HomeMy WebLinkAboutRES 174 Draft 01 1998-2000 COUNTY OF HAWAII .STATE OF HAWAII
RESOLUTION NO. 1'74 99
RESOLUTION AUTHORIZING THE APPROPRIATION AND USE OF PRIOR YEAR
FUNDS RESULTING FROM THE EXECUTION OF A SUPPLEMENTAL AGREEMENT
FOR A COMPUTER SYSTEM AND LEGISLATIVE HISTORY DATABASE FOR THE
OFFICE OF THE COUNTY CLERK AND COUNTY COUNCIL.
WHEREAS, on March 20, 1997, the Mayor entered into an Agreement (Contract
No. 97168) with Wang Government Services, Inc. to furnish, deliver, install, and integrate a
computerized Legislative History Database with supporting data conversion, training, testing,
and consulting assistance for the Office of the County Clerk and County Council; and
WHEREAS, in the fiscal year ended June 30, 1999, the sum of $356,927.30 was
encumbered in account number 010-101-5101.06-454 from funds duly appropriated in that fiscal
year; and
WHEREAS, effective October 7, 1999, a Supplemental Agreement No. 3-Contract
No. 97168 was executed to amend the scope of the project, amend the compensation, eliminate
the on-going softwaze support requirement, eliminate the hardware maintenance requirement,
terminate the Agreement 30 days after the execution date and complete transition work; and
WHEREAS, the Supplemental Agreement No. 3 has resulted in $223,927.30 of formerly-
encumbered funds appearing in the unexpended allotment balance of the current year's budget
status; and
WHEREAS, a portion of these funds aze still needed for the purpose of the original
appropriation (computers) and for increasing and/or restoring funds to several expenditure
accounts that were previously cut in recognition of a possible budget shortfall.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF
HAWAII that the following amount in the unencumbered balance of the account below be and
is hereby appropriated as set forth below:
Fund Account Name and Number Amount
General Clerk-Council SVC OCE-Telephone
010-101-5101.02-102 $ 1,000
General Clerk-Council SVC OCE-Travel/Conferences
010-101-5101.02-104 $ 20,000
General Clerk-Council SVC OCE-Mileage & Auto Allowance
010-101-5101.02-112 $ 1,000
General Clerk-Council SVC OCE-Misc. Charges
010-101-5101.02-341 $ 10,000
General Clerk-Council SVC-Computer EgpUSoftware
010-101-5101.06-454 $ 39,814
General Clerk-Council HSAC/NACO Travel/Conferences
010-101-5101.10-104 $ 10,000
General Clerk-Council Duplicating Services
010-101-5101.21-111 $ 9,000
BE IT FURTHER RESOLVED that the County Clerk be and is hereby directed to
forward a copy of this resolution to the Director of Finance and that the Director of Finance be
and is hereby authorized to allow the expenditure of these funds in accordance with the terms of
this resolution.
Dated at Hilo, Hawaii this 17th day of Nwenber, 1999
INT~D BY: 1
n ~
COUNCIL MEMBER, COUN HAWAII
COUNTY COUNCIL ROLL CALL VOTE _
COUrity Of H8Wa1`1 AYES NOES ABS EX
H110, Hawaii ARAKAKI X
CHUNG
I hereby certify that the foregoing RESOLUTION was by ELARIONOFF
The vote indicated to the right hereof adopted by the COUNCIL of the ]ACOBSON
County of Hawai `i on Novat~har 17 1999 X
LEITHEAD-TODD X
PISICCHIO
ATTEST: SMITH X
~ TYLER
YAGONG g
8 0 1 0
Reference: C-538
COiJNTY CLERK AIRMAN & PRESIDING OFFICER RESOLUTION NO. ~.~I 4 99