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Home My WebLink AboutCOM 0716.000 2008-2010William P. Kenoi mayor February 18, 2010 J Yoshimoto, Council Chair and Members of the Hawai'i County Council Hawaii County Council 25 Aupuni Street Hilo, Hawai'i 96720 Re: Capital Budget Enclosed is a bill for an ordinance adding the North Kona Effluent Reuse Upgrade project for $3,643,000 into this fiscal year's Capital Budget. The design and construction of the infrastructure for this project is be performed under the State of Hawai'i, Department of Transportation — Highway Division's (State DOT) Queen Ka'ahumanu Widening Project — Phase II which extends from Kealakehe Parkway to Keahole Airport. Due to delays by the State in securing a contractor, the previous appropriation for this project has lapsed and needs to be re- appropriated. Funding for the County portion of this project is to come from the State Revolving Fund. In order to ensure that the funding will be in place when the State DOT is ready to award the contract, the Department of Environment Management respectfully request a waiver from the Finance Committee and to have this bill heard at the next Council meeting scheduled for March 3, 2010, If there are any questions, please do not hesitate to call the Department of Environmental Management. Nancy' Crawford Director of Finance Enc. cc: Environmental Mgt ( 1l am> County Finance 25 Aupum Street, Suite (808) 961-8234 of Hawaii Department 2103 • Ildu, Hawaii 96720 • has (808) 961 -8569 Hawaii County rs an Equal Opportunity Provider and Employer Nancy E. Crawford Dtrcclor Deanna S. Sako Deputy Director 0 T rn co co c Comm. No. Ref. To: W Cf w.nat Ref. Date FEB 19 2413 Form #: B -52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Dept of Environmental Management DATE: 2/16/10 STAFF CONTACT: Dora Beck PHONE: 961 -8028 A. REQUEST: Request to amend Ordinance 09 -65, Capital Improvement Budget, to add the following appropriation: North Kona Effluent Reuse — SRF $3,643,000 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): A Project Data /Financial Impact Statement is attached. Installation of the Reuse Water Infrastructure in a portion of the Queen Ka'ahumanu Highway was initiated in early 2007 following a decision made by a private developer to pursue alternative methods for obtaining irrigation water for their project. Design and Construction of the Reuse Water Infrastructure for the County is to be performed under the State of Hawai'i, Department of Transportation — Highway Division's (State DOT) Queen Ka'ahumanu Widening Project — Phase II which extends from Kealakehe Parkway to Keahole Airport. The State DOT has issued a Request for Proposal (RFP) for this design -build project and anticipates award of the project in March 2010. Funding for Design and Construction of the Reuse Water Infrastructure is needed no later than March 2010 so that the work can be included in the State DOT project. Installation of the Reuse Water infrastructure will make reuse water for irrigation use available in the future after the Kealakehe Wastewater Treatment Plant is upgraded. This will enable the County to use the treated effluent as a resource rather than continually disposing it into a seepage pit. Installation of the infrastructure after completion of the State DOT project would result in significantly higher costs as well as result in a tremendous impact to traffic flow after the current highway widening project. This request is a re- appropriation of funds from the State Revolving Fund. We respectfully request that this bill be waived from the Council Finance Committee in order to ensure that the funding will be in place when the State DOT is ready to award the contract. SIGNED: DATE: Z/ 17 / I O /1 Dep ent Head C: \Documents and Settings \rbauman.000NTYOFHAWAII \Local Settings \Temporary Internet Files \OLK2E \B -52 - Request for Council Action - N Kona Effluent Reuse 021610 DRAFT.doc 1. DEPARTMENT AND DIVISION: Department of Environmental Management - Wastewater Division 2. DATE: 2/16/2010 3. PROJECT NAME: North Kona Effluent Reuse Upgrade (rea pp. 5696.04) 4. SUBMITTER: Dora Beck, P.E., Division Chief 5. COUNCIL BENEFIT DISTRICT(S): 7 &8 6. TMK: 7 -3 & 7 -4 7. LOCATION (JUDICIAL DISTRICT): 7 North Kona District 8. TOTAL COUNTY FUNDS NEEDED THIS FY: $3,643,000 9. CAPITAL PROJECT ELIGIBILITY (List Criteria): Infrastructure Improvement 10. PROJECT /PROGRAM DESCRIPTION: Design and Construction of Reuse infrastructure between Kealakehe Wastewater Treatment Plant and Kealakehe Parkway. Reuse infrastructure from Kealakehe Parkway to Kohanaiki Industrial currently being installed in conjunction with the State DOT's Queen Ka'ahumanu Highway Widening Project - Phase II. Benefits of infrastructure installed in conjunction with the State DOT's project cannot be realized without this second phase of work 11. PROJECT JUSTIFICATION & OUTCOME(S) (List all that apply): Enhances Quality of Life, Service Improvements. 12. LONG RANGE PLANS /COMMUNITY VALUES: Meets Department's vision of utilizing reuse to minimize potable water needs in the Kona district, meets County General Plan, meets vision established in the Kona Community Development Plan 13. COUNTY MATCHING FUNDS REQ'D? NON YES(' DESCRIBE: 14. LEGAL MANDATE? NO:'. YES(' DESCRIBE: 15. IMPACT ON OPERATIONAL BUDGET: Additional operating costs to be offset by reuse water service charge fees. 16. SUSTAINABILITY FOCUS (List all that apply): Promotes economic vitality due to the limited potable water sources in Kona, preserves and protects the natural environment, strengthens and sustains the community. 17. PROJECT READINESS (List all that apply): Phase 1 (Kealakehe Parkway to Kohanaiki) underway in conjunction with the State DOT's Queen Ka'ahumanu Highway Widening Project Phase II. 1 18. EXPENDITURE PHASING (X $1000): Prior Funds Received This FY 09 -10 Request FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Beyond 6 Years TOTAL: Planning 800 $800 Land Acquisition Design /Survey 3,435 $3,435 Construction 6,591 3,643 $3,643 1 10,350 $10,350 $20,5841 $248191 1 1 TOTAL: $10,826 19. O& M COSTS (x $1000): 1 20. FUNDING SOURCE (x $1000): Cty G.O. Bond /Other 10,826 10,350 $21,176 State Revolving Fund 3,643 9,643 State CIP Federal Private (Grants) CBA (Fair Share /Park Dedication, etc) Special Financing District $3,6431 $10,35011 $24,819 TOTAL:1 $10,826 11 County of Hawaii PROJECT DATA /FINANCIAL IMPACT STATEMENT Fiscal Year 2009 to 2010 J YOSHIMOTO Clan R Pre.adteg Officer EMILY I. NAEOLE I hr Chair February 18, 2010 1 Yoshimoto, Chair Hawaii County Council 25 Aupuni Street Hilo. Hawaii 96720 RE: Bill No. 213 : An Ordinance Amending Ordinance No. 09 -65, as Amended, Relating to Public Improvements and Financing 1 'hereof for the Fiscal Year July I, 2009 to June 30, 2010 Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of 1-lawai`i, this written request is submitted with my approval that the above - referenced matter be waived from the Finance Committee to the full Council for immediate action. In reviewing this matter. timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason. I understand the matter shall be referred to the Finance Committee for placement on its future agenda Sincerely. Dennis 'Fresh" Onishi, Chair Finance Committee Approve ate /Waive to Council: -? L7 Hawaii County Council HAWAII COUNTY COUNCIL County of Hulrui't l-lmrat'z CauNi' Budding 25 -1 upmu Street Hdo, Hawai 96720 Disapproved /Date /Refer to FC: J Yoshimoto, Chair J Yoshimoto, Chair 1-Iawai'i County Council f/<nrtti ' C Utlnly IS nn Equal Opportunity Provider and Employer GUY ENRIQUES BRENDA FORD KELLY GREENWELL PETE HOFFMANN DONALD IKEDA DENNIS "FRESI -I" ONISHI DOMINIC YAGONG