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Home My WebLink AboutCOM 0667.008 1998-2000 ✓ Al(z 5' c ra.cd /re4A -e ✓r∎n aaf F Dri rc- a :, - 1" Cern oto&l. o b$ [1gG2')004, Pt t- •Sothf, srrA-e,.e- oc Stephen K. Yamashiro Harry A. Takahashi Mayan �� ' •.s-,.,n., •'rector • DEPARTMENT OF ,FINANCE ``'' of " JAN f 2000 p RECD: County of 3athatl ROUTETO:._ CO?) ?) DEPARTMENT OF FINANCE ACTION 6Y: 25 Aupuni Street, Roam 118 • Hilo, Hawaii 96720 -4252 Fk-E: (808) 961 -8234 • Fax(808)961 -8248 HAWAII COUNTY NONPROFIT GRANTS (FY 2001 -01) HUMAN SERVICES NONPROFIT GRANTS REVIEW COMMITTEE (HSNPGRC) FISCAL YEAR ENDING:June 30, 2001 DATE OF APPLICATION: 12/15/99 GRANT APPLICATION FOR: West Hawaii Substance Abuse Treatment Program (Program Title) • Legal Name of Organization: Big Island Substance Abuse Council Mailing Address: 1420 Kilauea Avenue Hilo, Hawaii 96720 Facility/Site Address: Same Director /Site Manager: Gloria J. Egle -Oaks Phone: (808) 935 -4927 Organization President: Patricia Engelhard Phone: (808) 935 -4977 Contact Person (Grant Writer) Gloria J. Egle -Oaks Phone: (808) 935 -4927 Amount of request for County funds: $ 65,000.00 Total annual budget of organization: $ Has the applicant applied for any other funds from the County of Hawaii this fiscal year? 0 Yes Source /Department: 0 No Agency /Program(s): Social Services • 0 Youth Programs (5. Elderly Programs Check Category (ies) (.5 Culture and Arts (5 Education 0 Other Substance Abuse Treatment Briefly, define the program for which funding is being requested: Substance Abuse Treatment for adults, adolescents, children and families, transportation and upgrade telephone system. Comm. No. 66q. 0 0 8 File No., ADM Ref. To:, 1 FEB 2 3 2000 Ref. Date (omen No. 667.00e # f c4 v N Stephen K. Yamashiro Harry A. Takahashi ` '': Ste P - .Vl; \ •� Y Ma ar i e i il' 11 /I. Director • • • ` a S. K. Schulte �� T f OF M _ , Deputy P Y (ountp of 3atnaii DEPARTMENT OF FINANCE 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 -4252 (808) 961 -8234 • Fax (808) 961 -8248 • HAWAII COUNTY NONPROFIT GRANTS (FY 2000 -01) FINANCIAL QUESTIONNAIRE . Please include as an attachment an explanation for all "NO" answers to questions #1 thru 11 below: • Yes No rJ (.5 1. Has the agency operated continuously for the past three (3) years? ' 0 C5 2. Has the agency operated with a positive cash flow for the past (3) years? (25 0 3. Does your Board of Directors approve a detailed cash flow budget before the beginning of each fiscal year? Q7 4. Do your Board meeting minutes show that quarterly financial statements are approved? ( 5. Is your equity balance at least 20% of your Total Liability balance? t6 0 6. Is your Total Current Asset balance larger than your Total Current Liability balance? i 7. Are bank reconciliations and accounting performed by someone other than the check signatory? ( J 0 8. Are you fully insured for the agency's vehicle(s) and building(s)? 6 cS 9. Is your Workers' Compensation at least 2% of payroll? 0 0 10. Are you current (not delinquent) on all payroll and payroll tax payments? ( 1 1. Is the agency free of any pending litigation, liens or judgments? 05 ( 12. Within the past 12 months, has the agency applied for vendor or bank credit and was • denied credit? If yes, please explain. As the grant applicant, 1 certify that the agency has satisfactorily responded to each of the above questions and explained as needed / hereby certify that this information is True and correct to the best of my knowledge. Agency: n/fsr - / Phone: 9is _ - Prepared by: 7 /Aen -.-r -r / pr.Pcq vie _t.. !� L - / / e 3 / - Print NameITitle , eti ,AI Date Certified by: 6/0/1/1t T. ectE - 04 - S / ea) ,- l s 0 Print Name of Executive Director Signat • Date • • • • QUALIFYING STANDARDS FOR APPLICANTS An applicant must meet all of the following standards: • • Be chartered or otherwise authorized to do business in the State for charitable purposes and exempted from the Federal income tax by the Internal revenue Service. • Have a governing board whose members serve without compensation and have no conflict of interest between their regular occupations and the services provided. • Have bylaws or policies which describe the manner in which business is conducted, including management, audit, fiscal policies and procedures, policies on nepotism, and policies on management of potential conflict of interest. • Have at least one year's experience with the service or activity for which the appropriation is sought or can otherwise demonstrate to the satisfaction of the County sufficient expertise to successfully carry out the service or activity. • tO Be licensed and accredited in accordance with applicable requirements of Federal, State and County laws. II. GRANT CONDITIONS The applicant agrees to comply with the following terms & conditions prior to receiving a grant award. A. Comply with applicable Federal and State laws prohibiting discrimination against any person on the basis of race, color, national origin, religion, creed, sex, age, or handicap. B. Agree not to use any public funds for purposes of entertainment or perquisites. C. Comply with such other requirements as the Director of Finance may prescribe to ensure adherence by the nonprofit organization with Federal, State, and County laws, and established standards for fiscal and program management. D. Allow the Director of Finance, the committees of the council and their staffs, and the Legislative Auditor access to records, reports, files, and other related documents in order that the program, management, and fiscal practices of the nonprofit organization may be monitored and evaluated to assure the proper and effective expenditure of public funds. III. RECORDS AND REPORTS A. The applicant shall follow generally accepted accounting procedures and practices and shall maintain books, records, documents, and other evidence, which sufficiently and properly account for the expenditure of County funds. The books, records and documents shall be subject at all reasonable times to inspection, reviews, or audits by the County expending agency, the Director of Finance, and the Legislative Auditor, or by their representatives. B. The County expending agency, Director of Finance, or County Council may request periodic written reports on the use of County funds. C. The nonprofit organization shall submit a final written report to the Legislative Auditor within sixty (60) days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant and a listing of other funding sources and amounts obtained during the award period. 2 • • • • IV. QUARTERLY ALLOCATION Under no circumstances shall grant funds be disbursed in a lump sum payment. Grant funds will be • disbursed to Grantees only through a quarterly allocation process. The disbursement of grant funds can be formulated on an equal quarterly apportionment basis. V. GRIEVANCE PROCEDURE The applicant will adopt and maintain a grievance procedure to assure proper accounting for any concerns and complaints about its programs or services that may arise from its members, employees, clients or from other members of the public. VI. DISCLOSURE OF INFORMATION All information, data, or any other material provided to the County by virtue of this application shall be subject to the Uniform Information Practices Act (UIPA), ch. 92F, Hawaii Revised. Statutes. All such material is deemed government record and shall be open to the public and may be provided to other public and/or private funding sources. - • VII. CONTINUED ELIGIBILITY Any applicant or recipient who withholds or omits any material facts or deliberately misrepresents such facts to the County of Hawaii shall: 1) Immediately be disqualified from consideration for Nonprofit Grant funding; OR 2) be in violation of the terms of the Grant Agreement of County funds in which case a grant agreement can be terminated by the County and the recipient or provider may be liable to reimburse all or a portion of any funds received therein. VIII. ACKNOWLEDGMENT Big Island Substance Abuse Council (Legal Name of Organization) hereby agrees to administer the West Hawaii Substance Abuse Treatment Program (Program Title) . in accordance with the regulations, policies and procedures prescribed by the Hawaii County Finance Department. Distribution of grant funds is limited to grantees, which are in compliance with County regulations, policies and procedures. The County reserves the right to withhold grant distributions at any time the grantee is not in compliance. It is the policy of the County of Hawaii and for those who do business with the County to provide equal employment opportunities to all persons regardless of race, physical disabilities, color, religion, sex, age, or national origin as mandated by the .Federal Civil Rights Acts, as amended, and any other federal or state laws relating to equal employment opportunities. IX. AMENDMENTS TO THE APPLICATION/EVALUATION The applicant assures that it will submit to the HSNPGRC for prior review and approval, a written request and justification for any changes, additions, or deletions to any portion(s) of the grant application or a duly executed Grant Agreement of County Funds. The applicant will cooperate and assist in any effort • undertaken by the HSNPGRC to evaluate, inspect or otherwise monitor the effectiveness, feasibility, and/or cost efficiency of any and all practices, policies and procedures or activities pursuant to this application or any grant designation or allocation received as a result of this application. 3 • • • X. AUTHORITY AND CAPACITY OF APPLICANT The applicant certifies that it has the authority and capacity to develop and submit this application, and to • fully administer the program(s) pursuant to this application. UNSIGNED PROPOSALS WILL NOT BE ACCEPTED! edi E��l/uv/cY / /s tgnatur-, e f Pr esidendChai erson • Da e Sig • re of Execut - 'irectordanager Date • 4 • OROGRAM/SERVICE DESCRIPTION • A. OVERVIEW: • 1. Describe the program for which funding is being requested. The Big Island Substance Abuse Council (BISAC), a CARF Accredited, Hawaii Island United Way agency was first incorporated as a non -profit 501(c)3 Hawaii • Corporation in 1964 and has been providing substance abuse treatment services for over thirty -five (35) years. Funds in the amount of sixty-five thousand dollars ($65,000) are being requested from the County of Hawaii to procure services to combat substance use, abuse and dependency problems in West Hawaii. If awarded, the funds will be utilized in West Hawaii to: 1) purchase a passenger van to transport participants to and from treatment; 2) purchase a new communication telephone system for the Kona outpatient facility; and 3) provide substance abuse treatment services for adults, adolescents and "at risk" infants and toddlers from the West Hawaii community. Transportation is a significant and essential component of BISAC's continuum of services as many Big Island residents face transportation obstacles in obtaining treatment. As a rural community, BISAC has alleviated this geographic disadvantage considerably in East Hawaii by purchasing a van from the County of Hawaii funding in a previous year. However, the need for transportation in BISAC's West Hawaii program has exceeded our capabilities and the purchase of a new van is required to accommodate West Hawaii participants and address this barrier to treatment BISAC's current telephone system in our West Hawaii Kona office has been utilized for many years and is showing signs of ineffectiveness. As the West Hawaii program expands, so does the need for updated and efficient communication. Participants must have the ability to reach BISAC staff via telephone without excessive hindrances. In addition, the • telephone system must coexist and conform to the network communication system within the agency. BISAC is proposing to replace the existing telephone system with a system standardized to our corporate office in Hilo. This will allow for effective and efficient telephone communication for our staff and participants as well as all of the funding and community referral sources. BISAC's West Hawaii substance abuse treatment services include Day Treatment, Intensive Outpatient, Outpatient, School - Based treatment programs, transportation, case management, education, referral, family therapy, outreach, screening, comprehensive crisis intervention and aftercare services for adults, adolescents, pregnant/postpartum women (adults and teens) and children. BISAC also offers Therapeutic Living Programs (Ka Wahi Ola Hou) for men and women, a Therapeutic Living Program (Hale Ho'opulapula 0 Na Wahine) for incarcerated women and has recently established the island's first Moms and Babies Therapeutic Living Program (Hale O'hana Mana) where women reside with their children. The children in Hale O'hana Mana participate in the Children's Milieu Program while their mothers are in outpatient substance abuse treatment. Though located in Hilo, many of the residents of BISAC's Therapeutic Living Programs are from West Hawaii. 2. What unique or significant services will be provided? As the direct result of both State and Federal budget cuts, BISAC continues to be the sole viable substance abuse provider that provides the full continuum of substance abuse . treatment services for residents of the entire County of Hawaii. BISAC's West Hawaii program offers an array of treatment service that is uniquely tailored to West Hawaii's cultural and community needs. BISAC is the only substance abuse treatment facility on the Big Island that provides a Moms and Babies Therapeutic • Living Program, School -Based treatment Programs, Children's Milieu Programs, gender specific treatment activities and transportation. In 1999, BISAC established a new Moms and Babies Therapeutic Living Program (Hale O'hana Mana) which addresses the needs of women and their infants and toddlers identified as "at risk ". Hale O'hana Mana provides mothers a safe, sober living environment to reside with their children while attending substance abuse treatment services. BISAC's West Hawaii Children's Milieu Program services range from evaluation, treatment, referral, men and women's parenting, health/development and FAS/ FAE assessment and childcare in a therapeutic nursery for "at risk" infants and toddlers whose mother, father or family member is in primary substance treatment. BISAC provides the only gender specific substance abuse treatment program available in the County of Hawaii. The program separates males and females into designated groups for therapeutic issues that are unique to their gender. Female groups focus on such issues as substance abuse, sexual abuse, domestic violence, personal empowerment, relapse prevention, and anger management. Male groups focus on substance abuse, anger management, breaking the cycle of abusive behavior, alternative coping skills, relapse prevention skills, domestic violence and perpetrator groups. • • Page 1 of 10 • WEST AWAII OUTPATIENT PROGRAM Grant Proposal m . BISAC has been committed to r�ingall barriers that ay prevent participant forts to achieve the goal of long -term • • sobriety. Historically, transportation has been the largest bahier for the individuals receiving substance abuse treatment. The transportation component was implemented in January 1997 and has grown to exceed our capability to provide the • service to every participant in West Hawaii. Limited transportation, is provided to and from treatment services for participants of eight (8) BISAC facilities in Kona, Ka'u and Hilo. • • • 3. What specific outcomes are to be achieved? Outcome 1: Provide transportation for those families lacking the means to attend substance abuse treatment. This can be accomplished with the acquisition of a 10- passenger van. . Outcome 2: To provide substance abuse assessments and treatment recommendations within 48 -hours by updating the telephone system to handle additional incoming and outgoing requests and referrals. Milestone: Telephone system will be upgraded as soon as additional funding is made available. Outcome 3: 100% of children under the age of 5 will be referred for immunizations. Outcome 4: 93% of all adult and adolescent participants will be enrolled in school, involved in vocational training or providing volunteer services at 6 months post treatment benchmark. Outcome 5: 93% of participants with criminal records will have no new arrests at 3 and 6 months post treatment. Outcome 6: Children's Milieu Program will positively impact 100% of infants and toddlers of parents participating in primary treatment. Outcome 7: 68% of all pregnant women admitted to BISAC will give birth to a drug and alcohol free infant with a correlating decrease in the number of Fetal Alcohol Effect (FAE) and Fetal Alcohol Syndrome (FAS). Outcome 8: 100% of individuals requesting treatment services will have access to the Children's Milieu Program. . Outcome 9: 90% of participants completing treatment will obtain secure, stable living environments. • Outcome 10: 84% of all participants completing treatment will reduce the frequency of alcohol/ drug use. Outcome 1 I: 61% of all participants completing treatment will maintain abstinence at 3 and 6 month post treatment. 4. How will the proposed program empower participants /clients to become self - sufficient and facilitate positive social change? The agency is dedicated to assisting participants who have completed treatment to retum to society as responsible and valuable members of the community. - An entire section of BISAC's curriculum is geared toward assisting participants return to the workforce and/or school. Participants who are not engaged in helping themselves or focusing on positive social changes are disqualified by the utilization of BISAC's comprehensive Biopsychosocial assessment tools. Due to the influx of participants seeking substance abuse treatment and limited resources available for persons with the disease of addiction, BISAC focuses its efforts on individuals and families who are motivated toward recovery and self - sufficiency. Parents are encouraged to enroll their infants and toddlers (0 -5 years) in the West Hawaii's Children's Milieu Program to allow them to access services. Women in West Hawaii with at risk children are encourage to enter BISAC's Moms and Babies Therapeutic Living Program. Available transportation, efficient telecommunications and a full continuum of substance abuse treatment services provided by BISAC assist participants in developing a self - sufficient attitude toward their lives and offer a social atmosphere of a . successful, sober and worthwhile lifestyle. B. PROBLEM /NEED: - 1. What is the problem/need the proposed program is designed to meet? BISAC is proud to have contributed to the reduction and recidivism of drug addiction and alcoholism over the past fiscal year. Despite our best efforts, the demand for such services and incidence of first-time users continues to rise. A study conducted by the State of Hawaii Department of Health Alcohol and Drug Abuse Division (1998) plots an increase for the need of treatment of adults with nine thousand ninety-eight (9,098) individuals needing substance abuse treatment services. Comparison and contrast to Honolulu, places the Big Island at sixty-six percent (66 %) increase over the largest population study in the Hawaii Island chain. Treatment needs of the identified sample (approximately 6,294 individuals) specified the need for alcoholism and alcohol abuse treatment and by contrast one thousand two hundred six (1,206) participants reported need for drug treatment. The entire study focused on a population size of ninety-eight thousand thirty -six (98,036) adults (as reported by the Department of Census), sampling five thousand eight hundred (5,800) Big Island residents. BISAC's own 1998 /1999 internal studies suggest that East Hawaii (Hilo) has disproportionate amounts of alcoholic consumers as opposed to drug addicts. Further investigation leads us to believe the disproportionate number of people needing treatment in Hilo is related to the culture of addiction and geographic make -up of the population. Hilo residents living in an industrialized setting have long enculterated work ethics with using habits. Alcohol has been a part of the working community, in so much as laborers tend to drink together at lunch times and after a hard day's work. Residents find its availability and easy accessibility conducive to time constraints place on them in an industrial community. The fact that alcohol is a legal and acceptable drug also poses no challenges to this subgroup's spiritual beliefs. Page 2 of 10 WEST H '4,II OUTPATIENT PROGRAM a Grant Proposal A 1998 joint study conducted by the 3lSCe Alcohol and Drug Abuse Division and fun ySAMSHA reported that among . adolescents tobacco and marijuana remain as gate -way drugs for this targetgroup. The report and findings are staggering for the Big Island, with Hawaii County leading the state with nearly a fourteenpercent(13.9 %) increase of adolescents using substances. From 1993 to 1996, more than a ten percent (10 %) increase in monthly prevalence reports of alcohol use occurred with all grade levels. The monthly prevalence use of alcohol reported in 1996 was five (5) times higher for sixth • graders (increasing from 2.5% to 14.4 %) and among eighth-graders the numbers have doubled (15.2% to 30.2 %). While generally, adolescents tend to use gate -way drugs which typically lead to illicit drug use later on, Hawaii reports a lower than the national average for the use of cigarettes and higher than the national average for both alcohol and illicit drug use. This, at a first read, may seem insignificant however, we can only speculate that adolescents may be using more stronger and more illicit substances as opposed to tobacco and other gate -way drugs for its effects rather than simply peer pressure. Having speculated this, the finding takes on more of an alarming meaning. BISAC has just begun operations to provide school -based services in Fiscal Year 1999/2000 and plans to study this target group more closely to not only contribute to the body of knowledge available, but to provide treatmen•services that are specific to adolescent needs. The average length of stay in a substance abuse treatment program for an individual is twenty-four (24) sessions of outpatient care under the Hawaii Quest programs. Twenty-four (24) sessions is hardly enough time to assist a person in getting their life together let alone addressing their addiction. While we know that relapse is often a part of the recovery . process, the Quest program benefit does not appear to be adequate to properly address the myriad of issues Big Island residents face today. - Illicit drug use also remains highly correlated to educational status. Among adults age twenty-six to thirty-four (26 -34) in 1998, those who had not completed high school had the highest rate of current use (9:8 %), while college graduates had the • least rate (4.8 %). Employment status is also related to past -month illicit drug use.. An estimated eighteen percent (18.2 %) of unemployed adults were past -month users in 1998, compared with only six and one half percent (6.5 %) of full -time employed adults. Alcohol and other drug use significantly contribute to Hawaii's annual highway-death toll. Traffic accidents are the leading cause of death for individuals between six and thirty-three (6 -33) -years of age. Fifty-six percent (56 %) of those fatalities involve alcohol and/or other drugs. Big Island police arrested a record one thousand ninety (1,090) drunk drivers in 1999. This number was an increase from nine hundred twenty-two (922) in 1998. - - -In addition, the Drug Enforcement Agency reported an increase in individuals arrested on the Big Island in 1998 for manufacturing, selling and/or possessing marijuana. The use of methamphetamine "ice" on the Big Island has tripled. The amount of "ice" confiscated by the Hawaii Police Department in 1998 increased ninety-four percent (94 %) from 1996. The majority of "ice" abusers have turned to crime to support an average three hundred dollar ($300) per day habit. It has been reported that there would be a seventy-five percent (75 %) decrease in crime if "ice" use was eliminated. Therefore, we need to fund treatment because we cannot afford not to - it is too costly to just keep arresting and incarcerating offenders. "Treatment needs to be part of the • solution." Substance abuse treatment facilities such as BISAC find themselves struggling with the judiciaries failure to • mandate appropriate funding to adequately treat the Big Island's substance abuse problems. The judiciary continues to mandate long sentences for abusers yet there is no money for services or jail space. Again, as a direct result of both State and Federal budget cuts over the past biennium, many of the substance abuse treatment programs statewide have been forced to close or are closing. BISAC was asked to take over the school based treatment services for adolescents on the Big Island. . The rate of substance abuse in Hawaii has increased to the point where we rank third in the nation per capita. Failure to adequately address these issues has created a cascading effect leaving Hawaii's Ohana with a tapestry of intricate substance abuse problems, which now are more acute and complex than ever before. BISAC is moving into 2000 with a myriad of complicated and diverse substance abuse issues. Most of the individuals seeking services have concurrent disorders with substance abuse as the core (primary) issue underlying many social challenges. 2. Who is the target population and what are the specific needs? BISAC West Hawaii program serves adults and adolescents (giving special emphasis to pregnant wonien and HIV users) with chemical dependency issues and infants and toddlers who are at risk ". Although substance abuse problems are the agency's main focus, BISAC also serves individuals whom have concurrent disorders: the dually diagnosed. 3. What is the geographical area(s) to be served and hours of operation? BISAC focuses many of its outreach efforts on disenfranchised communities where substance- abuse is rampant. The geographic area to be is West Hawaii which extends from Kohala, Waimea, Kailua -Kona, and South Point to Ka'u. - - - Page 3 of 10 4 ., . 0. WES WAII OUTPATIENT PROGRAM Grant Proposal BISAC's West Hawaii operation onsist of three (3) outpatient substance abus eatment facilities. One (1) facility is located in Kailua -Kona, one (1) in Waimea and one (1) in Ka'u. In addition, BISAC has two (2) West Hawaii School - Based Programs located at Konawaena High School and Ka'u High School. These facilities provide substance abuse treatment services to West Hawaii and are in desperate need of a new van to provide transportation to and from treatment. • The hours of operation are: 8:OOam to 8:OOpm, Monday through Friday - Kona office 8:OOam to 8:OOpm, Tuesday through Saturday - Waimea office 9:OOam to 9:OOpm, Monday through Friday - Ka'u office C. COLLABORATION /COORDINATION: 1. What specific measures will be taken to collaborate /coordinate with other community resources to achieve maximum program efficiency and cost effectiveness? Last year, BISAC collaborated/coordinated with sixty-eight (68) • other providers. In 1999/2000, BISAC has increased its network base by collaborating /coordinating with seventy-seven (77) other service providers and schools throughout the State of Hawaii via Memoranda of Agreement and Contracts (Attachment 1: Memoranda of Agreement and Contract List). The agencies having agreements with BISAC are considered part of our provider network and are part of BISAC's coordinated treatment team's efforts. This enables BISAC to offer a complete spectrum of the continuum of care without any duplication. The Memoranda of Agreement and Contracts represent acute levels of care such as medical detox, acute psychiatric care, social detox, 23 -hour hold stays, Methadone maintenance, methadone detox and residential care. In addition, BISAC • works closely with Emergency Rooms, hospitals and police departments island wide as part of the collaborated effort to diminish medical and social costs of chronic addiction. BISAC utilizes managed care companies by accessing information about mental health & substance abuse conditions, past treatment history, physical data and prescription medication data. This is especially helpful when a participant has a prescription pill addiction and is drug seeking. In 1999, BISAC's Volunteer Program expanded again to exceed our expectations. The increase in volunteers reflects the continued and ongoing commitment and involvement by community members and other community organizations in addressing and treating substance abuse on the Big Island. BISAC has seventy-five (75) volunteers participating in program activities at the Hilo, Kona, Waimea and Ka'u facility activities who help with a variety of tasks from maintenance to clerical responsibilities. Without their support, the consumer and agency would surely suffer. Not only do the volunteers provide innovative and creative ideas, they also contribute to the financial success of the agency as their services would have needed to be procured at a phenomenal cost to the agency. The compassion and commitment of our volunteers for those struggling with recovery in substance abuse and/or mental health issues have significantly added to the Ohana of BISAC. Numerous consumers who have graduated from BISAC programs are eager to show their gratitude for their sobriety and contribute their time towards volunteering and "giving back" to the community as alumni. The Volunteer Program at BISAC is a vital component in helping all of us become closer to our goals and mission. The agency's expansion of services has lead to a strong presence within the community and, as such, has inspired a wave of new volunteer interest and commitment to helping the indigent substance abuse consumers. This year alone, eight (8) Alu Like volunteers have been providing services to BISAC in Hilo, Kona and Ka'u and have gained the necessary skills to seek more formal employment in our local communities. 2. How will these measures reduce or eliminate any existing duplication of services to your designated target group? Due to the lack of services and funding for the chemically dependent population on the Big Island and the massive demand for services, the opportunity for duplication of services continues to be very minimal. Even with unique services such as the Moms and Babies Therapeutic Living Program, men's and women's Therapeutic Living Programs, Children's Milieu Program and adult Intensive Outpatient treatment programs there is still insufficient bed space to adequately serve the growing population on the Big Island. D. GOALS AND OBJECTIVES: 1. What are the major goals /benchmarks of the proposed program? Goal/Benchmark #1: BISAC's goal is to decrease the debilitating consequences of alcohol addiction and other drug use and abuse among adults, adolescents and children of West Hawaii by providing individualized substance abuse treatment and therapeutic services. Our benchmark will measure and reflect sixty percent (60 %) of participants who successfully complete treatment will demonstrate a life style of recovery as evidenced by "clean" Urinalysis testing at three (3) and six (6) months after completion of treatment. This will act as a quality indicator that would drive program change and direction of treatment services. Page 4 of 10 Goal/Benchmark #2: WEST H I OUTPATIENT PROGRAM 4. Grant Proposal - BISAC's goal is to affect significant change in functioning levels for substance abusing adults and adolescents in regards to job readiness. Thus, by providing vocational counseling and improving educational status, the participant will experience an improved quality of life in their function capacity, coping skills and family life style, which will include a successful reintegration into the community of West Hawaii. Our benchmark is aggressively set at sixty-three percent (63 %) of all • BISAC participants who successfully complete treatment will achieve one (1) or more of the following goals to diminish their access to public entitlements: obtain employment; enroll in school or vocational training; or participate in volunteer service. This benchmark will drive quality changes within BISAC's pre - vocational, educational and career curriculum to . better foster market change and employment opportunities in all of West Hawaii. • 2. What specific objectives /action steps are planned for each goal? Objective #1: a. Community Education presentations with agencies /organizations with identified needs. (min. of 30 per year) b. Staff Training conducted monthly for outside participants on and off the island. c. Quality Assurance program assuring that improvements are made based on identified needs. d. Clinical Supervision to all staff for a minimum of 1 hour weekly to maintain high professional standards. e. Consumer Satisfaction Surveys conducted quarterly with input computed/circulated within agency to improve services. f. Comprehensive evaluation of participants to enable our network providers to address identified needs. g. Collaboration with schools to ensure each participant entering treatment access to services. h. Collaboration with Workforce Development Division & First-to-Work program to increase vocational involvement. i. Participants will receive general education on effects of drugs /alcohol in the emotional, physical, spiritual & psychological components of human development. j. Participants will be treated as part of a family unit and ancillary services will be provided to the family to enhance • effects for the individual participant. Objective #2: a. Will present relapse prevention plan within first 3 weeks. b. Will be triaged in their appropriate level of treatment within 24 hours of treatment admission. c. Participants will complete the relapse prevention plan within the social milieu on a daily basis. d. Participants will self disclose and internalize coping strategies at 2 weeks in group. e. Participants will provide written verification for 12 -step support groups at 3 weeks. f Participants will attend appropriate cultural or community events that support their recovery efforts. g. 3- and 6 -month follow -up surveys will indicate clinically discharged participant requires no new treatment episodes. h. Participants will attend Aftercare at 3 and 6 months post treatment ensuring recovery efforts. i. Participants will avoid previously established detrimental relationships within the first 6 weeks of treatment. Participants will be able to identify and avoid high -risk situations within 8 weeks of admission. j. Participants will get a supportive sponsor within 3 weeks of admission. k. Participants will attend family therapy at 2 times per month. I. Participants will be provided with information in all available parenting programs within the community. m. Nursery childcare will be provided as needed, to increase job readiness. 3. What is the timeline (start and end dates) for each action step? (Attachment 2: Timelines - Program- Centered and Client - Centered) 4. What significant client- centered outcome(s) will the program achieve? I. Participants will abstain/reduce involvement with alcohol and drugs based on their triage level of care and the complexity of their current disorders (i.e. Dual Diagnosis - Harm reduction). 2. Participants will develop, integrate and intemalize the skills /strategies for coping with relapse triggers and high -risk situation. 3. Participants will participate in a 12 -step recovery program or an appropriate alternative. 4. Participants will not require any new substance abuse treatment episodes post clinical discharge. 5. Participants will engage in or develop a plan for vocation/educational /job readiness improvement. 6. Participants will develop social/living habits that promote recovery. 7. Participants will develop appropriate refusal skills. • 8. Participants will develop healthy peer relationships with family, self and others (as appropriate). • 9. Participants will have decreased incidence of CPS involvement. 10. Participants will obtain appropriate medical care for all children of household. E. SERVICE DELIVERY: 1. What methodology will be used in the proposed program's delivery of services(s)? BISAC adheres to the belief that chemical dependency is a disease, which has a multi- generation impact. This disease must be treated from a Page 5 of 10 • 4 WES WAII OUTPATIENT PROGRAM • Grant Proposal holistic (physical, spiritual, em nal) approach in order,to achieve long term uccess. With the integration of family therapy, group therapy, education, intensive case management and referral, the disease of addiction can be forced into remission. When remission occurs, the individual can have a positive effect on the family and become a contributing member of society, as opposed to a drain on the County's ever- decreasing resources. Despite efforts made by the Big Island • communities, alcohol and other drug problems including a number of drug arrests, convictions, DUI's and adolescent and adult offenders under the supervision of juvenile courts and corrections systems continue to plague and overwhelm West Hawaii. Compelling evidence clearly reflects that treatment is effective in protecting public safety by substantially reducing both criminal justice system recidivism and relapse into alcohol and other addictions. BISAC treatment programs are based on a view of human needs which, while incorporating traditional medical, cultural and psychological points of view, places great importance on the consumers transcendent qualities. BISAC's treatment philosophy is organized around a holistic bio- psycho - social approach that recognizes the existence of biological, psychological and social factors contributing to the development of substance use and abuse. BISAC is comprised of fifty- eight (58) full -time and part time staff members and consultants from various disciplines plus numerous volunteers to better serve this very difficult population. BISAC's treatment methodology is enculterated in a multidisciplinary treatment team; which is comprised of. medical doctor and psychologist/CSAC's who specializes in addiction, a certified chemical dependency nurse, registered nurses, certified chemical dependency counselors, vocational/educational therapist, masters degree mental health professionals, Family Therapist/MFCC, a psychiatrist and numerous consultants. As such, services delivery is provided to participants by individual treatment planning based on their problems and needs and triaged into an appropriate level of care. Achieving a three (3) -Year CARF accreditation speaks loudly to BISAC's commitment to client centered treatment as opposed to program centered treatment which can often times be vague and non - specific methods. • • Consumers are recognized as unique, having dignity and worth and the capacity for freedom of choice, responsibility and • self- determination. All of BISAC's consumers are recognized as possessing the ability for change and growth, not bound by past learning history but responsive both to the here and now and to future expectations as determinants of behavior. This creates a workable system of values and has the ability to form other - centered mature relationships. Not only must these factors be brought into play for any participant to actualize his/her human potential, but also experience suggests that they are vital to recovery from chemical dependency. At•BISAC, growth towards wholeness and health is viewed as a positive process in which formal treatment plays an important part. However, the resources for this process lie within the person. The professional and paraprofessional provides an atmosphere conducive. to change and provides structured guidance with problem recognition, self awareness and the means by which personal growth may take place. Equipped with recognition of the substance abuse problem and knowledge of themselves, the consumer can learn that freedom from chemical dependency is possible and is, in fact, a requirement for growth and change of their life style. It is at this point in treatment that individuals frequently choose to re- assert their capacity for human freedom. Consumers become willing and able to feel, act and relate to others in their life style with the knowledge that abstinence from mood - altering chemicals is essential in maintaining such freedom. Addiction and the related behavioral occurrences destroy souls, destroy lives and destroy hopes and dreams. This devastation is passed on from generation to generation, family to family, heart to heart. BISAC is determined that through perseverance, dedication and foresight we can change ... the devastation to development ... dreams to reality ... and hope to action. BISAC continues to lead the way for substance abuse treatment on the Island of Hawaii. Through the expansions of outpatient - treatment facilities in Hilo, Kona, Ka'u and Waimea, the Moms and Babies Therapeutic Living Program and School -Based treatment programs, BISAC perseveres to provide accessible treatment services to all of our neighbors and Ohana who are in need. BISAC looks forward to developing new, innovative treatment services while maintaining the level of excellence in addressing this disabling disease of chemical dependency. The Moms and Babies Therapeutic Living Program and Children's Milieu Program are designed to assist families to establish the parenting skills in a healthy, loving environment required to raise healthy children. The evaluation services assure that all children who attend the therapeutic nursery will receive early intervention services in the event that there are developmental delays. In the event that developmental delays are observed in the children, BISAC ensures professional intervention, the family will be referred and transported to the needed services within the community. In addition, the professional staff on duty will teach the participants how to appropriately interact with their children in the areas of play, discipline and verbal communication. • The treatment schedules reflect a comprehensive continuum of care. Participants can be triaged to specific groups and classes that are specific to their problems across the entire continuum and as such there is a wide array of services to meet the clients individual needs. (Attachment 3: Schedules - Outpatient Treatment, Therapeutic Living Program and Children's Milieu Program) Page 6 of 10 WEST H I OUTPATIENT PROGRAM , ® Grant Proposal F. EVALUATION: 1. What process will be used to evaluate the program and service (s)? BISAC's Quality Assurance Plan includes individual and aggregate review of client care services conducted weekly. Weekly Clinical Staffing and individual supervision are utilized for individual consumer care monitoring. - During clinical staffing meetings a minimum of 10% of the case load of each staff member must be reviewed for the purpose of identifying challenges in unresolved diagnosis, unimproved client status, diagnostic errors, treatment failures: complications in treatment and other treatment issues. Treatment Plans, developed by substance abuse counselors, are reviewed by the Clinical Review Committee to ensure that they are based on the Bio- Psychological Assessment, ASAM Criteria and the client's Clinical Needs List. An aggregate review of Consumer Satisfaction Surveys is conducted quarterly as part of the aggregate review of client services. A Record review, conducted by the records review committee, using the Quality Assurance (QA) Checklist, evaluates the overall compliance of treatment plans and client record with CARE standards and Hawaii Administration Rules. It also identifies deficiencies or problem areas and identifies opportunities to improve the process of documenting client care. The Quality Assurance Program is a Nine- Tiered System and the results of these reviews are communicated by the Quality Assurance Committee to the governing body and to the professional staff. An annual summarization of Quality Assurance activities and findings is included in the annual management report to the Board of Directors. Appropriateness of Admission is evaluated initially during the intake process using the American Society of Addiction Medicine (ASAM) criteria. The interdisciplinary Clinical team reviews admissions on a weekly basis to determine what if any changes need to be made regarding the recommendations for the _client. Discharge Planning is based on the achievement of the goals and objectives listed in the client's Treatment Plan Evaluations -and documented in the client • record. The counselor completes a letter of discharge to include strengths, needs, abilities and preferences (SNAP) to the client's referral source at the time of discharge. The counselor completes a Discharge Summary within 2 weeks of • - discharge. The client completes Consumer Satisfaction Surveys at the time of discharge. The Director of Operations or Clinical Supervisor reports to the Quality Assurance Committee on the effectiveness of the discharge planning process - including an analysis of the appropriateness of the criteria for discharge and the extent to which the criteria is being met. Relevant findings from the Quality Assurance Plan are considered as part of the Annual Performance Evaluations of all counselors and clinical staff The Quality Assurance Committee will make available to the Director of Operations and Clinical Supervisors all Quality Assurance findings pertinent to the evaluation of the performance of staff members. The Quality Assurance Committee will also provide findings pertinent to the evaluation of program effectiveness from the perspective of the persons served. - The following mechanisms provide an avenue for the on -going collection, screening and evaluation of information about client care. These mechanisms provide opportunities to identify aspects for improvement of client care. a. Information from monthly and quarterly reports is aggregated: A variety of demographic, treatment and outcome data is summarized for each client using a survey form. This data is statistically analyzed (Client Descriptors) to assist in evaluating the nature of client challenges and the effectiveness of the program in meeting its goals. The relationship between pre - treatment variables and indicators of positive outcomes (i.e., abstinence, regular attendance at AA/NA meetings) are explored. The results of the evaluations are communicated through the Annual Management Report are intended to generate improvements in client care. Annual Management Reports are submitted to all funding • sources, referral sources, Board of Directors and staff. - - b. The Consumer-Satisfaction Surveys are completed monthly and at the time of discharge by each participant. The Director of Operations aggregates monthly and quarterly reports for identification of challenges and resolutions, this information is reported to the Quality Assurance Committee c. Client Follow -Up Questionnaires include the BISAC 3 -month Consumer Follow -up form and the Alcohol and Drug Abuse Division's Client Data System Follow -up form, which is completed 6 months after discharge. The Director of Operations analyzes the questionnaires and develops and presents a report to the Chief Executive Officer who then ensures the information is presented to the Board of Directors. Community response to BISAC treatment programs is • ascertained through regular meetings with a liaison or director from community agencies and an annual Community Referral Source Survey. Minutes of the meetings and results of the surveys are presented to the Quality Assurance Committee for review and action, as appropriate. During the last year, all County funded participant outcome objectives were either met or surpassed. The increase in client's completing treatment can be attributed to improved assessment and placement criteria, counselors engaging in the therapeutic relationship early in the client's treatment and frequent "therapeutic interventions" to assist the client in not "self sabotaging" and leaving treatment. Page 7 of 10 r:J. WES WAH OUTPATIENT PROGRAM Grant Proposal In 1998 BISAC was awarded a - ear accreditation from:CARF -The Rehabilita n Accreditation Commission, which is the highest offered. The agency will be regularly surveyed by CARF, managed care and numerous other funding sources to ensure quality services. In addition, BISAC facilitates 3- and 6- month client surveys, quarterly referral source surveys, consumer satisfaction survey and input surveys each month. • 2. How will this process measure the outcomes specified in Item D, (1 -4)? The Quality Assurance process evaluation focuses on assessing the extent that the program services are effective in meeting goals and objectives. Evaluation efforts are directed at collecting qualitative and quantitative information that aims at describing and understanding the population served. The outcome evaluation focuses on measurable changes in the target population that is linked to the treatment services. Outcome evaluation assesses if objectives have been met. • G. PROGRAM FEES: ' 2. Does the proposed program charge participants a fee for service(s) provided by your organization? [If yes] a) Describe or attach fee for service information; Please see Attachment 4: Fee Schedule b) Describe how you will ensure that all interested participants will be included despite an inability to pay the • entire fee. The agency obtains other sources of funding for clients unable to benefit from traditional funding sources. In efforts to ensure that no individual seeking substance abuse treatment is ever denied services, numerous other funding services are utilized such as: Alcohol & Drug Abuse Division, Maternal & Child Health Branch, Child & Adolescent Mental Health Division, Department of Public Safety, Department of Human Services (Title IV) and foundation funds. • BISAC also seeks financial assistance with CPS, CCS, Hawaii Community Foundation, Exchange Club of Hilo, Hawaii Island United Way, Care -A -Van, New Hope Church, Apostle Episcopal Church and St. Joseph Church. H. VIABILITY: 1. What is your justification or rationale for the expenditure of public funds for the proposed program? Expenditure of public funds for the proposed program is based upon the previously substantiated need for substance abuse treatment in the County of Hawaii. 2. What are your financial and programmatic plans to sustain the proposed program beyond the upcoming fiscal year? BISAC has been in service for over thirty-five (35) years. State contracts continue through fiscal years 99/03. A continuing effort to diversify funding sources is in place. Fund raising events occur annually. Contracts exist with a variety of government and private contractors. I. BUDGET: Complete the attached Budget tables; and provide appropriate attachments, as indicated. Please see Attachment 5: Budget tables ORGANIZATION /AGENCY INFORMATION A. BOARD OF DIRECTORS: 1. Has the organization's Board of directors received formal training within the past two (2) fiscal years? New members of the Board of Directors, who are comprised of Hilo, Kona, Waimea and South Point community members are given an Orientation and are presented with an Orientation Packet, which includes the responsibilities of a Board Member. The Orientation is performed within the first month of appointment. On going reviews of Board responsibilities and Bylaws are facilitated at monthly and quarterly meetings. 2. What are the primary roles and responsibilities of your organization's Executive Directors? The Board of Directors selects and hires the Chief Executive Officer to manage BISAC. The CEO serves at the pleasure of the Board. The designated authority and duties of the CEO are contained in the position description and include Implementing and developing policy and programs actions; developing short- term/long -term agency plans and ensuring annual updates of progress and/or changing needs of objectives; organizing the non - profit internal structure; supervision of all staff hiring, training, evaluations, dismissal of employees and staff grievances; controlling the organization's activities and budget. The CEO develops an organizational structure and organizational chart that delineates the lines of authority and promotes • effective and efficient operations. The organizational structure as depicted in the organizational chart is reviewed annually when the Policy and Procedure and Standards Manuals are reviewed. Page 8 of 10 WEST H All OUTPATIENT PROGRAM Grant. Proposal 3. What are the primary ro d responsibilities of your organization's rd of Directors (Clarify role of executive officers vs. general membership.)? • Responsibilities - The Board is responsible for the internal affairs of the Corporation and establishes and promulgates policies concerning the planning, implementation and evaluation of its programs and activities. Designation - The Officers of the Board of Directors are the President, Vice - President, the Secretary and the Treasurer. • The Board of Directors elects the officers at the annual meeting of the Board. Term of Office - The term of each elected officer commences with the adjournment of the annual meeting and continues for one (1) year. President of the Board - The President presides at all meetings of the Board of Directors and • Executive Committee. He /she also serves as a non - voting, ex- officio member of all other committees and appoints the chairperson of such committees or task forces as the Board may establish from time to time. Vice - President - The Vice - President is a member of the Executive Committee with such powers and duties as may be assigned to this office by the Board or by the President. Upon the absence or incapacity of the President, the Vice - President will exercise all powers of President. Secretary - The Secretary is a member of the Executive Committee and records the attendance, resolutions, votes and minutes of the proceedings in books to be kept for that purpose. The Secretary keeps in safe custody the Seal of the Corporation and affixes it to any instrument when required by law or otherwise authorized by the Board. The Secretary keeps in a proper and safe manner, all documents and records of the Corporation as required by law. The Secretary prepares and sends to each Director a notice of each meeting of the Board to include the order of business to be conducted. Treasurer - The Treasurer is the Chief Fiscal Officer of the Corporation. The Treasurer is a member of the Executive Committee and has such powers and duties as may be assigned to this office by the Board or by the President. The Treasurer oversees the custody of all corporate funds, the receipt and deposit of all moneys of the Corporation in such depositories authorized by the Board and expenditures of all moneys of the Corporation via such disbursement mechanisms • as the Board authorizes. The Treasurer also keeps full and accurate accounts of said receipts and disbursements in the Corporate books and furnish the Board with monthly reports of such transactions. B. PAST PERFORMANCE: 1. How effective has your organization /agency been in achieving program goals in the past two (2) years? a) Quantitative data on numbers served: In fiscal years 97/98 - 98/99 numbers of people served from all funding sources: Pregnant/ Screening/ Fiscal Year Males Females Adolescents Families Children Postpartum Assessment Total 97198 416 399 152 573 368 581 1,632 4,121 98/99 395 207 131 576 278 454 1,245 3,286 b) Qualitative data showing number and % of participants achieving measurable outcomes: The following client descriptors of clinical issues identified at admission to substance abuse treatment are presented to describe the chronicity and increase in acute clinical issues BISAC's faces currently: Participants who are unemployed. 72% Participants who have not had a legal source of income in 2 years. 51% Participants who have involvement with criminal justice system. 94% Participants admitted with less than a high school diploma. 53% Participants involved with CPS. 17% • Participants who are victims of psychological abuse. 49% Participants who are victims of sex abuse. 20% Participants who have expressed difficulty with appropriate discipline. 78% Participants who have been victims of physical abuse. 37% Participants who have received inadequate prenatal care. 39% Participants who have not provided children with access to pediatrician. 41% Clearly the above information indicates this population has a multitude of problems in conjunction with their substance abuse issue that must be addressed if recovery is successful. The following are clinical outcome objectives of services provided by BISAC over the past biennium: Participants who completed the entire course of treatment. 47% Participants completing treatment will reduce or remain abstinent from drug use. 96% • Participant who completed treatment were employed, in school or engaged in a vocational training program at 3 and 6 months on completion. • 75% Participants who were admitted had no further criminal involvement post - treatment. 90% Participants completing treatment who did not require further treatment. 75% Page 9 of 10 WES AWAII OUTPATIENT PROGRAM Grant Proposal Participants who engaged in stru d continuing support.. 50% Participants who engage in positive support activities after treatment. 50% (12 -Step Support Groups, church, cultural associations, etc.) - ' Participants with CPS history that have reunification with children. 58% Participants referred to collaborating support agencies. 100% • BISAC has continually received positive feedback from monitoring agencies in regards to the quality of services that have been achieved in the above outcome objectives. C. FINANCIAL: 1. Have your organization's current program operations remained the same as last year? What major program or financial changes•will be incurred next year? BISAC has expanded services by adding a new outpatient facility in Waimea to better serve residents of Honokaa to Kohala. In addition, BISAC has opened Hale O'hana Mana, the new Moms and Babies Therapeutic Living Program in Hilo. 2. What is the status of all of your organization's major contracts or agreements for the coming year (employment agreements, office leases, primary grant revenue /supplier, etc.)? The status of current contracts is as follows: DOH ADAD FY 99 -03 DOH MCHB FY 99 -03 DOH CAMHD FY 99 -00 Dept. of Public Safety FY 99 -00 DLIR FY 99 -01 DHS FY 99 -01 • County of Hawaii FY 99 -00 Hawaii Island United Way FY 99 -00 Aloha Care Continuous HMAA Continuous . HMSA Quest Continuous HMSA Commercial Continuous Queens Continuous Kapiolani Continuous Kaiser . - Continuous Office Lease - Hilo 1/97 - 12/02 Office Lease Kona 2/98 - 2/00 Office Lease Hilo 6/98 - 6/00 Office Lease Ka'u 5/98 - 5/00 Office Lease Waimea 8/99 - 8/00 3. How does the proposed program fit into your organization's long range financial plan? The proposed program used to treat those who no longer have Quest benefits and who are not covered by ADAD contractual services: The target population will continue to remain the same. D. MONITORING: 1. During the past two (2) fiscal years, what financial and /or administrative monitoring has your organization received from any and all funding sources? List all monitoring sources, contact names and phone numbers. BISAC is held appropriately accountable to its outcome objectives and contract compliance with the following array of agency monitoring audits: • 1. State Alcohol and Drug Abuse Division [Elaine Wilson, Chief - 808- 692 -7506] Monitoring once per year per site. Site visits periodically throughout the year. • 2. State Department of Health [Julio Lim, Fiscal Officer - 808-586-3971] Fiscal monitoring once per year per site. 3. State Maternal and Child Health Branch [Barbara Yamashita, Sect. Supervisor - 808 - 733 -9033] Monitoring once per year per site. 4. State Child and Adolescent Mental Health Division [Linda Lord, Director - 808 - 933 -0610] Monitoring once per year per site. 5. State Public Safety Department [Martha Tomey, Director - 808 -587 -3477] Monitoring once per year. 6. State Department of Labor and Industrial Relations [Ricky Oshiro, 808 -586 -8675] Monitoring once per year. 7. State Department of Human Services [Laura Giddings 808 -586 -5700] Monitoring once per year. 8. Managed care Quality Assurance site audits 4 -6 times per year for each contracted insurance company. 9. Independent CPA fiscal audit [John D. Carbonaro, CPA - 808 -572 -2978] Once per year. 10. Independent fire/building safety/building code inspection [Tim Wright, Engineer Security Specialist - 808 - 935 -5223] Once per year. BISAC facilitates monthly contact with ADAD, Maternal and Child Health Branch (MCHB), Mental Health and Substance Abuse Association, Community Care Services (CCS), Child Protection Services (CPS), and the judiciary. BISAC remains abreast of changes affecting the population we serve and integrate appropriate programs changes. E. ALCOHOL, TOBACCO AND DRUG -FREE WORKPLACE POLICIES AND INFORMATION: Please see Attachment 6: Substance Abuse in the Workplace Page 10 of 10 • • P • • Attachment #1 Memoranda of Agreement And Contract List • • • Attachment 1 Section C -1 Big Island Substance Abuse Council • MEMORANDA OF AGREEMENT AND CONTRACT LIST 1. Access Capabilities Kona: 334 -0979 Fax: 329 -0449 2. Adult Probation Hilo: 961 -7600 Kona: 326 -4890 3. Aides Foundation - West Hawaii Kona: 322 -1718 Fax: 325 -1847 4. Alcohol and Drug Abuse Division Oahu: 692 -7506 Fax: 692 -7521 5. Aloha House Maui: 579 -9584 Fax: 579 -8902 6. AlohaCare Hilo: 973 -2475 Oahu: 800 - 434 -1002 7. Alternatives To Violence Hilo: 969 -7798 Kona: 326 -5662 8. Alu Like, Inc. Hilo: 961 -2625 Kona: 329 -4801 9. American Lung Association Hilo: 935 -1266 Kona: 325 -5339 • 10. American Red Cross Hilo: 935 -8305 Fax: 969 -3673 11. Ask 2000 Oahu: 539 -3531 Fax: 539 -3555 12. Bartolome, Naomi - Registered Dietitian Keaau: 982 -8549 Work: 974 -6824 13. Bay Clinic Hilo: 969 -1427 Pahoa: 965 -9711 14. Behavioral & Psychiatric Services Hawaii, Inc. Hilo: 935 -9699 • Hilo: 935 -7788 15. Big Island Crisis And Help Line Hilo: 969 -9111 Kona: 329 -9111 16. Bobby Benson Center Oahu: 293 -7555 Fax: 293 -7196 17. Boys & Girls Club Of Hilo Hilo: 961 -5536 Fax: 961 -5198 18. Bridge House Kona: 322 -3305 Fax: 322 -0809 19. Bright Start, Inc. Hilo: 935 -6553 Fax: 935 -6654 20. Child and Adolescent Mental Health Division Oahu: 733 -9333 Fax: 733 -9357 21. Community Care Services Hilo: 935 -3481 Fax: 935 -4436 22. Community Service Sentencing Program Hilo: 934 -5772 Fax: 934 -5773 23. Computer- Assisted Learning Center (UHH) Hilo: 974 -9311 Hilo: 969 -1166 24. Department of Health - HIV (AIDS) Hilo: 974 -4249 Kona: 322 -9705 25. Department Of Human Services: Child Protective Services Hilo: 933 -0350 Kona: 329 -9344 and Child Welfare Services (DHS CPS /CWS) 26. Department of Human Services: Family & Adult Services Division (FASD) Hilo: 959 -6903 Kona: 327 -4765 27. Department of Labor & Industrial Relat. Oahu: 583 -3225 Fax: 447 -8289 28. District Court Hilo: 961 -7470 Kona: 322 -8700 29. Drug Addiction Services Of Hawaii (DASH) Hilo: 961 -6822 Fax: 934 -9360 30. East Hawaii Coalition For Homeless Hilo: 961 -2559 Fax: 935 -1720 31. Family Court Hilo: 933 -1528 Kona: 329 -7377 32. Family Crisis Shelter, Inc. Hilo 969 -9955 Kona: 326 -1607 [24 -Hour Hotline 322 -7233] 33. Hale Malia- Men's /Women's House Hilo: 961 -3590 Hilo: 969 -4855 34. Hale Ohana - Spouse abuse shelter Hilo: 959 -6118 Fax: 959 -9837 35. Hashimoto, Don Ph.D. Hilo: 935 -3764 Hilo: 935 -9016 36. Hawaii Biodyne, Inc. Oahu: 1- 800 - 200 -4401 Page 1 of2 • • • Attachment 1 Section C -I 37. Hawaii Community College Hilo: 933 -3582 Hilo: 974 -7311 • 38. Hawaii Community Foundation Oahu: 537 -6333 Fax: 521 -6286 39. Hawaii Management Alliance Association (HMAA) Kona: 327 -9331 Oahu: 800 - 621 -6998 40. Hawaii Medical Service Associates (HMSA) Hilo: 935 -5441 Kona: 329 -5291 41. Healthy Start Hilo: 961 -3877 Kona: 322 -2456 42. Helping Hands Hawaii . Oahu: 536 -7234 Fax: 524 -4389 43. Hilo, Bay Clinic/Pahoa Family Health Center Hilo: 969 -1427 Pahoa: 965 -9711 44. Hilo Community School Hilo: 974 -4100 Kona: 323 -2671 45. Hina Mauka (Alcohol Rehabilitation Services Of Hawaii) Oahu: 233 -1500 Fax: 233 -1508 46. Hiromasa, Joan - Mental Health Clinician Hilo: 935 -6706 Fax: 961 -4005 47. Hui Malama Ola Na O'iwi Hilo: 969 -9220 Kona: 323 -3618 48. Intake Services Hilo: 933 -4515 Kona: 322 -1801 49. Kaiser Permanente Hilo: 934 -4000 Oahu: 966 -5955 50. Kapi'olani Child Protection Center Kona: 329 -4020 Fax.: 329 -8628 • 51. Ka'u High School Naalehu: 928 -2088 52. Kapi'olani HealthHAWAII Waimea: 885 -5505 Oahu: 800 - 352 -4572 53. Konawaena High School Kona: 323 -4500 54. Kunz, Kevin MD - Staff Medical Consultant Kona: 329 -1346 Fax: 326 -2982 55. Lee, Dennis MD, MPH - Staff Psychiatrist Hilo: 935 -4444 Fax: 935 -7720 56. Legal Aid Society Hilo: 961 -2851 Kona: 329 -8331 57. Licht, Leonard Ph.D. Hilo: 935 -9000 Fax: 961 -4988 58. Luke, Stanley Ph.D., CSAC - Psychol. Consult. Hilo: 934 -7356 Hnl: 545 -2740 59. Matemal & Child Health Branch Oahu: 733 -9022 Fax: 733 -9032 60. Maui Youth And Family Services Maui: 579 -8414 Fax: 579 -8426 61. Mental Help Hawaii Hilo: 935 -7167 Hilo: 934 -8216 62. National Runaway Switchboard Mainland: 1- 800 - 621 -4000 63. Ohana Lifelong Learning Center At Hilo: 965 -7170 Pahoa: 965 -8574 Pahoa Public & School Library 64. Pahoa High School Pahoa: 965 -2150 65. Park, Hoon MD Hilo: 961 -6054 Fax: 961 -6055 66. Po'ailani, Inc. Hilo: 935 -0882 Oahu: 263 -1065 67. Project for Addiction Counselor Training Mainland: 1- 202 -783 -6868 68. Public Health Nursing Hilo: 974 -6025 Kona: 322 -9331 69. Queen Liliu'okalani Children's Center Hilo: 935 -9381 Kona: 329 -7336 70. Queen's Health Plans Hilo: 961 -5771 Oahu: 966 -9954 71. Rose House Keaau: 966 -5000 Fax: 982 -5173 72. Salvation Army- Hilo Interim Home Hilo: 959 -5855 Kona: 329 -0559 73. Waiakea High School Hilo: 974 -4835 74. WIC Program Hilo: 933 -4729 Kona: 322 -0033 75. Workforce Development Division Hilo: 974 -4126 Kona: 326 -2855 76. Yudko, Errol Ph.D. - Staff Psychologist Hilo: 928 -3005 Fax: 929 -8427 77. YWCA - Family Support Services Hilo: 935 -7141 Kona: 334 -1624 Page 2 of 2 • • • • Attachment #2 Program- Centered And Client- Centered Timelines • Program Centered Timeline Attachment 2 Section D -3 TOPIC FREQUENCY TIMELINE ACTION • • Client Transportation Van 1 time purchase Within 30 days of funding Provide transportation for clients to • and from substance abuse treatment services. Upgraded Telephone 1 time purchase Within 30 days of funding Provide upgraded telephone System communication system for West Hawaii facility. Public Service 1 time per quarter 1st of every quarter Coordinate with media events. • • Announcement • Community Education 2 times per month 1st and last week of month Speaking engagements, table displays at high schools, businesses, judiciary, unions, CPS and • community events, • Staff Development 1 time per month 3rd Thursday of month Continuing Education Units (CEU's (Training) - for professionals and paraprofessionals. • Quality Assurance 1 time per quarter 3rd Thursday of last month of the . Review and implement changes and (monthly reviews) quarter address deficiencies. • Clinical Supervision 1 time per week per Weekly - Clinical supervisors meet with staff • clinician - - members. Consumer Focus Group 1 time per quarter Mid -month of last month of the Review client input from Consumer quarter . Satisfaction Surveys. • Consumer Satisfaction 1 time per month 2nd week of month Client completes survey at Survey admission, discharge and each month in treatment. • Assessments 1 per client Within 24 hours Client meets with assessment - counselor to identify needs. _- Contract compliance and 3 times per month lst Wednesday, 1st Friday and 2nd Review all contracts, evaluations and evaluation and other Monday of month regulations for compliance. government audits. - Screening 1 time per client Prior to admission Client meets with any staff to identify needs. • Vocational Education 3 -5 times per week Within 30 days of admission Client participates in classroom training. Treatment Planning 1 time per client Within 48 hours of admission Client meets with counselor to plan actions for specific needs. Intake 1 time per client Within 1st treatment session. Client meets with Intake counselor to establish schedule for treatment plan. • • Discharge Planning 1 time per discharge from At each change of modality. Client meets with counselor to level of care discuss re- integration into society or to the next level of care. Collaborative Efforts 1 time per client Prior to- discharge. Client engages in education and/or vocational opportunities. • Page 1 of 2 • • Client Centered Timeline • Attachment 2 Section D -3 .. TOPIC FREQUENCY TIMELINE ACTION Urinalysis Upon Admission and at Admission and random within 7 -day Determine status of sobriety and random periods. - focus therapeutic efforts. • Relapse Prevention Plan Two (2) times per week 'Within 3 weeks of admission. Attend relapse prevention group. Level of Treatment One (1) per client per Within 24 hours of admission. Place client in treatment modality (Modality) admission to modality most likely to bring about change. Relapse Prevention within Daily Daily Client will verbalize emotions and a social milieu behaviors surrounding relaps in social environment. Coping Strategies 1 per high risk situation Within 2 weeks in group. Client will verbalize and internalize coping strategies particular to their addiction. Support Program 3 meetings per week Within 2 weeks of admission. Client will gain sober support network. Cultural or community 1 per client Within 1 month of admission. Client will establish sober acitiviy • events base to replace detrimental • behaviors. Follow -Up Surveys 2 per client At 3 and 6 months. Client will complete surveys to assist program in making program changes that benefit the client. Aftercare 2 per month At 3 and 6 months. To assist client to develop and implement long term coping skills. Resume 1 per client Within 30 days of admission. Assist client to identify potential employment options. Job Interviews 3 per client Prior to discharge. Assist client in finding and securing employment. VocationaUEducation 3 -5 times per week Within 30 days of admission. Attend vocationaUeducation classes. classes Bank Account 1 per client Within 1 month of treatment. Assist client in establishing financial independence. Personal hygiene, meal Daily Withing first 6 weeks of admission. Assist client in developing daily preparation, laundry, routine of personal care and finances. budgeting. Avoid detrimental 3 of four 4 clients Within first 6 weeks of treatment. Client will identify relationships that relationships may interfere with sobriety. 'High Risk Situations Daily Within 8 weeks of admission. I ' Supportive Sponsor 1 per client Within 2 weeks of admission. Client will utilize sponsor as positive sober support. Family Therapy 1 time per week Within 30 days of admission. Client will identify role the family has played in addiction and in recovery. Group Therapy 5 times per week Onset of treatment. Client will identify behaviors that perpetrate addiction and identify alternative behaviors. Page 2 of 2 • • • Attachment #3 Program Schedules • • Attachment 3 Section E-1 Big Island Substance Abuse Council Day Treatment Program • Weekly Schedule • • ,MONDAY TUESDAY WEDNESDAY THURSDAY :FRlDAY 8:00 AM Transportation Transportation Transportation Transportation Transportation Sign In Sign In - Sign In Sign In Sign In 8:30 AM Process Group Process Group Process Group Process Group Process Group 9:00 AM 9:30 AM 10:00 AM Break Break Break Break Break 10:15 AM Education Group Voc/Ed Group Task/Skill Groups Voc/Ed Group Education Group • 10:30 AM Chemical Dependency or Dual Diagnosis, Gender or Chemical Dependency 411 11:00 AM Skill Building Specific, Parenting, Skill Building 11:30 AM Stress Management Anger Management, Relationship Issues 12:00 PM 12:15 PM Lunch Lunch Lunch Lunch Lunch 12:30 PM 1:00 PM Voc/Ed Group Voc/Ed Group Voc/Ed Group Voc/Ed Group Voc/Ed Group 1:30 PM 2:00 PM 2:30 PM 2:45 PM Break Break Break Break Break • 3:00 PM 3:30 PM Children's Children's Children's Children's Children's • 4:00 PM Milieu Program Milieu Program Milieu Program Milieu Program Milieu Program 4:30 PM (mother and child) (mother and child) (mother and child) (mother and child) (mother and child) 5:00 PM 5:30 PM 6:00 PM - 6:15 PM 6:30 PM 7:00 PM 7:30 PM 8:00 PM . 8:30 PM 9:00 PM * Family Therapy/Family Education (MFCC, CSAC) - every Thursday. * Individual Family Therapy as needed. • Page 1 of 6 • • Attachment 3 Section E-1 Big Island Substance Abuse Council Intensive Outpatient Treatment Program Weekly Schedule • Morning Track - Intensive Outpatient TUESDAY , " ; WEDNESDAY ; ' '•.:THURSDAY 8:00 AM Transportation Transportation Transportation Sign In Sign In Sign In 8:30 AM .Process Group Process Group Process Group 9:00 AM 9:30 AM 10:00 AM Break Break Break 10:15 AM Education Group Task/Skill Groups Education Group 10:30 AM Chemical Dependency Dual Diagnosis, Gender Chemical Dependency • 11:00 AM - Specific, Parenting, 11:30 AM Anger Management, 12:00 PM 12:15 PM Lunch Lunch Lunch 12:30 PM 1:00 PM Voc/Ed Group Voc/Ed Group Voc /Ed Group 1:30 PM 2:00 PM 2:30 PM 3:00 PM - 3:30 PM Children's Children's Children's Children's Children's 4:00 PM Milieu Program Milieu Program Milieu Program Milieu Program Milieu Program 4:30 PM (mother and child) (mother and child) (mother and child) (mother and child) (mother and child) 5:00 PM Evening Track - Intensive Outpatient ,:;MONDAY, a ,. TUESDAY'" „u WEDNESDAY r..; THURSDAY?_ ,. ,.':FRIDAY i ;Ta 6:00 PM Process Group Process Group Process Group 6:15 PM 6:30 PM 7:20 PM Break Break Break 7:30 PM Task Group Skill Building Education Group 8:00 PM Gender Specific, Relapse Prevention Chemical Dependency 8:30 PM Parenting, Anger 9:00 PM Management - - * Family Therapy /Family Education (MFCC, CSAC) • every Thursday. * Individual Family Therapy as needed. Page2of6 • • • Attachment 3 Section E -1 Big Island Substance Abuse Council Outpatient Treatment Program • Weekly Schedule • • "'MONDAY.,. =: `e TUESDAY •WEDNESDAY ";-THURSDAY 8:00 AM Transportation Transportation Transportation Transportation Transportation Sign In Sign In Sign In Sign In Sign In 8:30 AM Process Group Process Group Process Group Process Group Process Group 9:00 AM 9:30 AM 10:00 AM Break Break Break Break Break 10:15 AM Education Group Voc/Ed Group Task/Skill Groups Voc /Ed Group Education Group 10:30 AM Chemical Dependency or Dual Diagnosis, Gender or Chemical Dependency • 11:00 AM 11:30 AM Skill Building Specific, Parenting, Skill Building Stress Management Anger Management, - Relationship Issues 12:00 PM 12:15 PM Lunch Lunch Lunch Lunch Lunch 12:30 PM 3:00 PM 3:30 PM Children's Children's Children's Children's Children's 4:00 PM Milieu Program Milieu Program Milieu Program Milieu Program Milieu Program 4:30 PM (mother and child) (mother and child) (mother and child) (mother and child) (mother and child) 5:00 PM Outpatient clients attend treatment from one to eight (1 -8) hours per week. The client's individualized Treatment Schedule is derived from the Outpatient Treatment Schedule above in addition to evening sessions. * Family Therapy /Family Education (MFCC, CSAC) - every Thursday. • '` Individual Family Therapy as needed. • Page 3 of 6 • Therapeutic Living Program • Attachment 3 4 Section E -1 Weekly Schedule of Activities Day Treatment Time ` < - Sunday . q Monday '- + Tuesday 't:::::` Wednesday: Thursday Friday_'; ;• Saturday rx' • 6:30: AM Wake -up /hygiene Wake -up /hygiene Wake -up /hygiene Wake -up /hygiene Wake -up /hygiene 7:00 AM Wake up /hygiene Meditation Medication Meditation Medication Meditation Wake up /hygiene 7:30 AM Breakfast Breakfast Breakfast Breakfast Breakfast Breakfast 8:00 AM Breakfast Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up 8:15 AM Clean -up Transport Transport Transport Transport Transport 8:30 AM Church Day Treatment Day Treatment Day Treatment Day Treatment Day Treatment Skill Building 9:00 AM Services Group (3.0) 9:30 AM or other support House Maint 10:00 AM group, all clts Communication 10:30 AM to a activity Domestic Skills 11:00 AM Family Ed/ 11:30 AM Visits (2.0") Lunch Prep 12:00:PM Lunch /Potluck Lunch Lunch Lunch Lunch Lunch Lunch 12:30 PM Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up • 1:00 PM Recreational Day Treatment Day Treatment Day Treatment Day Treatment Day Treatment Sober 1:30 PM outing appr. Socialization 2:00 PM location in Group (2.0) 2:30 PM advanced 3:00 PM (2 hour) Transport Transport Transport Transport Transport 3:30 PM Personal . - Personal Time Personal Time Personal Time Personal Time Personal Time Gardening 4:00 PM Time Laundry Laundry Laundry Laundry Laundry Group 4:30 PM Life Skill Recovery Skill Self Esteem Dealing with Recovery Skill Step Work Personal Time 5:00 PM Gardening Group (1.0) Building Grp(1.0 Emotions (1.0) Group (1.0) Group (1.0) Skill Building Task Group Education Grp Skill Building Task Group 5:30 PM Dinner Prep Dinner Prep Dinner Prep Dinner Prep Dinner Prep Dinner Prep Dinner Prep 6:00 PM Dinner Dinner Dinner Dinner Dinner Dinner Dinner 6:30 PM Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up 7:00 PM Personal Time 12 Step Meeting Case Mang Case Mang Case Mang Case Mang Sober Group 7:30 PM (all clients) (1 hour) (1hour) (1 hour) ( thour) Activies/ cards 8:00 PM Community Relaxation Relapse Prev. 12 Step Meeting Relapse Prev. 12 Step Meeting Videos, games, 8:30 PM Meeting (1.0) (1 hour) Ed Grp (all clients) (1 hour) Ed Grp (all clients) Projects 9:00 PM Quiet Time Quiet Time Quiet Time Quiet Time Quiet Time Speakers 9:30 PM Laundry Snacks Snacks Snacks Snacks Snacks Snacks 10:00 PM Personal Time Personal Time Personal Time Personal Time Personal Time Personal Time Personal Time 10:30 PM Prep for Bed Prep for Bed Prep for Bed Prep for Bed Prep for Bed Prep for Bed Prep for Bed 11:00 PM Lights Out Lights Out Lights Out Lights Out Lights Out • • Lights Out Lights Out 21 5 1 3 2 3 2 5 • Indicates client must have a pass with counselor and Director of Operations signature. Clients' independent attendance to support group meetings is determined by client's level of care. Some privileges may be individualized by degree of client participation. All clients are eligible for visitors at any time in treatment (up to 3 visitors) as long as the visitor is sober, non - violent and non -disruptive. The staff on duty has the authority to ask a visitor to leave the facility. Page 4 of 6 ° ■ • Attachment 3 Therapeutic living Program Section E -1 Weekly Schedule of Activities Intensive Outpatient Time : Sunday , -:, Monday - =ri- Tuesday Wednesdays.,, Thursday,`;:" Friday a± Saturday'A w, • 6:30: AM Wake - up/hygiene Wake -up /hygiene Wake -up /hygiene Wake -up /hygiene Wake-up/hygiene 7:00 AM Wake up /hygiene Meditation Meditation Meditation Meditation Meditation Wake -up /hygiene 7:30 AM Breakfast Breakfast Breakfast Breakfast Breakfast Breakfast 8:00 AM Breakfast Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up 8:15 AM Clean -up Transport Transport Transport 8:30 AM Church Intensive Job Search /' Intensive Job Search /' Intensive Skill Building 9:00 AM Services Outpatient School /' Outpatient School/' Outpatient Group (3.0) 9:30 AM or other support Treatment or Volunteer Treatment or Volunteer' Treatment House Maint 10:00 AM groups,all clts Workr Work/' Communication 10:30 AM to a activity Community Ser Community Ser Domestic Skills 11:00 AM Family Ed 11:30 AM Visits (2.0'') Lunch Prep 12:00:PM Lunch /Pot Luck Lunch Lunch Lunch Lunch Lunch Lunch • . 12:30 PM Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up " 1:00 PM Recreational Job Search/ Job Search/ Job Search/ Job Search/ Job Search/ Sober 1:30 PM Outing approv. SchoolNoluntr/ SchoolNoluntr/ • SchoolNoluntr/ SchoolNoluntr/ SchoolNoluntr/ Socialization 2:00 PM location in Job Interview Job Interview Job Interview Job Interview Job Interview Group (2.0) 2:30 PM advance (2.0) Grocery Shop/ Menu Planning Grocery Shop/ Menu Planning Grocery Shop/ 3:00 PM Transport Transport - Transport Transport Transport 3:30 PM Personal Personal Time Personal Time Personal Time Personal Time Personal Time Gardening 4:00 PM Time Laundry - Laundry Laundry . Laundry Laundry • Group 4:30 PM Life Skills Recovery Skills Self Esteem Dealing with Recovery Skills Step Work Personal Time 5:00 PM Gardening Group (1.0) Building (1.0) Emotions(1.0) Group (1.0) Group (1.0) Skill Building Task Group • Education Grp Skill Building Task Group • 5:30 PM Dinner Prep Dinner Prep Dinner Prep Dinner Prep Dinner Prep Dinner Prep Dinner Prep 6:00 PM Dinner Dinner Dinner - Dinner Dinner Dinner Dinner 6:30 PM Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up 7:00 PM Personal Time 12 Step Meeting Case Manag. Case Manag. Case Manag. Case Manag. Sober Group - 7:30 PM _ (all clients) - (1 Hour) (1 hour) (1 hour) (1 hour) Activity/cards 8:00 PM Community Relaxation Relapse Prev 12 Step Mtg Relapse Prev. 12 Step Meeting House Social • 8:30 PM Meeting (1.0) . Group (1.0) . (all client) Group (1.0) (all clients) Videos /Games 9:00 PM Quiet Time Quiet Time Quiet Time • Quiet Time Quiet Time Projects 9:30 PM Snacks Snacks Snacks Snacks Snacks Snacks Speakers 10:00 PM Personal Time Personal Time • Personal Time Personal Time Personal Time Personal Time Personal Time 10:30 PM Prep for Bed Prep for Bed Prep for Bed Prep for Bed Prep for Bed Prep for Bed Prep for Bed 11:00 PM Lights Out. Lights Out Lights Out Lights Out Lights Out . - Lights Out Lights Out 21 5 1 3 2 3 2 5 • Indicates client must have a pass with counselor and Director of Operations signature. Clients' independent attendance to support group meetings is determined by client's level of care. Some privileges may be individualized by degree of client participation. " All clients are eligible for visitors at any time in treatment (up to 3 visitors) as long as the visitor is sober, non and non - violent non -disruptive. The staff on duty has the authority to ask a visitor to leave the facility. Page 5 of 6 • Therapeutic Living Program Attachtnent 3 • Section E-1 • Weekly Schedule of Activities . Outpatient Modality Time . Sunday . Monday Tuesday ' Wednesday Thursday Friday >: Saturday S!...1 6:30: AM Wake -up /hygiene Wake -up /hygiene Wake -up /hygiene Wake -up /hygiene Wake -up /hygiene Illy 7:00 AM Wake up /hygiene Meditation Meditation Meditation Meditation - Meditation Wake - up/hygiene 7:30 AM Breakfast Breakfast • Breakfast Breakfast Breakfast Breakfast 8:00 AM Breakfast Clean -up Clean -up - Clean -up Clean -up Clean -up Clean -up 8:15 AM Clean -up Job Search /` Job Search /` Job Search /` Job Search /` 8:30 AM Church School/` School /` Outpatient School/` School /` Skill Building 9:00 AM Services or Volunteer or Volunteer` Treatment or Volunteer or Volunteer Group (3.0) 9:30 AM or other support Work/` Work/` Services - Work/` Work/` House Maint 10:00 AM group,all clts Community Ser Community Ser Community Ser Community Ser Communication 10:30 AM to a activity Domestic Skills • 11:00 AM Family Ed " 11:30 AM Visitation (2.0) Lunch Prep 12:00:PM Lunch /Potluck Lunch Lunch Lunch Lunch Lunch Lunch 12:30 PM Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up Clean -up • 1:00 PM Recreational Job Searchr Job Search/' Job Search/' Job Search/` Job Search /` - Sober 1:30 PM Outings appr. School /` Schools Schorr School /` Schools Socialization 2:00 PM location in or Volunteer or Volunteer` or Volunteer or Volunteer or Volunteer Group (2.0) 2:30 PM advance (2.0) Works Work/` Work/` • World* - Works 3:00 PM Community Ser Community Ser` Community Ser Community Ser` . Community Ser 3:30 PM Personal - • Personal Time Personal Time Personal Time Personal Time Personal Time Gardening 4:00 PM Time Laundry Laundry Laundry Laundry Laundry . Group 4:30 PM Life Skills Recovery Skills Self.Esteem Dealing with Recovery Skills Step Work Personal Time 5:00 PM Gardening Group (1.0) Building (1.0) Emotions(1.0) Group (1.0) Group (1.0) Skill Building Task Group Education Grp Education Grp Task Group • 5:30 PM Dinner Prep Dinner Prep Dinner Prep Dinner Prep Dinner Prep Dinner Prep Dinner Prep 6:00 PM Dinner Dinner Dinner Dinner Dinner Dinner Dinner 6:30 PM Clean -up Clean -up Clean -up Clean -up • Clean -up Clean -up Clean -up 7:00 PM Personal Time • 12 Step Meeting Case Manag. Case Manag. Case Manag. Case Manag. Sober Group 7:30 PM (all clients) (1 Hour) (1 hour) (1 hour) (1 hour) Activity/cards 8:00 PM Community Relapse Prev 12 Step Mtg Relapse Prev. 12 Step Meeting House Social 8:30 PM Meeting (1.0) Group (1.0) (all client) Group (1.0) (all clients) Videos /Games 9:00 PM Quiet Time Quiet Time Quiet Time Quiet Time . Quiet Time Projects 9:30 PM Snacks Snacks Snacks Snacks Snacks Snacks Speakers 10:00 PM Personal Time Personal Time Personal Time Personal Time Personal. Time Personal Time Personal Time 10:30 PM Prep for Bed Prep for Bed Prep for Bed Prep for Bed - Prep for Bed Prep for Bed Prep for Bed 11:00 PM Lights Out Lights Out • Lights Out Lights Out Lights Out Lights Out Lights Out 21 5 1 3 2 3 2 5 • Indicates client must have a pass with counselor and Director of Operations signature. Clients' independent attendance • to support group meetings is determined by client's level of care. Some privileges may be individualized by degree of client participation. All clients are eligible for visitors at any time in treatment (up to 3 visitors) as long as the visitor is sober, non. and non - violent non - disruptive. The staff on duty has the authority to ask a visitor to leave the facility. Page 6 of 6 • • • Attachment #4 Fee Schedule Attachment 4 g Island Substance Abuse Council. Section G -2 Fee Schedule - - - • Therapeutic Living $ 60.00/Day Adult Partial Hospitalization $140.00/Day Adolescent Partial Hospitalization $160.00/Day (5 Day /8 Hours per Day) Adult Day Treatment $100.00/Day Adult Intensive Outpatient $ 65.00/Day Adolescent Intensive Outpatient $ 75.00/Day (3 Day /3 Hours per Day) Children's Milieu Program $ 45.00/Day • Adult/Adolescent Outpatient Individual Counseling 60 Minutes $ 80.00 Family Counseling 60 Minutes $120.00 Group Therapy 60 Minutes $ 50.00 Treatment Planning 30 Minutes $ 30.00 Aftercare 60 Minutes $ 20.00 Other Services: Screenings Session $ 20.00 Client Transportation Trip $ 20.00 Community Education 60 Minutes $ 50.00 Referral Linkage 60 Minutes $ 45.00 Family Collateral Contact 60 Minutes $ 60.00 School Staff Training 60 Minutes $ 75.00 School Based Assessments 60 Minutes $ 40.00 School & Family Intervention 60 Minutes $ 45.00 Vocational Education 60 Minutes $ 20.00 Updated 1/4/00 • • • • Attachment #5 Budget Tables I e il Attachh)ent 5 Section I • T • O m 0 0 2 C co L.., a • z o a a x w - . m o 0 0 S o E N 00 K o m g a C W a 3 o E _''a m u To J o C 2 • ~ O 1- N w it 0 0 0 0 0 0 0 0 O 0 0 0 O 0 D. 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Section 1 ^ " . ;1't ▪ .y 1: 0 o k -3 \ y } f �0 L° CV ,. + i on: 1:7-:::: ' c t ' r � S ; . ,- � + 4 e < + a - ' . • � O c T 0 to ° ?P:.4 M a F' C O t ,: „4.;*; ..,'',4'' 1 ,., v_ ^ ^ N. m r , �a t 4 t t a t"1 . {j N d d r t yam C W i x ao ^ r't Y r - ` } ` v ° i N .d•' +r I e' 1, N n i ; # it i. p e r m * v ” m, 1 ▪ ba }+ • O u N i ys .. t y m N 't }S 1 a?} �" x^ >�` N O _, ` 4 1-,...:::: ' t 4 s ri ?), N 11 r t f Y a i`� C O k0 . )t x a") i � , ' .F � h.J "� } 4h, y . r t x N N o o : W o q1 , a.. ,. 1 , 1:4k xl'' *tai, r-: 5,..5�rh `�i+ E N a J° 0 th N O k '1)....V.41 . J tI O N 0 J 4 -,,N.- tt E Yp t+ 0 O n O to Q CO LL v o O , ) O ) f. . 4 • + N N 'v \a h. tiR, a! n O n 0 " ' H W O �?g ,a St i k ot* U 0 � �+ '' n l r b 7 ° o �, x fix a v°i o° 0 i in, 49F, W7 ', N W cn y a z ht 2 P i to o ti cF r c v i o n ai ° .. k t y . '^ r Q (D LL ° , i '�' t>r R .1 C tt N � on, ,�sx v r )1'.%9 k � t ; CO Z OU Q v d :^4i:e^ n ' �, ; y., 0 .v +t :`.� . 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Z ra tn C a N Z W 'a v O O W 0 = c 'o 'y m E (,� Z J o 0 i= H tS J Q 0 c N 0) m d ce ¢¢ m V W m m 0 U' W LL K m Q y N O N m 1. 0 0 ¢ 7 g LL al 5 0 0 0 w F o N a, a n 2 0 Z 0 u < z a a H Q a a a ¢ 2 W 0 H 2 U 0 o_ it Z J ILI E • # of • ai o , l Q = O Page 7 of 10 • • • Attachment 5 I O • h V N 0 w N r 0 N y o N C` O IS N m CO m N 0 0 0 N C7 CO 7 O 7 U a cc N • O c 0 o C d O 2 m a w m 1:1_ W 0• r 0 x o 0 o (Doom a or-co oo E (nr� 0 E NWN C N CO NW N m m N U) C m co a) K N O N V' E Q Q o)ov @ W LL D O O O 2 >- T m a)Y a m} H J o LL C J 0 LL Q H N Q H Q /) d y l L N W c w mm ( N +) V C LL NON >. o�� N U m O co Z co N C m N 0 H Z D_ W O) p 9 co r C0 V ° O) O) p a m • U w Q o° r r U Q �Or r i w • ° mm} 0)) mm} 7 W d F LL L F LL cc K n a 0) w Z Z m rr la 0 ( 0 ( 0 ( 0 w N m r co C J m E LOm o r a a) ) E °)nN 7 W Z 2 _ o m N m LO X ix 2 O m R co O W Z H Q O) ) O (0 O N W W Z Q N O N N O U m Z --- >, W a a r) v J LL N W S ' v CO o H O N J • CO LL Q O T) J O CO LL o < o H Z c Q o .0 Q w U H < o U H a) d y N N 2 N O LL C L.T. N LL c (o 0 E 0 ° W N W D 0 NON TA >- 2 Z, o m m W ` o Z m o o ( Q O' w 0 co c`n N C (0 w 0 y O ( o M C 2 cc W Q N O r M '. E W Q 0 O) r" m N m �p O } 7 7) O )- N U) C a F LL LL 0 n. 0 LL LL C o N M y O) d -O a 0 m 0 m w co w i1-- z I- w J V) n. X J Z N W Q 0 p 0 Z C Q >w - CC a J d W it LU 0 C j < Cn W N co o co o y = m J U O o ° E U...LL z c W 7 ZO -yaw WZ OWwCnw x Z =m F 0. ~am W W COF..I- co O J N J w 0_ z o= O 2 a0i < d0 J J 0 H cc FH-dI0 I- I- O 00w H 00 o _ e U ms - N V Cl Z a a m m N w aa as o CO CO Q Page 8 of 10 • • • Attachtent5 i Section I • O 0 V N In co N • ' CU O m''' ' O O ' ' N N v O O ei W co as a) CO (0 N CD U . a) O a_ C E j E D . Iii E 0)) rQ t— o Q o (/) o 04 O O Q 0 0 } _ 0 c J W Q 7 g U y Q N cc Z LL • I— 'o w E 0 K a in V O O co in co N t0 0 0 CO N N 0) C 4 8 0 0 0 ) ' 0 ' '0 i ' ' — ' r ' N N 0 E D M(D d M C) co o E N M m ( ° D 0) . (D C < 7 J o O m d CID Q co N e 7 ~ E m a 0 = E to 0 re H O < 0) a) > m in J O (D O O O O O (D O O N O Q c0 D) O O O 00 O O O (0 V CO V O O O O CO ' O O CD C 0) y j N. 7 a0 O N cD M O� O LL E N N N ( O o E N m m Q < . Z T o d = to U Q 0 c W m al K O 0 16 a 1 m co E a7 . C 0 O 0) m a) a Z c to 0 F O in 0) w `o r Q 2 a ) 0 Z O 3 N 7 0 O W C Z y _ p ' N O N LL a in a) C O Q y .O .— .� c C E E — IL N C O_ In LY 7 3 0) y 'O W U 0) N N E J a) C co N N = t i 0 N C rn m C M o C d> c F N U ` o W o c m o m a — O 0 () Z c T O 0) N -0 y (0 L C U O_ c N 4 ' A 1- 0 7 l O N . W ==)a CO ' E co c >, Z� F' = 0 0 d 2 0 • o a) 'c c -o o 7 CO o a) t '5 = Q 0 0 LLt1DQOLL a > -i--00 E _ ix. Page 9 of 10 • • Attachment 5 Section I m Q :� Y �TT', S " ' Ti ') Y I d T th r . .r` . .ys S� k rif to § n T f a . H ,?.fi a N , s r . [ i U i § -0 4 t >_ 4.b s i ••1 N N O g : N Q N 0 0 m I M Y. a'1 ( f 0 0. N > Q tY Q. a l� 0 N 0 P y r rI C W L M k 93` +j := t0 d • e 0 :. 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C C U d N C V 0 . } a N J e Q ' .c 0 0 - O N c U a Oa m a w 0 a 0 > - r 0 2 0 E at o m Q Page 10 of 10 • Attachment 6 Section E 'li Island Substance Abuse C cil POLICY & PROCEDURES • WORKPLACE SAFETY and SUBSTANCE ABUSE IN THE WORKPLACE POLICY: The Big Island Substance Abuse Council maintains a strong commitment to provide a safe, efficient and productive work environment by ensuring that employees are able to perform their duties in a manner that protects their interests and those of their co- workers and consumers. In keeping with this commitment and to preserve the BISAC Mission, the agency has a strict policy regarding safety in the workplace and the inappropriate use and possession of drugs and/or alcohol. BISAC performs background investigations on all staff (particularly for all adolescent program • staff) to ensure that reasonable precautions have been performed to provide protection, confidentiality and security of all persons served by the agency. In addition, investigations are performed to ensure completion of any outstanding substance use related rehabilitation and/or sentencing. The scope of investigation may include, but not be limited to the following areas: a. Use of illegal drugs and/or abuse of alcohol or drugs. b. Conviction records or any involvement in illegal activities related to child endangerment. c. Conviction records or any involvement in illegal activities related to financial matters (for fiscal and administrative staff). d. Serious mental, emotional and/or nervous disorders. No staff member or volunteer may use, possess, distribute or sell alcohol or any illegal drug while on agency premises or while operating a vehicle that is owned or leased by the agency. In addition, no staff member or volunteer shall report to work or remain on duty while under the influence of alcohol or an illegal drug. Involvement with illegal substances can be extremely disruptive and harmful to the workplace. It can adversely affect the quality of work and the performance of employees, pose serious safety and health risks to the user and others, have a negative impact on work efficiency and productivity For purposes of this policy, a drug will be considered an "illegal drug" if its use is prohibited or restricted by law. Because of the nature of the Big Island Substance Abuse Council, no staff member or volunteer may use or possess a mood or mind altering drug or an illegal drug regardless of whether such conduct constitutes an illegal act or whether the individual is criminally prosecuted and/or convicted for such conduct. All staff are required to refrain from using any mood or mind altering prescription medicine, which may adversely affect their fitness for duty or job performance. All potential employees are subject to alcohol and drug testing as a condition of employment and all current staff and volunteers are subject to random alcohol and drug testing upon request. In the event a test has been requested, the individual will have four (4) hours to submit a specimen for testing. If the individual's specimen indicates the presence of alcohol or illegal drugs the individual will be immediately suspended without pay pending further investigation. CEO Rev. 4/99 Page 1 of 7 POLICY AND PROCED S • Attachfnent 6 • WORKPLACE SAFETY/ Section E SUBSTANCE ABUSE IN E WORKPLACE continued State of Hawaii Substance Abuse Testing Regulations • SUMMARY The State of Hawaii regulates substance abuse testing through Hawaii Chapter 113 of Title 11, Hawaii Administrative Rules, entitled "Substance Abuse testing ". The highlights of these rules are: 1. Exemptions: Toxicology testing used in the direct clinical management of clients, testing for alcohol related to HRS Chapters 286 and 291, testing pursuant to Mandatory Guidelines for Federal Workplace Drug Testing Programs, and testing of individuals under the supervision or custody of the Judiciary, the Department of Public Safety, the Hawaii Paroling Authority, and the Office of Youth Services. (11- 113 -3) 2. No laboratory in the State shall store or test specimens pursuant to this chapter without a • current and valid substance abuse testing license from the department. Testing of samples from Hawaii performed in another state may be performed by laboratories currently licensed by the State to conduct substance abuse testing, and whose standards are comparable to those contained in this chapter, and approved by the director, or laboratories certified by the Substance Abuse and Mental Health Services Administration (SAMSHA, formerly NTDA). (11- 113 -8a,g) 3. Individuals to be tested will be supplied by the third party (employer) with: a. A written statement of the specific substances to be tested for; b. A statement that over- the - counter medications or prescribed drugs may result in a positive test; c. A medication disclosure form with notice that providing information on the disclosure form is optional, that the individual shall maintain custody of the form, that the individual may voluntarily disclose the information to the medical review officer. (11- 113 -5) 4. All information on the chain of custody forms will be confidential, and "coded" identities of the individuals tested will be used, i.e. ID numbers instead of names will be used. (11 -113- 27) 5. No person will serve as a medical review officer without possessing a current and valid medical review officer license from the director. (11- 113 -20) 6. The medical review officer will receive from the laboratory all positive test results and determine whether the results can be attributed to factors other than substance abuse. (11- 113-25) 7. Procedures must be in place to ensure that the identity of an individual with a presumptive positive test result or unverified test result cannot be determined by the third party in any manner including, but not limited to, the method of billing. (I1-113-29d) CEO Rev. 4/99 Page 2 of 7 POLICY AND PROCEDURES 1- Attachment 6 ® VORKPLACE SAFE. ; • Section E SUBSTANCE ABUS THE WORKPLACE' continued • Note: Although only positive results specifically required MRO review, due to the above requirement, all results will be released to the MRO for review. 8. Results may not be provided verbally by telephone. (11- 113 -30) DEFINITIONS I. Prohibited Items and Substances: a. Illegallcontrolled substances b. Mood or mind- altering substances c. "look- alike" substances d. Designer and synthetic drugs e. Inhalants • f. Alcoholic beverages g. Prescriptive drugs (except when prescribed by a licensed physician/dentist for the person in possession of the drugs) h. Drug paraphernalia i. Equipment and literature related to illegal drug or substance use. 2. Condition of Employment: All applicants receiving an offer of employment by BISAC will be required to submit to an alcohol and drug test and employment will depend on a negative test result. • 3. Reasonable Suspicion: A belief based upon objective and articulate facts sufficient to lead a prudent person to suspect an occurrence is or has taken place. 4. Random Sampling: Drug screening of staff or volunteers selected by lot or sampling. 5. Under the Influence: Being affected by a drug or alcohol or the combination of a drug and alcohol in any detectable manner. The symptoms of influence are not confined to those consistent with behavior nor the obvious impairment of physical or mental ability such as slurred speech or difficulty in maintaining balance. 6. Agency Premises: All agency property, facilities, land lodging quarters, buildings, structures, trailers, equipment, offices, desks, lockers, vehicles, aircraft and parking lots whether owned, leased or under control of the company. Included are the work locations, including the job site of a consumer, supplier, subcontractor or associate contractor or the travel to and from those locations while on agency business. CONTROLLING SUBSTANCE ABUSE 1. BISAC utilizes its employee assistance program and at its discretion, may provide employee alcohol and drug abuse assessments with a confidential referral and a one -time opportunity CEO Rev. 4/99 Page 3 of 7 PQLICY AND PROC S tit Attachment 6 • WORKPLACE SAFE `- • Section E SUBSTANCE ABUSE THE WORKPLACE continued • performed with concern for the dignity and personal privacy of staff and/or other individuals involved. Enforcement 1. Compliance and Notification: The company solicits all staff and volunteers to comply with this policy for his or her own safety, the safety of other workers and for the good of the company. Staff and volunteers are required to abide by the provisions of this policy as a condition of employment. 2. Violations a. Manufacturing, distributing, dispensing, forging prescriptions, possessing or using any of • the prohibited items and substances outlined in this policy while on company premises or while on company business. b. Testing positive for the presence of any detectable amount of a prohibited drug or substance.. - c. Refusal to sign consent form for drug testing and background investigation. d. Refusal to submit to a drug screening test. e. Refusal to comply with a search or investigation as described in this policy. f. Arriving at or being on company premises and/or reporting for off -site duty under the influence of drugs or alcohol. g. Failure to obtain an evaluation by a Hawaii State Certified Substance Abuse Counselor working within a Hawaii State Accredited and Licensed Treatment Program and satisfactorily participate in and complete a drug/alcohol abuse assistance or rehabilitation program. 3. Penalties: Testing positive or presenting "reasonable suspicion" for drug use. 1st Offense 1) Two (2) week suspension without pay. 2) Referral to the Employee Assistance Program Counselor. 3) Completion of any prescribed treatment as outlined in this section at employee's own expense. 4) Provide BISAC with a substance abuse /mental health evaluation, progress and outcome of treatment recommendation. 5) Random toxicology screening for one (1) year following treatment completion. 2nd Offense - Immediate termination from employ or agreement. Background Investigation: 1) Findings of offense penalties that are not fulfilled will result in suspension without pay until penalty is completed (documentation required). CEO Rev. 4/99 Page 5 of 7 POLICY AND PROCEDURES • Attachment 6 WORKPLACE SAFE. Section E SUBSTANCE ABUS THE WORKPLACE continued Big Island Substance Abuse Council WORKPLACE SAFETY and SUBSTANCE ABUSE IN THE WORKPLACE Addendum A CONSENT AND RELEASE The undersigned staff member and/or volunteer hereby authorizes Big Island Substance Abuse Council to conduct condition of employment drug screening, random drug screening tests and background investigations as required by the "Workplace Safety and Substance Abuse in the • Workplace Policy ". I understand that a condition of employment drug screening and random urine drug screening tests will be administered to determine the presence of mood or mind altering drugs and substances prohibited by the "Workplace Safety and Substance Abuse in the Workplace Policy ". I understand that the Big Island Substance Abuse Council will perform background investigations as described in the "Workplace Safety and Substance Abuse in the Workplace Policy ". I further understand the penalties described in the "Workplace Safety and Substance Abuse in the Workplace Policy" which include suspension and termination. I release and hold harmless the designated physician, testing laboratory and/or medical facility or investigation agency for release of information to Big Island Substance Abuse Council. I also release and hold harmless Big Island Substance Abuse Council, its Directors, officers and staff for the use of this information. Staff/Volunteer Signature Date Print Name Supervisor I have received a copy of the Policy and Procedure on Workplace Safety and Substance Abuse in the Workplace. Initial Date CEO Rev. 4/99 Page 7 of 7 • • • BIG ISLAND SUBSTANCE ABUSE COUNCIL (A Hawaii Non -Profit Corporation) AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1998 �. 9: Fationato, Fgisi A Professional Corporation 1135 Makawao Avenue Suite 103-308 Makawao, Hawaii 96768 (808) 572 -2978 • TART c OF CONTFNTS • Page Independent Auditor's Report on Basic Financial Statements 1 Financial Statements: Statement of Financial Position 2 Statement of Activity 4 Statement of Functional Expenses 5 • Statement of Changes in Net Assets 6 Statement of Cash Flows 7 Notes to the Financial Statements 8 o1J WCLtV0/7,a/A0, 49,01.1 Iona/ go,efroveatha 1135 Makawao Avenue • Suite 103 -308 Makawao, Hawaii 96768 (808) 572 -2978 JNT)EPRb'DFNT AUDITOR'S REPORT To the Board of Directors Big Island Substance Abuse Council Hilo, Hawaii 96721 • We have audited the accompanying statement of financial position of Big Island Substance Abuse Council (a Hawaii non -profit corporation) as of June 30, 1998, and the related statements of activity and functional expenses, changes in net assets and cash flows for the year then ended. These financial statements are the responsibility of Big Island Substance Abuse Council's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Big Island Substance Abuse Council as of June 30, 1998, and the changes in its net assets and its cash flows for the year then ended in conformity with generally accepted accounting principles. Makawao, Hawaii September 9, 1998 0 • • BIG ISLAND SUBSTANCE ABUSE COUNCIL Statement of Financial Position • June 30, 1998 ASSETS CURRENT ASSETS: Cash: Checking • BOH (Note 7) $139,003 Savings - FHB (Note 7) 112,218 Savings - BOH (Note 7) 8,019 Petty Cash 400 • Total Cash 259,640 Accounts Receivable: A/R - Government 132,169 A/R - Insurance Companies 116,579 Allowance for Uncollectible Accounts (Note 3) (15,140) Net Accounts Receivable 233,608 Prepaid Expenses 61,283 Unconditional Promises to Give (Note 5) 8,750 Total current assets 563,281 PROPERTY, FURNITURE AND EQUIPMENT (Note 2) Equipment 247,243 Furniture and Fixtures 49,182 Leasehold Improvements 21,809 Vehicles 111,957 430,191 Less: Accumulated Depreciation and Amortization (254,661) Net Fixed Assets 175,530 DEPOSITS 13,835 TOTAL ASSETS $752,646 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 2 • • BIG' ISLAND SUBSTANCE ABUSE COUNCIL Statement of Financial Position June 30, 1998 LIABILITIES AND NET ASSETS CURRENT LIABILITIES: Accounts Payable $23,055 Accrued Vacation 10,000 Accrued Payroll and Related Taxes 6,649 • Allowance for Possible Disallowed Claims (Note 3) 15,000 Total Current Liabilities 54,704 NET ASSETS (Note 4) Unrestricted 662,687 Temporarily Restricted 10,000 Permanently Restricted . 25,255 Total net assets 697,942 TOTAL LIABILITIES AND NET ASSETS $752,646 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 3 D . ' •IG ISLAND SUBSTANCE ABUSE COIL • Statement of Activity For the Year Ended June 30, 1998 • Temporarily Permanently Unrestricted Restricted Restricted . Total REVENUE Hawaii Department of Health $768,506 $768,506 Hawaii Housing Authority 47,571 47,571 Hawaii County Contract 32,745 25,255 58,000 Fees for Service - Insurance, Clients and Others 604,802 604,802 Hawaii Island United Way 24,937 24,937 Hawaii Judiciary 21,594 21,594 Interest Income 5,423 5,423 Other Income 9,372 9,372 In -Kind Contributions 6,126 6,126 Public Donations and Contributions 7,953 28,400 36,353 • Provider Adjustments (Note 3) (66,399) (66,399) • Total Revenue 1,462,630 28,400 25,255 1,516,285 EXPENSES Wages 805,682 5,802 811,484 Rent 136,174 938 137,112 Health Insurance and Benefits 88,780 128 c 88,908 Payroll Taxes 82,387 618 83,005 Depreciation 59,613 59,613 Supplies 48,594 2,186 50,780 Utilities 38,694 53 38,747 Professional Fees 29,334 3,800 33,134 Travel and Other Expenses • 27,344 2,835 30,179 Insurance 24,436 24,436 Telephone 20,733 160 20,893 Food and Other Client Benefits 20,081 20,081 Repairs and Maintenance 17,468 1,087 18,555 Bad Debt Expense 15,446 15,446 Tox Screening 10,735 10,735 Equipment Rentals 9,072 25 9,097 Office and Other Expenses 8,859 8,859 Printing & Postage 8,645 36 8,681 Contractual Services 7,394 7,394 Training and Conference 5,605 732 6,337 Total Expenses . 1,465,076 • 18,400 0 1,483,476 Excess Revenue Over (Under) Expenses • ($2,446) $10,000 $25,255 $32,809 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 4 0 • • IG ISLAND SUBSTANCE ABUSE COIL Statement of Functional Expenses For the Year Ended June 30, 1998 • Program Supporting Services Services Total EXPENSES CLASSIFICATIONS Wages 628.819 182,665 811,484 Rent 119,256 17,856 137,112 Health Insurance and Benefits 68,084 20,824 88,908 Payroll Taxes 63,552 19,453 83,005 Depreciation 0 59,613 59,613 Supplies 49,998 782 50,780 Utilities 34,487 4,260 38,747 Professional Fees 22,837 10,297 33,134 • Travel and Other Expenses 25,189. 4,990 30,179 Insurance 22,265 2,171 24,436 Telephone 20,017 876 20,893 Food and Other Client Benefits 20,081 20,081 Repairs and Maintenance 18,509 46 18,555 Bad Debt Expense 15,446 15,446 Tox Screening 10,735 10,735 Equipment Rentals 8,561 536 9,097 Office and Other Expenses 8,192 . 666 8,858 Printing & Postage 8,260 421 8,681 Contractual Services 3,876 3,518 7,394 Training and Conference . 5,260 1,077 6,337 Total Expeneses 1,153,424 330,051 1,483,475 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 5 we • • BIG ISLAND SUBSTANCE ABUSE COUNCIL v • Statement of Changes in Net Assets For the Year Ended June 30, 1998 Temporarily Permanently Total Unrestricted Restricted Restricted Net Assets Net Assets, June 30, 1997 $665,133 $0 $0 $665,133 Excess Revenue Over (Under) Expenses (2,446) 10,000 25,255 32;809 Net Assets, June 30, 1998 $662,687 $10,000 $25,255 $697,942 • The accompanying notes and Auditor's report are and integral part of these financial statements. Page 6 9 • • 41/ ISLAND SUBSTANCE ABUSE COL. Statement of Cash Flows For the Year Ended June 30, 1998 • CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Government Agencies $1,037,520 Cash Received from Clients, Grantors, Donors and the Hawaii United Way 608,089 Interest Received 5,423 Cash Paid to Employees and Vendors (1,456,746) • Net Cash Provided by Operating Activities (Note 8) 194,286 • CASH FLOWS USED BY INVESTING ACTIVITIES Purchase of Furniture and Fixtures (7,178) Purchase of Equipment (39,070) Purchase of Vehicles (55,876) Purchase of Leasehold Improvements (1,425) Net Cash Used by Investing Activities • (103,549) CASH FLOWS USED BY FINANCING ACTIVITIES • 0 Net Increase in Cash for the Year 90,737 CASH BALANCE, JUNE 30, 1997 168,903 CASH BALANCE, JUNE 30, 1998. $259,640 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 7 • • Big Island Substance Abuse Council Notes to the Financial Statements June 30, 1998 • Note 1. ORGANIZATION Big Island Substance Abuse Council was incorporated on May 11, 1964 as a non -profit corporation under the laws of the State of Hawaii. The Council was formed for the prevention, intervention and education of alcohol and drug addiction and abuse. The Council is dedicated to the healing of the mind, body and spirit of its clients. The Council provides treatment services in Hilo, Kona and Naalehu. In providing treatment for substance abuse, the Council employs about 35 individuals and operates four major programs: adult, adolescent, paranatal and supportive living. Big Island Substance Abuse Council is exempt from Federal income taxes pursuant to Internal Revenue Code section 501 (c) (3), and exempt from State income taxes under Section 416 -19 and • 416 -20 of the Hawaii Revised Statutes. Therefore, no provision for Federal or State income taxes is required for the financial statements. Note 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - - 1 - .11 - i - t- • !4I ..- Big Island Substance Abuse Council uses the accrual method of accounting. Under this method of accounting, revenue is recognized when earned rather than when received and expenses are recognized when incurred rather than when. paid. For contributions and donations, revenue is recognized when the gift is received. For State and County grants and contracts, revenue is recognized as the applicable requirements are fulfilled.. Accounts Receivable represents revenue earned and not yet received. • Property and F,quipment Property and equipment are stated at cost. Depreciation is computed on the straight -line basis over the estimated useful lives of the assets, which range from 3 to 7 years. Donated property and equipment are recorded as revenue at their estimated fair value. Such donations are reported as unrestricted revenue unless the donor has restricted the donated asset to a specific purpose. During the year, the Council purchased a new client transportation van with Hawaii County grant funds. As a result, this van reverts back to the County upon discontinuance of its intended purpose. Therefore, it is considered a permanently restricted asset. Cash and Caah Equivalents For the purpose of the statement of cash flows, cash is defined as demand deposits, petty cash on hand and savings accounts. Page 8 o • Big Island Substance Abuse Council Notes to the Financial Statements June 30, 1998 • Note 3 TISE OF FSTIMATFS• The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. As of June 30, 1998, the Council had $116,579 of accounts receivable due from private insurance companies for billings of services rendered during the fiscal year. Actual payments received from insurance companies routinely change due to changes in services covered and client eligibility. As a result, management recorded a reserve for uncollectable amounts of $15,140.. Although a possibility exists that amounts actually collected could differ materially, management believes that subsequent funds collected for these receivables will be close to net accounts receivable recorded • on the financial statements. During the year, the Council billed the State of Hawaii, Department of Health about $768,000 for services rendered. Pursuant to the State contracts, the State reserves the right to monitor the Council and disallow certain billings. As a result, the ultimate determination of amounts received under these contracts generally is not final until such monitorings have been completed: Management has therefore recorded an estimated allowance for possible disallowed claims of $15,000. Management believes that disallowed billings, if any, will not exceed the estimated allowance. Note 4. NET ASSETS The Big Island Substance Abuse Council has conformed to Statement of Financial Accounting Standards (SFAS) No. 117, "Financial Statements of Not -for -Profit Organizations ". Accordingly, the Council is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets and permanently restricted net assets. Temporarily restricted net assets represents restricted grants received from private foundations for which the restriction had not yet been fulfilled as of June 30, 1998. During the year, the Council received $28,400 of restricted grant funds of which $18,400 were spent for their intended purpose. The remaining $10,000 will be used to purchase computer equipment subsequent to • fiscal year end. Permanently restricted net assets represents fund received from the County of Hawaii for the purchase of a client transportation van. Since the van will revert back to the County upon termination of its intended use, its value is recorded as a permanently restricted asset on the statement of financial position. Page 9 • Big Island Substance Abuse Council • Notes to the Fi mtcial Statements • June 30, 1998 Note 5. UNCONDITIONAL PROMISE TO GIVE Pursuant to SFAS 116, the Council has recorded Hawaii United Way's unconditional promise to give in the amount of $8,750. These funds will be received over the six months ending December 31, 1998. Note 6. LEASE COMMITMENTS The Council leases facilities in several locations in order to fulfill its mission. In addition, the Council entered into certain operating leases for equipment. The following schedule shows the noncancellable portion of lease obligations to the Big Island Substance Council. • 1999. $180,285 2000 $156,797 2001 $123,607 2002 $114,135 2003 $ 47,585 Note 7. CONCENTRATION OF CREDIT RISK The Council maintains its cash accounts in a commercial bank in Hilo, Hawaii. The balances are insured by the Federal Deposit Insurance Corporation (FDIC) up to $100,000. As of June 30, 1997, these bank accounts exceeded the FDIC insured limit by $59,239. Note 8. RECONCILIATION OF EXCESS REVENUE AND SUPPORT OVER EXPENSES WITH NET CASH PROVIDED BY OPERATING ACTIVITIES Excess Revenue and Support over Expenses $ 32,809 Add Depreciation 59,613 Adjustments to reconcile: Decrease in Accounts Receivable 126,179 Increase in Prepaid Expenses ( 17,235) Increase in Deposits ( 4,550) Increase in Allowance for Bad Debts 15,140 Increase in Promise to Give ( 8,750) Increase in Payables 10,126 Decrease in Accrued Expenses ( 23,146) Increase in Allowance for Possible Disallowed Claims 4 100 Net Cash Provided by Operating Activities $194,286 Page 10 • • • DRAFT FOR DISCUSSION • PURPOSES ONLY BIG ISLAND SUBSTANCE ABUSE COUNCIL (A Hawaii Non -Profit Corporation) • AUDITED FINANCIAL STATEMENTS • FOR THE YEAR ENDED JUNE 30, 1999 -' fo�. fja,lezaOL'6 C 3a 1 A Professional Corporation 1043 Makawao Avenue Suite 205 Makawao, Hawaii 96768 (808) 572 -2978 • TABLE OF CONTENTS • Page Independent Auditor's Combined Report on Basic Financial Statements and Supplemental Schedules 1 Financial Statements: Statement of Financial Position 2 Statement of Activity and Functional Expenses 4 • Statement of Changes in Net Assets 6 Statement of Cash Flows 7 Notes to the Financial Statements 8 Schedule of Federal Awards 13 Independent Auditor's Report on Compliance and Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 14 Independent Auditor's Report on Compliance with Requirements Applicable to Each Major Program and Internal Control Over Compliance in Accordance with OMB Circular A -133 16 Schedule of Findings and Questioned Costs 18 • • • • 7047...�ststaaoao daenae, Yaite 205 flaiimziao, ;duet 96768 .94eoae 808 572 2.978 gaz 808 572- 8007 I NDEPENDENT At TDITOR'C OMBINED REPORT ON THE BA I FINANCIAL STATEMENTS AND 51IPPI,EMENTAL SCHEDT ILES To the Board of Directors of • Big Island Substance Abuse Council Hilo, Hawaii 96720 We have audited the accompanying statement of financial position of Big Island Substance Abuse Council as of June 30, 1999, and the related statements of activities, functional expenses, • changes in net assets and cash flows for the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Big Island Substance Abuse Council as of June 30, 1999, and the changes in its net assets and its cash flows for the year then ended in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated September 10, 1999 on our consideration of the Organization's intemal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Our audit was performed for the purpose of forming an opinion on the basic financial statements of Big Island Substance Abuse Council taken as a whole. The accompanying schedule of federal awards is presented for purposes of additional analysis as required by U. S. Office of Management and Budget Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations, and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects, in relation to the basic financial statements taken as a whole. Makawao, Hawaii September 10, 1999 6 • • • BIG ISLAND SUBSTANCE ABUSE COUNCIL • Statement of Financial Position June 30, 1999 (With Comparative Totals for June 30, 1998) ASSETS 1999 1998 CURRENT ASSETS: Cash: Checking - BOH (Note 7) $114,548 $139,003 Savings - FHB (Note 7) 9,018 112,218 Savings - American Savings (Note 7) 16,669 8,019 Petty Cash 500 400 • Total Cash 140,735. 259,640 Accounts Receivable: A/R - Government 226,173 132,169 A/R - Insurance Companies 86,078 116,579 Allowance for Uncollectible Accounts (Note 3) (17,371) (15,140) Net Accounts Receivable 294,880 233,608 Prepaid Expenses 54,840 61,283 Unconditional Promises to Give (Note 5) 8,750 8,750 Total current assets 499,205 563,281 PROPERTY, FURNITURE AND EQUIPMENT (Note 2) Equipment 304,877 247,243 Furniture and Fixtures 51,011 49,182 Leasehold Improvements 43,801 21,809 Vehicles 111,957 111,957 511,646 430,191 Less: Accumulated Depreciation and Amortization (335,694) (254,661) Net Fixed Assets 175,952 175,530 DEPOSITS 19,955 13,835 TOTAL ASSETS $695,112 $752,646 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 2 • r • • BIG ISLAND SUBSTANCE ABUSE COUNCIL • Statement of Financial Position June 30, 1999 (With Comparative Totals for June 30, 1998) LIABILITIES AND NET ASSETS CURRENT LIABILITIES: Accounts Payable $14,206 $23,055 Accrued Vacation (Note 3) 10,000 10,000 Accrued Payroll and Related Taxes 13,914 6,649 • Deferred Revenue 17,983 0 Allowance for Possible Disallowed Claims 0 15,000 Total Current Liabilities 56,103 54,704 NET ASSETS (Note 4) Unrestricted 639,009 662,687 Temporarily Restricted 0 10,000 Permanently Restricted 0 25,255 Total Net Assets 639,009 697,942 TOTAL LIABILITIES AND NET ASSETS $695,112 $752,646 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 3 • • • BIG ISLAND SUBSTANCE ABUSE COUNCIL Statement of Activity For the Year Ended June 30, 1999 (With Comparative Totals for the Year Ended June 30, 1998) 1999 Temporarily Permanently 1998 • Unrestricted Restricted Restricted Total Total REVENUE • Hawaii Department of Health 5938,674 5938,674 5768,506 Fees for Service - Insurance, Clients and Others 580,775 580,775 604,802 Hawaii Department of Public Safety 184,829 184,829. 0 Hawaii Housing Authority 0 0 47,571 Hawaii County Contract 50,000 50,000 58,000 Hawaii Community Foundation 50,000 50,000 - 0 Hawaii Island United Way 17,500 • 17,500 24,937 • Hawaii Judiciary 0 0 21,594 Interest Income 5,579 5,579 5,423 Other Income - 0 0 9,372 In -Kind Contributions • 0 0 6,126 Public Donations and Contributions 6,614 6,614 36,353 Provider Adjustments (Note 3) (43,761) (43,761) (66,399) Total Revenue 1,790,210 0 0 1,790,210 1,516,285 • EXPENSES Programs: Drug and Alcohol Treatment 1,072,877 1,072,877 872,274 Baby Safe & Family Strengthening 334,709 334,709 281,150 Therapeutic Living - - 179,272 179,272 0 Total Program Expenses - 1,586,858 0 0 1,586,858 1,153,424 Supporting Services 262,285 262,285 330,051 Total Expenses 1,849,143 0 0 1,849,143 1,483,475 Net Revenue Over /(Under) Expenses (558,933) 50 $0 ($58,933) 532,810 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 4 • • • BIG ISLAND SUBSTANCE ABUSE COUNCIL • Statement of Functional Expenses For the Year Ended June 30, 1999 (With Comparative Totals for the Year Ended June 30, 1998) 1999 Program Supporting 1998 Services Services Total Total Wages $829,338 $158,815 $988,153 $811,484 Rent 182,887 17,842 200,729 137,112 Health Insurance and Benefits 97,294 18,422 115,716 88,908 Payroll Taxes 86,533 16,564 103,097 83,005 Depreciation 72,621 8,412 81,033 59,613 Supplies 57,113 1,672 58,785 50,780 • Utilities 49,245 4,296 53,541 38,747 Telephone 31,709 4,344 36,053 20,893 Insurance 27,492 2,719 - 30,211 24,436 Pension Contribution (Note 10) 21,546 7,184 28,730• 0 Professional Fees 11,760 10,727 22,487 33,134 Food and Other Client Benefits 19,284 1,502 20,786 20,081 Travel and Other Expenses 18,167 1,863 20,030 30,179 Repairs and Maintenance 17,955 944 18,899 18,555 Bad Debt Expense 17,291 0 17,291 15,446 Office and Other Expenses 11,559 447 12,006 8,858 Tox Screening 10,999 42 11,041 10,735 Equipment Rentals 6,782 2,974 9,756 9,097 Printing & Postage 7,596 696 8,292 8,681 Training and Conference 6,141 1,716 7,857 6,337 Contractual Services 3,546 1,104 4,650 7,394 Total Expenses $1,586,858 $262,285 $1,849,143 $1,483,475 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 5 • • BIG ISLAND SUBSTANCE ABUSE COUNCIL • Statement of Changes in Net Assets For the Year Ended June 30, 1999 Temporarily Permanently Total Unrestricted Restricted Restricted Net Assets Net Assets, June 30, 1998 $662,687 $10,000 $25,255 $697,942 Net Assets Released from 35,255 (10,000) (25,255) 0 Restrictions and Transfers Excess Expenses Over Revenue (58,933) 0 0 (58,933) • Net Assets, June 30, 1999 $639,009 $0 $0 $639,009 The accompanying notes and Auditor's report are and integral part of these financial statements. Page 6 • • • • • BIG ISLAND SUBSTANCE ABUSE COUNCIL Statement of Cash Flows For the Year Ended June 30, 1999 (With Comparative Totals for June 30, 1998) 1999 1998 CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Government Agencies $1,032,691 $1,037,520 Cash Received from Clients, Grantors, Donors and the Hawaii United Way 797,970 608,089 Interest Received 5,579 5,423 Cash Paid to Employees and Vendors (1,873,690) (1,456,746) • Net Cash Provided by Operating Activities (Note 8) (37,450) 194,286 CASH FLOWS USED BY INVESTING ACTIVITIES Purchase of Furniture and Fixtures (1,829) (7,178) Purchase of Equipment (57,634) (39,070) Purchase of Vehicles 0 (55,876) Purchase of Leasehold Improvements (21,992) (1,425) Net Cash Used by Investing Activities (81,455) (103,549) CASH FLOWS USED BY FINANCING ACTIVITIES 0 0 Net Increase (Decrease) in Cash for the Year (118,905) 90,737 CASH BALANCE, BEGINNING OF YEAR 259,640 168,903 CASH BALANCE, END OF YEAR $140,735 $259,640 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 7 • • Big Island Substance Abuse Council Notes to the Financial Statements • June 30, 1999 Note 1. ORGANIZATION Big Island Substance Abuse Council was incorporated on May 11, 1964 as a non - profit corporation under the laws of the State of Hawaii. The Council was formed for the prevention, intervention and education of alcohol and drug addiction and abuse. The Council is dedicated to the healing of the mind, body and spirit of its clients. The Council provides treatment services in Hilo, Kona and Naalehu. In providing treatment for substance abuse, the Council employs about 35 individuals and operates four major programs: adult, adolescent, paranatal and supportive living. • Big Island Substance Abuse Council is exempt from Federal income taxes pursuant to Internal • Revenue Code section 501(c)(3), and exempt from State income taxes under Section 416 -19 and 416 -20 of the Hawaii Revised Statutes. Therefore, no provision for Federal or State income taxes is required for the financial statements. Note 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Revenue and Expense Recognition; Big Island Substance Abuse Council uses the accrual method of accounting. Under this method of accounting, revenue is recognized when earned rather than when received and expenses are recognized when incurred rather than when paid. For contributions and donations, revenue is recognized when the gift is received. For State and County grants and contracts, revenue is recognized as the applicable requirements are fulfilled. Accounts Receivable represents revenue earned and not yet received. �r perty and Equipment: Property and equipment are stated at cost. Depreciation is computed on the straight -line basis over the estimated useful lives of the assets, which range from 3 to 7 years. Donated property and equipment are recorded as revenue at their estimated fair value. Such donations are reported as unrestricted revenue unless the donor has restricted the donated asset to a specific purpose. During the prior year, the Council purchased a new client transportation van for approximately 525,000 with Hawaii County grant funds. According to the terms of the grant, this van reverts back to the County upon discontinuance of its intended purpose. -- Cash and Cash Equivalents: For the purpose of the statement of cash flows, cash is defined as demand deposits, petty cash on hand and savings accounts. Page 8 Y • • Big Island Substance Abuse Council Notes to the Financial Statements • June 30, 1999 Note 3. USE OF ESTIMATES The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Allowance for Uncollectible Accounts - As of June 30, 1999, the Council had $86,078 of accounts receivable due from private insurance companies and individuals for billings of services rendered during the fiscal year. Actual payments received from insurance companies routinely change due to changes in services covered and client eligibility. As a result, management • recorded a reserve for uncollectible amounts of $17,371. Although a possibility exists that amounts actually collected could differ materially, management believes that subsequent funds collected for these receivables will be close to net accounts receivable recorded on the financial statements. Accrued Vacation - The Organization's employees are required to use up their accrued leave each year prior to their "anniversary date" (date of hire). However, if an employee leaves the Organization prior to their anniversary date, they may receive a payout of their accrued vacation at management's discretion. As a result, management has estimated the amount to be paid out during the year. Note 4. NET ASSETS The Big Island Substance Abuse Council has conformed to Statement of Financial Accounting Standards (SFAS) No. 117, "Financial Statements of Not- for -Profit Organizations ". Accordingly, the Council is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets and permanently restricted net assets. All donor - restricted support is reported as an increase in temporarily or permanently restricted net assets, depending on the nature of the restriction. Note 5. UNCONDITIONAL PROMISE TO GIVE Pursuant to (SFAS) No. 116, " Accounting for contributions received and contributions made ", the Council has recorded Hawaii United Way's unconditional promise to give in the amount of $8,750. These funds will be received over the six months ending December 31, 1999. Page 9 • • Big Island Substance Abuse Council Notes to the Financial Statements • June 30, 1999 Note 6. LEASE COMMITMENTS The Council leases facilities in several locations in order to fulfill its mission. In addition, the Council entered into certain operating leases for equipment. The following schedule shows the noncancellable portion of lease obligations to the Big Island Substance Council. 2000 $181,442 2001 $172,613 2002 $115,652 2003 $ 47,585 • Note 7. CONCENTRATIONS OF CREDIT RISK Cash Accounts - The Organization maintains its cash accounts in a commercial bank in Hilo, Hawaii. The balances are insured by the Federal Deposit Insurance Corporation (FDIC) up to $100,000. As of June 30, 1999, these bank accounts exceeded the FDIC insured limit by $14,548. Management believes that the risk is limited because the bank is a large institution with a strong financial position. Major Grantor - The Council receives over 52% of its support from the State of Hawaii Department of Health. Note 8. RECONCILIATION OF EXCESS EXPENSES OVER REVENUE AND SUPPORT WITH NET CASH USED BY OPERATING ACTIVITIES Excess Expenses over Revenue and Support ($58,933) Add Depreciation 81,033 Increase in Allowance for Bad Debts 2,231 Decrease in Allowance for Possible Disallowed Claims ( 15,000) Adjustments to reconcile: Increase in Accounts Receivable ( 63,503) Decrease in Prepaid Expenses 6,443 Increase in Deposits ( 6,120) Decrease in Payables ( 8,849) Increase in Accrued Expenses 7,265 Increase in Deferred Revenue 17.983 Net Cash Used by Operating Activities S (37.450) Page 10 • • • Big Island Substance Abuse Council Notes to the Financial Statements June 30, 1999 Note 9. COMMITMENTS AND CONTINGENCIES Line of Credit — The Council has a line of credit agreement with a local bank, which provides that it may borrow up to $100,000 at the bank's Base Rate of interest plus 2 %. The security for the line is the Organization's accounts receivable, furniture, fixtures, and equipment. The agreement expires on March 1, 2000 and is renewable annually be mutual agreement of the parties. There were no borrowings against the line at June 30, 1999. Allowance for Possible Disallowed Claims - During the year, the Council received various grants • from the State of Hawaii and the County of Hawaii for services rendered. Pursuant to the contracts, these government agencies reserve the right to monitor the Council and disallow certain billings. As a result, the ultimate determination of amounts received under these contracts generally is not final until such monitorings have been completed. Note 10. RETIREMENT PLAN The Council adopted a 401(k) retirement plan effective January 1, 1998. The plan covers all employees who are at least 18 years of age with one or more years of service. Employer contributions to the plan are determined annually by the Board of Directors. The Organization contributed $28,730 to the plan during the year. Note 11. FUNCTIONAL ALLOCATION OF EXPENSES Expenses are charged directly to program or management and general categories based on specific identification. Indirect expenses have been allocated based on salary or occupancy expenses. Note 12. FINANCIAL STATEMENT PRESENTATION The financial statements include certain prior year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with generally accepted accounting principles. Accordingly, such information should be read in conjunction with the Organization's financial statements for the year ended June 30, 1998, from which the summarized information was derived. Page 11 • Big Island Substance Abuse Council Notes to the Financial Statements • June 30, 1999 Note 13. YEAR 2000 ISSUE The Council has addressed the. Year 2000 issue and believes the risks associated with non- compliance have been mitigated. However, because of the unprecedented nature of the year 2000 issue, its effects and the success of the Council's remediation efforts will not be fully determinable until the year 2000 and thereafter. As a result, management does not provide any assurance that the Council is or will be completely year 2000 ready, that the Council's year 2000 remediation efforts will be successful in whole or in part, or that the parties with which the Council does business will be year 2000 ready. • Page 12 • BIG ISLAND SUBSTANCE ABUSE COUNCIL Schedule of Federal Awards For the Year Ended June 30, 1999 Federal Grantor / Pass - through Federal CFDA Grant Federal Grantor / Program Title Number Number Expenditures United States Department of the Attorney General Bureau of Justice State of Hawaii Department of Public Safety • Residential Program for Women Offenders * 16.579 PSD 98- CPS -36 $ 179,895 • United States Department of Health and Human Services State of Hawaii Department of Health Substance Abuse Treatment 93.959 DHS -98 -050 205,707 Substance Abuse Treatment * 93.959 DHS -98 -051 63.000 Totals $ 448,602 * Major Program Page 13 envier) No. 66 7, OO? .2t.2 eiC fi It z 9 atiCL/ZCt O EJ_d s& 9nOiiiarz¢/ • 1043Aztausaa doenaee, Sfate P05 .reziausaa, Zaaaaii 96768 1/iane (fag 57 927-z 80B 579 8007 • REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Directors Big Island Substance Abuse Council Hilo, Hawaii 96720 - • We have audited the financial statements of Big Island Substance Abuse Council as of and for the year ended June 30, 1999, and have issued our report thereon dated September 10, 1999. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Organization's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Organization's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the nominal course of performing their assigned functions. • , • Page 2 • We noted no matters involving the intemal control over reporting and its operation that we consider to be material weaknesses. This report . is intended for the information of the audit committee, management and federal awarding agencies and pass - through entities. However, this report is a matter of public record and its distribution is not limited. Makawao, Hawaii 96768 September 10, 1999 • t . o S,�.�r10.9. i:e 2is/Farov¢laa2 • 904.9.ea&eraa Sd?nraae, Yuae 205 fiaZievaa, Z.awaii 96768 ✓ 808 572- 2978 Paz 808 572- 8007 REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A -133 To the Board of Directors Big Island Substance Abuse Council Hilo, Hawaii 96720 • Compliance We have audited the compliance of Big Island Substance Abuse Council with the types of compliance requirements described in the U. S. Office of Management and Budget (OMB) Circular A -133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 1999. The Organization's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of Big Island Substance Abuse Council's management. Our responsibility is to express an opinion on the Organization's compliance based on our audit. We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A- 133, Audits of States, Local Governments, and Non- Profit Organizations. Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining on a test basis, evidence about the Organization's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the Organization's compliance with those requirements. In our opinion, the Organization complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 1999. • Page 2 Internal Control Over Compliance The management of Big Island Substance Abuse Council is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the Organization's internal control over compliance with requ that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A -133. Our consideration of the internal control over compliance would not necessarily disclose • all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with the applicable requirement of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report is intended for the information of the audit committee, management and federal awarding agencies and pass - through entities. However, this report is a matter of public record and its distribution is not limited. Makawao, 96768 September 10, 1999 • • BIG ISLAND SUBSTANCE ABUSE COUNCIL Schedule of Findings and Questioned Costs • • For the Year Ended June 30, 1999 . A. SUMMARY OF AUDIT RESULTS The auditors' report expresses an unqualified opinion on the financial statements of Big Island Substance Abuse Council. No reportable conditions were disclosed during the audit of the financial statements. No instances of noncompliance material to the financial statements of Big Island Substance Abuse Council were disclosed during the audit. • No reportable conditions were disclosed during the audit of the major federal award programs. The auditors' report on compliance for the major federal award programs for Big Island - Substance Abuse Council disclosed no instances of noncompliance. The programs tested as major programs are: 1) Residential Program for Women Offenders (CFDA #16.579) and 2) Substance Abuse Treatment (CFDA #93.959) The threshold for distinguishing major programs was $300,000. Big Island Substance Abuse Council was determined to be a high -risk auditee. B. REPORTABLE CONDITIONS None. • C. FINDINGS AND QUESTIONS COSTS - MAJOR FEDERAL AWARD PROGRAM None D. SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS There are no prior audit findings on which to report. Page 18 F'Ohl : • 9 • PHONE NO. : 18095795221 • Nov. 16 1999 12:10PM P2 g 9 90 I R eturn of Oranization Exempt from lnco T " Form a 1TQ y t Under section 501(c) of the Internal Revenue Code (except black luej�¢ 9� 998 • • or private foundation) or section 4947(aX1) nonexempt charita u (f►j T Form is O oaparmnt a of tre'resvey pen Intenai Nevenue sernce Note: The orpanizatien may have to use a copy of Gb; return to saris& state reporting requirements. to Public Inspection A For the 1998 calendar year, Or tax year period beginning Jul 1 • ,1998, andending J un 30 . '19 99 B Check if C Name or organisation D Employer Identification Number ?lease use Change MS bbnt BIG ISLAND SUBSTANCE ABUSE COUNCIL 99- 0118043 t Initial return w vr rypc. Number 4 street (or P.O. bo. it rmll • k not de6wred to steer addr) Roonvsute E Telephone nwnber Se Final return specific 1420 KILAUEA AVENUE (808) 935 -4927 wstruc- I I Amended return Cons. City, Town or Country nee 71P. F Check .. U if exemption sate rep omno) or HI LO HI 96720 application is pending G Type of organization 0 U Exempt under section 501(c) - 3 '(insert number) or - U section 4947(a)(1) nonexempt charitable trust Note: Section 507(cXS) exempt organizations and 4947(a y7) nonexempt charitable trusts Must attach a completed Schedule A (Form 990). H (a) Is this a group return filed for affiliates? Li Yes U No 1 It either box in H checked 'Yes; enter four -digit group exemption number (GEt) h T � I M (b) If 'yes; enter the number of affiliates for which this return is filed le J Accounting method: U Cash u Accrual (c) Is this a separate return filed by an organization covered by a group ruling? 1 Yes IX I No TI Other (specify) _ . it' • K . Check here. _. J i f the organization's gross receipts zre normally not more than P ,000. The organization need not file a return with the • IRS: but if it received a Form 990 packace in the mail. it should file a return without financial data. Some states require a complete return. Note: Form 990 - may bs used by orcanizations with gross receipts less than $700.000 and total assets less than $250, 000 at end of year. jP,artThA Revenue, Expenses, and Changes in Net Assets or Fund Balances (see instructions) 1 Contributions, gifts, grants, and similar amounts received: • . a Direct public support 1 a 51, 471. b Indirect public support 1 b 17, 500. - c Government contributions (grants) 1 c 1.173.503. d Total (add lines la through lc) (attach schedule of contributors) (cash $ 1. 242,474. $ 0.) L - 1d.Stmt t d 1.242,474. " 2 Program service revenue including government fees and contracts (from Part VII, line 93) 2 537.014 3 Membership dues and assessments 3 4 Interest on savin and temporary cash investments 4 - 5.579. 5 Dividends and interest from securities 5 6a Gross rents I 6a b Less: rental expenses 6b c Net rental income or (loss) (subtract line 6b from line 6a) 6 c 7 Other investment income (describe ► ) 7 8a Gross amount from sale of assets other (A) Securities (8) Other R than inventory 8a E .- ✓ b Less cost or other basis and sales expenses 8b E N c Gain or (loss) (attach schedule) - 8 u E d Net gain or (lass) (combine line Be, columns (A) and (B)) - 8d 0 9 Special events and activities (attach schedule) a Gross revenue (not including ... $ of contributions reported on line la) - - I 9aI 5.143. b Less: direct expenses other than fundraising expenses 9 - • c Net income or floss) from•special events (subtract line 9b from line 9a) 9c 5.143. 10a Gross sales of inventory, less returns and allowances • 110a1 b Less: cost of goods sold I l lobi c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 1011 from line 10a) 10 c 11 Other revenue (from Part VII, line 103) 11 12 Total revenue (add lines ld, 2. 3, 4, 5, 6c, 7, Bd, 9c. 10c, and 11) • 12 1,790.210. E 13 Program services (from line 44, column (6)) 13 1.586.858. P 14 Management and general (from line 44, column (C)) 14 262. 284. N 15 Fundraising•(from line 44. column (D)) - 15 0 E 16 Payments to affiliates (attach schedule) 16 S 17 Total expenses (add lines 16 and 44. column (A)) 17 1 849 142 A 18 Excess or (deficit) for the year (subtract line 17 from line 12) 18 - 58. 932 . N 19 Net assets or fund balances at beginning of year (from line 73, column (A)) 19 697,942. T E 20 Other changes in net assets or fund balances (attach explanation) 20 S 21 Net assets or fund balances at end of year (combine lines 18, 19. and 20) 21 639,010. BAA For Paperwork Reduction Act Notice, see separate instructions. TEEFmor :proems Fun 11 - 16 -99 Y1 :47 RECEIVED FROM:18085796221 P. 1;17 L'pl : ® • PHONE NO. : 18085796221 • Nov. 1n 1999 12: 10P11 p3 Form 990(199,5') BIG ISLAND SUBSTANCE ABUSE COUNCIL A 99-0118043 Pane PPart 11 j Statement of Functional Expenses All organizations t'S St dikble lu.. (A). lumns ( ). (C), and (D) are required for section 501(c)(3) and (4) organizations and section 4947(n)(1) nonexempt charitable busk out optional for others • Do not include amounts reported on line 0 (B) Program (c) Management Eb. 5b, 9b, iOb, or 16 of Fart ! NI IM n (A) Total services and general (D) Fundraising 22 Grants and allocations (attach sche ele) (cash S 1lliMi }'l'I'iId7li , r �, A i tithe! li t 4ou non-cash $ ) 22 4ii �rl Gds F4F' '4r }Ir r l� 23 Specific assistance to indivelos (attach sch) 23 - - 19,284 . 19,284. �� ' t' }:� , l 24 Benefits paid to or for members (attach sch) 24 'tau �i'it� I� I � 5 Q) H IV I f � , I vl d •�`4 r v _ , , 25 Compensation of officers, directors, eta 25 54,271. 36,181. 18. 090. 0. 26 Other salaries and wages 26 933.882. 793, 157. 140, 725. 0 . 27 Pension plan contributions 27 28,730. 21.546. 7,184. 0. 28 Other employee benefits 28 115,716. 97,294. 18,422. 0 . 29 Payroll taxes 29 103, 097. 86.533. 16,564. 0. 30 Professional fundraising fees 30 31 Accounting fees 31 32 Legal fees 32 33 Supplies 33 58,785. 57,113. 1,672. 0 34 Telephone 34 36,053. 31.709. - 4,344. 0 . 35 Postage and shipping 35 • 36 Occupancy 36 254,270. 232.132. 22.138. 0. 37 Equipment rental and maintenance 37 9.756. 6.782. 2,974. 0. 38 . Printing and publications 38 8.292. 7. 596. 696. - 0. 39 Travel 39 20;030. 18,167. 1.263. 0. 40 Conferences, conventions, and meetings 40 7.857. - 6.141. 1.716. 0 . 41 Interest 41 42 Depreciation, depletion, etc (attach schedule) 42 - 81,033.. 72,621. 8,412. 0 . 43 Other expenses (Remise): a 43a bPROFESSIONAL FEES 43b 22,487. 11.760- 10,727. 0. cINSURANCE 43c 30.211. 27.492. 2,719. 0 d REPAIRS AND MAINTENANCE . 43d 18,899. 17.955. 944. 0. e See Other Expenses Stmt 43e 46,489. 43,395 3,094. 0 . 44 Total functional expenses (add lint 22. 43) Organizations these totals to tines l r 3 3- 15rrs (8) (D). 44 1,849,142. 1,586,858. .. 262,284. - 0 . Reporting of Joint Costs - Did you report in column B) (program services) any joint costs from a combined educational campaign and fundraising solicitation? "- ❑Yes © No If Yes,' enter (1) the aggregate amount of these joint costs 5 ; (i) the amount allocated to program services $ ; (Iii) the amount allocated to management and general $ ; and (ea the amount allocated to fundraising $ lPrart'iw {ail Statement of Program Service Accomplishments What is the organization's primary exempt purpose? • SUBSTANCE ABUSE PREVENTION & TREATMENT Program ServiceExpenses All organizations must describe their exempt purpose achievements in a dear and concise manner. State the number of (RcculreC rof 5m (q(3) aao clients served, publications issued, etc. Discuss achievements that are not measurable. (Section 501(c) (4) ) & 4 (¢. tall) tom xabud t izatiens & section 4947(a)(1) nonexempt grants o an- fot(e t charitable trusts must also enter the amount rants & allocations to w optional tor omers.> aALCOHOL /DRUG ABUSE TREATMENT FOR ADULTS: ADMITTED 574 ADULTS TO ALL FACILItIES FOR OUTPATIENT TREATMENT INCLUDING SUBSTANCE ABUSE EDUCATION. VOCATIONAL EDUCATION, SKILL BUILDING, AND INDIVIDUAL COUNSELING. (Grants and allocations $ ) 636.050. bADOLESCENT PROGRAM: TO ASSIST CHEMICALLY DEPENDENT ADOLESCENTS IN DEVELOPING ALTERNATIVE COPING SKILLS TO SUCCESSFULLY AMEND THEIR LIFE PATHkAYS TO PRODUCTIVITY. 131 YOUTHS ADMITTED TO OUTPATIENT PROGRAM RANGING FROM 30 TO 120 DAYS. (Grants and allocations S ) 263. 087. c BABY SAFE PROJECT: SCREENINGS TO 580 WOMEN, OUTREACH SERVICES TO 454 WOMEN, AND 51 REFERRED TO TREATMENT. 38 PRESENTATIONS TO THE MEDICAL COMMLNITY AND 1,165 HOURS OF HEALTH AND SUBSTANCE ABUSE EDUCATION CLASSES GEARED TOWARD PREGNANT WOPEN. (Grants and allocations 5 ) 334.709. d THERAPEUTIC LIVING PROGRAMS: 83 ADULTS ADMITTED TO THE PROGRAM. THE PURPOSES ARE TO REDUCE THE RISK OF RELAPSE AND ASSIST THE ADULT IN REINTEGRATING INTO THE COMMUNITY AS A FUNCTIONAL, CONTRIBUTING MEMBER OF SOCIEETY, (Grants and allocations $ ) 179, 272. e Other program services . .REATnENT.:OR. WofEN. OFF..ENAERS (Grants and allocations 5 ) 173, 740. f Total of Program Service Expenses (should equal line 44, column (B), program services) itei 1.586.858. t ElAA TEEAO1O2 ld'5n58 11 16 - 99. 11:47 RECEIVED FROM:18085796221 P.03 FW,OH , • - • PHONE NO. • : 15085795221 • Nov. 16 1999 12: 11PM P4 • Form 990 (1998) BIG ISLAND SUBSTANCE ABUSE COUNCIL ® 12 112 EF ir 99 - 0118043 Paoe3 i ParttI:Vi .j Balance Sheets (See instructions) ((JJ[[�' • • Note; Where required, attached schedules and amounts within the description (A) (B) column should be for end -er -year amounts only. Beginning of year End of year 45 Cash - non- interest- bearing 139. 403. 45 115,048. 46 Savings and temporary cash investments • 120, 237. 46 25,687. 47a Accounts receivable 47a 312. 251. b Less: allowance for doubtful accounts 47 17,371. 233, 608. 47c 294, 880. 48a Pledges receivable 48a, • 8,750. b Less: allowance for doubtful accounts - 48b 48b 8. 750. 48c 8, 750. 49 Grants receivable 49 • A 50 Receivables from officers, directors. trustees. and key employees - $ (attach schedule) 50 e 51 a Other notes & loans receivable (attach schedule) .. 51a 6 b Lass: allowance for doubtful accounts - 51 b - - 51 c 52 Inventories for sale or use 52 • 53 Prepaid expenses and deferred charges 61.283. 53 - 54.840. 54 Investments — securities (attach schedule) 54 55a Investments — land, buildings, & equipment: basis . 55a b Less: accumulated depreciation (attach schedule) 55 - 55c 56 Investments - other (attach schedule) • 56 . 57a Land, buildings, and equipment: basis 57a 511. 646. b Less: accumulated depreciation (attach schedule) 57b -. 335, 694. 175. 530. 57c 175,952, 58 Other assets (describe " See Line 58 Stmt )., 13,835. 58 19.955. 59 Total assets (add lines 45 through 58) (must equal line 74) 752. 646. 59 695. 112. 60 Accounts payable and accrued expenses 39.704. 60 38,119. 61 Grants payable 61 • e • 62 Deferred revenue 62 17,983. 1 63 Loans from officers, directors, trustees, and key employees (attach schedule) 63 L I 64a Tax - exempt bond liabilities (attach schedule) 64a I b Mortgages and other notes payable (attach schedule) 64b E S '65 Other liabilities (describe.- ALLOWANCE FOR DISALLOWEDCLAIM5 65 66 Total liabilities (add lines 60 through 65) 54, 704. 66 56. 102. a Organizations that follow SFAS 117, check here .* L nes and complete li 67 F through 69 and lines 73 and 74. • 67 Unrestricted 662.687- 67 620,977. 68 Temporarily restricted 10.000. 68 69 Permanently restricted 25,255. 69 18, 033. - & Organizations that do not follow SFAS 117, check here 0 - 0 and complete lines r 70 through 74. g 70 Capital stock, trust principal, or current funds 70 71 Paid -in or capital surplus, or land. building, and equipment fund 71 G 72 Retained earnings, endowment, accumulated income, or other funds 72 c 73 Total net assets or fund balances (add lines 67 through 69 or lines 70 through E 72; column (A) must equal line 19 and column (5) must equal line 21) 697.942. 73 639,010. 74 Total liabilities and net assets /fund balances (add lines 66 and 73) 752, 646. 74 I 695. 112. .Form 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the return is complete and accurate and fully describes, in Part 111, the organization's programs and accomplishments. BAA TEEA0103 caress 11 - 15 - 99 11:48 . . RECEIVED FROM:1808579522I P.04 • FO•I 9 . PHONE NO. : 133055796221 • Nov. 16 1999 12:12PM P5 • Fo 990(199S) BIG ISLAND SUBSTANCE -ABUSE COUNCIL= 99- 0118043 Pace [Part_IV -A Reconciliation of Revenue per Audited :Part IV,B.IReconciliation of Expenses per Audited Financial Statements with Revenue Financial Statements with Expenses • per Return (See instructions.) per Return a Total revenue, pains, and other support a 'fetal expenses and losses per per enthral '.i,nancial statements 1 " a 1,790.210. aucded financial statements a + 1, 849, 142. b Amounts included on line a but b Amounts included on line a but /W,► �' ,,IpQ�IJj m j if not on tine 12, Form 990: on line 17, Form 990: U • (1) Net unrealized gaits on $ (1) Donated services and $ investments use of facilite5 .... $ (2) Donated services (2) Prior year adjust - and use meats mooned on of facilities $ line 20. Form 990 ... $ ( Reoveries of ;riot (3) Lossas repor:80 on year grants $ one 20. Form 990 ... $ (4) Other (specify): (4) Other (specify): $ $ Add amounts on lines (1) Add amounts on lines (1) • through (4) ► . through (4) o' b c Line a minus line b •11 1, 790 210. c Linea minus tine b ► c 1 , 849,142 . d Amounts included on line 12, d Amounts included on line 17, Form 990 but not on line a: Form 990 but not on line a: (1) Investment expenses not (1) Investment expenses • included on line not included on line 6b, Farm 990 .... $ 6b, Form 990 $ (2) Other (specify): (2) Other (specify): S $ Add amounts on lines (1) and (2) . '` • Add amounts on lines (1) and (2) ... ' d • e Total revenue per line 12. Form e Total expenses per line 17. Form 990 pine c plus lined) o e 1, 790, 210. 990 (line c plus tine d) ► e 1.849,142 [P.lt3b17tAll List of Officers. Directors, Trustees, and Key Employees (List each one even if not compensated: see instructions.) 09) Title and average hours (C) Compensation (D) Contributions to (E) Expense • • (A) Name and address per week devoted (it not paid, employee benefit account and other to position enter -0-) plans and deferred allowances compensation PATRICIA ENGELHARD 324 HUALI WAY HILO,HI 96720 PRESIDENT .5 0. 0. 0. JIM WILSON POB 767 HILO,HI 96721 -0767 VICE PRES .5 0. 0. 0. JANE WEBB 1070 AINAKO AV HILO,HI 96720 SECRETARY .5 0. 0. 0. KAU'I PALEKA -KAMA - 346 KAPIOLANI HILO.HI 96720 TREASURER . 0. 0. 0. - JERRY CHANG, STATE REP 218 5 WILDER RD HILO.HI 9672CBOARD MEMBER .5 0. 0. 0. GERTRUDE ENDICOTT MD 78 -7045 KALUNA ST KAILUA-KONA, BOARD MEMBER .5 0. 0. 0. LT. CHADWICK FUKUI 349 KAPIOLANI HILO,HI 96720 BOARD MEMBER .5 0. 0. 0. STEVE HUMPHERS '471 HOOPUNI ST HILO,HI 96720 BOARD MEMBER .5 0. 0. 0. MERLE LAM - POB 1055 HILO,HI 96721 -1055 BOARD MEMBER .5 0. 0. 0. . See List of Officers. Etc. Statement 54.271. 2.714. 0. • 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organization and all related organizations, of which more than S10,000 was provided by the - related organizations? ` Yes 1 No If Yes,' attach schedule - see instructions. BAA TFEAmIX 10/05/98 11- ,1 - 99• 11:49 RECEIVED FROM:18085796221 P.pS F ill • PHONE NO. [ 16035796221 Nov. 16 1999 12: 13PM P6 . DD p p ... Form 990 11998) BIG ISLAND SUBSTANCE ABUSE COUNCIL 99 Page5 Par6VI Other Information (See specific instructions) Yes No • 76 Did the organization engage in any.activiiy not previously reported to the IRS? If 'Yes' attach a detailed description • -- ofeach act _. .._..... .._._.. ......... .. .. ..... .__........_._... ......... 76 X 77 Were any changes made in the organizing or governing 00Cuments out not reported to the IRS? 77 X If Yes,' attach a conformed copy of the changes. 78a Did the organization have unrelated business gross income or $1.000 or more during the year covered by this return? 78a X h If 'Yes,' has it filed a fax return en Form 990 -T for this year? 78b 79 Was there a liquidation, dissolution, termination, or substantial contraction during the year? It 'Yes; attach a statement 79 X 80a Is the organization related (other than by association with a statewide or nationwide organization) through common • - ° membership, governing bodies, trustees, officers, etc, to any other exempt or nonexempt organization? 80a - b If 'Yes,' enter the name of the organization it- � )a_),,_;: and Cheek whether it is T lJ exempt or Ernonexempt x1 81a Enter the amount Of political expenditures, direct Or indirect, as described in the instructions .I 81a 1 • 0. -, t3 .•: b Did the organization file Form 1120 - POL for this year? 81 b X 82a Did the organization receive donated services or the use of materials. equipment. or facilities at no charge or at * `"-= I- substantially less than Lair rental value? 82a X b If 'Yes,' you may indicate the value of these items here. Do not include this amount as 11 " ' .- 5'j revenue in Part I or as an expense in Part if. (See + nstructions for reporting in Part III.) 1 82b - t'i ' • exemption u: 83a Did the organization comply with the public inspection requRem for return a nd tio applicatlons? 83a X b Did the organization comply with the disclosure requirements relating to quid pro quo contributions? 83b X 84a Did the organization solicit any contributions or gifts that were not fax deductible? 84a X b If 'Yes,' did the organization include with every solicitation an express statement that such contributions or gifts were - - - ='a not fax deductible? 8 4 85 507(c)(4), (5), or (6) organizations - a Were substantially all dues nondeductible by members? 85a b Did the organization make only in -home lobbying expenditures of $2.000 or less? - 85 b If ores' was answered to either 85a or 85b, do not complete 85c through 85h below unless the organization received a ;. T t? waiver for proxy tax owed for the prior year. I+ ° +'z Y, its/y. c Dues, assessments, and similar amounts from members 85c y ll/ y ;',,, :x i c7? d Section 162(e) lobbying and political expenditures 85d ` ?,a; -,, r e Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices 85c '- 7 -� "! " /' '` ;. _ f Taxable amount of lobbying and political expenditures (line 85d less 85e) 851 ;1:::,.:.: : ; g Does the organization elect to pay the section 5033(e) fax on the amount in 85f? 85 h.lf section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount in 851 to its reasonable estimate of dues allocable to nondeductible lobbying and pofrtical expenditures for the following tax year? 85h 86 501(0)0 organizations - Enter a Initiation fees and capital contributions included on .l ,f, fine 12 86a 70 b Gross receipts, included on line 12, for public use of pub facilities 86b - 7 >. _ - .3 ,1, ,Y �', 87 507(c)(72) organizations - Enter: * '.; ` ?rr .,r.1.. +,,se a Gross income from members or shareholders 87a / :ict ,; , 'rH 1--t):: b Gross income from other sources. (Do not net amounts due w paid to other sources I against amounts due or received from them.) 87b ;; :c7 r 88 At any time during the year, did the organization own a 50% or greater interest in a taxable corporation Or partnership? • If 'Yes,' complete Part IX 88 X 89a 501(c)(3) organizations — Enter: Amount of tax imposed on ale organization during the year under: i ;r ;< • section 4911 0 . ; section 4912 . � rr<•' 0 . ; section 4955 0 , C , , s :. b 507(0(3) and 507(c)(4) organizations - Did the organization engage in any section 4958 excess benefit transaction during the year? If 'Yes; attach a statement explaining each transaction 89b X c Enter: Amount of tax paid by the organization managers or disqualified persons during the year under section 4912, 4-955, and 49.38 re 0 d Enter: Amount of tax on line 89c, above, reimbursed by the organization I. 0 90a List the states with which a copy of this return is filed NONE REQUIRED ;� b Number of employees employed in the pay period that includes March 12, 1998 (see instructions) 1 48 . 91 The books are in care of THOMAS TURBEVI L LE Telephohe number - (808) 935 - 4927 Located at ' 1420 KILAUEA AVE HILO • HI 2iP + 4. 96720 92 Section 4947(x)(1) nonexempt charitable trusts filing Form 990 in lieu of Form 7047 Check here .ri . and enter the amount of tax- exempt interest received or accrued durina the tax year ► I 92 1 BAA TEEN105 01/1399 11 16 -99•. 11:49. • • . RECEIVED FROM:18085796221 P.RF • • F OPI : • PHONE NO. : 18085796221 • . Nov. 16 1999 12:15PM P7 D Form990(199°) BIG ISLAND SUBSTANCE ABUSE COUNCIL re a 99- 0118043 Page6 Part':VIL. Analysis of Income- Producing Activities (See instructions.) Unrelated business income Excluded by section 512, 513. or 514 • Enter gross amounts unless (A) (8) (C) (0) Related o exempt otherwise i ndicated. Business code Amount Exclusion code Amount function income 93 Program service revenue: a FEES FOR SERVICE - INSURANCE. CLIENTS 537. 014. • b c d e f Medicare/Medicaid payments g Fees & contracts from government agencies .... 94 Membership dues and assessments 95 Ire on savings & temporary cash invmrts 14 5,579. 96 Dividends and interest from securities 97 Net rental income or (lass loss) from real estate: �i��H��t{ ��gCfli l�u�€ ��1�Waundgep�9��r. B�lil��G_ a` i'. a? .wb.h "liliI'1« Erna...- '.a -;lf£ a debt- financed property b not debt - financed property 98 Net rerdal income or (loss) from per: prop 99 Other investment income •100 C I Ar 11RSyroT sat w asse¢ otter 101 Net inopme or (loss) from special event; - 01 5.143. 102 Gress profit or (yes) from pales d inventory �q_�b �1 �p�,y yt q� r� (�M�y ry��Wy(�y y y J 103 Other revenue a Jn, "ig,ii ipK�I , inRhg��pltlOfilYE 'Gr/F�NL".^.Re"CEYR°Pt�l hiu¢ g .v��,l'if. n''+.f'r •� .S4 ;�f+ b c d e 104 Subtotal (add COI umns(B),(D), &(E)) 1 :!!i'd au ":n� ' %�4 ^�.e +'iis� 10,722. 537,014. 105 Total (add line 104, columns (9). (CO. and (E)) w- 547,736. Note: (Line 705 plus line 1d, Part 1, should eoual the amount on fine 72, Part 1.) �Papll1 Relationship of Activities to the Accomplishment of Exempt Purposes (see instructions.) Line No. Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment of the organizations exempt purposes (other than by providing funds for such purposes). 93a REVENUES RECEIVED FROM PROGRAM SERVICES PROVIDED FOR ALCOHOL & DRUG REHABILITATION TO ADULTS, ADOLESCENTS, AND PREGNANT WOMEN. • .}P,attlliCE, Information Regarding Taxable Subsidiaries (Complete this Part if the Yes' box on line 88 is checked.) Name, address, and employer identification Percentage of Nature of Total End - year number of corporation or partnership ownership interest business activities income assets jee Pena t o f perjury. 1 eclut a ea ma in this of m ncl eCom an t aculu and statements. and lc the aes: of my Itnowlgape ena Debar, it a Please P are P l as on au iinIZrnTt or which prcparor has any c,ewleage. (See icmudiaia4 Sign Here 5ipnature ai Officer Data Type or Print Nan° and Title Paid Preparv'S Date Chnca a Preparcr's Social Security Number Pre- • • 1 1/16/99 a olovea ' n 569 -96 -6249 parer's F sNx c John D. Carbonaro, CPA, A P.C. Use rs it I" P.O. Box 880429 EIN - 99- 0303190 Only ai An ar Pukalani HI ZIP + 4 ot 96788 84,4 TE:EFOioe 01113+99 11 - 16 - 99 1.1:50 - RECEIVED FROM:I RfQR57nFOO1 O la7 FROM - • • PHONE NO. : 18085796221 • Nov. 16 19999 12:14PM PS Cepanment or Trns.,.ry Internal Rcvcnvc service D 1, Schedule A Organization Exempt Under 1998 ( j� (Form 990) Section 501(c)(3) IFS ,cz onW — Do not wale or naolc in Ina nonce. (Except Private Foundation) and. Section 501(e). 5010, 501(k), 501(n). or Section 4947(aX1) Cole No. 1545.00 Nonexempt Charitable Trust Supplementary Information. See separate instructions. Must be completed by the above organizations and attached to their Form 990 or 990-E2. Name of the dresniurion - Eniployer Id.nI fi lion Nynber BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 {1Rsila&a°awluli Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (See instructions. List each one. It there are none, enter 'None.") (a) Name and address of each (b) Title and average (c) Compensation (d) Contributions (e) Expense employee paid more hours per week to employee benefit account and other than $50,000 devoted to position plans & deferred allowances compensation NONE • • Total number of other employees paid - g��jy�I pl lgai,rtk s �,° �a�'I b1s 4 n�"',,,r;• over $50,000 • • NONE i019i l lk�fl 2 �21"n � ° a t r � I ,' *MAU Compensation of the Five Highest Paid Independent Contractors for Professional Services (See instructions. List each one (whether individuals or firms). If there are none, enter 'None.') (a) Name and address of each independent contractor paid more than $50,000 (b) Type of service (c) Compensation NONE Total number of others receiving over - 1; in I JI�y , 550,000 for professional services ► NONE 1 � 16 � 5:kx115In = "„e'�I�.eld BAA For Paperwork Reduction Act Notice, see the instructions for Form 990 and Fonn990 -E7. Schedule A (Form 990) 1998 ME/10401 1:11199 1 1 - .16 -99 11:51- - RECEIVED FRf1M:1RRR994F991 n no Q s • FPFIN : PHONE U. : 160]65796 . (((( Nov. 16 1999 12: 15Pt9 F "+ •D L If Schedule A(Form 990) 1998 BIG ISLAND SUBSTANCE ABUSE COUNCIL • 99- 0118043 Pane IPact lli; +,I Statements About Activities Yes No 1 During the year, has the organization attempted to influence national, sate. or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? 1 X 11 'Yes,' enter the total expenses paid or incurred in connection with the lobbying activities .... - $ • Organizations that made an election under section 501(h) by riling Form 5768 must complete Part VI.A. Other organizations checking 'Yes.' must complete Fart VI -B and attach a statement giving a detailed description of the lobbying activities. 2 During the year, has the organization, either directly or indirectly, engaged in any of the following acts with any of its 1 t . yi, trustees, drrectors. officers, creators, key employees, or members of their families, or with an taxable or anization ";' "' +'"' with which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary: n �'d' %`. a Sale. exchange, or leasing of property? - 2a X b Lending of money or other extension of credit? • 2b X c Furnishing of goods, services, or facilities? 2c X d Payment of compensation (or payment or reimbursement Of expenses if more than 51,000)? . 5e.e . P t..l!..Fm . 99 Q 2d X • e Transfer of any part of its income or assets? 2e X If the answer to any question is 'Yes,' attach a detailed statement explaining the transactions, 3 Does the organization make grants for scholarships, fellowships, student loans, etc? 3 X 4a Do you have a section 403(b) annuity plan for your employees? - 4a X b Attach a statement to explain how the organization determines that individuals or organizations receiving grants or loans from it in furtherance of its charitable programs qualify to receive payments. (See instructions.) leRaftent144 Reason for Non - Private Foundation Status (See instructions.) The organization is not a private foundation because it is (please check only One applicable box): 5 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 A school. Section 170(b)(1)(A)(ii). (Also complete Part V, page 4.) 7 A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 A federal, state, or local government or governmental unit. Section 170 (b)(1)(A)(v). . 9 • A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospitars name, city, and state r- 1 0 ❑ An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A) (iv). (Also complete the Support Schedule in Part IV-A.) 11 a. ❑ An organization that normally receives a substantial part 01 its support from a governmental unit or from the general public, Section 170(b)(1)(A)(vD. (Also complete the Support Schedule in Part IV -A.) 11 b A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV-A.) 12 © An organization that normally receives: (1) more than 33.113% of its support from contributions. membership fees, and gross receipts from activities related to its chart etc, functions - sub to certain exceptions, and (2) no more than 33 -113% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30, 1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV - A.) 13 ❑ An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in (1) lines 5 through 12 above; or 2) section 501(c)(4), (5), or (6). ff they meet the test of section 509(3)(2). (See section 509(a)(3).) Provide the following information about the supported organizations. (See instructions.) - (a) Names) of supported organization(s) (b) Line number from above • • 14 I An organization organized and operated to test for public safety. Section 509(a)(4). (See instructions.) 6AA nEEwcacz ;?n 193 11 - 16 -99 11:52 RECEIVED FPOM:IRRRS7QF991 n 00 • FF0M PHONE IJO. 18085795221 Nov. 16 1999 12: 15P11 P113 Sch A(Form 990) 1998 • ISLAND SUBSTANCE ABUSE COUNC 99 -011 E043 Pane IPa't'IV -A�'d� Support Schedule (Complete only 1 you checked a box on line i 1, jjj 2. c me d of accounting. Note: You may use the worksheet in the instructions for converting from the accrual to the cash method of accounting. • Calendar year (or fiscal year (a) h (c) ( beginning in) 1997 1996 1995 7994 Total 15 Gifts, grants, and contributions received. (Do not include unusual grants. See line 28.) .... 1.196,822, 1,265,884. 1 , I00. 857. 1,315,521. 4.579,084. 16 Membership tees received _ 17 Gross receipts from admissions. merchandise sold or services • performed. or furnishing of facilities in any activity that is . not a business unrelated to the organization's charitable, etc. purpose 390,564. 457,383. 500.142. 134,358. 1,482, • 18 Gross income from interest. dividends, amounts received from payments on Securities loans (Section 512(a)(5)), rents, royalties and unrelated business taxable income (less Section 511 taxes) from busi- nesses acquired by the organ. ization after.June 3 30, 1975 5,423. 6,642. 4 , 483. 2,072. 18.620 . 79 Net income frgm unrelated business activities not included in line 18 100. 100. • 20 Tax revenues levied for the . organization's benefit and either paid to it or expended on its behalf 21 The value of services or facilities furnished all the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the pubtic without charge 22 Other income. Attach a schedule. Do not include • gain or (ton) from sale of capital assets 10,032, 57,972. 54.187. 884. 123.075. 23 Total of lines 15 through 22 1,602.841. 1, 787, 981. 1, 659, 669. 1, 252, 835. 6,303,326. 24 Line 23 minus line 17 1,212,277. 1, 330, 598.r 1,159.527. • • 1,118,477. 4 820, 879. 25 Enter s % line 23 16,028._ 17,880.1 15,597. 12 528. "4ir "4ift 26 Organizations described on lines 10 or 11: • a Enter 2% of amount in column (e), line 24 ► 26a b Attach a list (which is not open to Dublic inspection) showing the name of and amount contributed by each • person (other than a governmental unit or publicly supported organization) whose total gifts for 1994 through 1997 exceeded the amount shown in line 26a. Enter the sum of all these excess amounts a 26b c Total support for Section 509(a)(1) test: Enter line 24. column (e) a' 26c d Add: Amounts from column (e) for lines: 18 19 22 26b - 26d e Public Support (line 26c minus line 26d total) " 26e f Public support percentage (line 26e (numerator) divided by line 26c (denominator)) ' 26f % 27 Organizations described on line 12: a For amounts included in lines 15, 16, and :17 that were received from a 'disqualified person,' attach a list to show the name of, and total amounts received in each year from, each 'disqualified person.' Enter the sum of such amounts for each year: (1997) (1996) (1995) (1994) b For any amount included in line 17 that was received from a nondisqualified person, attach a list to show the name of, and amount received for each year, that was more than die larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amount) for each year: (1997) (1996) (1995) (1994) c Add: Amounts from column (e) for lines: 15 4, 679, 084. 16 17 1,482,447. 20 21 ...► 27c 6,161.531. d Add: Line 27a total and line 27b total ... 0- 27d . e Public support (line 27c total minus line 27d total) - .. a" 27e 6,161.531. • f Total support for Section 509(a)t2) test: Enter amount on line 23, column (e) al 27f 6.303.326_ g Public support percentage (line 27e (numerator) divided by line 27f (denominator)) ► 27g 97.75 % h Investment income percentage (line 18, column (e) (numerator) divided bV line 27t (denominator)) 27h 0.30 % 28 Unusual Grants: For an organization described in line 10, 11, or 12 that received any unusual grants during 1994 ttvough 1997, attach a list (which is not open to public inspection) for each year showing the name of the contributor, the date and amount of the grant, and a Niel description of the nature of the grant. Do not include these grants in line 15. (Dee instructions) . BAA laaatos 121i1,va 11 - 16 -99 11:52 PF,CFTVEn wonM:IRS1R9voR001 n ,., Art : 4 IIII PHONE NO. 1 18085796221 • Nov, 16 1999 P11 D 1 fl Schedule A (Form 990) 1998 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99- 0118043 Paoe4 IRa'rtv.:r::1Private School Questionnaire (See Instructions.) • (To be completed Only by schools that checked the box on line 6 in Part IV) N/A i Yes No 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing instrument, or in a resolution of its governing body? 29 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, catalogues, and other written communications with the public dealing with student admissions, programs, a:, ' =- and scholarships? 30 • 31 Has the organization publicized its r aGally nondiscriminatory polity through newspaper or broadcast media during the period of solicitation for students, or during the registration period if it has no solicitation program, in a way that= 1-'-:• makes the polity known to all parts of the general community it serves? 31 - If 'Yes,' please describe; if 'NQ' please explain. (If you need more space, attach a separate statement.) i a' ' `I 1?r,.fw +t +s 4 . e L • Does es the organization maintain the following: r?h :•• a Records indicating the racial composition of the student body, fatuity, and administrative staff? 32a • b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basis? 32 b c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships? 32c d Copies of all material used by the organization or on its behalf to solicit contributions? H 32d 9r t?x ^'P; you answered 'No' to any o1 the above, please explain. (If you need more space, attach a separate statement.) :r. y r w fi A `�' `1s i 'r 33 Does the organization discriminate by race in any way with r to s� ;2,.( a Students' rights or privileges? b Admissions policies? c Employment of faculty or administrative staff? d Scholarships or other financial assistance? e Educational policies? f Use of facilities? g Athletic programs? 33g h Other extracurricular activities? 33h t.: ?;' If you answered Yes' to arty of the above, please explain. (If you need more space, attach a separate statement.) 1 fi 1 , s :.1 :,:. 34a Does the organization receive any financial aid or assistance from a governmental agency? 34a b Has the organization's right to such aid ever been revoked or suspended? 34b If you answered 'Yes' to either 34a or b. please explain using an attached statement. x,; Gr iiA. 35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05 of Rev Proc 75.50. 1975-2 C.B. 587, covering racial nondiscrimination? If 'No.' attach an explanation. 35 BAA TkFA04o4 113105/98 11 - 1 5 - 99 1 1:53 RECEIVED FROM: 18RR579S771 n.rr . I I�:7P1 • • PHONE NO. : 18035795221 • Nov. 16 1999 12:17PM P12 • Schedule A(Form 990) 1998 BIG ISLAND SUBSTANCE ABUSE CCU NiIL � 99-0118043 Pace PaitYl4A'I Lobbying Expenditures by Electing Public Charities (See instructions.) • - (To be completed Only by an eligible organization that filed Form 5768) N/A Check here . a if the organization belongs to an affiliated group. Check here it- I1 it you checked 'a' above and 'limited control' provisions aoply. Limits on Lobbying Expenditures (a) (b) Affiliated group TO be completed (The term 'expenditures' means amounts paid or incurred.) totals for all electing organizations 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) • 36 37 Total lobbying expenditures to influence a legislative body (direct lobbying) 37 38 Total lobbying expenditures (add lines 36 and 37) 38 39 Other exempt purpose expenditures 39 40 Total exempt purpose expenditures (add lines 38 and 39) 40 41 Lobbying nontaxable amount. Enter the amount from the following table — ?I .. y T ° It the amount on line 40 is — The lobbying nontaxable amount is — = ��l I,. (ttih ;f r i rIPOV C, Not over $500,000 H I i, e,'+ ;" e ,,;�q f., �,( ( e ¢ , 20% of the atriount on line .. -.o a ,." g q+, 'Fs ° a h .- Over $500,000 but nut over $1,000,000 r +l n ° 5 ' A "' t - . t L' ' 111. ' $ i0 -0,000 plus i Sk N the excess over 5500,000 101��hi1��1�� i� . ��l`'w^'' .� i i�: �' Over $1,000030 but not over $1,500,000 $175,000 plus 10% of the excess over $1,000.000 — 41 Over $1,500000 but not over $17,070,000 $225.000 plus 5% of the exc s over $1$00.000 �i "v'` 1 ° 11 " F' < 7 ,x t n ; • Over $17,000,000 $1,000,000 ur I QJaL.4 � fl 'c t 42 Grassroots nontaxable amount (enter 25% of line 41) 42 43 Subtract tine 42 from line 36. Enter -0- if line 42 is more than line 36 43 44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38 44 I tt li�:y� Caution: If there is an amount on either line 43 or line 44, you must file Form 4720. "ndl11I•it C{4 41i';P4',.d x'"'r %:: '. 4 ' ::; .� 4-Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions for lines 45 through 50.) Lobbying Expenditures During 4 -Year Averaging Period Calendar year (a) (b) (c) (d) (e) (or fiscal year 1998 1997 1996 1995 Total beginning in) . 45 Lobbying nontaxable amount y }p y� ( 9p p �q 46 Lobbying ceiling amount 1 P.. , "71' , l!� h4 ti . , r r9 7-11491 •i l i t r ( IE ' ,, I Li i �ti "r )54 ., iy l ` 1 (150% of line 45(e)) �-a x , : tik 1n rf ' try IIRI � -rtS c . iii ,' l'�GI Oi�il " `.'. 47 Total lobbying expenditures 48 Grassroots nontax- able amount 49 6rassmo @ceilin amount m x 4 fl'i ; u r tiA � n d ° 1 ^h" i ii p7 ry �� [ � �,, [ q t�FIFI (150% of !ine 48(e)) "l YC k l�k" � .i ' . Yit ■ U :�" YT.; e ' wll i Teti k i�0'� PI 1 I i g l .. ' fi t' 50 Grassroots lobbying expenditures IgilaVt4131 Lobbying Activity by Nonelectinqg Public Charities (For reporting only by organizations that dfd not complete Part VJ -A) (See instructions.) • During the year. did the organization attempt to influence national, state or local legislation, including any attempt to influence public opinion on a legislative matter or referendum, through the use of: Yes No Amount a Volunteers X ht,, a J b Paid staff or management (include compensation in expenses reported on lines c through h) X _ -- .' ,0" ttcr I ` c Media ativerisemerts X 1 0 • d Mailings to members, legislators. or the public X e Publications, or published or broadcast statements X . t Grants to other organizations for lobbying purposes • X g Direct contact with legislators, their staffs, government officials. or a legislative body I X h Rallies, demonstrations, seminars, Conventions, speeches, lectures, or any other means 1 X i iota' lobbying expenditures (add lines c through h) ::,W 7L''': 0 If 'Yes' to any of the above. also attach a statement giving a detailed description of the lobbying activities. . 84A mrao4Cs lotosaa 11-16 - -99 -11:54 RECEIVED FROM:16085796221 v.l, • 4Oh1 • • PHONE NO. 19085790221 • Nov. 16 1999 12:1SPH F15 Schedule A(Form 990) 1998 BIG ISLAND SUBSTANCE ABUSE.000NC p� 0118043 Page6 rart(VIF`; 1 Information Regarding Transfers To and Transactions an ela iips With oncharitable • Exempt Organizations 51 Did the reporting organization directly or indirectly engage in any of the following with any other organization described in section 501(c) of the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organizations? a Transfers from the reporting organization to a noncharitable exempt organization of: Yes Na (i)Cash 51a 0) X ()Other assets a (ii) X b Other transactions: ()Sales of assets to a noncharitable exempt organization' b () X (Purchases of assets from a noncharitable exempt organization b OD X (iii)Rental of facilities or equipment b (ii) X (iv)Reimbursement arrangements b (iv) X (v)Loans or loan guarantees b (v) X (vi)Performance of services or membership or fundraising solicitations b (vi) X c Sharing of facilities, equipment, mailing lists, other assets, or paid employees c X d If the answer to any of the above is 'Yes.' complete the following, schedule. Column (b) should always show the fair market value of the goods, other assets, or services given by the reporting organization. If the organization received Iess than fair market value in any transaction or shanno arrangement, show in column (d) the value of the goods, other assets, or services received. (a) (b) ( • Line no. Amount involved Name of noncharitable exempt organization Description of transfer, tra and sharing arrangement • • • • 52a Is the organization directly or indirectly affiliated with, or related to. one or more tax - exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 5277 ► Yes © No b If 'Yes.' com•lete the followin. schedule: a (b) (c) Name of organization Type of organization Description of relationship • • • • BAA • - 1EEAO4a twcsras 11 - 16 - 99 11:55 RECEIVED FROM: 18085796221 p.tr? 4kort : • • PHONE N0. : 13095796221 • Nov. 16 1999 12:18PM P14 Form 990 Schedule of Contributors Donating $5,000 or 1998 Line I d More in Money, Securities, or Other Propel!) • Statement - (Not Open For Public Inspection.) �' �j Attach to return ��jj�uj n (/L) �j Name Employer ID No BIG ISLAND SUBSTANCE ABUSE COUNCIL 99- 0118043 Page Number 1 Contributors Name and Address - Description Date Amount Received Received NI COMMUNITY FOUNDATION -• RI [KRONER'S TRUST FUnOGRANT - CHILDREN' S 900 FORT ST MALL SUITE 1300 MILIEU PROGRAM HONOLULU HI 96813 Various 50,000. • HAWAII ISLAND UNITED WAY CASH DONATION - P.O. BOX 745 VARIOUS PROGRAMS HILO HI 96721-0745 Various 17,500. T2.EWO301 SCR lviw99 11 - 16 - 99 11:55 RECEIVED FAnM:1RARc70 991 ID ,n Ir?0H `- 6 • PHO•E N0. 118085796221 • Nov. 16 1999 12:19PM P15 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99.01180 ® (n} �jjJ� n //A�� (t(2 u 1 • Form 990, Page 2, Part II, Line 43 , �ja�Sj • Other Expenses Stmt (A) (B) (C) (D) Total Program Management Fundraising Other expenses services and general (itemize): BAD DEBT EXPENSE 17,291. 17,291. 0. 0. TOX SCREENING 11,041. 10,999. - 42. 0. OFFICE AND OTHER EXPENSES 13,507. 11.559. 1,948. 0. CONTRACTUAL SERVICES 4,650. 3,546. 1,104. 0. Total 46,489. 43.395. 3,094. 0. Form 990, Page 3, Part IV, Line 58 • Other Assets Statement • Line 58 - Other Assets: Beginning End of of Year Year DEPOSITS 13,835. 19,955. Total 13, 835. 19,955. • Form 990, Page 4, Part V List of Officers, Etc. Statement (A) (B) (C) (D) (E) Name and address Title and Compensation Contributions Expense average hours per (if not paid, to employee account week devoted enter -0 -) benefit plans and other to position and deferred allowances compensation MAILE WILLIAMS 300 WAIANUEMJE AV KILO.HI 9672) BOARD MEMBER .5 0. 0. 0. JOSEPH REYNOLDS P08 9024 KAILUA- KONA.H1 9674: BOARD MEMBER.5 0. 0. 0. GLORIA EGLE -OAKS 1420 KILAUEA AVE HI10.HI 9672, EXEC DIRECTOR4O 54, 271. 2,714. O. Total 54.271. 2.714. O. 11 - 15 - 99 • 11:56 . RECEIVED FROM:18085796221 P.15 3r - •_ ._.I .u.�C? ,I ` \.� ''I • 3n rna: Rave :3mi Mervitet, p 1 I In Jr w Tol. 212.652.41S2 tit I II, island Council ca r_tidictine, - 90' X Sc ba •ice+,., (P.C. Saris. 130) • HL3a, Ziasaaii 96720 Purpose: - 'sdutarticrnst File Returns with Internal Revenue Service Center: Pyiiladel hia, Pa. • Accounting Period Ending: Lectabur � Address Inquiries to District Director of internal Revenue : Los Angeles, Calif. Gentlemen: Eased on it :fernatiun supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tai, under section 501(c)(3) of the Internal Revenue Code. We have further determined you are not a private foundation within the meaning of section 509 of th e Coda because you are an organization described in section 170(§111: 0,)(wii You are not liable for social security (FICA) taxes unless you file a waiver of exemption certificate as provided in the Federal Insurance Contributions Act. You are not liable for the taxes imposed under the Federal Unemployment Act (FUTA). Since you are not a private foundation, you are not subject to the excise: taxes under Chapter 42 of the Code. However, you are not automati- cally exempt from other Federal excise taxes. Donors may deduct contributions_to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and ,gift tax purposes under section 2055, 2105 and, 7 r :_ >2_ of the Code. if your purposes, character, or method of uperarion is chin :;ed, you must let its knot: s.: we ca,: consider .i :e effect or tie change on veur exempt SCaLUS. Also you must inform`:'. O' all changes in yo . ur r.a:., or address. (Live r ) L- 173(8 -72) • • • If your gross receipts each year are normally more than $5,000, you are required to file Form 990, Raturn of Organization Exempt From Income Tax, by the 15th day of the fifth month after the end of your annual • accounting period. The law imposes a penalty of $10 a day, up to a maximum of $5,000, for failure to file a return on time. You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 51L of the Code. If you are subject to :his tax, you must file an income tax return on Form 990 -T. In this letter we are not determining whether any of your present or proposed activities are unrelated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use • that number on. all returns you file and in all correspondence with the Internal Revenue Service. Please keep this determination letter in your permanent records. - Sincerely yours, District Director • • • E 6 • 1010 P.O. B a Stree Mailing Address: Box o. 40. Ha Hon 1 961310 In the Matter of the Amendment of ) the Charter of Incorporation of ) , . 1 .15C,91 471i aelv5 /lu .- . • Big Island Council on Alcoholism ) 1 • CERTIFICATE OF AMENDMENT The President and Secretary, respectively, of -. Big Island Council on Alcoholism a Hawaii non-profit corporation, do hereby certify that at a special meeting of the members of said corporation duly called and held at 166 Kilauea Avenue, Hilo, Hawaii on the 7th day of Februar 19 , for the purpose of changing the name of the said corporation, it was • - - voted by not less than two-thirds of the members present at the meeting to amend the Charter of Incorporation of said corpora- tion by deleting the name Big Island Council on Alcoholism wherever it appears in the Charter of • Incorporatiori nd inserting in lieu thereof the name Big Island Substance Abuse Council .//JJ IN WITNESS W EB-ZOF, the undersigned have hereunto set their hands this Ac- day of /3 , -1g{{ Ct s ( • - _ .i t Prssid.nt p2� Gtn _ o — tiGIiJZyL/ y� L t�dr Ir S.v.tary STATE OF HAWAII ) l (/ ) ss. and aa—ct being first duly sworn on oath depose and say that they are the President and Secretary, respectively, of tea C.�.stc% o e+ es s de s anay that as such officers they are duly authorized to sign the foregoing Certificate of Amendment; and that they have read the said Certificate, know the contents thereof, and that the same is true. • • �pr.naent fit. Subscribed and sworn to before me this /�' �.'�,{(.,. /( !:/ter". 7. L �J /I / S.cr.tery -_ acY Of �J.�j�"•-1 . 19I Not..... Public. Scare of Hawaii 315' commithon apices: fI -/ /S' I hereby approve the foregoing amendment this 13Li day of • 4 € 6 tR-1r f. 19 ,5"(... • 6 © ED NATIONAL INSURANCE c'ANY I 1 DIA MOND STATE INSURANCE CO ANY C. HALLMARK INSURANCE COMPANY, INC. Policy Number:GA736805 • Renewal of : GA735155 PROFESSIONAL -- COMMERCIAL GENERAL LIABILITY POLICY DECLARATIONS Item 1. Named Insured and mailing address Item 2. Policy Period BIG ISLAND SUBSTANCE ABUSE COUNCIL 1420 KILAUEA AVENUE - • From: May 6, 1999 HILO, HI 96720 • 12:01 a.m. Standard Time, at your mailing • address. To: May 6, 2000 Item 3. We afford insurance only for the coverages that are indicated below by insertion of a limit of liability. The limit of our liability against each such coverage will be stated herein, subject to all the terms of the policy. Claims expenses and defense costs incident to a claim or legal liability under this policy are included in the limit of liability. r 5 Lit of Liability E �, once contract is issued by an insurer which is n.f ims licensed by the State of Hawntt nn-I it rrt . • PROFESSIONAL LIABILITY regulation, or examination. 0 the insurer is fo and irr&olvenl each claim (including claims expenses d alrns underthis contract an not covered by o guaranty and defense costs) fund of the State of Hawaii" Y Y9ucran., $ 3,000,000 aggregate (including claims expenses TRIAD INSURANCE AGENCY, INC. (Surpits Line Broker and defense costs) License #107876) 4:0 \ ♦1�' „_;,�,,,,;y t , Suite £� ?, rionowlu, Hawaii 96617 COMMERCIAL GENERAL LIABILITY A. Bodily Injury and Property Damage Liability • $ 1,000,000 each occurrence (including claims expenses and defense costs) Fire Legal Liability • $ 100,000 each occurrence (including claims expenses and defense costs) B. Personal and Advertising Injury Liability $ 1,000,000 each occurrence (including claims expenses • and defense costs) $ 3,000,000 aggregate (including claims expenses and defense costs) C. Employer's Non - Owner's Automobile Liability - $ 1,000,000 each occurrence (including claims expenses and defense costs) Bodily Injury and Property Damage Liability $ 3,000,000 aggregate (including claims expenses and defense costs) • D. Employee Benefits Liability $ 1,000,000 each claim (including claims expenses and defense costs) $ 3,000,000 aggregate (including claims expenses and defense costs) Total Annual Premium $ 11,606 Plus Surplus Lines Taxes and Fees. Item 4. The Declarations are completed on the attached Additional Declarations Item 5. Professional Liability Retroactive Date: MAY 6 92 General Liability Retroactive Date: MAY 6 92 Forms made a part of this policy at inception: PC419 (4198), PC105 (7/97), PC100 (7/97), PC412 (7/97), PC170 (7/97), PC171 (7/97), PC172 (7/97), PC107 (7/97), PC420 (7/97), PC106 (7/97)( 1000), PC152 (7/97), PC102 (7/97), PC151 . (7/97), PC153 (7/97), PC411 (7/97) 4.68% HAWAII SURPLUS LINES TAX: $543.16 • 3% HAWAII HURRICANE RELIEF FUND: $348.18 POLICY FEE: $700.00 Countersigned By: • - Producer: National Insurance Professionals Corp. • • • • 1040 NE Hostmark St., Suite 200 Issue Date: May 10, 1999 Poulsbo, WA 98370 Agent #6392 PC112 (4/98) Authorized Representative • • 8 .. 6 • • • DEPARTMENT OF REGULATORY AGENCIES STATE OF HAWAII • • In the Matter of the Petition ) for Charter ) of ) ) BIG ISLAND COUNCIL ON ADDICTION ) ) • PETITION FOR AMENDMENT OF THE CHARTER OF INCORPORATION BIG ISLAND COUNCIL ON ADDICTION AMENDMENT OF CHARTER OF INCORPORATION OF BIG ISLAND COUNCIL ON ADDICTION • J. P. WOHL • 161 kalakaua Street Hilo, Hawaii Attorney for Petitioners Amendment or Chartw i riling Fe • Non - Profit Corporation• (optionae $.10 per page, optional) STATE OF HAWAII DE ART1E2IT OF RrX:ULATORY AGENCIES Business Registration Division ' ';9 Honolulu - 'o. .. N � • In the Matter of the Amendment of ) • the Charter of Incorporation of ) " `•`. ., . ) t-o. -' . p o re'l (a• :i' :•'., • or ) ten... N CERTIFICATE OF AMENDMENT The President and Secretary, respectively, of 7 i - Island Council on Addict ' a ..Hawaii non - profit corporation, do hereby certify that at a special meeting of the members of said corporation duly called and held at Pte. Orc)•id mole Botel , the Icr day of,04:te (bLI , 190 _ for the �h purpose of amending the Charter of Incorporation, it was voted by not less that two- thirds of the members present at the meeting to amend the Charter of Incorpora- tion of said corporation, as set forth in the copy of the Resolution attached hereto and made a part of this Certificate. IN WITNESS WHEREOF, the undersigned have hereunto set their hands thisl r ay of January 1 9 1972 �. resident ' • STATE OF HAWAII ) "'Secretary rn'r r ry !1F HA ?ATT HARRY M. WESSEL a ARLENE MIILI.TNS being first duly sworn on oath depose and say that they are the President and Secretary, respectively, of UIG IGLAND COUNCIL ON ADDICTION ; that as such officers they are duly authorized to sign the foregoing Certificate of Amendment; and that they have read the said Certificate and attached Resolution, knov the contents s/�� thereof, and that the same are true. � resident /.(4 7 2 . 1 -e, p� Subscribed and '-worn to before me this Secretary 1 Nfren day of j , _13�3�. /. Notary Public, .77,;I-4- Judicial Circuit, State of Hawaii My commission expires: �..C..� 'A /774 I hereby approve t foregoing amendment this 2 day of February Corporation 1. Socurltice ..dministrator Director of Regulatory Agencies Li� (Sec reverse side for instructions) • e . • RESOLUTION FOR j AMENDMENT OF CHARTER OF INCORPORATION OF BIG ISLAND COUNCIL ON ADDICTION • Know ye, that not less than two - thirds of the members present at a special meeting of members of the Big Island Council on Addiction voted for an Amendment to the Charter of Incorpora- tion in Resolution as follows: "Be it resolved that the Charter of Incorporation be amended to state as follows: AMENDMENT TO CHARTER OF INCORPORATION OF BIG ISLAND COUNCIL ON ADDICTION • I. The name of the corporation shall be BIG ISLAND COUNCIL ON ADDICTION. II. The specific principal office of th4 corporation shall be at 90 Kamehameha Avenue, Hilo, County and State of Hawaii, or at such other location in the State of Hawaii as the Board of Directors shall designate. • III. The objects and purposes of the corporation shall be as follows: To increase public understanding of alcoholism and other addictive drugs, their nature and treatment; to make this knowledge effectual in solving these problems. These objectives shall be made effective by means of: (1) Education of the community on the problems of alcoholism and drug addiction. (2) Establishment of an Information Center. (3) The establishment of facilities for the diagno- sis, care and treatment of alcoholics and those afflicted with drug addiction. i IV. Oe duration of the corpora shall be perpetual. V • The management of the corporation shall be vested in a Board of Trustees consisting of fourteen members, or any number as prescribed by the By -Laws, including the officers of the corporation. .A trust company or banking institution shall be the depository for funds of the corporation. The officers shall be elected in the manner prescribed by the By -Laws and, shall hold office for a period of one year, or until their successors are duly elected and qualified. The principal officers of the corporation shall be • the Chairman, Vice - Chairman, Secretary and Treasurer. Other officers, boards and committees may be elected or appointed and their terms specified as prescribed by the By -Laws of the corporation in accordance with the objects and needs of the corporation. Until their successors shall be duly • elected or appointed, the officers and other members of the Board of Trustees are as follows: William Bergin, M.D. Chairman Harry M. Wessel Vice Chairman, Treasurer Arlene Mullins Secretary Fumiko Iwamasa Wendell Castro Pierre Bowman Thomas Tennissen, M.M. Dante Carpenter Robert Varney Capt. Herbert Miller Donald Kakazu Eliot Merk Bryan W. Baldwin Robert Bishop The duties and responsibilities of the officers shall be as specified by the By -Laws of the corporation. -2- a • VI. • � e By -Laws . may be adopted, amended or repealed by a vote of not less than a majority of the membership of the Big Island Council on Addiction present at a meeting duly called and held, and the notice of such meeting having stated that a purpose of the meeting is to consider the adoption, amendment or repeal of the By- Laws. The corporation shall have the power to purchase, take on lease, or otherwise acquire, own, hold, use,.exchange, lease, operate, and (for cash or any other consideration) dispose of any lands, buildings or other property of any kind, including investments in shares, bonds, or other • securities of any other corporation or otherwise, as may be suitable or convenient for any of its purposes, without restriction except as may be provided by law; to borrow money and to issue bonds or other evidences of indebtedness and secure the payment thereof by mortgage, pledge or deed of trust of all or any of its property, in conformity with law, and to obtain capital and revenues for its purposes through donations, endowments, subscriptions, dues, rents, or otherwise; to arrange, manage, operate or conduct amusements and entertainments for the raising of funds for the promotion of the purposes of the corporation, and in connection therewith to do all things necessary and proper not inconsistent with the law and the purposes of the corporation;. to acquire the property of any other corpora- tion or association having any like purposes and assume any of its debts and liabilities; and to do -all other such lawful things as are incident and conductive to the attainment of the objects and purposes of the corporation. -3- corporation is not orga', for profit and it will not sue any stock, and no part if its assets, income or earnings shall be used for dividends, or otherwise • withdrawn or distributed to any of its members, except upon • liquidation of its property in case of corporate dissolution, in which event, the surplus remaining after payment of all just corporate debts and other obligations, shall be dis- tributed to the respective regular members in good standing, in proportion to their respective contributions to the corpor- ation; provided, however, that nothing herein contained shall prevent the payment in good faith of renumeration to any member in return for services actually rendered or to be rendered to the corporation, nor prevent the issuance of evidences of membership. VII. 1. Notice to and process against the corporation may be given to or :served upon the Chairman, Vice - Chairman or Secretary. VIII. The property of the corporation shall alone be liable for payments of the debts and liabilities of the corporation. IX. Notwithstanding anything contained herein to the contrary, the following Articles shall apply: A. Said corporation is organized exclusively for charitable, religious, educational, and scientific pur- poses, including, for such purposes, the making of distri- butions to organizations that qualify as exempt organizations under section 501 (r)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). -4- • • B. No - part .of the net earnings of the corporation shall inure to the benefit of, or be distributable to, its • members, trustees, officers, or other private persons, except that the corporation shall be authorized and em- powered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article A hereof. No substantial part of the activities of the corporation shall be the carry - ing on. of propaganda, or otherwise attempting, to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution • of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry • on any other activities not permitted to be carried on (a) by ;a corporation exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States . Internal Revenue Law) or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding provi- sion of any future United States Internal Revenue Law). . C. Upon the dissolution of the corporation, the Board of Trustees shall, after paying or making provision for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purposes of the corporation in such manner, or to -5- 4 • • sucSrganization or organizatio organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an • exempt organization or organizations under section 501 (c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future united States Internal Revenue Law), as the Board of Trustees shall determine. Any of such assets not..so disposed of shall be disposed of by the Court _of Common Pleas of the county in which the principal office of the corporation is then located, exclusively for such pur- poses or to such organization or organizations, as said Court • shall determine, which are organized and operated exclusively for such purposes." -6- SIA - r OF HAWMI • - DEPARTMENT OF REGULATORY AGENCIES Business Registration Division Honolulu In the Matter of the Amendment ) oE.the Charter of Incorporation ) of . BIG ISLAND COUNCIL ON ADDICTION ) CERTIFICATE OF AMENDMENT The undersigned Ross Wilson (President , and Mnrilro Flatrhpr (Gvrretary.)duly authorized officers of BIG ISLAND COUNCIL ON ADDICTION, a Hawaii corporation, do hereby.ccrtiEy that at a , :pytii! meeting of the members of said cur deb: ••a' • '.mml held At Hilo, Hawaii, on the _Li) Jay o: - - -. L . 1.7. EV : the purpose of cha: ;gi..,:.thc na,n-?, , .: por:,ti“o. it was voted by not less than two- "!,iri. ..c the members present at said meeting to amend the Char :er of Incorporation of said cor- poration by deleting the name o( "BIG ISLAND COUNCIL ON ADDICTION" wherever it appears in the Charter of Incorpora- tion, . and inserting in lieu thereof the name "BIG ISLAND COUNCIL ON ALCOHOLISM." IN WITNESS WHEREOF, the undersigned have hereunto set their hands this 19th day of August , 1976. ^1< < 3.% 7 It2l� PRESIDENT • at 4tf Dishonored Check — at-0u l \....,.. _.., w.....ra Gun • • FILE I ;ATE TATE OF HAWAII DEPARTMEN OMMERCE ANO CONSUMER AFFAIRS 6unr.. RNinrnlon 0lewon 0 Richards Sheet . Mailing Addre.r P.O. Sox 40. Honolulu. HI 96810 e Matter al the Amendment of 1 horses of Incorporation of ) 1 .15091509 4719 136/03/1): Big Island Council on Alcoholism - CERTIFICATE OF AMENDMENT The President and Secretary, respectively, of Big Island Council On Alcoholism - a Hawaii non - profit corporation, do hereby certify that at a special meeting of the members of said corporation duly called and held at 166 Kilauea Avenue. Hilo. Haw • on the 7 ch day of February i9 B6 for the purpose of changing the name of the said corporation, it was voted by not lest than two-thirds of the members present at the meeting to - amend the Charter of Incorporation of said corpora- tion by deleting the name Big Island Council on Alcoholism whatever it appears in this Charter of - • •pdratiov8nd inserting in lieu thereof the name 6 il; Island Substance Abuse Council v -4( IN WISNESS WIdtl'(aQF, the undersigned hove hereunto set their hands this /1 day of , 19 LC m I. 1 s.1 e LL J o vrN.6 y(..': l' � .• .TriL((itL }�Q -r rtl.. v S STATE OF HAWAII I • f ) is. /"7 �• --4 (s "-� and eg / be first duly sworn on oath depose and say y, that they.are the President and Secretary, respectively, of /� l /.1��✓ •-^e_ j a de-me that as such officers they are duly authorized to sign the foregoing Certificate of Amendment; and thet they have reed the said Certificate, know the contents thereof, and that the same is true. • Subterfbd w end r ar to before me this r Y r ) s•a ran.ry Nor , rare e/ flowed My commsthon apves ry —, I hereby approve the foregoing amend ent,this/3M day of t 4 e 6t<r n s ,f , 19 2 - .r L. bv. __CtC F . ..! Director of Commerce and Consume ! • Hain Can... aeon and Securities Administrator ON-6 R... ere. ota.aeh 0.0v lF..I • • STATE OF HAWAII ) " )) SS: • COUNTY OF HAWAII ROSS WILSON and MARILEE FLETCHER being first duly sworn on oath depose and say that they are the President and Secretary, respectively, of BIG ISLAND COUNCIL ON ADDICTION; that as such officers they are duly authorized to sign the foregoing Certificate of Amendment; and that. they have read the said Certificate, know the contents thereof, and that the same is true. - - c1.-24 �1 %6- 1-T -o PRESIDENT • • SF.CR EfAI.Y \ - Sub::cribei aild swot �.: b•''.:_ VIC this /i day of - - -- - - -' 197 / . :.'. plocazy Public, Third Judicial Circuit v.•, �. State of Hawaii i r / / fy.Con�Mission expires Of �� • • -2- • • • SIA - L OF HAWAII 411 DEPARTMENT OF REGULATORY AGENCIES Business Registration Division Honolulu In the Matter of the Amendment y� of•the Charter of Incorporation ) , ) of ) ; BIG ISLAND COUNCIL ON ADDICTION ) CERTIFICATE OF AMENDMENT The undersigned Ross Wilson (President, , and • Mar - ilea F1 °trhpr /Serrrrary,) authorized officers of BIG ISLAND .COUNCIL ON ADDICTION, a Hawaii corporation, do hereby certify that at a r:l•vtinl meeting of the members of said enrpr•-at ion lc l': ••a' • ' :,', -1 held at 111 to, Hawaii, on the i _i! .._ fav 1 '�` •'. for the purpose of chs:;�i•: CLe nc:n: •orpor:rtinn. it was voted by not less than two- .P.L•.i, ..' the members present at said meeting to amend the Chacer of Incorporation of said cor- poration by deleting the name of "BIG ISLAND COUNCIL ON ADDICTION" wherever it appears in the Charter of Incorpora- tion, and inserting in lieu thereof the name "BIG ISLAND COUNCIL ON ALCOHOLISM." • IN WITNESS WHEREOF, the undersigned have hereunto set their hands this 19th day of August , 197E. •.^) t 3o /k 2i'� PRESIDENT ECRET /hie Air .. Uunonarea w.:ecn - a /.du * a IN DUPLICATE STATE OF HAWAII TMENT Oi COMMERCE AND CONSUMER AFFAIRS Buts' • Reparation Div.on a Richard. Swan Matllnp Addn11: I.O. Boa 40, Honolulu. MI 96810 • In the Matter of the Amendment of 1 the Charter of Incorporation of 1 1 .15091509 1719 86/03/1 i Big Island Council on Alcoholism 1 1 • CERTIFICATE OF AMENDMENT s • • The President - and Secretary, respectively. of Big Island Council on Alcoholism a Hawaii nonprofit corporation, do hereby certify that at a special meeting of the members of said corporation duly called and held at 166 Kilauea Avenue, Hilo. Hawaii • on the 7 th day of Februar • 19 86 , for the purpose of changing the name of the said corporation, it was • voted by not less than two-thirds of the members present at the meeting to amend the Charter of Incorporation of said corpora. tion by deleting the name B ig Island Council On Alcoholism wherever it appears in this Charter of • IncorpdratioA2nd inserting in lieu thereof the name B il; Island Substance Abuse Council - * //JJ Y � IN WITNESS Wfit$SOF, the undersigned hew hereunto set their hands this /1 d ay of /1,!/r^�-2 O , 19 IC -1 i 7 1 - `" - • L� 1(14 ic o-, STATE OF HAWAII e i ss. P7 .fie -e x.e.�� r end being first duly ,worn on oath se depo snd say that they era the President and Secretary, respectively, of eiti• fi C e'er -a ;et o+ e ( that at es such officer' they are duly authorized to sign the foregoing Certificate of Amendment; and thst they have reed the Bald Certificate. know the contenu thereof, and that the same is true. ant �Ir..lo.nt • fr Y 1 Substrata and sworn to be /ore me this ` '1'' <C SI fY'•t e-4/. Le-v- ) ,� A / Secret..., �C 'Jay o/ 1 c4:u� .1V i1/4". � � 7 Ndr ub7k, Care c / !/await My rommhaon expires: "I•/ - I' P • I hereby'approve the foregoing amend ent this /, of t4-e etta a , 19 0 . p by Director of Commerce and Consume 1 • fa airs Corr..,, etlon and Securities Adminisvetor ON-el n... •/0a pre -0016.0e IF..1 / / /, // • • STATE OF HAWAII )) S5: III COUNTY OF HAWAII . ROSS WILSON and MARILEE FLETCHER , being first duly sworn on oath depose and say that they are the President and Secretary, respectively, of BIG ISLAND , COUNCIL ON ADDICTION; that as such officers they are duly authorized to sign the foregoing Certificate of Amendment; and that they have read the said Certificate, know the contents thereof, and that the same is true. PRESIDENT • SECRETARY Subr.cribr; awl swot. .. h..:._ me this � g/ ! ctay of -- - -- -- -- -- -' I97,C � - .5.- • ' ,? _/ ;, :'• ;Intact Pub t Ju icia� v• - State of Hawaii 'IBy' Commission expires 0. /i -7 • 2 • • • • Big Island Substance Abuse Council • BYLAWS Revised April 19, 1999 ARTICLE I The name of this Corporation shall be the Big Island Substance. Abuse Council, doing business under such other names(2) as the Board of Directors may from time to time establish. ARTICLE II OFFICES AND RECORDS The Principal office of the Corporation shall be located within the County of Hawaii. • The books of the Corporation, except such as required by law to be kept elsewhere, shall be kept at the Principal office. The Board of Directors may authorize the establishment of Principal and additional offices at such places as the activities of the Corporation may require. ARTICLE III OBJECT SECTION 1: PURPOSE - The Corporation shall operate exclusively for charitable and educational purposes consistent with the provisions of the Internal Revenue Code of 1954, Section 501(c)(3) as amended to: Sub - Section a: Provide a county-wide voluntary agency composed of individuals and groups from the public and private sectors, who share a mutual concern for the problems associated with alcohol and all other substance use, abuse and addiction. Sub Section b: Broaden the awareness of individuals, agencies, organizations and the community at large regarding the prevention and treatment of alcoholism and addiction. Sub - Section c: Inform and advise the Board of Directors, its constituency and the general public about policy issues, solicit broad response to these issues and present these responses in a unified manner to governmental and other decision- makers in the best interest of those at risk. Sub Section d: Serve as a county-wide advocate to protect the rights of alcoholics and other addicts. Page 1 of 12 • Big Island Substance a Council • • Bylaws — Revised Apri , 1999 • Sub- Section e: Promote equal access to the quality of treatment or other services required by the alcoholic, addict and their families. Sub- Section f: Provide leadership and technical assistance for the establishment of prevention, treatment, education, training or other addiction relating sources at the Local, County and State level and maintain close liaison with the elements of this state -wide network. Sub - Section g: Engage in fundraising activities as may be necessary to maintain fiscal accountability. Sub - Section h: Appoint or replace the Chief Executive Officer. SECTION 2 FUNCTIONS - In furtherance of this purpose, the Corporation shall, subject to • the provisions of these Bylaws, exercise all powers granted to non - profit corporations under the statutes of the State of Hawaii (Corporations and Associations Not - For - Profit) and this non -profit Corporation is authorized to take such action as may be necessary, proper or incidental to the carrying out of the purpose for which this Corporation is organized. ARTICLE IV GOVERNING BODY SECTION 1 NAME - The goveming body of the Corporation shall be the Board of Directors, hereinafter referred as the "Board". SECTION 2 SIZE - The Board shall consist of not less that nine (9) and not more than fifteen (15) elected Directors holding voting membership on the Board, not including any non - voting individuals whom the Board may, from time to time, invite to its deliberations. SECTION 3- COMPOSITION - The Board shall be composed of Directors elected from the public, representing a cross - section of the community served by the Corporation. Not less than twenty percent (20 %) nor more than fifty percent (50 %) of the Board membership shall consist of recovering alcoholics or addicts with a minimum of three (3) years of sobriety. SECTION 4 ELIGIBILITY - Nominees for election to the Board shall be not less than eighteen (18) years of age and shall be residents of the County of Hawaii. Candidates shall have indicated a sincere desire to further the work of the Corporation. SECTION 5 NOMINATION AND ELECTION All Directors of the Board shall be elected annually at the annual meeting from a slate submitted by a Nominating Committee. Directors of the Board shall be elected to three (3) year terms. Page 2 of 12 Bid Island Substance e Council • • Bylaws — Revised Apn , 1999 These should be staggered at one (1), two (2) and three (3) years unless sooner • vacated or removed in accordance with these Bylaws. SECTION 6 AUTHORITY - The Board shall have full power and authority over the affairs of the Corporation and shall establish such policies and plans as may reasonably be necessary to carry out the purpose and functions of the Corporation as enumerated in Article III, Sections 1 and 2 of these Bylaws. SECTION 7 RESPONSIBILITIES - The Board shall, in addition to those duties required of governing bodies by law or regulations, be responsible for the internal affairs of the Corporations and shall establish and promulgate policies concerning the planning, implementation and evaluation of its programs and activities. Sub- Section a: Delegation - The Board may delegate its vested authority to the Executive Committee so long as such delegation is consistent with the laws • of Hawaii, with the Certificate of Incorporation and these Bylaws. - Sub - Section b: Limitations - The Corporate powers of the Board are subject to the limitations of the Statutes of the State of Hawaii and the Internal Revenue Code of 1954, Section 501(c)(3) and the amendments thereto. The board shall have all the powers; privileges and duties set forth therein as though made a part of these Bylaws. SECTION 8 MEETINGS - All meetings of the Board shall be held at such time and place as the Board may designate. The President of the Board shall preside at all such meetings and shall conduct the business of the Corporation in accordance with Robert's Rules of Order, current edition. In the absence of the President, the Vice - President shall preside. Sub - Section a: Annual Meeting - The annual meeting will be held within the first six (6) months of the fiscal year. The Board shall hold this annual meeting for the purpose of electing officers of the Corporation and for transacting such other business as may be determined by the Board from time to time. Sub - Section b: Regular Meetings - Regular quarterly meetings of the Board shall be held at such places designated by the Corporation. Written notice of the time, place and agenda of the meeting shall be given by the Secretary or his/her designee not less than seven (7) days prior to said meeting to all members of the Board and CEO. Sub - Section c: Special Meetings - Special meetings of the Board may be called by the President or by at least one -third (1/3) of the total membership of the Board. Notice of the time, place and specific purpose of each special meeting shall be received by mail not less than three (3) days prior to such meeting or, in an emergency, not less than twenty-four (24) hours prior to such meeting when confirmed by telephone. Page 3 of 12 Big Island Substance e Council • Bylaws — Revised Apn ,1999 Sub - Section d: Quorum and Voting - A quorum for the transaction of • business of the Board shall be determined by a simple majority of those present unless otherwise specified elsewhere in these Bylaws. Specifically designated ex- officio members shall not be counted in the determination of quorum. Sub - Section e: Proxies - A Director cannot vote by proxy or otherwise act by proxy on any issue at any meeting of the Board. SECTION 9 INDIVIDUAL LIABILITY AND INDEMNIFICATION - No individual who is a duly elected Director of the Corporation shall, by reason of performance of duty, function or activity required of or authorized to be undertaken by the Corporation, be liable for payment of damages under any law of the United States or any State or political subdivision thereof, if such Director has acted within the scope of such authorization, has exercised due care and has acted with respect to that performance without malice toward any person affected by it. • In case any Director, while representing any matter of the Corporation, shall be sued in any court of law or become liable in his/her actions, the Corporation shall indemnify and save harmless such Director to the extent of any claim, lien or award including attorney's fees and cost of defense. Sub- Section a: Director's Insurance - All Directors of the Corporation shall, subject to the approval of the Board, be insured against such liability and the cost of such coverage shall be borne by the Corporation. SECTION 10 CONFLICT OF INTEREST - Within the meaning of this section, a Director of the Corporation shall be deemed to have a conflict of interest of a potential thereof if by reason of his/her participation in the enactment or defeat of any matter coming before the Board, there is reason to believe that said Director, a member of his/her family or the company /agency with whom that Director is associated could derive gain or loss from said action. It will be the obligation of the Director to state clearly the nature and degree of interest in the matter and the President, Committee Chairperson or other presiding officer shall rule if there is potential for conflict. If such conflict is so ruled, the Director shall be excused from participation, debate and voting on the issue or matter pending. SECTION 11 ATTENDANCE - Directors shall strive to attend all meetings of the Board and Committees to which they belong and to other appropriate functions or duties associated with that trust. Failure to attend at least two (2) meetings of the Board in any year without notification may be considered resignation from the Board. For the Executive Committee members, failure to attend three (3) Executive Committee meetings in any year without notification may be considered resignation from the Board. Page 4 of 12 • - Bie Island Substance e Council • Bylaws — Revised Apn ,1999 SECTION 12 NEPOTISM - Nepotism is defined as favoritism shown to relatives in securing • jobs. Nepotism in the selection of employees or Board members is strictly prohibited. ARTICLE V OFFICERS SECTION 1 DESIGNATION - The officers of the Board shall -be the President, Vice- President, Secretary and Treasurer. The officers shall be elected by the Board at the annual meeting of the Board. SECTION 2 TERM OF OFFICE - The term of each elected officer shall commence with the adjournment of the annual meeting and shall continue for one (1) year or until a successor is elected to fill an un- expired term. • SECTION 3 POWERS AND DUTIES OF THE PRESIDENT - The President shall preside at all meetings of the Board and the Executive Committee. He /she shall serve as a non - voting, ex- officio member of all other committees and shall appoint the chairperson of such committees or task forces of the Board as the Board may establish from time to time. SECTION 4 POWERS AND DUTIES OF THE VICE- PRESIDENT - The Vice - President shall be a member of the Executive Committee with such powers and duties as may be assigned to this office by the Board or by the President. Upon the absence or incapacity of the President, the Vice - President shall have and shall exercise all powers of the President. SECTION 5 POWERS AND DUTIES OF THE SECRETARY - The Secretary shall be a member of the Executive Committee and shall record or cause to be recorded, attendance, resolutions, votes and minutes of the proceedings in books to be kept for that purpose. The Secretary shall keep in safe custody the Seal of the Corporation and shall affix it to any instrument when required by law or otherwise authorized by the Board. The Secretary shall keep or cause to be kept in a proper and safe manner, all documents and records of the Corporation as required by law. The Secretary shall prepare and send or cause to be prepared and sent to each Director, a notice of each meeting of the Board to include the order of business to be conducted. SECTION 6 POWERS AND DUTIES OF THE TREASURER - The Treasurer shall be the Chief Fiscal Officer of the Corporation. The Treasurer shall be a member of the Executive Committee and shall have such other powers and duties as may be assigned to this office by the Board or by the President. The Treasurer shall oversee the custody of all Corporate funds, the receipt and deposit of all monies - of the Corporation via such disbursement mechanisms as the Board shall authorize. The Treasurer shall also keep or cause to be kept, full and accurate Page 5 of 12 1 Big Island Substance Ile Council • B • ylaws — Revised Apri , 1999 accounts of said receipts and disbursements in the Corporate books and shall • furnish the Board with monthly reports of such transactions. SECTION 7 AGENTS - The Board may appoint, contract or otherwise retain an attorney who shall render such legal documents, opinions and services as required. The Board shall appoint a Certified Public Accountant who shall provide services monitoring the Corporate books and accounts and an annual certified audit or review of the Corporation as may be required. The Board may from time to time, identify additional Agents and prescribe the duties thereof as appropriate. SECTION 8 SIGNATORIES - The President, Vice - President, Secretary, Treasurer, Chief Executive Officer and any other Director or Agent of the Corporation so designated by resolution of the Board shall serve as signatories for the Corporation. • SECTION 9 REMOVAL OF OFFICERS - Any officer of the Corporation may be removed during his/her term in accordance with the procedures described in Article VII, Section 2 of these Bylaws. SECTION 10 VACANCIES - Should the President's office become vacant for whatever reason, the Vice - President shall fill this position for the un- expired term. Vacancies in any other elected or appointed position shall be filled at the next regularly scheduled meeting of the Board in accordance with the procedures described in Article VII, Section 3 of these Bylaws. ARTICLE VI COMMITTEES SECTION 1 GENERAL DESCRIPTION - The Board may elect or cause to be appointed such committees and sub - committees as the Board may deem necessary in performing the business and fulfilling the purposes of the Corporation. Such committees shall have such powers, duties and obligations as described in the Bylaws and any additional responsibilities as may be delegated by the Board from time to time. The actions of all committees shall be duly reported to the Board and a record made thereof. There shall be Standing and AD HOC Committees. the membership of all Standing Committees shall consist of members of the Board. - The membership of any AD HOC Committee may include other than members of the Board and may be appointed as determined by the Board prior to the formation of the committee and the charge thereto. SECTION 2 STANDING COMMITTEES - The Corporation shall have an Executive Committee, Budget & Finance Committee, Personnel Committee, Planning Committee, Fundraising Committee, Membership/Nominating Committee and such other Standing Committees as the Board may authorize from time to time. Page 6 of 12 • Bib Island Substance a Council • Bylaws — Revised Apriflll, 1999 • Sub - Section a: Selection Process - The members of all Standing Committees shall be appointed by the President of the Board following the annual meeting. From among the members of each committee, the President shall appoint a committee Chairperson who shall henceforth be responsible for the activities of that committee. Sub - Section b: Composition - All Standing Committees shall consist of not less than three (3) nor more than eight (8) voting members and such ex- officio, non - voting members or technical advisors as the Board may direct from time to time. Sub - Section c: Term - The members of each Standing Committee shall serve at the pleasure of the President of the Board. Sub - Section d: Operating Rules - The rules of all Standing Committees including eligibility, quorums, voting, absences, removal of members, vacancies • and conflict of interest shall be in conformity with similar rules for the Board described in Article IV of these Bylaws. SECTION 3 EXECUTIVE COMMITTEE - There shall be a Standing Committee of the Board called the Executive Committee consisting of at least five (5) members of the Board inclusive of representation of current officers of the Corporation, the immediate past President and Chairpersons of each Standing Committee. Sub - Section a: Chairperson - The President of the Board shall serve as the Chairperson of the Executive Committee. Sub- Section b: Meetings - Regular monthly meetings and special meetings of the Executive Committee shall be held at such time, place and for such purpose as the Board or President may determine from time to time. Also meetings shall be presided over by the President of the Board. Sub - Section c: Responsibilities - The Executive Committee shall and may exercise all powers to perform all functions of the Board except such powers as may not legally be delegated such as the election of Directors, election of Officers or amendments to these Bylaws. Any action taken by the Executive Committee shall be reported to the Board at its next regular meeting. • Sub - Section d: Quorum and Voting - A quorum for the transaction of business at any meeting of the Executive Committee shall consist of at least the simple majority of the Executive Committee. Specifically designated ex- officio members shall not be counted in the determination of a quorum. If at the time and place fixed for a meeting a quorum is not present, the Directors in attendance may adjourn the meeting until a quorum is obtained. In the event that a quorum cannot be obtained at a duly called meeting, members Page 7 of 12 • Big Island Substance fi e Council • • Bylaws — Revised Apr , 1999 attending such a meeting may elect by majority vote of those present, to transact • business subject to ratification by at least sixty percent (60 %) of the total membership of the Executive Committee. SECTION 4 BUDGET AND FINANCE COMMITTEE - There shall be a Standing Committee of the Board called the Budget and Finance Committee consisting of at least three (3) members of the Board. Sub - Section a: Meetings - Meetings of the Budget and Finance Committee shall be held at such time, place and for such purpose as the President of the Board or Committee Chairperson may determine from time to time. - Sub - Section b: Responsibilities - The Budget and Finance Committee shall prepare for adoption by the Board, such fiscal policies as may be required to carry out the program of the Corporation. • The Budget and Finance Committee shall serve as the clearinghouse for all corporate financial activities including fundraising and at least one (1) Director shall serve on both the Budget and Finance and the Fundraising Committees. The Budget and Finance Committee shall prepare or cause to be prepared, the development of the Corporation's annual budget and any amendments thereto. SECTION 5 PERSONNEL COMMITTEE - There shall be a Standing Committee of the Board called the Personnel Committee consisting of at least three (3) members of the Board. Sub- Section a: Meetings - Meetings of the Personnel Committee shall be held at such time, place and for such purpose as the President of the Board or Chairperson may determine from time to time. Sub - Section b: Responsibilities - The Personnel Committee shall prepare or cause to have prepared for adoption by the Board, all policies that relate to the staffing of the Corporation. The Personnel Committee shall also advise and assist the Chief Executive Officer in the development and refinement of the staff Development Practice and Performance Evaluation System, which shall be approved by the Board. The Personnel Committee shall be responsible for reviewing the Chief Executive Officer's performance. SECTION 6 PLANNING COMMITTEE - There shall be a Standing Committee of the Board called the Planning Committee consisting of at least three (3) members of the Board. Page 8 of 12 e Big Island Substance a Council • Bylaws — Revised Ap , 1999 Sub - Section a: Meetings - Meetings of the Planning Committee shall be held • at such time, place and for such purpose as the President of the Board or Chairperson may determine from time to time. Sub - Section b: Responsibilities - The Planning Committee shall prepare or cause to have prepared for adoption by the Board, such policies that may be required to implement the programs of the Corporation. The Planning Committee also advise and assist the Chief Executive Officer in the development of an annual plan of action, a long -range plan and any amendments or updates thereto. SECTION 7 FUNDRAISING COMMITTEE - There shall be a Standing Committee of the Board called the Fundraising Committee consisting of at least three (3) members of the Board. • Sub - Section a: Meetings - Meetings of the Fundraising Committee shall be held at such time, place and for such purpose as the President of the Board or Chairperson may determine from time to time. Sub - Section b: Responsibilities - The Fundraising Committee shall develop an annual fundraising plan and calendar of events, select the activities to be conducted with approval of the Board and coordinate these activities via individual Chairpersons or sub - committees for each major event. SECTION 8 MEMBERSHIP/NOMINATING COMMITTEE - There shall be a Standing Committee of the Board called Membership/Nominating Committee consisting of at least three (3) members of the Board. Sub - Section a: Meetings - Meetings of the Membership/Nominating Committee shall be held at such time, place and for such purpose as the President of the Board or Chairperson may determine from time to time. Sub - Section b: Responsibilities - The Membership/Nominating Committee shall, at least ninety (90) days prior to the annual meeting, present to the Board a slate of candidates for Officers of the Corporation and membership on the Board. SECTION 9 AD HOC COMMITTEES AND TASK FORCES - The Board may, by resolution from time to time, appoint or otherwise enable the establishment of AD HOC Committees or Task Forces of the Board in order to accomplish some specific purpose, which is deemed beyond the scope of the Standing Committees. Sub- Section a: Chairperson - The President of the Board shall appoint from among the Directors, Officers or Agents to the Board, the convener for such AD HOC Committees and Task Forces and shall, in concert with the Resolution of Page 9of12 • B4Island Substance i p e Council • Bylaws — Revised Ap , 1999 Appointment, determine the method of selecting an individual to Chair the efforts of that body. 41 Sub - Section b: Term .- AD HOC Committee and Task Forces shall, in consideration of the objective to be accomplished and in accordance with the resolution of appointment, be constituted for a specified time not to exceed one (1) year. The group shall cease to exist upon completion of the objective or the expiration of the appointment, whichever comes first except that a group may be extended for thirty (30) days via continuing resolution of the Board. Sub - Section c: Responsibilities - The President of the Board, in the Resolution of Appointment, shall include the specific change, expectations, due date and other responsibilities appropriate to the AD HOC Committee or Task Force being constituted. • ARTICLE VII RESIGNATION, REMOVAL OR VACANCY SECTION 1 RESIGNATIONS - Any Director, Officer or appointed Agent of the Corporation may resign at any time by giving written notice to the Corporation via the Board as a whole, President or Secretary. Any such resignation shall take effect at the time specified therein unless precluded by the terms and conditions of any binding contract currently in effect. If the time is not specified, such resignation shall take effect upon acceptance by the Board. SECTION 2 REMOVAL - The Board at any meeting called for that purpose, may be a three fourths (3/4) majority of those present and voting, remove from office any Director, Officer or Agent elected or appointed by the Board when such action is deemed to be in the interest of the Corporation. Sub - Section a: Appeal - Any Director, Officer or Agent removed from office by action of the Board shall have the right of appeal with written notice and fair hearing at the next regular meeting of the Board or at any special meeting of the Board called for that purpose, provided the appellant submits to the Secretary of Board written notice of appeal within ten (10) days after notice of removal is delivered and confirmed by certified mail, return receipt requested. Following the appeal procedures, the removal shall be confirmed or reversed by the Board. SECTION 3 VACANCY - If the office of any Director, Officer or Agent becomes vacant for any reason, the Board may, at the next regular meeting or at a special meeting called for that purpose and by a vote of majority of those present, choose a successor who shall complete the un- expired term. Page 10 of 12 '" Big Island Substance e Council Bylaws — Revised Apri , 1999 ARTICLE VIII • COMPENSATION OF OFFICERS, DIRECTORS AND AGENTS No Director or Officer of the Corporation shall receive any compensation for their services, except that, by prior authorization of the Board, a Director or Officer may be reimbursed for expenses incurred in connection with activities of the Corporation. Payment for authorized reimbursement shall be made only upon receipts for expenses incurred. Compensation of any nature to Agents of the Corporation shall be made only in accordance with such contract, letter of engagement, retainer or other written agreement and conditions specified therein, previously authorized by the Board. ARTICLE IX CONTRACTS, LOANS, CHECKS, DRAFTS AND BANK ACCOUNTS • SECTION 1 CONTRACTS - The Board may authorize any Officer(s) or Agent(s) of the Corporation to enter into any contract or execute and deliver any instrument in the name and on behalf of the Corporation, and such authority may be general or confined to specific instances. Unless so authorized, no Officer, Agent or employee shall have any power or authority to bind the Corporation by any contract or engagement or to pledge its credit or to render it liable for any purposes or to any amount. SECTION 2 LOANS - No loan shall be contracted on behalf of the Corporation and no negotiable paper shall be issued in its name unless authorized by the Board. When authorized to do so, any Officer or Agent of the Corporation may effect loans and advances at any time for the Corporation from any bank, trust company or other institution or from any firm, corporation or individual and for such loans and advances make, execute and deliver promissory notes or other evidence of indebtedness of the Corporation and for any and all loans, advances, indebtedness and liabilities of the Corporation, may mortgage, pledge or otherwise transfer said property provided, however, that any sale mortgage or lease of real property shall be in accordance with the provisions of the Not for Profit Corporation Law of the State of Hawaii. Such authority may be general or confined to specific instances. SECTION 3 CHECKS, DRAFTS, ETC. - All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Corporation shall be signed by such person or persons and in such a manner as shall from time to time be determined by the Board. SECTION 4 DEPOSITS - All funds of the Corporation shall be deposited to the credit of the Corporation under such conditions and in such banks, trust companies or other depositories as the Board may designate and for the purposes of such deposit any person or persons to whom such power is delegated may endorse, assign and deliver checks, drafts and other orders of payment of money, which are payable to the order of the Corporation. Page 11 of 12 4' Big%sland Substance Al lk Council • Bylaws — Revised April , 1999 ARTICLE X FISCAL YEAR The fiscal year of the Corporation shall begin on the first day of July and end on the last day of June in each year. ARTICLE XI DISSOLUTION The Board may at any time, voluntarily dissolve the Corporation in a conveyance of its assets and property to any other Corporation holding a Charter from the State of Hawaii or other state for purposes not of individual profit after first satisfying any corporate debts, provided that assets • and property so conveyed shall be used by the grantee of purposes similar to those of the conveying Corporation and provided further that the Corporation receiving the assets of this Corporation qualifies with the Internal Revenue Service as a charitable Corporation and contributions thereto are deductible. Said conveyance, if made, shall be determined by a three - fourths (3/4) vote of the Directors present and voting at a regular or special meeting provided written notice of said dissolution has been sent to the members of the Board at least seven (7) days prior to the time the vote is to be taken. The Board shall by resolution, designate the name and location of the charity corporation to be the recipient of the Big Island Substance Abuse Council assets and property. ARTICLE XII AMENDMENTS _ These Bylaws or any portion thereof may be altered, amended or repealed or new Bylaws may be adopted by the affirmative vote of three-fourths (3/4) majority of the Directors present at any regular or special meeting of the Board at which a quorum is present provided that written notice of such alteration, amendment, repeal or addition shall be given to each Director at least fifteen (15) days prior to any such meeting. Adopted this ( day of , 19 The Big Island Substance Abuse Council: %zed � CJ BY s �'�" Attest / G�u� L7' Its: President (s: ecretary Page 12 of 12