HomeMy WebLinkAboutCOM 0597.001 2008-2010
KENNETH G. GOODENOW
County Clerk
RODNEY OSHIRO
Deputy County Clerk
Business Address:
333 Kilauea Avenue, Second Floor
Ben Franklin Building
Hilo, Hawai'i 96,7.2,0
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Mailing Address:
(Former County Building)
25 Aupuni Street
Hilo, Hawai'i 96720
County of Hawai 'i
Office of the County Clerk
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Telephone: (808) 961-8255 Facsimile: (808) 961-8912
November 12,2009
TO: J Yoshimoto, Chair
and Members of the Hawai'i County Council
FROM: ~enneth Goodenow, County Clerk
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RE: Correction to Exhibit A, as Referenced in Resolution No. 267-09; Relating to Proposed
,Amendment to Rule 20fthe Rules of Procedure and Organization of the Council of the
County of Hawai'i
Exhibit A, as attached to Resolution No. 267-09, contains an error with respect to Ramseyer
formatting.
The following text was inadvertently omitted from material proposed for deletion:
". .. subject to meeting location availability in West Hawai'i and adequate personnel, equipment, and
support services to comply with statutory, legal and processing deadlines."
Please replace "Exhibit A" as attached to Resolution No. 267-09 with the corrected "Exhibit A"
attached to this memorandum.
Thank you.
KG/jdh
Att.
Corom. No. 5'17./
Ref. To: ~fe,z~f.ltq C6fA11f1,
Ref. PQte NOV 1 8 ,2009
Serving the Interests of the People of Our Island
Hawai'i County is an Equal Opportunity Provider and Employer
EXHIBIT A
RULE NO.2
MEETINGS
1. Reqular Meetinqs. The Council shall meet regularly at least twice
in every month at the place and time designated by the Council. Whenever
possible, the meetings will be scheduled on the first and third Wednesday of
each month. [The Council shall hold an equal number of Committee and
Council meetings in East and 'Nest Ha'Nai'i, subject to meeting location
availability in '.!'.'est Hawai'i and adequate personnel, equipment, and
support services to comply ,..:ith statutory, legal and processing deadlines.]
The Council shall meet at least Quarterlv in the iudicial districts of North
Kona or South Kona, at locations and times desiqnated bv the Council.
Whenever possible, videoconferencing shall be provided for all Committee and
Council meetings.
2. Special Meetinqs. Except as otherwise provided by law, special
meetings may be called by the Chairperson or a majority of the Council.
(a) Whenever possible, the date, time, place and specific
purposes of such meetings shall be announced prior to
adjournment of a regular meeting. If not announced at a
regular meeting, written notice must be filed in accordance
with HRS 9 92-7 and 9 13-20(c) of the Hawai'i County
Charter.
(b) An agenda for the special meeting shall be posted outside
the Council offices and, if possible, on the website.
3. Committee Meetinqs. Except as otherwise provided, those
standing committees having referrals shall meet on the day preceding a regular
Council meeting or at other places and/or times designated by the Council.
4. Schedulinq. The Council Chairperson shall be authorized to
schedule or reschedule the location, time, date and/or subject matter of regular,
special, or Committee meetings and to publish public notice upon giving at least
six (6) days notice to the public and Council Members, provided the Committee
Chairperson is consulted about the scheduling or rescheduling of a Committee
meeting. The Council Chairperson shall promptly notify all Council Members and
the County Clerk by written memorandum as to the scheduling or rescheduling of
any such meetings.
5. Executive Sessions. The Council may hold a meeting closed to the
public for one or more of the purposes set forth in HRS S 92-5, or where personal
matters affecting the privacy of an individual are to be considered and the
individual involved requests a closed meeting to consider such matter; however,
any resultant official action shall be acted upon in an open meeting in
accordance with S 13-20(b), Hawai'i County Charter.
6. Emerqency Meetinqs. If the Council finds that an imminent peril to
the public health, safety, or welfare requires a meeting in less time than is
provided for in HRS Chapter 92, the Council may hold an emergency meeting or
add an emergency item to a posted agenda provided:
(a) The Council states in writing the reasons for its findings;
(b) Two-thirds of all Council Members agree that the findings
are correct and an emergency exists;
(c) An emergency agenda and the findings are filed with the
Office of the County Clerk; and
(d) Persons requesting notification are contacted by mail or
telephone as soon as practicable.
7. Sine Die. Sine Die is the last scheduled meeting of an outgoing
Council and is not considered a regular meeting.
(a) Only resolutions shall be allowed on the agenda.
(b) No other legislative proceedings shall be allowed with the
exception of addressing emergencies.
(c) The meeting shall start at 9:00 A.M., at a location designated
by the Council Chairperson.
8. Availability of Aqenda to Council Members. Except as otherwise
provided by law, the agenda and all referrals for a regular meeting of the Council
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or a Committee shall be made available to Council Members at least seven (7)
calendar days prior to the meeting.
9. Attendance. If a Council Member is unable to attend a meeting,
prior written notice shall be given to the Councilor Committee Chairperson. If a
Council Member wants to attend ,a meeting via videoconferencing pursuant to
HRS 992-3.5, a written request must be submitted to the Council Chairperson
and prior approval obtained prior to the agenda deadline for that meeting.
10. Recesses. Notwithstanding the need to occasionally call for short
recesses or lunch breaks, when there may be unusual circumstances for the
Chairperson to call for a recess, the Chairperson shall announce the anticipated
length of the recess and time of reconvening.
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