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Home My WebLink AboutCOM 0717.000 2008-2010William P. Kenoi Mayor February 18, 2010 J Yoshimoto, Council Chair and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawai'i 96720 Re: Capital Budget Enclosed is a bill for an ordinance adding the North Kona Sewer project for $3,104,000 into this fiscal year's Capital Budget. The design and construction of the infrastructure for this project is be performed under the State of Hawai'i, Department of Transportation – Highway Division's (State DOT) Queen Ka'ahumanu Widening Project – Phase II which extends from Kealakehe Parkway to Keahole Airport. Due to delays by the State in securing a contractor, the previous appropriation for this project has lapsed and needs to be re- appropriated. Funding for the County portion of this project is to come from the State Revolving Fund. In order to ensure that the funding will be in place when the State DOT is ready to award the contract, the Department of Environment Management respectfully request a waiver from the Finance Committee and to have this bill heard at the next Council meeting scheduled for March 3, 2010. If there are any questions, please do not hesitate to call the Department of Environmental Management. cut Nancy E. Crawfdrd Director of Finance Enc. cc: Environmental Mgt 43',11 a County Finance 25 Aupunt Street, Suite (808) 961-8234 of Hawaii Department 2103 • H,Iu, Ilawau 96720 • Fax(808)961 -8569 Havvail County is an Equal Opportunity Provider and Employer Nancy E. Crawford Director C C Deanna S. Sako Deputy Do ec(or 0 -n 0 0 z <4. - Ci Comm. ho. 7 t 1 _ ay Ref. Tot W 1Gtu1 Ref. Dote FE 12 2 °10— Form #: B -52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Dept of Environmental Management DATE: 2/16/10 STAFF CONTACT: Dora Beck PHONE: 961 -8028 A. REQUEST: Request to amend Ordinance 09 -65, Capital Improvement Budget, to add the following appropriation: North Kona Sewer — SRF $3,104,000 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): A Project Data /Financial Impact Statement is attached. Installation of the Sewer Infrastructure in a portion of the Queen Ka'ahumanu Highway was initiated in early 2007 following a decision made by a private developer to pursue alternative methods for disposing wastewater for their project. Design and Construction of the infrastructure for the County is to be performed under the State of Hawai'i, Department of Transportation — Highway Division's (State DOT) Queen Ka'ahumanu Widening Project — Phase II which extends from Kealakehe Parkway to Keahole Airport. The State DOT has issued a Request for Proposal (RFP) for this design -build project and anticipates award of the project in March 2010. Funding for Design and Construction of the Sewer Infrastructure is needed no later than March 2010 so that the work can be included in the State DOT project. Installation of the infrastructure after completion of the State DOT project would result in significantly higher costs as well as result in a tremendous impact to traffic flow after the current highway widening project. This request is a re- appropriation of funds from the State Revolving Fund. We respectfully request that this bill be waived from the Council Finance Committee in order to ensure that the funding will be in place when the State DOT is ready to award the contract. SIGNED: Depart e d DATE: 2 /17 (I b C: \Documents and Settings \rbauman.000NTYOFHAWAII \Local Settings \Temporary Internet Files \OLK2E \B -52 - Request for Council Action - N Kona Sewer 021610 DRAFT doc 1. DEPARTMENT AND DIVISION: Department of Environmental Management- Wastewater Division 2. DATE: 2/16/2010 3. PROJECT NAME: North Kona Sewer (reapp. 5696.02) 4. SUBMITTER: Dora Beck, P.E , Division Chief 5. COUNCIL BENEFIT DISTRICT/5): 7 & 8 6. TMK: 7 -3 and 7 -4 7. LOCATION (JUDICIAL DISTRICT): ' 7 North Kona District 8. TOTAL COUNTY FUNDS NEEDED THIS FY: 53,104,000 9. CAPITAL PROJECT ELIGIBILITY (List Criteria): Land Acquisition, Infrastructure Improvement 10. PROJECT /PROGRAM DESCRIPTION: Design and Construction of Sewer infrastructure between Kealakehe Wastewater Treatment Plant and Kealakehe Parkway and installation of new Sewage Pump Station at TMK 7 -4- 008:013. 11. PROJECT JUSTIFICATION & OUTCOME(5) (List all that apply): Addresses Public Health and Safety, Enhances Quality of Life, provides Service Improvements. Sewer infrastructure from Kealakehe Parkway to Hina Lani Street currently being installed in conjunction with the State DOT's Queen Ka'ahumanu Highway Widening Project - Phase II. Benefits of infrastructure installed in conjunction with the State DOT's project cannot be realized without this second phase of work. 12. LONG RANGE PLANS /COMMUNITY VALUES: Meets Department's Vision on protecting environment, meets County General Plan, implements changes in accordance with the Kona Community Development Plan 13. COUNTY MATCHING FUNDS REQ'D? NOP VEST DESCRIBE: 14. LEGAL MANDATE? NOP VEST DESCRIBE: 15. IMPACT ON OPERATIONAL BUDGET: Additional operating costs expected to be offset by sewer revenues for the large developments served. 16. SUSTAINABILITY FOCUS (List all that apply): Promotes Economic Vitality, Preserves and Protects Natural Environment, Strengthens and Sustains the Community, Promotes Health and Safety 17. PROJECT READINESS (Ust all that apply): Phase 1 (Kealakehe Parkway to Hina Lani St.) underway in conjunction with the State DOT's Queen Ka'ahumanu Highway Widening Project Phase II. 18. EXPENDITURE PHASING (X $1000): Prior Funds Received This FY 09-10 Request FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Beyond 6 Years TOTAL: Planning 1 Land Acquisition 500 5500 Design /Survey 3,437 53,437 Construction 17,127 3,104 $20,231 TOTAL: $21,064 53,104 $24,168 19. 0 & M COSTS (x 51000): 20. FUNDING SOURCE (x 51000): Cty G.O. Bond /Other 21,064 521,064 State Revolving Fund 3,104 53,104 State CIP Federal Private (Grants) CBA (Fair Share /Park Dedication, etc) Special Financing District TOTAL: 521,064 53,104 1 11 11 1 11 524,1681 County of Hawaii PROJECT DATA /FINANCIAL IMPACT STATEMENT Fiscal Year 2009 to 2010 J YOSI- IIMO'IO Chnv & /'rr■nlag Office, EMILY 1 NAEOLE I rrr Char February 18, 2.010 J Yoshimoto, Chaff Hawaii County Council 25 Aupuni Street Hilo, I- lawai'i 96720 RE: Bill No. 214 : An Ordinance Amending Ordinance No. 09 -65, as Amended, Relating to Public Improvements and Financing Thereof for the Fiscal Year July 1, 2009 to June 30, 2010 Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of 1- lawai'i, this written request is submitted with my approval that the above - referenced matter he waived from the Finance Committee to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Finance Committee for placement on its future agenda. Dennis "Fresh" Omshi, Chair Finance Committee Approve ate/Waive to Council: ,I Yoshimoto, Chair HAWAII COUNTY COUNCIL COttntr r f Ileum'! H011'4117 Caunq' Budding 25 Au/urn A'uee! 1 1110, / 11111'(11 . 1 96720 Disapproved /Date /Refer to FC: J Yoshimoto, Chair llawai`1 County Council Hawaii County Council !lcnrar'r Counts' t+ (117 Equol Opprn771171tr Prur¢ler and Emplr it er GUY ENRIQUES BRENDA FORD KELLY GREENWELL PETE HOFFMANN DONALD IKEDA DENNIS "FRESH" ONISHI DOMINIC YAGONG