HomeMy WebLinkAboutRES 162 Draft 01 1980-1984County of Hawaii - State of Hawaii
Resolution
WHEREAS, pursuant to County Charter Section 3-14 interim amendments
to -the Salary Ordinance may be by resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII
that the Salary Ordinance is hereby amended for the following department:
SECTION 8.15. OFFICE OF THE PROSECUTING ATTORNEY.
1. Reallocate one position of Account Clerk SR -10 to Cost
Account Clerk SR -13.
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted
to the departments of Prosecuting Attorney, Finance and Civil Service
for their information.
Dated at Hilo, Hawaii, this ..5th day of
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
August
INTRODUCED BYs
n,
hereby certify that the foregoing RESOLUTION was by the vote indicated to
the right hereof adopted by the COUNCIL of the County of Hawaii on
ATTEST:
COOUNTY CL K
Avgvust__-5-, 1961
a /
AAIeN, S DING JOFFICER
`,
1981.
ROLL CALL VOTE
AYES1 NOES I A/E
Dahlberg I X
De Luz, III I xi I
Hale
X
Kawahara
Lai
X
Schutte
X
Chr. Yamashiro
X
Reference:
M. B. No.
RESOLUTION NO. IG2 81
Y= o
HAWAT 1 COUNTY
PH APR 00
ph 2 Z1
COUNCIL POSITION INFORMATION FORM
Department: Prosecuting Attorney Date: January 26, 1981
Request: Reallocation X Reclassification New Position
Class Title
Account
Old Clerk
Pos.
Cost
HC No. SR Salary :Diff.
2988 10 $946 mo.
Fund 4 of Pos.
Source in Dept.
G -,2 81.1 I 1
Cost -Account
New Clerk 2988. 13 $1,048 mo. $102 mo. G-2811 0
Pos.
1. Give reasons how new duties arose (statutes enacted, Ordinances,
.Newly authorized programs, basis for increased workloads, etc.):
The State Courts recently assigned additional work in processing the
travel arrangements for the witnesses, defendants, and escorts which
includes issuing of purchase orders, billing, etc. Besides the increasing
number of employees in the Prosecutor's office, the Organized Crime Unit
and the Career Criminal Unit (both'State-funded) have had an increase
in staff and accounting.paperwork necessary for the operations.
2. If reallocation, list only new duties.- (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 300, etc.):.
1. •Sets up new control records and ledgers reflecting an overall
accounting of project costs. 10%
2. Court"related assignments, previously done by the'State for witnesses,
defendants, escorts, etc. 10% •
3. Secret Witness account of highly confidential nature - bookkeeping,
.billing, etc. 59
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other w,'Ys
such as short term contracts, etc. (Use productivity measurcme:its
where possible.):
She is the only person assigned to fiscal matters in the.Office_of the
Prosecuting.Attorney, making her the only possible person to assign the
new duties to, it would not be'feasible and more costly to hire anyone
on contract to perform these duties.
):1wil1wr "W1
Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
We are submitting this proposal for reallbcation at the present time
so that the position can be budgeted in tir:e for the 1931$2 fiscal.
We would like to have the position reallocated effective July 1, 1981.
t
5. List other rationale or pertinent statements and data:
�. Attach: ,
a. Old Table of Organization
}a. New Table of Organization with ,changes clearly visible
C. old class specification
d. New class specification
Civil Service Note:
The reallocation of subject position 'Account Clerk SR -10 to Cost Account Clerk
SR -13 is justified in that there has been a substantial change in the duties and
responsibilities.
Direc or of Personnel
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0
DEPARTiJENT OF CIVIL S. a'VICE
COUNTY OF lkAi All
ACCOWIT CIMM
bufi.es SununarY:
Rovi.ews, posts to, revi.scs and suninarizes fiscal records and statements;
compilesdata and prepares reports; and performs other related duti.e; as required.
1}isti.nc;uishing Characteristics:
This class differs from that of Assistant Account Clerk in that the
Account Clerk independently performs account recordkceeping work not covered by
prescribed procedures and requiring judgment in interpreting procedures and
regulations; whereas the Assistant Account Clerk performs account recordkeeping
work covered bar detailed procedures and where supervision is readily available.
This class' dif'f'ers from that of Senior Account Clerk in that the Account
Cleric independently performs account recordkecping work not co,,rered by:pirescribed
procedures and may supervise the work of others; whereas the Senior Account Clerk
suparvises or performs the reviei-ting, posting, revising and suzr zing of .fs_scza
records and statements with responsibility for the maintenance of a major section
of an accounting system.
Illustrative rxaru)les of Work:
Posts • uo and maj.n.tains ledgers, appropriation allotment accounts,
voucher registers,, individual accounts and other subsidiary records; maintains
cash books; classifies and codes expenditures; makes ad j1isting entries and
balances accounts; takes periodic trial balances; instructs others in reviewing,
checking and posting procedures; schedules., index -es and files bills, warrant
vouchers, purchase orders, invoices and other data in accordance with prescribed
guides; checks vouchers, invoices, purchase orders and other data for conformance
with standards and accuracy of extensions and cc.�putations; distributes warrants
upon proper idcntificat:ion; records ;Labor tare or equipment rental fees for
various jobs; prepares and checks payrolls; prepares payroll deductions and with-
holding statements; prepares financial statements; compiles and tabulates
statistical or fiscal data; maintains inventory control records; .superz*i.ses the
work of others; maintains personnel rosters; assists in compiling data for budget
requests; op.sraias.standard office machines such as calculating and adding machines
and typewriters.
Minimum. Qualification Requirements:
Training and Experience: A combination of education and experience
substantial.:Ly oquivalent to graduation from high school acid 3 years of clerical
e3.parience, 2 ' f which sha11' been in account recordkeeping work.
Ynowl.edRo of: bookkeeping principles and practices; office practices
and procedure ; gramncr, ;polling and word usa.go; iil.i:ng mothods and systems; use
of standard office taachi.nes.
ACCOUNT CLMI K -2-
Ability to: maintain fiscal accounts and ro.cords; detect errors in
posting and caLculatio��s; prepare financial reports and statements; `interpret
fiscal records and data; interpret jaws and rules and regulatioias of the depart-
ment; male arithaietical computations; compare names and numbers; operate calculat-
ing and adding, maclii-nes and typewriters; give and follari oral and written
instructions; work harmoni usly with others*
Health and Physical_ Condition:
Persons seeking appointment to -positions in -61--s class must ;tact the
health and physical condition standards deemed necessary and proper for
performance of the duties .
phis is an amendment to the specification for the class
ACCOUikIT CLMZK Which was approved on September 3, 1957.
APPRWD): I.1AY 9, 19617 G `" ✓t
0
o 0
DEPARTMENT OF CIVIL SERVICE
COMITY OF HAWAII
COST ACCOWi T CLERK
Duties Summary:
1. «S
a -490 -
DEPARTMENT
90
Plans, sets up and maintains general and control records and Ledgers
reflecting an overall accounting of project costs; and performs other related
duties as required.
Distinguishing Characteristics:
This class differs from that of Senior Account Clerk in that the Cost
Account Clerk plans, sets up and maintains general and control records and ledgers
reflecting overall project costs; whereas the Senior Account Clerk supervises or
performs the reviewing, posting, revising and summarizing of fiscal records and
statements with responsibility for the maintenance of all accounting records for
a major section of an accounting system.
Illustrative Examples of Work:
Plans and lays out the work required in compiling, reviewing, recording
and reconciling financial transactions for a major section of an accounting
system; compiles and reviews fiscal data; posts to and balances journals and
ledgers, and reconciles accounts; maintains ledgers for equipment, labor costs and
depreciation schedules; classifies and posts expenditures to budgetary accounts;
establishes and maintains subsidiary ledgers; maintains allotment ledgers; posts
and maintains registers; adjusts, closes and balances accounts; prepares periodic
and special financial or statistical reports; writes narrative statements to
accompany tables and statistical materials; prepares analyses of receipts and
expenditures; checks vouchers and distributes charges to proper accounts; keeps
records of purchases, contacts suppliers and issues purchase orders; prepares
general vouchers to make adjustments, transfers or corrections; prepares budget,
estimates; assigns and reviews the work of others engaged in maintaining cost
account records; operates standard office machines such as calculating and adding
machines and typewriters.
Minimum Qualification Re uirements:
Training and Ex2erience: A combination of education and experience
substantially equivalent to graduation from high school and 3 years of bookkeeping
or recordkeeping experience.
Knowledge of: bookkeeping principles and practices; office practices
and procedures; cost account recordkeeping techniques and practices; principles
and practices of supervision; filing methods and systems; use of standard office
machines.
Ability to: plan, set up and maintain cost ledgers and records;
prepare cost reports and statements; make arithmetical computations; compare names
and numbers; operate calculating and adding machines; work harmoniously with
others,
COST ACCOU14T CLERK
Health and Physical Condition:
-2-
0
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for
performance of the duties,
This is an amendment to the specification for the class
COST ACCOUNT CLERK which was approved on March 24, 1958.
APPROVED: MAY 91 1967