HomeMy WebLinkAboutCOM 0667.009 1998-2000 • » lAw
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corn o6/07, 00, 0998- 2.10.0A -0—..
+SUnkSMat„r
Stephen K. Yamashiro `' S \l % : '� Harry A. Takahashi
• Mayor L / , +441`0 a u „rrl,
a,pes1Y S. K. Schulte
nrrrnl
QEauiatp of jjatuaii •
1)I:TA R'I'MENT OF FINANCE
25 Avp„ni Svcrt, Rion, 119 • Hilo. Ifa,.aii 96720 -1252
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(811111 961 -8231 • Fa, (808) 961 -9213 •
HAWAII COUNTY NONPROFIT GRANTS (FY 2000 -01)
HUMAN SERVICES NONPROFIT GRANTS REVIEW COMM IFFEE(I - ISNPGRC)
FISCAL YEAR ENDING:Junc 30, 2001 DATE OE APPLICATION: 31 January 2000 •
GRANT APPLICATION FOR: SMART MOVES PROGRAM _
( Tillc)
Legal Name of Organization: BOYS 8 GIRLS CLUB OF HILO
Mailing Address: 100 Kamakahonu Street, Hilo, Hawaii 96720
Facility /Site Address: 100 Kamakahonu Street, Hilo, Hawaii 96720
Director /Site Manager: Paul Patrick W. Supp Phone: (808) 961 -5536
O rganization President: George Moore Phone: __(808) 933 - 0582
Contact Person (Grant Writer) par)1— rick W. Sy1pp Phone: (8M1_941 =5536
Amount of request for County funds: $ 52,000.00
Total annual budget of organization: $ 366, 500.00
Has the applicant applied for any outer funds from the County of I lawaii this Fiscal year? ,
Yes Source /Department: No
Agency /Progranl(s): 0 Social Services a Youth Programs 0 Elderly Programs
Check Category (ies) 0 Culture and Arts 0 Education 0 Other / 6 7. o O
Comm. No. rt
File No. A-DWI
Ref. To:, lit 6130
Ilricfly, define the program for which funding is being requested: Ref. Date FEB 2 3 2000
Smart Moves is a positive primary education /prevention program that assists youth, 6 - 18;
in identifying and resisting peer /society pressure leading to high risk activities
O uch as alcohol, drug, tobacco use, pre- mature sexual activity and teenage pregnancy.
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L QUALIFYING STANDARDS FOR APPLICANTS •
An applicant must meet all of the following standards: •
0 Be chartered or otherwise authorized to do business in the State for charitable purpoaes and
exempted from the Federal income tax by the Internal revenue Service.
0 Have a governing board whose members serve without compensation and have no conflict of
interest between their regular occupations and the services provided.
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0 Have bylaws or policies which describe the manner in which business is conducted; including
management, audit, fiscal policies and procedures, policies on nepotism, and policies on
management of potential conflict of interest.
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• 0 Have at least one year's experience with the service or activity for which the appropriation is
sought or can otherwise demonstrate to the satisfaction or the County sufficient expertise to
. successfully carry out the service or activity.
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0 Be licensed and accredited in accordance with applicable requirements of Federal, State and
. . County laws.
II. GRANT CONDITIONS
The applicant agrees to comply with the following terms & conditions prior to receiving a grant award.
A. Comply with applicable Federal and State laws prohibiting discrimination against any person on •
the basis of race, color, national origin, religion, creed; sex, age; or handicap.
I.
B. Agree not to use any public funds for purposes of entertainment or perquisites.
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C. Comply with such other requirements as the Director of Finance may prescribe to ensure adherence
by the nonprofit organization with Federal State, and County laws, and established standards for
fiscal and program management.
D. Allow the Director of Finance, the committees of the council and their staffs, and the Legislative fr ;
Auditor access to records, reports, files, and other related documents in order that the program I, , 1 management and fiscal practices of the nonprofit organization may be monitored and e kill; ti
' assure the proper and effective expenditure of public funds.
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III. RECORDS AND REPORTS '? '
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A. The applicant shall follow generally accepted accounting procedures and practices and shall
maintain books, records, documents, and other evidence, which sufficiently and properly account
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t , i for the expenditure of County funds. The books, records and docurnenis shall be subject at all .
reasonable times to inspection, reviews, or audits by t County expen agency, the Di o
Finance, and the Legislative Auditor, or by their representatives. r • ij j� i ii ; I
B. The County expending agency, Director of Finance or County Council may request pehodic r ` ii i r , ii '
• , I,
w ritten reports o n the use of County funds l "'
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C. The nonprofit organization shall submit a final written report to the Legislative Audito Wit t; ; •
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sixty (60) days after June 30 of the fiscal year The report shall include an explanation of the , ' , .
public benefits derived from the awarding of the grant and a listing of other funding sources and # ., � i� `ti
I t 3�
. amounts obtained d the a period it i i tlt I' , l i tt
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IV. QUARTERLY ALLOCATION
• Under no circumstances shall grant funds be disbursed in a lump sum payment. Grant funds will be
disbursed to Grantees only through a quarterly allocation process. The disbursement of grant funds can be
formulated on an equal quarterly apportionment basis.
V. GRIEVANCE PROCEDURE
The applicant will adopt and maintain a grievance procedure to assure proper accounting for any concerns
and complaints about its programs or services that may arise from its members, employees, clients or from
other members of the public.
VI. DISCLOSURE OF INFORMATION
All information, data, or any other material provided to the County by virtue of this application shall be
subject to the Uniform Information Practices Act (UIPA), ch. 92F, Hawaii Revised Statutes. All such
material is deemed government record and shall be open to the public and may be provided to other public
and/or private funding sources.
VII. CONTINUED ELIGIBILITY
Any applicant or recipient who withholds or omits any material facts or deliberately misrepresents
such facts to the County of Hawaii shall: I) Immediately be disqualified from consideration for Nonprofit
Grant funding; OR 2) be in violation of the terms of the Grant Agreement of County funds in which case a
• grant agreement can be terminated by the County and the recipient or provider may be liable to reimburse all
or a portion of any funds received therein.
• VIII. ACKNOWLEDGMENT
BOYS & GIRLS CLUB OF HUD, INC.
(Legal Name of Organization)
hereby agrees to administer the Stuart Naves Program
(Program Title)
in accordance with the regulations, policies and procedures prescribed by the Hawaii County Finance
Department. Distribution of grant funds is limited to grantees, which are in compliance with County
regulations, policies and procedures. The County reserves the right to withhold grant distributions at any
time the grantee is not in compliance. It is the policy of the County of Hawaii and for those who do business
with the County to provide equal employment opportunities to all persons regardless of race; physical
disabilities, color, religion, sex, age, or national origin as mandated by the Federal Civil Rights Acts, as
amended, and any other federal or state laws relating to equal employment opportunities.
IX. AMENDMENTS TO THE APPLICATION/EVALUATION
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The applicant assures that it will submit to the HSNPGRC for prior review and approval, a written request
and justification for any changes, additions, or deletions to any portion(s) of the grant application or a duly
executed Grant Agreement of County Funds. The applicant will cooperate and assist in ,any effort •
undertaken by the HSNPGRC to evaluate, inspect or otherwise monitor the effectiveness, feasibility, and/or
cost efficiency of any and all practices, policies and procedures or activities pursuant to this application or
any grant designation or allocation received as a result of this application.
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X. AUTHORITY AND CAPACITY OF APPLICANT
The applicant certifies that it has the authority and capacity to develop and submit this application, and to •
fully administer the program(s) pursuant to this application.
UNSIGNED PROPOSALS WILL NOT BE ACCEPTED!
Signature of Pre '•,/ t/Cha / son / Date
t / �II► �/� >3 /
Signature of Executive Director /Manager / P ate I.
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County of - Hawaii Project Nance: Smart Moves
Human Services Nonprofit Grants FY 2000 -01
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BOYS & GIRLS CLUB of HILO, INC. Program /Service Description
OVERVIEW: Describe the program for which funding is being requested. -
The Smart Moves program is a dynamic, nationally acclaimed positive primary prevention program that
assists youth(6 -111) in identifying and resisting peer /society pressure leading to numerous high risk
activities such as alcohol, tobacco, premature sexual activity and teenage pregnancy. Smart Moves is
aimed at working with the youth before they adopt high risk behavior, helping them improve school
attendance /performance and to help develop the necessary skills to function in society. This program also
assist the parents /guardians in understanding their children better through an emphasis in developing
better communication skills. The Club has provided this program for members since 1992 with nationally
trained program staff, an estimated 3,000 youth and their families will participate annually in the Sniart
Moves(SM) program.
SM requires a triangular involvement of Club Members, Parents /Gtiarclians and Staff. This is a social skill's
program that incorporates resistance skills, stress reduction techniques, communication skills,
assertiveness training and life planning skills. The program staff along with trained peer leaders will lead
Ihe implementation of numerous activities(daily & weekly) that will provide positive alternalives for youth,
communicate and teach 10 ways to "Say No ". SM will be runt in a "Non - Threatening Way" and offered in a
"Non - Threatening Environment" with a focus on conflict resolution. Smart Moves will also help the
you'll in their development of skills needed to deal with peer /social pressures regarding subslarice use
and premature sexual activities. The trained professional staff will conduct pre and post testing of the
members knowledge /understanding of various social skills, help the youth develop their own
goals /objectives and work with them so that they will attain their objectives. •
•What unique or significant service will be provided? What specific outcomes are to be
achieved? How will the program empower participants towards positive social change?
Smart Moves is a comprehensive curriculum based program comprised of several program elements:
"Be Smart: A training programs by Boys & Girls Club of America National Training Staff that provided the
Clubs Staff with a complete overview of the program, presentation of a comprehensive youth
development strategy and numerous ways of incorporating the prevention message into all of the Clubs
ongoing programs. The Staff has completed the training of the peer - leaders who will assist in facilitating
different activities.
'"Start Srnart: A resistance - skills training program for girls and boys ages 6 to 12: This unit is divided
into two sections 6 -9 and 10 -12.
'The 6 -9 year olds will participate in activities pertaining to basic health information and early resistance
• Skills/information. This unit is comprised of two four week sessions that will meet three times a week for
one hour a day and it will offered every nine weeks. The children will continue to participate in.related
Smart Moves activities throughout the year. The children will have an increased awareness /knowledge
of health issues and resistance skills. •
• The 10 -12 year olds will participate in a resistance- skills training program and numerous activities. The
rrrain focus of this unit is en Ways to help young people identify and resist peer, social and media pressure
to use alcohol, tobacco and other drugs or to become sexually active. This unit also includes sessions
related to the onset of puberty and to the development of friendships - both of which are age - appropriate
concerns of this group. This unit is comprised of throe consecutive four week sessions that will meet three
Hines a week for one hour and it will be offered every thirteen weeks. The pre -teens participating in this
section will have an increased lorowledge of needed resistance - skills and a positive increase in self
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• esteem. The youth will participate in numerous situational learning exercises and activities.
**Stay Smart: A social skills and resistance - skills program designed for 13 -18 year olds. This unit
incorporates various resistance skills, stress - reduction techniques, conflict resolution, communication
skills, assertiveness training, life planning skiffs, accurate information about alcohol and other gateway
drug use and adolescent sexuality. Part of the first section will be a condensed Start Smart program.
This section is comprised of three consecutive four week sections that meet for one hour a day three
times a week and it will run every thirteen weeks. The teenagers that participate in this unit will have a
better understanding of the numerous social challenges that will confront there with having the
knowledge and resources to deal with them in a positive manner. These teens will also be active peer -
leaders with the younger members.
"Keep Smart: A program for parents /guardians that emphasizes communication skills with factual
information about drug, alcohol, tobacco use and adolescent sexuality. This group will also participate in
situational exercises that will provide them with positive non - violent ways in dealing with their younger
family members. This is a ten hour section and it will be offered every twelve weeks.
"Smart Ideas: A collection of Club -wide and community activities /events that prornote the prevention
message to the community, establish a positive receptive environment and to reinforce the small -group
Club programs. Galvanize the Members and Families of the Boys & Girls Club of Hilo in a community-wide
initiatives to create a climate that discourages alcohol, drug and tobacco use /abuse.
PROBLEM /NEED: What is the problem /need that the program is designed to meet? Who
are the target population and what are the specific needs? What is the geographical
area to be served, facility and hours of operation?
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Todays youth are faced with increasing amounts of peer, social and media pressure to become involved in
the use of drugs, alcohol and tobacco or to become sexually active. The Smart Moves program is
All designed to address and meet these concerns and to provide the members the ability to deal with them in
a positive manner. The Clubs staff will employ a youth development strategy which promotes four basic
senses in young people: a sense of competence -the feeling there is something they can do and do
it well, a sense of usefulness -the opportunity to do something of value for other people, a sense of
belonging -a setting where an individual knows he or she has a place where they "fit" and are accepted
and a sense of power or influence -a chance to be heard and to influence decisions. Enhancing
these four senses leads to increased self esteem and self respect.
The mission of the Boys & Girls Club of Hilo is "To provide youth a place to enrich their daily lives and
become good citizens ". The Club accomplishes this mission by helping girls and boys between the ages
of 6 -18 realize their potential for growth and development by continuing to prornote positive physical,
health, social, vocational, educational, character and leadership development programs. The programs
that are offered in the six core areas support our agency's mission by making the Club "A Positive
Place for Youth". To keep within its mission statement, the Club looks at the whole development of
children and youth regardless of their families economic level.
The target population for the Club is all youth in Hawaii County, presently the majority of the members live
in the greater Hilo area but during vacation time members attend from Volcano /Puma to Honokaa. The
majority of the Clubs members go to the various schools in the Hilo and Waiakea Complex Areas and the
rest attend other public and private schools in East Hawaii. In 1998 the Club provided services /activities
for 2,624 members(6 -18) and over 3,500 other youth through collaborative programs at the Club.
The Boys & Girls Club of Hite is affiliated with Boys & Girls Club of Ainerica, based in Atlanta, with over
2,000 Local Clubs nationwide serving 2.75 million youth: Although a private and non- profit organization,
the Club has been a community based service since 1953: The Clubs ability to offer cost effective
positive activities is a major factor enabling '''
P j g parents to fiave a safe and positive place for their children to go
`• after school hours(M- F130- 5:30pm and night/weekend activities as scheduled) and during various
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• vacation /holiday breaks(M -F 8 -5Pm and schedtiled evening /weekend activities).
COLLABORATION: What specific measures will be taken to collaborate with other
community resources to achieve maximum program efficiency and cost effectiveness?
How will these measures reduce any existing duplication of services to our target
group?
The Club collaborates with various agencies and organizations in the delivery of positive alternatives and
access to assistance in a non- threatening environment, duplication of services is minimized and the youth
of Hawaii County are better served. The Clubs programs and services are similar but very different than •
other agencies programs. The greatest differences are that the Club and its programs are for YOUTH
and are offered to members at either No -Cost or Minimal Cost(A /C Projects- rnaterial costs and Field
Trips - transportation cost). Some of the agencies that the Club collaborates with are: BISAC, BIAP, Child &
Family Service, Family Court, Hawaii Island YWCA Teen Court, HI -PAL, P.A.G.E., DARE, UH -Hilo Nursing
Program and the Salvation Army - Interim Home. The Club is a member of the Hawaii Youth Services
Network, the East Hawaii Health & Human Services Council and a Hawaii Island United Way Agency.
GOALS & OBJECTIVES: What are the major goals of the program? What specific objectives
are planned for each goal? What is the timeline for this program? What significant
participant outcomes will the prograrn achieve?
The overall goals of the Smart Moves program are to improve the quality of life for the youth of the Club
by helping them to increase their resiliency and decrease the risk of alcohol, tobacco and drug use /abuse
by:
'Increasing youth involvernent in constructive, supervised youth development activities as an
• alternative to unsupervised time during non - school hours.
""Increasing resistance skills which prepare members to resist high risk behavior patterns such as
using /abusing Alcohol, Drugs and Tobacco.
""Increasing parental involvement in the activities of their children.
" "" "Increasing the attendance /performance of members at school.
" "" "Increasing community awareness and activities to discourage alcohol, tobacco, gateway drug and hard
drug use among the youth and adults in the community.
""Decrease in members contact with the Police Department regarding juvenile crimes /activities.
'"" "Decrease in School Behavior problems by participating members.
These goals will be measured by comparing the pre and post testing (w /recorded increase 60 + %),
completion of participant and parental surveys /evaluations(70 +% returned). Follow up with parental
permission will be done with the various schools(report card check and counselor contact) and the Hawaii
County Police Department. The members will also receive certificates of completion for nurnerous
sections of the program.
SERVICE DELIVERY: What methodology will be used in the delivery of the program?
The program will be presented in a variety of ways. Each section of Smart Moves has a staff guide that is
a combination of a nationally developed program along with specific infomation that Pertains to the
members of the Club. Some of the sessions will be ruri in a lecture type situation, videos and guest
speakers will also be used and situational learning exercise (member participation will be involved iri Some
of the sections. The members will also work on developing skits that they will present to the other member
and parents.
EVALUATION: What process will be used to evaluate the program and how will this
process measure the outcomes?
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• The staff will conduct pre and post testing of the piriicipants awareness /knowledge of the topics that each
unit will be about and this information will be recorded. Initial goals will be discussed with the members and
these will be addressed during the program. Surveys and evaluations by the mernbers and parents will be
completed with information /suggestions being used to improve the prograrn. The Club evaluates all of its
programs with: input and surveys of participants, adherence to the Boys & Girls Clubs of Arnerica
"Commitment to Quality" and completion of the National Standards Evaluation Program. The Club is a
member in good standing of the National organization and staff participates in local /regional training
classes and seminars. -
PROGRAM FEES: Does the Club charge a membership fee, for program participants?
The Boys & Girls Club of Hilo is open to all youth(6 -10) in Hawaii County for an annual membership fee of
$10.00 which entitles there to participate in all of the programs that the Club offers. Throughout the year
there may be sorne additional minimal costs incurred in some of the Arts /Crafts Projects -cover material
costs only, Field Trips - transportation costs if incurred and Sport teams - uniforms we allow our groups to
conduct fundraisers to offset any costs to the members. The parents and guardians receive a Back -A-
Winner solicitation letter and those that can contribute to the operation of the Club do so. Parents,
guardians and othe adult community mernbers are encouraged to volunteer their expertise and time at the
Club.
VIABILITY: Rationale for the expenditure of Hawaii County Funds for this program.
The purpose of this funding request is to continue the Smart Moves program at the Club and it will
• directly benefit over three thousand Hawaii County Youth and their families in fiscal year 1999 -00. As
stated this program works with youth of all economic levels before they adopt high risk behavior and
therefore become a greater cost to society. This is an education /prevention program utilizing Club
members, Parents and Staff. The total cost for this program will be $72,352 for FY 900, we are applying
for a Hawaii County grant of $52,000 (Funded FY98 -00 $57,000) and applying for HIUW Funding of
$15,000' (Funded FY woe $13,000) the balance of $5,352 will come from general support funds. The
Clubs after school attendance /participation in various programs is 180+ members and the attendance
/participation during vacation is 500 +members. The Club will also participate in the Federal Summer Luiich
Program (approximate cost of $27,000) and will serve 350 FREE Lunches and afternoon snacks daily
during the Summer Vacation. The Club also participates in the Summer Atu Like program(50+junior staff
at no cost) and the State Summer Youth program(12 junior staff at no cost).
If this request to HSNPGRC is not funded the Club definitely would not be able to run this program until
other private foundation sources were committed. If this is partially funded by HSNPGRC then major
adjustments would have to be made in how the prograrn could and would be offered to the youth of
Hawaii County.
BUDGET: AS PER ATTACHED
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• •
County of Hawaii Project Name: Smart Moves
Hunan Services Nonprofit Grants FY 2000 -01
BOYS & GIRLS CLUB of HILO, INC. Organizarion /Agency Intormatibn
BOARD of DIRECTORS: Has the organization's Board of Directors received formal training
within the past two fiscal years? What are the PRIMARY roles and responsiblllties of
the Executive Director? What are the PRIMARY roles of the Board of Directors?
The most recent formal Board of Directors training was completed by David Sykes, Senior Regional
Service Director /Pacific Region, Boys & Girls Club America on July 20,1996. This was a three part
training that began in September of 1996. The first section of training was conducted by W. Errol Sewell, •
Senior Vice - President of Field Operations/ National Staff Boys & Girls Club of America, Atlanta GA. The
next two section were conducted by David Sykes. Richard Peterson, President of the Board of Directors
also attended the Boys & Girls Clubs of America National Conference in May,1996 and participated in a
two day Board Presidents training session that was conducted by National Board of Directors Staff. David
Sykes conducted another directors session this past June(96), and as the Clubs service director he visits
the Club and the Board at least four times a year. If a new board member is not able to attend Me :Arne
training session another session will be scheduled and conducted by the Boards Executive Conunittee
and the Executive Director.
•
• The Board of Directors have also sent various members to workshops that have been conducted by the
Hawaii Island United Way and the Hawaii Community Services Council.
• The primary roles /responsibilities of the Executive Director are, subject to the overall control and
supervision of the Board of Directors, as follows'
"Fle /she is in charge of all of the facilities arid grounds under the jurisdiction of the Club and all
employees /volunteers.
" He /she is ernpowered to employ and discharge staff members and to prescribe their duties also to
engage volunteers as authorized by the Board. •
"He/she shall perform _ail executive and administrative duties necessary for the efficient execution of the
Clubs programs including but not limited lo Resource /Fund development.
"'He /She will be responsible for the day to day management of the Club and shall work with the Board to
ensure that the Club is well run and has the resources necessary to continue service to the Community's
youth.
"He /she will represent the members and Board of the Club at nurnerous community( local and state)
organizations /functions and also represent the organization on behalf of the Board at nurnerous Boys &
Girls Clubs of America functions.
The primary roles /responsibility of the Board of Directors are as follows:
"The Board of Directors is the active governing body of the Boys & Girls Club of Hilo, Inc. and shall have
the full powers to carry on/Manage the business, property and affairs of the Club.
"The Board is responsible for all Club actions and for determination of all Club policies and the assurance
of financial resources to support the programs /needs of the organization.
"The Board shall have the power to establish policies not inconsistent with those established b the Boys
& Girls Clubs of America. •
"The Board shall authorize the President or the Execirtije Director to negotiate legal agreeritents'oh
behalf of the organization..,' "
• The Board of Directors has an Executive Coinmittee that is made lip of the President, Vice- President,
Secretary , Treasurer and Immediate Past President with powers and duties as stated in the 13y -Laws and
id.
y'. •
• •
•
• any other assigned to them the Board of Directors. The other Board members will participate on at least
one of the Boards Committees as well as perform their duties as Board Members.
PAST PERFORMANCES: How effective has the Club been In achieving program goals In
the past two fiscal years?
The Club has been very successful in achieving numerous program goals in the past two fiscal years. The
attendance /participation in all of the Clubs programs have increased significantly during the past two
years. There was an overall membership increase of 10% for 1998 and a 9% increase in overall youth
participation through collaborative programs. The Clubs Smart Moves program at the Main Club had a
17% increase in member participation from FY 96 -97 to FY 97 -98. Daily attendance records are kept for all
Club programs and activities.
The following results for the Smart Moves program are based on Pre and Post testing and numerous
informational /knowledge surveys by participants. "Start Smart: 52% increase from the Pre to Post
testing for the 6 -9 year olds and 83% of surveys completed /returned; 57.8% increase for the 10 -12 year
olds from the Pre to Post testing and 85% of surveys completed /returned. ' "Stay Smart: 65 %increase
for the 13 -18 year olds from the Pre to Post Test results, only 25% activity participated in the peer
leadership/ mentoring for the younger mernbers and 65% of surveys completed /returned. "Keep
Smart: 59% Increase in knowledge and 90% of surveys completed /returned. The stafthas made course
adjustments from the members input and will be including more Act Smart(HIV /Aids education)
information for the 13 -18 year olds and reconstructing the units for the 6 -9 year olds by increasing the
visual presentations. The surveys will also be completed at the Club and hopefully more will be completed
• by the 13 -18 year olds. School attendance /performance for the majority of participants increased.
• FINANCIAL: Have the Clubs current program operations remained the same as last year?
What is the status of all of the Clubs major agreements for the coming year? How does
the program fit into the Clubs long range financial plan?
The past year was one of significant program changes with an increase in participation in the Smart •
Moves program, expansion of the Act Smart program, Talking with TJ- conflict resolution program for 6-
12 year old members, expansion of Computer Lab Programs and POWERHOUR- tutorial /study
homework program and an overall increase in all of the sports activities and Arts &Crafts programs with
members participating in the National Photography and Fine Arts Contests. There are no major program
changes planned for this upcoming year. All of the Clubs major agreements are in place for the coining
year and the Club will be applying to numerous Foundations both in state and nationally and they may
offer opportunities to develop new programs in the future. The Smart Moves program is a major
component of the Clubs long range program planning and financial planning. The Club added another
component to Smart Moves a newly developed national program called Smart GIRLS in September
'98.
MONITORING: During -the past two fiscal years, what financial /administrative monitoring
has the Club received from any funding source?
The Club during the past two fiscal years has received administrative monitoring from Boys & Girls Clubs of •
America through the Pacific Service Center.
"*" David Sykes, Senior Regional Service Director /Pacific Region
Boys & Girls Clubs of America
4201 Long Beach Blvd. Suite 101
Long Beach, CA 90807 562 -981 -8855
(
•
•
• •
•
• ALCOHOL, TOBACCO and DRUG -FREE WORKPLACE POLICIES AND INFORMATION: How does
the Club address prevention Information and dissemination In the workplace /program
environment?
The Boys & Girls Club of Hilo is a "SMOKE FREE and DRUG FREE" workplace and program place..
All employees and Volunteers are informed of this policy, signs are posted and this is one of the major
messages that the Club stresses not only with it's members but also with their parents /guardians. The
Club follows all State Health codes regarding "Smoke Free /Drug Free ". These rules also apply to any
organization that the Club collaborates with and their participants.
•
•
•
•
•
• • ,
•
BOYS & GIRLS CLUB OF HILO
ORGANIZATIONAL CHART
Board of Directors .
Executive Director
Administrative Assistant
Bookkeeper
Maintenance Personnel Program Coordinator
Building Maintenance SMART MOVES
Grounds Computer Lab Specialist
Reading Program Tutor
Volunteer Coordinator Activities Coordinator
•
Aquatics Supervisor Gym /Gamesroom Supervisor Arts /Crafts /Cultural Supervisor
1
Staff Staff Staff
Volunteers Volunteers Volunteers •
•
•
• •
•
BOYS & GIRLS CLUB OF IIILO
BOARD OF DIRECTORS
•
2000
1. MOORE, George — P Box 1033, Hilo 96721 B- 933- 0582UL R -969 -9530 5 yrs. F- 933 -0300 2000
2. HANSEN, Bruce — VP 558 Kanoelehua Ave. B -935 -0279 R- 969 -4905 8 yrs. F- 935 -7597 2001
• 3. MIYAMOTO, Randy - T 120 Waianuenue Ave, Hilo 13- 933 -2222 R -959 -5647 5 yrs. F -933 -2270 2000
4. ABRAMS, J. Maile - S 277 Kulmau St., 11104 B -935 -2943 R -969 -4802 4 yrs. F -961 -2146 2001
5. BETHEA, Robert 688 Kinoole St., Ste. 207 8-933 -2626 R -959 -6974 6 yrs. F -933 -2929 2001
6. HAYASHI, Russell 227 Ululani St. B- 969 -9557 R -935 -2331 6 yrs. F- 935 -4061 2000
7. KAWAKONE, Robert 170 Kualima Pl. 13- 969 -9557 R- 969 -1542 7 yrs. F -935 -4061 2001
8. LAFITA, Frank 400 Hualani St.,Ste. 19513 13- 935 -3934 R -961 -4603 7 yrs. F -969 -3934 2001
9. MARKHAM, Steve • 525 Kilauea Ave., Ste. 201 B- 935 -8795 R- 964 -5887 5 yrs. F- 935 -0377 2000
OSORIO, Jr. Elroy 483 Kupulau Rd. • 13-966 -5835 3 yrs. F -966 -5838 2001
11. UYENOYAMA, Michiyo 800 Kaumana Dr. R -935 -1160 12 yrs. 2001
12. WONG, Kenneth 266 Kuikahi St. R- 935 -6963 L.ifetime Member
The Board of Directors meeting is held on the third Thursday of each month.
•
•
•
•
•
• Boys & Girls Club of Hilo, Inc. Project Name: Smart Moves
County of Hawaii
Human Services Nonprofit Grants FY 2000 -01
•
SMART MOVES STAFF: '
Executive Director: Paul- Patrick W Supp, B.S. Degree and Cannon Financial Institute Graduate. Over 20
years of management experience in Finance -Trust & Investments, Property Management /Developrnent
and Small Business. BGCA Graduate Management Professional Certification. 1998 Weinberg Fellows
Graduate.
Administrative Assistant: Patsy Tarnashiro, High School Diploma and graduate of Business Trade School,
has been in an administrative and secretarial role at the Boys & Girls Club of Hilo for over 39 years. Smart
Moves Certification.
Unit Director- Lanakila: Vetoann Baker, B.A. Degree, Smart Moves Certification, TEENSUPREME
Certification and Targeted Outreach Gang Certification
Program Director: Kathy Schweilzer,.B.A. degree, completing an MSW through UH -H, completed Srnart
Moves certification course and a certified K -12 Tutor Reading /English.
Program Coordinator: Dawn Enos, Smart Moves Certification, TEENSUPREME Certification and Targeted
Outreach Gang Certification. Working towards college degree.
Staff: Chris Drayer , B.A. degree and Computer Specialist
2 University Students working towards degrees.
• Other Staff of BGCH not directly involved with Smart Moves program:
4 Life Guards - part time
2 Maintenance Workers - part time
Outreach Counselors & Activity Supervisors: Over 25 volunteers, community arid university studefits who
regularly supervise youth activities. Approximately 8 activity assistants will be employed c summer
vacation.
PERSONNEL ASSOCIATED WITH SMART MOVES
Executive Director:Approxirnately 12.5% of work time will be involved in the administration and
supervision of this program. The ED will from time to time take an active role in implementing prograrns and
activities. This individual will have a college degree, strong management, communication, financial and
personnel skills.
•
Administrative Assistant:Approximately 35.5% of work time will be involved in the administration of this
program. This individual will have a high school diploma or better with bookkeeping, secretarial and
. computer skills.
Unit Director - Lanakila: Approximately 70''b of work time to be involved in the coordination and
implementation of this program at the Lanakila Unit. Responsible for training staff and updating program
information. This individual will have a college degree, complete BGCA National training /certification
Courses and have a strong background in working with youth. BJA Funding for This position. •
Program Director:60% of work time will be involved in the coordination and implementation of various
• activities for this program. This individual will have a college degree and strong background in working
directly with youth. Background youth experience should be in but not limited lo, counseling formal or
•
•
• informal, education and recreation. Complete the BGCA Smart Moves Training /Certification.
Program Coordinator:60% of time will be spent in running the program, pre and post testing of
participants, talking with parents /guardians, collecting all required signatures needed for follow -up work
and working on the evaluations with administrative staff. Complete the BGCA Smart Moves Staff Training
and Certification a college degree or working towards one with an emphasis on youth work.
Program Specialist:These staff members will have a college degree and the appropriate background in
education or working with youth. They will also complete the BGCA Smart Moves Staff Training and
Certification.
Outreach Counselors: Work time will be a combination of team working with the Program Specialist and
Program Participants. Must complete the BGCA Smart Moves Staff Training which will be handled by the
Program Director.
Activities Supervisors:Currently over 25 volunteers assist in the implementation of positive alternatives for
youth. These include community volunteers and university students who are specific program leaders,
tutors, coaches and many who help supervise when they have the time.
•
•
(2)
•
if i
• QV ar N,, •
• ` 4', . w .
Stephen K. Yamashiro r : \ \ll,.; \ Harry A. Takahashi
Mayor . ?tit.): Director
1 a♦
w ,r, I• •• ' p/ S. K. Schulte
� • t oF Deputy
•
County of jathatt
DEPARTMENT OF FINANCE
25 Aupuoi Street, Room 118 • Hilo. Hawaii 96720 -4252
(808) 961-8234 • Fax (8081961 -8248
HAWAII COUNTY NONPROFIT GRANTS (FY 2000 -01)
FINANCIAL QUESTIONNAIRE
Please include as an attachment an explanation for all "NO" answers to questions III thru 11 below:
Yes No
V 0 1. Has the agency operated continuously for the past three (3) years?
2. ' Has the agency operated with a positive cash flow for the past (3) years?
0 0 3. Does your Board of Directors approve a detailed cash flow budget before the beginning of
• `/ each fiscal year?
lJ 0 4. Do your Board meeting minutes show that quarterly financial statements are approved?
l / (3 5. Is your equity balance at least 20% of your Total Liability balance? •
(4 ' 0 6. Is your Total Current Asset balance larger than your Total Current Liability balance?
Q25 0 • 7. Are bank reconciliations and accounting performed by someone other than the check signatory?
( 0 8. Are you fully insured for the agency's vehicle(s) and building(s)? •
G 9. Is your Workers' Compensation at least 2% of payroll? '
V 0 10. Are you current (not delinquent) on all payroll and payroll tax payments?
•
CV 0 I L Is the agency fret of any pending litigation, liens or judgments?
0 1 12. Within the past 12 months, has the agency applied for vendor or bank credit acid Was
denied credit? If yes, please explain.
As the grant applicant, / certify thai the agency has satisfactorily responded to each of the above questions and explained ds •
needed. 1 hereby certify that this information is rru a co t t U best my knowledge.
: t* � rrec t _ •��
Agency: ry(f��f I e. Phone: _
Prepared by: °jtflf7—t21r%.& ttg0�o� r
2
� 1 �j . 7- 3( - OC
Print Name/fit 4 Sign- L. / Dal i .
Certified by; j - t W'-cc (, Q- V-j 4 i :4 / 00
Print Name of Executive Director Signature Date f
.
• •
y� •`Fdw "mow Gll�
G ATE 12/31/99 Boys & Girls Club of Hilo 3V /m P G 1
ME 9 32 AM
/../ ..�
2 DEPARTMENT INCOME STATEMENT
3FOR THE MONTH ENDING
;12/31/99- e
4
s 10 MECHANICA
6 THIS PERIOD Y1D
DHTH BU6GET
BUffGET ••; VAR TANGE -- --
.VARIANCE „• ;, Z2- MONTHS .
p __ v _ovv __ .:... _ vc ________ __ ^x __ == r.: ____ _ ____ __
PUBCI
O REVENUE
n PUBLIC SUPPORT
12 30210 CONTRIBUTIVONS B &GC 100.00 0.00 100.00 1,077.95 2,000.00 922.05 -
-- MIT - HAS - TRUSTEES -- ,: .,'3, 750 - 0:00 - - 3.; 750 - 0 --
45 000.045,000:0 - 0- - 7 - `0 1 0
i 0
14 30410, HAWAII` ISLAND UNITED WAY .- 1,000.00 0.00 1,000.00 -. 12,026.73 ',' '15,000.00• - j, 2, 913 , 27 - i"
30610 FED 'L COMBINED CAMPAIGN 0.00 0.00 0.00 , 10.00 _ . 2,400.0 2 , 40 0 00 ,
309I OTHER - FUNDS 0`00 - _0 - ` " - `0.00 `-- --- 0.00 500:00" ` 500.00 -- -
,6 30
It 31410 BACK-A - WINNER 500.00 0.00 500.00 7,044.73 35,000.00 27,955.27-
,4 31810 CHARITY WALK /FUNDRAISERS 0.00 0.00 0.00 0.00 5,000.00 5,000.00-
, 3I9I0 UTHER FUNDRAISING EVENTS 6:00 - - 0.00 0 00 ` 339 3 ,000 00' - 3,339 - 42 : - -- -
r<, GOVERNMENT GRANTS'
2. 32510 =B &GC SPECIAL GRANT BJA , ,, - 0.00 0.00 0.00 '' 0.00 50,000.00 '50,000.00
""
z2 326T�OUNTY GRANT =SMART MOVES 127736.25 0700 12 ;73b 25 64,208.75 ' `52,000.0 - 12 ;208 . 75
32710 GRANTS FROM GOV'T AGENCY 0.00 0.00 0.00 0.00 17,400.00 17,400.00-
24 32910 MCCABE /OTHER FOUNDATIONS 0.00 0,00 0.00 30,000.00 62,200.00 32,200.00-
;., 10 MEM SHIP CARDS' 87
,REVENUE - - -
26 00 0.00 'i 87 00 ' 7,682 50 ; 00 12 =
„ . 10 ADULT PROGRAM FEES _0.00 - 0.00 c 0 00 259.00 1,000.00 7 4100
2- 3371 0"HI= PAL" - PROGRAM" FEES- - " - - -- 4000 °00-- °`�- "u._ _._. __ - ^.. " 48;000 00__.x_- 48,000-.:00- .__._._.... -0 0 : _.::.,....
1 1 2 9 33810 ASSOCIATED ORGANIZATIONS 0.00 0.00 0.00 1,160.00 3,000.00 1,840.00
, 33910 MISC. COST REIMBURSEMENTS 0.00 0.00 0.00 8,409.43 0,00 8,409.43
1„ 34710 - INTEREST= UNRESTRICTED 0:00' - - - 0 " - ' 0.00 . -7.94 1,000700 992:06
36010 COMMISSIONS VEND /CONCESSN ' 22.84 0.00 "•22.84 2,527.73 '. ' 3,000.00 ' 472 27
,,, TOTAL REVENUES` ` - '22;19609" ' "- 0700 22;196:09 - " `227;265:34 365,500. 00 138;234.66
J6
a,
EXPENSES - - -._ .
, SALARIES & PERSONNEL' COST
jy 40110 EXECUTIVE_DIRECTOR 3,000.00 0.00 3,000 00 36,000.00 , 36,000 00 " 0100•
; , a - 40210 ADMINISTRATIVE ASST "" 2;083:32 0:00 2,083. "32 24, 999.84 28,000 00 - "`3;000. -
,,, 40410 STAFF SALARIES 2,590.88 0.00 2,590.88 35,922.27 36,577.00 654.73-
A2 40510 PROGRAM SPECIALISTS 160.00 0.00 160.00 7,350.03 20,000.00 12,649.97-
;,; 406-10 - LIFEGUARDS - - -- . . 722:00 - 0.:00- ,732.00 " 17;175.24 - 26,000.00 8,824.76- -�
44 '40910 MAINTENANCE " :866.26 ' - 0.00 "866 26 10 12 ," i:14 OOP,00 " ' 3,604 ,88-
= `41010,FICA- / MEDICARE. • ":1380.22 0.00 ''380.22 9,923 26 12,60Q.00: °':. ' 2,67674
46 41 - 51I T
"
- UNEMPLOYMEN'INS - ' - -450:28 "0:00 " -' - 450:28 -- ' ° °' 7;946:43 - ` 9;70000 " 1,753 :
47 41310 'DI- TEMPORARY DISABILITY 0.00 0.00 0.00 0.00 600.00 600.00-
4O 41410 WORKERS' COMPENSATION 188.64 0.00 188,64 2,704.88 4,200.00 1,495.12-
4 , ",42010"HEAL - 1 ; 4 5 5 5 68 - 0.:00 - ,1 455768' -' - 9710 F7 000700_..: 27Jb0- 96 - - - �'
S ,, 42210; EMPLOYEE'LIFE INSURANCE ; 0.00 0.00 0.00 0.00 2,000.00 .2,000 00-"
41 0; PE NSION /RETIREMENT ANAKILA PLANS _ 0 00_ '_0.00 .' 0 00 = 1,7 -'- 52,000.00 = %..,, -3 ,284 46
� � ^ 5
,2 510'ADJ TO - PERSONEEL 4;073 -98- 0'00 4073.98 --- - 48;2 6.12 - "'`" 000 00 ,
,, OCCUPANCY
54 43010 RENT 0.00 0.00 0.00 0.00 1.00 1.00
C - 1;000:00 - 0-00 ------ 1 - 000 - 00 -- 7 ----- 17 - 750700 27 ; 000 00 - -- -
ss 43Y10= EL @CTRI ,v \ . - 77 .-- , --- .9, - 750 - :007
s 43210 WATER/ SEWER : ° . 0.00 "- 0.00 •' 0 00 ` .2,091 48 • :4,000.00. 1,908'.52 k
43310 „TELEPHONE 910 81 0.00 910 87 _ 4,322 56 3 ; 800 / ..00 522 =56. ''
43410`'JANITORIAL SVCE" & SUPPLY" J' ' '30:21"°"'°' " :00 ' "'- 30:21 - ' --- - - 2 ; 000.00 " . "
43510 GROUNDS /YARD SERVICE 0.00 0.00 0.00 9.350.00 9.000.00 350.00
• •
RUN DATE: 12/31/99 Boys & Girls Club of Hilo PAGE 2
RU E 9 �2 AM --
DEPARTMENT'INCOME STATEMENT
- FOR THE MONTH ENDING 12/31/99. ;' , ,
•
10 MECHANICA
THIS PERIOD YTD
THIS MONTH > . - BUDGET VARIANCE K 12- MONTHS - - . BUDGET ,,,,; , VARIANCE -
„ - 43610 - TRASH - / - REFUSE `SEVICE 300 00 -- 0.00 - - 300.00 - -- ._ `2;049`20 3,000.00 950,80
43710 SECURITY ALARM SYSTEM 596.76 0.00 596.76 2,719.32
4,700.00 1,980.68
44010 MAINTENANCE EQUIPMENT 0.00 0.00 0.00
1,611335.05 1,000.00 664.95-
- 44190- MAINTENANCE /EXP ,,142, - ' - • - 101.68 ;70
3;699. 2,087.. 30 -
44210'MAINTENANCE-POOL 322.81. ,, 0.00 . 322 81 ' -' 4,661
,,08 6,000.00 : 1, 338
45010 OFFICE•SUPPLIES _` 37.49 0
, 1,77681 5,400 00 , ". 3,623.19
451 - POSTAGE /SH
IPPING 0`00 0 :0 0 283;60- "3;200:00 2;416740
45210 OTHER OFFICE EXPENSE 0.00 0.00 0.00 1,227.23 800.00 427.23
„ PROGRAM EXPENSE
; 46010 EQUIPMENT PU 0.00 0:00 . 0,00. 0:00 9., 000 00 - 400000 - -
46110 ARTS R CRAFT SUPPLIES ' � 31 18 ,',0,00 731 18 _10 .28 1,500 00 1,4 12
.2 ) Y ' 0 0 00 ...5 F ,.0 0 F
46210. GAMES,ROOM 0;00 0.00 = ' 0 00 " 0:00 4 ; .: •, 400
46310 TRIPS /EXCURSIONS 0,00 0.00 0.00 0.00 1,100.00 1,106.00-
3 46410 PRGRM SUPLY- OTHER SPORTS 0,00 0.00 0.00 60.73 , 1,700,00 1,639.29-
+ 46510 SUPPLIES FOOD & BEVERAGE 0.00 0.00 0.00 6,728.90
1,500,00 5,228.90
46610- COMPUTER' LAB EXPENSES ° 406 48 0.00 406 48 3,396:62 5,800 00 2,403',38',•;,
46710 T SHIRTS, AWARDS, ETC 12 0.00' >12 00 643 3,000 00 2, "00'
CO NCR PROGRAM ,,,°,0 00 0 00 ; 00 15000 0 00 150 60
CONCESSION
M EXPENSES 0,00 0.00 0.00 50.31 2,000.00 1,949.69 -
47010 SUBSCRIPTIONS /PUBLICATION 0.00 0.00 0.00 81.00 500.00 419.00-
, INSURANCE
i •48110 , LIABILITY INS. 1,345.80 .0.00 1 - 16,149 „60 ' 25,000.00 8,850,40
'48210,MULTI 'PERIL POLICY =•' 571 80 0.00 5 80 6 8 OD 1,138.40
+ `48310 AUTO INSURANCE 115 40 0.00 '1f5',40, 1 ,,,;;1.:'-'_1,L543,20`,,,._- 000 00
48310 NDOA 4 V BOARD INS 0.00 0,00 "'" 0.00 0.00 2,000.00 2,000.00- -
AUTO & TRAVEL
; 50110 AUTO ALLOWANCE/ MILEAGE 350.00 0.00 350.00 1,605.00 600.00 1,005.00
.50210 VAN- GAS / OIL /:R1M ,•n�.,2.6b x.00 2.5 5661 2 ;, 1,439:09
50410. AIR FARES- EMPL TRAVEL 0.00 0.00 0.00 698x20 2,6 °2°-'°°'; 1 ,
50510 `PER DIEM /AUTOfRENTAL > 0.00 0.00 0 00 0200 900.00
- 50110 TRAVEL CUNFkACE FEES 6.Ob 0:00 0.00 - eoo.00 1000 200.00
OTHER EXPENSES
51110 AUDIT & ACCOUNTING FEES 0.00 0.00 0.00 2,630.00 9,000,00 6,370.00
..
- 521126UES _AFFILIATES : O.Od 0:00 X00 0 60 600 00 3,666.00
52310 "STAFF TRAINING 0,00 0.00 '0.00 0 2,500 00 2,500 ,
,52610,FUNDRAISING ;° `i'�. 0'.00 .. 0.00 -0 00 , 23.20 . 0.00., ; ! :23;20
644T0 OTHER EXPNS =MISC BRGC "` X60` " 0:00 b '00 ' "W `223 :36 5;623:00 -- 5 399:64
54510 INTEREST EXPENSE 0.00 0.00 0.00 0.00 1,000.00 1,000.00-
54110 EXCISE TAX FACILITIES 160.00 0.00 160.00 1,920.00 2,000.00 80.00-
77 - GRANT 7,LAMAKIFATUNIC -' -
55210 PERSONELL ` BIA 4,073 98 - •- 0.00 4,01,3 98 48 , 263.58 ' � 3,736.42 �
5541 ,INSUR " - 396 56 0.00 396 56 4,758.72 0 00 4,158.72
D - 411113 .- EXPENSE - EXPENSE 27.50 0 - 27 50 959,78 - 0'.0 959 B' - '
TOTAL EXPENSES 18,603.32 0.00 18,603.32 262,576,80 365,500.00 102,923.20-
-- - -- -- - - -- -
TOTAL_ LIAB & I (d
a' 4,
4 111 1 11111 .
• flak,
;�. L4.,
a7 5 7 /
RUN DATE: 01/29/99 PAGE 1
• RUN TIME: _9:25 AM - - ___ •
74:41-:. DEPARTMENT INCOME STAIEMENT
FOR THE MOMIH ENDING 12/31/98
„i 10 86GC
THIS PERIOD YT
' THIS MONTH BUDGET VARIANCE 12 MONTHS BUDGET VARIANCE
,
,,,; PUBLIC SUPPORT .& REVENUE.
I PUBLIC SUPPORT
30210 CONIRIBUTIUONS B&GC 375.00 0.00 375.00 A . 805.00 2,000.00 1,115.00 -
30310 HBS TRUSTEES 3,750.00 . 0.00 3,750.00 45,000.00 45,000.00 0.00
' - 30410 HAWAII ISLAND UNITED WAY 833.33 0.00 833.33 10,227.00 10,000.00 227.08
30610 FED'L COMBINED CAMPAIGN ) . 0.00 0.00 0.00 427.66 ) 2,400.00 1,9/0.34-
i 30910 BEQUESTS & OTHER FUNDS. 0.00 '.. 0.00 0.00 0.00 500.00 500.00
i 31410 BACK -A- WINNER 2,070.00 0.00 2,070.00 12,864.52 - 25,000.00 12,135.48 -
1 I 31010 CHARITY WALK /FUNDRAISERS 0.00 0.00 0.00 0.00 2,000.00 2,000.00-
31910 OTHER FUNDRAISING EVENTS .. 0.00 . . 0.00 0.00 ,S 3,000.00 3,000.00 0.00
I i GOVERNMENT GRANTS 1
i- 32510 B&GC SPECIAL GRANT 83A 0.00 0.00 0.00 7 22,000.00 462.00
I. I..__32610 COOP- GRANT-SMART MOVES ...._._.500.00.__..._. - _...0.00.____ _...._.500.00 -_. x 52,257.00 ...__.55,000.00 2,743.00-
32110 GRANTS FROM GOVT AGENCY 0.00' 0.00 0.00 .' 4,000.00 17,400,00 13,400,00-
32910 MCCABE /OTHER FOUNDATIONS 0.00 0.00 0.00 7,900.00 4/ 29,000.00 21,100.00 -
REVENUE---
33210 REVENUE: OTHER B&GC 0.00 0.00 0.00 48, 50 0.00 403.50
33410 MEMBERSHIP CARDS 24.00 0.00 24.00 1,877.59 -' 3,000.00 1,122.41 -
I 1 33610 ADULT PROGRAM FEES_ 0.00 0.00 0.00 195.00 qv 1,000.00 805.00
33710 HI - PAL PROGRAM FEES 4,000.00 0.00 4,000.00 44,000.00.C2' 48,000,00 4,000.00-
33810.ASSOCIATED ORGANIZATIONS ' 50.00 0.00 50.00 2,611.61 i 3,000:00 380.37 -
.. .33910.- M15C._COST REIMBURSEMENTS. ' _ . 0.00 0.00 .. 0.00 031.00 0;00 831.00
34710 INTEREST - UNRESTRICTED 0.00 0.00 0.00 265.82 V 1,000.00 734.10 -
1 36010 COMMISSIONS VEND /CONCESSN • 150.21 0.00 150.21 3,007.47 ✓ 3,000.00 7.47
1 TOTAL REVENUES • 11,752.54 0.00 11,752.54 212,297.25 272,300.00 60,002.75 -
'i
j,, EXPENSES
SALARIES & PERSONNEL CO51
1` _. _40110.EXECUTIVE.DIRECTOR ___ ._ . . 0.00 . . 3,000.00,,,.. - 36,000.00 36,000.00 0.00
j 40210 ADMINISTRATIVE ASST 2,083.48 0.00 2,083.48 25,000.00 25,000.00 0.00
40410 STAFF SALARIES 3,249.50 0.00 3,249.50 36,532.42 37,000.00 467.50-
40510 PROGRAM SPECIALISTS 671.56 0.00 671;56 13,490.10 13,000:00 490.10
40610 LIFEGUARDS ' 1,242.00 0.00 1,242.00 19,759.77 20,000.00 240.23-
40910 MAINTENANCE - 866.26 0.00 066.26 14,514.93 12,500.00 2,014.72
' 41010 FICA /. MEDICARE...... _...
065.51 0.00. _ 865.51 - 11,157.3 12,000.00 2.40.67-
1 41210 SUI -UNEMPLOYMENT INS ' 567.91 0.00 567:91 9,295.26 9,500.00 204.74-
. 41310 TD1- TEMPORARY DISADILIIY 0.00 0.00 0.00 441.14 600:00 158.06-
'{` 41410 WORKERS' C011PENSATION 200.26 0.00 200.26. 3,095.27 . 3;006:00 95.27
4 HEALTH INSURANCE 984.20 0.00 984.20 7,225.90 3,000.00 4;225.90
• 4 2210 EMPLOYEE LIFE INSURANCE 0.00 0.00 0.00 827.27 1,000.00 172.73 -
' . 4 2410 . PENSION /.RETIREMENT PLANS 0.00 0.00 .___ 0.00 _. _. 2,039.00 .... 3,000.00 161.00 -
4 A03 TO LANAKILA PERSONEEL 4,352.75 0.00 4,352.75- 50,784.04- 52,000:00 1,215.96
9' 4
• •
1 RUN DAME: 01/29/99 PAGE 2
RUN 0105: 9:26 AM
DEPORINENI INCOME 5!6014581
FOR 1110 MONTH ENOING 12/31/98
, 10 'UGC
. THIS PEA100 YI0
THIS M0N11! BUDGET VARIANCE 12 MONTHS BUDGE! VARIANCE
, OCCUPANCY
43010 TELEPHONE 0.00 0.00 0.00 2,983.20 2,200.00 783.20
43110 ELECTRIC 2.500.00 0.00 2,500.00 21,495.09 20,000.00 1,495.89
' 43210 801E8/ SEWER 423.08 0.00 423.08 3,514.26 3,000.00 514.26
... _. .00 _ . 101_1 .. 11 1.1
' 43410 JANITORIAL SVCE 6 SUPPLY 0 0.00 0.00 1 ,112.28 1,000.00 112.28
43510 5000805 /0080 SERVICE 850.00 0.00 850.00 8,634.42 6,000.00 2,634.42
43610 TRASH / REFUSE 5EVICE 0.00 0.00 0.00 _ 1,715.87 2,000.00 204.13 -
I ", 47110 SECURITY - ALARM SYSTEM 0.00 0.00 0.00 1,336.56 1,700.00 30.14-
!
44010 MAINTENANCE- EQUIPMENT 171.60 0.00 111.60 437.47 1,000.00 562.53-
44110 HAINIENANCE- SUPPLIES /EXP 0.00 0.00 0.00 2,414.39 2,000.00 414.37
.1 .111 .1.111 . . ._. - 0 0..
• 44210 00181E0045E -FOOL 155.99 0.00 0 155.99 2,911.17 7,000.00 88.8 88.87-
44310 MAINTENANCE - FIELDS 0.00 0.00 0.00 55.44 500.00 444.56-
45010 OFFICE SUPPLIES 24.94 0.00 24.94 1,900.64 1,935.00 34.36-
_ .. 11.1.1. ... _._..
2
45110 POSIAGEAHIPPING 0.00 0.00 0.00 .415.7111 650.00 04
. .29-
I 45210 0011ER OFFICE EXPENSE 0.00_ 0.00 0.00 382.20 500.00 117.72 -
E _I - .. AID EXC 0.. 0
45310 MEDICAL/ PIPST _ .. ,. . _ . 00 0.00 000 .00 200.00 200.00-
... ... ...... .. 1111.
1 1 PROGRAM EXPENSE
46110 0115 6 C8051 500550E5 65.81 0.00 65.81 677.17 750.00 72.53-
46210 601115 ROOM SUPPLIES 65.36 0.00 _ 65.36 65.36 100.00 34.64-
" 46310 TRIPS /EXCURSIONS 0.00 0.00 0.00 36.69 100.00 61.71-
. 46410 PAGRM SUPLY- OTHER SPORTS 0.00 0.00 0.00 228.54 300.00 71.46-
^ L 46510 500011E5 -F000 8 8181886E 0.00 0.00 0.00 3,006.89- 1,000.00 4,006.09 -
46610 COH00118 L .- _. ..
EXPENSES 465.47 0.00 465.47 2,750.44 3,000000 .00 21 3 . 6
A8 2,75 . . 6-
46710 T-SHIRTS, AWARDS, ETC 0.00 0.00 0.00 316.60 500.00 183.40 -
' 1 46810 CONCESSION OPERATIONS 0.00 0.00 0.00 557.74- 500.00- 57.94-
• -
• I 16910 OTHER PROGRAM EXPENSES 0.00 0.00 0.00 969.98 T 70.02-
47010 SUBSCRIPTIONS /PUBLICATION 0.00 0.00 0.00 127.97 200.00 72.03-
- INSURANCE
... 3. 8 ..01100 .... .. ...
.__LIABILITY .
i , ' 48110 GENERAL I INS. 1,745.80 0.00 1,344
5.80 16,149.60 16,000.00 149.60
• 18210 MULTI- PERIL POLICY 571.80 0.00 571.80 6,861.60 7,000.00 138.40-
48 AUTO INSURANCE ,.,
I !" 1,500,00 73.20 -
1118 310 N U 7 1. 17 . 1
115.40 0.00 115.40 142680 1,500
._. 1111.__ .1.111 1111.
' I9 AUTO 6 TRAVEL
L,
50110 AUTO ALLOWANCE/ MILEAGE 50.00 0.00 . 50.00 ' 600.00 600.00 0.00
1-, 50210 808-645/ OIL/ 8611 150.25 0.00 150.25 613.76 600.00 13.76
0011 .1117..
50410 AIR FAAfS- EAPLIRAVEL 0.00 0.00 0.00 0.00 300.00 300.00 -
j ' , 50510 PER DIEN EXPENSES 0.00 0.00 0.00 282.21 300.00 17.79-
,^ 50110 TRAVEL _ 0.00 0.00 0.00 681.00 700.00 19.00-
. OTHER EXPENSES
• ' 51110 AUDIT 8 ACCOUNTING FEES 540.00 0.00 540.00 3,935.00 4,000.00 65.00-
�.. 52610 FUNDRAISING EXPENSES 0.00 0.00 0.00 450:00- 500.00 950.00 -
_.. _ .
H.' 52710 PRINTING/ ARTWORK FUNDR 0 0.00 0.00 0.00 ,._ 93.45 200.00 106.55-
54410 OTHER E0PNS-4150 BR 0.00 0.00 0.00 1,894.17 1,300.00 594.17
• 54510 INTEREST EXPENSE 0.00 0.00 _ 0.00 544.19 1,000.00 455.81-
_-_-
? � t4710,.EYSISF IaX - FdXij li l , , , _ � 1 b 0 g0 0 00_._ 160.00_ .. 1,360,bb_ t,d00,G0 - -- -- - - 240 ---
, . 54810 EQUIP8EN1 PURCIIASES 0.00 0 00 0.00 ' 0.00 500.00 500:00 -
+. -'-DJ6•6666I'- CAN0X1LAUNIT ._.....__ -- __.__ 7771_ _ _......- -- ..._._._. -.. _- .17.1.1_. ....__._
-- .. _.- 1.111... ----
I' I
55210 PERSONELL EXPENSES . 831 4,352.75 0.00 4,352.75 50,784.04 52,000.00 1,215.96'
553 10 PROGRAM SUPPLIES _ _ _ 0.00 0.00 0.00 _ 0.00 1,000.00 1,000:00` • 1-1 55410 INSURANCE 396.56 0.00 396.56 , ._ 4,000.00' 758.72
. 55510 OTHER PROGRAM EXPENSES 0.00 0.00 0.00 0.00 265.00 ' 265.00 -
Icil _56610 IELEPIIONE • 0.00 0.00 . . 0.00 529.34 600.00 70.66-
; I 56710 AUTO /VAN EXPENSE 165.25 0.00' - - 166.25 - - - - -- 627.53 -- - . ' .... 700.00 - -- �' - 72747 .. '
" 56810 STAFF TRAINING /CONFERENCE 0.00 0.00 • n 0 .00 116.77 5 00.00 383!27=
19 56910 COMPUTER EQUIP 8 50010ARE 350,00 0.00 350.00 ' ; 516.64 1,000.00 483:36=
10101. E00E85E5 22,29719 0.00 ' 22,297.99 272,670.97 272,300.00 3 70.97
,.. __ -, 7111_. 1.111 ...
•
L
• N REVENUE OVER EXPENSES 10,545.45- 0 00 1O 545 45 60,37372- - - 0.00 60.97571- -
S.
. I
. - I. ..- 1.111 1111 11.11_ ... 111 .1. 7.11.1 7111. 11.1 .. •
I _ 1111. _
I •
1111.- 1.111... -. ...............
9 r
•
BOYS & GIRLS CLUB OF HILO
(A NONPROFIT CORPORATION)
FINANCIAL STATEMENTS
FOR THE YEARS ENDED 31 DECEMBER 1995 & 199
Latirie Launati, CPA, MBA
26 Aloltalatli Drive
Milo, HAWAII 96720
P i
v • •
. INDEPENDENT AUDITOR'S REPORT
To the Board of Directors of
The Boys and Girls Club of. Hilo
I have audited the accompanying balance sheet of the Boys and Girls
Club of Hilo (a nonprofit corporation) as of 31 December 1995, and
the related statements of support, revenue, expenses, and changes
in fund balances and statement of cash flows for the year then
ended . These financial statements are the responsibility of the
Club's management. My responsibility is to express an opinion on
these financial statements based on my audit.
I conducted my audit in accordance with generally accepted auditing
standards. Those standards require that I plan and perform the
audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes
• assessing the accounting principles used and significant estimates
made by management, as well as evaluating the overall financial
statement presentation. I believe that my audit provides a
reasonable basis for my report.
As disclosed in note 5 to the financial statements, the Club leases
its facilities for $1 per year. Management has not determined, nor
have they recorded a value for the donation and use of the
facilities as required by generally accepted accounting principles:
In my opinion except for the effects of not recording a value for
the donation as described in the previous paragraph, the financial
statements referred to in the first paragraph present fairly, in
all material respects, the financial position df the Boys and Girls
Club of Hilo as of 31 December 1995, and the results of its
operations and changes in its financial position of the year then
ended in conformity with generally accepted accounting principles.
All urie Lannan, CPA, MBA
15 October 1996 .
4 ,
• •
BOYS & GIRLS CLUB OF IIILO
Balance Skeet
As of December 31, 1995 & 1994
Notes General Restricted 1995 1994
Fund Fund Total Total
ASSETS
CURRENT ASSETS
Cash $ 15,544 • $15,544 $39,683
Designated Grant Cash 11 45,136
Restricted Cash 1 &8 10,995 10,995 8,246
Grants Receivable 2 5,012
Prepaid Insurance 31,866 31,866 27,133
TOTAL CURRENT ASSETS 47,410 10,995 58,405 125,210
NONCURRENT ASSETS
Investments - at market 3 &8 6,680 6,680 6,680
Valuation Allowance 3 &8 (1,410) (1,410) (1,465)
Property & Equipment 4 56,327 56,327 49;182
Less Accumulated Depreciation (48,242) (48,242)(42,488)
Due to Restricted Fund 10 45,000
TOTAL NONCURRENT ASSETS 8,085 5,270 13,355 56,909
410 TOTAL ASSETS 55,495 16,265 71,760 182,119
LIABILITIES AND FUND BALANCE
CURRENT LIABILITIES
Accounts Payable 5,857 5,857 1,942
Accrued Liabilities 7,616 . 7,616 5,318
Notes Payable 9 19,240 19,240 13,052
Unearned Grant Income 7,750 7,750 45,000
TOTAL CURRENT LIABILITIES 40,463 40,463 65,312
NONCURRENT LIABILITIES
Due From Unrestricted 10 45,000
FUND BALANCES 1 15,032 16,265 31,297 71,807
TOTAL LIABILITIES
& FUND BALANCE $_55 $16,265 $71,760 $1824119
411 SEE NOTES TO FINANCIAL STATEMENTS
f
• •
• • BOYS & GIRLS CLUB OF HILO
Statement of Public Support, Revenues, Expenses, & Fund Balances
For the Period Ending 31 December 1995 & 1994
GENERAL RESTRICTED 1995 1994
FUND FUND TOTAL TOTAL
PUBLIC SUPPORT & REVENUE
PUBLIC SUPPORT:
Contributions. 1 $ 87,414 $ 87,414 $ 69,018
Grants 105,955 105,955 91,041
Fundraising (Net) 24,212
Summer Lunch Program (DOE) 17,342 17,342 13,325
In Kind Contributions 7 3,225
Restricted Fund Contributions .231
TOTAL PUBLIC SUPPORT 210,711 210,711 201,052
REVENUE:
Concession Revenue (Net) 613
Program Revenue 3,496 3,496 6;569
Membership Dues 6,853 6,853 5,647
Rental Income 47,082 47,082 35;632 •
Other Vending & Misc Income 2,111 2,111 5,407
Interest & Dividend Income 1,716 450 2,166 1,112
• TOTAL REVENUE 61,258 450 61,708 54,980
TOTAL PUBLIC SUPPORT & REVENUE 271,969 450 272.419 256,032
EXPENSES
PROGRAM EXPENSES 225,800 225,800 149,140
SUPPORT SERVICES 44,483 44,483 52,981
TOTAL OPERATING EXPENSES 270,283 270,283 202,121
EXCESS PUBLIC SUPPORT & REVENUE
OVER EXPENSES (DEFICIT) 1,686 450 2,136 53,911
RECOVERY OF NONCURRENT
INVESTMENTS & ADJUSTMENTS (42,646) (42;646) (1,465
FUND BALANCE BEGIN YEAR 13,346 58,461 .71,807 19;361
FUND BALANCES END OF YEAR 15,032 16,265 31,297 71,807
SEE NOTES TO FINANCIAL STATEMENTS
Q ,
•
BOYS & GIRLS CLUB OF HILO
Statement of Cash Flows
Year Ended 31 December 1995
1995 1994
CASH FLOW FROM OPERATING ACTIVITIES
Excess of revenue over expenses $ 2,136 $ 53,911
Adjustments to reconcile excess of
Revenue over expenses to net cash
PROVIDED BY OPERATING ACTIVITIES:
Depreciation 5,754 5,100
(Increase) Decrease in:
Prepaid Insurance (4,733) (4,372)
Grant & Other Receivables 5,012 5 1 947
Increase (Decrease) in:
Accounts Payable 3,915 (18,612)
Accrued Expense 2,298 (2,706)
Insurance Payable 6,188 (2,982)
Due from Restricted (40,756)
Unearned Grant Revenue (37,250) 45,000
NET CASH PROVIDED BY OPERATING ACTIVITIES (16,680) 81,286
CASH FLOW FROM INVESTING ACTIVITIES:
Equipment Acquisition (7,145) (3,625)
Equipment Disposition 4,327
Increase (decrease) in investment valuation (1,410) (1,545)
NET CASH USED BY INVESTING ACTIVITIES (8,555) (8411
CASH FLOW FROM FINANCING ACTIVITIES:
Principal payments - cap lease obligations (535) . (535)
NET CASH USED BY FINANCING ACTIVITIES (535) (5351
NET INCREASE (DECREASE) IN CASH (66,526) 79,908
BEGINNING CASH 93,065 .. 13,157
ENDING CASH $26,539 $93,065
• SEE NOTES TO FINANCIAL STATEMENTS
1
• •
•
BOYS & GIRLS CLUB.OF HILO
Statement of Functibna.l Expenses
Year Ended 31 December 1995
Total Total
Program General & 1995 1994
Notes Services Administrative Total Total
Salaries &
Related Taxes $103,908 $ 24,680 $128,588 $ 78,090
Employee Benefits 6 5,946 1,889 7,835 10,039
Occupancy 53,470 2,815 56,285 25,735
Maintenance 11,725
Supplies 13,476 1,919 15,395 23,627
Printing & Subscriptions 53
Insurance 19,837 1,390 21,227 22,443
Travel 6,456 1,069 7,525 3,148
Professional Fees 9,021 9,021 9,071
Membership Dues 3,477 3,477 3,838
Other Expenses 8,890
Facility Use 8,869 8,869 361
Conferences /Meetings 2,320 990 3,310
Telephone 2,361 124 2,485
Postage /Shipping 512 512
Depreciation 5,168 586 5,754 5,100
TOTAL EXPENSES $225,800 $44,483 $270,283 $202,121
•
c NOTES TO FINANCIAL STATEMENTS
i' 1
BOYS & GIR SCLtI3OFHILO
Notes To Financial Statements
For the Year Bnded 31 December 1995
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
General - The Boys & Girls Club of Hilo is a private nonprofit
corporation committed to providing a variety of services and
programs to the youth of the Hilo community. The Club is
affiliated with the national organization of Boys & Girls Club of
America. The Hilo chapter is located in Hilo, Hawaii.
Basis of Accounting - The financial statements are prepared in
accordance with generally accepted accounting principles.
Income Taxes - The Club is an exempt organization for income tax
purposes and therefore pays no income taxes.
Fixed Assets and Depreciation - Property is stated at cost or at
value established by the Board of Directors at the date of gift.
Depreciation is computed using the straight -line method over the
useful lives of the properties.
'• Contributions - All contributions are considered available for
unrestricted use unless specifically restricted by the donor.
Restricted Funds - The Board of Directors has set aside monies into
various restricted funds. These restricted funds are used for
specific purposes. However, these restrictions have been placed by
the Board of Directors and not the donors.
Leases - Leases that transfer substantially all the benefits and
risks of ownership are classified as capital leases. All other
leases are classified as operating leases.
2. GRANT RECEIVABLE
There were no Grants Receivable at year end.
CO 1
•
• •
0 3. INVESTMENTS
At December 31, 1995, investments are presented in the financial
statements in the aggregate of the lower of cost or fair market
value and are comprised of the following:
Cost Market
HEI Stocks $5,990 $6,269
Maui Pine & Land 690 276
Total $6,680 6,545
These investments are held in the Endowment Fund and are designated
restricted by the Board of Directors.
The following tabulation summarizes the relationship between the
carrying values and market values of investment assets.
Carrying Market Excess of
Value Value Cost over
Market
Balance at the end of year $6,680 6,545 135
® Balance at beginning of year .$6,680 5,135 1,545
Net Recovery for year $1,410
4. FIXED ASSETS
Fixed assets of 31 December 1995 are as follows:
Office Equipment $16,313
Computer program 17,940
Maintenance Equipment 4,204
Music equipment 2,500
•
'85 Ford Econoline Van4,600
Van 1,200
Volleyball Equipment 7,145
Games 2,425
Total 56,327
Less accumulated
depreciation 48,242
Net Fixed Assets $8,085
•
2
•
• •
• 5. LEASE OBLIGATIONS
The Club leases its facilities: from the Hilo hoarding t:Chool, ran
Eleemosynary Hawaii corporation for one dollar par year: The
facilities cover approximately fourteen acres with' recreation
buildings and Structures, an outdoor billboard, storage building
and a swimming pool. The Club has not determined a fair market
value for the use of the facilities and therefore has not included
in this contribution from the Hilo Boarding School in its financial
• - statements.
The lease was renewed on 29 august 1995 and commenced on
1 September, 1995 for a term of ten years. The lease may be
renewed for the same period and under similar terms as the initial
lease. If the Boys and Girls Club of Hilo should at any time cease
to be financially viable or choose to discontinue its operations or
should move to some other location, the facilities now occupied by
them but owned by the Trustees of the Hilo Boarding School will be
offered for Use to some other qualified IRC Section 5O1(c)
organization providing programs for the benefit of the children and
youth of the County of Hawaii.
6. EMPLOYEE BENEFIT PLANS
Employees of the Club are covered under a variety of plane
regarding retirement, disability and death benefits.
The Club - established a defined contribution plan for. the benefit of
its employees approximately thirty eight years ago and i.e
administered by the Boys & Girls Club of America: To become
eligible r an employee must have completed Six months of employment
and attained the age of twenty and a half years old. Under the
plan, contributions are paid quarterly to the trustees of the plat
and is based Upon 10% of the annual eligible employee's
compensation. The amount contributed by the Club becomdd 160%
• vested after five years of service. The total contributions MAde
by the Club to the plan amounted to $1,250 during 1996.
•
7. DONATED SERVICES.
The Club records the value of donated services or goods when there
is an objective basis available to measure their value, bohated
Materials and equipment at .totlocted ae contribtftiond ih thA
accompanying atatements;dt„'th.eir eetihatee vd1Uee At the tit
receipt, No amounts have boon ttifit+tited ih thb btattimahtb Ear
donated services as no objective bat;1 IS aVailable to metiffiUre the
value of such services. Nevertheless, a substantial number of
volunteers donated significant amounts of their time.
3
•
•
B. CASH - RESTRICTED ACCOUNTS
The Glenn Mitchell Fund was created from residual funds from the
Club's "Babe Ruth" baseball program, which is no longer in
existence. The Board of Directors has designed this fund to pay
for a grade school student athlete scholarship for pursuing a
future career in high school baseball.
The Atkinson Fund was a gift from the estate of Charles Atkinson
and was set up by the Board of Directors to be used for the Club's
Boy of the Year Award.'
The Endowment Fund was created by the Board of Directors in order
to accept endowments and grants with the earnings used by the Club
for Operations.
9. NOTES PAYABLE
Notes payable as of 31 December 1995 is as an insurance contract
payable.
10. B.C. McCABE FOUNDATION GRANT
In 1994, the B.C. McCabe Foundation grant provided a three year
funding source for the support of executive placement compensation
•
assistance. The initial funding was for $45 and was received
in 1994 for use in 1995.
11 GOING CONCERN
It appears that the Boys & Girls Club of Hilo has the ability to
continue as a going concern.
4
•
4' i
•
• • OM0 No. 1545 -0047
Form 990 Return of Organization Exempt From Income Tax
Q
Under section 501(c) of the Internal Revenue Code (except black lung benefit X1998
trust or private fdtiiidation) or section 4947(a)(1) nonexeiiipt charitable trust n,le Fdrm Is
� ralmonl al n of ave"va the Sarvl Treasurce y The ails _ Open to Pub110
om Note: e organization niay have to use a copy o
f ielunl to satisfy state repotting requirements. Inspection
A For the 1990 calendar year, OR tax year period beginning , 1990, and ending l 19
B Check if: Neese' C Name of organliallon 0 Employer Identification number
p
use Ins
BOYS & GIRLS CI U13 OF H110
n of address labeler 99 i 018936i
❑ chars
Prl "t or Maribor uber and street (or P.O. box if mail Is not delivered to street address) nornii /sui to E Telephone number
❑ Inllial return
lyne.
❑ Final return see 100 Kamakahonu Street
—
0
SPeclec - – —
Amended return _ City or town, slate or country, and ZIP I4 r Check
also Ior I"smw
(required bons. tf1 l o. 177 0 If b end n application
• stale reporting) t 1aWAT 7 9( 0 _ � Is handing
G Type of organization - lo❑ Exernpt Under section 501(c)( ) -1 (insert IiUrirber) OR ► ❑ section 4947(a)(1) nonexen(p( charitable {rust
Note: Section 501(c)(3) exempt organizations and 4947(a)(l) nonexempt charitable trusts MUST attach a corirpleted Schedule 4 (Font{ 990).
H(a) Is this a group return filed for affiliates? ❑ Yes ❑ No 1 • If either box In His checked "Yes." enter four -digit group
exemption ie (GEN) ■ .. � ,
(b) II "Yes,' enter the number of affiliates for which this return Is tiled. I—� Accounting method' ❑ Gash .AIY Accrual (c) Is this a separate return filed by en organization covered by a group ruling? ill Yes • ❑ No ❑ Other (specify) i
K Check here b ❑ if the organization's gross receipts are normally not more than $25,000. The orginiialion need not file 4 {atria will) the 81S: 0d( ff It received
a Fortin 990 Package In the mail, it should Ole a return without financial data. Seine dates require n complete relbrn. .
Note: Form 990 -F2 may be used by organizations With gross receipts leas than $100,000 and total assets less than $250,000 at,eiid.of year.
.- Revenue Expenses and Changes in Net Assets or FUhd Balances (See Specific Instructions oh page 13.)
1 Contributions, gifts. grants, and similar amounts received: \ _
a Direct public support . is 24 i 650
b Indirect public support - lb 55,657 .
c Government contributions (grants) 1 0 78,719
d Total (add lines 1a through 1c) (attach schedule of contributors)
(cash $ . noncash $ ) 1d 1591026
2 Program service revenue including government fees and contracts (from Part VII, Tine 93) 2
0 3 Membership dues and assessments 3 4i685,
4 Interest on savings and temporary cash investments . 4 ;266
5 Dividends and interest from securities 5
6a Gross rents 6a 44 , 000
b Less: rental expenses I 6b I 1 {760
c Net rental Income or (loss) (subtract line 6b from line 6a) 6c 4224
B 7 Other investment income (describe > 7 j. Q
v 8a Gross amount from sale of assets other (A) Securities (e) Other
rr than inventory 8a
b Less: cost or other basis and sales expenses 86
c Gain or (loss) (attach schedule) . . . . 8c
d Net gain or (loss) (combine line 8c, columns (A) and (fi)) 8d
9 Special events and activities (attach schedule)
a Gross revenue (not including $ of
contributions reported on line la) b [ 9a I
L ess: direct expenses other than fundraising expenses 9b
c Net income or (loss) from special events (subtract line 9b from line 9a) 90
10a Gross sales of inventory, less returns and allowances 1 06 4 \
b Less: cost of goods sold 1 10b _0_ •
c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b from line 10a) . lac 4022
322
11 Other revenue (from Part VII, line 103) 11
12 Total revenue (add lines td, 2, 3, 4, 5, 6c, 7, 8d, 9c, 10c, and 11) 12 210,539 . _
74 13 Program services (from line 44, column (0)) - 13 .22_9j166 -.
h 14 Management and general (from line 44, column (C)) 14 43,45. .
v 15 - Fundraising (from line 44, column (D)) i5
16D.
• 6 Payments to affiliates (attach schedule) 16 _ :.,
7 Total expenses (add lines 16 and 44, column (A)) ,
671'
V 17 2_Z2_i
d 18 Excess or (deficit) for the year (subtract line 17 from line 12) 18 L624_13,2_1 __
Q 19 Net assets or fund balances at beginning of year (from line 73, column (A)) . . , 19 _EL 61 5
v 20 Other changes in net assets or fund balances (attach explanation) .' _ 20
z 21 Net assets or fund balances at end of year (combine lines 18, 19, and 20) 21 ( 44,511 )
For Paperwork Reduction Act Notice, see parje 1 of the separate Instructions. Cat Na 11202Y
Form 990 11998)
4 a
• • Page 2
Form 970 (1990) ' ;
;Past if Statement of . All organizations must complete column (A). Colurnns (9), (C), and (1)) are required for section 501(c)(3) and (4) organizations
Functional Expenses • and section 4947(a)(1) nonexempt charitable trusts but optional for others. (See Specific Instructions on page 17.)
Do pot' include amounts reps rfed on line
(A) Total (IS Program ( C) M anagement (D) ) Fmdr alsln
66, 8b, 9b, 10b, or 16 of Part L services and general 0 9
®22• Grants ald allocations (attach schedule) \ \
(cash $ nomad] $ ) 22
S
23' Specific assistance to indiJiduals (attach schedule) 29
24 Benefits paid to or for members (attach schedule). 24 4.
25: Compensation of oFlicers,' directors, etc. 25 ■
26: Other salaries and wages . . ' . . 26 145,297 123,797 - 21,500
27' Pension plan contributions 27 3,666 ' 1, 296 2,370
28' Other employee benefits 28 10,762 8,632 2,130
29, 'Payroll taxes 29 21,055 _ 17,955 _ 3,100 •
30'■ Professional fundraising fees 30
311 Accountpg fees 2
31 3 ,3_ -0- 3,935 •
32 Legal fees 32
33 Supplies 33 2,424 2,424 -0-
34 Telephone 34 3,513_ 3,163 350
35 Postage end shipping 35 2 . , 346 J. Q3.6 1 , 1 50 1.6
36 Occupancy 36 36, 250 _32,64_0 2,610
37 Equipment rental and maintenance . . . . 37 3,2.656_ 3,2.6_6
_
38 Printing and publications 38
39 Travel 39 2_,124__ 1,524 600
40 Conferen conventions, and meetings . , 40 798 117 681
41 Interest -, 41 544 -0- 544
42 Depreciation, depletion, etc. (attach schedule) 42 6,600 6,270 330
43 Other expenses (itemize): a 43a
b Miscellaneous 436 1,894 -0- 1 894
c Insurance 43c 29.197 27,046 2,151
• d 43d
e 43e _
44 Total functional expenses (add lines 22 through 43) Organizations
completing columns (B) -(0), carry these totals to fines 13 -15 . 44 272,671 229,166 43,345 160
Reporting of Joint Costs. -Did you report in column (B) (Program services) any joint costs from a combiners _
educational campaign and fundraising solicitation? I> iJ Yes ❑ No
If "Yes," enter (I) the aggregate amount of these joint costs $ ; (ii) the amount allocated to Program services $ •
(fii) the amount allocated to Management and general $ ; and (iv) the amount allocated to Fundraising $
;rat';', *III,' Statement of Program Service Accomplishments (See Specific Instructions on page 20.
What is the organization's primary exempt purpose? lb Program service
All organizations must describe their exempt purpose achievements in a clear and concise manner. State the number Expenses
( (4)er I 5094) and
of clients served, publications issued, etc. Discuss achieyernents that are not measurable. (Section 501(4)(3) and (4) (4) ergs. es,, and 4947(z(3)pl
organizations arid 4947(a)(1) nonexempt charitable trusts must also enter the amount of grants and allocations to others.) masts but optional m,
others)
I a Bzys & Girls Club nacreationaliffluatictial after l 7111 -. aalt7TX1 dt rirt
2,624 }nuU1 & hildca hgagCc iervi l 5L.Art, r.Qv lar lab.- tutrairxg 75,576
S+zif t n, artiS.&. c,ofts- cultural - act
(Grants and allocations $ )
b Siert Mss Pitucstnl- act ivitFies. iP. eta and _anxuccge- xxt-iist
_A 1,700 lath dam,. - 37 CCtr/La> . p irata ue - sac .for.tearis - a cl lam: teeis 52,257
involved
(Grants and allocations $ )
c F1i -Pal - .
3,300 liartidpants arrtsircg ass in anju3ction with Hawaii fhticp Fl atllteit 44,000
to thtur xge alternative behaviors to at-risk }c4rth
°'•. `' • (Grants and allocations $ )
•
• H-L&P - 97/98 Ianakila Qitrexh Piogtxn. After school a pater training
200 \nth serval arr] tutoring, r:cr llcn 57,333
(Grants and allocations $ )
e Other program "services (attach schedule) (Grants and allocations $ )
f Total of Program Service Expenses (should equal line 44, column (B), Program services). . . . . • 229,166
1 if
•
Form 990i998) 0 0 rage 3
P&rt §IVE - Balance Sheets (See Specific Instructions on page 20.)
Note: Where required, attached schedules and run within ( he d (A) (6)
column should be for end -ol -year amounts only. Beginning of year bid of year
45 Cash— non - interest- bearing 45 _
46 Savings and temporary cash investments 8 358 _ 46 "L ,
47a Accounts receivable 47a
b Less: allowance for doubtful accounts . 47b 47c
48a Pledges receivable 48a
b Less: allowance for doubtful accounts " , 48 b _ 48c _ , .
49 Grants receivable q8
50 Receivables from officers, directors, trustees, and key employees
(attach schedule) 50
51a Other notes and loans receivable (attach
w schedule) - 51a
y b Less: allowance for doubtful accounts . 51b{
v 51c
a 52 Inventories for sale or use 52
53 Prepaid expenses and deferred charges 19,585 53 267
54 Investments— securities (attach schedule) 6,856 _ 54 11689
55a Investments —land, buildings, and
equipment: basis 55a 58,658
b Less: accumulated depreciation (attach X
schedule) 55b 3±320 5r-
320 ? ��0 21+
56 Investments —other (attach schedule) 56
57a Land, buildings, and equiprent: basis 57a
b Less: accumulated depreciation (attach
0 schedule) - _7b - 57c
58 Other assets (describe 0.- ) 58
59 Total assets (add lines 45 through 50) (must equal line 74),. . . 5
624_737_____ - 59 _ .. 75_41f15
60 Accounts payable and accrued expenses 45,122 60
61 Grants payable 61 --
y 62 beferred revenue 62
63 Loans from officers, directors, trustees, and ke y y em [ lo > ees attach
a schedule) (�
m 63
;3 64a Tax - exempt bond liabilities (attach schedule) 64a —
b Mortgages and other notes payable (attach schedule) 6411
65 Other liabilities (describe - _ ) 65 ..
66 Total liabilities (add lines 60 through 65) 45,122 l 66
701390 •
Organizations that follow SFAS 117, check here t ❑ and complete lines \ ,
W 67 through 69 and lines 73 and 74.
o 67 Unrestricted 67
0 68 Teinporarily restricted - _ -68
m 69 Permanently restricted - 69
c Organizations that do not follow SFAS 117,' check here > ❑ and \
LL complete lines 70 through 74.
`o 70 Capital stock, trust principal, or current funds _ 70
-1 71 Paid -in or capital surplus, or land, building, and equipment fund . 71
tu
r 72 Retained earnings, endowment, accumulated income, or other funds . , 72 .,
73 Total net assets or fund balances (add lines 67 through 69 OR lines :
46 70 through 72; column (A) must equal line 19 and column (b) must .,
�� : r ' • : . . . . . . .
equal line 2l) 17,615 73 ..144,$25,)
74 Total liabilities and net assets / fund balances (add lines 66 and 73) 62,737 74 7 i -
Form 990 Is available for public Inspection and, for some people, serves as the primary or sole source of kiforr it�lbU ,
n about a
particular organization. How the public perceives an organization in such cases may be determined by the inforinaflbh presented
on Its return. Therefore, please make sure the return is complete and accurate and fully describes in Part 111 the organization _s
programs and accomplishments.
1 i
Form 990 (199 9) 0 Page 4
;ele!VW ' Reconciliation of Revenue per Audited Reconciliation of Expenses per lllIdile8 it is
• . Financial Statements with Revenue per Financial Statements with ExpehStes per
• Return (See Specific Instructions, page, 22.) Retuiii i'
a Total revenue, gains, and other support ������VAA� 7 a Total expenses and losses per p • �
per audited financial statements: . ► a audited financial statements : _ 10-
b Amounts included on line a but not on b Amounts included on line a but not
fine 12, Forrn 990: - on line 17, Form 990:
(1) Net unrealized gains (1) Donated services
on investments $
and use of facilities
(2) Donated services (2) Prior year adjustments
and use of facilities $ reported on line 20
(3) Recoveries of prior \ Fo rm 990 $
year grants . - , $
\
(4) Other (specify): (3) lo sses reported on
Tine 20, Form 990 $
( Other (specify): \
Add amounts on lines (1) through (4) ► ON
$
Add amounts on lines (1) through (4)10. ' ....,
c Line a minus line b ► c Line a ininus line b It- d F 9 included on line � � � d (5 tnclur led on Inc I 17,
Form 999 0 but ut not t on line a: : Form Fenn 9 990 but not on inc I a: 4
(1) Investment expenses (1) Investment expenses
not included on line V not included on line
6b, Form 990. $
(2) Other (specify): \ 6b, Form 990. $
$ (2) Other (specify): . \\\\ \\
•
Add amounts on lines (1) and (2) ► d _ Add amounts on lines (1) and (2) ► '
e Total revenue per line 12, Forrn 990 e Total expenses per line 17, Form 990
line c plus line d) ► e line c plus line d ►
174111114 r . List of Officers, Directors, Trustees, and Key Employees (List each one even if not compensated: see Specific
Instructions on page 22.)
(A) Name and address
(13) Title nod average hours per (0) Compensation (0) gonbihullons lo (1) Ekpe use
week devated lo position (If eel paid, ender employee benefit plans k accolrof and oilie
-- - - deterred compensation I allowances
..(.SEE. ATTACHED _LSST )
•
•
•
Ilik
Did any officer, director, hustee, or key employee receive aggregate compensation of more than $100,000 from your
organization and all related organizations, of which more than $10,000 was provided by the related organizations? ► ❑ yes k No
if, "Yes," attach schedule —see Specific Instructions on page 22.
•
•
f A
•
• •
•
• Boys & ODRLS (.I,ULi OF lilt o
BOARD OF DIRECTORS
1998
1. PETERSON, Richard - P 77 Mohouli St., Hilo B- 969 -7070 R- 935 -7810 F -969 -7040
2. MOORE, George - VP Box 1033, kilo 96721 B- 933- 0582u1 R- 969 -9530 F- 933 -0300
3. MIYAMOTO, Randy - T 111 Aupuni St. 13 -933 -221 1 R- 959 -5647 P- 969 -1041
4. ABRAMS, J. Maile - 3 277 Kukuau St., //104 13- 935 -2943 R- 969 -4802 F- 961 -2146
5. BARNES, Preston Box 33, Papaikou 96781 R- 964 -5658 F- 964 -5491
6. BETHEA, Robert 688 Kinoole St., Ste. 210 I3- 961 -6006 R- 959 -6974 F -969 -6788
7. BURGESS, Robert 160 -A Keaa St. B -961 -9155 R- 968- 8876UL P -961 -9157
7. DELIMA, Brian 10 Shipman St. 13- 969 -7707 R- 935 -4137 P -969 -6606
8. HANSEN, Bruce 558 Kanocichua Ave. 13- 935 -0279 R- 969 -4905 P- 935 -7597
9. HAYASHI, Russell 227 Ululani St. 13- 969 -9557 R- 935 -2331 P- 935 -406I
111 0. KAWAKONE, Robert 170 Kualirna PI.
R -969 -1542 1 935 -4061
11. LAFITA, Frank 400 Ilualani St., Ste. 19513 : 13- 935 -3934 R -96I -4603 F-969-3934
12. MARKHAM, Steve 190 Keawe Sr, Rm. 14 13-935 -8795 R- 964 -5887 1 935 -0377
13. OSORIO, Jr.'Elroy 483 Kupulau Rd. 13 -966 -7432
P -JGG -7681
14. TAJIRI, Harvey 310 Kipa St. C- 896 -1162
P -959 -0770
15. UYENOYAMA, Michiyo 800 Kaumana Dr. It-935-1160
16. WONG, Kenneth 266 Kuikalti St. R -935 -6963
4 ,1
Form 999 (1998) Png2 5
1 ,t4VI; Other Information (See Specific Instructions on page 23.) Yes No
76 Did the organization engage in any activity not previously reported to the IPS? If "Yes," Mach a detailed description of each activity . 76 X
77 Were any changes made in the organizing or gdveminq dociii dents bill, hot reporfed to the 111S?
:7 ,\ X
® If "Yes," attach a conformed copy of the changes.
��
78a Did the organization have unrelated business gross income of $1,00(1 or mole during the year covered by this r eturn ?. da X
b If "Yes," has it.filed a tax return on Form 990 -T for this year? 786
79 i Was There a liquidation, dissolution, termination, or substantial contraction during the year? If "Yes," attach a statement fig X
80a Is the organization related (other than by association with a statewide or nationwide organization) I111ough common — .
membership, governing bodies, trustees, officers, eta. In any other exempt or nonexempt organization? _ 800 X
b II "Yes," enter the name of the organization ►
and check whether it is II exempt OR LI nonexempt.
81a Enter the amount of political expenditures, direct or indirect, as described in the
instructions for line 81 I 81a
It Did the organization file Form 1120 -POL for this year? 816 X
82a Dicl the organization receive donated services or the use of materials, equipment, or facilities al no charge
or at substantially less than fair rental value? 821
b If "Yes," you may indicate the value of these items here. Do not include This amount
as revenue in Part I or as an expense in Part II- (See instructions for reporting in
Part 111.). _ 1 826 I 51,280 _.
83a Did the organization comply with the public inspection requirements for returns and exemption applications? 831 _
6 Did the organization comply with the disclosure requirements relating to quid pro quo contributions? 83b _
84a Did the organization solicit any contributions or gifts that were not tax deductible? 84a x
b If "Yes," did the organization include with every solicitation an express statement That such contributions \ V��
or gifts were not tax deductible? 84b
85 501(c)(4), (5), or (6) organizations. —a Were substantially all dues nondeductible by members? 85a
b Did the organization make only in -house lobbying expenditures of $2,000 or less? 856
11 "Yes" was answered to either 85a or 856, do not complete 85c through 85h below u11099 Sin organization
received a waiver for proxy tax owed for the prior year.
c Dues, assessments, and similar amounts from members 05c
d Section 162(e) lobbying and political expenditures 85d
e Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices 85e
t 'taxable amount of lobbying and political expenditures (line 85d - less 95e) 851
g Does the organization elect to pay the section 6033(e) tax on the amount in 85f? t
6 1!section 6033(e)(1)(A) dues notices were sent, does (he organization agree to add the amount in 851 to its reasonable
estimate of dues allocable to nondeductible lobbying and political expenditures for the following tax year ?. +
86 501(c)(7) organizations.—Enter: a Initiation fees and capital contributions included on
line 12 86a �\
b Gross receipts, included on line 12, for public use of club facilities 866 _
87 501(c)(12) organizations.—Enter:
from a Gross income from members or shareholders 87a
b Gross income from other sources. (Do not net amounts due or paid to other
V ��
sources against amounts due or received from there.) 87b
86 At any time during the year, did the organization own a 50% or greater Interest In a taxable corporation or
• partnership? If "Yes," complete Part IX 88 X
89a 501(c)(3) organizations.— Enter. Amount of tax imposed 00 the organization during the year tinder
section 4911 - ; section 4912 ► ; section 4955 ►_
b 501(c)(3) and 501(c)(4) organizations. —Did the organization engage in any section 4950 excess benefit
transaction during the year? If "Yes," attach a statement explaining each transaction 89b
--- -X—
c Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under
sections 4912, 4955, and 4958: . . . . _ R None
d Enter: Amount of tax on line 89c, above, reimbursed by the organization . _ jr. None
90a List the states with which a copy of This return is uteri ► Hawaii
6 Number of employees employed in the pay eriod that includes Mamie 12, 1998 (See instructions.
1 The books are in care of 0. Y p n- )- 906 __- 12 __
a s
Boys & Gi_rls Club of Hilo
Located at to- Telephone no. Or ( 808) 961-5536
100 Kamakahonu Street, Hilo, Hawaii LIP .,. 4 - 80720
2 Section 4947(a)(1) nonexempt charitable Ousts filing Form 990 in lieu of Form 1041 —Check here p. Fl
and enter the amount of tax- exempt interest received or accrued during the lax year . . ► 1 92 1
it
FOI111 990 (19981 0 - - Page 6
Analysis of Income - Producing Activities (See Specific Instructions on page 27.)
Enter gross amounts unless otherwise Unrelated business income Excluded by section 512, 513, ur 514 (E)
indicated.
(A) (Q) — — Related or
all 93 Program service re Biisiness chilli
Nnounl C xcluslon code Amo (U) (D) unt exempt function
ncome
a
ti
c
d -
e •
f Medicare /Medicaid payments _
g Fees and contracts from government agencies _
94 Membership dues and assessments . . _ 4,685
95 Interest, on savings and temporary cash investments 14 266
96 Dividends and interest from securities . . .
97 Net rental income or (loss) from real estate: . \\ , - -� X \ \‘‘.\.,\ X
a debt- financed property . . , . .
b riot debt - financed property _ -
98 Nel rental income or (loss) from persona/ properly _ 16 42,240
99 Other investment income
100 Gain at (loss) from sales of assets other Man inventory
101 Net income or (loss) from special events . . _ _ -
102 Gross profit or (loss) from sales of inventory .
103 Other revenile: a
t, _ 4,322
c _
cl _ —
e —
•
104 Subtotal (add columns (0), (D), and (E)) . ������� 42 506 9
105 Total (add line 104, columns (6), (0), and (E))
Note: (Line 105 plus line Id, Part 1, should equal the amount on line 12, Part l.) 51,247
a
P it;VI Relationship of Activities to the Accomplishment of Exempt Purposes (See Specific Instructions on page 28.)
Line No. Explain how each activity for which Income IS reported in column (E) of Part VII conlribuled importantly 10 the accomplishment
Y of the organization's exempt purposes (other than by providing funds for such purposes).
94 �anlrs TD cards
103 Vending Machine ccnnissi.ons
PaitJW Information Regarding Taxable Subsidiaries (Complete this Part if the "Yes" box on line 88 is checked.)
Nance, address, and employer identification Percentage of Nature of Total End-of-year
number of corporation or partnership ownership interest business activities inoorire assets
None % --
Under pen alties of perjury, I declare that I have examined this retu including accompanying schedules and statements, and to the best of my knowledge
Please and belief, it i Inc u, correct, and complete. ()cetera lion of preparer (oilier than of fitted Is based on all itdormalion of which pneparer has any knowledge.
(See Genera Instruction U, yn page 12) �I
Sign 4 / ___aU` -v _ 1 8/(111 b bevI 0rf�L�
*ere Signature of 111 .:er Date Type or print name and title.
-C px
1 .
Paitl Preparer's Dale Check it Preperer's SSN
signature sell -
Pfeparer's — _ employed 0 ❑
Use 8n1 yours i f self-employed) sno (nr
e ntt _ EIN 1.- .
and address —
-
ZIPnA ✓
•
0) rdnrgn on,eq,rmtlpoper
SCHEDULE A • •
(Form 9L) Organ Exernp tinder Section 501(c)(3) othiia No. 1545 -0047
(Except Private Foundation) and Section 501(e), 501(1), 501(k),
501(n), or Section A947(a)(1). Nonexempt Charitable Trust
• Supplernenta'ry Information 1 O 98
e<parlrnan i e ez cepnrae nh uns.
Ine,mal nevaa„e l nl S ce ,ry 0_ Must be completed by the abov e org s and clio attached to their Form 990 or 990 -EZ.
Name of the organization Employer identificatioli number
PartWI Compensation of the'Five Highest Paid Employees Other Than Officers, Directors, and Trustees
- (See instructions on page 1. List each one. If there are none, enter "None. ")
(a) Name and address or each employee paid more (b) fills and average hours ((l) Cnneilrnliono la (e) Expsnse
Than $50.000 1,01 week devnlnd In position le) Compensation enploye0 onplll plans it account and other
- _ _dolma() cempansaliml ._ allowances __-
NONE
•
•
•
Total number of other employees paid over � \� \\
$50,000.
�
Fran r9Il Compensation of the Five Highest Paid Independent Contractors for Professional Services
(See instructions on page 1. List each one (whether individuals or firms). If there are none, enle(.'`None. ")
fa) Name and address of each independent conlracior paid morally'', 550,000
(hi tYPn of set vice
(c) Compensation
NONE - - - --- - --
•
•
•
•
•
Total number of others receiving over $50,000 for
professional services ®.����
For Paperwork Reduction Act Notice, s page 1 of the Instructions for Form 990 2nd Porin 990 -EZ. Cal. No 12050 Schedule A frown 9no) f9017
• •
• Schedule A (Form 990) 1999 0 Page
;;
!Pa"_F,tiIIl Statements About Activities ves Nd
• 1 During the year, has the organization attempted to influr nce national, slate, or Ideal legislation, including any
attempt to influence public opinion on a legrclative m m
matter or refer endU? 1 X
If "Yes," enter the total expenses paid or incurred in connection with the lobbying activitles ► $ _
Organizations that made an election under section 501(1) by filing Form 5768 must complete Part VhA. Other
organizations checking "Yes," must complete Part VI -17 AND attach a statement giving a detailed description of
the lobbying activities.
2 During the year has the organization, either directly or indirectly, engaged In any of the following acts with any
of its trustees, directors, officers, creators, key employees, or members of their families, or with any taxable
organization with which any such person is affiliated as an officer, director, trustee, majority owner, or principal
beneficiary: \\
a Sale, exchange, or leasing of property? 2a X
b Lending of money or other extension of credit? 2b X
c Furnishing of goods. services, or facilities? 2 X
d Payment of compensation (or payment or reimbursement of expenses if more than $1,000)7 2d X
e Transfer of any part of its income or assets? _ 2e X
If the answer to any question is "Yes," attach a detailed statement explaining the transactions.
3 Does the organization make grants for scholarships. fellowships, student loans, etc.? 3 _ X
4a Do you have a section 403(b) annuity plan for your employees? 4a X
b Attach a stalemenl to explain how the organization determines that individuals or organizations receiving grants
or loans from it in furtherance of its charitable programs qualify to receive payments. (See instructions on page 2.) k
'PatEIVB Reason for Non - Private Foundation Status (See instructions on pages 2 through 4.)
• ihe organization is not a private foundation because it is: (Please check only ONE applicable box.)
5 ❑ A church, convention of churches, or association of churches. Section 170(b)(I)(A)(t)_
6 ❑ A school. Section 170(b)(1)(A)(ti). (Also complete Part V, page 4_)
7 ❑ A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(Ift),
8 ❑ A Federal, state, or local govemrnent or governmental unit. Section 170(b)(1)(A)(v).
9 ❑ A medical research organlzatlon operated in conjunction with a hospital. Section 170(b)(1)(A)(lii). Eider lire hospital's hame, city,
and state b
10 ❑ An organization operated for the benefit of a college or university owned or Operated b a governmental unit.
complete the Support y 0 Section I70(b)(1)(A)(iv).
(Also core
P pport Schedule in Part IV -A.)
11a ❑ An organization that normally receives a substantial part of its support from a governmental unit or from the general public.
Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.)
lib ❑ A community trust. Section 170(b)(1)(A)(vi). (Also complete the Suppo t ScliedUfe ih Part IV -A.)
1 2 ❑ An organization that normally receives: (1) more than 33V3% of its support from rontrlbutions, membership fees, and gross
receipts from activities related to its charitable, etc., functions— subject to cartaln exceptions, and (2) no more than 33''4% bf
its support from gross investment Income and unrelated business taxable Income (less section 511 tax) from businesses acquired
by the organization after June 30, 1975_ See section 509(a)(2). (Also complete the Support Schedule in Part Iv -A.)
13 ❑ An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organiintloris
described in: (1) lines 5 through 12 above; or (2) section 501(c)(4), (5), or (6), If they meet the test of seclioh 509(a)(2). (See
section 509(a)(3)J
Provide the following information about the supported organizations. (See instructions on page 4.)
(a) Narne(s) of supported organizal lon(s) (b) Line number
from above
•
•
14 ❑ An organization organized and operated to test for public safety. Section 509(a)(4). (See Instructions on page 4.)
. t •
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• •
.• Internal Revenue Service Department of the Treasury
District Director • .I:h:BOB1
[kite: AU6 6 � ) F-rnployer Idennfiutlon Nurnhwr.
• 99- 0185363
4 cceuntinr Period EndinE:
December 31
Fornr 990 h u i rc d : fl Yiri ko
•
Person to Contict:
70X' e Club of 1_10
'00 1;en =kahcnu Street 3. Drawer
96720 Contact telephone Notokor:
` " c` `'- • (2.13) 688 -L689 •
•
Dear Applicant:
Based on information supplied and assuming your operations will be as stated
in your application for recognition of exemption, we have determi.nEd ybu ete.exempt
from Federal income tax under section 501(c)(3) of the Internal Reventh Code,
•
• We have further determined that you are not a private foundation ti_thih the
meaning of section 509(8 of:Jhe Code because you are an organization described
in section 170(b)(1)(A i)ncr5
If your sources of _support, or your purposes, character, or method of operation
change, please let uS know so we can consider the effect of the change on your
exempt status and foUndation status, Also, you should inform us of ell changes in
your name or'address.
Generally, you are not liable for sbcia] security (FICA) taxes uhiess you file
a waiver of exemption certificate as provided in the Federal Insurance Contribution=
Act. if you have paid FICA taxes without filing the waiver, you should contact us.
You are not liable for the tax imposed under the Federal Unemplbyment Tax Abt (FV1'A).
Since you are not a private foundation,.you are not subject to the ei:cise taxes
under Chapter 42 of the Code. However, you are not automatically exempt from other
Federal excise taxes. If you have any questions about excise, employment, or other
Federal taxes, please let us know.
Donors may deduct contributions to you as provided in section 170 of the Code.
Bequests, legacies, :devises; transfers, .or gifts to you or for yotir• use are
deductible for Federal estate and gift tax purposes if they meet the applicable
provisions of sections 2055, 2106, and 2522 of the Code.
•
The box checked in the heeding of this letter shows whether you inu5t :fi]e
• Fore. 990,:' Return of Organization Exempt from Income tax. If Yes -is c}ibcked, j'bU
are required to file Form 990 bnly :if your gross receipts each year ere normally
•
• more than410,000. If a returnis required. it must be filed by the 15th day of
of the :fifth month after the ehd of your annual accounting period) Tht law impbbon
a penalty•of ;10 a day, up ;to.n maximum of 55,000, when a return is filed late;
unless there is reasonable babse for the delay.
.. _. • ___,_, r_nt nnnt, - ( - r) I t+?i er 447(DCll (5- 7
f
• You are not required to file Federal income tax returns unless you are subject
to the tax on unrelated business income under section 511 of the Code. If you Are
subject to this tax, you must file an income tax return on Form 990—T. In this
letter, we are not determining whether any of your present or proposed activities
are unrelated trade or business as defined in section 513 of the Code.
•
You need an employer identification number even if you have no employees.
If an employer identification number was not entered on your application, a
number will be assigned to you and you will be advised of it. Please Use that
number on all returns you file and in all correspondence with the Internal Revenue
Service.
•
Because this letter could help .resolve any auestions about your exempt status
and foundation status. you should keep it in your permanent records.
If you have any questions, please contact the person whose name and telephone
number are shown in the heading of this letter.
Sincerely yours,
•
•
• District Director
•
•
•
•
•
•
1_s4 -, aA7(fWll( 7T
4 r
thaw • s • UMC1200652
x Renewal or Replacement of
Guaranty National UNC1013242
i Insurance Company Umbrella Liability Policy Declarations
Poet Office Box 3329
Englewood Colorado 00155 .
' 1- 800- 456 -4642
ITEM ONE '
Named Insured and Mailing Address
Boys 6 Girls Club of. Hilo, Inc. •
t
100 Kamakahonu Street
Hilo, HI 96720
ITEM TWO
Policy Period: From 11/16/1999 to 11/16/2000
12:01 A.M. Standard Time at the Named Insured's address stated above.
ITEM THREE
Limits of Insurance per Sections V and VI are: '. `
(a) Each Occurrence Limit $1;000,000
(b) Products /Completed Operations Aggregate Limit $1,000 , o00
•
(c) General Aggregate Limit $l,000,000 •
(Other than Products /Completed Operations)
(d) Self Insured Retention $0
• ITEM FOUR t~
Form(s) and Endorsement(s) made a part of this policy at time of issue:
Per form BE17A "Endorsement #1"
ITEM FIVE
Premium is Payable:
Advance Prernium $2,500 •
Minimum Premium $2,500 Annual
Minimum Premium $2,500 Policy Term
Policy is subject to a minimum earned premium of $o , in the event of cancellation.
Premium Computation: .
Premium Base Estimated Exposure Rate
Our producer is Triad Insurance Agency TRIAD INSURANCE AGENCY, INC.
Producer# 5222180 r .
RI( )1( 4lt44, CPC('
• Countersigned by f RCSIOENT
(Producer)
01 -UM 2102 (1195) •
„n1.7.7::.•
dule A - Schedule of Underlyin surance. .
-� Policy Number: UMC1200652, Effective Date:.11 /16/1999 -
• Underlying Insurer Scottsdale Insurance Company :y'',:.'.;'1.'..- �. Policy Number TBD Policy Period 11-16-99/11-16-00
Comprehensive Bodily Injury
(A) General $ N/A V Each Occurrence
Liability $ N/A Aggregate when applicable
•
Property Damage
$ N/A Each Occurrence
$ N/A Aggregate when applicable
Bodily Injury and Property Damage Combined Single Limit '
$ N/A Each Occurrence
$ N/A . Aggregate when applicable
Commercial $1,000,000 General Aggregate Limit
General (other than Products / Completed Operations)
Liability $1, 000 , 000 Products /Completed Operations Aggregate
• $1,000,000 Personal and Advertising Injury Limit
$1,000,000 • Each Occurrence Limit
•
• Underlying Insurer National Interstate
Policy Number TCAF525280 Policy Period 10 -15- 99/10 -15 -00
Automobile Bodily Injury
•
(B) Liability $ N/A Each Person
$ N/A Each Occurence ,
Property Damage
$ N/A Each Occurrence
Bodily Injury and Property Damage Combined Single Limit •
$1,000,000 Each Occurrence
Underlying Insurer work comp Hawaii •
Policy Number TED Policy Period 11 -16- 99/11 -16 -00
Standard Workers Employer's Liability
(C) Compensation & Bodily Injury by Accident
Employer's $100,000 Each Accident
Liability Bodily Injury by Disease
$loo, 00o Each Employee
Bodily Injury by Disease
• $soo , 000 Policy Limit
00 -UM 2102 A (9 -95)
•
• •
STATE OF: flAWAI:I:
Department. of Regulatory Agencies
I-lusi.nes, Registration Division
Hj
Honolulu
In the Matter of the Incorporation )
of; )
BOYS' CLUB OF IIILO )
1 ? T
(-) C l
ft
�• 1l
• PETITION FOR CHARTER OF INCORPORATION
CHARTER. OF INCORPORATION R•
•
•
\,• RICHARD I. MIYAMOTO
Box 45
Milo, llawai.i.
President, Boys' Club of Hilo
t i'
a
• •
STATE Or HAWAII
Department of Regulatory Agencies
Business Registration Division
11 ono1. ' 1.0
In the Matter of the Incorporation ) •
of )
BOYS' CLUB OF HI:LO )
CHARTER OR INCORPORATION
TO ALL TO WHOM THESE PRESENTS SIIIII.L COME:
C, the undersigned Director of Regulatory itenci.es of the
State of Hawaii, send Greeting:
WHEREAS, RICHARD 1. MIY /M0l'O, MERR.ILL CARLSMITH , and CHARLES
BRENAh1AN, a majority of whom are residents of the State of Hawaii,
hove filed with me as Director of Regulatory Agencies verified
petition to grant to them and their associates a charter of incorpo-
ration as a non - profit corporation, in accordance with the provisions
r5 '
of Section 172-17, Revised Laws of Hawaii Hawaii 19», as amended,
NOW, THBREFORB, KNOW YE, That 1, the said Director, in the
exercise end execution of every power and authority in anywise
enabling me in this behalf, do hereby constitute the said petitioners
and their associates a corporation under the laws of the State of
Hawaii for the purposes and in the form hereinafter set forth.
•
The name of the corporation shall be BOYS' CLUB OIL I1.tL..0.
il.
The location of the principal office of the corporation shall_
be in Hilo, State of Hawaii., and the specific address of its ini.t;:i_nI
office shall be 100 Kamalcnlrontt Street, 11110, State of flawa:i.i.
-L-
• •
• ITT.
The purposes of the corporation are as follows:
(a) to operate a nationally affiliated Boys' Club in Hilo,
Ilawni.i ;
(b) to conduct a program of activities to promote the health,
social, educational, vocational and character development of boys;
(c) to do and perform sll such acts and things and to carry
on all such business as shal.l be proper and necessary for the fur-
therance or the purposes aforesaid.
IV.
The duration of the corporation shall be perpetual..
V.
1Iie officers shall consist of: a President, one or more Vice-
• Presidents, a Secretary, an /assistant Secretary and a Treasurer.
VI.
'there shall be a board of directors consisting of not les than
three members. The following persons shall he the i.n_itial officers
and directors, and shall bold office for the first year or until their
successors are duly elected pursuant to the by -laws of the corporation:
Officers
Office Name Business Address Home Address
President Richard 1. Miyamoto P.0.Iiox d96 69 Nlelani St.
Ililo, Hawaii Ililo, Hawaii
Vice -Tres. hill Stearns Lyman I"ield 1706 W ;:i.anueirue live:
Ililo, I,lawai.i I'i.lo, Ilawa:i.:i.
Secretary Kenneth Wong Finance Factors 557 Laukapu St.
Ililo, Hawaii Hilo, flawa:i.i .
l ;ss. t;ec. Sadao N:ish'idn P.O.Box 1007 i.6 Mel.ani , SL.
Hilo, Hawaii Ililo, Hawaii.
Treasurer Paul Tal.1etL I'.O.Uox 1.356 195 Knumnna Ji .
�� Ililo, Hawaii. Hilo, Ilnwaiii
Directors
Name • 3usiness Address Home Address
Ili.chnrd 1.. Ndyamoto i'.0.13ox 896 69 Melruri GL.
Hilo, Hawaii. Hilo, Hawaii
Hill Stearns Lyman Field 1706 Wainnuenue Ave.
Ili_lo, Hawaii_ Hilo, Hawaii
Paul Tallett i',O.Dox 1356 • 195 Knur,arn Dr.
Hilo, Hawaii Hilo, Hawaii
Edwin Paaluhi Ili.lo Transportation 0 Wai.naku
&. Terminal Go. Hilo, Ilnwai.i.
Hilo, Hawaii_
George Ka:i. Dept. of Labor 160 Alan
Hilo) Hawaii Hilo, Hawa:i_i.
Luman N. Novels, dr. Milo Hotel bldg. 32 Kahoa St.
Hilo, Hawaii. Hilo, Ilawai.i.
Leslie Weight 16 -C Lani.lcaula St. 1000 Ainnko Lve.
Ilil_o, Ilawa.i. Hilo, Ilai :uaii
Hill. Heard 64 Keawe St. 778-A Kaumnna Dr.
Hilo, Hawaii Hilo, Hawaii
• Charles Hrenanian None (retired) 180 Paukaa Dr.
Hilo, Ilaw,ai i.
Sadao Nisb i_da 0.0.fox 1007 46 Melani ;1C.
11110, Hawaii Hilo, Hawaii
Clifford Victorine 0.0.1lox 787 662 Kaumana Dr,
Hilo, Hawaii IH:i.lo, Hawaii.
i'onfilo Vicente P.O.lJox•1405 332 -0 0hai_ St.
Hilo, Hawaii Hilo, Hawaii,
dai ph Kiyosalci Dept. of Education 81 AHoki_ St.
Hilo, Hawaii Hilo, Hawaii
Gabriel Nanning Hilo iron Works 466 Lci_lani. , it.
Hilo, Hawaii_ Fl .lo, ll ai:i.
George hlchldowney P.OJlox 275 1417 Waianueruje Ave.
Hilo, Hawaii Hilo, Ilnwai:i_
Kenneth Tong V i.nance Factors,Ltd. 557 Laukapu St.
Hilo, Hawaii_ Ili.lo, Hawaii
Pndres Hacl .l, 120 Namehameha Ave. 1.61 Panaewn
Hilo, Hawai.. Hilo, Hawaii
Glenn Mitchell P.O.Box 14.85 14.83 Wai_luku Dr. •
Hilo, Hawaii Hilo, Ilawa:i.i.
William Chillingworth P.0.Oox 627 Kahan H.d.
111loS :ll,aiwa9_i_ Hilo', Hawaii •
•
M
•
•
•
Merrill CarlE•mith 2.0.Ilox 666 40 Hfl ::. wl;ni i. Plauc
Hilo, Hawaii Hilo, Hawaii. •
P.C. ox 66
None (retired) 1;.
George Wong II:iLo, Hawaii
John Beck I':i.rst, United Protes- 1.22 Puueo St.
tant Church, Hilo, Hilo, Hawaii
Hawaii
William MacKenzie 2.0,Box 1027 Volcano, Ilnvroii
Hilo, Hawaii
Sadaichi Itasamoto 15 L:n ihuli St, Kinney Heights
Hilo, Hawa.i.
The corporation shall. have all the powers provided by law.
VTl1.
The corporation is not organized for profit, it will not issue
any stock, and no part of its assets, income, or earnings shall. he
` distributed to its members, directors, or officers, except for
services actually rendered to the corporation, and eL;:copt upon liqui-
dation of its property in case of corporate dissolution.
IN WITNESS WHEREOF, 1 have hereunto set my hand anal
Uoparbnent of Regulatory Agencies, at Honolulu, tlii_3,2f dci;; oJ'
, 1961,..
`si•/
V S 1 -52 i - /- f t,% •re.
It i i' 'I:j 1 it ebtoi" Regulatory Agencies
ili L 41 I °•
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BY -LAWS
OF THE
BOYS & GIRLS CLUB OF HILO, INC.
ARTICLE I
SECTION 1. Na- me The name of the corporation is the
BOYS & GIRLS CLUB OF HILO, INC., hereinafter called the "Club ".
SECTION 2. Principal Office. The principal office of
the Club shall be at 100 Kamakahonu Street, Hilo, Hawaii_, or at
such other place in the State of Hawaii as the board of directors
shall determine.
SECTION 3. Seal. The Club may, but need not, have a
common seal.
• ARTICLE II
STRUCTURE OF ORGANIZATION
SECTION 1. Board of Directors. There shall be a self -
perpetuating board of directors, hereinafter referred as the
"Board ", which shall constitute the governing authority of this
organization.
SECTION 2. Officers. The officers of the Club shall be
a President, Immediate Past President (ex officio), one or more
Vice - Presidents, a Secretary, an Assistant Secretary and a
Treasurer who shall constitute the executive staff of the Board.
They shall be elected from among the members of the Board.
SECTION 3. Non - Voting Membership. There shall be a non
voting membership of boys and girls, ages 7 through 18,
constituting the active participants of the various programs of
the Club.
SECTION 4. Relationship With Trustees of the Hilo
Boarding School.
There shall be a close working relationship with the Trustees of
the Hilo Boarding School, hereinafter referred to as "Trustees ",
11 who constitute the owners of the Club's facilities and a
1 principal benefactor of the Club.
•
• SECTION 5. Affiliation with Bo s & Girls Clubs of
America.
' The Club shall be•affiliated with the Boys & Girls Clubs of
America.
SECTION 6. 'Policies. In addition to these By -Laws, the
affairs of this Club shall be managed through ,policies adopted by
the Board.
ARTICLE III
BOARD OF DIRECTORS
SECTION 1. Number and Term. There shall be a boar
directors consisting of not less than twent y (. )
than twenty six (26) adults. Commencing calendar year 1993, one -
third (1/3) of the non - trustee directors s p
a lllbbe7eelectedw for
(2)
period of one (1) year, one -third (1/3) f
years and one -third (1/3) for a period of three (3) years. At
all subsequent elections tkhe of s h a l l besfor.s
period of three (3) years
in
are elected. New members being elected and join �� g tha h t time
mid year will serve till the end of that year. te term of
may be elected for their first three (3) year term. a
the directors shall begin as of January of the year following
their election. No director tor may more
•
terms. After a one (1) year
eligible for reelection to the Board.
SECTION 2. Classification of Board Members.
(a) In addition to the directors referred to in Section 1
above, directors may from time to time elect
tiembers tostlhedB(a)d •
in the following classifications: (1) life
honorary members. The honorary members shall be non- voting
members of the Board and their nomination to belife or
honorary member® ®h� l be honed Upon PPry -1q l F1 1 1f
participation in the Club and its development and we'll bb1HEJ.
Honorary members may be removed from the Board, for cause;
including but not limited to failure to support the well being of
the Club, by two- thirds (2 /3rds) vote of the directors presenteat
a meeting of the directors, provided there is a quorum, p
notice of such proposed action shall have been duly given in the
notice of the meeting and the honorary member has been informed
in writing of the charges preferred against the member at least
ten (10) days before such meeting. Further definitions of the
classifications are:
(b) Life Time Members - These individuals will be selected
from the existing or past regular members of the Board. They III be part of the 20 to 26 members of the board with full
voting rights. A life time member may transfer to honorary
am . status at their request.
(c) Honorary Members - These individuals are usually
• selected from existing or past regular members of the board:
_ Their main responsibility will be to publicly support the
program, activities, financial well being and ongoingness of the
Club. They are not part of the 20 to 26 regular members, and
thus are not required to attend Board meetings. They may be and
are encouraged to be active members of one or more of the Board's
Committees.
SECTION 3. .Nomination and Election. In the November
a
meeting of the Board, the Nominating Committeeaslhalleprf
slate of new officers for the coming year
directors to fill terms expiring at the end of the year.
Additional nominations for officers and directors may be made
from the floor. The officers shall be elected at the
ec embe r ded
meeting upon the majority vote of the directors present,
there is a quorum.
SECTION 4. Place of Meetin s. All meetings of the Board
and executive committee shall be held at the principal office of
the Club or at such other place as is stated in the call for the
meeting.
•
SECTION 5. Meetings.
(a) Regular Meetings - Regular meetings of the Executive
Committee and the full Board shall be held monthly.
(b) Special Meetings - Special meetings of the Board shall
be held at any time upon call of the President or upon written or
verbal request of any three members.
(c) Annual Meeting - The annual meeting of the Club shall
be held in the month of January of each year at which time the
President of the preceding year shall make an annual report and
the newly elected officers and directors shall be duly installed.
SECTION 6. Notice of Meetin•s. Directors including life
time members, shall be notified orally or by mail of the meeting
date, time and place not less than five days before the meeting
of the full Board or the executive committee.
- SECTION 7. Powers. The Board shall have full powers to
carry on and manage the business, propertyaandvaffairstoftthecurs
Club. The Board shall have power
on the Board as well as among the officers. It shall have the
power to remove any officer or director by two - thirds (2/3rdS)
vote of the members present at a meeting called for that purpose,
provided there is a quorum. The Board shall have the power to
establish policies not inconsistent with those established by the
Boys & Girls Club of America, and the e ofranyoleaseans and
covenants with the Trustees, to approve
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• programs of the Club, and raise and disburse funds. It shall
have such other powers as may be necessary to carry out the
purposes of the Club. A major responsibility of the Board is to
ensure the Club has the necessary resources, especially
financial, required to implement the programs established by
Management and the Board.
SECTION 8. Quorum. One third (1/3) of the Board of
Directors constitute, a quorum for Board meetings.
ARTICLE IV
OFFICERS / .EXEccanu6 co 7Mi77 -E
SECTION 1. President. The President shall preside at
all meetings of the Board and the executive committee. fie /she
shall also have such other powers and duties as are prescribed in
these By -Laws and as may be assigned to him /her from time to time
by the Board or the executive committee.
SECTION 2. Vice- President. The Vice - President (or Vice -
Presidents, in order of priority of election) shall assume and
perform the duties of the President in the absence or disability
of the President or whenever the office of the President is
and
vacant. Each Vice- President shall haveesucoe p o we rs and be
• duties as may be given to him /her by By-Laws
assigned to him /her from time to time by the Board. The Vice -
` President, or First Vice- President when there is more than one,
shall be the successor to the presidency unless the Board votes
otherwise.
SECTION 3. Secretary and Assistant Secretary. The
Secretary shall attend and keep the minutes of all meetings of
the Board and the executive committee and shall have such other
powers and duties as may be incidental to the office of secretary
and as may be assigned to him /her from time to time by the Board.
SECTION 4. Treasurer.. The Treasurer shall have the
powers and duties customarily incidental to the office and such
other powers and duties as may be given elsewhere in these By-
Laws or as may be assigned by the Board.
SECTION 5. Immediate Past President.
The Immediate
Past President shall be a voting ex officio member of the Board
and the executive committee. •
ARTICLE V
COMMITTEES
• SECTION 1. Standing _lnd Special. There shall be the
following standing committees: personnel policies and practices„
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finance /ways & means, nominating, growth and development, public q
relations, property management and endowment. The President or
the Board may designate such special committees as are deemed
necessary.
' SECTION 2. Appointment, Term, Number and Duties.' All
chairmen and members of standing and special committees shall be
rm
appointed by the President and confirmed by the Board.
PY
of the appointment shall be for a period of one year, p
the, term of office of members of endowment committee shall be for
a period of three years. There shall be a,minimum of three (3)
members on each standing committee. The endowment committee
shall consist of three members with staggered terms'of three
years. That is, commencing with calendar year 1993', one member
is appointed for a period of one (1) year, a second member for a
period of two (2) years and a third member for a period of. three .
(3) years. At subsequent appointments the term of the members
shall be for periods of three (3) years, or until such time as
their successors are appointed. Additional members of the
Endowment Committee may be appointed for terms less than three
(3) years. The committees shall perform such tasks as are
described below and such other tasks as the Board or the
executive committee may prescribe.
SECTION 3. Personnel Policies and Practices Committee.
The committee shall each year review the personnel policy and
recommended changes to the Board. They shall also be responsible
`• for reviewing the Club's compensation package to ensure
competitiveness in the industry. They . shall be responsible for
working with the Executive Director to ensure staffing levels are
sufficient to meet program and administrative needs.
•
SECTION 4. Finance /Ways & Means,COmmittee. The
committee shall each year review the fiscal policy and recommend
changes to the Board. It shall perform all of the duties
enumerated in the fiscal policy. It shall be responsible for
establishing a fundraising strategy to be adopted by the Board
annually; and overseeing the implementation of that strategy:
SECTION 5: Nominating Committee. The committee Shall
consider the nomination of officers and directors for the new
terms commencing the next calendar year and shall present a
nomination report at the November meeting of the Board. It Shall
also consider the nomination of life time and honorary members to
the Board. The committee may recommend new members to the Board
at any time a vacancy may occur.
SECTION 6. Program Growth and :Development Committee:
The committee shall work with the Execdtive Director and other
staff to prepare a. master plan of growth of the Club and review
4110 same each year for possible changes:
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SECTION 7. Public Relations. The committee shall work
with the executive director and al faceisgofo heico unity in
in a
• publicizing the Club's s program, art f the communities
positive image of the nuplservicespto youth.
in which it t operates and d provides
Proser
SECTION m t Mana•ement Committee. The property
adequacy and
management committee shall review the availability; q Y
condition of facilities and equipment efot th the
any x tef i s c aly y earn
for same to the Board, expan sion, ansion, for adoption.
for r maintenance, repair and/ P
SECTION 9. Endow m� ommittee. The committee shall
perform such duties as are necessary,and proper for the
continuity of the endowment fund, to include but not limited to
the solicitation of funds and management of the Endowments
Assets. An investment plan will be submitted to the Board
annually. ,
ARTI I
EXECUTIVE DIRECTOR
SECTION 1. Appoint. The executive director shall be
t
selected and appointed by the Board and shall
i ate e as
their pleasure. He /she shall receive pay
as
l ' Board.
• SECTION 2. Powers. Subject to the overall control and
supervision by the Board, the executive director shall be in
charge of all of the facilities and grounds under the
jurisdiction of the Club and all of its employees and volunteers.
He /she is empowered to hire such employee
oyees and engage such
volunteers as are authorized by te
SECTION 3. Duties. The executive director shall execute
the programs of the Club enumerated in the current year's apl g
adopted by the Board. In addition he /she shall perform
execution and he pro l
rams of duties Ina summary, thefExecutive
e of the p g
Director will be responsible for the day to day management of the
Club, and shall work with the Board of Directors to ensure the
Club is well run and has the resources
cesenefessaryptoif n tifl
service to the Community's Y ores
he /she shall perform are, but not limited to:
(a) Attend all meetings of the Board at the discretion of
the presiding officer and make a written and /or oral
report of the activities of the Club in a form
- satisfactory to the Board;
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(b) Attend all meetings of standing aSspecial committees
unless excused by the committee chairman;
• (c) prepare the program for the next calendar year for
• study by the program growth and development committee;
(d) Assist in preparing the preliminary annual budget for
review by the finance /ways & means committee;.
(e) Give administrative support to the Board and to the
officers and committee chairmen;
(f) Process all applications for membership in the Club in
accordance with those policies consistent with those
established by the Boys & Girls Club of America and the
Board of Directors of the Club.
ARTICLE. VII
LIABILITY OF OFFICERS AND DIRECTORS
SECTION 1. Exculpation. Each director or officer shall
be free from all personal liability for any acts done on behalf
of the Club or for any losses incurred or sustained by the Club
unless the same have occurred through his wilful negligence or
wilful misconduct.
SECTION 2. Indemnification. Every director or officer
shall be indemnified by the Club against all reasonable costs,
• expenses and liabilities (including counsel fees) actually and
necessarily incurred by or imposed upon him /her in connection
with or resulting from any claim action; suit, proceeding,
investigation or inquiry of whatever nature in which he /she may
be involved as a party or otherwise by reason of his being or
having been a director or officer of the Club, whether or not
he /she continues to be such director or officer of the Club at
the time of the incurring or imposition of such costs, expenses
or liabilities, except in relation to matters as to which he /she
shall be finally adjudged in such action, suit, proceeding,
-investigation or inquiry to be liable for wilful misconduct,
wilful neglect or negligence toward the Club in the performance
of his duties as such director or officer. As to whether or not
a director or officer was liable by reason of wilful misconduct,
wilful neglect or negligence toward the Club in the performance
of his duties as such director or officer, in the absence of such
final adjudication of the existence of such liability, the Board
and each director and officer may conclusively rely upon an
opinion of legal .counsel selected by or in the manner designated
by the Board., The foregoing right to indemnification shall be in
addition to and not in limitation of all other rights to which
such person may be entitled as a matter of law, and shall inure
to the benefit of the legal representatives of such action.
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ARTIC_ �E VIII
• EXECUTION OF INSTRUi1ENT5
SECTION 1. Authorized Signatures.' All instr men ts
other than checks shall be executed by one officer, prefe
the President, and the Executive Director, unless otherwise
authorized by the Board. All checks shall be executed in
accordance with the provisions in the fiscal policy.
ARTICLE IX
•
AMENDMENTS TO BY -LAWS
SECTION 1. Procedure. These By-Laws may beamenddedtbyy
an affirmative vote of not less than two - thirds (2/ 1 ds) of
members present at any meeting duly called for that purpose.
CERTIFICATE
I hereby certify that these By -Laws were adopted by the
members of the Corporation on June 24, 1993.
•
Sectary
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Filing Fee 610.00 UUMtS I IC NUNPHUH I •
Dishonored Check $7.50 • Name Change Amendment
STATE OF HAWAII
D JTMENT OF COMMERCE AND CONSUMER A :a (
• Business Registration Division
1010 Richards Street
Mailing Address: P. 0. Box 40, Honolulu, Hawaii 96810
• .t. LES OF AMENDMENT TO CHANGE CORPORATE NAME
• E C 1. 1 V r (Section 4158 -38, Hawaii Revised Statutes)
?.:rFIITTMLWT OF COMMERCE
S�P • AND CONSUMER AFFAIRS 1 15091505 2087 89/09/14 . !10.00
g r STATE OF HAWAII
Insumer!f 'I's
on
Dept of Commerce OF HAWAII a a p — }tom 1 iQ
The undersigned, duly authorized officers of the corporation submitting these Articles of Amendment,
certify as follows:
1. The present name of the corporation is:
. BOYS CLUB.OF HILO
L
2. The corporation's name is changed to:
BOYS & GIRLS CLUB OF 1iILO, INC.
3. If adoption of the amendment was by the members, complete the following:
•
• A. A meeting of the members was held -on
(Month Day Year) •
A quorum was present at the meeting, and at least two - thirds of the members present at the meeting
• voted to adopt the amendment.
011
• 8. The amendment. was adopted by the written consent of all of the members of the corporation entitled to
vote.
4. If adoption of the amendment was by the board of directors, complete the following:
A. A meeting of the directors was held on April 18 1988 .
(Month Day Year)
A quorum was present at the meeting, and a majority of the directors present at the meeting voted to
adopt the amendment.
•
OR • •
B. The amendment was adopted by the written consent of all of the Board of Directors.
5. If the amendment was adopted by the Board of Directors, check one of the following:
[ ] The corporation has no members. OR • [ X ] There are no members entitled to vote.
We certify under the penalties of 4158 Hawaii Revised Statutes, that we have read the above staternents; and that
the same are true and correct.
Witness our hands this 19th day of . June , 19 89 •
• William A. Bardot, President Ivan Nakano. Vice President
' ( rn/Pxil PMme:& -Ti1 (Type /Print Name 8 Title)
•
(Signature of Officer) (Signature or Officer)
• (See Reverse Side For Instructions) •
02.2
7.1 111541015415 Waal
•
SP - 11989 i !flflyr ij 1 1.
Dept of Commerce u H er Ilan <
Department of Commerce and consumer Affairs
Business Registration Division
P. 0.' Box 40
Honolulu, HI 96810
To Whom It May Concern:
RE: BOYS & GIRLS CLUB OF HILO, INC.
we have no objections and hereby consent to the registration
of the above name.
Yours truly,
Boys' and Girls' Club of Honolulu
BY/SILL -' AM / ►
• It's
H. Mitchell D'Olier
President
Boys and Girls Club of Honolulu
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RESOLUTION
At the February 22, 1996 meeting of the Board of Directors of the Boys & Girls Club of
Hilo, Inc. a Hawaii Corporation organized and existing under and by virtue of the laws
of the State of Hawaii, the following resolution was adopted and added to the By -Laws
of the Boys & Girls Club of Hilo, Inc.
RESOLVED: As per the Personnel Policy of the Boys & Girls Club of Hilo, Inc. it is the
policy of the organization to comply with the Taws of the State of Hawaii which prohibit
nepotism by agencies which are funded, wholly or in part, by State grants or pass
through funds. The organization requires submittal of information from its Directors and
employees so that there is no conflict of interest or appearance thereof pertaining to
• any contracts or agreements. The organization also directs the Executive Director to
,� solicit and receive at least two written competitive bids for projects prior to awarding
work to the lowest qualified bid.
I, Alexa Holt, Secretary of the Boys & Girls Club of Hilo, Inc., a Hawaii Corporation, do
hereby certify that the above and foregoing is a true and correct copy of the resolution
passed by the Board of Directors at which a quorum was present, duly called and held
on the 22nd. day of February, 1996.
z -�'%
Alexa , .It, Secretary
March 13,1996
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• Boys and Girls Club of Hilo •
111. Employment Practices
A. Equal Employment Opportunity /Non - Discrimination
The Boys and Girls Club of Hilo is an equal opportunity employer. It is the
express policy of the Boys and Girls Club to provide equal opportunities in
employment for all qualified persons and to prohibit discrimination in
employment on the basis of race, color, sex, sexual orientation, age,
marital status, national origin, ancestry, religion, disability and /or arrest
and court record (including convictions which do not have a substantial
relationship to the functions and responsibilities of the job).
It is the policy of the Boys and Girls Club of Hilo to comply with the laws
of the State of Hawai'i which prohibit nepotism by agencies which are
funded, wholly or in 'part, by State grants. No State funds shall be used to
pay the salaries or fringe benefits of two or more members of a family, or
kin of the first or second degree, unless specifically permitted in writing
• by the relevant department of the State of Hawai'i, the Federal
Government, or other institution which provides funding and where there
is a possibility of nepotism in accordance with a specific contract or
grant. Kin of the first or second degree include an individual's parents,
children, grandparents, grand - children, brothers and sisters.
The employment practices of the Boys and Girls Club of Hilo also conform
to the provisions of the Immigration Reform and Control Act (IRCA) of
1986. This Act requires employers to hire only United States citizens and
aliens lawfully authorized to work in the United States. The Club will
require all new employees to complete the designated employer's verifica-
tion form (1 -9) and produce the required documents within three days of
employment. Anyone who submits false docurhentation will be subject to
immediate termination. Furthermore, employees with work authorizations
must provide updated information to the Club concerning the expiration or
any extension of the work authorization: In fulfilling its obligation under
IRCA the Club is committed to complying with all relevant State and
Federal non - discrimination laws.
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Personnel Policy Manual page 3