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Home My WebLink AboutCOM 0776.000 2008-2010William P. Kenoi Manor April 7, 2010 J Yoshimoto, Council Chair and Members of the Hawai'i County Council Hawai'i County Council 25 Aupuni Street Hilo, Hawai'i 96720 Li tti1/4-CA Nancy E. Crawford Director of Finance Enc. cc: Environmental Mgt <B as> County Finance 25 Aupuni Street. Suite (808) 961-8234 of Hawaii Department 2103 • Hilo, Hawan 96720 • Fax (808) 961 -8569 Hawaii County is an Equal Opportunity Provider and Employer Nancy E. Crawford Director Deanna S. Sako Deputy Director 4 0 m r--. -J 3 ca ri cn 0 0 Re: Operating Budget In the current FY 2009 -10 budget, the Department of Environmental Management Solid Waste Division's budget includes a grant from the State of Hawaii Department of Health for the used oil collection program. The Department of Health is increasing this award for FY09 -10 by $8,333, bringing the total award up to $63,333, for the purpose of conducting education and outreach for the used oil collection program. Under the current fiscal year's budget, the projected revenue amounts for the Glass Recycling and Used Oil Collection /Disposal program grants are inadvertently switched. The operating budget needs to be amended for the revenue accounts for the Glass Recycling Program (from $55,000 to $59,390) and for the Used Oil Collection /Disposal Program (from $59,390 to $63,333). The expenditure appropriations are properly budgeted with the correct amounts. Enclosed is a bill for an ordinance amending the Operating Budget by appropriating additional revenue funds of $4,390 and $3,943 into the Glass Recycling Program account and the Used Oil Collection /Disposal Program account respectively, and increasing the Used Oil Collection /Disposal Program expenditure appropriation by the supplemental grant amount of $8,333. Since these grant funds must be expended by June 30, 2010, the Department of Environmental Management is requesting a waiver from the Finance Committee and to have this bill heard at the next Council Meeting scheduled for April 20, 2010. If there are any questions, please do not hesitate to call the Department of Environmental Management. Comm. No. Ref. To: Ref. Dote R 0 7 2010 Form #: B -52 7/18/91 DEPARTMENT: Environmental Management STAFF CONTACT: Linda Peters A. REQUEST: 085.3305.06 085.3305.10 085.601.5607.30.115 SIGNED: DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION To amend the FY09 -10 Operating Budget, Ordinance No. 09 -64, to increase the appropriated amounts for the Glass Recycling Program grant and the Used Motor Oil Collection Program grant as follows: State Grants - Glass Recycling Program $4,390 State Grants - Used Oil Collection /Disposal $3,943 Used Oil Collection /Disposal $8,333 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): In the FY 2009 -10 budget, the Solid Waste Division budget includes a grant from the State Department of Health for the used oil collection program. The Department of Health is increasing this award for FY09 -10 by $8,333 for the purpose of conducting education and outreach for the used oil collection program. This should bring the total award for FY09 -10 to $63,333. However, under the current fiscal year's budget, the projected REVENUE amounts for the Glass Recycling and Used Oil Collection /Disposal program grants are inadvertantly switched. This bill amends the revenue amounts for the Glass Recycling Program (from $55,000 to $59,390) and for the Used Oil Collection /Disposal Program (from $59,390 to $63,333). Since the expenditure appropriations are properly budgeted, this bill also increases the Used Oil Collection /Disposal expenditure account by the supplemental grant award amount of $8,333. We respectfully request that this bill be waived from the Council's Finance Committee as these grant funds must be expended by June 30, 2010. A T Depa ment ead DATE: 4/5/10 PHONE: 961 -8942 DATE: 4/5/10 Type of Grant Appropriation being requested: (New OR or an additional appropriation) ❑ New (for this fiscal year period). Is a draft agreement attached? ❑ Yes ❑ No 0 Additional appropriation (to an existing grant); Has the original grant notification been transmitted to Council? I Yes ❑ No (In process) Name of Grant Program: Used Oil Collection Program Grantor: Department of Health County Grantee Department or Agency: Department of Environmental Management County Grantee Contact Person: Linda Peters Amount of Grant: $63,333 Grant Period (Commencement & Completion): July 1, 2009 to June 30, 2010 Purpose of Grant: To promote used residential motor oil recycling during FY09 -10. County Match required ?: ❑ Yes ® No If yes, Matching Amount? In -kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: Permanent: n Temporary: ❑, Duration: Full -time: ❑ Part-time: ❑, Time Element: Qty: Contractual: ❑ Explain: Explanation: GRANT SUMMARY Supplement to B -52. Request for Council Action Phone Number: 961 -8942 Budgeted in account# : Additional Comments about Grant: Initially received $55,000 for a used motor oil program for the FY09 -10. An additional $8,333 was received specifically for outreach and education for this program. B -52 Grant Summary Form LINDA LINGLE GOVERNOR OF HAWAII County of Hawaii Department of Environmental Management 25 Aupuni Street, Room 202 Hilo, Hawaii 96720 Dear Contractor: Subject: ADM. SERV. OFFICE LOG NO. 06 -143 Modification Order No. 7 Enclosed is the Contract Modification Form to be signed by an authorized official of your organization under Item B. Please return the signed agreement as soon as possible to the State Department of Health, Administrative Services Office, at the above address. A copy of the agreement will be sent to you after it has been fully executed. Should you have any questions on the execution of the modification form, please contact our contract processing unit, phone no. 586 -4558, (fax no. 586 - 4649). Sincerely, 6v' VANESSA LAU Fiscal Officer Administrative Services Office c: EMD -CWB STATE OF HAWAII DEPARTMENT OF HEALTH PO Box 3378 HONOLULU, HAWAII 96801 -3378 MAR 31. 2010 CHIYOME L FUHINO, M.D. DIRECTOR OF HEALTH In reply. please refer to Flle Date February 17, 2010 ADM. SERV. OFFICE LOG NO. 06 -143 Contractor /Provider County of Hawaii Contract Title Used Oil Collection Program ASO-MOD FORM (rev. 4 /30/04) CONTRACT MODIFICATION FORM FY10 STATE OF HAWAII DEPARTMENT OF HEALTH A. MODIFICATIONS The following modifications are to be performed in accordance with all contract stipulations (specifications, delivery point, rate of delivery, period of performance, price, quantity, or other provisions by mutual action of the parties to the contract). Effective April 1, 2010, the parties mutually agree increase the total amount of compensation by $8,333.00, and use this increase solely for the purpose of conducting public education and outreach for the used oil collection program. Training appropriate personnel, attending conferences, and other related items shall be deemed eligible expenses. All goods and services relating to this activity are to be completed no later than June 30, 2010. The CONTRACTOR shall submit payment invoices no later than September 30, 2010. All other terms and conditions of this Contract shall remain the same. Source of Funds: FY06 FY07 FY08 FY09 S 342 H 000323 00 371 $63,333.00 $67,500.00 $63,333.00 $55,000.00 $63,333.00 MODIFICATION ORDER NO. 7 B. CONTRACTOR/PROVIDER's QUOTATION The modifications described in A, above, will be performed at a contract price ® increase ❑ decrease of $ 8,333.00. The Contractor /Provider will not undertake to perform the changes in A, above, until this modification order has been approved and issued. C. STATEMENT OF CONTRACT FUNDS Original Contract Price Previous Adjusted Contract Price Amount of this Change: Plus Z Minus ❑ New Adjusted Contract Price D. VALIDATION OF CONTRACT MODIFICATION Contractor /Provider's Signature $ 55,000.00 $ 304,166.00 $ 8,333.00 $ 312,499.00 Director of Health Date J YOSHIMOTO Chair & Presiding Officer EMILY I. NAEOLE ice Char April 7, 2010 J Yoshimoto, Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Bill No. 235 : An Ordinance to Amend Ordinance No. 09 -64, as Amended, the Operating Budget for the County of Hawaii for the Fiscal Year Ending June 30, 2010. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above - referenced matter be waived from the Finance Committee to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Finance Committee for placement on its future agenda. Dennis "Fresh" Onishi, Chair Finance Committee Approve4(D.3te /Waive to Council: Yoshimoto, Chair HAWAI`I COUNTY COUNCIL County of Hawaii Hawat'1 County Building 25 Aupuni Street Hilo, Hawai'i 96720 Disapproved /Date /Refer to FC: J Yoshimoto, Chair I- Iawai`i County Council Hawaii County Council Hawaii Counts' is an Equal Opportunity Provider and Employer GUY ENRIQUES BRENDA FORD KELLY GREENWELL PETE HOFFMANN DONALD IKEDA DENNIS "FRESH" ONISHI DOMINIC YAGONG