HomeMy WebLinkAboutCOM 0004.006 1996-1998 .s~'
;
Stephen K. Yemeshiro n Herry A. Takahashi
Mayor ~ Director
.o,~ R:.
_ , . -
~nunf~I n~ r~tziuuii '97 FEB 19 Aft 7 51
DEPARTMENT OF FINANCE //4//4~~~~nyny11 II ~ r~~
ZS Aupuni Street. Room 118 Hilo. Hareii 9B71~{pFV~ 1~~,, 1,1^,I
(8881 981-8234 Fea (BOB] 981-8248 l\IVVV///II~VVVlIJVVVVVV''VV lJ 1 V1y Yf1
February 18, 1997
The Honorable James Arakaki, Chairman,
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Deaz Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
February 1 through Februazy 15, 1997
Attached is a Report of Transfers Authorized showing transfers made from February 1 through
Februazy 15, 1997.
Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
~~XN /r
Dixie Kaetsu
Controller
Attachments
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Form x:A-102 ~ ~
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WpRdS _ DIVISION: Highray Maintenance
Bdrard Ho an 951853b South Hilo Road
CONTACT: _ R PHONE: _ DATE: O1 i_29 ~ 47
FISCAL PERIOD: July t, 19 96 to June 30,19 97
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
U2U-3U1-5301.11-U11 S. [?Ii..p RUAD -SALARIES 6 WAt;ES 73f.U00
TOTAL:$ 73,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
U2C-3U1-5301.12-115 S. HIiA RUAU -MISC. CUNTRAC'fUAL SVC 38,O0U
U20-3171-S3U1.12-112 5. HILU ROAD - RRI+ITTN. OF E(~UIPMENT 1S,UUp
TOTAL:$ 73,UUU
EXPLANATION (Provide complete explanation.:
U11 -Funds provided from wacant positions. {See attached)
115 - To pay off old charges from Solid Waste t)ivision for Tipping Fae.
111 - Tu cover unanticipated rental of nquipteent for paving projects since more than
one district rill be paving at the same tine.
SUBMITTED BV: DATE: - / _ / -
. Depanment Head
?41ff1fRfY##'FY11Rf'Rtf44.f1ff11fYtt#Y11f1RkIf:tYfflffflltfttY.'Rf4f.1ff111tt..ffe.'ff#1f'Y41ff11Rf1e. filttytfYfifisfkYf4h41f Rf1Ff.f.RA}.tt.
ACTION: Recommend Approval Recommend Deferral -Recommend Denial
JAi~d 3 1 i`,f1
SIGNED: DATE: / /
Director of Finance
- APProved Deferred Denied
i
SIGNED: DATE: -1~ / ~ / -
Mayor
Transfer No. 4 6
06/93-3M
CONTROLLER
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Form x: A-102
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLSC WOhK5 _ DIVISION: Traffic
CONTACT:_Giilvin Ufada PHONE: 961-8427 DATE: Ol /ZN /Y7
~ FISCAL PERIOD: July 1, 19 ~ to June 30, 19~
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
01U-1ti1-5281.4:-liS Traffic Sihc:s b hSurkitips - X3,000
}'1i3C.. (',OSIIZ3Ct :iYCS.
i
TOTAL:$
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020-281-5281.4?-228 Traffic Sigats ~ Flurkings - $3,pOC
k,V%HVY £quiprneri Parts/Supp.
TOTAL:$
EXPLANATION (Provide complete explanation.:
' S2b1.42-115 The current balancrr in this account iu ~35,6G3. Fuudes ara available
i.n tYia accounC, because we have not ;yct cnntrscted ang~ new ma~nr
i conetruetion cork, ;:nd the chaage orders en. eurzent contracee have:
been tainimal.
5'181.41-21t^ The current laaiat~cr in thi.e x;ccount is SEl2, turdr are IaBing e::pe;x#~t'e
to reconr,truct punt striper iot eixlciencp arcd safety. Will nrad tc
transfer 83,000 toL ocher vehicle and t"quipment parts ax:ticip.xted fot
the reuiaiudar of the fiscal year.
SUBMITTED BV: - ~ ~ DATE: i i
• Department Head
4#ffhlftlt Rf YY1k111fRLRfkf#1Yhk11f11f,~1Flftf'Yf khffh1f11Rt1t Rtf.tY4f'Y4k1f4Y1fif1f.f11/~fifRlF..f.1Fft1F.Rf..Rf.if.11Y#f fif t.Yt#fiY4f
ACTION: Recommend Approval Recommend Deferral Recommend Denial
c .
I SIGNED: DATE: i i
Director of Finance
Approved Deferred Denied
J
SIGNED: DATE: ~ i i
Mayor
~ Transfer No. Q7
i safes-sn+
CONTROLLER
1 4
1
Form p:A-102
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: _ rlf irt+ n hP Pn'tstm~tinrc7 AtMrne?y DIVISION:.-Hilo / Konzr_
CONTACT: Jtdith Rosserti _ PHONE: 934-3369 DATE:____1 / 31 / 97
FISCAL PERIOD: July 1, 19 ~ to June 30, 19 3Z
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-271.-5271.01-021 Overtime Salaries 6 wages $ 950.00
01.0-271-5271.14-337 Subacriptirm & Membership 450.00
TOTAL:$ 1400.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
II 010-271.-5?71.01-099 Hi_sc. Salaries 6 wages S 950.00
010-271-5?.71.02-337 Suhsscription & M!~nbership -450.00
1400.00
TOTAL:$
EXPLANATION (Provide complete explanation.:
TRte #lisc. Salaries S wages Account was depleted due to a Lengthy T/A for
cwr Supervising Lnvestigator's goaitirxf. Enc»as~tnt was nut cm Sick r~eave.
The Hilo Subscription b Membership Acca~nt was under f.'unded due to txedget.
cuts.
The Kona Sut~scriptiun b ~ambership Account tea funds availabl= frrsn
nereonnel teitninattng.
SUBMITTED BY: DATE: 1 ~ 31 ~ 97
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
n ,..nom
SIGNED: DATE: FE;; ~
Director of Finance
i Approved Deferred Denied
SIGNED: DATE: ~
~ Mayor
4g
Dares-aM Transfer No.
CON7AOLLER
V
Form p: A-102 ~ /
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of ttie Pmseuuti.ng Attorney DIVISION: _V.O.C.A.
~i
I
CONTACT: ~ ~i h i PHONE: 934-3359 DATE: 1 ~ 31 ~ _97
FISCAL PERIOD: July 1, 19 96 to June 30, 19 97_
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-271-5271.55-021 VOCA Overtime Salaries S Wages 52171,00
-099 VOCA Misr. Salaries S wagtas 2990.00
i
i
~ TOTAL:$ 5151,00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
~ 010-271-5271.56-011 VOCA Regular Salaries & wages 55161.00
I
i
TOTAL:$ 5161.00
EXPLANATION (Provide complete explanation.(:
Adjustlne>tt to accalnts to match the anprwed budget for Federal V.O.C.A. Grant.
SUBMITTED BY: ~ DATE: 31 / _ 97
Department Head
fffffflRfff#fff1f R11ff1fff1ff11ff1f111f}4f1fff111ff11ffff11ff11fffififlfflffflfikflf#ffh4f11f1ff11f11ff11fff4fflfffflffflfkfYfffhf
ACTION: .Recommend Approval Recommend Deferral Recommend Denial
fE ~ 3 ~,-r'1
SIGNED: DATE: 7-I/~' _
Director of Finance
Approved Deferred Denied
SIGNED: - DATE: /
Mayor
06193-3M Transfer No. Qg
CONTROLLER
Form A-102
~
Revlsetl: os/ss COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FiNANCF DIVISION: TREASURY
~ CONTACT: FRANK MANALILI PHONE: 961-8351 _ DATE: 02 / 03 / 97
FISCAL PERIOD: July 1, 19 ~ to June 30, 19 ~Z
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1, 010-Fi01-580302-342 GENERAL SERIAL &)ND REDP.MPTIOII $6,.?*~i .855.15
5,1€14..855.16
TOTAL:$
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
250-701-5701.02-341 SERIAL BOND REDEMPTION FUND $S,T;',«~,855.16
TOTAL: $ 6.TS4 , 855.15
EXPLANATION Provide complete explanation.:
TO SET ASIDE REAL PROPERTY TA% FOR DEBT SERVICE REQUIREMENTS:
G.O. BONDS -PRINCIPAL PAYMENTS !UF FT I997-98 $5,Y`~A~,~•~
SRF tAANS - PRINCIPAL PAYMENTS DUE FY 1997-98 1,b7I,534.t+5
LESS: EXCESS o- x`96-97 SRF PRINCIPAL PAYMENTS:
REQUIRED $1,198,511.15
SET ASIDE FY 95-96 (1,445.829.00) (247,317.f?5)
LESS: SRF PRINCIPAL IN FY 95-95 NOT UTILIZED 1 193,441.44)
$6 ,'A~'{, , 855.15
SUBMITTED BY: DATE: n2 / (.)3 / 97
DIVISION D~16itYXfead
I
ACTION: Recommend Approval Recommend Deferral Recommend Denial
FED G 3 j~~e7
I SIGNED: - DATE:
Director of Finance
Approved -Deferred Denied
SIGNED: _ DATE: /
Mayor
ii
I Transfer No. SO
06/B33M
CONTROLLER
Form p:A-102 ~
flevised'03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAiiAS2 GUIIe POIS(>:% DEPAR~ST!' _ DIVISION: PSt°rll"II~ATICN
CONTACT: _ ~ Mer~atn PHONE: 962-2274 DATE _ OI ~ 22 ~ 4?
FISCAL PERIOD: July 1, 19 ~ to June 30, 1992_
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020-202-5212.02-125 xona - rtifscellateass Oontract ~c $7,a5a.00
I
TOTAL:$ 7.050.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
Ili 020-201-5203.20-4110 Admin Rquip -Misc. EY~uignerst 57,050.00
TOTAL:$ 7,050.00
EXPLANATION (Provide complete explanation.):
Ftatds epee avai2eble due to the ].otter than amiciplated medical. costs for prisoners.
blatds am neceaea>zy to pla~ttase the o~eapesat~~y r~eedad bedaeelddanir oonditiorsin9
tllystetns for the Captain Gook Station/8axraclas. 'tYte belts pere~ttly veiny urea are
noxn, stained and untsanitary. Rhe air conditioning units axe brut and not
cost effedtive to repair.
~9
SUBMITTED BY: ~ ~ ~ DATE: / /
Department Head
ACTION: -Recommend Approval Recommend Deferral Recommend Denial
DATE: - /
SIGNED: ~ } ~^`7
Director of Finance
Approved Deferred Denied
SIGNED: DATE: - /
i Mayor
Transfer No. 51
I os/ss-3M
OONTROLLER
Form b: A-102
Revised: 03/93 COUNTY OF HAWAII
~ REQUEST TO TRANSFER FUNDS
~ PARiiS & RECREATIOL9 DIVISION: _ Gd1.F COOASE
DEPARTMENT:
CONTACT: _ Marvia Iida PHONE: 959-7711 DATE: 1 ~ 31 ~ 97
FISCAL PERIOD: July 1, 19 9~ to June 30, 19 9Z
i FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090-561-5561.02.106 Golf Course Printing 2,200
090-561-5561.02-115 Colf Course Misc. Cont. Services 6,900
090-561-5561.02-216 Golf Course Agricultural Supplies 5,000
090-561-5561,02-228 Golf Course M,9./Avy Eqpt Parts 3.200
TOTAL:$ 17,300
~ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090-561-5561.01-021 Golf Course Overtime S6i: 9,500
090-561-5561.01-099 Golf (:Durso Hisc. S6ii 3,200
090-461-5561,02-102 Golf Course Telephone 400
090-561-5561.02-113 Golf Course hater, Gee & Sever 2,000
090-561-5561,02-114 Golf Course Electricity 2,200
TOTAL:$ 17,300
EXPLANATION (Provide complete explanation.:
To cover present shortage 6 anticipated shortfall. Funds ceded in:
I S6drt acoonnte due to additional hours required for cart cleaning when County took aver cart
rentals; for T.A. due to long term rorkera coop. cases
102-due to installation of fax machine 5 new telephoue system
113-past months have been a:treacly dry; requires wteriag of greens
114-eonsusrtption of electricity has gone up with asarmption of cart haadling
SUBMITTED BY: ~ DATE: 1 / 31 / 97
DeparMent Head
411ft1Ff'k11fR1}t1f i1R14ftY4Y411R1Fkf#kllfRfi'k if 11f11f1i44f iffflll4'R'kififf11ff 11F.Yf#YY41ft1f tfRRf if Yhffllf tf lRif .f 4fihk441f Rf1ttft
ACTION: Recommend Approval Recommend Defercal Recommend Denial
FEB 0:, ? y1
SIGNED: DATE: / /
Director of Finance
Approved Deferred Denied
SIGNED: DATE: /
Mayor
Transfer No. 52
06/93-3M
CONTROLLER
j
Form N:A-102
~
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
Farks & Rscrsatioa EAD-S~ior 1 nt
DEPARTMENT. DIVISION. ~ o~Y
CONTACT:_Sidasy R°°°o _ PHONE: J23-2208/961-8750 _ DATE: Ol ~ 30~~~97 -
FISCAL PERIOD: July 1, 19 _36to June 30, 19 ~7
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
54849.01-099 Misc. S/W $ 3,140.00
5484.03-480 Miae. Bquiparent 332.00
TOTAL:$ 3.472.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
~ 548b.02-104 ?naval $ 1,040.00
5484.02-112 Milugs 6 Anto Allowaaee 2,100.00
5484.02-1Ob Trinting 5.00
5484.02-107 Advsztisiag 167.00
5484.02-341 Misc. Charges Ib0.00
TOTAL:$ 3,472.00
EXPLANATION (Provide complete explanation.):
Fadaral grsnt for Fsar sndiag .Tuns 30, 1997 vas racentl7 revised sad approved by
'i the Dept. of Labor and Iadnstrial Rslatioos -Workforce Devslop~sant Dlvisian, State
of Hawaii. Thess transfers x111 align the Couaty books with the revised allocation.
SUBMITTED BY: DATE: / /
Depanment Head
fRt14#Yf 1eR.ltRYtl MIFt.#4Y11t.f iYi4Y11f1FiYi1f11:T}tMt4Yf 1f1FttY4k41:f11f.f'YYi4.f4k/i.F.t.i#YY141..fiRltRlf.FYY1k R41f1f iRf.f tYWFlk.1f4
ACTION: _ Recommend Approval Recommend Deferral Recommend Denial r ryry
1 ~LS U r
~ SIGNED: DATE: _ / /
Diredor of Finance
Approved -Deferred Denied
SIGNED: - DATE: / ~ i -
Mayor
06193-3M Transfer No. _ 5 3
CONTROLLER
" '
Form b: A-102
Revised: o3/s3 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
~I
DEPARTMENT: t4AYUfl'S UFYI`'1; _ DIVISION:_ AllMINISTkATIUN
CONTACT:_ILYN 61LLENd PHONE: _ 961-5[11 DATE:- OZ ~ US ~ 97
FISCAL PERIOD: July 1, 196 to June 30, 19 97.
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
I
UlU-111-5111.02-104 T6AVEL 2,0U0
OlU-L11-5111.11-111 Fx1S/MILEAGE & AUTO ALLUNAIVC$ L,UUU
OlU-111-5111.16-115 MAYUti/LEGISLATIVE EXPENSP.S 1,ODU
TOTAL:$ 5,U0U
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
~ OlU-L11-S111.U2-337 SUBSCXIPTIUN S MEM~sEk5H1P S,UUO
TOTAL:$ S,OOU
EXPLANATION Provide complete explanation.:
TkANSFEk NECESSARY LWE TU THE PUPULATIUN PUk i:OUNTY FU r1AwAII, UNP;XPECTEll
HIGHER ALiOUei""f ULIE FUR MAYOR'S MENBEk5HIP TU U.S. CUNFEkENCE OF MAYUkS PUk
1997 YEAR.
r'
SUBMITTED BY: DATE: / /
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
~v j e ,fitT
SIGNED: DATE: /I'
~ Director of Finance
Approved -Deferred Denied
j SIGNED: - DATE:
Mayor
Transfer No. Sd
06/933M
CONTROLLER
~ Form p:A-102
Revlsea: a3rs3 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT'. PARK' 6 11E(,R1?ATIUN DIVISION: ALAS CEMN:THRY
CONTACT: Glenn Eadayaau PHONE: 961-8719 DATE: 2 _ / / ~L
FISCAL PERIOD: July 1, 19 96 to June 30, 19 ~7
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-423-5421.02-216 Alae Cemetery liuraery-Botanical-Rort, 1,500
010-42?-5421,02-228 " t<1.V./Hvy l;gpt Parts/Supp 300
010-423-5421.02-229 " " Bldg ~ C,onatr Materials 450
TOTAL:$ 2>250
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-423-5421,01-099 Alae Cemetery Mfsc, :bid 2,250
TOTAL:$ 2,250
EXPLANATION (Provide complete explanation.:
To cover current shortage antfcipated shortage in this account.
i
SUBMITTED BY: DATE: r 10 r 97
I Depanment Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Fre ~ ~ ~,~,>r
SIGNED: DATE r i
Director of Finance
Approved Deferred Denied
SIGNED: - DATE: / r
Mayor
osrsa-sM Transfer No. - 5 S
CONTROLLER
Form b: A-102
~ ~
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
li DEPARTMENT: PUBLIC WORKS _ DIVISION:_Traffic______
CONTACT: Lystan Jakahi PHONE: `161-5341 DATE:-- 10 / 97
FISCAL PERIOD: July 1, 19'~ to June 30, 19 lL
I FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020-2fiI-5281.3:.-I15 1'raific Streat Lights UCE - 5 SU0.00
+~I l,MC. Cantrac:t Svca•
TOTAL:$
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
G2U-231-5LB1.32-111 'Szaffic $treeC LighCn OGF $ SOO.Ott
Mental/Cases of F;qpt.
TOTAL:$
EXPLANATION (Provide complete explanation.):
OZU-231-5231.32-115 The current balance in this accauut it y167,126. Fundy are
available in this; :cceount, bscaurte re have not yet coretracced
any nsv major new algnal upgrades. or installatiora.
L'10-ZtS1-5151.3<-lli The current balance in this account is X145. Due to [hs
uns~:pectcd breakdawzz of the uiHnal pavccent cutting caw
which ir, being need to upgrade the bignals at Queen liaahumanu/
Palani &cuad, emargency rental will Le required to complete
the sectiaz~. of the iz+tsrsaccieu as planasd for this per aieva
trip (1/}0-14Jz17). kequeat an emergency traz+ufer of
$500 to cover the toes of the rental of this equipment to
approxi>laatei_, 5 days.
I
Department Head
UBMITTED BY: ~ / ~ ................DATE«........_.............«...
ACTION: Recommend Approval Recommend Deferral Recommend Denial
F~6 1 1 Y';1_
SIGNED: DATE: /
Director of Finance
Approved -Deferred Denied
it
I-' c;r
SIGNED: DATE: _ i /
Mayor
I
I Transfer No. 56
I 06193-3M
CONTROLLER
n
_ i~ •
Form b: A-102
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAi~D?TI Ca[' TY F~I.if'F TF.PA~rw~~' DIVISION: ~~T=~
CONTACT: ~ MlaeeaUn _ PHONE: 9fi1-227Q DATE: 2__._._ / 10 / 97
FISCAL PERIOD: July 1, 1996 to June 30, 1997
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
(1) olo-aol-5zo3.o2-llz ArYnin - Mueage s 14uto Allow $3,000.00
(2) 010-201-5203.02-2189 Plrinin - FLels & IJl6ricants $7,351.00
TOTAL:$ 10,312.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
(3) 010-201-5203.02-111 A~+in -Rectal/Lease of >rquip $10,317.00
(4) 010-201-5211.02-235 i4ohala -Misc. iyeterials & dies $ 39.00
TOTAL:$ 10.351.00
EXPLANATION Provide complete explanation.:
(1) Flatds are available carder this acoolmt due to vacancies which have rf~csltly tfeen filled.
(2) Fluxit3 axe available under this accofmt ~ to lower fuels cotls.
(3) ladditiaal ftafds axe needed to oavex' the casts to lease the present Dopier medl3ne.
the deparhnmt tad anticipated getting another nndline at a lower cost whidl is still
in psooessing.
(4) Aciditiona]. funds axe needed to cover talanticipnted sagppies.
SUBMITTED BY: DATE: / ! ~
Department Head
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~ ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE:
Director of Finance
f
Approved Deferred Denied
SIGNED: - DATE: / ~ 3 / ~ 7
~ Mayor
06/93-3M Transfer No. 57
CONTROLLER