU: MATCH 30 1965
ector
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1.41.0
DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF - HAWAII
TREASURY CLERK I
Duties Summary:
Processes applications for and issues a variety of business and
occupational licenses, registration and licensing of motor vehicles, and other
miscellaneous licenses;.reviews and examines various supporting documents in
connection therewith; and performs other related duties as required.
Distinguishing Characteristics:
This class differs from that of Treasury Clerk II in that the Treasury
Clerk I processes applications for and issues various types of licenses; whereas
the Treasury Clerk II supervises and coordinates activities relating to the
registration and licensing program.
Illustrative Examples of Work:
Explains to applicants the procedural and legal requirements regard-
ing business, occupational, dog and bicycle licenses issued by the County,
registration and licensing of motor vehicles in the State of Hawaii; reviews
all documents as to compliance with applicable provisions of statutes and
ordinances; notes discrepancies; types licenses, including fees and charges
due, and issues same; accounts for licenses issued daily; types and sends
delinquent notices to licensees; sets up and maintains various license files
and related records; records pertinent data on application forms and files
same; answers telephone inquiries concerning licensing procedure.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school and 3 years of clerical
experience, L of which shall have been in regulatory licensing or similar
activities.
Knowledge of: laws, ordinances and regulations governing the issu-
ance of business and occupational licenses and other miscellaneous licenses
in the County of Hawaii; registration and Licensing of motor vehicles in the
State of Hawaii; basic business characteristics and various types of business
ownership; purposes, uses and requirements of common legal and business docu-
ments; office practices and procedures; use of standard office machines.
Ability to: deal tactfully and effectively with the public; under-
stand and apply provisions of pertinent laws, ordinances and regulations; keep
and maintain files; compare names and numbers accurately; operate a typewriter
and other common office machines.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for
performance of the duties.
TREASURY CLERK I r2-
This is the .first specification approved for the new class
TREASURY CLERK I. '
f'
APPROVED: FEBRUARY 193' 1969
1
Director of Personnel Services
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