HomeMy WebLinkAboutCOM 0004.030 1996-1998 JNSY Os Hqw
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j ~,lilip•,
Stephen K. Yamashiro Harry A. Takahashi
Mayor _ ~ - Direcror
ip:;-~-o'y ~ S.K. Schutte
Uf'M'~M
r- Deputy
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DEPARTMENT OF FINANCE C' ~J ~ ~ j
25 Aupuni Street, Room 118 Hilo, Hawaii 96720-4252
(808) 961-8234 Fax (808) 961-8248
February 18, 1998
The Honorable James Arakaki, Chairman,
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Deaz Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
Februazy 1 through February 15, 1998
Attached is a Report of Transfers Authorized showing transfers made from Februazy 1
through 15, 1998.
Copies of the approved transfer forms aze attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Dixie Kaetsu
Controller
Attachments
c~~.. » 30
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Form p:A-102
Revlsen: osisa COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Givil Service DIVISION:
~ CONTACT: Michael R. Ren _ PHONE: 9fi1-fl361 DATE: Oi 29 ~ 9F?
FISCAL PERIOD: July 1, 19 n7 to June 30, 19~fl
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
D16-151-5151.it)-115 Misc. Contract Services $ 2,000.00
016-151-5151.14-104 CR Travel b Conferences S,f160.60
010-151-5151.14-L 15 GR Misc. Contract Services; lO,fXNJ.60
TOTAL:$17,600.66
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
O1!T-151-5151.OG-4'~+ Computer F,gaipment & Software $1T,660.00
li TOTAL:$ 17.000.66
EXPLANATION (Provide complete explanation.):
Infasaed late llaceaber '97 that wa aonld be movistg to ,XFEstrtey in late '9B. Ieanted that we will m IenRer
tae able to t>Be as l~tq^, ~ as . udll rot be equipped for such. (tiara with Main Ftxmp
mus9t be thiatgh personal caapfrters and mod®. Pb mmiss have bast bul»te+i in '98-'99 for pecsoctai ~Psesu's,
much lees the taxe Ltaelf.
(lsrettl7 htme 2 pert3orel r~putets with no (~S arol wttoee softie does rot hove auGaease fa9tsar; erpn,
m plrotactLm ~ all fr®I hvwt/bLadc onus.
To saescietime~ wa8e ~ otr retxuftmart ~trm^e, we'd like to ptsd~e ms additimal user`s lior3~e cso all
recevifstettt gaff emy hove acoat+a Lo the saftwas'e.
1•t+niea are available in 5151.14-104 and 5151.14-1 {5 a all lxrt. 2 !>a~ining uslts eoarngexi to rseels
settleaent befotr or ear17 an in Late fiarnl pear. Further, settlmestt Ln 3 nut of 4 bar~inirag units
was done tdt:ltosR arbit~ian.
Morriss are available in the pre~lopatart acaxatt bey the hi.ris~Cl of poaLtions r~egtsirirtb ac-reaps are
dotat.
SUBMITTED BY: DATE: i i
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: i i~_;
Director of Finance
Approved Deferred Denied
SIGNED: DATE: Z- ~ 7~ ~ 9~
Mayor
osissan+ Transfer No. 55
CONTROLLER
i
~ r~
4 Form fl: A-102 1. ~ J
i aa~~~d:osss COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
i DEPARTMENT: FINANCE _ DIVISION: TREASURY
CONTACT:FRANX MANALILI _ PHONE: 461-8351 DATE: 02 / 03 / 98
FISCAL PERIOD: July 1, 19 97 to June 30, 19 98
j FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-801-5&13.02-341 GENERAL SERIAL POND REDEMPTION $8,685,91b.00
010-801-St303.01-341 INTERFST ON G.O. BONDS 4,647.73
8,640,563.73
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
250-701-5701.02-341 SERIAL BOND REDFiEPTION FUND 58,640,563.73
i
~ 8,640,563.73
TOTAL: $
EXPLANATION (Provide complete explanation.:
TO SET ASIDE REAL PROPERTY TAX FOR DEBT SERVICE. REQUIREMENTS:
G.O. BONDS -PRINCIPAL PAYMENTS DUE FY 1498-49 57,141,000,i1G
SRF LOANS -PRINCIPAL PAYMENTS DUE FY 1998-99 1,487,386.40
PLUS: FY 47-98 SRF PRINCIPAL PAYMENTS:
REQUIRED 1,374,363.38
AVAILABLE AT 6/30/97 (1,367,186.05} 12,177.33
i~
fi8,690,563.73
n2 03 48
SUBMITTED BY: DATE: /
DIVISION I~Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: - DATE:
Director of Finance
Approved Deferred Denied
SIGNED: DATE: _ y . / 3
Mayor
56
i osrsa-sen Transfer No.
CONTROLLER
i
Form p:A-102
Hevlsed: as/ss COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: _ CIVIL DEFffiiSE DIVISION:
CONTACT:____ Brnce Butte PHONE: 935-0031 DATE: 02 / 03 /98
FISCAL PERIOD: July 7 , 19 ~ to June 30, 199$
~ FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.02-109
BquipQent Bepair $7,500
i TOTAL:$
j TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.06-480 I41ec. Egnlpwnt $7.500
TOTAL:$
EXPLANATION Provide complete explanation.:
To pnrchasa copier eachine that will replace present antiquated copier
that is broken dower and not repairable.
r
SUBMITTED BY: ~ ~ DATE: / ~
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: / /
Director of Finance
Approved Deterred Denied q r/
SIGNED: DATE: °Z~/ ~ a
Mayor
I
Transfer No. - 5 ~
06/9&3M
CONTROLLER
Form #:A-102 '
Reared os/ea ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS & RF.CRIiATiON _ DIVISION:ELnERLY RECREATION
CONTACT:. Pam liizuno PHONE: 461-8414 DATE: 2 / 4 / 98
FISCAL PERIOD: July 1, 19 ~ to June 30, 1998_
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
i
010-500-5519.72-115 EAU Recreation OCE-M1 ac Cantracc Svcs 30,000.00
(Instructor Contcaets
TOTAL:$ ~n.ooo.oo
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5519.71-011 EAD Recreation 56W 30,000.00
(Regular SSW)
TOTAL:$ 30,000.00
EXPLANATION (Provide complete explanation.:
This transfer is needed to pay for Instructors as employees instead of hiring them
on contzacta. The badgeted funds suet be moved from contract aervlces for class
instruetoxa, to the regular 58W account to pay for temporary recreation inatruet~rs.
These poeitiona were created to pay instructors due to the privaeis:atiue and
aatployttsnt issues.which a+ooae because of contzact hiring.
SUBMITTED BY: DATE: 2 / 4 / 98
. Aepartment Head
~ ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE:
i Director of Finance
Approved Deterred Denied
SIGNED: DATE: ~ / 5 / 9
g
i Mayor
58
ac/saaM Transfer No
CONTROLLER
/ ~
Form tt:A-102 y
'i devised: o3/s3 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT:- YUSLIC kOkti.S DIVISION: Traffic-- _
CONTACT: kichard H. NishizEVia PHONE: 9b1-8J41 DATE: ~ / 4 98
FISCAL PERIOD: July 1, 1901 to June 30, 19 2£L
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
01U-281-5281.01-Uli Trai.ic Salsriers b Wages-Ftegulxr $ 7,0(YU
TOTAL:$
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
U2U-231-51$1.Ui-uY9 Trxfi'ic Salaries 6 Wt~gas-Misc. ; 7,000
I' TOTAL:
EXPLANATION (Provide complete explanation.:
ACCO1J1iT PROVIDING FUSD5 020-281-5281.01-G11
B~rlance as of t/15 98 xau $387,376. Fundcs avallEbla dur tc~ varrr,t Ka1a prrsitios.x.
Expended 52a of tree funds, 2~ iesa than budgeted.
Af;COUNT 1{ECkIVI1+(: FUtrL'S (t32U-281-52ti1.U1-G99):
I Balance ab of 1/15/9$ was $4,988. Anticlpate needing air: aar3dl.tioua] $7,0(iU tc. cover
standby (increase due to placing Signs & Markings error nn standby} and temporary
assignment for vacant pusitinn 2880 (i.ncumbent iF presently on authoriae:d IGave
without }rc.y).
i
SUBMITTED BY: DATE: / /
Department Head
ACTION: Recommend Approval Recommend Deferral _ Recommend Denial
SIGNED: _ DATE: / /
Director of Finance
Approved Deferred Denied G pp
SIGNED:- DATE: / l~
Mayor
Transfer No. 5 9
I 06/93-3M
CONTROLLER
f,~
Form p:A-102
Fevlsea: oaiss COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: n,~,,o,o_ancc i nar_~,iie
~csrl~ DIVISION: _ GOLF CnidRRF._
CONTACT: Pa+n M5>onn PHONE: 961-A619 DATE: % / 6 /_98
FISCAL PERIOD: July 1, 19 97 to June 30, 19 98
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
(SEE ATTACHED)
i
TOTAL:$16,25U.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
I
(SEE ATTACHED)
TOTAL $16,250.00
EXPLANATION (Provide complete explanation.:
The ahnrtage in Miac S6W i$ due to three icaintenance poaitlnnn being nut an Lang term
varkers compexsatlon. Eaployecs must be temporarily assigned to cover the manpower
shiwetage. The lnczeased Telephone expense is due to the increased cost of a 2-line
rotary system and a third dedicated FAZ line. The Hiac Platerial 6 Supply account is in
need of additiaxw 1 funds because of unanticipated purchases due to smell repairs, and
the drought canditions. The water accounC will be runrzing sham because of the necessity
Co water greens on. a daily bawls due to drought. Electricity costs are higher 6ecatame
of early morning staging of carts, operaiinn of the fuel pump, and late afternoon/evening
washing and storage of gulf tarts. Money from various accounts will be used to fund this
transfer, and spendtltOg moat be curbed for other areas to operate til year end.
SUBMITTED BY: DATE: 2 ~ b ~ 98
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: _ i i
Directorof Finance
Approved Deferred -Denied q p
SIGNED: DATE: 2 i ~ i
Mayor
osiss-a,n Transfer No. 6 U
CONTROLLER
COUNTY OF HAWAII
REQUEST TO TRANSER FUNDS
Dept of Parks & Recreation
FISCAL PERIOD: July 1, 1997 to June 30, 1998
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090-561-5561.02-106 Golf Course -Printing 650.00
090-561-5561.02-110 Golf Course -Repairs to Facilities 2,300.00
090-561-5561.02-115 Golf Course -Misc Contract Services 7,000.00
090-561-5561.02-216 Golf Course -Agricultural Supplies 5,000.00
090-561-5561.02-228 Golf Course -M.V./Hvy Eqpt PartslSupp 1,300.00
TOTAL: $ 16,250.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090-561-5561.01-099 Golf Course -Misc Salary & Wages 7,000.00
090-591-5561.02-102 Golf Course -Telephone 650.00
090-591-5561.02-235 Golf Course -Misc Material and Supplies 5,000.00
090-591-5561.02-113 Golf Course -Water, Gas, & Sewer 2,600.00
090-591-5561.02-114 Golf Course -Electricity 1,000.00
TOTAL: $ 16,250.00
Form x:A-102
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARR5 6 RECREATION DIVISION: PANAh'WA ZOO
CONTACT: Faar2dizuau _ PHONE:-961-8419 DATE: 6 ~ 98
FISCAL PERIOD: July 7 , 19 9L to June 30, 199$
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
G10-500-5523.02-115 Ps*taeva 200 -'disc Contract ServEdes 3.'L00.00
I
TOTAL:$ 3,200.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-55?3.02-113 Pnnaeva Zuo -Water, Gas, and Sever 3.200.00
TOTAL$ 3>20U.00
EXPLANATION (Provide complete explanation.:
This Cxarsfer 1s Headed for additional voter costs at Panaeva 200. The extretttelp dry
conditions have ineressed the voter expense. The swings in the $liac Contract Servicaa
frov the Veteriaxry .Services fs being used to fund Chis transfer.
i
Y: DATE: L / 6 / 9$
SUBMITTED B
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
i
SIGNED: _ DATE: _ / /
Director of Finande-
Approved -Deferred Denied
a- q ~
SIGNED: DATE: / /
Mayor
6~
rN
06/93-3M Transfe o.
CONTROLLER
farm p:A-102 l ~ C~
Revised 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
MAYOA'S OFFICE ADNZHZSTRATION
DEPARTMENT: _ DIVISION:
CONTACT: MA$ILYN BILLIiNA ___pHONE:._gb1-8211 _ DATE:_ D10 ~ 09 ~ D98
FISCAL PERIOD: July 1, 19 ~ to June 30, 19 98
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-111-5111.16-115 LEGISLATIVE EXPISNSES 3,DD0
010-111-5111.02-I15 RISC CONTBACT SEIiVICE5 2,000
I
i 010-111-5111.02-112 MILEAGE 5 A1JT0 ALLOWANCE 692.
TOTAL:$ 5,692
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-111-5111.02-337 SDB5CRIPTION 6 MEMBERSHIP 5,692
I
TOTAL:$ 5,691
EXPLANATION (Provide complete explanation.:
TRANSYIiY $HCSSSAAY FOR PAYMENT TO 0. S. CONFBRENCE OF MAYORS FUR 1998
MEMBERSHIP D1IfiS FOS MAY08 STLPfl6N YAMASHIRO. PBESENT AMOUNT $UDGETEU
LBSS THAN ACTUAL COST OF DUhS.
SUBMITTED BY: DATE: / /
+++Department Head»+«»»+»»++»»««
i
ACTION: Recommend Approval Recommend Deferral Recommend Denial
i
i
SIGNED: DATE: ~ ~
Director of Finance
Approved Deterred Denied v
SIGNED: DATE: ~ / ~ ( / ~ d
Mayor
I osrss-sM Transfer NO. 62
CONTROLLER
FF ` ,
Form 0:A-102 L
~i Revised: 03/93 COUNTY OF HAWAII
~ REQUEST TO TRANSFER FUNDS
DEPARTMENT: a'UbL1C wUNii:5 _ DIVISIONKW'Y. MAINY'. - YUNA RUAU
CONTACT: ___~++.PH 1+IF;1. PHONE: ~ y211 DATE: !1L / `)b
FISCAL PERIOD: July 1, 19 97 to June 30, 19 9b
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
U~U-301-5301,61-011 kkt;Ut.Aki SALA}klr.S & WAl:ES ;24.000,00
i TOTAL:$ 24,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
U2U-301-5301.61-021 OVE&TLASk SALAktY 6 WAGES 12,000.00
UZU-301-5301.61-099 HL5CELI,ANEOU6 SA~.ARY b anC;ES 12 ODU.UO
TOTAL:$ 24,000.00
EXPLANATION (Provide complete explanation.:
010-301-5301.61-011
HG1200 (PAULINS KAHGLLUA) Hn5 BhEN UUT UDi L,W,U.Y. PUk 8 kiONTdS s i17L9 ~13,ii32.trU
HC1547 (,i.Aite°kY b;AMAICA) kiASB SEEM UUT Uh LUNG '1Lxn 1,A, 1°UH b E~NTHS a X1949 ~ $11,694.00
U[0-301-5301.61-021
UUE Tti THE DflUUtiHT CU:dll1TIUttiS 3HIS kCiAD CHEW WILL BE NEEDk:D TU ASSIST IN t;CkEku;ENCIr.S
010-301-5301.62-099
Wa HAVE ikAU A HI(;tiF:lt IHaty i:APECTED TA A5SIGNlfE~YT DUI; TU LUNu ehD Sk1U&T TEitK
VACA1~CiES ld UUl2 3UPE11VLSUk I ANB YL YUSITLUHS WHtCkt kkAS GAUSED A 3H3t1INli EFFEG'T Liv UUk
E.U, II AiIB E.U. I1L ASSIGNtAr;D;TS WHICH WIk,L bli GOMPUUtvDED itiYEN 230kJ: BY THI: EA4Ei:t:liAiCY
ukUU~HT CGi.UITIUNS,
r
I . ,
SUBMITTED BY: DATE: / /
i - Department Head
f RRlft.ttYYt#fY41f11f1f.tRFRRtf f4#"kY#F"Yhf Yf1R f1R1f#Rf.tif.tft#1t FYYflff4fk.44kYM%4kM11:f/~}1ff4/i1kM1k.41kkYhfiflFYlff4.4t Fit41i4#?
~ ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: - DATE:.. / /
Director of Finance
Approved Deferred Denied G~ qp
SIGNED: DATE: ~ / ~ ~ / 9 U
Mayor
Transfer No. _ 6 3
06193-3M
CONTROLLER
Form p:A-102
Revisetl: 03/93 ` COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
' DEPARTMENT: parks 6 dacre~tion _ DIVISION:
CONTACT: Evelyn Y. To~;aShi _ PHONE: 9G1-87I0 DATE: 02 ~ 10 ~ 98_ _
FISCAL PERIOD: July 1, 19 97 to June 30, 19 98
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
J18-SUO-5519.71-Ull Regular 5647 S4,9UU
i
TOTAL:$ 4,9U0
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
OIO-5Uu-5519.71-021 Overtime S6W 90U
OlU-SUO-5519.71-099 Niac. 56W 4.000
i
TOTAL:$ 4,940
l EXPLANATION (Provide complete explanation.:
i Funds from vacant position $2694 to brs used for Overtime S Misc. SitiJ for staff
on temporary assignment into this position and resulting temporarl2y vacant pasitious.
i
SUBMITTED BY: ' ~ DATE: / ~ /
Department Head '
ACTION: Recommend Approval Recommend Defercal Recommend Denial
' SIGNED: DATE: / /
Director of Finance
Approved Deferred Denied
i
SIGNED: DATE: 2 / 3 / q
. Mayor
06/9&3M Transfer No. 64
CONTROLLER