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Home My WebLink AboutCOM 0024.022 2008-2010 . 0• ' MS Nom._•. , William P. Kenoi Nancy E. Crawford yl Mayor SS,'" Director • •�.... • Deanna S. Sako .., �r 'oi'M Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo, Hawaii 96720 (808) 961 -8234 • Fax (808) 961 -8569 ry 0 C� On Z3 April 6, 2010 • - IT! r {C3 -q � J Yoshimoto, Chairman, s E' 1 and Members of the Hawai`i County Council • D County of Hawai`i� Hilo, Hawai`i 96720 Dear Chairman Yoshimoto and Members of the County Council: SUBJECT: Transfer of Funds March 16 through March 31, 2010 Attached is a Report of Transfers Authorized showing transfers made from March 16 through March 31, 2010. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely Kay Oshiro Controller Attachments Comm N,. a+. 2- _ Ref. To: F' Ref . p R ^ pp (2010_ Hawai 'i County is an equal opportunity provider and employer. 0 0 0 OW o 0 0 0 0 0 0000N 0 O O O Q) O )0 O CO E N N N r-- i r N ry I l i a a a a 7 W W W w W U LL F U O o C p o ' a a> > • E > j E u Z a o o °a a s uS 0 t U "9 C 0 N N _ a I- F a O a a N CO CO N 0 0 0 H O of N O O r r N N N N N N N U0 N N L0 1C) l0 10 • 0 O O 0 0 O c 2, V O O 0 't m E c0 O 0) N N N Q CO N N N 0 N CO 1 0 lia 'N. L .c 0 w w 0 CO o> O 0 U 0 n- o O w1 0 w p o o p _ . Sc N co E c Q O to 6 Q ¢ � C .O a) 2 t0 Ti a F- H H a i di O ' t O O M O O a) O C (0 fh t ' W N O U- L0 10 ID N 0 - LL N U) Y O O 0 w U U N 2 n n U N . p C T 0 N N N t0 7 LL C t s d 4 a> 0 ) 0 rac . 0 O 2 I 0 t w 0 0 O O O N m > r 00 Q O_ N N M M F Q co (0 (0 M w � t Q C co . Z N- CO 0) 0 '— Form u:A -102 • COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION /FINANCE • CONTACT: Nori Ishii PHONE: 961 -2273 DATE: 03 / 15 / 10 FISCAL PERIOD: July 1, 20 - 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.115 Administration - Misc Contract Services $ 2,350.00 010.201.5203.02.231 Administration - Public Safety Supplies 36,120.00 TOTAL: $ 38,470.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.20.454 Admin Equip - Computer Equipment $ 2,350.00 010.201.5203.20.480 Admin Equip - Misc Equipment 36,120.00 TOTAL: $ 38,470.00 EXPLANATION (Provide complete explanation): The Department budgeted under account number 5203.02.115 for costs related to certify the Department under CALEA. To obtain and maintain this certification status the department must constantly keep its policies and • procedures in compliance with CALEA. The department would like to purchase two computers to assist with this task. The department budgeted for expenses related to the Special Response Team (SRT) under account number 5203.02.231. SRT is a critcal unit that assists with situations such as hostage negotiations, barricade situations, search warrants and other special assignments. SRT would like to purchase equipment that will enhance their operations and increase public and officers safety. These equipment includes a Recon scout robot that will do a preliminary evaluation of the area before any personnel enters, long range scope to allow accurate site distance and crisis reponse phone to use in communications. SUBMITTED BY: •� � DATE: MAR .j 7 201/0 Department Head * *** ** * ** * * *. * * * * * * * * * * * * * * * * * * * ** ************************************************* ** * * * * * * * * * * * * *** * * * * * * * * * * * * ** ACTION: Recommend Ap.roval Recommend Deferral _ Recommend Denial k11° r, a% P't n l n ' r, ° / : - - iy DATE: 141 4 /r,` L� 1�) •irecto Fina ce / Approved \ Deferred _ Denied Signed: DATE: MAR /2 2 2010 a • Transfer No. 7 0 07340 • Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ted Schrey PHONE: 961 -8044 DATE: 3 / 18 (10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.02.104 Traffic Division Oce, Travel /Conferences $ 20,000.00 020.281.5281.32.104 Traffic Signals & St Lights, Travel/ 9,000.00 Conferences TOTAL: $ 29,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.480 Traffic Division Equip, Misc. Equipment $ 20,000.00 020.281.5281.06.454 Traffic Division Equip, Computer Eqpt & 9,000.00 Software TOTAL: $ 29,000.00 EXPLANATION (Provide complete explanation): Transfer surplus funds from Traffic's - Travel accounts (Admin & Signal /St Lights) to Traffic's- Misc. Equip & Computer Equip /Software accounts. Surplus funds due to expenditures lower than expected. This transfer is to cover approved B -202# 10 -154 to purchase Server (requirement to run RoadSoft GIS) and B- 202# 10 -153 to purchase 2 new ATSI PSMT -2600 Conflict Monitor Testers (current models obsolete). SUBMITTED BY: L VL DATE I I L (U Department Head ******.....<.,_ t«...**. 4***.* ....*...,... * * *...... ** * * * *., .< .... ** .** ............ .................** * * ** * * * * * * ** ACTION: L Recommend Approval _ Recommend Deferral Recommend Denial Signed: I its, L ►.sr; -i DATE: MAW . ' ! / i fl Director f Finance i /A. proved Deferred Denied Signed: w t DATE: MAR / 2 3 2010 k / Transfer No. 8 007365 aat Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ted Schrey PHONE: 808 - 961 -8044 DATE: 3 / 22 / 10 FISCAL PERIOD: July 1, 20 „09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.02.104 Traffic Division Oce, Travel /Conferences $ 2000.00 TOTAL: $ 2000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.454 Traffic Division Equip, Computer & $ 2000.00 Software TOTAL: $ 2000.00 EXPLANATION (Provide complete explanation): Transfer surplus funds from Traffic's - Travel account to Traffic's Equip, Computer & Software. Surplus funds due to budget reduction measures applied. This transfer is to cover additional expenses of software (approved B202 #I0 -136 to purchase software) imposed by vendor for the uploading of Sign inventory and Crash data. SUBMITTED BY: 2 'V a AA-1.. DATE: ‘'74- li( %frVt �� /r.. Department Head ACTION: Recommend Approval Recommend Deferral _ Recommend Denial Signed: DATE: l / C 3 Y Dir for of finance ' •+ A•proved _Deferred _Denied ,' I Signed: / — DATE: "/ I MQAQi Mayor Transfer No. 9 007402 II Form MA-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS. DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 96U2273 DATE: 03 / 18 / 10 FISCAL PERIOD: July 1, 20 : 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 155,408.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ • TOTAL: $ 155,408.00 EXPLANATION (Provide complete explanation): See attached. SUBMITTED BY: -irk,/ _A >♦a►. J DATE: MAR 19 1910 iepartment * * * * * * * * * * * * ** * * * * * * * * * * * * ∎ * * * * * * * * * * ** • *********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ACTION: Recommend Approval _ - ommend Deferral Recommend Denial Signed: , 0-BAn 4 DATE: RI 11: 0 /:'i /a 1 0 Director t Finance A \proved ��q Deferred _ Denied Signed: U \ 4_ DATE: MAR 1 ZQ%Q Mayor Transfer No. 10 0' ' 0 7459 I ' ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.339 Admin - Insurance $ 155,408.00 TOTAL $ 155,408.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.20.454 Admin Equip - Computer Equip $ 15,000.00 010.201.5203.20.480 Admin Equip - Misc Equip $ 57,908.00 010.201.5206.02.115 Hilo CID - Misc Contract Service $ 55,000.00 010.201.5214.02.109 Puna - Repairs to Equip $ 7,500.00 010.201.5215.06.115 Sobriety Testing $ 20,000.00 TOTAL $ 155,408.00 EXPLANATION: FROM: Funds are available due to lower than anticipated cost of subsidized motor vehicle insurance. The Department's new Pahoa Substation is almost complete. The anticipated occupancy date is July 2010. The construction of this building did not include the necessary equipment to properly service the public. The equipment needed for the substation are desks, chairs, utility tables, computer desks, file cabinets, lockers, computers, telephone system and nd radio consoles. Funds are needed under � to cover the: 1) unanticipated cost for forensic services for investigations; 2) unanticipated repair costs for the Keaau Police station gas system that is over 10 years old; and 3) the cost of laboratory services to check those suspected of being over the legal limit. •