HomeMy WebLinkAboutCOM 0004.041 1996-1998
' t~ Oi ,e
Stephen K. Yamashiro - \~blv~t ~p.,~~ a~ '(.,wry A. Takahashi
Director
Mayor ? ~
of-,. ~o•,,~ nt CWnGI( . S. K. Schulte
~Tf •OV N?~ Deputy
~ouutp of ~abnaii
DEPARTMENT OF FINANCE
25 Aupuni Street, Room 118 Hilo, Hawaii 96720-4252
(808)961-8239 Fax (808)961-8248
August 11, 1998
The Honorable James Arakaki, Chairman,
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
July 16 through July 31, 1998
Attached is a Report of Transfers Authorized showing transfers made from July 16
through 31, 1998. This report lists transfers for the old fiscal year ended June30, 1998.
Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
CAI "qu" t
Dixie Kaetsu
Controller
Attachments
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I Form p: A-102 r..
Revised: 03/93 COUNTY OF HAWAII
~ REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Aging DIVISION:
I
CONTACT: Pauline lruicunag~ PHONE: 961-8600 _ DATE: ~ / 15 / 98
FISCAL PERIOD: July 1, 19 97 to June 30, 19 98
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-611-5411.02-112 Mileage $957.71
TOTAL:$
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-411-5411.01-21 S 6 W Overtime $406.93
OIO-411-5411.01-99 S 5 W Miscellaneous $550.78
TOTAL:$ $857.71
EXPLANATION (Provide complete explanation.:
So use paezpended funds from Mileage to cover unanticipated ezpenaes
in the S 6 U Overtime and S i W Misc. accounts.
I
SUBMITTED BY: - ~ { DATE: 7 ~ IS ~ 9g
111!1 Department Head f.111.11.1.111111111111###11f11f.f11ff111f.f##
1ff###1111f11f#4fYf1ff1R1f##llfflfff4#Yflfffllfk#1f#1ff11f11Fkf#!1!#1!!11lR11Rf
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: / i
Director of Finance
Approved -Deterred Denied
SIGNED: DATE: _ / i
Mayor
224
i osrss-ern Transfer No.
CONTROLLER
i
! Form #:A-102
Revised: 03/93 " COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: r~rxr.:Fr~rrx~yi, rartt~mvc:~ DIVISION: li~~sF ; eTi'~.FTX`L
CONTACT: -a~Y Rf~65£tt;--_._ PHONE: '3.3a-3:roH _ DATE: I / i7 / 't>3
FISCAL PERIOD: July t, 19 ~ to June 30, 19
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
t1Q-.'"!'1-':._'f1.4'.)-U9~) :H19t_ :x3:ta"ilE?:i b i'$ii(3E~ ;itr.+r!~`:tJ.C)L~
>tfi~~ Sun;~..ieS 4'.G.IJU
I
I
TOTAL: $ ~ • 9EiCI, CiU
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
c1I0-.'71-~e7i.4r!-uli Reg. Salaries & Ldrir~ >3,~,nU.OL
111 t+Li ieac~: 1y0.rJt)
~s-. dues b ~bcscrit~tl~xis .:~J.UO
TOTAL:$ $~rlfiQ.01.~
EXPLANATION (Provide complete explanation.:
i'o araai~t Yea:.' Erx9 P.al.arn:e.~ Yt., ;azit~n ap~rca~ed :octcrral C!r<~nL.
it
SUBMITTED BY: DATE _ 7 / / _
Department Head
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ACTION: Recommend Approval Recommend Deferral Recommend Denial
I
SIGNED: _ - DATE: ~ /
Diredor of Finance
Approved ~ Deferred Denied
SIGNED: _ DATE: /
Mayor
osiesaM Transfer No. 2 Y 5
CONTROLLER
i Form p: A-102 l
Revised: 03/83 - - - - ~--^'~R -
REQUEST TO TRANSFER FUNDS
DEPARTMENT: F~NmTr fi7tN1'V i>nL.TfF ['RPwRITfl17Vl' DIVISION:
CONTACT: Mlitsbeai0 PHONE: 961-2'274 DATE: 07 / 15 / 98
FISCAL PERIOD: July 1, 199 to June 30, 1998
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE A7'TA~
TOTAL~$ 8,579.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE A1TA~D
TOTAL:$ B'S79.00
EXPLANATION (Provide complete explanation.:
SEE ATE
SUBMITTED BV: DATE: / /
Department Head
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ACTION: Recommend Approval Recommend Defercal Recommend Denial
SIGNED: - DATE: / /-r-
Director of Finance
Approved Deferred Denied
~ SIGNED: DATE: / /
Mayor
226
~ ~ ~ Transfer No.
CONTROLLER
C O U N T C F H A W A I
REQUEST T(? TRANSFER FUNI
FROM: Account No. Account Title Amount
(1) 010-201-5203.02-103 Admin - Janitorial Service 2,349.00
(1) 010-201-5218.01-021 PMVI - Overtime S S W 531.00
(1) 010-201-5218.11-099 CLD - Misc. S S W 5,699.00
TOTAL $8,579.00
TO: Account No. Account Title Amount
(2) 010-201-5202.02-109 Headquarters - Travel 7.00
(3) 010-201-5203.02-115 Admin - Misc. Contract Svc 1,993.00
(9) 010-201-5203.02-227 Admin - Office S Computer Supplies 13.00
(2) 010-201-5212.02-104 Kona - Travel 19.00
(2) 010-201-5212.22-109 Kona CID - Travel 282.00
(5) 010-201-5213.02-119 Kau - Electricity 85.00
(6) 010-201--5218.01-011 PMVI - Regular S S W 531.00
(6) 010-201-5218.11-011 CDL - Regular S S W 5,699.00
TOTAL $8,579.00
E7CPLANATION (provide complete explanation. Use more sheet if needed.):
FROM:
(1) Funds are available under this account due to lower than anticipated
costs.
TO:
(2) Funds are needed to cover higher travel costs such as meals.
(3) Funds are needed to cover .overdrawn costs due to contract #97129 for
Alexander Theone which is unanticipated costs. Corporation Counsel did
not have enough funding to cover the cost for these attorney fees for
Police personnel.
(4) Funds are needed to cover higher office supplies costs.
(5) Funds are needed to cover higher utility costs such as electricity.
(6) Funds are needed to cover higher costs due to salary increases throuyh
step movements.
-1
Farm p: A-102 ~ 1
Revised: a3/ss _ COUNTY OF HAWAII \
REQUEST TO TRANSFER FUNDS
DEPARTMENT: _ FINAWCE DIVISION:
CONTACT: DSZie ICattau PHONE: 9610$425 DATE: ~ / 23 / 98
d
FISCAL PERIOD: July 1, 19 97 to June 30, 19 g8
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-901-5901.04-341 County Pensions 1,943.06
010-901-5901.OS-341 County Pensions - Bus 8,121.53
TOTAL:$ 10.044.59
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-901-5901.14-341 FICA - Employer's Share 10.064.59
10.054.59
TOTAL:$
~ EXPLANATION (Provide complete explanation.:
it Transfer to corer the ahortfa2l in the FICA account for 2tI FYE 4/30/98•
SUBMITTED BV: DATE: 7 / 23 / ~
Accounts oq~asloatt+u[: Dirislon
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ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: /
Director of Finance
Approved Deferred Denied
SIGNED: DATE:_ rl /
Mayor
i osrss-sM Transfer No. 2 2 ~
CON
TROLLER
~ Form p:A-102 ~ ~
' Revisetl: o3/s3 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: ~'+Al'O: ry UFFtC[. DIVISION:.r~rifl~:l:dt;
CONTACT: ia~ I k J TN I •tir~ -PHONE: Y 7 _ ri ti l4 DATE: i : i' / / .3~y_._
FISCAL PERIOD: July 1, 19 ~ to June 30, 19 -~i]
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
>~jU-3~i--5t:~~4.i%-i1~ lt~,t.TL=Y ~n~ f;~ur ~E~`4~.~y3
Lijii-~~1-~~5~.`~i1-i.i7 Ott: .:±1c i.Lu ti51'tiG I~tii'J S1.UL+U.UtS
TOTAL: $ j ~ p(j~ ~ tj~
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
ulU-Jjl-S`.9JS1.17-1i3 kci3 L/F l1RCI1 i:Arti;I~r'.~ 5~°°4`J.'~~
UlU-1~1-7J.)~-~.>-117 t)Ia 1$ tiEHAti Ll;t+~~ ~6t,. ~1.UG11.t1il
TOTAL: $ 1. U4 S .
~ EXPLANATION (Provide complete explanation.:
~U Tttr~:iSFi:ii Ufit.i:F'E(rU(=U $ UPJEt'iCUi~iBEb:LiJ iiALA;tf:c;; 7C; i:THCIit F'itC:J:f:T:,.
~ Ttic uriv,llTLtY i.Ei.fiEi; kuoF AEr17 THE SL=C LUG tLi.7. riSt~. Pi;i:~JtCTs Ar:c
.a3h1F~LL 1 i .
SUBMITTED BY: xr ~ ~ DATE: / / '
Department Head
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ACTION: Recommend Approval Recommend Deferral Recommend Denial
I
SIGNED: - DATE: _f / /
Director of lti(tance
Approved Deferred Denied
SIGNED: DATE: / /
Mayor
Transfer No. 228
06/93-3M
CONTROLLER
Form 11: A-102
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PA6[S 6 RSCESATION _ DIVISION: Coi'I Course
CONTACT: Pas MSzuno PHONE: 961-8419 DATE: 7 ~ 37 ~ 98
FISCAL PERIOD: July 1, 19 9Z to June 30, 19 _98
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090-801-s802.94-341 Fringe Reimb, FICA Faployer share, 2s8.00
Miac Charges
TOTAL:$ 258'00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0-801-SS02.98-341 Frin a Reiteb, loyee Health Places. 258.00
09 g ~P
?list Charges
as8.oo
TOTAL:$
EXPLANATION Provide tom lets ex lanation.
P P 1
Transfer to cover shortage to reitsburse Goneral Fund for Golf Courpsetaployee
it health plan benefibs The funds available in the PICA reiabureement account
is being used to fund this transfer.
SUBMITTED BY: _ Ti DATE: / /
Department Head
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ACTION: ~ Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: I-~/~
-.i Director of ~ ,ante
i
- Approved Deferred Denied
SIGNED: DATE: /
Mayor
~ Transfer No. 2 2 9
06193-3M
CONTROLLER
Forrn p: A-102 ~ \
Revised: 03/93 t~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
PCffiIC Wes' - VEgIICLE DISFRSAL DIVISION:
DEPARTMENT:_
CONTACT:. ti~['y CRAi~Caid2 PHONE: 91+1-8321 DATE ~ / ~ / 9~
li
FISCAL PERIOD: July 1, 1992 to June 30, 199
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
075-641-5641.01-021 Vehicle Disposal S&W -Overtime 1,164.00
TOTAL:$ 1,164.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
075-641-5641.01-011 Vehicle Disposal SiW - Regular 1,164.00
i TOTAL:$ 1.164.00
EXPLANATION (Provide complete explanation.:
011 - XYIIa1L Retro BU 403 increase
021 - Funds available due to fe~?er Overtime claims
SUBMITTED BY: DATE: - / /
Department Head'
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ACTION: Recommend Approval Recommend Deferral Recommend Denial
j
SIGNED: _ „ DATE: ~ / - /
Director of Finance
Approved ~ Deferred Denied
SIGNED: DATE:. / / -
Mayor
j Transfer No. 2 3 0
O6/933M
CONTROLLER
Form b: A-102
Revisetl: 03/93 ~ COUNTY OF HAWAII
~ REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC NORKS - BUILDING DIVISION: BLDG R t M
CONTACT: NlfltCY CRAtIPORD PHONE: 961-$321 DATE:- 06 / 30 ~ 98
FISCAL PERIOD: July 1, 199;2- to June 30, 19 sjg
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-171-5172.22-111 Building RiM - Eqpt Rental/Lease 35.00
TOTAL: $ 3 5 A 0
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-171-5171.22-1I5 Building RiM - Misc Contract Services 35.00
TOTAL:
$ 35_00
EXPLANATION (Provide complete explanation.(:
115 - Funds needed for Landfill tipping fees charged in June
111 - Funds aaailable due to fewer equipaaent rentals
SUBMITTED BY: ` DATE: / /
Department He//ad
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ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE:
Diredor of Finarte~e
Approved Deferred Denied
i
SIGNED: DATE:. /
Mayor
I
oe/sa aM Transfer No. 2 31
CONTROLLER
Form Y:A-102 ~
' revised: 03/93 ~ . COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS - SMZEEXE1116ZMEEEXlEE21~EX DIVISION: HIG}iWAY
CONTACT: Nancy Crawford PHONE: 961-8321__ DATE: 06/ZC)/98 ~
FISCAL PERIOD: July 1, 19'92 to June 30, 199$`
FROM: ACCOUNT NUMBER ACCOUNTTtTLE AMOUNT
020-301-5301.12-121 S Hilo Rd - Refuse Disposal 8,305.00
020-301-5301.42-i12 Kona Road - Mileage/Auto R1lowance 26.00
I TOTAL:$ 8.331.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
620-301-5301.12-109 S Hilo Rd - Equipment Repairs/Maint 8.305.00
020-301-5301.42-218 Rona Road - Fuels L Lubricants 26.00
II
TOTAL:$ 8.331.00
EXPLANATION (Provide complete explanation.:
121: S Hilo Rd - Excess funds due to less than anticipated landfill
tipping fees
~ 1.09: S Hilo Rd - Underestimated .Tune repair charges
112: Kona Rd - Excess funds due to fewer mileage claims
218: Rona Rd - Underestimated lubricants expenditures
r
-t
SUBMITTED BY: - DATE: / / ~
Department ad
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ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: i i
Director of Finarce
Approved Deferred Denied
SIGNED: DATE:
Mayor
Dales-aM Transfer NO. 231
CONTROLLER
~
_ Form p:A-102
Revised: 03/!3 ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: +'I~Fi'LI:ANt, IiPSC;RNF•,"z DIVISION: ''~-r
CONTACT: PHONE: ~61_i34Lf~. DATE: - ~ _ / JO /
i
FISCAL PERIOD: July 7 , 19 ~ to June 30, 19 9y
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
OiU-:7i- 'i.. ;G-U.:I ,?vsx°s.:..ne e: ;d ~dd.dU
`.+G-75~ +'iac;. S b vi .i, 4,:3.4U
~b-ii11 tk>st.~tg~ 1". $U
`.(;-i06 Frim:iny 100.dd
5~i-33'i .;ubscrir~i:icrx & t?~tnbershii~ lU$.tlti
~6-4,9 C~.r-mliut.er Is~u~z~nt ~E,'J.74
~L-4$t} Misc. F.;?uicyalent TOTAL: $ 4°.8_ t°> i•'i. ?ii" _9et
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
!)i0-<7i-';:'71.::i6-dl;. REytlicT S W ,~,y44.i`..
~b-lI< ~tileayt 1:'G.a4
~yli-11 Misr. Cr,;3~Cra~~~t :;~v~i~~es a,~:,fi.;9
,b-uE: Et3iu:-Rer:-k;c:i. Suit? i1.4.B1
7V-;.:'7 (:~smxatet: b offisrn :iuop7y 6r,.9°:
~ TOTAL$ ,ZOZ.~ib
EXPLANATION (Provide complete explanation.p
Iii Fti.a_'1Llfi Liik:i}i. i~J ~:?t•1'-Fx}(] C3u"17'H':G& :-C: wici!'~.f7 i3Q7i:Y)VESC'I t.i:_[i[li I3t~C~i2[.
i
i
i
' SUBMITTED BY: ~ DATE: _ / sU _ / sJfi
DepanmentHead
f.FYi#kYffhh141.1FR1F.tNrff.kY4f'k4#fYYkY11f11f1f11fff1t11fff1ft41ff ft1t111t1iff Rlfif Rlf1f11f R1RlffiflfYf #kYh1k'Y14F.f Yii'.4ttintif Yt
ACTION: Recommend Approval Recommend Deferral Recommend Denial
i
I
SIGNED: DATE: /
Director of Finance
Approved -Deterred Denied
SIGNED: _ _ DATE: / /
' Mayor
osrss-sM Transfer No. 2 3 3
CONTROLLER