HomeMy WebLinkAboutRES 100 Draft 01 1965
RESOLUTION NOo 100
j~3rHQ~LAS"I'L'B°F9RIaP°@h'~ RESOLUTION
Approving the Completed Planning Documents Prepared with an Advance From the United States of America
Under the terms of Public Law 560, 83rd Congress-of the United States, as amended.
Whereas, COUNTY OF HAWAII: accepted an offer
(Legal corporate name of applicant)
of plannin documents pertaining to a j
from the United States Government for an advance for pre arat,
ion
public work described as CONSTRUCTION OR ADDITIONS TO VVAIAKEA INTERAUTATE SCHOOL
and
Whereas, Lebhg T:~ucAwa was engaged to prepare
.(Name of or chitect/engi'`eer)'
the planning documents for the aforesaid public work, and said architect and/or engineer has completed.
documents and submitted-them for•approval'; and .
Whereas, thecompleted planning. documents -have-been carefully studied and~are_considered'to comprise
adequate •plann•ing' o.f,-the public work essential to the community and within the'-financial ability of the
County of Hawaly.' to construct;
(Legal. corporate name 'of applicant) - - t"
Now, Therefore, be-it resolved by COu1`ity of _H, aviala. Boars of Supervisors
the governing body of said applicant, that the planning documents submitted by
I.,G^ong & Tsuga'wa as the basis for detailed-,planning ~ N -construction
(Name of architect/engineer) (Cheek applicable box)
of the Additions to Tlaiakea: lntib=ediate School '
. ; : - (Public work)
dated E 8G!m 165and-'the statements in Form CFA-430, Request for Review and Approval of Plan
ning Documents, in connection with Housing and Home Finance Ageri'cy Project Noy. P°i"awal i-302'Cbe and the
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same are hereby approved; and that certified copies of•ihis resolution be'filed with the Housing and
Home Finance Agency.
(SUGGESTED FORM OF) CERTIFICATE OF RECORDING OFFICER
I, .the.undersig,ned, the duly qualified and acting County Clerk
(Title of officer)
-
of the County of Hawaii
-
(Legal corporate name of 'app'licant)
(herein called the "applicant") and the keeper of the records.of;the applicant, including the Journal of
Proceedings of the _113Oa it? 2 Silk a'S"v"aSOI'S (herein called the
(Governing body of the appl'i'cant)
"governing body"), do hereby'certify:
1.• That the attached resolution is,a true and correct copy of the resolution as finally adopted at
a meeting of the'governing body on the '24th day of-. N6rkh 1'9 W5 , and duly recorded
in my office;
2. That said meeting was duly convened and held in all respects in accordance with law and to the
extent required by law due and proper notice of such meeting wa's given; that a legal quorum was present.
throughout the meeting, and a legally sufficient number of members of the governing body voted in the.
proper manner and for the adoption'of said resolution; that all. other requirements and proceedings under
the law incident to the proper adoption or passage,of said' resolution, including publication, if re-
quired, have been duly fulfilled, carried out, and otherwise 'observed; andthat'I am,`authorized to execute
this certificate;
IN WITNESS WHEREOF, I have hereunto set my hand this day of March 19-63.
4Gr
(If applicant__has an official seal, impress here.) (Signature of o icer)
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Instructions For Preparation of Request For Review and Approval of
- Planning Documents and Request For Payment
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'Upon completion of the planning work described in the agreement, the plans and
other documents are to be submitted to the HHFA Regional Office on or'before'the date
specified for such submission in the agreement between the applicant and the Federal
Government.
With the planning documents, there shall,be submitted an original and two copies
of'this Form as formal notification of completion of planning work under the agreement
and as the formal request for payment of the amount due under the agreement.
Please note that Item 4(1) of this Form requires attachment of a copy of the in-
voice.or other statement from the architect/engineer who prepared the plans, or of.a
statement of costs incurred by the applicant'.s own forces or both.
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Where work necessary to the planning, such as surveys or borings, was performed
by others than the architect/engineer, and such work and costs were not included in
the architect/engineer contract, copies of the invoices and of the contracts or pur-
chase orders for such work also must be attached to support the inclusion of these
items in the planning cost.
When prepared and certified, Form CFA-430 serves as evidence of plan completion,
and of plan approval by the applicant's governing body; in addition, it furnishes in
formation regarding the applicant's anticipated subsequent actions with respect to
such matters as preparing detailed plans, arranging financing, and starting construc-
tion. The dates shown for such actions in Items 5, 8 and 11 should be as firm as pos-
sible; if the questions on the form do not permit an adequate reflection of the appli-
cant's schedule of continued project action,. a separate statement should be attached..
Payment.of the advance,depends in part on prior formal approval of the planning
documents by the governing body of the applicant. A suggested form of resolution of
approval is shown on page 3, together with a suggested form of certificate of the re-
cording officer. If these forms are usable by the applicant, the words "Suggested
Form Of" may be stricken at the top of each form which should then tie filled out com-
pletely by the authorized official of the applicant.
Upon receipt of this form and the other documents listed above, the HHFA,Re-_
gional office will review the planning documents. When the documents are approved, `
payment of the advance will be made without further action by the applicant,
' FHLBB-Washington, D. C.__-_._. .
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Form approved CFA-430
Budget Bureau No. 63-R900.2 (7-62)
HOUSING AND HOME FINANCE AGENCY FOR GOVERNMENT USE
COMMUNITY FACILITIES ADMINISTRATION PROJECT NUMBER uc°,ZIZS4!`P A0
PROGRAM OF ADVANCES FOR PUBLIC WORKS PLANNING DATE RECEIVED
COUNTY
REQUEST FOR REVIEW AND APPROVAL'OF PLANNING DOCUMENTS
There are submitted herewith for review and approval by the Housing and Home
`
Finance Agency,, pursuant to the Agreement be that Agency and' the public agency CITY
identified below, the planning documents prepared in accordance with that'Agreement, UX16I&
consisting of (check applicable Cox'): TYPE OF PROJECT
[ PRELIMINARY'PLANNING REPORT 1X] CONSTRUCTION PLANS AND SPECIFICATIONS 4
1. Legal corporate.name and address,of Applicant:
County of H6waiiq, Hilo,, Halmdii
2. Name,.,title; and address of`representative'bf the applicant currently authorized to act for the applicant in all
matters pertaining to.the Federal Planning Advance.
SHUNICHI KTMURA, Chairman and Executive Officer, County of Havasu., Hilog Hawaii
3, Brief description of public work project contemplated by the planning documents submitted herewith.
Additions-to lvlfaiFake:a Intermedi-Ate School
C 4. COST OF PLAN PREPARATION WORK BY r WORK BY TOTAL
CONTRACT APPLICANT'S COSTS E.
FORCES
$ 2ti1s000 $ $ 209000
Total, all planning costs to date. . . . . . . .
LESS: Costs not chargeable to Federal advance . . . . . . . .
Costs chargeable to Federal'advance . . . . . . . . . .
$ 209000
Payment under the Agreement is requested in amount of. . . . . . . . . . .
(1) For any costs shown which were incur$ed under contract, purchase order, etc., attach a copy of each in-
voice or bill, and of each contract, purchase order, etc., of amendment thereto not previously submitted
to HHFA.
(2) Do the plans bear the seal of a registered architect/engineer authorized to perform work in the State in
which the project is to be constructed? [X] Yes No
(3) If any chargeable costs are shown for work by Applicant's own forces, attach a certified statement showing
an itemized breakdown of such costs, showing number of persons employed, time engaged, and rates of pay.
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5. PREPARATION OF FINAL CONSTRUCTION PLANS (Show dates and amounts as applicable.)
(If planning documents being submitted include full construction plans and specifications, this item need not be
filled in.)'
Preparation of detailed final plans began on Au4}. 2!5s 1964 (or) will begin on or about
Planning contract for. final plans was signed on Aucl.14A1 96 (or) will be signed on or about
Final plans will be completed about f eb, 20, 1965 (date) (or) weeks after contract is signed.
Final plans will cost $ 20,000 (or) are estimated to cost about $
(Applicant may attach statement regarding final planning in lieu of filling in this-block.)
6. Describe any Federal, State or local approval required before construction can begin, and show present status
thereof. (A statement may be attached if more space is needed.)
1. Dept. of Education
2. Dept. of Health
3. State Fire hb rahal
(Attach .copies of any required State or local approvals.)
Previous Editions Obsolete l Page 1 of 4
7..ESTIMATED COST-OF PROPOSED PUBLIC WORK
(a) Architectural/Engineering Services
Preparation of Preliminary Plans . . . $
Preparation of Final Plans . . . . . . 200000
Supervision of Construction. . . . . .
Sub-Total . . . . . : . . . . .
Borings.
Surveys. . . . . . . . . . . . . . _
Total A/E Fee. . . . . . . . . . . ,209000
(b) Land and Rights-of-Way . . . . . . . . . . . .
(c) Construction . . . . . . . . . . . . , , , , -
(d) Equipment.
(e) All Other. . . . . . . .*Supervision cl
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inspection ~ %000
(f) Total. . . . . . . . . . . . . 4"109000. Legal9 aW3 .9
(g) Maximum cost limit•'set by App'l'icant in' IteID'4(f)` of contingency 115
Form CFA-401, Application. . . . . . . . . . 44U9€~pp $20,000
(If 7(f) is greater than 7(g), attach detailed explanation.) i
8. Show approximate month and year when applicant plans to undertake construction: Ju ne9 1965
(If date differs
from that in Item 5(g) of your application, Form CFA-401, 'attach explanation.)
Mention any factor on which construction depends other than those in Items 5, 9, and 11:
9. (a) Site for proposed public.work has been - -
ACQUIRED [ ].SELECTED [ PLACED UNDER OPTION [ ] NOT DEFINITELY SELECTED
(b) Condemnation proceedings started - -
(Attach evidence thereof.) ~
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. 10. CONTEMPLATED METHOD OF FINANCING PROPOSED PUBLIC WORK
A. Anticipated Cash* . . . . . . . . . . . . . . . . . . . $ 250,00U-1` *Authorized under Act 521, I
S®L oHa 1964'
B. (1) General obligation bonds authorized . . . . . .
(2) General obligation bonds to be authorized . . . . .
C..(1) Revenue bonds authorized. . . . . . .
(2)-Revenue bonds to-be.."authorized. .
D. (1) Assessment or improvement bonds authorized. . . . .
(2) Assessment or improvement bonds to be authorized. .
E. Other Sources (speciffy each):
(1)=, Staff c? Leri-alati,ye -allotments 1`.~'O OC)O
(2)._._
'
141090(0'0
Total. Lines (A) through:(E)• $
Attach statement of sources of anticipated cash-(building-fund, etc.)_
(Attach explanation if method of financing shown above differs from that in Item 6 of your application, Form CFA-401.)
11. Attach a statement describing ,actions..require d to accomplish financing shown above and scheduled date for each
action (include•Staie.'app'rovals, bo'nd elections, action by local Government, etc.)
I 'certify that the information supplied on the above form and in the attached exhibits and statements is true,
correct, and'complete to the best' of my knowledge and belief; that the amount of the advance•requested does not in-
clude funds (A) to-reimburse the'applicant for any'disburse-ment made or to defray.any costs incurred prior to the
date of the application;'(B) to defray the cost of any plan preparation performed prior to the date of the Federal
offer; or (C) to defray the cost 'of any *contract entered into by the applicant prior to approval-of the
application,
if in such•co act" the applicant agreed to ,finance plan preparation from other than Federal funds.
Signed Chairman and Executive"'01fi6er 3/24/65 -
( igna•ture,o,f pplicant's Auth rized (Title (pate)
Representative) _
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