HomeMy WebLinkAboutCOM 0667.014 1998-2000Stephen K Yamashiro
Mayor
Legal Name of Organization:
Mailing Address:
Facility/Site Address:
Director /Site Manager,
Organization President:
Contact Person (Grant Writer)
Amount of request for County funds: S 3$, 000 00
Total annual budget of organization:
0 Yes Source /Department:
Briefly, define the program for which funding is being requested:
24 Hour Emer•enc Shelter Program with
pantry, and clothing bank.
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DEPARTMENT OF FINANCE
25 Aupum Street, Room 119. Hilo. Hawaii 96720-4252
(808)961.8234 • Par (808)961 -8245
HAWAII COUNTY NONPROFIT GRANTS (FY 2000 -01)
HUMAN SERVICES NONPROFIT GRANTS REVIEW COMMITTEE (HSNPGRC)
FISCAL YEAR ENDING:June 30, 2001 DATE OF APPLICATION: 01
Harry A Takahashi
Uvrrtor
S. K. Schutte
Deputy
GRANT APPLICATION FOR: Kihei'Pua Emergency Shelter Program
(Program Title)
East Hawaii Coalition for the .Ho s
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Same As Above
Steven Bader
Lucia Clearwater
Steven Bader
1 _105,250 00
Has the applicant applied for any other funds from the County of Hawaii this fiscal year?
Phone: 961 -2S59
Phone: 9R5 -9970
Phone: 961 -7
AgencylIrogranl(s): ` 0 Social Services 0 Youth Programs 0 Elderly Programs
Check Catecory lies) V Culture and Arts 0 Education Other Emergency
Shelter - Homeless
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f n o rl
Comm Nn_ srJtO l • C
File No. AD A4
Ref. To:, IfS EDG
tef. Date FEB 2 3 2000
I.
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QUALIFYING STANDARDS FOR APPLICANTS
An applicant must meet all of the following standards:
• Be chartered or otherwise authorized to do business in the State for charitable purposes and
exempted from the Federal income tax by the Internal revenue Service.
e5 Have a governing board whose members serve without compensation and have no conflict of
interest between their regular occupations and the services provided.
• Have bylaws or policies which describe the manner in which business is conducted, including
management, audit, fiscal policies and procedures, policies on nepotism, and policies on
management of potential conflict of interest.
• Have at least one year's experience with the service or activity for which the appropriation is
sought or can otherwise demonstrate to the satisfaction of the County sufficient expertise to
successfully carry out the service or activity.
V Be licensed and accredited in accordance with applicable requirements of Federal, State and
County laws.
IL GRANT CONDITIONS
The applicant agrees to comply with the following terms & conditions prior to receiving a grant award.
A. Comply with applicable Federal and State laws prohibiting discrimination against any person on
the basis of race, color, national origin, religion, creed, sex, age, or handicap.
B Agree not to use any public funds for purposes of entertainment or perquisites.
C. Comply with such other requirements as the Director of Finance may prescribe to ensure adherence
by the nonprofit organization with Federal, State, and County laws, and established standards for
fiscal and program management.
D. Allow the Director of Finance, the committees of the council and their staffs, and the Legislative
Auditor access to records, reports, files, and other related documents in order that the program,
management, and fiscal practices of the nonprofit organization may be monitored and evaluated to
assure the proper and effective expenditure of public funds.
[II. RECORDS AND REPORTS
A The applicant shall follow generally accepted accounting procedures and practices and shall
maintain books, records, documents, and other evidence, which sufficiently and properly account
for the expenditure of County funds. The books, records and documents shall be subject at all
reasonable times to inspection, reviews, or audits by the County expending agency, the Director of
Finance, and the Legislative Auditor, or by their representatives.
B. The County expending agency, Director of Finance, or County Council may request periodic
written reports on the use of County funds.
C. The nonprofit organization shall submit a final written report to the Legislative Auditor within
sixty (60) days after June 30 of the fiscal year. The report shall include an explanation of the
public benefits derived from the awarding of the grant and a listing of other funding sources and
amounts obtained during the award period.
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IV. OUARTERLY ALLOCATION
Under no circumstances shall grant funds be disbursed in a lump sum payment. Grant funds will be
disbursed to Grantees only through a quarterly allocation process. The disbursement of grant funds can be
formulated on an equal quarterly apportionment basis.
V. GRIEVANCE PROCEDURE
The applicant will adopt and maintain a grievance procedure to assure proper accounting for any concerns
and complaints about its programs or services that may arise from its members, employees, clients or from
other members of the public.
VI. DISCLOSURE OF INFORMATION
All information, data, or any other material provided to the County by virtue of this application shall be
subject to the Uniform Information Practices Act (UIPA), ch. 92F, Hawaii Revised Statutes. All such
material is deemed government record and shall be open to the public and may be provided to other public
and/or private funding sources.
VII. CONTINUED ELIGIBILITY
Any applicant or recipient who withholds or omits any material facts or deliberately misrepresents
such facts to the County of Hawaii shall: l) Immediately be disqualified from consideration for Nonprofit
Grant funding; OR 2) be in violation of the terms of the Grant Agreement of County funds in which case a
grant agreement can be terminated by the County and the recipient or provider may be liable to reimburse all
or a portion of any funds received therein.
VIII. ACKNOWLEDGMENT
East Hawaii Coalition for the Homeless
(Legal Name of Organization)
hereby agrees to administer the
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Kihei'Pua Emergency Shelter
(Program Title)
in accordance with the regulations, policies and procedures prescribed by the Hawaii County Finance
Department. Distribution of grant funds is limited to grantees, which are in compliance with County
regulations, policies and procedures. The County reserves the right to withhold grant distributions at any
time the grantee is not in compliance. It is the policy of the County of Hawaii and for those who do business
with the County to provide equal employment opportunities to all persons regardless of race. physical
disabilities, color, religion, sex, age, or national origin as mandated by the Federal Civil Rights Acts, as
amended, and any other federal or state laws relating to equal employment opportunities.
IX. AMENDMENTS TO THE APPLICATION/EVALUATION
The applicant assures that it will submit to the HSNPGRC for prior review and approval, a written request
and justification for any changes, additions, or deletions to any portion(s) of the grant application or a duly
executed Grant Agreement of County Funds. The applicant will cooperate and assist in any effort
undertaken by the HSNPGRC to evaluate, inspect or otherwise monitor the effectiveness, feasibility, and/or
cost efficiency of any and all practices, policies and procedures or activities pursuant to this application or
any grant designation or allocation received as a result of this application.
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X. AUTHORITY AND CAPACITY OF APPLICANT
The applicant certifies that it has the authority and capacity to develop and submit this application, and to
fully administer the program(s) pursuant to this application.
UNSIGN PROPOSALS WILL NOT BE ACCEPTED!
J - 0 4(Aportric
/7/ 70-tr
Signature of President/Chairperson Date
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Signature of Executive Director /Manager
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Date
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East Hawaii Coalition for the Homeless, for the Kihei Ptia Emergency Shelter Program
County of Hawaii Human Services Grant Application for FY July 1, 2000 - June 30, 2001
PROGRAM /SERVICE DESCRIPTION
A. Overview:
1. Describe the program for which funding is being requested.
The East Hawaii Coalition for the Homeless (EHCH) is seeking another year of support for both the Emergency
Shelter and Transitional Shelter Programs, from the County of Hawaii's Human Services Non - Profit Grant program.
This particular proposal is written for the funding of the Kihei'Pua Emergency Shelter program. A seperate
proposal is being submitted for the Kihei'Pua Transitional Housing program during this application process. EHCH
has been fortunate to have received funding from the County of Hawaii's Human Services division in past years.
This support has been of great assistance in helping to serve the homeless on the Big Island. Since EHCH began
operating 12 years ago, we have served over 7,000 people.
Hale 0' Puna, is a recently opened an intake center located in Pahoa to serve the lower Puna region.
EHCH will provide intake, assessment, referral, mail service, telephone, laundry, food packages, and clothes.
No shelter service is being offered at this time. However, eligible participants can be screened and later
transported to Hilo to enter the Kihei Pua Emergency Shelter. The facility will also serve as a drop -in center for a
number of agencies including State Community Mental Health, Care -a -Van, Legal Aid Society, and Na Laukoa.
Summary of the Kihei'Pua Emergency Shelter Program and Requirements
The program for which funding is being requested is the Kihei'Pua Emergency Shelter. The Emergency Shelter
program serves displaced families and individuals for a maximum of six weeks. The Kihei'Pua Emergency Shelter
program is designed to enable clients to stabilize and transition out of their present crisis so that they can focus on
getting back on their feet.
Other Eligibility Requirements
Clients requesting shelter must have an income determination to verify they are low income, have no income, or do
not have access to income, as is often the case in domestic abuse situations. The Social Security office or DHS
verifies client's income. Clients must have a goal of getting a job, or going to school and have a long -range goal of
getting off of welfare.
At -Risk Homeless Verification
Verification in writing must be received from referring agencies, such as Care -A -Van, the Police Department, Fire
Department, hospitals, etc. In the case of an impending eviction, EHCH will accept letters from landlords and
property managers. A lease agreement must be submitted with eviction letters to verify "at -risk" status.
Hale 0' Puna multi - service drop -in center is located in the Pahoa Village Center in downtown Pahoa. It is
convenient to other social services offices, a medical clinic, police station, post office and grocery store.
2. What unique or significant service will be provided?
The EHCH Emergency Shelter Program is the only 24 hour emergency shelter program within East Hawaii.
The shelter has a 24 hour food pantry, a clothing bank, and access to crisis management 24 hours a day
In addition to shelter services, all emergency clients are provided with case management, support groups,
housing and financial assistance, referral to necessary health and social service agencies, health screenings,
immunizations, and consultations, and educational life skills classes. The Emergency Shelter is conveniently
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Facilities of the Emergency Shelter Program
The Emergency Shelter is located at 115 Kapiolani Street, a leased property from the County of Hawaii. The facility
abides by ADA requirements and County building codes, and are inspected on a regular basis by the County
Housing department. The maximum capacity of the Emergency Shelter is 52.
located near downtown Hilo and is close schools,, churches, stores, and medical ices. It is not located in
a concentrated neighborhood of low income housing.
As a multi - service drop -in center, Hale 0' Puna is a very unique approach to serving the homeless
In an integrated coordinated fashion.
3. What specific outcomes are to be achieved?
• Provide Emergency shelter to 625 verified homeless individuals/families.
• Provide an intensive intake assessment to 100% of the program participants entering the shelter
• Develop service plans for 100% of those admitted into the shelter.
• Provide case management services to 100% of the program participants.
• Provide 10,000 meal packages to program participants throughout the year.
• Provide 1,200 referrals to outside agencies, and 1,500 counseling contacts (case meetings).
• Provide weekly self- sufficiency and personal development courses.
4. How will the proposed program empower participants/clients to become self- sufficient and facilitates
positive social change?
The Emergency Program is able to house 52 homeless persons at any given time. The families and individuals in
this program benefit by having an opportunity to set goals of self- sufficiency assisted by Case Managers and other
shelter staff. The classes that are provided address social change and the need for our participants to make such
changes to improve the quality of lives for themselves and their children. The tools clients gain through our
program will help them return to the community as more productive and responsible citizens.
B. Problem /Need:
1. What is the problem/need that the program is designed to meet?
According to the 1999 Homeless Needs Assessment commissioned by the Housing and Community
Development Corporation of Hawaii, the County of Hawaii is estimated to have between 585 -733 homeless
individuals on any given day. The estimated number of hidden homeless and those at -risk of becoming
homeless totaled over 34,000. Big island participants of the study identified housing placement, and the lack of
affordable housing as their most prominent need.
This is confirmed by the County of Hawaii's Consolidated Plan (1995 -2000) which identified the need for more
emergency and transitional housing services, and prioritized the development of more affordable housing
opportunities for those at 50% or less of the median income. There is currently a long waiting list to get into
county housing, and a shortage of available rental certificates
Welfare reform and a stagnant economy has also contributed to the increasing number of homeless on the Big
Island.
In January 1999, the Mental Health Association of Hawaii released a study that found the County of Hawaii has
the:
• Highest level of children in poverty.
• Lowest per capita income in the state.
• Highest population below the poverty line in the state.
• Highest percentage of households receiving financial assistance in the state.
EHCH served over 500 individuals in 1998 -99, and is currently on pace to house over 600 unduplicated
individuals by June 30, 2000. We are presently, at our maximum capacity in the shelter, and have been at that
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level since November (99). This past Christmas we housed 35 children between our Emergency and Transitional
Programs, the highest number of children the agency has ever served during the holidays.
The EHCH Kihei Pua Emergency Shelter program is designed to serve the homeless by providing clean and safe
shelter, and a comprehensive model of support services to identify and address the underlying issues that cause
homelessness.
2. Who are the target population and what are the specific needs?
Clients entering this program must be verified as homeless or, at risk of homeless as per the State of Hawaii
Administrative Rules for Homeless Programs definitions. The Kihei'Pua Emergency Shelter accepts verifiable
homeless families and indivuals on a space available basis in the following order of priority: families with
children, frail and elderly, single women, and single men. Since many of our residents have multiple issues
affecting their homeless status, our target population often possess a range of challenges including mental
illness, substance abuse, HIV /AIDS, and domestic violence. Recently due to welfare reform, we have seen more
families seeking our services due to reduced or lost benefits. East Hawaii's struggling economy has resulted in
more unemployed and under employed people needing emergency housing assistance.
3. What is the geographical area (s) to be served, facility and hours of operation?
The geographical area to be served is the County of Hawaii. The Emergency Shelter is located at 115 Kapiolani
Street, in Hilo, Hawaii. The EHCH Emergency program is staffed 24 hours a day, throughout the year. Case
management is available during the regular working hours and case management emergency support is services
are available 24 hours a day, 7 days a week.
C. Collaboration /Coordination:
1. What specific measures will be taken to collaborate/coordinate with other community resources to
achieve maximum program efficiency and cost effectiveness?
The East Hawaii Coalition for the Homeless' efforts in networking and coordinating with other agencies and
resources in the community include the establishment of memo of agreements and understandings (MOA/MOU)
to provide services to clients at EHCH and to collaborate on homeless projects. Program contracts have been
signed between this agency and the following agencies: The Family Crisis Shelter (Kona), Food Bank, Care A
Van, Department of Health's Public Health Nursing program and are on file. New contracts are being sought on
an ongoing basis.
The opening of Hale 0' Puna resulted in new service partnerships being developed with Community Mental
Health, Legal Aid, and Na Laukoa.
Other agencies and resources are utilized on an as needed basis such as:The American Red Cross, BICIL,
BISAC, Care -A -Van, Family Support Services, Queen Liliuokalani Children's Trust, County Housing, Hawaii
Housing Authority, Big Island Aides Project, Quest, Child Protective Services, Dept. of Human Service (income
NTC, WIC, East Hawaii Referral Service), Dept. of Health (Public Nursing), Salvation Army, Interim Home, Hale
Ohana (battered women's shelter), Family Crisis Shelter -Kona, Alternatives to Violence, Sexual Assault Support
Services, State Vocational Rehabilitation, Hawaii Island Food Bank, Hawaii Island Teen Center, Hilo Counseling
Center, Legal Aide Society, 700 Club, St. Joseph's Outreach, State Employment Agency, Alu Like, Board of
Realtors, Boys & Girls Club of Hilo, YMCA, YWCA, Hilo Bay Clinic, The Vet Clinic, The Vet Center, RSVP, Hilo
Police Dept., Under His Wings, The Ohana Counseling Services, Hilo United Methodist Church, Alcoholics
Anonymous, Narcotics Anonymous. Some resources are contacted weekly like the Dept. of Health, Hawaii
Island Food Bank etc. The network is constantly being expanded and strengthened.
2. How will these measures reduce or eliminate any existing duplication of services to your
designated target group?
The EHCH maintains direct contact with the agencies mentioned above and receives regular in- service trainings to
ensure that services are not duplicated and to ensure that coordination with the other agencies is appropriate for
clients. Providers who work with our clients, and whose services are similar, have been asked to request a referral
form from our residents. If a client of the EHCH emergency program does not have a referral form, the agency will
ask them to provide one prior to receiving services and /or contacts our agency to confirm that they are not currently
receiving similar services through other providers. For example, all food pantries in are area are faxed a list of our
clients upon entry into the emergency program. If our clients are service hopping among food pantries, we will be
notified, and will work with the client and food providers to assess need and coordinate services.
D. Goal and Objectives:
1. What are the major goals/benchmark of the proposed program?
The major goal of the Kihei'Pua Emergency Shelter Program is to provide a comprehensive program of shelter and
support services to lead clients on to the path of self sufficiency. This will be achieved by:
• Providing shelter services to approximately 156 unduplicated homeless individuals per quarter.
• Completing the intensive intake and needs assessment within 3 hours of entering the program.
• Developing the individualized service plan within one week of entering the program.
• Providing on -going case management for all participants on a weekly basis.
• Providing self - sufficiency and personal development courses on a weekly basis.
• Providing weekly residents meetings to discuss shelter policies and get feedback on the program.
• Provide clothing and personal items as needed.
• Provide approximately 2,500 meal packages to residents per quarter.
2. What specific objectives/action steps are planned for each goal?
Our measurable objectives for meeting our primary goal is that:
1) 75% of the program participants achieve 75% of the goals they set in their individualized service plan; and
2) 65% of our program participants secure housing upon leaving the program.
3. What is the timeline (start and end dates) for each action step?
Upon entry, clients meet with their Case Managers and develop a service plan within a week. Case manager
meetings will then be scheduled at least once a week. At these weekly session the client's service plan will be
reviewed and assessed for any progress or problems. Emergency clients have up to 6 weeks to meet their goal
of securing temporary/permanent housing, jobs, training, and or continuing education. Note that extensions are
granted to clients with extenuating circumstances.
4. What significant client outcome(s) will the program achieve?
Projected outcomes for the 6 week program are as follows:
400 individuals will exit the program to permanent housing.
250 individuals will participate in human services programs (i.e. substance abuse, mental health, anger
management, etc.)
40 individuals will enter into the Kihei Pua Transitional Housing program.
25 individuals will enter a job training or educational program.
25 individuals will obtain employment (FT /PT)
E. Service Delivery:
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1. What methodology will be used in the proposed program's delivery of service(s)?
Targeted Population (s)
Clients entering this program must be verified as homeless or, at risk of homeless as per the State of Hawaii
Administrative Rules for Homeless Programs definitions. Priority is given to families with children, followed by the
frail and elderly, single women and then single men on a space available basis.
Approach of Services and Work Plan of the Emergency Shelter
Intake & Assessment
The EHCH Case Managers conducts an intake or assessment to identify a client's needs and barriers to attaining
and retaining housing through self- sufficiency. The assessment is conducted with all clients and done thoroughly
to assist the client in determining their needs and barriers to obtaining and retaining permanent housing, defining
and negotiating their goals, developing strategies and timelines to implement their social services plan. These
barriers may change as clients needs and goals are met and revised.
Service Plans & Case Management
Service plans provide overall direction, and contain projected timeframes for the completion of goals. Service
plans are mutually agreed upon between agency and client and are reviewed weekly. During the assessment
and or weekly meetings the Case Managers makes proper connections and referrals to health, educational and
social service agencies that will assist in clients in achieving their goals.
The monitoring and follow -up with clients are done on a weekly basis. Weekly goal sheets assist the client in
identifying the steps necessary to overcome barriers as stated on the service plan. Service plans are revised as
necessary. The goal sheets are also the records of accomplishments of the client for the previous week. This
allows the client and the Case Manager to see progress achieved or unmet goals that can be evaluated. While in
crisis, many clients often cannot see the solution to a problem, or they may have so many challenges that they
are overwhelmed as to where to start. The goal sheets serves as a guide to clients so they are able to focus on
one or two items at a time and feel a sense of accomplishment as goals are completed.
Classes
Transition
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At least once a week, Budgeting and Life Skills classes are provided at EHCH to teach clients how to retain
housing once they obtain it. Budgeting classes assist clients in clearing up bad debts they may have in the
community. The Case Manager will assist the client in addressing bad credit in a responsible manner, and
review the obligations attached to signing a lease. EHCH will assist the client in finding suitable housing
When they are ready to leave the shelter.
F. Evaluation:
1. What process will be used to evaluate the program and service(s)?
To ensure total quality management of programs, EHCH has developed and established the following control
measures:
Client Questionnaire
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Once clients have found housing, they are transitioned out of the program. Transitioning includes possible
preparation for a change in school, childcare for the children, transportation issues, or preparing a list of support
services still needed from the program. An exiting service plan is then developed. Case mangers follow -up with
clients for six months in order track their progress. This is done either by office contact, telephone calls if the
client has a phone, or by mail correspondence.
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The EHCH has a measurable instrument designed for clients to evaluate the mergency/transitional shelter
program that they are exiting. This questionnaire can be given to the clients to fill out and return with their
name or be anonymous. Another method offered to clients is having their Case Manager do an exit
interview to discuss the effectiveness of the program. Once the questionnaire has been filled out, it is
reviewed by the Program Director. All suggestions for improvement, grievance, or complaints are shared
with the Executive Director for necessary follow up and remedy.
Suggestion Box
The organization has placed a suggestion box that is visible for clients to submit their suggestions for
improvement. The Executive Director checks the locked box weekly to address any concerns.
Suggestions and concerns are shared first with the Board President and if deemed necessary with the
Board of Directors.
Weekly Meetings with Clients
The weekly meetings between clients and Case Managers provides another opportunity for clients to
communicate issues with the program. The Case Managers collect the information and presents the -
issues of concern to the Program Director and the Executive Director. If the Case Manager is unable to
address the issue, the issue will be referred through the chain of command (Program Director, Executive
Director, Board President, and Board of Director's Programs Committee).
Effective Program Development and Management
A. Weekly and Monthly Reports
The Case Managers provide weekly and monthly reports to the Program Director that entails clients'
activities, progress, and any program issues. The Program Director provides the Executive Director with a
monthly program report that gives a summary of program management.
B. Daily and Weekly Review of the Daily Log
The Program Director and Executive Director are responsible in reviewing the daily log that contains shelter
and client activities, progress notes, and the house plot. The Shelter Aides complete daily logs within their
work shifts. The Program Director and Executive Director reviews the daily log and follows up with the
presented and potential issues or concerns. This enables the EHCH managerial staff to address, correct,
or provide training to staff to deal with such issues/concerns within a maximum of one week. Serious
issues or concerns are brought to the attention of the Program Director and Executive Director for
immediate action.
C. Regular Evaluation of Program
EHCH has implemented a plan to evaluate program progress and compliance (at least on a quarterly
basis) with the objectives and requirements set forth in each proposal to funding sources. The Program
Director will conduct an in -house program audit that will determine if the program objectives and outcomes
for the past quarter have been met in accordance to EHCH standards and to the requirements of the
funding source. Methods will include reviewing the Case Managers' assessment, the development and
implementation of the social services plan, monitoring and follow up efforts with clients. The Executive
Director will review the quarterly audit and develop a plan for maintaining compliance and for effective
program management. The programs are evaluated, however, on an on -going basis.
The EHCH Board of Directors has a Programs Committee that evaluates programs on an annual basis.
This evaluation process is comprised of a program audit which will review objectives and outcomes, and
determine whether or not EHCH is complying with grantors requirements.
2. How will this process measure the outcomes specified in item D, (1-4)?
The evaluation and quality assurance process includes the measuring of the program goals and objectives.
The Program Director, Executive Director, and the Program Committee compares the projected outcomes
and the actual outcomes achieved in a month /quarter/year. If there are variances in meeting the projected
goals/objectives, the monthly report conducted by the Program Director will reflect the explanations.
Moreover, within a week to a month, an action plan will be developed by the Program Director to make
sure every effort is made to meet program goals. If there are any large variances or unmet goals, it will
be identified at an early stage. If there are valid explanations for why the agency is not achieving their
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program goals and objectives, the County of Hawaii's Human Services division will be notified, and
alternative measures cam be taken.
G. Program Fees:
1. Does your organization charge a membership fee for service participants?
Our organization does not charge participants membership fees.
2. Does the proposed program charge participants a fee for service(s) provided by your organization?
[If yes]:
a. Describe or attach fee for service information; and
All emergency families/single clients pay program fees of $5 per day. Those verified without income are given
waivers.
H. Viability:
b Describe how you will ensure that all interested participants will be
included despite the inability to pay the entire fee.
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All emergency families and singles pay the same program fees and are given waivers if they have no income. This
ensures that all participants regardless of their income level will have an equal opportunity to enter the emergency
program.
1. What is your justification or rationale for the expenditure of public funds for the proposed program?
The East Hawaii Coalition for the Homeless operates the only comprehensive 24 hour emergency shelter program
in the county. We believe that by providing housing and support services to the less fortunate, and helping them
helping them become productive community members, we are in fact providing economic development services to
the county. Also, in light of the increasing numbers of homeless on the island, and the large number of the "at -risk"
population, we are providing services that are desperately needed at this time.
The request from the County of Hawaii Human Service Grant program, is $38,000. These funds will be used
to help cover the cost of a Case Manager for the Emergency Shelter, and partial staff costs for our Case Aide
position. Also included are funds to help off-set the cost of additional supplies and services related to our Puna
outreach center.
2. What are your financial and programmatic plans to sustain the proposed program beyond the
upcoming fiscal year?
To sustain the program in the up- coming fiscal year year EHCH will be forwarding proposals to the Housing and
Community Development Corporation of Hawaii (HCDCH) Homeless Porgrams, and Hawaii Island United Way.
Smaller grants will be submitted to private foundations administered by the Hawaii Community Foundation and
others. EHCH is also in the process of formulating a comprehensive fund development plan to increase community
and corporate contributions. In addition, the agency is exploring collaborative funding proposals with other
agencies, and developing more service partnerships to provide better coordinated and cost effective services.
Another area under consideration is the development of more internship, practicum, and volunteer opportunities to
bring more human resources to our efforts. While we have been using these forms of support for many years now,
it has never been done in a formal programmatic fashion.
Budget:
1. Complete the attached Budget tables; and
2. Provide the appropriate attachments, as indicated
Required budget materials are attached.
B. Past Performance:
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ORGANIZATION /AGENCY INFORMATION
A. Board of Directors:
1. Has the organization's Board of Directors received formal training within the past two fiscal years?
Yes, See Attached Certification.
The EHCH Board of Directors has received formal training on 01- 23 -99, through the HELP for Non - Profits program
by the Hawaii Community Services Council. Please see attached certification.
2. What are the primary roles and responsibilities of your organization's Executive Director?
The Executive Director is responsible for the day to day operation of the agency, the work performance of its staff
and implementing Board policy. The Executive Director, as the chief social service coordinator, shall be
responsible for the effectiveness of case management services, it's programs, and its volunteers. The Executive
Director shall also be the Chief Financial Officer and will be responsible for all fiscal management. The Executive
director shall perform such duties as are assigned by the Board.
3. What are the primary roles and responsibilities of your organization's Board of directors? (Clarify role of
executive officers vs. general membership).
The Board of Directors manage the affairs of the corporation (EHCH. Bylaws/Article IV /Section 4.01 - Generral
Powers).
The officers of the corporation shall be a President, Vice- President, A Secretary, And A Treasurer. The Board may
elect or appoint such other officers as it shall deem desirable, such officers to have the authority and perform the
duties prescribed, from time to time, by the Board the offices of the Secretary and the treasurer may be combined
and held by one person. (EHCH Bylaws /Article V /Section 5.01- Oficers).
The Corporation shall have one class of members. Members may be individuals or organizations. Any Legal
competent person of good reputation who resides in the County Of Hawaii, and applies for membership shall be
eligible. (EHCH Bylaws/Article II /Section 2.01 - Eligibilty For Membership.
1. How effective has your organization /agency been in achieving program goals
in the past two fiscal years? Include the following information:
b. Qualitative data showing number and % of participants achieving measurable outcomes.
Our primary objectives for the program are:
1) 75% of our emergency clients or 468 individuals achieve 75% of their goals, and:
2) 65% or 406 move out of the emergency shelter into permanent housing.
a. Quantitative data on numbers served; and
1997/98 1998/99 1999/2000 (Estimated)
609 507 625
It is estimated that by June 30, 2000 EHCH would have served over six hundred homeless.
C. Financial:
1. Have your organization's current program operations remained the same as the last year? What major
program or financial changes will be incurred next year?
8
4.
D. Monitoring:
See attached Alcohol and Drug policy.
• •
EHCH continues to implement its two main programs, the Kihei Pua Emergency Shelter, which has been serving
the community since 1987, and the Kihei Pua Transitional Housing Program which began operating in 1990.
Our new outreach office in Puna will impact our operating budget, and we will continue to seek funding to acquire
more housing units.
2. What is the status of all of your organization's major contracts or agreements for the coming year
(employment agreements, office leases, primary grant revenue /supplier, etc.)?
EHCH under contract with the Housing and Community Development Corporation of hawaii Homeless Porgrams
Section for both the emergency and transitional housing programs. We also have a grant grant through Hawaii
Island United Way, and recently secured funding from the Federal Emergency Food and Shelter Program to
supplement our food pantry. We intend to submit proposals to HCDCH, and HIUW for FY 2000 -01, along with
smaller grant requests to support specific projects.
Kihei Pua Emergency Shelter is on a lease with the county that expires in August 2001.
All other facilities and housing leases are in force, and renewable at different times of the year.
3. How does the proposed program fit into your organizations long -range financial plan?
Operating the Kihei Pua Emergency Shelter program is a priority for the agency and the community. As the
numbers of homeless families and individuals rise, and the economy continues to struggle, our services are going
to continue to have value in the county. EHCH is committed to identifying more resources to sustain and even
expand the program.
1. During the two (2) fiscal years, what financial and /or administrative monitoring has your
organization received from any and all funding sources?
For the years 1997/98 and 1998/99 EHCH received program audits by the State's Housing and Community
Development Corporation of Hawaii. This audit examines program and fiscal compliance. Hawaii Island United
Way also does annual site visits and evaluations. Organization financial audits are conducted annually by an
independent CPA firm. Moreover, financial reports are reviewed by the EHCH Board Treasurer, Finance
Committee, and entire Board of Directors, to ensure that the agency stays in compliance with its funders.
Please list all monitoring sources, contact names and phone numbers.
Helen Hemmes, Executive Director, Hawaii Island United Way, (808) 935 -6393
June Tong, State HCDCH, Homeless Programs Specialist, (808) 832 -5930
E. Alcohol, Tobacco and Drug -Free Workplace Policies and Information:
1. How does your organization address alcohol, tobacco and other drug prevention
information dissemination as part of your workplace and /or program environment?
9
EAST HAWAII COALITION FOR THE HOMELESS
ORGANIZATIONAL CHART
CASE AIDE
LAURIE PELEKANE
FT
CASE MANAGER
ROXIE TUBBS
FT
SHELTER AIDE
CARL NAKAYAMA
FT
CASE MANAGER
JENNIFER GARRETT
FT
SHELTER AIDE
BRUCE WILLIAMS
FT
ADMINISTRATIVE ASSISTANT
SANDRA MOSES
PT
SHELTER AIDE
REGINA MILLER
PT
BOARD OF DIRECTORS
12 -15 MEMBERS
VOLUNTEERS
EXECUTIVE DIRECTOR
STEVEN BADER
FT
PROGRAM DIRECTOR
JUDY SEGOBIA
FT
SHELTER AIDE
MALISA LEE
PT
SHELTER AIDE
RICHARD KACSUR
PT
SHELTER AIDE
STACY PACHECO
PT
•
East Hawaii Coalition for the Homeless
Board of Directors 2000 -01
Name Position
Lucia Clearwater President
Pacific Rim
Paralegal Services
Charles Bill
Polynesian Mgmt.
Beverly Papalimu
Realtor
Ola Jenkins
Alu Like
Vice Pres.
Treasurer
Secretary
Lorraine Shin Past Pres.
Express Employment
Thomas Anthony
Self - Employed
Patricia Martinez Director
Kuakahi Mediation
Debbie Soares
Living Waters
Church
David Pellani
Donald James
Associates
Meeting Schedule:
Board of Directors:
Executive Committee:
Finance Committee:
• •
Director
Address Phone
P. O. Box 813 (h) 985 -9970
Volcano, HI 96785
345 Kauila
Hilo, HI 96720
(h) 933 -1307
1053 Kaumana Dr. (h) 961 -5122
Hilo, HI 96720
1240 Kaumana Dr. (h) 969 -7643
Hilo, HI 96720 (w) 934 -9180
184 Puueo St.
Hilo, HI 96720
(h) 961 -6757
(w) 934 -9180
(f) 961 -5652
Director 2306 Kalanianaole (h) 961 -9609
Hilo, HI 96720
P.O. Box 2070 (h) 934 -7744
Keaau, HI 96749 (w) 935 -7844
e -mail: pattyjohuff @hotmaii.com
P.O. Box 1807 (h) 965 -7228
Pahoa, HI 96778 (w) 934 -8707
Director P.O. Box 147 (w) 974 -3014
Naalehu, HI 96722 (0 974 -8946
e -mail: profiles@greensand net
3` Monday of the Month @ 6:00 p.m.
2" Monday of the Month @ 5:00 p.m.
2 "d Monday of the Month @ 4:00 p.m.
Terms
12/00
12/01
12/02
12/02
12/02
12/02
12/02
12/02
12/00
Board of Directors
Nancy Batty
Preaoon,
<ale Fe■dman
V ort Preedert
Dolores Foley
Vice President
James Hasaelnan
5ecretary'-Treasurer
Men'ma Cash -Keeo
Sem Suzanne Chun Oakand
Celeste Fox
Rep. Nestor Garcia
Lisa Gibson
Jule Hugo
Lynne Joseph
Joseph Lapiio Ill
Brad Me/semen
Robert F. Mougeot
J. Edd New
Ivy 05on
Hany F Skidmore
Kevin Spray
Tak Sugimura
Michael R. Walsh
Sue Wesselkamper
Allan Yasuo
Dan Watanabe
Executive Dieaor
Sources of Support
Aloha United Way
Atherton Family Foundation
Wilson P. Cannon Fund
Havld K. L. Castle Foundaton
Samuel N. and Mary ract9
Foundation
Mary 0. and Waltor F. Freer
Eleemosynary Trust
Hawaik Community Foundation
H.taohi Foundation
HMSA Foundation
Kept Mani Health
Mdnemy Foundation
Organizational end Indvdual
Members
Ronald McDonald House Charities
Harry and Jeanette Weinberg
Foundation
Xerox Corporation
Jamas and Say Zukerkom
Foundation
Programs
ASK -2000
Castle Colleagues
Community Planning /Outwnws
Ke Ala Hbku
HELP for Ncrprolas
Weir.berj Feik xs
A U ndod Way Member Agency
• •
tirt
Hawaii Community Services Council
CERTIFICATE OF COMPLETION
This certifies that HELP for Nonprofits provided
training in "Essentials of Successful Boards" for
members of the Board of Directors of East Hawaii
Coalition for The Homeless on January 23, 1999.
munity Services Planner
2000 North Vnayard BNd., Sues 41G, hurdua. HI 9E317 5E39
Phone (S06) 521-36S1 Fax. ;eta) 533 -3555
Date
•
Stephen K Yamashiro
Mayor
Yes No
C
(5
Prepared by Sandra Moses Ado' s
;11 ..,1 I.
•
.Sip \, n R.
ountp of 3atuaii
DEPARTMENT OF FINANCE
25 Aupuni Street. Room 118 • Hilo, Hawaii 96720 -1252
(SOS) 9 61 -8 • fax (909) 961-8243
HAWAII COUNTY NONPROFIT GRANTS (FY 2000 -01)
FINANCIAL QUESTIONNAIRE
Please include as an attachment an explanation for all "NO" answers to questions #1 thru I I below:
Has the agency operated continuously for the past three (3) years?
2. Has the agency operated with a positive cash flow for the past (3) years?
3. Does your Board of Directors approve a detailed cash flow budget before the beginning of
each fiscal year?
4. Do your Board meeting minutes show that quarterly financial statements are approved?
5. Is your equity balance at least 20% of your Total Liability balance?
6. Is your Total Current Asset balance larger than your Total Current Liability balance?
7. Are bank reconciliations and accounting performed by someone other than the check signatory?
8. Are you fully insured for the agency's vehicle(s) and building(s)?
9 Is your Workers' Compensation at least 2% of payroll?
10. Are you current (not delinquent) on all payroll and payroll tax payments?
I I Is the agency free of any pending litigation, liens or judgments?
12. Within the past 12 months, has the agency applied for vendor or bank credit and was
denied credit? If yes, please explain.
As the grant appbcmnt, I certify that the agency has satisfactorily responded to each of the above questions and explained as
needed, I hereby certify that this ninmat:on is true and correct to the best of my knowledge
Agency: East Hawaii Coal itinn fnr HnrnM s Phone: q�1_2559
/e`
Print Name /Title Date
Signature
�' J ^�
�5 /�.nY9Y
Harry A Takahabht
Uvn tar
S. K Schutte
Dgmty
East Hawaii Coalition for the Homeless Inc.
1/28/00
TO: HSNPGRC
County of Hawaii
FR: Steven Bader
Executive Director
RE: Pending Litigation
The East Hawaii Coalition for the Homeless is in litigation over an employment issue that
has been pending for several years. We expect this issue to be resolved within the current
fiscal year. Please see the attached letter from our attorneys regarding this matter.
A Hawaii Island United Way Agency
to Cooperating In Business and Industry
• •
115 Kapiolani Street
Hilo, Hawaii 96720
Phone: (808) 961 -2559
Fax: (808) 935 -1720
Email: ehch @interpac.net
Dear Mr. Takahashi:
•
TORKILDSON, KATZ, FONSECA, JAFFE,
MOORE & HETHERINGTON
Harry A. Takahashi
County of Hawaii
Department of Finance
25 Aupuni Street, Room 118
Hilo, HI 96720 -4252
ATTORNEYS AT LAW, A LAW CORPORATION
100 PAUAHI STREET, SUITE 206
HILO, HAWAII 96720
TELEPHONE (808) 961 -0406 • FACSIMILE (808) 935 6725
January 31, 2000
RE: East Hawaii Coalition for the Homeless
•
NEWTONJ CHU
E -MAIL newtonc q,aloha.net
In response to a request from the above - referenced company, please be advised
that as of June 30, 1999, and for the period of that date to the date of this response, our law firm
did engage in providing legal services to East Hawaii Coalition for the Homeless ( "EHCH ") in
connection with Marlys R. DuCharme- Brodie vs. EHCH, etal. Our engagement is limited to the
defense of an employment related claim and we were retained by Executive Risk, EHCH's
insurance carrier.
Although this firm is employed by the Company on a regular basis, our employment is
limited to those specific matters which are referred to us by the corporation, and there may exist
many matters of a legal nature about which we have not been consulted. We have not
undertaken to review generally the corporation's books, records or affairs or the public records of
the State of Hawaii to discover facts which might form a basis of a claim against the Company or
other contingent liability. Our comments in this letter are therefore limited to matters which
have been referred to us as counsel.
This response is limited by, and in accordance with, the ABA Statement of Policy
Regarding Lawyers' Responses to Auditors' Requests for Information (December 1975); without
limiting the generality of the foregoing, the limitations set forth in such Statement on the scope
and use of this response (Paragraphs 2 and 7) are specifically incorporated herein by reference,
and any description herein of any "loss contingencies" is qualified in its entirety by Paragraph 5
of the Statement and the accompanying Commentary (which is an integral part of the Statement).
HONOLULU OFFICE • 700 BISHOP STREET, 15TH FLOOR HONOLULU - HAWAII 96813 -4187 - TELEPHONE (808) 523 -6000 - FACSIMILE (808) 523 -6001
KAILUA -KONA • HANAMA PLACE, SUITE 105 -75 -5706 KUAKINI HIGHWAY KAILUA -KONA, HAWAII 96740 -1717 TELEPHONE (808) 326 -9094 • FACSIMILE (808) 329 -3837
n ens n nccirc ft AR MAnil I C rocrT Ci me lnr. 1Al ‘II imn MAIL Hn10In1, QR7RR Tn C LARA"v 1 QAAI MA"cOn7 FAL91n91 c OMR1 I RIA
Sandra J. Miyoshi
January 24, 2000
Page 2
• •
The information set forth herein is as of the date of this letter. We assume no further
obligation to advise you of changes which may hereafter be brought to our attention.
This letter is not to be quoted or otherwise referred to in any financial statements or
related documents of the company, nor be filed with or furnished to any governmental agencies
without, in either case, our prior written permission.
I also wish to specifically confirm our understanding with our client that if, in the course
of performing legal services for them with respect to any matter recognized to involve possible
claims or assessments that might require financial statement disclosure, we should form a
professional opinion that our client should disclose or consider disclosing such possible claim or
assessment that, as a matter of professional responsibility to our client, we would so advise them
and consult with them to the extent requested concerning the question of such disclosure.
NJC /her
\ \Her \her -c \My Documents \audit \EI ICII AUDIT(2) doe
TKFJM &11
Very truly yours,
TORKILDSON, KATZ, FONSECA, JAFFE,
MOORE, & HETHERINGTON
Attorneys at Law
A Law Corporation
NeN on l Chu
'POSITION,TITLE-
.: ..
"PRECEDING FISCAL. YEAR?:: '
. ', :, , FISCAL YEAR 2000 -02
Item
#
'. Employee. -"
" (Last Name; First)
Status
and :
Salary
Total Agency Budget
FY 99 -00
Total Program Budget
FY 99 -00
Total Agency
Budget
FY 2000 -01
Total Program
Budget
FY 2000 -01
Grant Request Only''
: . Projected
:_ Expenditures.::
Title: Executive Director
P° ..
F/T
F/T
F/T
F/T
Name: Steven Bader
$
41.700.00
36,620.00
44,000.00
41,800.00
Title: Program Director
P.°
F/T
F/T
F/T
F/T
•
Name: Judy Segobia
--$
30,800.00
29,686.40
32,800.00
31,160.00
Title: Case Manager
P
FIT
P/T
F/T
P/T
Name: Roxie Tubbs
$
26,000.00
12,750.00
31,000.00
15,500.00
15,500.00
Title: Case Manager
P.
F/T
F/T
F/T
FIT
Name: Jennifer Garrett
$
23,000.00
20,000.00
24,000.00
9,500.00
14,500.00
Title: Shelter Aide
p._°
F/T
F/T
F/T
F/T
Name: Carl Nakayama
$ ; .
17,000.00
17,000.00
18,000.00
18,000.00
Title. Shelter Aide
P :.
F/T
F/T
F/T
F/T
Name: Bruce Williams
$ "'
15,000.00
15,000.00
16,000.00
16,000.00
•
Title: Shelter Aide
P' ' .
P/T
P/T
P/T
P/T
Name: Regina Miller
- $ ; .
8,840.00
8,840.00
8,840.00
8,840.00
..TOTAL. P,OSITION'
- 4
P
7
7
7
7
' .`TOTAL S ALARIES
(to be'reflected in T able;4)
'- .`
`: ;
$. ': :.
162,340 "00
142,86.40
174;640 "00
140,800.00
30,000.00
AGENCY /ORGANIZATION: EAST HAWAII COALITION FOR THE HOMELESS PROJECT NAME KIHEIPUA EMERGENCY PROGRAM
INSTRUCTIONS:
BUDGET TABLE I
DETAILS OF PERSONNEL SERVICES
1. All admin'strative and Direct Program Salaries must be included. (Please exclude non - program positions)
2. a) P= Indicate if whether employee is -- F/T =Full Time Employed (30 -40 hours per week)
P/T= Part-Time Employed (20 or less hours per week)
b) Salaries
POSITIUN TITLE. -. ` .. .,:
PRECEDING FISCAL YE -. ;,: 'r
.; : :. . - .:- ` FISC Ali,YEAR 200 =01:,
Item
#
Employee';;
(Last Name, First)'-
Status'.
and
§aJaDC.
Total Agency Budget
FY 99 -00
Total Program Budget
FY 99 -00
Total Agency
Budget
FY 2000 -01
Total Program
Budget
FY 2000 -01
Giant Request Only
' Riojecied 1 ;
Expenditures;
1,
Title: Shelter Aide
P
P/T
P/T
P/T
P/T
Name: Richard Kascur
$' ;
7,500.00
7,500.00
7,500.00
7,500.00
Title: Shelter Aide
P ' "
P/T
P/T
P/T
P/T
•
Name: Malisa Lee
. "$
7,500.00
7,500.00
7,500.00
7,500.00
Title: Shelter Aide
P
P/T
P/T
P/T
P/T
Name: Stacy Pacheco
$ . _
7,500.00
7,500.00
7,500.00 •
7,500.00
Title: Case Aide
P ' .
F/T
F/T
F/T
F/T
Name: Laurie Pelekane
'$ 1
17,000.00
17,000.00
19,000.00
18,117.00
883.00
Title: Aide
P ,
P/T
P/T
P/T
P/T
Name: Sandra Moses
$ -
5,250.00
5,250.00
10,500.00
10,500.00
Title: Case Manager
P •'
P/T
P/T
Name: New
$
14,000.00
14,000.00
•
Title: Shelter Aide
P
P/T
P/T
Name: New
; ' $,
7,500.00
7,500.00
TOTAL POSITION :'
P'. ;'
12
12
i 14
14
' TOTALLSALARIES .
. (to be reflected in Table 4);
$;...
207,090.00
187,646,40
248,140.00
213,417.00
30,883,00
AGENCY /ORGANIZATION: EAST HAWAII COALITION FOR THE HOMELESS PROJECT NAME KIHEIPUA EMERGENCY PROGRAM
INSTRUCTIONS:
BUDGET TABLE 1
DETAILS OF PERSONNEL SERVICES
1. All admin'strative and Direct Program Salaries must be included. (Please exclude non - program positions)
2. a) P= Indicate if whether employee is -- F/T =Full Time Employed (30 -40 hours per week)
P/T= Part-Time Employed (20 or less hours per week)
b) Salaries
AGENCY /ORGANIZATION: EAST HAWAII COALITION FOR THE HOMELESS PROJECT NAME: KIHEIPUA EMERGENCY PROGRAM
TABLE 2
EMPL BENEFITS /PA TAXES
nairures column.
. DESCRIPTION ;,''.-
PRECEDING FISCAL ,YEAR" .. ;, :. :_, .:
" ., ' FI YEAR 2000 -01
Item
. Employee Beiiefits/Payroll Taxes '.
Total Agency Budget
FY 99 -00
Total Program Budget
FY 99 -00
Total Agency Budget
FY 2000-01
Total Program Budget
FY 2000 -01
i Grant Request :Only '
Projected , . ."
",- Expenditures .. .
2.
EMPLOYEE BENEFITS
(TOTAL)
21,980.00
.. %
20,133.20
23,100.00
21,180.00
,
Health Insurance
17,112.48
15,265.68
17,112.48
15,192.48
Dental Insurance
*
Other Benefits (Specify) Holiday
4,86732
4,86732
5,98732
5,98732
3.
PAYROLL TAXES (TOTAL)
34,200.00
'. : :: - '. -.-
32,188.30
.' `' _'
39,727.00
34,782.00
4,945.00
FICA
-
..
SUI (Unemployment Ins.) %
Workers' Compensation
TDI (Disability) .0049%
(to be reflected-in Table 4)HHc - ` `
56,180.00
- --
52,321.50
62,827.00
55,962.00
4,945.00
* = Mii.CT ifrmiva ac •ffo rhmnn#(c\ n...,n,.�wi.. ,...h..,. ,L .c___- o__.. _. .�_- .. ..-
AGENCY /ORGANIZATION: EAST HAWAII COALITION FOR THE HOMELESS PROJECT NAME: KIHEIPUA EMERGENCY PROGRAM
TABLE 2
EMPL BENEFITS /PA TAXES
nairures column.
_DESCRIPTION ° ,
'PRECEDING FISCAL YEAR` `. "
I FISCAL YEAR : 2000 -01 -,
>'., . . - .
Item
#
*Expenses .
Total Agency Budget
FY 99 -00
Total Program Budget
FY 99 -00
Total Agency Budget
FY 2000 -01
Total Program
Budget FY 2000 -01
Grant Request Only '
„ Projected , "
' ' Expenditures
I.
PROFESSIONAL FEES (TOTAL)
15,700.00
15,700.00
19,700.00
19,700.00
Legal
5,600.00
5,600.00
8,600.00
8,600.00
Accounting/Bookkeeping
Audit Fees
7,700.00
7,700.00
8,700.00
8,700.00
*
Administrative Fees
*
Other
2,400.00
2,400.00
2,400.00
".
2,400.00
2.
SUPPLIES (TOTAL)
' ,
10,625.00
10,625.00
14,625.00
14,625.00
Office
.2,625.00
. , .
2,625.00
- '
3,625.00
2,625.00
' ..
1,000.00
Program
8,000.00
7,000.00
11,000.00
8,328.00
. •
1,172.00
Consumable
3.
TELEPHONE
5,000.00
,
5,000.00
7,500.00
7,500.00
4.
POSTAGE & FREIGHT
1,200.00
1,200.00
1,200.00
1,200.00
S.
OCCUPANCY (TOTAL)
90,000.00
30,000.00
110,300.00
34,900.00
Rent
54,000.00
6,400.00
. -
70,800.00
- .'
9,600.00
Utilities
33,000.00
21,600.00
35,000.00
22,800.00
-
Janitorial
0
-0-
0_
-0-
*
Repairs and Maintenance
3,000.00
2,000.00
, ;
4,500.00
2,500.00
6.
EQUIPMENT (TOTAL)
'' ,
8,840.00
8,840.00
10,840.00
10,840.00
*
Purchase
2,000.00
' .
2,000.00
4,000.00
.
4,000.00
*
Rental
6,840.00
6,840.00
6,840.00
6,840.00
*
Repairs and Maintenance
AGENCY /ORGANIZATION: EAST HAWAII COALITION FOR THE HOMELESS PROJECT NAME: KIHEIPUA EMERGENCY PROGRAM
TABLE 3
DETAILS OF OTHER CURRENT EXPENSES
= MUST itemize as attach meat (s). Applicable onl to the "Grant Request Only Projected Expenditure" column.
AGENCY /ORGANIZATION: EAST HAWAII COALITION FOR THE HOMELESS PROJECT NAME: KIHEIPUA EMERGENCY PROGRAM
TABLE 3 (Continued)
DETAILS OF OTHER CURRENT EXPENSES (OPERATING COSTS)
s attachmen App licabl e only to the " Grant Request Only Projected Expenditure" column.
= 'DESCRIPTION
; PRECEDING. FISCAL, YEAR "'
FISCAL YEAR 2000 -01
Item ,
'# .. ,
Expenses •.. .
-
Total Agency Budget
FY 99 -00
Total Program Budget
FY 99 -00
Total Agency Budget
FY 2000 -01
Total Program Budget
FY 2000 -0]
. _ Grant Request Only I `
Projected Expenditures .
7
INSURANCE (TOTAL)
-
17,800.00
-
16,372 05
. '
20,300 00
18,073 00
General Liability
11,000.00
-
10,563 63
' `
13,000.00
.
11,926,58
Fire
2,800
2,259
3,000
2281.42
Auto
1,600.00
1,521 00
1,800.00
1655 00
NDOA (Board Insurance)
2,400 00
2,138.00
2,500 00
. '
2.210 00
8
PRINTING
500 00,,
�' " ;',
500.00'''
' "
1,000.00
°:
1,000 00
9
PUBLICATION & SUBSCRIPTIONS
280.00
280.00
280.00
280.00
.. . .
10.
TRAVEL (TOTAL)
500.00
500.00
:
750.00
750.00
-
4
Air Fare
40000,
400.00
60000'
60000
Per Diem
10000
10000
. :
15000
- "
15000
Auto Rental
..
I I
AUTO MILEAGE REIMBURSEMENT
12.
AUTO GASOLINE PURCHASES
13
MEMBERSHIP DUES
....:.
"
'14
STAFF TRAINING
; ;' "
200.00;';
.;:
20000
• ;: - "l
50000
500.00
*15
OTHER
Crime Insurance
° •
200.00
200 00
1 200 00
200.00
.. ':
200 00
..
. " . .. <
.. ...
'
TOTAL (tube reflected to Table 5)
150,845 00
80,577 05
187,195.00
109,568 00
2,172.00
AGENCY /ORGANIZATION: EAST HAWAII COALITION FOR THE HOMELESS PROJECT NAME: KIHEIPUA EMERGENCY PROGRAM
TABLE 3 (Continued)
DETAILS OF OTHER CURRENT EXPENSES (OPERATING COSTS)
s attachmen App licabl e only to the " Grant Request Only Projected Expenditure" column.
Position's, ::. -
.. -
PRECEDING FISCAL-YEAR.. " : `.'`.
`. FISCAL YEAR/000-01
Total Budget
al Agency Bud et
FY 99 -00
Program Budget
To tal P
FY 99 -00
Total Agency Budget
FY 2000 -01
Total Program Budget
FY 2000 -01
'Grant Request`..
Only,.
(Table 1) TOTAL POSITION COUNT (P)
12
12
14
14
311,127.00
(Table 1) TOTAL SALARIES ($)
207,090.00
187,646.40
248,140.00
213,417.00
30,883.00
(Table 2) EMPLOYEE BENEFITS/PAYROLL TAXES
56,180.00
52,231.50
62,827.00
55,962.00
4,945.00
- ' :TOTAL PERSONNEL COSTS ,' -
263,270 00
239,967.90
311,127.00
269,379.00
35,828.00
TOTAL NUMBER OF POSITIONS
12
12
14
14
..
.. ..
PRECEDING
RECEDIN
FISCAL'YEA ; :'
-, F SCAL "YBAR 2000.01
T
Total Agency Budget
FY 99 -00
Total Program Budget
FY 99 -00
Total Agency Budget
FY 2000 -01
Total Program Budget
FY 2000 -01
-` Grant Request Only
- . ,,
(Table 4) TOTAL PERSONNEL SERVICES
263,270.00
239,967.90
311,127.00
269,379.00
35,828.00
(Table 3) TOTAL OF OTHER CURRENT EXPENSES
150,845.00
80,577.05
187,195.00
109,568.00
2,172.00
TOTAL BUDGET :'„ :'. ::
414,115.00
320,544.95
498,322.00
378,947.00
38,000.00
AGENCY /ORGANIZATION: EAST HAWAII COALITION FOR THE HOMELESS PROJECT NAME: KIHEIPUA EMERGENCY PROGRAM
TABLE 4
SUMMARY OF PERSONNEL REQUIREMENTS
Personnel Requirements: Salary ($) and Number of Positions (P)
TABLE 5
SUMMARY OF EXPENSES
Total Budget Summary of Personnel Services and Other Current Expenses
R Sources- :'
,. ° ?- .: ;PRECEDING FISCAL YEAR 1999 -00
FISCAL YEAR 2000 -01 '
Total Agency Amount
Total Program Amount
Amount Requested
Amount Projected
County of Hawaii
35,813.00
33,425.00
38,000.00
State of Hawaii
226,250.00
192,312.50
209,312.50
Federal Funds
4,000.00
4,000.00
4,000.00
Hs
Private Foundations*'
United Way Funds
20,000.00
15,000.00
15,000.00
Admissions
Donations
87,569.16
78,812.24
132,750.00
Fundraising
Pay Phone
1,200.00
1,200.00
1,200.00
Vending Machines
2,400.00
2,400.00
2,400.00
Service /Program Fees
48,622.84
9,600.00
9,600.00
Third -party reimbursement(s)
,;. >. e
—
Tuition
Others (Please list)
-TOTAL REVENUES' ::
425,855.00
336,749.74
266,312.50
145,950.00
AGENCY /ORGANIZATION: EAST HAWAII COALITION FOR THE HOMELESS PROJECT NAME: KIHEIPUA EMERGENCY PROGRAM
* - Please list funding source on a separate sheet and indicate the amount requested.
_ - Must correspond with Table 5.
TABLE 6
Summary of
• •
ti
East Hawaii Coalition for the Homeless Inc.
1/28/00
TO: County of Hawaii
Department of Finance
FR: Steven Bader S
Executive Director
RE: Audited Financial Statements for HSNPGRC
Enclosed are the East Hawaii Coalition for the Homeless Audited Financial Statements
For FY 1996 -97 and FY 1997 -98. Our annual audit for FY 1998 -99 will be conducted by
Taketa, Iwata, Hara, and Associates, LLP in March 2000. We were unable to schedule
the audit prior to that time because we were waiting for our state audit to be completed.
We will forward our annual audited statements as soon as they are completed.
A Hawaii Island United Way Agency
"I Cooperating In Business and Industry et
115 Kapiolani Street
Hilo, Hawaii 96720
Phone (808) 961 -2559
Fax: (808) 935 -1720
Email: ehch @intupac.net
• •
EAST HAWAII COALITION FOR THE HOMELESS
(A Tax Exempt, Not - For -Profit Corporation)
FINANCIAL STATEMENTS
For the Years Ended June 30, 1998 and 1997
With Independent Auditor's Report
DOLAN, SILVA & ASSOCIATES, CPAs, INC.
An Accountancy Corporation
16A Railroad Avenue 544 Ohohia Street, Suite 5
Hilo, Hawaii 96720 Honolulu, Hawaii 96819
• •
East Hawaii Coalition for the Homeless
Table of Contents
Page
Independent Auditor's Report 1
Statements of Financial Position 2 - 3
Statements of Activities 4
Statements of Functional Expenses 5
Statements of Cash Flows 6
Notes to Financial Statements 7 - 11
To the Board of Directors of
East Hawaii Coalition for the Homeless
Hilo, Hawaii
Dolan, Silva & Associates, CPAs, Inc.
January 12, 1999
• •
We have audited the accompanying statement of financial position of the East Hawaii Coalition
for the Homeless (a nonprofit organization) as of June 30, 1998 and 1997, and the related
statements of activities, functional expenses, and cash flows for the years then ended. These
financial statements are the responsibility of the management of the East Hawaii Coalition for the
Homeless. Our responsibility is to express an opinion on these financial statements based on our
audit.
We conducted our audit in accordance with generally accepted auditing standards. Those
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement. An audit includes examining,
on a test basis, evidence supporting the amounts and disclosures in the financial statements. An
audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that
our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of the East Hawaii Coalition for the Homeless as of June 30, 1998 and 1997,
and the changes in its net assets and its cash flows for the years then ended in conformity with
generally accepted accounting principles.
As discussed in Note 9 to the financial statements, an error resulting in an overstatement of
previously reported receivable for the year ended June 30, 1997. Accordingly, the 1997 financial
statements have been restated.
Oot,4%-:
1
Independent Auditor's Report
ASSETS
CURRENT ASSETS
Cash & Cash Equivalents 76,415 76,415 55,457
Receivables, See Note 2 54,059 54,059 102,079
Prepaid Expense 6,398 6,398 8,623
Deposits 500 500 900
Total Current Assets
NON - CURRENT ASSETS
Property & Equipment (cost), See Note 3 1,224,987
Less Accumulated Depreciated (178,863)
Total Non - current Assets 1,046,124
OTHER ASSETS
Investment Property for Sale, See Note 4
TOTAL ASSETS
The accompanying notes form an integral part of these financial statements.
Temporarily Permanently Total Final
Unrestricted Restricted Restricted 6/30/98 6/30/97
137,372 0 0 137,372 167,059
0
1,183,496
2
EAST HAWAII COALITION FOR THE HOMELESS
Statements of Financial Position
As of June 30, 1998 and 1997
0
0
1,224,987 1,213,462
(178,863) (131,110)
0 1,046,124 1,082,352
0 29.900
0 1,183,496 1,279, 311
LIABILITIES & FUND BALANCES
CURRENT LIABILITIES
Notes Payable - Current, See Note 5 0 0 44,034
Capital Lease Obligation - Current, See Note 7 3,980 3,980 3,627
Accounts Payable 3,969 3,969 5,072
Accrued Liabilities 17,604 17,604 22,251
Funds Held in Trust 1,151 1,151 1,151
TOTAL CURRENT LIABILITIES
NON - CURRENT LIABILITIES
Capital Lease Obligation, See Note 7 10,832 10,832 14,508
TOTAL NON - CURRENT LIABILITIES 10,832 0 0 10,832 14,508
NET ASSETS
Unrestricted 1,145,960 1,145,960 1,188,668
Temporarily Restricted 0 0 0
Permanently Restricted 0 0 0
TOTAL NET ASSETS 1,145,960 0 0 1,145,960 1,188,668
TOTAL LIABILITIES & NET ASSETS 1,183,496 0 0 1,183,496 1,279,311
The accompanying notes form an integral part of these financial statements.
EAST HAWAII COALITION FOR THE HOMELESS
Statements of Financial Position
As of June 30, 1998 and 1997
Temporarily Permanently Total Final
Unrestricted Restricted Restricted 6/30/98 6/30/97
26,704 0 0 26,704 76,135
3
PUBLIC SUPPORT
Grants and Contracts 323,675
Donations 31,780
In kind Contributions, See Note 8 28,835
TOTAL PUBLIC SUPPORT 384,290
NET ASSETS AT THE END OF YEAR
The accompanying notes form an integral part of these financial statements.
East Hawaii Coalition for the Homeless
Statements of Activities
For the period ended June 30, 1998 and 1997
Temporarily Permanently Total Final
Unrestricted Restricted Restricted 6/30/98 6/30/97
0
323,675 417,547
31,780 6,241
28,835 17,528
384,290 441,316
REVENUE
Shelter Fees 7,445 7,445 6,259
Transitional Fees 5,229 5,229 6,286
TOTAL REVENUE 12,674 0 0 12,674 12,545
OTHER REVENUES
Vending 3,208 3,208 3,169
Interest 886 886 605
Other 651 651 0
Loss on Sale of Investment Property (11,747) (11,747) 0
Loss on Reduction in Value of Property for Sale, See Note 4 0 0 (62,265)
TOTAL OTHER REVENUES (7,002) 0 0 (7,002) (58,491)
TOTAL UNRESTRICTED SUPPORT & REVENUES 389,962 0 0 389,962 395,370
EXPENSES
Program Services 387,714 387,714 359,955
Support Services 44,956 44,956 48,094
TOTAL EXPENSES 432,670 0 0 432,670 408,049
Increase (Decrease) in Unrestricted Net Assets (42,708) 0 0 (42,708) (12,679)
Beginning Net Assets 1,188,668 0 0 1,188,668 1,223,174
Less Adjustment for a correction of an error in recording 0 0 0 0 (21,827)
receivable, Note 9
1,145,960 0 0 1,145,960 1,188,668
4
EXPENSES
Salaries and Wages 157,440
Depreciation 47,753
Payroll Taxes & Benefits 32,596
Insurance 33,900
In -kind Expenditures 28,835
Utilities 28,400
Contracted Services 12,750
Rent 10,591
Repairs and Maintenance 8,918
Direct Services 7,832
Other Expenses 5,233
Equipment Lease 4,253
Office Expenses 4,028
Interest Expense 3,081
Food -FEMA 1,388
Advertising 475
Property Taxes & Licenses 241
TOTAL EXPENSES
The accompanying notes form an integral part of these financial statements.
Program Support Total
Services Services 6/30/98
387,714 44,956
5
East Hawaii Coalition for the Homeless
Statements of Functional Expenses
For the periods ended June 30, 1998 and 1997
Final
6/30/97
27,784 185,224 183,042
47,753 37,536
7,155 39,751 39,267
33,900 33,436
28,835 17,528
28,400 20,856
10,017 22,767 23,692
10,591 23,872
8,918 3,908
7,832 9,641
5,233 689
4,253 4,308
4,028 4,925
3,081 1,669
1,388 1,823
475 673
241 1,184
432,670 408,049
Cash provided (used) by:
East Hawaii Coalition for the Homeless
Statements of Cash Flows
For the years ended June 30 1998 1997
Operating Activities
Increase (Decrease) in Unrestricted Net Assets (42,708) (14,646)
Depreciation 47,753 26,793
5,045 12,147
Adjustments for Noncash Items:
Receivables 69,847 119,295
Prepaid Expenses 2,225 849
Deposit 400 (900)
Account Payables and Other Liabilities (5,751) (124,903)
71,766 6,488
Investing Activities
Purchase of Capital Property (3,525) (82,250)
Proceeds from Sale of Investment Property 75 0
(3,450) (82,250)
Financing Activities
Proceeds from Capital lease Obligation 0 18,135
Proceeds from Bank Loan 0 44,034
Payments on Bank Loan (44,034) 0
Payments on Capital Lease Obligation (3,324) (2,033)
(47,358) 60,136
Increase (Decrease) in Cash 20,958 (15,626)
Cash, beginning of the year 55,457 71,083
Cash, end of the year 76,415 55,457
The accompanying notes from an integral part of these financial statements.
6
June 30, 1998 & 1997
• •
1 Summary of Significant Accounting Policies
East Hawaii Coalition for the Homeless
Notes to Financial Statements
General - The East Hawaii Coalition for the Homeless (EHCH) was incorporated on
December 14, 1987, under the laws of the State of Hawaii. EHCH is a nonprofit
organization operating in Hilo, Hawaii, whose purpose is to assist in the maintenance and
support of homeless persons through the provision of shelter, care, food, and other
necessities to such persons. EHCH receives substantially all of their funding through
federal and state grants and contributions from the public.
Basis of accounting - The financial statements are prepared on the accrual basis of
accounting and in accordance with generally accepted accounting principles and according
to the guidelines set forth in the AICPA Industry Guide for "Audits of Certain Nonprofit
Organizations" and (SOP 78 -10) "Accounting Principles and Reporting Practices for
Certain Nonprofit Organizations."
Income taxes - The East Hawaii Coalition for the Homeless is determined to be a tax -
exempt organization under Section 501(c)(3) of the U.S. Internal Revenue Code and is
classified as other than a private foundation. EHCH is recognized to be exempt from
Federal and State income taxes.
Financial Statement Presentation - In 1996, EHCH adopted Statement of Financial
Accounting Standards (SFAS) No. 117, "Financial Statements of Not-for-Profit
Organizations." Under SFAS No. 117, EHCH is required to report information regarding
its financial position and activities according to three classes of net assets (unrestricted net
assets, temporarily restricted net assets, and permanently restricted net assets) based upon
the existence or absence of donor- imposed restrictions. As permitted by this statement,
EHCH has discontinued its use of fund accounting and has, accordingly, reclassified its
financial statements to present classes of net assets. The reclassification had no
cumulative effect on the change in net assets for the year ended June 30, 1997
EHCH also adopted SFAS No. 116, "Accounting for Contributions Received and
Contributions Made," in 1997. In accordance with SFAS No. 116, contributions received
are recorded as unrestricted, temporarily restricted, or permanently restricted support,
depending on the existence and /or nature of any donor restrictions. The adoption had no
cumulative effect on net assets at the date of the adoption. In addition, EHCH has not
received any contributions with donor - imposed restrictions that would result in
temporarily or permanently restricted net assets.
7
June 30, 1998 & 1997
• •
Summary of Significant Accounting Policies - continued
East Hawaii Coalition for the Homeless
Notes to Financial Statements
Property and depreciation - Property is stated at cost or at a value established by the
Board of Directors at the date of gift Depreciation is computed using the straight -line
method over the estimated useful lives of the properties.
Leases - Leases that transfer substantially all of the benefits and risks of ownership are
classified as capital leases. All other leases are shown as operating leases.
Contributions - All contributions are considered available for unrestricted use unless
specifically restricted by the donor.
Donated Materials - EHCH assigns values to donated materials based on historical cost or
fair value at the date of gift if it can be determined in the absence of adequate cost records.
Such values are reflected in the accompanying financial statements as In kind contributions
and expenditures as both revenues and expenses.
Donated Services - Volunteers provide assistance to the East Hawaii Coalition for the
Homeless on its program activities. EHCH assigns values to such services based on
similar services performed by salaried personnel or what EHCH would incur paying an
independent contractor for such services. Such values are reflected in the accompanying
financial statements as In kind contributions and expenditures as both revenues and
expenses.
2. Receivables 1998 1997
State of Hawaii - Hawaii Housing Authority 49,882
Effect of Correction of Error in 1997 -
Hawaii Housing Authority (21,827)
State of Hawaii (HHA) Receivable Balance 39,677 28,055
County of Hawaii - HOME 0 46,352
County of Hawaii - CDBG 0 0
Office of Hawaiian Affairs 9,000 9,000
Other 5,382 18,672
Total $ 54,059 $ 102,079
8
June 30, 1998 & 1997
3 Property & Equipment
Less accumulated depreciation
4 Investment property for sale
Notes Payable - Current
East Hawaii Coalition for the Homeless
Notes to Financial Statements
9
1998 1997
Kiheipua Shelter Duplexes $539,579 $539,579
Transitional Homes- Kuleana/Wilder 296,307 296,307
Administrative Building 191,412 191,412
Leasehold Improvements - Kiheipua Shelter Sewer 122,155 122,155
Capital Lease Asset - Cannon Copier 18,135 18,134
Shelter Equipment 42,853 34,853
Office Furniture & Equipment 14,546 11,022
1,224,987 1,213,462
(178,863) (131,110)
1,046,124 1,082,352
In 1996, EHCH accepted a donation of property (house and lot) in the Hawaiian Beaches
subdivision. The property was valued at $105,456 at that time, and this was shown as part of
Property & Equipment in 1996, as EHCH intended to use the property as a transitional house. In
the previous fiscal year, due to vandalism and the on -going deterioration of the property EHCH
decided to sell the property thus it was reclassified to Investment property for sale. It was listed
for $29,900 thus the reduction of this property to this amount and the recording of a Loss on
reduction in value of Investment property for sale of $62,265 (net of insurance proceeds of
$13,291) in the previous year's financial statements. During this fiscal year, the property sold for
$23,078 thus the recording of a $6,822 loss as part of Loss on Sale of Investment property.
Notes Payable - Current is a $44,034 short-term promissory note dated March 19, 1997 from
Bank of Hawaii with a floating 2.5% above a Base Rate interest (this interest rate was 11% as of
June 30, 1997) and_ a balloon payment of all principal and accrued interest on or before October
28, 1997 This promissory note is secured by the Receivable from the County of Hawaii HOME
program, see Note 2 above The Bank of Hawaii note payable had been paid off during fiscal year
June 30, 1998.
June 30, 1998 & 1997
6 Lease Commitments
The East Hawaii Coalition for the Homeless Kiheipua Shelter facility is operated on leased
property from the County of Hawaii The lease calls for an annual rent of $1 with the current
term expiring in the year 2001.
The East Hawaii Coalition for the Homeless also leases 4 apartments on Puueo Street, Hilo for
transitional homes. Payments are $1,500 per month. The lease terms cover the twelve (12)
month period which commenced May 21, 1998.
Obligations Under Capital Lease
East Hawaii Coalition for the Homeless leases its copying machine from GE Capital Hawaii, Inc.,
under a capital lease in the original amount of $18,135. The economic substance of the lease is
that East Hawaii Coalition for the Homeless is financing the acquisition of the assets through the
lease, and accordingly, it is recorded in the assets and liabilities.
Future minimum lease payments are expected to be as follows:
Year ending June 30th
1999 3,627
2000 3,627
2001 3,627
2002 3,627
8 In kind contributions
In kind contributions consists of the following:
Donated Materials
Donated Services
Total In kind contributions $ 28,835 $ 17,528
10
East Hawaii Coalition for the Homeless
Notes to Financial Statements
1998 1997
$ 20,927 $ 10,292
7,908 7,236
June 30, 1998 & 1997
9. Prior Year Adjustment
• •
East Hawaii Coalition for the Homeless
Notes to Financial Statements
During the prior year, EHCH failed to record the adjustment of receivable from Hawaii Housing
Authority. The correction of this error is shown below:
1998
Beginning Net Assets 1,188,668
Correction of Receivable
Increase (Decrease) in Net Assets
Ending Net Assets
10. Related Party Transactions
1 1
1997
1,223,174
(21,827)
Restated Net Assets 1,201,347
(42,708) (12,679)
1,145,960 1,188,668
EHCH had certain transactions in the ordinary course of business with one of its Board of
Directors. EHCH purchased a computer and software in the amount of $3,281 in 1997 -1998
from a local computer company. The owner of this computer company is a board member of the
EHCH. Hence, this amount of purchases is included in the Property & Equipment.
• •
East Hawaii Coalition for the Homeless, Inc.
(A Tax Exempt, Not-For-Profit Corporation)
Financial Statements
For the Years Ended June 30, 1997 and 1996
With Independent Auditor's Report
Dolan, Silva & Associates, CPAs, Inc.
in.lccountan i Co,poration
16A Railroad Avenue 544 Ohohia Street, Suite 5
Hilo, Hawaii 96720 Honolulu, Hawaii 96819
• •
East Hawaii Coalition for the Homeless, Inc.
Table of Contents
Page
Independent Auditor's Report
Statements of Financial Position 2 - 3
Statements of Activities 4
Statements of Functional Expenses 5
Statements of Cash Flows 6
Notes to Financial Statements 7 - 10
Management Letter 11 - 19
To the Board of Directors of
East Hawaii Coalition for the Homeless, Inc.
Hilo, Hawaii
We have audited the accompanying statement of financial position of the East Hawaii Coalition
for the Homeless, Inc. (a nonprofit organization) as of June 30, 1997, and the related statements
of activities, functional expenses, and cash flows for the year then ended. These financial
statements are the responsibility of the East Hawaii Coalition for the Homeless, Inc.'s
management. Our responsibility is to express an opinion on these financial statements based on
our audit. The financial statements of East Hawaii Coalition for the Homeless, Inc. as of June 30,
1996 were audited by other auditors whose report dated February 18, 1997, expressed an
unqualified opinion on those statements.
We conducted our audit in accordance with generally accepted auditing standards. Those
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement. An audit includes examining,
on a test basis, evidence supporting the amounts and disclosures in the financial statements. An
audit also includes assessing the accounting principles used and significant estimates made by
mana as well as evaluating the overall financial statement presentation. We believe that
our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of the East Hawaii Coalition for the Homeless, Inc. as of June 30, 1997, and
the changes in its net assets and its cash flows for the years then ended in conformity with
generally accepted accounting principles.
• •
Dolan, Silva R Associates, CPAs, Inc.
January 16, 1998
Independent Auditor's Report
•
•
ASSETS
The accompanying notes form an integral part of these financial statements.
EAST HAWAII COALITION FOR THE HOMELESS, INC.
Statements of Financial Position
As of June 30, 1997 and 1996
Total
Temporarily Permanently Net Assets Final
Unrestricted Restricted Restricted 6/30/97 6/30/96
CURRENT ASSETS
Cash & cash equivalents 55,457 55,457 71,083
Receivables, See Note 2 123,906 123,906 243,201
Prepaid expense 8,623 8,623 9,472
Deposits 900 900 0
Total Current Assets 188,886 0 0 188,886 323,756
NON - CURRENT ASSETS
Property & equipment (cost), See Note 3 1,213,462 1,213,462 1,161,112
Less accumulated depreciated (131,110) (131,110) (104,318)
Total Non- culTent Assets 1,082,352 0 0 1,082,352 1,056,794
• OTHER ASSETS
Investment property for sale, See Note 4 29,900 29,900 0
TOTAL ASSETS 1,301,138 0 0 1,301,138 1,380,550
NON - CURRENT LIABILITIES
Capital Lease Obligation, See Note 7
TOTAL NON- CURRENT LIABILITIES
EAST HAWAII COALITION FOR THE HOMELESS, INC.
Statements of Financial Position
As of June 30, 1997 and 1996
Total
Temporarily Permanently Net Assets Final
Unrestricted Restricted Restricted 6/30/97 6/30/96
LIABILITIES & FUND BALANCES
CURRENT LIABILITIES
Notes Payable - Current, See Note 5 44,034 44,034 0
Capital Lease Obligation - Current, See Note 7 3,627 3,627 2,033
Accounts payable 5,072 5,072 134,061
Accrued liabilities 24,217 24,217 21,282
Funds Held in Trust 1,151 1,151 0
TOTAL CURRENT LIABILITIES 78,101 0 0 78,101 157,376
14,508
14,508
0
14,508
0 14,508
0
0
NET ASSETS
Unrestricted 1,208,529 1,208,529 1,223,174
Temporarily Restricted 0 0 0
Permanently Restricted 0 0 0
TOTAL NET ASSETS 1,208,529 0 0 1,208,529 1,223,174
TOTAL LIABILITIES & NET ASSETS 1,301,138 0 0 1,301,138 [380,550
The accompanying notes form an integral part of these financial statements.
PUBLIC SUPPORT
Grants and contracts 417,547
Donations 6,241
In kind contributions, See Note 8 17,528
TOTAL PUBLIC SUPPORT 441,316
REVENUE
Transitional Fees 6,286
Shelter Fees 6,259
TOTAL REVENUE 12,545
Temporarily Permanently Net Assets FINAL
Unrestricted Restricted Restricted 6/30/97 6/30/96
0
0
East I lawaii Coalition for the Homeless, Inc.
Statements of Activities
For the period ended June 30, 1997 and 1996
417,547 776,464
6,241 2,499
17,528 105,000
0 441,316 883,963
6,286 11,218
6,259 7,903
0 12,545 19,121
OTHER REVENUES
Vending 3,169 3,169 4,341
Interest 605 60.5 3,046
Other 0 0 2,372
Loss on reduction in value of property for sale, See Note 4 (62,2 (62,265) 0
TOTAL OTHER REVENUES (58,491) 0 0 (58,491) 9,759
TOTAL UNRESTRICTED SUPPORT & REVENUES 395,370 0 0 395,370 912,843
EXPENSES •
Program Services 380,781 380,781 355,586
Support Services 29,235 29,235 57,871
TOTAL EXPENSES 410,016 0 0 410,016 413,457
Increase (Decrease) in Unrestricted Net Assets (14,646) 0 0 (14,646) 499,386
Beginning net assets 1,223,174 0 0 1,223,174 723,788
NET ASSETS AT THE END OF YEAR 1,208,528 0 0 1,208,528 1,223,174
The accompanying notes form an integral part of these financial statements.
TOTAL EXPENSES
Program Support Total Expenses Total Expenses
Services Services 6/30/97 6/30/96
EXPENSES
Salaries and wages 160,242 22,800 183,042 201,867
• Payroll taxes & benefits 41,234 41,234 56,078
Contracted Services 23,692 23,692 27,989
Insurance 31,926 1,510 33,436 24,035
Utilities 20,856 20,856 18,391
Rent 23,872 23,872 21,854
Direct Services 9,641 9,641 14,263
Repairs and maintenance 3,908 3,908 11,622
Equipment Lease 4,308 4,308 1,758
Office Expenses 4,925 4,925 4,873
Food -FEMA 1,823 1,823 0
Interest expense 1,669 1,669 625
Advertising 673 673 735
Depreciation 37,536 37,536 26,170
• In -kind expenditures 17,528 17,528 0
Property Taxes ,Sc Licenses 1 184 1,184 67
Other Expenses 689 689 3,130
The accompanying notes form an integral part of these financial statements.
380,781 29,235
East Hawaii Coalition for the Homeless, Inc.
Statements of Functional Expenses
For the periods ended June 30, 1997 and 1996
410,016 413.457
For the Year Ended June 30
Cash provided (used) by:
Operating Activities
Increase in Unrestricted Net Assets
Depreciation
investing Activities
Purchases of capital assets
• •
The accompanying notes form an integral part of these financial statements.
6
East Hawaii Coalition for the Homeless, Inc.
Statements of Cash Flows
1997 1996
(14,646)
26,793
12,147
499,385
26,169
525,554
Changes in non -cash balances
Receivables 119,295 (181,055)
Prepaid Expenses 849 (4,616)
Deposit (900) 0
Account Payables and Other Liabilties (124,903) 129,554
Deferred Revenue 0 (16,000)
6,488 453,437
(82,250) (533,988)
Financing Activities
Proceeds from Capital Lease Obligation 18,135 0
Proceeds from bank loan 44,034 0
Payments on Capital Lease Obligation (2,033) (2,640)
60,136 (2,640)
Increase (decrease) in cash (15,626) (83,191)
Cash, beginning of year 71,083 154,274
Cash, end of year 55,457 71,083
June 30, 1997 & 1996
• •
Summary of Significant Accounting Policies
East Hawaii Coalition for the Homeless, Inc.
Notes to Financial Statements
General - The East Hawaii Coalition for the Homeless, Inc. (EHCH) was incorporated on
December 14, 1987, under the laws of the State of Hawaii. EI-ICH is a nonprofit
organization operating in Hilo, Hawaii, whose purpose is to assist in the maintenance and
support of homeless persons through the provision of shelter, care, food, and other
necessities to such persons. EHCH receives substantially all of their funding through
federal and state grants and contributions from the public.
Basis of accounting - The financial statements are prepared on the accrual basis of
accounting and in accordance with generally accepted accounting principles and according
to the guidelines set forth in the AICPA Industry Guide for "Audits of Certain Nonprofit
Organizations" and (SOP 78 -10) "Accounting Principles and Reporting Practices for
Certain Nonprofit Organizations."
Income taxes - The East Hawaii Coalition for the Homeless, Inc. is determined to be a
tax- exempt organization under Section 501(c)(3) of the U.S. Internal Revenue Code and
is classified as other than a private foundation. EHCH is recognized to be exempt from
Federal and State income taxes.
Financial Statement Presentation - In 1996, EHCH adopted Statement of Financial
Accounting Standards (SFAS) No. 117, "Financial Statements of Not - for - Profit
Organizations." Under SFAS No. 117, EHCH is required to report information regarding
its financial position and activities according to three classes of net assets (unrestricted net
assets, temporarily restricted net assets, and permanently restricted net assets) based upon
the existence or absence of donor - imposed restrictions. As permitted by this statement,
EI-1CH has discontinued its use of fund accounting and has, accordingly, reclassified its
financial statements to present classes of net assets. The reclassification had no
cumulative effect on the change in net assets for the year ended June 30, 1997.
EI-ICH also adopted SFAS No. 116, "Accounting for Contributions Received and
Contributions Made," in 1997. In accordance with SFAS No. 116, contributions received
are recorded as unrestricted, temporarily restricted, or permanently restricted support,
depending on the existence and/or nature of any donor restrictions. The adoption had no
cumulative effect on net assets at the date of the adoption. In addition, EHCH has not
received any contributions with donor - imposed restrictions that would result in
temporarily or permanently restricted net assets.
7
'June 30, 1997 & 1996
• •
1. Summary of Significant Accounting Policies - continued
East Hawaii Coalition for the Homeless, Inc.
Notes to Financial Statements
Phoperty and depreciation - Property is stated at cost or at a value established by the
Board of Directors at the date of gift. Depreciation is computed using the straight -line
method over the estimated useful lives of the properties.
Leases - Leases that transfer substantially all of the benefits and risks of ownership are
classified as capital leases. All other leases are shown as operating leases.
Contributions - All contributions are considered available for unrestricted use unless
specifically restricted by the donor.
Donated Materials - EHCH assigns values to donated materials based on historical cost or
fair value at the date of gift if it can be determined in the absence of adequate cost records.
Such values are reflected in the accompanying financial statements as In kind contributions
and expenditures as both revenues and expenses.
Donated Services - Volunteers provide assistance to the East Hawaii Coalition for the
Homeless, Inc. on its program activities. EHCH assigns values to such services based on
similar services performed by salaried personnel or what EHCH would incur paying an
independent contractor for such services. Such values are reflected in the accompanying
financial statements as In kind contributions and expenditures as both revenues and
expenses.
2. Receivables 1997 1996
State of Hawaii - Hawaii Housing Authority 49,882 91,006
County of Hawaii - HOME 46,352 0
County of Hawaii - CDBG 0 129,647
Office of Hawaiian Affairs 9,000 9,000
Other 18,673 724
Total $ 123,907 $ 230,377
8
• •
The following pages appear disorderly; however,
they are a true reflection of the original on file in the
Office of the County Clerk.
June 30, 1997 & 1996
Property & Equipment
Kiheipua Shelter Duplexes $539,579 $0
Transitional Homes- Kuleana/Wilder 296,307 230,885
Administrative Building 191,412 191,412
Leasehold improvements - Kiheipua Shelter Sewer 122,155 135,965
Hawaiian Beaches property 0 105,456
Capital Lease Asset - Cannon Copier 18,134 10,743
Shelter Equipment 34,853 34,853
Office Furniture & Equipment 11,022 11,022
Less accumulated depreciation
Construction in Progress
Investment property for sale
In the previous fiscal year, EHCH accepted a donation of property (house and lot) in the
Hawaiian Beaches The property was valued at $105,456 at that time. This was shown as part of
Property & Equipment in the prior year. The intention of EHCH is to sell this property and thus
it has been reclassified to Investment property for sale. It is currently being listed with Savio
Realty, Ltd. Due to vandalism and the on -going deterioration of the property, it is being listed at
$29,900 thus the reduction of this property to this amount and the recording of a Loss on
reduction in value of Investment property for sale of $62,265 (net of insurance proceeds of
$13,291) in the financial statements
Notes Payable - Current
• •
East Hawaii Coalition for the Homeless, Inc.
Notes to Financial Statements
Notes Payable - Current is a $44,034 short -term promissory note dated March 19, 1997 from
Bank of Hawaii with a floating 2.5% above a Base Rate interest (this interest rate was 11% as of
June 30, 1997) and a balloon payment of all principal and accrued interest on or before October
28, 1997. This promissory note is secured by the Receivable from the County of Hawaii HOME
program, see Note 2 above.
9
1997 1996
1,213,462 720,336
(131,111) (104,318)
1,082,351 616,018
0 440,776
$1,082,351 $1,056,794
• •
Recommendation
We recommend EHCH accounting personnel pay more attention to the invoice dates and other
supporting documents in order to obtain the understanding of the transactions before making the
entries. In order to eliminate these mistakes, we recommend coding and classifications of
disbursements be reviewed by the Executive Director or another responsible person of the
organization.
Management response
Management currently codes and classifies transactions which are given to us for our monthly
compilation.
* * * * * * * * * * * * * * * * * * **
We wish to thank Steve Humphers and his staff for their support and assistance during our audit.
This report is intended solely for the information and use of the Board of Directors, management, and
others within EHCH.
Dolan, Silva & Associates, CPAs, Inc.
January 15, 1998
19
June 30, 1997 & 1996
Lease Commitments
The East Hawaii Coalition for the Homeless, Inc. Kiheipua Shelter facility is operated on leased
property from the County of Hawaii. The lease calls for an annual rent of $1 with the current
term expiring in the year 2001.
7. Obligations Under Capital Lease
East Hawaii Coalition for the Homeless, Inc. leases its copying machine from GE Capital Hawaii,
Inc., under a capital lease in the amount of $18,134. The economic substance of the lease is that
East Hawaii Coalition for the Homeless, Inc. is financing the acquisition of the assets through the
lease, and accordingly, it is recorded in the assets and liabilities.
Future minimum lease payments are expected to be as follows:
Year ending June 30th:
1998 $3,627
1999 3,627
2000 3,627
2001 3,627
2002 3,627
In kind contributions
In kind contributions consists of the following:
Donated Materials
Donated Services
• •
East Hawaii Coalition for the Homeless, Inc.
Notes to Financial Statements
Total In kind contributions $ 17,528 $ 105,000
10
1997 1996
$ 10,292 $ 105,000
7,236 0
FILING INSTRUCTIONS
For Year Ending 06/30/98
Retain this sheet for your information. DO NOT ATTACH TO YOUR RETi JRN.
To:
We appreciate this opportunity to serve you. If you should have any questions regarding this return or
other tax matters, please contact us.
• •
EAST HAWAII COALITION FOR THE HOMELESS
115 KAPIOLANI STREET
HILO, HI 96720
1. The return was prepared from information furnished to us. Please review your return(s) before
filing to ensure that there are no omissions or misstatements of material facts.
2. Sign and date return(s). Retain the duplicate copies for your records. We recommend that you use
certified mail with postmarked receipts.
3. For FEDERAL return Form 990 :
*There is no remittance due with this return.
*Mail to: INTERNAL REVENUE SERVICE
OGDEN, UT 84201
*Mail Form 990 by 02/15/99 , but as soon as possible.
NOTE: EXPECT ASSESSMENTS OF PENALTIES AND /OR INTEREST IF TAXES ARE OWED.
Nita l eC.i
Form 990
Department of the Treasury
Internal Revenue Service
A For the 1997 calendar
Rev
Exp
Net
Ass
Rein of Organization Exempt From come Tax
Under section 501(c) of the Internal Revenue Code (except black lung benefit
trust or private foundation) or section 4947(aX1) nonexempt charitable trust
Note: The organization may have to use a copy of this return to satisfy state reporting requirements.
ear, OR tax year period beginningjtll 1 , 1997, and ending Jun 30
OMB No. 1545 -0047
1997
This Form is
Open to Public
Inspection
,1998
B Check if: Please C Name of organization, number and street, city, town, state, and ZIP code 0 Employer identification number
Changeof use IRS r ST HAWAII COALITION FOR THE HOMELESS 99 0263448
o
address label
Initial return print or E State registration number
type.
Final return See 15 KAPIOLANI STREET I I
LJ
Specific F Check • if exemption application
me
Anded return Instruo
gegma reporting) resalsotor tions.
State I LO, HAWAII 96720 spending
� I
G Type of organization --• Exempt under section 501(cX 3 ) 4 LJ (insert numbe ) OR • ► section 4947(a)(1) nonexempt charitable trust
Note: Section 501(cX3) exempt organizations and 4947(aX1) nonexempt pt charitable trusts MUST attach a completed Schedule A (Form 990).
LJ
H(a) Is this a group return filed for affiliates? Yes N No I It either box in H is checked "Yes." enter four -digit
group exemption no (GEN) e
(b) It "Yes," enter number of affiliates for which return is filed • k � J Accounting method D Cash Accrual
(c) is this a separate return tiled by an organization covered by a group ruling? Yes No n Other (specify)•
K Check here ► if the organization's gross receipts are normally not more than $25,000. The organization need not file a return with the IRS.
but if it received a Form 990 Package in the mail, it should file a return without financial data. Some states require a complete return.
Note: Form 990 -E2 may be used by organizations with •ross receipts less than $100,000 and total assets less than $250,000 at end of year
Revenue. Expenses, and Changes in Net Assets or Fund Balances (See Specific Instructions on page 1
For Paperwork Reduction Act Notice, see page 1 of the separate instructions. cm, 7 99012 NTF 12638 G LD 4224 Form 99 0 (19
Copyright Forms Software only, 1997 Nelco
1 Contributions, gifts, grants, and similar amounts received
a Direct public support _ ... .. . ..
b Indirect public support
C Government contributions (grants)
d Total (add lines la through 1c) (attach schedule of contributors)
1 a
31,780.
-
lb
1C
82,376.
(cash$ 101, 13,000.)
1d
114,156.
2 Program service revenue including government fees and contracts (from
Part VII, line 93) ....
2
253 , 973 .
3 Membership dues and assessments
3
4 Interest on savings and temporary cash investments
4
886 .
5 Dividends and interest from securities
6a Gross rents
b Less: rental expenses
6
_
C Net rental income or (loss) (subtract line 6b from line 6a)... - -
- -
6c
7 Other investment income (describe •
)
7
nue
8a Gross amount from sale of assets other
(A) Securities
(B) Other
-
than inventory
8a
-
b Less. cost/other basis & sales expenses.
8b
-
C Gain or (loss) (attach schedule) .. ...
8C
d Net gain or (loss) (combine line 8c, columns
(A) and (B)) ...
8d
9 Special events and activities (attach schedule)
a Gross revenue (not including $ of
-
contributions reported on line la)
b Less. direct expenses other than fundraising expenses. - .
9b
C Net income or (loss) from special events (subtract line 9b from line 9a)
. - -
10a Gross sales of inventory, less returns and allowances... . ..
b Less cost of goods sold ... . .. .. . .
10a
10b
C Gross profit or (loss) from sales of inventory (attach schedule) (subtract
line 10b from line 1Oa)
10C
11 Other revenue (from Part VII, line 103) . ... . - ..
1 1
- 7 , 888
12 Total revenue (add lines ld, 2, 3, 4, 5, 6c. 7, Bd, 9c, 10c, and I . -
12
361,127.
13 Program services (from line 44, column (B)) - - . . -
13
358,879
14 Management and general (from line 44, column (C)) - -
14
44,956.
-nses
15 Fundraising (from line 44, column (D)) . -
15
16 Payments to affiliates (attach schedule) .. ..... -
16
17 Total expenses (add lines 16 and 44, column (A)) -
17
403,835.
18 Excess or (deficit) for the year (subtract line 17 from line 12) .. . -
18
(42,708)
19 Net assets or fund balances at beginning Of year (from line 73, column (A))
19
1,188,668
is
20 Other changes in net assets or fund balances (attach explanation) .. . ..
20
21 Net assets or fund balances at end of year (combine lines 18, 19. and 20) . - - . ...
21
1,145,960.
Form 990
Department of the Treasury
Internal Revenue Service
A For the 1997 calendar
Rev
Exp
Net
Ass
Rein of Organization Exempt From come Tax
Under section 501(c) of the Internal Revenue Code (except black lung benefit
trust or private foundation) or section 4947(aX1) nonexempt charitable trust
Note: The organization may have to use a copy of this return to satisfy state reporting requirements.
ear, OR tax year period beginningjtll 1 , 1997, and ending Jun 30
OMB No. 1545 -0047
1997
This Form is
Open to Public
Inspection
,1998
B Check if: Please C Name of organization, number and street, city, town, state, and ZIP code 0 Employer identification number
Changeof use IRS r ST HAWAII COALITION FOR THE HOMELESS 99 0263448
o
address label
Initial return print or E State registration number
type.
Final return See 15 KAPIOLANI STREET I I
LJ
Specific F Check • if exemption application
me
Anded return Instruo
gegma reporting) resalsotor tions.
State I LO, HAWAII 96720 spending
� I
G Type of organization --• Exempt under section 501(cX 3 ) 4 LJ (insert numbe ) OR • ► section 4947(a)(1) nonexempt charitable trust
Note: Section 501(cX3) exempt organizations and 4947(aX1) nonexempt pt charitable trusts MUST attach a completed Schedule A (Form 990).
LJ
H(a) Is this a group return filed for affiliates? Yes N No I It either box in H is checked "Yes." enter four -digit
group exemption no (GEN) e
(b) It "Yes," enter number of affiliates for which return is filed • k � J Accounting method D Cash Accrual
(c) is this a separate return tiled by an organization covered by a group ruling? Yes No n Other (specify)•
K Check here ► if the organization's gross receipts are normally not more than $25,000. The organization need not file a return with the IRS.
but if it received a Form 990 Package in the mail, it should file a return without financial data. Some states require a complete return.
Note: Form 990 -E2 may be used by organizations with •ross receipts less than $100,000 and total assets less than $250,000 at end of year
Revenue. Expenses, and Changes in Net Assets or Fund Balances (See Specific Instructions on page 1
For Paperwork Reduction Act Notice, see page 1 of the separate instructions. cm, 7 99012 NTF 12638 G LD 4224 Form 99 0 (19
Copyright Forms Software only, 1997 Nelco
Do not include amounts reported on line
6b, 8b, 9b, lob, or 16 of Part I.
(A) Total
(B) Program
services
(C) Management
and general
(D) Fundraising
a2 Grants and allocations (attach schedule) . -
non
(Gash$ wsh$ )
22
BASIC NECESSITIES TO HOMELESS PEOPLE LIVING IN THE COUNTY
..
-
-
?3 Specific assistance to individuals (attach sch.)
?4 Benefits paid to or for menbers (attach sch) ..
25 Compensation of officers, directors, etc .. - .
as Other salaries and wages ...
a7 Pension plan contributions ....... .... .
28 Other employee benefits
29 Payroll taxes
30 Professional fundraising fees ...... .... ,
31 Accounting fees ...
32 Legal fees. .... ...
33 Supplies
34 Telephone .... ....
35 Postage and shipping .... ....... ...
36 Occupancy
37 Equipment rental and maintenance .. . .
38 Printing and publications
39 Travel
40 Conferences, conventions, and meetings...
41 Interest ...
42 Depreciation, depletion, etc. (attach schedule)
43 Other expenses (itemize). a
23
7 , 832.
7 , 8 3 2 .
24
25
(Grants and allocations $
)
C
26
185,224.
157,440.
27,784.
27
)
d
28
15,351.
12,588.
2,763.
(Grants and allocations $
29
24,400.
20,008.
4,392.
30
31
20,362.
12,500.
7,862.
32
33
34
35
36
38,991.
38,991.
37
4,253.
4 , 253 .
38
39
40
41
3,081.
3 , 081.
42
47,753.
47,753.
3a
b
3b
C
43c
d
43d
e See Sch. Attached
43e
Al 4
56,588.
403,835.
54,433.
358,879.
2,155.
44,956.
44 Total functional expenses (add lines 22 through
g310T�anarizations se to compltals to eting c ll nesolumns
lB ,cry the - 15
what is the organization's primary exempt purpose? ►
Program Service
Expenses
(Required for 501(cX3)
and (4) orgs., and 4947(a$1)
trusts, but optional
for others )
All organizations must describe their exempt purpose achievements in a clear and concise manner. State the number of clients
served, publications issued, etc. Discuss achievements that are not measurable. (Section 501(cX3) and (4) organizations and
4347(aX 1) nonexempt charitable trusts must also enter the amount of grants and allocations to others)
P
a PROVIDED SHELTER, FOOD, CLOTHING, ASSISTANCE, AND OTHER
358,879.
BASIC NECESSITIES TO HOMELESS PEOPLE LIVING IN THE COUNTY
OF HAWAII.
(Grants and allocations $
)
b
(Grants and allocations $
)
C
(Grants and allocations $
)
d
(Grants and allocations $
)
e Other program services (attach schedule) (Grants and allocations $
)
Rorm990(1997) EAST HAWAII COALIW FOR THE HOMELESS 963448 Page 2
I Part - SF Statement of At organi ations must complete column (A). Columns (B),(C), and (D)are required for section 501(cX3) and (4) organizations and
Functional Ex section 4947(a$1) nonexempt charitable trusts but optional for others (See Specific Instructions on page 15)
Reporting of Joint Costs.-- Did you report in column (B (Program services) any joint costs from a combined educational
campaign and fundraising solicitation?
rf - Yes,' enter (i)the aggregate amount of these joint costs $ ; (ii) amt. allocated to Prog. services .. $
iul)the amount allocated to Management and general $ ; and (iv) amt. allocated to Fundraising$
►9Yes No
Part lit) Statement of Program Service Accomplishments (See Specific Instructions on page 18.)
Total of Pr ram Service Expenses (should equal line 44, column (B), Program services)
-A.4 1 NIX 12639 GLD 4224
- mrnght Forms Software Only, 1997 Nelco
► 358,879.
Note: Where required, attached schedules and amounts within the description (
(A) (
(B)
As 5
45 Cash -- non- interest - bearing .
47a .
... 5
55,457. 4
45 7
76,415.
46
.
47b 4
48a
48c
48b 4
key e
employees
102, 079. 4
49 5
54,059.
50
51c
51 b 5
55a
5
52
8,623.
53 6
6,398.
5
54
-
55b 5
57a 1
1,224,987.
29,900. 5
56 0
0.
1, 082, 352. 5
57c 1
1,046,124.
57b 1
178, 863. 1
1 9
900. 5
58 5
500.
59 Total assets (add lines 45 through 58) (must equal line 74) ... 1
1,279,311.
59 1
1,183,496.
6
lilies s
60 Accounts payable and accrued expenses 5
5,072.
60 3
3,969.
6
61
62
63
64a
62,169.64b 1
14,812.
23,402. 6
65 1
18,755.
66 Total liabilities (add lines 60 through 65) . _ ...... .. .. 9
90,643.
66 3
37,536.
O
is l
Organizations that follow SFAS 117, check here ■ N and c
complete lines 67
1, 188, 668. 6
67 1
1, 145, 960.
6
68
.... 6
69
Ass
Liab
Net
Asse
or F
Bala
Form990(1997) EAST HAWAI OALITION FOR THE HOMELES
[Part IVI
Balance Sheets (See Specific Instructions on page 18.)
99- 0263448
Fo m 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular
organization How the public perceives an organization in such cases may be determined by the information presented on l s return. Therefore,
please make sure the return is complete and accurate and fully describes, in Part Ill, the organization's programs and accomplishments
CAA 7 99034 NIT 12640 GLD 4225
Copyright Forms Software Only, 1997 Nelco
Page 3
[Part tv ^Al Reconciliation of Revenue per Audited
Financial Statements with Revenue per
Return (See Specific Instruc ions, page 20.)
Part FY -BI Reconciliation of Expenses
per Audited
Expenses per
Financial Statements with
Return
a Total revenue, gains, and other support
per audited financial statements . .. ►
b Amounts included on line a but not on
line 12, Form 990:
(1) Net unrealized gains
on investments .. $
a
-
389,962.
a Total expenses and losses per audited
financial statements , , . , . ►
b Amounts included on line a but not
on line 17, Form 990:
(1) Donated services
& use of facilities.. $ 28,835.
I
432,670.
-
b
-
28,835.
b
28, 835.
(2) Donated services
& use of facilities . $ 28,835.
(2) Prior year adjust-
rnents reported on
line 20, Form 990 $
(3) Recoveries of prior
year grants .... $
(3) Losses reported on
line 20, Form 990 . $
(4) Other (specify):
(4) Other (specify)'
Add amounts on lines (1) through (4) . •
C Linea minus line b .. .. ... .. ►
d Amounts included on line 12,
Form 990 but not on line a:
(1) Investment expenses
not included on
line 6b, Form 990 $
$
�
3 61, 127 .
Add amounts on lines (1) through (4).. le
c Linea minus line b •
d Amounts included on line 17,
Form 990 but not on line a:
(1) Investment expenses
not included on
line 6b, Form 990 $
C
403,835.
-
d
- -
d
'
(2) Other (specify)
(2) Other (specify)
$
$
Add amounts on lines (1) and (2) ►
e Total revenue per line 12, Form 990
l i n e ►
Add amounts on lines (1) and (2). ...le
e Total expenses per line 17, Form 990
(line c plus lined) ■
361,127.
1 cu I
403,835.
Form 990 (1997) EAST HI COAL117bN FOR THE HOMELESS
P age 4
L ist of Officers, Directors, Trustees, and Key Employees (List each one even it not compensated, see Specific
Instructions on page 20.)
75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than 3100.000 from your
organization and all related organizations, of which more than $10,000 was provided by the related organizations' ■ LI Yes No
If "Yes,' attach schedule -- see Specific Instructions on page 20.
CAA 7 99034 NWF 12641 GLD 4225
Copyright Forms Software Only, 1997 Nelco
(A) Name and address
(B) Title and average
hours per week
devoted to position
(C) Compensation
(if not paid,
enter -0-.)
(D) Contributions to
employee benefit plans
& deferred comp
(E) Expense
account and other
allowances
See
attached schedule
Form 990 (1997) EAST HI COAL117bN FOR THE HOMELESS
P age 4
L ist of Officers, Directors, Trustees, and Key Employees (List each one even it not compensated, see Specific
Instructions on page 20.)
75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than 3100.000 from your
organization and all related organizations, of which more than $10,000 was provided by the related organizations' ■ LI Yes No
If "Yes,' attach schedule -- see Specific Instructions on page 20.
CAA 7 99034 NWF 12641 GLD 4225
Copyright Forms Software Only, 1997 Nelco
Form 990 (1997) EAST HI COALTIION FOR THE HOMELESS
0263448
[ Part VI
and check whether it is u exempt OR u nonexempt.
85e
85f
86b
87a
76
77
78a
78b
79
80a
81b
82a
83a
83b
84a
84b
85a
85b
85g
85h
88
89b
X
X
X
Other Information (See Specific Instructions on page 21.)
76 Did organization engage in any activity not previously reported to IRS? If "Yes," attach detailed description of each activity
77 Were any changes made in the organizing or governing documents but not reported to the IRS?
If "Yes," attach a conformed copy of the changes.
78a Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return? ...
b If "Yes," has it filed a tax return on Form 990 for this year?
79 Was there a liquidation, dissolution, termination, or substantial contraction during the year? If "Yes," attach a statement
80a Is the organization related (other than by association with a statewide or nationwide organization) through common
membership, governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization?
b If "Yes," enter the name of the organization •
81a Enter the amount of political expenditures, direct or indirect, as described in the
instructions for line 81 ... ... ....... .... .. 181 a I
b Did the organization file Form 1120 - POL for this year?
82a Did the organization receive donated services or the use of materials, equipment, or facilities at no charge or at
substantially less than fair rental value?
b If "Yes," you may indicate the value of these items here. Do not include this amount
as revenue in Part I or as an expense in Part II. (See instructions for reporting in
Part Ill.) 182b1 28,835.
83a Did the organization comply with the public inspection requirements for returns and exemption applications? .. . .
b Did the organization comply with the disclosure requirements relating to quid pro quo contributions?
84a Did the organization solicit any contributions or gifts that were not tax deductible?
b If "Yes: did the organization include with every solicitation an express statement that such contributions or gifts were not
tax deductible?
85 501(cX4), (5), or (6) organizations. -- a Were substantially all dues nondeductible by members?
b Did the organization make only in -house lobbying expenditures of $2,000 or less?
If "Yes" was answered to either 85a or 85b, do not complete 85c through 85h below unless the organization received a
waiver for proxy tax owed for the prior year.
C Dues, assessments, and similar amounts from members 85c
d Section 162(e) lobbying and political expenditures 85d
e Aggregate nondeductible amount of section 6033(eX1 XA) dues notices
f Taxable amount of lobbying and political expenditures (line 85d less 85e)
g Does the organization elect to pay the section 6033(e) tax on the amount in 85f?
h If section 6033(eX1 XA) dues notices were sent, does the organization agree to add the amount in 85f to its reasonable
estimate of dues allocable to nondeductible lobbying and political expenditures for the following tax year?
86 501(cX7) organizations. -- Enter: a Initiation fees and capital contributions included on
line 12 . .. 86a
b Gross receipts, included on line 12, for public use of club facilities
87 501(cX12) organizations -- Enter: a Gross income from members or shareholders .
b Gross income from other sources. (Do not net amounts due or paid to other sources
against amounts due or received from them.) .. .. .... .. ... 87b
88 At any time during the year, did the organization own a 50% or greater interest in a taxable corpora on or partnership?
If "Yes," complete Part IX .. ... ... . .
89a 501(c)(3) organizations. -- Enter: Amount of tax imposed during the year under:
section 4911 • , section 4912 • ; section 4955 •
b 501(c X3) and 501(c X4) organizations -- Did the organization engage in any section 4958 excess benefit transaction
during the year? If "Yes," attach a statement explaining each transaction .. _ . _ ... . .
C Enter Amount of tax imposed on the organization managers or disqualified persons during the year under
sections 4912, 4955, and 4958. ..
•
d Enter. Amount of tax in 89c, above, reimbursed by the organization .
90a List the states with which a copy of this return is filed •
b Number of employees employed in the pay period that includes March 12, 1997 (See instructions.)
91 The books are in care of • EAST HAWAII COALITION FOR THE HOMELESS Telephone no •808-961-2559
Located at ■ 115 KAPIOLANI STREET, HILO, HAWAII ZIP +4to- 96720
92 Section 4947(a X1) nonexempt charitable trusts filing Form 990 in lieu of Form 1041 -- Check here.
and enter the amount of tax - exempt interest received or accrued during the tax year. .. _ . .. • 192
cour 7 99056 NTF 12642 GLD 2877
Copyright Forms Software Only, 1997 Nelco
•
90b
Page 5
Yes No
X
x
X
X
X
X
X
X
X
• gross amounts unless otherwise
ated
Program service revenue,
SHELTER FEES
Unrelated business income
Excluded by section 512, 513, or 514
(E)
Related or exempt
function income
( A )
Business
code
(B)
Amount
(C)
Exclusion code
(D)
Amount
93q
HELP PROVIDE TEMPORARY HOUSING FOR HOMELESS FAMILIES & INDIVIDUALS
95
HELP PROVIDE TEMPORARY HOUSING FOR HOMELESS FAMILIES & INDIVIDUALS
7,445.
TRANSITIONAL FEES
103e
HELP PROVIDE TEMPORARY HOUSING FOR HOMELESS FAMILIES & INDIVIDUALS
103e
LOSS ON SALE OF INVESTMENT PROPERTY
5,229.
Pl ease
Sign
9
Here
Under penalties of perjury, I declare that haee exam d this return, inc(uding accompanying schedules and statements, and to the best of my knowledge and
belief, 1 l is true. correct, and complete Declaration o epar (other than officer) is based on all intormation of which preparer has any knowledge (See
General [ruction U, on p ge 10
- i t _ / L 2 (Jr'
C-c L< /. 5 I v f=t Pa a (-Ile�t1 T c
E A .�LI REk
i =, peor
/
o Signature o officer Date
r
Type or print name and title
Paid
Preparer's
UseOnly
Preparers � , -
signature ` /
Date �J/
/ Z- % 1
'
Check if self -
ployed 1.• n
Medicare /Medicaid payments
I Fees and contracts from govt. agencies
Membership dues and assessments
Interest on savings and temporary cash
investments .. .. ....
Dividends and interest from securities.. .
Net rental income or (toss) from real estate:
Idebt - financed property
)not debt- financed property . ..
Net rental income or (loss) from personal
property ... ....
Other investment income .
Gain or (loss) from sales of assets other
than inventory ...
Net income or (loss) from special events . .
Gross profit /(loss) from sales of inventory
Other revenue. a
Fir's name (or y urs Dolan, Silva & Assoc. , CPA Inc
m
EIN ■ 99- 0284383
ifself- employed) 11■16A Railroad Avenue
ZIPt4► 96720
and address Hilo, HI
241,299.
14
886.
)
1
See Sch. Attached
- 7,888.
Subtotal (add columns(B),(D),and(E)) .
0.
886.
246, 085.
'Part Vttt
Relationship of Activities to the Accomplishment of Exempt Purposes (See Specific Instructions on pg. 26.)
Line No.
V
Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment of the
organization's exempt purposes (other than by providing funds for such purposes).
93a
HELP PROVIDE TEMPORARY HOUSING FOR HOMELESS FAMILIES & INDIVIDUALS
93b
HELP PROVIDE TEMPORARY HOUSING FOR TRANSITIONAL CLIENTS
93q
HELP PROVIDE TEMPORARY HOUSING FOR HOMELESS FAMILIES & INDIVIDUALS
95
HELP PROVIDE TEMPORARY HOUSING FOR HOMELESS FAMILIES & INDIVIDUALS
103e
PROVIDE LAUNDRY MACHINES & SODA MACHINE FOR CLIENTS
103e
HELP PROVIDE TEMPORARY HOUSING FOR HOMELESS FAMILIES & INDIVIDUALS
103e
LOSS ON SALE OF INVESTMENT PROPERTY
i
Name, address, and employer identification
number of corporation or partnership
percentage of
ownership
Interest
Nature of
business activities
Total
income
End -of -year
assets
0
i
Pl ease
Sign
9
Here
Under penalties of perjury, I declare that haee exam d this return, inc(uding accompanying schedules and statements, and to the best of my knowledge and
belief, 1 l is true. correct, and complete Declaration o epar (other than officer) is based on all intormation of which preparer has any knowledge (See
General [ruction U, on p ge 10
- i t _ / L 2 (Jr'
C-c L< /. 5 I v f=t Pa a (-Ile�t1 T c
E A .�LI REk
i =, peor
/
o Signature o officer Date
r
Type or print name and title
Paid
Preparer's
UseOnly
Preparers � , -
signature ` /
Date �J/
/ Z- % 1
'
Check if self -
ployed 1.• n
Preparer's SSN
- —
Fir's name (or y urs Dolan, Silva & Assoc. , CPA Inc
m
EIN ■ 99- 0284383
ifself- employed) 11■16A Railroad Avenue
ZIPt4► 96720
and address Hilo, HI
Form99O(1997) EAST HAWAII C TION FOR THE HOMELESS 4119- 0263448
iP
Ente
Indic
93
a
b
c
d
e
f
94
95
96
97
98
99
100
101
102
103
104
105 Total (add line 104, columns (B), (0), and (E))
Note: (Line 105 plus line 1d, Part I, should equal the amount on line 12, Part I.)
CAA 7 990b6 NTF 12643
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Page 6
246,971.
Part N Information Regarding Taxable Subsidiaries (Complete this Part if "Yes" box on line 88 is checked.
(a) Name and address of each employee paid more
than $50,000
(b) Title and average hours
per week devoted to position
(c) Compensation
(d)Contnbuhons to
empi. benefit plans &
deferred compensation
(e) Expense
account and
other allowances
N/A
Total number of other employees paid over
$50,000
•
SCHEDULE A
(Form 990)
Department of the Treasury
Internal Revenue Service
•anization Exempt Under Sectioo•01(c)(3)
(Except Private Foundation)) and Section 501(e), 501(1), 501(k),
501(n), or Section 4947(ax1) Nonexempt Charitable Trust
Supplementary Information
See separate instructions.
P. Must be completed by the above organizations and attached to their Form 990 or 990 -E2.
Name of the organization
EAST HI COALITION FOR THE HOMELESS
OMB No 1545 -0047
1997
Employer identi ication number
99- 0263448
Part t I Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees
(See instructions on page 1. List each one If there are none, enter "None. ")
art II
Compensation of the Five Highest Paid Independent Contractors for Professional Services
(See instructions on page 1 List each one (whether individuals or firms) If there are none, enter "None ")
(b) Type of service
N/A
(a) Name and address of each independent contractor paid more than $50,000
Total number of others receiving over 550,000 for
professional services . .
For Paperwork Reduction Act Notice, see page 1 of the instructions for Form 990 and Form 990 -EZ.
CAA 7 990Al2 NTF 12644 GLD 3274
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(c) Compensation
Schedule A (Form 990) 1997
EAST HI COALITION FOR • HOMELESS
Schedule A (Form 990) 1997
[Part III)
1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to
influence public opinion on a legislative matter or referendum? .. .. ... ... . .
If "Yes," enter total expenses paid or incurred in connection with the lobbying activities ■ $
Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI -A Other
organizations checking "Yes," must complete Part VI -B AND attach a statement giving a detailed description of the
lobbying activities.
2 During the year, has the organization, either directly or indirectly, engaged in any of the following acts with any of its
trustees, directors, officers, creators, key employees, or members of their families, or with any taxable organization with
which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary.
a Sale, exchange, or leasing of property?
b Lending of money or other extension of credit?
C Furnishing of goods, services, or facilities?.. ... .. .. .. . .
d Payment of compensation (or payment or reimbursement of expenses if more than $1,000)?
e Transfer of any part of its income or assets? . .. .. . .. .. . .. . . . .
If the answer to any question is "Yes," attach a detailed statement explaining the transactions.
3 Does the organization make grants for scholarships, fellowships, student loans, etc ? .. ..... ..
4 Attach a statement to explain how the organization determines that individuals or organizations receiving grants or loans
from it in furtherance of its charitable programs qualify to receive payments. (See instructions on page 2.)
I Part IV
The o ganization is not a private foundation because it is (Please check only ONE applicable box.)
5 A church, convention of churches, or association of churches. Section 170(bX1XAXi).
6 A school. Section 170(bX1XAXn). (Also complete Part V, page 4 )
7 A hospital or a cooperative hospital service organization. Section 170(bX 1 XAXiii).
8 A Federal, state, or local government or governmental unit Section 170(bX1XAXv)
9 A medical research organization operated in conjunction with a hospital Section 170(b)(1 XAXIii). Enter the hospital's name, city,
and state •
10 0 An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(bX 1 )(AX iv)
(Also complete the Support Schedule in Part IV -A )
11a ® An organization that normally receives a substantial part of its support from a governmental unit or from the general public
Section 170(b)( 1 XAXvi). (Also complete the Support Schedule in Part IV -A.)
11 b A community trust. Section 170(bX1 XAXvi) (Also complete the Support Schedule in Part IV -A )
—
12 _ An organization that normally receives (1) more than 33 1/3% of its support from contributions, membership fees, and gross
receipts from activities related to its charitable, etc , functions -- subject to certain exceptions, and (2) no more than 33 1/3% of its
support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the
organization after June 30, 1975. See section 509(a )(2) (Also complete the Support Schedule in Part IV -A )
13 0 An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations
described in (1) lines 5 through 12 above, or (2) section 501(cX4), (5), or (6), if they meet the test of section 509(a)(2) (See
section 509(aX3) )
Statements About Activities
9 02634 •
1
2a
2b
X
2c
2d
2e
3
Yes
X
Reason for Non - Private Foundation Status (See instructions on pages 2 through 4.)
Provide the following information about the supported organizations (See instructions on page 4.)
(a) Name(s) of supported organization(s)
14 An organization organized and operated to test for public safety- Section 509(aX4) (See instructions on page 4.)
CAA 990Al2 NTF 12645 GLD 3274
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Page 2
No
X
X
X
X'
X
(b) Line number
from above
0
EAST HI COALITION FCIDHE HOMELESS 99- 02634•
Schedule A (Form 990) 1997
I Part V ( Private School Questionnaire (See instructions on page 4.)
(To be completed ONLY by schools that checked the box on line 6 in Part IV)
29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other
governing instrument, or in a resolution of its governing body?
30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures.
catalogues, and other written communications with the public dealing with student admissions, programs, and
scholarships'
31 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the
period of solicitation for students, or during the registration period if it has no solicitation program, in a way that makes
the policy known to all parts of the general community it serves? . .. ....
If "Yes." please describe; if "No," please explain (If you need more space, attach a separate statement )
32 Does the organization maintain the following.
a Records indicating the racial composition of the student body, faculty. and administrative stall' ...... ...
b Records documenting that' scholarships and other financial assistance are awarded on a racially nondiscriminatory
basis?
C Copies of all catalogues, brochures, announcements. and other written communications to the public dealing with
student admissions, programs, and scholarships?
d Copies of all material used by the organization or on its behalf to solicit contributions'
If you answered "No" to any of the above, please explain. (If you need more space, attach a separate statement.)
33 Does the organization discriminate by race in any way with respect to:
a Students' rights or privileges?
b Admissions policies'
C Employment of faculty or administrative staff' ... .. ........ ... .. .
d Scholarships or other financial assistance' . . ...
e Educational policies'
f Use of facilities'
9 Athletic programs'
h Other extracurricular activities? ... ... .. ... ..... ... ..
If you answered Yes" to any of the above, please explain (If you need more space, attach a separate statement )
34a Does the organization receive any financial aid or assistance from a governmental agency?
b Has the organization s right to such aid ever been revoked or suspended'.... .. . . .. _ .
If you answered "Yes" to either 34a or b, please explain using an attached statement
35 Does the organization certify that it has complied with the applicable requirements of sections 4 01 through 4 05 of
Rev Proc. 75 -50, 1975 -2 C B. 587, covering racial nondiscrimination' If 'No," attach an explanation
CAA 7 990A34 NTF 126 GLD 3275
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Nip
Page 4
29
30
31
32a
32b
32c
32d
33a
33b
33c
33d
33e
33f
33g
33h
34a
34 b
35
Yes
No
Calendar year (or fiscal year beginning ln)•
(a) 1996
(b) 1995
(e) 1994
(d) 1993
(e) Total
15 Gifts, grants. and contributions
received (Do not Include unusual
grants. See line 28)
564, 910.
263, 147.
541, 695.
428, 001.
1,
797, 753.
16 Membership fees received
17 Gross receipts from admissions,
merchandise sold or services
ppeerformed, or furnishing of
facilities in any activity that Is not
a business unrelated to the
organization's charitable, etc,
purpose
12,545.
19,121.
19,800.
13,979.
65,445.
18
605.
3, 046.
3,837.
1,663.
9,151.
Gross income from Interest,
dividends, amounts received from
payments ities loans
(se n 5 on 12(x)(5)), secur rents,
royalties, and unrelated
taxable income (less section tion 511
511
taxes) from businesses acquired
by is eerganizanon attar June 30,
1 g Net income from unrelated
business activities not included In
line 18
20 Tax revenues levied for the
organization's benefit and either
paid to it or expended on Its
behalf
'
21 The value of services or facilities
furnished to the organization by
a governmental unit without
charge. Do not include the value
of services or facilities generally
furnished to the public without
charge
22 Other income. Attach a schedule
Do not include gain or (loss) from
sale of capital assets
3,169"
6,711.
10,549"
2,148.
22,577.
23 Total of lines 15 through 22
581, 229"
292, 025.
575, 881.
445, 791.
1,
894, 926.
24 Line 23 minus line 17
568,684.
272, 904.
556, 081.
431, 812.
1,
829, 481.
25 Enter s %of line 23
5,812.
2,920.
5,759"
4,458
26 Organizations described in lines
b Attach a list (which is not open
person (other than a governmental
through 1996 exceeded the amount
C Total support for section 509(aX
d Add: Amounts from col. (e) for
e Public support (line 26c minus
^' f Public support percentage (line
10 or 11: a Enter 2% of amount in column (e), line 24 •
to public inspection) showing the name of and amount contributed by each
unit or publicly supported organization) whose total gifts for 1993
shown in line 26a. Enter the sum of all these excess amounts •
1) test: Enter line 24, column (e) •
lines' 18 9,151. 19
26a
36,590.
26b
26c
1,
829,481.
" " -'
26d
''
' '-
31,728 .
22 22,577. 26b ►
line 26d total) O.
26e (numerator) divided by line 26c (denominator)) •
26e
1,797,753.
26f
98.27%
EAST HI COALITION FOR HOMELESS 99 - 026344•
Schedule A (Form 990) 1997
Pare tV- a Support Schedule (Complete only if you checked a box on line 10, 11, or 12.) Use cash method of accounting.
Note: You may use the worksheet in the instructions for converting from the accrual to the cash method of accountin
O rganizations descri on l 12: a For amounts included in lines 15, 16, and 17 that were received from a "disqualified person,"
attach a list to show the name of, and total amounts received in each year from, each "disqualified person." Enter the sum of such amounts
for each year.
(1996) (1995) (1994) (1993)
b For any amount included in line 17 that was received from a nondisqualified person, attach a list to show the name of, and amount received
for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described
in lines 5 through 11, as well as individuals.) After computing the difference between the amount received and the larger amount described in
(1) or (2), enter the sum of these differences (the excess amounts) for each year
(1996) (1995)
(1994)
(1993)
C Add. Amounts from col. (e) for lines. 15 16
17 20 21 . ► 27c
d Add. tot1ale and line 27b total . .. •
e Public support (line 27c total minus line 27d total) .... •
f Total support for section 509(aX2) test. Enter amount on line 23, col. (e). • 1 27f I S
g Public support percentage (line 27e (numerator) divided by line 27f (denominator)) ... •
h Investment income percentage (line 18, column (e) (numerator) divided by line 27f (denominator))
27d
27e
27g
27h
P 3
28 Unusual Grants: For an organization described in line 10, 11, or 12 that received any unusual grants during 993 through 1996, attach a list
(which is not open to public inspection) for each year showing the name of the contributor, the date and amount of the grant, and a brief
description of the nature of the grant. Do not include these grants in line 15. (See instructions on page 4 )
CAA 7 990A34 NTF 12646 GLD 3275
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EAST HI COALITION FCHE HOMELESS 99- 02634111
Schedule A (Form 990) 1997 Page 6
I Part NU I Information Regarding Transfers To and Transactions and Relationships With Noncharitable
Exempt Organizations
51 Did the reporting organization directly or indirectly engage in any of the following with any other organization described in section 501(c) of
the Code (other than section 501(cX3) organizations) or in section 527, relating to political organizations?
a Transfers from the reporting organization to a nonchantable exempt organization ot'.
(i) Cash
Cu) Other assets
b Other transactions
(i) Sales of assets to a noncharitable exempt organization
(ii) Purchases of assets from a noncharitable exempt organization
(iii) Rental of facilities or equips rent
(iv) Reimbursement arrangements . .. .
(v) Loans or loan guarantees ..
(vi) Performance of services or membership or fundraising solicitations
C Sharing of facilities, equipment, mailing lists, other assets. or paid employees
d If the answer to any of the above is "Yes," complete the following schedule. Column (b) should always show the fair market value of the
goods, other assets, or services given by the reporting organization If the organization received less than fair market value in any transaction
or sharing arrangement, show in column (d) the value of the goods, other assets, or services received:
(a)
Line no.
N/A
(b)
Amount involved
(c)
Name of noncharitable exempt organization
(d)
Description of transfers, transactions. & sharing arrangements
52a Is the organization directly or indirectly affiliated with, or related to, one or more tax- exempt organizations described in
section 501(c) of the Code (other than section 501(c)(3)) or in section 527? • Yes
b If "Yes," complete the following schedule:
51a(i)
a(II)
b(i)
b(ii)
b(iii)
b(iv)
b(v)
b(vi)
Yes
No
X
X
No
GLD 3276
(b)
Type of organization
N/A
(a)
Name of organization
CAA 7 990A56 NOT 12649
Copyright Forms Software Only, 1997 Neico
(c)
Description of relationship
EAST HI COALITION FOR all HOMELESS 99- 026344
Schedule A (Form 990) 1997
[Part Vt-A Lobbying Expenditures by Electing Public Charities (See instructions on page 6 )
(To be completed ONLY by an eligible organization that filed Form 5768)
Check here ■ a
Check here ► b
if the organization belongs to an affiliated group
if you checked "a" above and limited control" provisions apply.
is an amount on either line 43 or line 44, you must file Form 4720
36
37
38
39
40
41
42
43
44
(a)
Affiliated group
totals
(b)
Limits on Lobbying Expenditures
(The term "expenditures" means amounts paid or incurred )
36 Total lobbying expenditures to influence public opinion (grassroots lobbying)
37 Total lobbying expenditures to influence a legislative body (direct lobbying)
38 Total lobbying expenditures (add lines 36 and 37)
39 Other exempt purpose expenditures. .
40 Total exempt purpose expenditures (add lines 38 and 39)
41 Lobbying nontaxable amount. Enter the amount from the following table --
It the amount on line 40 is -- The lobbying nontaxable amount is
Not over $500,000 20% of the amount on line 40
Over $500,000 but not over $ 1,000,000 plus 15% of the excess over $500,000
Over $1,000,000 but not over $1,500,000 $175,000 plus 10% of the excess over 51,000,000
Over $1,500,000 but not over $17,000,000 5225.000 plus 5% of the excess over 51,500,000
Over $17,000,000 $1,000,000
42 Grassroots nontaxable amount (enter 25% of line 41)
43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36
44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38.
Caution: If there
4 -Year Averaging Period Under Section 501(h)
(Some organizations that made a section 501(h) election do not have to complete all of the five columns below.
CAA 7 990A56 NTF 12648 GLD 3276
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See the instructions for lines 45 through 50 on page 7.)
EF art VI - Lobbying Activity by Nonelecting Public Charities
(For reporting only by organizations that did not complete Pan VI -A) (See instructions on page 7 )
During the year, did the organization attempt to influence national, state or local legislation, including any
attempt to influence public opinion on a legislative matter or referendum, through the use of:
a Volunteers .... .. .. .. ... .. ... .
b Paid staff or management (Include compensation in expenses reported on lines c through h ) . .. . .
C Media advertisements .. - ... - - .. ... .. .. - .
d Mailings to members, legislators, or the public ... .... .. ... .. e Publications, or published or broadcast statements . .
f Grants to other organizations for lobbying purposes .. . .. .
g Direct contact with legislators. their staffs, government officials. or a legislative body . .. h Rallies, demonstrations seminars, conventions, speeches, lectures, or any other means
Total lobbying expenditures (add lines c through h)
If "Yes to any of the above, also attach a statement giving a detailed description of the lobbying activities
Yes
No
X
X
X
X
X
X
X
To be completed
for ALL electing
organizations
Amount
Page 5
Lobbying Expenditures During 4 -Year Averaging Period
Calendar year (or fiscal
year beginning in) •
(a)
1997
(b)
1996
(c)
1995
(d)
1994
(e)
Total
45 Lobbying
nontaxable amount .
46 Lobbying ceiling
amount (15Q%
of line 45(e)) ..
-
47 Total lobbying
expenditures .. ..
48 Grassroots
nontaxable amount .
49 Grassroots ceiling
amount (159% of line 48(e)) .
-
--
_
- „
50 Grassroots lobbying
expendrtures . ..
EAST HI COALITION FOR all HOMELESS 99- 026344
Schedule A (Form 990) 1997
[Part Vt-A Lobbying Expenditures by Electing Public Charities (See instructions on page 6 )
(To be completed ONLY by an eligible organization that filed Form 5768)
Check here ■ a
Check here ► b
if the organization belongs to an affiliated group
if you checked "a" above and limited control" provisions apply.
is an amount on either line 43 or line 44, you must file Form 4720
36
37
38
39
40
41
42
43
44
(a)
Affiliated group
totals
(b)
Limits on Lobbying Expenditures
(The term "expenditures" means amounts paid or incurred )
36 Total lobbying expenditures to influence public opinion (grassroots lobbying)
37 Total lobbying expenditures to influence a legislative body (direct lobbying)
38 Total lobbying expenditures (add lines 36 and 37)
39 Other exempt purpose expenditures. .
40 Total exempt purpose expenditures (add lines 38 and 39)
41 Lobbying nontaxable amount. Enter the amount from the following table --
It the amount on line 40 is -- The lobbying nontaxable amount is
Not over $500,000 20% of the amount on line 40
Over $500,000 but not over $ 1,000,000 plus 15% of the excess over $500,000
Over $1,000,000 but not over $1,500,000 $175,000 plus 10% of the excess over 51,000,000
Over $1,500,000 but not over $17,000,000 5225.000 plus 5% of the excess over 51,500,000
Over $17,000,000 $1,000,000
42 Grassroots nontaxable amount (enter 25% of line 41)
43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36
44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38.
Caution: If there
4 -Year Averaging Period Under Section 501(h)
(Some organizations that made a section 501(h) election do not have to complete all of the five columns below.
CAA 7 990A56 NTF 12648 GLD 3276
Copyright Forms Software Only. 1997 Neico
See the instructions for lines 45 through 50 on page 7.)
EF art VI - Lobbying Activity by Nonelecting Public Charities
(For reporting only by organizations that did not complete Pan VI -A) (See instructions on page 7 )
During the year, did the organization attempt to influence national, state or local legislation, including any
attempt to influence public opinion on a legislative matter or referendum, through the use of:
a Volunteers .... .. .. .. ... .. ... .
b Paid staff or management (Include compensation in expenses reported on lines c through h ) . .. . .
C Media advertisements .. - ... - - .. ... .. .. - .
d Mailings to members, legislators, or the public ... .... .. ... .. e Publications, or published or broadcast statements . .
f Grants to other organizations for lobbying purposes .. . .. .
g Direct contact with legislators. their staffs, government officials. or a legislative body . .. h Rallies, demonstrations seminars, conventions, speeches, lectures, or any other means
Total lobbying expenditures (add lines c through h)
If "Yes to any of the above, also attach a statement giving a detailed description of the lobbying activities
Yes
No
X
X
X
X
X
X
X
To be completed
for ALL electing
organizations
Amount
Page 5
(a) Classification of property
(b) Month and
year placed
in service
(c)Basis for depr.
(ousinessnnvestment use
only -- see instructions)
( d )Recovery
period
P-
(e)
Convention
(})Method
(g)Depreciation
deduction
15a 3 -year property
-
12 yrs
S/L
C 40 -year
b 5 -year property
40 yrs
MM
S/L
C 7 -year property
d 1 0 -year property
e 15 -year property
1 20 -year property
g 25 -year property
25 yr s
S/L
h Residential rental
property
27 5 yrs.
MM
S/L
27 5 yrs
MM
S/L
i Nonresidential real
property
39 yrs
MM
S/L
MM
S/L
16a Class life
S/L
b 12 -year
12 yrs
S/L
C 40 -year
40 yrs
MM
S/L
Form 4562
Department of the Treasury
internal Revenue Service (99)
• Depreciation and Amortiz•n
(Including Information on Listed Property)
0. See separate instructions.
Name(s) shown on return
EAST HI COALITION FOR THE HOME
Part I
6 (a)Descrtption of property
12 Section 179 expense deduction Add lines 9 and 10. but do not e
13 Carryover of disallowed deduction to 1998 Add lines 9 and 10, I
► Attach this form to your return.
Business or activity to which this form relates
Election To Expense Certain Tangible Property (Section 179) (Note: If you have any 'listed property,
complete Part V before you complete Pan I )
(b) Cost (business use only)
7
nter more than line 11 .
ess line 12 I. 13
1
2
3
4
5
(c)Elected cost
8
9
10
11
12
1 Maximum dollar limitation If an enterprise zone business, see page 2 of the instructions ... . . .
2 Total cost of section 179 property placed in service See page 2 of the instructions
3 Threshold cost of section 179 property before reduction in limitation . .
4 Reduction in limitation Subtract line 3 from line 2 If zero or less, enter -0-
5 Dollar limitation for tax year Subtract line 4 from line 1 If zero or less, enter -0- If married (ling
separately. see page 2 of the instructions .
7 Listed property. Enter amount from line 27 . ...
8 Total elected cost of section 179 property Add amounts in column (c), lines 6 and 7
9 Tentative deduction Enter the smaller of line 5 or line 8 ..
10 Carryover of disallowed deduction from 1996. See page 3 of the instructions
11 Business income limitation Enter smaller of business income (not less than zero) or line 5 (see instructions)
Note: Do not use Part II or Part III below for listed property (automobiles, certain other vehicles cellular telephones, certain computers or property
used for entertainment, recreation, or amusement) Instead, use Part V for listed property
Part It ! MACRS Depreciation For Assets Placed in Service ONLY During Your 1997 Tax Year (Do Not
Include Listed Property.)
Section A -- General Asset Account Election
14 If you are making the election under section 168(iX4) to group any assets placed in service during the tax year into one or more
general asset accounts, check this box See page 3 of the instructions. _ . ..
Section B -- General De System (GDS) (See page 3 of the instructions
Section C -- Alternative Depreciation System (ADS) (See page 6 of the instructions )
OMB No 1545 -0172
1997
Attachment
Sequence No 67
Identifying number
99- 0263448
$18 000
$200 000
►n
Part Ifl
Other Depreciation (Do Not Include Listed Property.) (See page 6 0
17 GDS and ADS deductions for assets placed in service in tax years beginning before 1997
18 Property subject to section 1680 X1) election
19 ACRS and other depreciation .
For Paperwork Reduction Act Notice, see the separate instructions.
CAA 7 456212 NTF 10967
CopynnhI Forms Software Only, 1997 Nelco, Inc
the instructions )
17
18
19
(Part IV] Summary (See page 7 of the instructions
20 Listed property Enter amount from line 26 20
21 Total. Add deductions on line 12, lines 15 and 16 in column (g) and lines 17 through 20 Enter here and on
the appropriate lines of your return Partnerships and S corporations -- see instructions _ 21
22 For assets shown above and placed in service during the current year, enter the
portion of the basis attributable to section 263A costs - 2 2
47,753.
Form 4562 (1997)
z.sa Uo you have evidence to support business /investment use claimed'' I Yes I' No
23b If "Yes," is the evidence written'
I Yes I No
(a)
Type of property
(list vehicles first)
(b)
p Date
laced in
service
(c)Busn
investment
use
percentage
C or
other basis
Basis for
/investment
use only)
Re
period
Method/
Convention
Depre
deduction
Elected
section 179
cost
28 Total business /investment miles driven
during year (DO NOT Include commuting miles). .
29 Total commuting miles driven during year .
30 Total other personal (noncommuting)
miles driven ... . ... ... .. .
31 Total miles driven during the year Add
lines 28 through 30 ... .... .. . . ,
32 Was the vehicle available for personal use
during off-duty hours ?. .. .. .
33 Was the vehicle used primarily by a more
than 5% owner or related person ?.. ..
34 Is another vehicle available for personal
use'
(a)
Vehicle 1
(b)
Vehicle 2
(c)
Vehicle 3
(d)
Vehicle 4
(e)
Vehicle 5
(f)
Vehicle 6
S/L-
Amortization of costs that begins during your 1997 tax year
%
S/L-
41
Amortization of costs that began before 1997 ... .. _ _
S/L_
42
r`AA
26
27
Add amounts n column (h). Enter the total here and on line 20, page 1
Add amounts n column (i). Enter the total here and on line 7, page 1 . . .. ..... . . ...
Yes
26
Yes
...
. .. 127
No
28 Total business /investment miles driven
during year (DO NOT Include commuting miles). .
29 Total commuting miles driven during year .
30 Total other personal (noncommuting)
miles driven ... . ... ... .. .
31 Total miles driven during the year Add
lines 28 through 30 ... .... .. . . ,
32 Was the vehicle available for personal use
during off-duty hours ?. .. .. .
33 Was the vehicle used primarily by a more
than 5% owner or related person ?.. ..
34 Is another vehicle available for personal
use'
(a)
Vehicle 1
(b)
Vehicle 2
(c)
Vehicle 3
(d)
Vehicle 4
(e)
Vehicle 5
(f)
Vehicle 6
40
Amortization of costs that begins during your 1997 tax year
41
Amortization of costs that began before 1997 ... .. _ _
41
42
r`AA
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Form 4562(1997) • • Page 2
I Part V I Listed Property -- Automobiles, Certain Other Vehicles, Cellular Telephones, Certain Computers,
and Property Used for Entertainment, Recreation, or Amusement
Note: For any vehicle for which you are using the standard mileage rate or deducting lease expense, complete only 23a 23b,
columns (a) through (c) of Section A, all of Section B. and Section C if applicable.
Section A -- Depreciation and Other Information (Caution: See page 8 of the instructions for limits for passenger automobiles )
roperty used more than 50% in a qua riled business use (See page 7 of the Instructions.):
25 Property used 50% or less in a qualified business use (See page 7 of the instrucli
Section B -- Information on Use of Vehicles
Complete this section for vehicles used by a sole proprietor, partner, or other "more than 5% owner," or related person If you provided vehicles to
your employees, first answer the questions in Section C to see if you meet an exception to completing this section for those vehicles.
Section C -- Questions for Employers Who Provide Vehicles for Use by Their Employees
Answer these questions to determine if you meet an excep ion to completing Section B for vehicles used by employees who are not more than 5%
owners or related persons
Yes
35 Do you maintain a written policy statement that prohibits all personal use of vehicles, including commuting, by your
employees' _ _
36 Do you maintain a written policy statement that prohibits personal use of vehicles, except commuting. by your employees'
See page 9 of the instructions for vehicles used by corporate officers, directors, or 1% or more owners .
37 Do you treat all use of vehicles by employees as personal use'
38 Do you provide more than five vehicles to your employees, obtain information from your employees about the use of the
vehicles, and retain the information received' . _ . ..
39 Do you meet the requirements concerning qualified automobile demonstration use' See page 9 of the instructions
Note: If your answer to 35. 36, 37, 38, or 39 is Yes." you need not complete Section B for the covered vehicles
part VII Amortization
Copyright Forms Software Only. 1997 Nelco, Inc
No
(a)
Description of costs
(b)
Date amortization
begins
(c)
A mortizable
amount
(d)
Code
section
Amortization ( )
period or
percentage
(f)
Amortization
for this year
40
Amortization of costs that begins during your 1997 tax year
41
Amortization of costs that began before 1997 ... .. _ _
41
42
r`AA
Total. Enter here and on "Other Deductions" or "Other Expenses" line of your return .. .. _ .
7 ALt *15 .nc.,.,.
42
Form 4562(1997) • • Page 2
I Part V I Listed Property -- Automobiles, Certain Other Vehicles, Cellular Telephones, Certain Computers,
and Property Used for Entertainment, Recreation, or Amusement
Note: For any vehicle for which you are using the standard mileage rate or deducting lease expense, complete only 23a 23b,
columns (a) through (c) of Section A, all of Section B. and Section C if applicable.
Section A -- Depreciation and Other Information (Caution: See page 8 of the instructions for limits for passenger automobiles )
roperty used more than 50% in a qua riled business use (See page 7 of the Instructions.):
25 Property used 50% or less in a qualified business use (See page 7 of the instrucli
Section B -- Information on Use of Vehicles
Complete this section for vehicles used by a sole proprietor, partner, or other "more than 5% owner," or related person If you provided vehicles to
your employees, first answer the questions in Section C to see if you meet an exception to completing this section for those vehicles.
Section C -- Questions for Employers Who Provide Vehicles for Use by Their Employees
Answer these questions to determine if you meet an excep ion to completing Section B for vehicles used by employees who are not more than 5%
owners or related persons
Yes
35 Do you maintain a written policy statement that prohibits all personal use of vehicles, including commuting, by your
employees' _ _
36 Do you maintain a written policy statement that prohibits personal use of vehicles, except commuting. by your employees'
See page 9 of the instructions for vehicles used by corporate officers, directors, or 1% or more owners .
37 Do you treat all use of vehicles by employees as personal use'
38 Do you provide more than five vehicles to your employees, obtain information from your employees about the use of the
vehicles, and retain the information received' . _ . ..
39 Do you meet the requirements concerning qualified automobile demonstration use' See page 9 of the instructions
Note: If your answer to 35. 36, 37, 38, or 39 is Yes." you need not complete Section B for the covered vehicles
part VII Amortization
Copyright Forms Software Only. 1997 Nelco, Inc
No
. NAME:EAST HI COALITION •THE HOMELESS
SUPPORTING SCHEDULE
1997 Form 990
Part II - Statement of Functional Expenses
Line 43 - Other Expenses
Description
OTHER CONTRACTED SERVICES 2,405. 250.
INSURANCE 33,900. 33,900.
REPAIRS & MAINTENANCE 8,918. 8,918.
OFFICE EXPENSES 4,028. 4,028.
FOOD -FEMA 1,388. 1,388.
ADVERTISING 475. 475.
PROPERTY TAXES & LICENSES 241. 241.
OTHER 5,233. 5,233.
• ID NO :99- 0263448
(B) Program (C) Mgmt. (D) Fund -
(A) Total Services & General raising
2,155.
Totals 56,588. 54,433. 2,155.
NAME:EAST HAWAII COALIJ FOR THE HOMELESS
SUPPORTING SCHEDULE
1997 Form 990
Part IV, Balance Sheets - Line 57
Land, Buildings, and Equipment
Description
KIHEIPUA SHELTER DUPLEXES
TRANSITIONAL HOMES - KULEANA/ WILDER
ADMINSTRATIVE BUILDING
LEASEHOLD IMPROVEMENTS - KIHEIPUA
SHELTER SEWER
CAPITAL LEASE ASSET - CANNON COPIER
SHELTER EQUIPMENT
OFFICE FURNITURE & EQUIPMENT
Totals
1997 Form 990
Part IV, Balance Sheets - Line 58
Other Assets
1997 Form 990
Part IV, Balance Sheets - Line 64b
Mortgages and Other Notes Payable
Totals
Description
CAPITAL LEASE OBLIGATION- COPIER
NOTES PAYABLE -BOH LOAN
539,579.
296,307.
191,412.
122,155.
18,135.
42,853.
14,546.
Cost/ Accumulated Book
Basis Deprec. Value
ID NO:99- 0263448
18,135. 14,812. 06/30/97
44,034. 0.
62,169. 14,812.
25,480.
36,915.
46,574.
24,949.
4,231.
29,413.
11,301.
514,099.
259,392.
144,838.
97,206.
13,904.
13,440.
3,245.
1,224,987. 178,863. 1,046,124.
Description Amount
RENTAL DEPOSITS 500.
Total 500.
Original Balance Date of Maturity
Amount Due Note Date
NAME:EAST HAWAII COALI• FOR THE HOMELESS
SUPPORTING SCHEDULE
1997 Form 990
Part IV, Balance Sheets- Line 65
Other Liabilities
•
ID NO:99- 0263448
Description Amount
ACCRUED LIABILITIES 17,604.
FUNDS HELD IN TRUST 1,151.
Total 18,755.
NAME:EAST HAWAII COAL•N FOR THE HOMELESS
SUPPORTING SCHEDULE
1997 Form 990
Part VII Analysis of Income - Producing Activities
Line 103 - Other Revenue
Description
VENDING - LAUNDRY /SODA MACH
OTHER REVENUES
LOSS ON SALE OF
INVESTMENT PROPERTY
•
ID NO:99- 0263448
Unrelated Excluded by sec.
Business Income 512, 513, or 514 (e) Related
(a) (c) or exempt
Bus. (b) Excl. (d) function
code Amount code Amount income
3,208.
651.
- 11,747.
Totals -7 888.
NAME:EAST HI COALITION • THE HOMELESS
SUPPORTING SCHEDULE
1997 Form 990
Part V - List of Officers, Directors, and Trustees
(A) Name and Address
STEPHEN HUMPERS
471 HOOPUNI STREET
HILO, HI 96720
ARHOLD MARTINES
117 KEAWE STREET
HILO, HI 96720
MARC WEINER
P.O. BOX 124
LAUPAHOEHOE, HI 96764
LORRAINE SHIN
169 PUUEO STREET
HILO, HI 96720
BEVERLY G. PAPALIMU
1053 KAUMANA DR.
HILO, HI 96720
PATRICIA MARTINEZ
P.O. BOX 1357
HILO, HI 96721
PAUL D'ALMEIDA
P.O. BOX 1782
HILO, HI 96721
ALICE MOON
121 LOKAOKA STREET
HILO, HI 96720
WILFRED OKABE
322 NANIAKEA STREET
HILO, HI 96720
JD PENN
169 PUUEO STREET
HILO, HI 96720
ARDITH RENTERIA
P.O. BOX 1007
PEPEEKEO, HI 96783
NANCY SCHEIN
HCR 3 BOX 14058
KEAAU, HI 96749 -9224
STEPHEN HUMPHERS
471 HOOPUNI STREET
HILO, HI 96720
(B)Title and (C)Compen-
average hours sation (if
per week not paid)
PRESIDENT
(7/97 - 9/97)
1 HOUR/ WEEK
PRESIDENT
(10/97 - 4/98)
1 HOUR/ WEEK
PRESIDENT
(4/98 - 6/98)
1 HOUR/ WEEK
VICE PRESIDENT
1 HOUR/ WEEK
TREASURER
2 HOURS/ WEEK
DIRECTOR
1 HOUR/ WEEK
DIRECTOR
1 HOUR/ WEEK
DIRECTOR
1 HOUR/ WEEK
DIRECTOR
1 HOUR/ WEEK
DIRECTOR
1 HOUR/ WEEK
DIRECTOR '
1 HOUR/ WEEK
DIRECTOR
1 HOUR/ WEEK
ACTING
EXECUTIVE
DIRECTOR
40 HOURS/ WEEK
0.
0.
0.
O .
0.
O .
0.
0.
O .
O .
0.
0.
• ID NO:99- 0263448
(D)Contri-
butions to
employee
ben. plans
O .
O .
O .
0.
0.
O .
0.
0.
O .
0.
O .
O .
(E) Expense
account and
other
allowances
0.
0.
0.
0
0.
0.
0
0.
0.
0.
0.
0
•
Form 2758
(Rev. May 1995)
Deoartment of the Treasury
Internal Revenue Service
Please type or
print File the
original and one
copy by the due
date for tiling
your return. See
instructions on
page 2.
•Iication for Extension of lime Oile
Certain Excise, Income, Information, and Other Returns
► File a separate application for each return.
Name
EAST HAWAII COALITION FOR THE HOMELESS
Number, street, and room or suite no. (or P.O. box no. if mail is not delivered to street address)
115 KAPIOLANI STREET
OMB No. 1545-0148
Employer ID number
9 9- 0263448
City, town or post office, state, and ZIP code. For a foreign address, see instructions
HILO, HAWAII 96720
Note: Corporate income tax return filers must use Form 7004 to request an extension of time to file. Partnerships, REMICs, and trusts must use
Form 8736 to request an extension of time to file Form 1065, 1066, or 1041.
1 I request an extension of time until FEBRUARY 15 . 1999 , to file (check only one).
Form 706 -GS(D) Form 990-7 (401(a) or 408(a) trust) Form 1120 -ND (4951 taxes) Form 8612
Form 706 -GS(T) Form 990-T (trust other than above) Form 3520 -A Form 8613
Form 990 or 990-EZ Form 1041 (estate) (see instructions) Form 4720 Form 8725
Form 990 -BL Form 1041 -A Form 5227 Form 8804
Form 990-PF Form 1042 Form 6069 1 Form 8831
If the organization does not have an office or place of business in the United States, check this box ■ 0
2a For calendar year 19 , or other tax year beginning Jul 1 , 199 7 and ending Ju 30, 19 9 8
b If this tax year is for less than 12 months, check reason- L] Initial return a Final return 0 Change in accounting period
3 Has an extension of time to file been previously granted for this tax yea?
0 Yes No
4 State in detail why you need the extension CPA NEEDS ADDITIONAL TIME TO
PREPARE A COMPLETE AND ACCURATE RETURN.
5a If this form is for Form 706- GS(D), 706- GSM, 990 -BL, 990 -PF, 990-T, 1041 (estate), 1042, 1120 -ND, 4720, 6069,
8612, 8613, 8725, 8804, or 8831, enter the tentative tax, less any nonrefundable credits. See instructions $
b If this form is for Form 990 -PF, 990-T, 1041 (estate), 1042, or 8804, enter any refundable credits and estimated
tax payments made. Include any prior year overpayment allowed as a credit $
C Balance due.Subtract line 5b from line 5a. Include your payment with this form, or deposit with FTD coupon if
required. See instructions . $
Signature and Verification
Under penalties of perjury, I declare that I have examined this form, including accompanying schedules and statements, and to the best of my
knowledge and belief, d is true, correct, and complete; and that I am authorized to prepare this form.
Signature ■ t\ �} J "r A Title ►CPA Date ► 10/05/98
FILE ORI D ONE COP The IRS will show below whether or not your application is approved and will return the copy.
Not; to Applicant — To Be Completed by the IRS
We HAVE approved your application. Please attach this form to your return.
We HAVE NOT approved your application. However. we have granted a 10-day grace period from the later of the date shown below or the
due date of your return (induding any prix- extensions). This grace penod is considered to be a valid extension of time for elections otherwise
required to be made on a timely return. Please attach this form to your return.
0 We HAVE NOT approved your application. After considering the reasons stated in item 4, we cannot grant your request for an extension of
time to file We are not granting the 10-day grace period.
0 We cannot consider your application because it was filed after the due date of the return for which an extension was requested.
O Other
Please
Type
or
Print
By:
Director Date
Dolan, Silva & Assoc., CPAs
Number, street, and room or suite no. (or P.O. box no. if mail is not delivered to street address)
16A Railroad Avenue
City, town or post office, state, and ZIP code. For a foreign address, see instructions.
Hilo, HI 96720
For Paperwork Reduction Act Notice, see page 2 of form.
CAA 7 27581 NTF 9E60
Copy -ight Forms Software Only. 199] Nelco
0.
If you want a copy of this form to be returned to an address other than that shown above, please enter address to which the copy should be sent
Name
Form 2758 (Rev 5-95)
g;5trrnal Revenue Service
in 1)ir "ct
I' 0 BOX 49G
LOS ANGELES, CA 900530456
Employer Identification Number:
99- 0263448
Date: JUL. 13, 1988 Case Number:
958146023
EAST HANAII COALITION FOR THE Contact Person:
HOMELESS VICTOR VANNUi:UL
374 WAIANUENUE AVENUE Contact Telephone Number:
HILO, HI 96720 (213) 725 - 6619
Dear Applicant:
•
OP )artment of the Treasury
Accounting Period Ending:
DECEMBER 31
Foundation Status Classification:
SEE ATTACHMENT
Advance Ruling Period Ends:
DEC. 31, 1991
Caveat Applies:
NO
Based on information supplied, and assuming your operations will be as
stated in your application for recognition of exemption, we have determined
you are exempt from Federal income tax under section 501(c) (3) of the Internal
Revenue Code.
Because you are a newly created organization, we are not now making a
final determination of your foundation status under section 509(a) of the
Code. However, we have determined that you can reasonably be expected to be
a publicly supported organization described in sections 509(a)(1) and
L70(b) (1) (A) (v i) .
Accordingly, you will be treated as a publicly supported organization,
and not as a private foundation, during an advance ruling period_ This
advance ruling period begins on the date of your inception and ends on the
date shown above.
Within 90 days after the end of your advance ruling period, you must
submit to us information needed to determine whether you have net the
requirements of the applicable support test during the advance ruling period_
If you establish that have been a publicly supported organization, you
will be classified as a section 509(a)(I) or 509(a)(2) organization as long
as you continuo to meet the requirements of the applicable support test. If
you not meet the public support requirements during the advance ruling
period, you will be classified as a private foundation for future periods.
Also, if you are classified as a private foundation, you will be treated as a
private foundation from the date of your inception for purposes of sections
507(d) and 4940.
Grantors and donors may rely on the determination that you are not a
private foundation until 90 days after the end of your advance ruling period.
If you submit the required information within the SO days, grantors and donors
•
•
EAST IAUA7I COALITION FOR IHE
• •
nay continue to rely on the advance determination until the Service sakes a
final determination of your foundation status. Ilowever, if notice that you
will no longer be treated as a section 509(e)(1) organization is published in
the Internal Revenue Bulletin, grantors and donors may not rely on this
determination after the date of such publication. Also, a grantor or donor
may not rely on this determination if he or she was in-part responsible for,
or was aware of, the act or failure to act that resulted in your loss of
section 509(a)(1) status, or acquired knowledge that the Internal Revenue
Service had given notice that you would be removed from classification as
a section 509(a)(1) organization.
If your sources of support, or your purposes, character, or method-of
operation change, please let us know so ne can consider the effect of the
chance on your exempt status and foundation status_ Also, you should
inform us of all changes in your name or address.
As of January 1, 1984, you are liable for taxes under the Federal
Insurance Contributions Act (social security taxes) on remuneration of $100
or more you pay to each of your employees during a calendar year. 'Y6 'are '-
hot'-rfabfe the'tax'imposed under the Federal Unemployment -lax NCel(FUTA).
Organizations that are not private foundations are not to the'
excise taxes under Chapter 42 of the Code. kowever, you are not automatfcaldy
exempt from other Federal excfae taxes.. If you have any questions about
excise, employment, or other Federal taxes, please let us know.
Donors may deduct contributions to you as provided in section 170 of the
Code. Bequests, legacies, devised, transfers, or gifts to you or for your use
are deductible for Federal estate and gift tax purposes if they meet the
applicable provisions of sections 2055, 2106_ and 252? of the Code_
'ou are required to file Form 990, Return of Organization Exempt from
Income Tax, only if your gross receipts each year are normally more than
$25,000. If a return is required, it must be filed by the 15th day of the
fifth month after the end of your annual accounting period. The law imposes
a penalty of $10 a day, up to a maximum of $5,000, when a return is filed
late, unless there is reasonable cause for the delay.
You are not required to filo Federal income tax returns unless you are
subject to the tax on unrelated business income under section 511 of the Code.
If you are subject to this tax, you must file, an income tax return on Form
990 -T, Exempt Organization Business Income Tax Return. In this letter, we are
not determining whether any of your present or proposed activities are
unrelated trade or business as defined in section 513 of the Code.
You need an employer identification number even if you have no employees.
If an employer identification number was not entered on your application, a
number Hill be assigned to you and you will be advnsed of it. Please use that
number on all returns you filo and in all correspondence with the Internal
Revenue Service.
Letter 1045(CG)
EAST HAWAII COALITION FOR THE
Because this letter could help resolve any questions about your exeapt
status and foundation status, you should keep it in your permanent records_
If the heading of this letter indicates that a caveat applies, the caveat
below or on the enclosure is an integral part of this letter.
If you have any questions, please contact the person whose name and
telephone number are shown in the heading of this letter.
r
FAST HAWAII COALITION FOR THE
FOUNDATION STATUS:
170(b) (1) (A) (vi) and 509(a) (1)
• •
- 4 -
Sincerely yours
Frederick C_ Nielsen
District Director
•
THIa A PTIP 'HA THE POLICIES OF INSURANCE LISTED ?FLOW HAVE BE N A O THE INSURED NAMED ABOVE FOR THE POLICY
PERIOD INDICATED. NCThITHSTANDING AN REDUIREMENT, TE?M OP CONDITION OF ANY COtf RACT DR OTHER DOCUMENT WITH RESPECT TO
WHICH TN'S CERTIFICATE 61AV BE ISSUED OR MAY PERTAIN THE INaLIPANCE A D RDED BY THE POLICIES DESCRIBED HEREIN 15 SJSIE.JT TO ALL
THE TERMS, ExCLJSIO'JS AND CCNDI71ONS OF SUCHPOLIESES. LIMITS SHOWN MA,' HAVE BEEN REDUCED BY PAID :LAMS
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DESCRIP',OfA OF :.PERA TIGM1S,' - OCA ION$IVEMICLe5.'S °ECIAL �,EVS CERTIFICATE HOLDER TO BE NAMEiSQS ADDITIONAL INSURED
UNDER THE ABOVE POLICY BUT ONLY AS THEIR INTERESTS MAY APPEAR AND ONLY WITH RESPECT TO THE OPERATIONS OF THE NAMED
INSURED,
COUNTY OF HAWAII
OFFICE OF COUNTY FINANCE
25 AUPUNI STREET. 4115
HILO HI 96720
Alta RllDn.
51-C LO ANY OF THE ■31)JE DESCRI ED POLCtS OE CANCELED 9GFORE
THE EAFIRATION CATG 1 EREOF ME ISSUING COMPRNY WILL er.DEAVOF T3 GAL
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• • •
AL'OC RERRTSTNTATW E
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Aroma CERTIFICATE LIABILITY INSURANCE
PMVLOA.eil
NATIONAL INSURANCE PROFESSIONALS CORP
1040 N4 HOSTYARK STREET 4100
POULSBO WA 91370
PHONE: (360)897•335
FAA. 13$0119/499e
INSURcD
EAST HAWAII COALITION FOR THE HOMELESS INC
115 KAPIOLANI STREET
HILO HI 96720
CC ERA
CERTIFICATL MOLDER
ACORD 25.6 7,97;
ACOI INSURED; IN SURER LETTER
THIS CERTIFICATE It ISSUED AFTLIATTER OF INFORMATION ONLY
AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE
AFFCRDGO SY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
'CQ4lDANY UNITED NATIONAL INSURANCE COMPANY
C B
:COMPANY
I :OAIFANY v
COMPANY E
CerttfiC=te P 195:,1
CANCELLATION
OCT 699
acoan C.E.I II
CC'. F °'t L! °A81
1TY : [fi15 ' `i
THIS CERTIFICATE Is 188 • AS
ONLY AND CONFERS NO RIGHTS
HOLDER, THIS CERTIFICATE DOES
ALTER THE COVERAGE AFFORDED
s± Doli3 'o ..
A MATTER OF INFORMATION
UPON THE CERTIFICATE
NOT AMEND,EXTENDOR
BY THE POLICIES BELOW
PRODUCER
1oquahi 6 Associates, Inc.
1314 S. Xing St., #550
Honolulu HI 96814
Pr!' No 806 -596 -2700 Fax No 800 -596 -2193
COMPANIESAFFORDING COVERAGE
cowPe,r
A TIG Inn Co
INSURED
COMPANY
a
East Haman Coalition for the
Homeless, Inc.
COMPANY
115 ttapiolani Street
Hilo HI 96720
"QMPANY
D
COVERAGES
THIS S TO CERTIFY THAT THE POLICES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSUREC NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED CR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES OESCRBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDIT:0NC OF SUCH POLCES. LIMITS SHOWN MAY RAVE BEEN REDUCED BY PAID CLAMS.
CO
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TYPE OF WSU
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DESURIPTION OF OPE AATIOI.&LOD ATIONSNEHICLES °EGAL ITEMS
Certificate Holder is named as Additional Insured under the above policy but
only as their interest may appear with respect to the operations or t e
named insured.
CERTIFICATE HOLDER - '•
COHTINA
County of Hawaii
Office of County Finance
25 Aupuni St. #110
Hilo MI 96720
ACORD25 -S 11/95) -
CANCELLATION
SHOULD ANY OF THE ASGVE DESCRIBED PO ECIGG DE CANCELLED BEFORE TIDE
EXPIRATION DATE THERE THE SSI41O COMPANY Ma MAL
30 DAY, WAP,TEN NOTICE TO TYE CERTIFICATE HOLDEP NAMED TO THE LEFT,
_ _ -
`.-
-
AJTHOR¢EDREPRE�hR'IFetHI & ASSOCIATES, INC.
lBVl1 U4 ...4 - I' ACORC CORPORATION 7885
NCGL'CHI&HSSDC *KRMUELR Fax ;S03 - 885 - 4058
Jan 31 '00 1124
P. 01/02
t
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•
)
)
)
In the matter of the
Incorporation
of
EAST HAWAII COALITION FOR
THE HOMELESS
DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS
STATE OF HAWAII
ARTICLES OF INCORPORATION
Of Counsel:
MENEZES, TSUKAZAKI & YEH
STEPHEN J. MENEZES
100 Pauahi Street
Suite 204
Hilo, Hawaii 96720
Attorney for Incorporators
•
In the matter of the
Incorporation
of
EAST HAWAII COALITION FOR
THE HOMELESS
• •
)
STATE OF HAWAII
DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS
ARTICLES OF INCORPORATION
KNOW ALL MEN BY THESE PRESENTS:
That the undersigned, desiring to become incorporated
as a nonprofit corporation and to obtain the benefits
conferred on nonprofit corporations by law, hereby enter into
the following Articles of Incorporation, the terms of which
shall be equally obligatory upon the parties hereto as well as
upon all other persons who from time to time may be members in
the corporation.
I,
NAME
The name of this corporation shall be:
EAST HAWAII COALITION FOR THE HOMELESS
II,
ADDRESS
The place of the principal office of the corporation
shall be in Hilo, Island of Hawaii, State of Hawaii. Upon its
• •
incorporation, the street mailing address of the initial
office of the corporation shall be 374 Waianuenue Avenue,
Hilo, Hawaii 96720. The corporation may conduct its business
at such address or at such other office or offices within and
without the State of Hawaii as its business may from time to
time require.
III.
PURPOSES
The corporation is organized exclusively for
charitable purposes within the meaning of Section 501(c)(3) of
the Internal Revenue Code, - including, for such purposes, the
making of distributions to organizations that qualify as
exempt organizations under said Section 501(c)(3) or
corresponding section of any future federal tax code.
The purpose of the corporation shall be the promotion
of social welfare by caring for and assisting in the
maintenance and support of homeless persons through the
provision of shelter, care, food and other necessities to such
persons.
Provided, however, that the foregoing shall be
strictly limited to charitable purposes within the meaning of
Section 501(c)(3) of the Internal Revenue Code of 1954, as
amended. The corporation is not organized for profit and it
will not issue any stock. No part of its assets, income, or
earnings shall be distributed to any member, director,
officer, employee, or any private individual, except that
-2-
1 " b
reasonable compensation may be paid for services rendered to
or for the corporation effecting one or more of its objects
and purposes or for reimbursement of expenses incurred in
behalf of the corporation. No member, director, officer, or
employee of the corporation, or any private individual, shall
be entitled to share in the distribution of any of the
corporation's assets on dissolution of the corporation. No -
part of the activities of the corporation shall include (i)
carrying on propaganda, (ii) attempting in any manner to
influence legislation, except that members of the
corporation's Board of Directors and personnel of the
corporation may testify or make other appropriate
communications where formally requested to do so by a
legislative body or a committee or a member thereof, in
matters concerning legislation relating to the public purposes
of the corporation or public appropriations to program and
activities of the corporation, or (iii) participating in, or
intervening in (including. the publication or distribution of
statement), or contributing to any political campaign on
behalf of any candidate for public office.
Further, and without limiting the generality of the
foregoing,
• •
(a) The corporation shall distribute its income for
each taxable year at such time and in such manner as not to
become subject to the tax on undistributed income imposed by
-3-
• •
Section 4942 of the Internal Revenue Code of 1954, or
corresponding provisions of any subsequent federal tax laws.
(b) The corporation shall not engage in any act of
self - dealing as defined in Section 4941(d) of the Internal
Revenue Code of 1954, or corresponding provisions of any
subsequent federal tax laws.
(c) The corporation shall not retain any excess
business holdings as defined in Section 4943(c) of the
Internal Revenue Code of 1954, or corresponding provisions of
any subsequent federal tax laws.
(d) The corporation shall not make any investments
in such manner as to subject it to tax under Section 4944 of
the Internal Revenue Code of 1954, or corresponding provisions
of any subsequent federal tax laws.
(e) The corporation shall not make any taxable
expenditures as defined in Section 4945(d) of the Internal
Revenue Code of 1954, or corresponding provisions of any
subsequent federal tax laws.
Notwithstanding any other provisions herein, this
corporation shall not carry on any other activities not
permitted to be carried on (a) by a corporation exempt from
Federal income tax under Section 501(c)(3) of the Internal
Revenue Code of 1954, as amended (or the corresponding
provision of any future United States Internal Revenue Law) or
(b) by a corporation contributions to which are deductible
under Section 170(c)(2) of the Internal Revenue Code of 1954,
-4-
a
• •
as amended (or the corresponding provision of any future
United States Internal Revenue Law).
IV.
POWERS
In furtherance of the corporation's purposes, the
corporation shall have all rights, powers, privileges and
immunities afforded to a Hawaii nonprofit corporation,
including, but subject to any limitations imposed by any
Hawaii or Federal laws imposed upon nonprofit and tax exempt
corporations, the following:
(1) To acquire, improve and operate any real or
personal property or interest or rights therein or appurtenant
thereto.
(2) To sell, convey, assign, mortgage or lease any
real and personal property.
(3) To borrow money and to execute such evidence of
indebtedness and such contracts, agreements, and instruments
as may be necessary to execute and deliver any mortgage, deed
of trust, assignment of income, or other security instrument
in connection therein; and
(4) To have and exercise all powers necessary or
convenient to effect any or all of the purposes set forth in
these Articles of Incorporation or reasonably incidental to
the fulfillment of its purposes or the exercise of its powers
as set forth therein.
-5-
• •
V.
DURATION
The duration of this corporation shall be perpetual.
VI.
MEMBERS
(1) The authorized number and qualifications of
members of this corporation, the different classes of
membership, if any, the property, voting, and other rights and
privileges of members, and their liability to dues and
assessments, if any, and the method of collection thereof,
shall be as set forth in the Bylaws, or as decided from time
to time by resolution of the Board of Directors.
(2) The members of this corporation may also be the
directors thereof. Additional members shall become members or
.shall cease to be members in accordance with the provisions
set forth in the Bylaws.
VII.
BOARD OF DIRECTORS
The business and affairs of the corporation shall be
managed by a Board of Directors consisting of not less than
nine (9) members nor more than thirteen (13) members. All of
the members of the Board of Directors shall be residents of
the County of Hawaii. The initial directors of the
corporation and their residence addresses are as follows:
Name Residence Address
Carol Ignacio P.O. Box 1373, Honokaa, ;2I 96727
-6-
•
N
Name Residence Address
Rev. Glen R. Murray 374 Waianuenue Avenue, Hilo, HI 96720
David Ridley 37 Kekaulike Street, Hilo, HI 96720
Dr. Ed Montell 11 Polo Place, Hilo, HI 96720
Mike Murphy 1190 Waianuenue Avenue, Hilo, HI 96720
Anne Bowen 176 Halai Street, Hilo, HI 96720
Santiago Agcaoili P.O. Box 373, Kurtistown, HI 96760
Jody Mantel'
Gilbert DeMotta
Larry Malinguis
Jan Higashi
Ike Cowell
Mits Sumada
• •
11 Polo Place, Hilo, HI 96720
P.O. Box 1152, Pepeekeo, HI 96783
34 Rainbow Drive, Hilo, HI 96720
32 Poko Place, Hilo, HI 96720
P.O. Box 1332, Hilo, HI 96721
180 Kinoole St., Rm. 118, Hilo, HI 96720
The qualifications and manner of election of the
directors shall be as set forth in the Bylaws of the
corporation.
VIII.
OFFICERS
The officers of the corporation shall consist of such
officers as shall be provided for in the Bylaws, with such
qualifications, duties, and powers as are provided for
therein. The initial officers of the corporation and their
residence addresses are as follows:
Title
President Carol Ignacio
Name Address
-7-
P.O. Box 1373
Honokaa, Hawaii 96727
Title
Vice - President
Secretary
Treasurer
•
Name
-8-
•
Address
Rev. Glen R. Murray 374 Waianuenue Avenue
Hilo, Hawaii 96720
David Ridley 37 Kekaulike Street
Hilo, Hawaii 96720
Dr. Ed Montell 11 Polo Place
Hilo, Hawaii 96720
IX.
INDEMNIFICATION
Any person who, by reason of the fact he is or was a
- director, officer or member of the corporation, or is or was
serving at the request of the corporation as a director or
officer of another corporation, partnership, joint venture,
trust or other enterprise, is or was a party, or is threatened
to be made a party, to any threatened, pending or completed
action, suit or proceeding, whether civil, criminal,
administrative, or investigative, shall be indemnified by the
corporation, provided he acted in good faith and in a manner
he reasonably believed to be in or not opposed to the best
interests of the corporation, and, with respect to any
' criminal action or proceeding, had no reasonable cause to
believe his conduct was unlawful. Such indemnification shall
be provided against expenses, including attorneys' fees,
judgment, fines and amounts paid in settlement actually and
reasonably incurred by him in connection with such action,
suit or proceeding; provided, however, that with respect to an
action or suit by or in the right of the corporation, such
w
• •
indemnification shall be only against expenses, including
attorneys' fees, and in such cases no indemnification shall be
made in respect to any claim, issue or matter as to which such
person shall have been adjudged to be liable for negligence or
misconduct in the performance of his duty to the corporation,
unless, and only to the extent that, the court in which the
action or suit was brought determines, upon application, that
despite the adjudication of liability and in view of all the
circumstances of the case, the person is fairly and reasonably
entitled to indemnity for such expenses as the court shall
deem proper. To the extent a director, officer or member
of the corporation has been successful on the merits or
otherwise in defense of any such action, suit, or proceeding
or in defense of any claim, issue or matter therein, he shall
be indemnified against expenses, including attorneys' fees,
actually or reasonably incurred by him in connection with the
action, suit, or proceeding. Any other indemnification
hereunder, unless ordered by a court, shall be made by the
corporation only as authorized in the specific case upon a
determination that indemnification of the director, officer or
member is proper in the circumstances because he has met the
applicable standard of conduct set forth herein. The
determination shall be made by the Board of Directors by a
majority vote of a quorum consisting of directors who were not
parties to the action, suit, or proceeding, or if such a
quorum is not obtainable, or even if obtainable if a quorum of
-9--
• •
disinterested directors so directs, by independent legal
counsel in a written opinion. The termination of any action,
suit, or proceeding by judgment, order, settlement,
conviction, or upon a plea of nolo contendere or its
equivalent, shall not, of itself, create a presumption that
the person did not act in good faith and in a manner which he
reasonably believed to be in or not opposed to the best
interests of the corporation, or, with respect to any criminal
action or proceeding, that he had reasonable cause to believe
that his conduct was unlawful. Expenses, including attorneys'
fees, incurred in defending'a civil or criminal action, suit
or proceeding may be paid by the corporation, in advance of
the final disposition of the.action, suit, or proceeding as
authorized by the Board of Directors in the specific case,
upon receipt of an undertaking by or on behalf of the
director, officer or member to repay such amount unless it
shall ultimately be determined that he is entitled to be
indemnified by the corporation as authorized herein. The
indemnification provided hereunder shall not be deemed
exclusive of any other rights to which those seeking
indemnification may be entitled under any applicable statute
as amended from time to time, any ByLaws, agreement, vote of
disinterested directors or otherwise, both as to action in
their official capacity and as to action in another capacity
while holding such office, and shall continue as to a person
who has ceased to be a director, officer or member and shall
-10-
• “ •
• •
inure to the benefit of the heirs, executors and
administrators of such person. The corporation may purchase
and maintain insurance on behalf of any person who is or was a
director, officer or member of the corporation, or is or was
serving at the request of the corporation as a director or
officer of another corporation, partnership, joint venture,
trust or other enterprise against any liability asserted
against him and incurred by him in any such capacity, or
arising out of his status as such, whether or not the
corporation would have the power to indemnify him against such
liability under the provisions herein.
X.
BYLAWS
The initial Bylaws of the corporation shall be
adopted by the directors at an initial meeting of the
directors. The Bylaws may from time to time be amended,
altered, repealed, and new bylaws may be adopted, aub_ect to
repeal or change, as prescribed in the Bylaws.
XI.
AMENDMENT
These Articles may be amended by the affirmative vote
of not less than two- thirds (2 /3rds) of the directors of the
corporation at any annual meeting or at a meeting duly called
for such purpose.
• •
VII.
DISSOLUTION
Upon the dissolution or winding up of corporation,
its assets remaining after payment of, or provision for
payment of, all debts and liabilities of this corporation,
shall be distributed to a nonprofit fund, foundation, or
corporation which is organized and operated exclusively for'
charitable, educational, religious, and /or scientific purposes
and which has established its tax - exempt status under Section
501(c)(3) of the Internal Revenue Code of 1954, as amended, or
shall be distributed to the Federal government, or to a state
or local government, for a public purpose.
CERTIFICATION
I certify under the penalties of Section 415B -158,
Hawaii Revised Statutes, that I have read the above statements
and that the same are true and correct.
Witness my hand this 11th day of December, 1987.
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q
p
4 ,
Members.
• •
BYLAWS
OF
EAST HAWAII COALITION FOR THE HOMELESS
ARTICLE I
Office.
Section 1.01. Principal Office.
The principal office of the corporation in the State of
Hawaii shall be located at Hilo, County of Hawaii. 4
Section 1.02. Registered Office and Agent.
The corporation shall have and continuously maintain in
the State of Hawaii a registered office and a registered
agent whose office is identical with such registered office.
ARTICLE II
Section 2.01. Eligibility for Membership.
The corporation shall have one class of members. Members
may be individuals or organizations. Any legally competent
person of good reputation who resides in the County of
Hawaii, and applies for membership shall be eligible.
Section 2.02. Approval of Applications for Membership.
All applications for membership shall be approved at (1)
any special or regular meeting of the board of directors,
when a quorum is present, by a majority vote of the board
members or (2) by a majority vote of the existing membership
present at any annual or special meeting held in accordance
with Article IlI herein.
Section 2.03. Voting Rights.
Each member shall be entitled to one vote on each matter
submitted to a vote of the members.
• •
Section 2.04. Termination of Membership.
A member may be suspended or expelled,_for cause, by the
vote of not less than three - fourths of the members present at
a meeting of the members, provided notice of such proposed
action shall have been duly given in the notice of the
meeting and provided the member has been informed in writing
of the charges preferred against the member at least ten days
before such meeting. The members shall be given an
opportunity to be heard at -such meeting. The members of the
board, by a majority vote of those present at any regularly
constituted meeting, may terminate the membership of any
member who becomes ineligible for membership and may suspend
or expel any member who shall be in default with respect to
any financial obligation to the corporation.
Section 2.05. Resignation.
Any member may resign by filing a written resignation
with the secretary.
Section 2.06. Reinstatement.
Upon written request signed by a former member and filed
with the secretary, the board may reinstate such former
member to membership upon such terms as the board may deem
appropriate.
Section 2.07. Transfer of Membership.
' Membership in this corporation is not transferable -or
assignable.
Section 2.08. Membership - Liability for Corporation's
Obligations.
Members shall not be liable for any debts or obligations
of the corporation and shall not be subject to any
assessment; but the members at any annual meeting or at any
special meeting called for the purpose, may fix reasonable
annual dues to become effective after not less than 30 days'
notice to all members of such action.
Section 2.09. Membership - Minimum Number.
The board will make all reasonable efforts to maintain a
broad community -wide membership of not less than 25 members
at any time, in addition to the Board of Directors who shall
all be members of the corporation.
• 0
ARTICLE III
Meetings of Members.
Section 3.01. Annual Meeting.
An annual meeting of the members shall be held at Hilo,
Hawaii during the second week of the month of December each
year, beginning with the year 1988, for the purpose of
electing directors and for the transaction of such other
business as may come before the meeting. If the day fixed
for the annual meeting shall be a legal holiday in the State
of Hawaii., such meeting shall be held on the next succeeding
business day. If the election of directors shall not be held
on the day designated herein for any annual meeting, or at
any adjournment thereof, the board shall cause the election
to be held at a special meeting of the members as soon
thereafter as convenient.
Section 3.02. Special Meetings.
Special meetings of the members may be called by the
president, the board, or not less than one -tenth of the
members.
Section 3.03. Place of Meeting.
The board of directors may designate any place within the
County of Hawaii as the place for an annual meeting or for
any special meeting called by the board. If no designation
is made or if a special meeting be otherwise called, the
place of meeting shall be the registered office of the
corporation in the State of Hawaii.
Section 3.04. Notice of Meetings.
Written or printed notice stating the place, day, and
hour of any meeting of members shall be delivered either
personally or by mail, to each member entitled to vote at
such meeting, not less than seven or more than thirty days
before the date of such meeting, by or at the direction of
the president, or the secretary, or the officers or persons
calling the meeting. In case of a special meeting or when
required by statute or these bylaws, the purpose or purposes
for which the meeting is called shall be stated in the
notice. If mailed, the notice of a meeting shall be deemed
to be delivered when deposited in the United States mail
addressed to the member at the address as it appears on the
records of the corporation, with postage thereon prepaid.
• •
Section 3.05. Information Action by Members_
Any action required by law to be taken at a meeting of
the members, or any action which may be taken at a meeting of
the members, may be taken without a meeting upon written
consent or approval of all the members, setting forth the
action so taken.
Section 3.06. Quorum_
At such a meeting a quorum shall consist of twice the
number of directors. If a quorum is not present at any
meeting of members, a majority of the - members present may
adjourn the meeting from time to time without further
notice.
Section 3.07. Proxies_
(a) At any meeting of the members, a member entitled to
vote may vote by proxy executed in writing by the member: No
proxy shall be valid after eleven months from the date of its
execution. A proxy may be cancelled by notice executed by
the member with like formality and delivered to the
secretary.
(b) At each meeting of the members, every member shall
be entitled to vote in person or by proxy and shall be
entitled to cast one vote. The votes for directors shall be
by ballot. Only the person in whose name membership is
standing in the books of the corporation on the day of such
meeting shall be entitled to vote in person or by proxy.
(c) For any person to represent a member by proxy, such
person must submit a power of attorney to the secretary of
the board for examination at least one hour before the time
of meeting. When the secretary has certified the power of
attorney is in good order, the proxy holder shall have the
right to do any and all things which might be done by the
member present in person, which right shall include the
establishment of a quorum and the organizing of any meeting.
' Board of Directors.
ARTICLE IV
Section 4.01. General Powers.
The affairs of the corporation shall be managed by its
board of directors.
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h •
Section 4.02. Number, Tenure
and Qualifications.
The number of directors shall be at least nine, but not
more thaa'fifteen . The directors elected at the annual
meeting to succeed the directors named in the Articles of
Incorporation shall be elected for - staggered terms of three,
two, and one year. As the terms of such directors expire,
their successors shall be elected for terms of three years
and until their successors are elected and have qualified_
Directors shall be members of the corporation.
Section 4.03. Regular Meetings.
A regular annual meeting of the board shall be held,
without other notice than these bylaws, immediately after and
at the same place as the annual meeting of the members. The
board may provide by resolution the time and place within the
County of Hawaii, for holding of additional regular meetings
'of the board without other notice than such resolution.
Section 4.04. Special Meetings.
Special meetings of the.board may be called by or at the
request of the president and shall be called by the secretary
at the request of any two directors. The authorized person
or persons calling a special meeting of the board may fix any
place within the County of Hawaii as the place for holding
such meeting.
Section 4.05. Notice.
Notice of any special meeting of the board shall be given
at least two days previously thereto by written notice
delivered personally, or four days notice sent by mail or
telegram, to each director at the directors address as shown
by the records of the corporation. If mailed, such notice
shall be deemed to be delivered when deposited in the United
States mail in a sealed envelope so addressed, with postage
thereon prepaid. If notice be given by telegram, such notice
shall be deemed to be delivered when the telegram is
delivered to the telegraph company. Any director may waive
notice of any meeting. The attendance of a director at any
meeting shall constitute a waiver of notice of such meeting,
except where a director attends a meeting for the express
purpose of objecting to the transaction of any business
because the meeting is not lawfully called or convened. The
business to be transacted at the meeting need not be
specified in the notice or waiver of notice of such meeting,
unless specifically required by law or these bylaws.
meeting and provided the director has been informed in
writing of the charges preferred against the director at
least 10 days before such meeting. The director involved
shall be-given an opportunity to be heard at such meeting_
Any vacancy created by the removal of a director shall be
filled by a majority vote, which may be taken at the same
meeting at which such removal takes place.
Section 4.13. Indemnification of Directors_
Every director or former director of the corporation
shall be indemnified against expenses incurred in connection
with the defense of any action, suit, or proceeding civil or
criminal in which the director is made party by reason of
being or having been a director_
Officers.
Section 5.01. Officers.
ARTICLE V
The officers of the corporation shall be a president,
vice - president, a secretary, and a treasurer_ The board may
elect or appoint such other officers as it shall deem
desirable, such officers to have the authority and perform
the duties prescribed, from time to time, by the board_ The
offices of secretary and treasurer may be combined and held
by one person.
Section 5.02. Election and Term of Office.
(a) The officers of the corporation specified in Section
5.01 shall be elected from the membership of the board by the
board at its annual meeting or as soon thereafter as
feasible. New offices may be created and filled at any
meeting of the board. Each officer shall hold office until
the next annual election of directors and until a successor
shall have been duly elected and shall have qualified.
(5) The term of office shall be one year. Election of
officers shall be by ballot cast by qualified directors. A
plurality of votes cast shall elect.
Section 5.03. Removal.
Any officer elected or appointed by the board may be
removed by the board by two - thirds vote of the remaining
directors whenever in its judgment the best interests of the
corporation would be served thereby, but such removal shall
be without prejudice to the contract rights. if anv, of �c
Section 5.04_ Vacancies.
Section 5.05_ President_
Section 5.06. Vice - President.
Section 5.07. Treasurer.
• •
A vacancy in any office because of death, resignation,
removal, disqualification, or otherwise, may be filled by the
board by majority vote for the unexpired portion of the
term.
The president shall be the principal executive officer of
the corporation and shall in general supervise and control
all the business and affairs of the corporation. The
president shall preside at all meetings of the members and of
the board. The president may sign, with attestation of the
secretary or any other proper officer of the corporation
authorized by the board, any deeds, mortgages, bonds,
contracts, or other instruments which the board authorizes to
be executed, except in cases where the signing and execution
thereof shall be expressly delegated by the board or these
bylaws or statute to some other officer or agent of the
corporation and in general shall perform all duties incident
to the office of president and such other duties as may be
prescribed by the board from time to time.
In the absence of the president or in the event of an
inability or refusal to act, the vice - president shall perform
the duties of the president and, when so acting, shall have
all the powers of and be subject to all the restrictions upon
*the president. Any vice - president shall perform such other
duties as from time to time may be assigned by the president
or the board.
The treasurer shall give a bond for the faithful
discharge of duties in such sum and with such surety or
sureties as the board shall determine. The treasurer shall
have charge and custody of and be responsible for all funds
and securities of the corporation; receive and rive receipts
for moneys due and payable to the corporation, from any
source whatsoever, deposit all such moneys in the name of the
corporation in such tanks, trust companies, or other
depositories as shall be selected in accordance with the
provisions of Article VIII of these bylaws; and in general
perform all duties incident to the office of treasurer and
such other duties as from time tl time be assigned by the
• president or the board.'
Committees_
•
ARTICLE VI
Order of Business_
Section 6.01_ Order of Business.
ARTICLE VII
Section 7.01. Committees of Directors.
rncnlntinn sha11 havo a nri nvn --' --
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Section 5.08. Secretary.
The secretary shall keep the minutes of the meeting of
the members and board in one or more books provided for that
purpose, see that all notices are duly given in
with the provisions of these bylaws or as required by law; be
custodian of and see that the seal of the corporation is
affixed to all documents the execution of which on behalf of
the corporation under its seal is duly authorized in
accordance with the provisions of these bylaws; keep a
register of the post office address of each member, which
shall be furnished to the secretary by such member; and in
general perform all duties incident to the office of the
secretary and such other duties as from time to time may be
assigned by the president or the board.
The order of business at any regular or special meeting
of the members or the board shall be:
(a) Reading and approval of any unapproved minutes.
(b) Reports of officers and committees.
(c) Unfinished business_
(d) New business.
(e) Adjournment_
Section 6.02. Parliamentary Procedure_
On questions of parliamentary procedure not covered in
these bylaws, a ruling by the president shall prevail_
The board of directors, by resolution adopted by majority
of the directors in office, may designate one or mote
committees,. each of which shall consist of one or more
directors, which committees, to the extent provided in said
4
in the management of the corporation; but the designation of
sucli committees and the delegation thereto of authority shall
not operate to relieve the board, or any individual director,
of any responsibility imposed upon the board or any
individual director by law.
Section 7.02. Other Committees.
Other committees not having and exercising the authority
of the board in the management of the corporation may be
designated by a resolution adopted by a majority of the
directors present at a meeting at which a quorum is present_
Except as otherwise provided in such resolution, members of
each such committee shall be members of the corporation, and
the president of the corporation shall appoint the members
thereof. Any member thereof may be removed by the person or
persons authorized to appoint such member whenever in their
judgment the best interests of the corporation shall be
served by such removal_
section 7.03. Term of Office.
Each member of a committee shall continue as such until
the next annual meeting of the members of the corporation and
until a successor is appointed, unless the committee shall be
sooner terminated, or unless such member be removed from such
committee, or unless such member shall cease to qualify as a
member thereof.
Section 7.04. Chairman_
One member of each committee shall be appointed chairman
by the persons authorized to appoint the members thereof.
Section 7.05_ Vacancies.
• •
vacancies in the membership of any committee may be
filled by appointments made in the same manner as provided in
the case of the original appointments.
Section 7.06. Quorum_
Unless otherwise provided in the resolution of the board
of directors designating a committee, a majority of the whole
committee shall constitute a quorum and the act of a majority
of the members present at a meeting at which a quorum is
present shall be the act of the committee.
Sectio 7.07. Rules.
ARTICLE VIII
' Contracts Checks Deposits and Funds.
Section 8.01. Contracts.
The board may authorize any officer or officers, agent or
agents of the corporation, in addition to the officers so
authorized by these bylaws, to enter into any contract or
execute and deliver any instrument in the name of and on
behalf of the corporation, and such authority may be general
or confined to specific instance.
Section 8.02. Checks, Drafts, etc.
All checks, drafts, or orders for the payment of money,
notes, or other evidence of indebtedness issued in the name
of the corporation shall be signed by the officer or
officers, agent or agents of the corporation, and in,a canner
as shall from time to time be determined by resolution of the
board. In the absence of determination by the board, these
instruments shall be signed by the treasurer and
countersigned by the president of tbe corporation.
Section 8.03. Deposits.
All funds of the corporation shall be deposited from time
to time to the credit of the corporation in such banks, trust
companies or other depositories as the board may select_
Section 8.04. Gifts.
The board may accept on behalf of the corporation any
contribution, gift, bequest, or devise for the general
purposes or for any special purpose of the corporation..
ARTICLE IX
Certificates of Membership.
Section 9.01. Certificates of Membership.
•
The board may provide for the issuance, and determine tbe
form of certificates evidencing membership in the
corporation. Such certificates shall be signed by the
president and the secretary, sealed with the seal of the
corporation, and consecutively numbered. The name and
address of each member and the date of issuance of the
certificate_ shall be entered on the records of the
corporation. If any certificate becomes lost, mutilated, or
rinYrovna. new CPr1 - f;rti •• -__ i --- ______,
•
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Section 9.02_ Issuance of Certificate.
When a member has been elected to membership and has paid
any dues -that may then be required, a certificate of
wembership shall be issued in his or her name and delivered
to the member by the secretary.
ARTICLE X
Books and Records.
The corporation shall keep correct and complete books and
records of account and shall keep minutes of the proceedings
of its members, the board, and committees having any of the
authority of the board of directors, and shall keep at the
registered or principal office a record giving the names and
addresses of the members_ All books and records of the
corporation may be inspected by any member, or member's agent
or attorney, for any proper purposes at any reasonable time_
The board shall cause an audit of the records of the'
corporation to be made each year by a competent auditor_
ARTICLE VI
Fiscal Year.
The fiscal year of the corporation shall begin on the
first day of January and end on the last day of December in
each year
ARTICLE XII
Seal.
The board may provide a corporate seal, which shall be in
the form of a circle and shall have inscribed thereon the
name of the corporation and the words, "corporate seal ".
ARTICLE XIII
Waiver of Notice.
Whenever any notice is required to be given under the
provisions of the statutes of the State of Hawaii or the
articles of incorporation or the bylaws of the corporation, a
waiver thereof in writing signed by the person or person
entitled thereto, whether before or after the time stated
therein, shall be deemed equivalent to the giving of such
notice.
ARTICLE XIV
"Nepotism, Conflicts of Interest, Discrimination.
Section 14.01. Policy on Nepotism. -
No two or more members of a family or kin of the first or
second degree shall be employed by, be under contract to, or
otherwise receive compensation from the corporation; provided
that the board may waive such policy when in its reasonable
discretion it determines that such waiver is in the best
interest of the corporation, and provided further that the
appropriate official of the State of Hawaii or County of
Hawaii has consented in writing if required pursuant to
Chapter 42, D.R.S., or Chapter 2, H.C.C.
Section 14.02. Policy on Conflicts of Interest_
No member shall participate in any decision of the
corporation which may benefit the member's personal interest,
or the interests of any corporation, partnership, or
association in which the member is directly Or indirectly
associated.
Section 14.03. Policy on Discrimination.
The corporation shall comply with all applicable federal
and state laws prohibiting discrimination against any person
on the basis of race, color, national origin, religion,
creed, sex, age, or physical handicap with respect to
employment, the acquisition of goods and services and the
provision of the corporation's programs, activities and
services.
Repeal or Amendment of Bylaws.
• •
ARTICLE XV
These bylaws may be repealed or amended by a majority
vote of the members present at any annual meeting of the
members, or at any special meeting of the members called for
such purpose, at which a quorum is present; provided,
however, no such action shall change the purposes of the
corporation so as to impair its rights and powers under the
laws of the State of Hawaii or to waive any requirements of
bond or any provision for the safety and security of the
property and funds of the corporation or its members or to
deprive any member without an express assent of rights,
privileges, -or immunities then existing. Notice of any
amendment to be offered at any meeting shall be given not
•
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CERTIFICATE OF THE SECRETARY
I certify that:
1. I am the Secretary of the EAST HAWAII COALITION
FOR THE HOMELESS.
2. The attached Bylaws are the Bylaws of the
corporation adopted by the Board of Directors upon the
approval and consent of each member of the Board of Directors
given on Aztt , 1988-
/
DATED: Hilo, Hawaii, gill /C /7 -
t/
SECRETAR
PROVISION 1:
Attachment
East Hawaii Coalition for the Homeless
Substance Abuse Policy (EHCH Sept/97)
•
Illegal drugs and drug paraphernalia are not permitted on Agency premises, at
Agency - sponsored functions, or in Agency vehicles. Alcohol beverages are not
permitted on Agency premises, at Agency - sponsored functions, or in Agency vehicles.
Any employee who is using prescription medication shall notify the Executive Director of
such medication use If his/her ability to work safely may be adversely affected by the
medication use.
PROVISION 2:
The Agency wishes to prevent workplace problems associated with illegal drug use
and alcohol misuse. These problems involve injuries to employees, damage to Agency
property, and work performance deterioration. Since substance abuse can have a serious
safety and job performance consequences, this policy establishes a illegal drug and
alcohol -free work environment.
Employees are prohibited from reporting to duty with any detectable level of illegal
drugs and/or alcohol in their systems. Also, employees are prohibited from being under
the influence of illegal drugs and/or alcohol during working hours. " Under the influence"
is defined as being unable to perform work in a safe and productive manner, being in a
physical or mental condition which affects the job performance of the employee or other
employees in any way; and/or creates any level of risk to the safety and well-being of the
employee, other employees, the public, or Agency property. The Agency prohibits any
employees from selling, receiving, or possessing illegal drugs and/or drug paraphernalia
during working hours or on Agency premises. No alcoholic beverage may be bought or
consumed on Agency premises.
Any violation of this policy may result in disciplinary action, up to and including
immediate termination. The Agency will take necessary action to ensure an illegal drug
and alcohol -free workplace and workforce.
Employees are encouraged to voluntarily seek rehabilitation treatment for their
problems related to illegal drug use and/or alcohol misuse. At its discretion, the Agency
may provide employees with confidential referral services and a one -time opportunity for
rehabilitation and treatment; please see the Executive Director for further infonnation.
PROVISION 3:
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• •
General Policy. The Agency, as a matter of law and general business practice,
has the right to implement reasonable work rules governing the conduct and condition of
employees on Agency property and vehicles or off Agency property while engaged in
Agency business. Because alcohol and drug abuse is often difficult to detect and can lead
to serious property damage, serious injury or death, and deterioration in work
performance, and in light of the Drug -Free Workplace Act of 1988, clarification of the
Agency's position regarding alcohol and drug abuse is appropriate.
Policy Standards. As a condition of employment with the Agency, all
Employees are expected to:
(1)
(3)
Refrain from the unlawful manufacture, distribution, dispensation,
possession, solicitation, sale or use of any alcohol beverage or illegal drug
at any time during working hours and/or on Agency premises or vehicles;
(2) Report for work alcohol and drug- free- -i.e., with no measurable trace of
alcohol or illegal drugs in their bodies;
Refrain from using any prescription medication which may adversely affect
their fitness for duty or job performance without prior notification and
approval to work by the Agency; and
(4) Notify the Executive Director no later than five (5) days after any
conviction of any criminal drug statute violation occurring in the
workplace.
For the purposes of this policy the tern "alcoholic beverage" means any beverage
that maybe legally sold and consumed and has a alcoholic content in excess of 3% by
volume. The term "illegal drug" means any drug or controlled substance, the sale or
consumption of which is prohibited by law. Some of the drugs which are illegal under
Federal, State or local laws include, among others, marijuana, amphetamines (Including
crystal methamphetarnine) cocaine, heroin, hashish, hallucinogens, and depressants and
stimulants not properly prescribed for current personal treatment by an accredited
physician.
Compliance with these requirements is considered an essential job qualification for
a!) job assignments because of the Agency's concept for your safety and the safety of your
fellow employees. our clients, and the general public. Any violation of the forgoing may
result in discipline, up to and including discharge.
Confidential drug and alcohol counseling. rehahiliiation and employee assistance
may be available to employees at the sole discretion of the Agency. Please see the
Executive Director for further information regarding these services.
PROVISION 4:
(1)
(2)
• •
Purpose. These guidelines are designed to implement the substance abuse policy
of the Agency, This substance abuse policy is intended to support existing safety
programs and avoid alcohol and illegal drug - related work performance problems by
striving for an alcohol and illegal drug -free working environment at the Agency.
Guidelines. Employees are made aware of the following guidelines concerning
substance abuse:
The use, sale, transfer or possession of unauthorinPd alcoholic beverages,
illegal drugs or drug paraphernalia during working hours, while on the job
or on Agency premises or vehicles is prohibited.
For the purposes of this policy, "alcohol" or "alcoholic beverage" means
any beverage with an alcoholic content. "Illegal drug" means any drug or
controlled substance, the sale, possession or consumption of which is
illegal. This includes but is not limited to, marijuana, cocaine, opiates,
amphetamines (including crystal methamphetamine) and phencyclidine
(PCP). "Drug paraphernalia" means containers or the objects used,
intended for use, or designed for use in consuming, inhaling, or otherwise
introducing any illegal drug into the human body. For the purposes of this
policy, "vehicles" means any motor vehicle, including but not limited to
cars, vans and trucks.
Reporting to work or working while under the influence of illegal drugs or
alcohol is prohibited.
For the purposes of this policy, "under the influence" means being in a
physical or mental condition which affects work in any way; creates a
possible risk to the safety and well -being of the individual, co- workers, the
general public, and/or Agency premises; having any detectable or
measurable level of any illegal drug in the body, including but not limited
to, a positive test result for substance abuse testing conducted pursuant to
this policy; and/or having a blood - alcohol level that is considered to be
under the influence of alcohol pursuant to I- I.R.S. 291 -5.
(3) Employees must notify their supervisor or the Executive Director of the
Agency if their use of prescription medication may adversely affect their
fitness for the duty or job performance.
Testing. All job applicants to whom a job offer shall be extended are required to
undergo drug testing. The Agencv shall require an employee to submit to drug and /or
alcohol testing if the Agency has reasonable suspicion to believe that the employee has
violated any ofthis Polio's guidelines. Anv employee who returns to work in any
T •
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•
capacity at the Agency after undergoing substance abuse treatment and/or alcohol testing
must produce a negative test result for drug and alcohol testing prior to returning to duty
in any capacity at the Agency. Also, when such employee returns to work, s/he shall be
subject to unannounced follow -up testing for a sixty (60) month period. the number and
frequency of follow -up testing shall be determined by the Agency. A positive test result
for drug testing means any drug test result that exceeds the cutoff level as set by forth by
Hawaii law.
Unless otherwise notified in writing and advance of specimen collection, all drug
testing shall involve laboratory analysis of urine specimens for the presence of marijuana,
cocaine, opiates, amphetamines ( including crystal methamphetamine, and phencyclidine
(PCP). You are advised that over - the - counter medications or prescribed drugs may result
in a positive test result for drug testing. For this reason the Agencies Executive Director
may need your assistance in identifying which medications or drugs you may have taken
within the past thirty days to ensure accuracy of testing results. A medication disclosure
form may be provided to you by the Agency or the laboratory/collection site. This notice
is provided in compliance with Hawaii law and regulations.
Regarding alcohol testing, the Agency will utilize an evidential breath testing
device a positive test result for alcohol testing means an alcohol concentration of 0.10 or
more.
Discipline. Each employee situation shall be reviewed in an individual basis, and
disciplinary action, up to and including discharge for the first offense, may be considered
an option in each case. The failure to comply with any procedures required by the Agency
pursuant to this policy may result in disciplinary action, up to and including immediate
termination, for gross insubordination.
Employee Assistance. Confidential counseling for substance abuse is available
through the Executive Director. Employees may be afford a one -time opportunity by the
Agency at its discretion to obtain rehabilitation assistance for their substance abuse
problem Please contact the Executive Director for further information about
rehabilitation assistance.
Confidentiality. The Agency shall administer this policy and its substance abuse
testing procedures as privately as practicable. All results from substance abuse testing
shall be treated as confidemial infiJnnation.