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Home My WebLink AboutRES 338 Draft 01 1996-1998 .. .:'.:' ..... ::.>.'-:""::.::;:\ ~ , . ' COUNTY OF HAW:AI'<;;'S\fATE OF HAWAII eo , RESOLUTION NO. 338 98 A RESOLUTION REQUESTING THE OFFICE OF THE LEGISLATIVE AUDITOR TO CONDUCT A SPECIAL STUDY OF THE HAWAII COUNTY POLICE DEPARTMENT'S GRANT 96-DB-13 WITH THE STATE ATTORNEY GENERAL AND GRANT 97-39 WITH THE DRUG ENFORCEMENT ADMINISTRATION OF THE U.S. DEPARTMENT OF JUSTICE. WHEREAS, on March 20, 24, 25 and April 23, 1997, the County Council through its 0 Finance Committee conducted its mandatory review of all programs of the County seeking funding for Fiscal Year 1997-98, pursuant to Section 3-16. Hawaii County Charter and Rule 24 of the Hawaii County Council; and WHEREAS, on June 2, 1997, the County Council adopted the Operating Budget for Fiscal Year 1997-98 with an effective date of July 1, 1997; thereby favorably authorizing the continuation of those programs included in the Operating Budget; and WHEREAS, effective July 2, 1997, the County Council approved Resolution Nos. 94-97 and 116-97, both of which authorized the County of Hawaii to enter into an agreement with the United States of America for a Statewide Marijuana Eradication Grant and a Domestic Cannabis Eradication/Suppression Program Grant (Grant 96-DB-13 and Grant 97-39, respectively); and . ' WHEREAS, Grant 96-DB-l3 involved the receipt of $ 108,294 from the State Department of the Attorney General, which served as a pass-through agency for the U.S. Department of Justice. The County, in accepting the federal funds, agreed to a match of $36,098. The Project Period, with an extension, was from April 1, 1997 to June 30, 1998 and WHEREAS, Grant 97-39 involved the receipt of $195,000 from the Drug Enforcement Administration of the United States Departnlent of Justice. No County funds were committed. The Project Period, was from January 1, 1997, to December 31, 1997; and WHEREAS, in compliance with the Single Audit Act Amendments of 1996 and OMB Circular A-l33, a Single Audit Repo'rtfor the Fiscal Year Ended June 30,1997, was conducted by the County Council's independent auditor. The Single Audit Report included Grant 96-DB-13 and Grant 97-39 in its 'Schedule of Expenditures of Federal Awards';'and . . .. WHEREAS, because of the testimony received by the Council at its meetings held on Resolution Nos. 94-97 and 116-97, the Council is desirous of conducting a special study surrounding. specific. issues relevant to the implementation of these federal grant programs; and WHEREAS, the Council adopted Resolution 131-97, which established a policy under which it would implement its own Rule 24 by setting forth the manner in which it would conduct the Council's Independent Audit, the Mandatory Program Review and any Expanded Research and Special Studies. The Resolution also sought to bring clarity to the utilization of its own staff and budget resources for work tasks it requested either individually or as a body. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that it finds a special study of Grant 96-DB-13 and 97-39 is warranted after considering the testimony received at its Committee and Council meetings. . BE IT FURTHER RESOLVED that the scope and objectives of the special study shall be as follows: .1. Examine the effectiveness of each grant program by determining the extent to which each grant program met its stated goals and objectives as defined in Grant 96-DB-13 and 97-39. 2. Examine the expenditures of each grant program to determine whether funds were spent in a manner consistent with the budgeted amounts stated in the grants and whether the expenditures further the stated goals and objectives of each grant and as authorized by the grantor. 3. Determine whether the County Police Department has complied with the obligations of each grant. 4. Examine whether internal controls exist and are being complied with regarding procedures used by the Police Department when confiscating and disposing of marl juana or confiscating cash evidence as it relates to the subject grants. 5.. Examine whether response and disposition procedures exist and are being followed by the Police Department when handling public complaints of aerial activities related to the subject grants. 6. Document the level of expenditures for each grant since 1994 and the level of performance reported in each grant in order for the Council to analyze possible grant trends. . . . BE IT FURTHER RESOLVED that it requests the Office of the Legislative Auditor to investigate the above-stat~ scope and objectives and provide a report to the Council. . ' .. . BE IT FURTHER RESOLVED that it requests full cooperation from the Police Department in providing any requested documents and responses for the special study. BE IT FINALLY RESOLVED that the Clerk of the County of Hawaii transmit copies of this resolution to the Legislative Auditor Constance R. Kiriu, Mayor Stephen K. Yamashiro, Police Chief Wayne Carvalho, State Attorney General Margery Bronster, and Mr. Sidney Hayakawa, Drug Enforcement Administration Special Agent in-Charge. Dated at Hilo, Hawaii, this 23m day of Decanber , 1998. I.NTRODUCED ~ / /. -=-. , //BrL! ~a~700/if '. /CO~CIL MEMBER, COUNTY OF HAWAII COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on Decanber 23, 1998 ATIEST: ~ COUNTY CLERK CHAIRMAN & PRESIDING OFFICER ROLL CALL VOTE AYES NOES ABS EX ARAKAKI X CHUNG X - -' - X ;ELARIOOOFF.. "JACOBg)N X 'mJ:THE'.?W}-'IODD X 'pIslccffib ., X SMITH X TYLER . X YAGONG X 7 2 0 0 Reference . C-I019/FC - 308 338 98 RESOLUTION NO.