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Home My WebLink AboutCOM 0764.000 2008-2010N ilham P Keno! .Ir March 22, 2010 County Finance -': Aupuni Street. Sufic (80Si 961 -8234 J Yoshimoto, Council Chair and Members of the Hawaii County Council Hawai'i County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget of Hawaii Department 2107 • I111o. Hawaii 96120 • 1 1'. SOS1 -8 Hawarl County is an Equal Opportunity Provider and Employer Nancy E. Crawford nuecru?' Deanna S Sako l hynur Nan 1. o• On c .� ) The Department of Environmental Management's Solid Waste Division received bids for the construction of permanent improvements at the Palma Recycling and Transfer Station on March 4, 2010. Although the bids received were extremely competitive, the bid amounts exceeded the funds that are available for the project. The bid was constructed such that two elements of the project could be deducted in the event that sufficient funds were not available. These elements included: (1) an additional chute intended to add additional refuse capacity to accommodate future growth of the community or to collect green waste or other commodities, and (2) a roof structure over the Recycling Center area, designed to provide rain protection to facility users as well as to divert storm water from recycling collection bins The roof structure would provide shelter for a recycling compactor machine, the H15 redemption area, as well as the recyclables collection bins Additionally, the roof is designed to collect rainwater for the facility's rainwater harvesting system. Approximately $700,000 is needed to include these two elements in the award of the project With the consent of Councilmember Emily Naeole- Beason and the recommendation of Planning Director Bobby Jean Leithead -Todd, the needed funding of $700,000 will be coming from the Geothermal Relocation and Community Benefits Fund Program The Geothermal Relocation and Community Benefits Fund Program was established for the relocation of owner - occupants residing near the Puna Geothermal Venture's plant and who want to be permanently relocated, and to fund expenditures for the benefit of Lower Puna; including but not limited to, road improvements, water infrastructure development, land acquisition, parks and recreational facility needs, civil defense and / mass transit improvements. Call Q33> Comr No. 7 (,,Lf Ref. To: Vi Catt ae tt t l Ref. Date MAR 23 7111(li J Yoshimoto, Council Chair and Members of the Hawai'i County Council Page 2 March 22, 2010 Enclosed is a bill for an ordinance to amend the Operating Budget and appropriate the Geothermal Relocation and Community Benefits Funds for the Pahoa Recycling and Transfer Station. These monies will be transferred into the Capital Projects Fund for this project which has already been appropriated in the Capital Budget. To help expedite this project and award the construction contract under the current bid, the Department of Environmental Management respectfully request that this bill be waived from the Finance Committee and heard at the April 7, 2010 Council meeting. If there are any questions, please do not hesitate to call the Department of Environmental Management Nancy E Crawfor Director of Finance Enc cc: Environmental Mgt Planning Form #. B -52 7/18/91 A. REQUEST. 095 3609 10 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT. Dept of Environmental Management DATE 3/22/10 STAFF CONTACT: Lono Tyson PHONE: 961 -8083 Request to amend Ordinance 09 -64, Operating Budget for Fiscal Year 2009 -2010, to increase the budget for the Geothermal Relocation and Community Benefits Fund as follows: Fund Balance from Previous Year $700,000 095 801.5801.54 Transfer to Capital Projects Fund — Geothermal $700,000 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED) Our Solid Waste Division received the bids for the construction of permanent improvements at the Pahoa Recycling and Transfer Station on March 4, 2010. Although the bids we received were extremely competitive, the bid amounts exceeded the funds that we have available for the project The bid was constructed such that two elements of the project could be deducted in the event that sufficient funds were not available These elements included (1) an additional chute intended to add additional refuse capacity to accommodate future growth of the community or to collect green waste or other commodities, and (2) a roof structure over the Recycling Center area, designed to provide rain protection to facility users as well as to divert storm water from recycling collection bins. The roof structure would provide shelter for a recycling compactor machine, the HI5 redemption area, as well as the recyclables collection bins. Additionally, the roof is designed to collect rainwater for the facility's rainwater harvesting system. Approximately $700,000 is needed to include these two elements in the award of the project. We respectfully request that this bill be waived from the Council's Finance Committee to help expedite this project and award the construction contract under the current bid SIGNED. SIGNED: Depar me r. Department Head C \Documents and Settings \schenry \Desktop\B -52 - Request for Council Action - Ord Pahoa TS Geothermal 032210 doc DATE: ;5 /2Z /201h DATE: I ) Chou A Pre.vJurg Officer EMILY 1 N',AEOLE r ke chat March 22. 2010 J Yoshimoto. Chair I-lawai•i County Council 25 Aupuni Street llilo,1- lawai•i 96720 RE: Bill No. 233 : An Ordinance to Amend Ordinance No. 09 -64, as Amended. The Operating Budget for the County of I lawai'i for the Fiscal Year Ending June 30. 2010 Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of 1- law•ai'i, this written request is submitted with my approval that the above - referenced mailer he waned from the Finance Committee to the full Council Ibr immediate action In reviewing this matter. timely approval is crucial It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However. in the event this request is denied. for whatever reason. 1 understand the matter shall he referred to the Finance Committee ibr placement on its future agenda. Sincerely. Dennis "Fresh Onishi. Chair Finance Committee Approved/Date/Waive to Council: Disapproved /Date /Refer to Ft: 1- IAWAI'I COUNTY COUNCIL Cuunn. rf Hauau llmrur C 'cum) litulJtug 25 .1:0 uun Street Ildu. Halm t 96 I Yoshimoto, Chair J YosIt uia Chair Hawaii County Council 1- lawai County Council !l,nrut i County is ml Equal O / !'rortdrr car,l6nip.uyo GUY ENRIQIJES BRENDA FORD KELLY GREENWELL. PETE HOFFMANN DONALD IKED A DENNIS"FRESII" ONISHI DOMINIC YAGONG