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HomeMy WebLinkAboutCOM 0667.016 1998-2000 • ` • 4/iq Sfaerf1 FA fro 9n0iri 51^"k rr' -) IS(S, " < 710 lS F . / / �� d1 ' � 1 �� c, The Family Crisis Shelter Inc. R ( ' 7,P ~ P.O. Box 612 • Hilo, Hawaii 96721-0612 • (808) 959-5825 • Fax 959 -6232 W \ _ ___ e:- 1 'CJ ,7J Application for: • HAWAII COUNTY HUMAN SERVICES NONPROFIT GRANTS Fiscal year 2000 — 2001 Submitted by: t. The Family Crisis Shelter, Inc. - West Hawaii Shelter January 31, 2000 Comm. No. 667 _t6 File No. a c. Ref. To: f SEDG Ref. D FEB 2 I • • ,' GRANT APPLICATION Stephen K. Yamashiro ' °:' �tj h • Harry A. Takahashi Mayor } >\ . ' � . Director m••o, +ice S. K. Schulte Deputy County of 3atvaii DEPARTMENT OF FINANCE 25 Aupunt Street, Room 118 • Hilo, Hawaii 96720 -4252 (808) 961-8234 • Fax (808) 961 -8248 HAWAII COUNTY NONPROFIT GRANTS (FY 2000 -01) HUMAN SERVICES NONPROFIT GRANTS REVIEW COMMITTEE (HSNPGRC) FISCAL YEAR ENDING:June 30, 2001 DATE OF APPLICATION: 1/20/00 GRANT APPLICATION FOR: West Hawaii Shelter (Program Title) Legal Name of Organization: The Family Crisis Shelter, Inc. Mailing Address: P.O. Box 612 Hilo HI 96721 Facility/Site Address: 78 Kalelei Street - Keauhou, HI (CONFIDENTIAL) Director /Site Manager: Linda Slutter Phone: 322 -2799 Organization President: Pauline Roth Phone: 935 -8229 Contact Person (Grant Writer) Alma Duldulao Phone: 935 -8229 • - Amount of request for County funds: $ 23,000 Total annual budget of organization: $ 361,724 Has the applicant applied for any other funds from 'the County of Hawaii this fiscal year? (0 Yes Source /Department: - - , - - No Agency /Program(s): (2) Social Services 0 Youth Programs (S Elderly Programs Check Category ties) (5 Culture and Arts (S Education CS Other • Briefly, define the program for which funding is being requested: The West Hawaii Shelter provides emergency safe - housing and crisis counseling services for adults and their children who have been battered by their intimate partner. Other services include a 24 -hour crisis line, information, referral, individual and group services and services for children. - 1 QUALIFYING ST•ARDS FOR APPLICANTS • • An applicant must meet all of the following standards: 0 Be chartered or otherwise authorized to do business in the State for charitable purposes and - ' exempted from the Federal income tax by the Internal revenue Service. 0 Have a governing board whose members serve without compensation and have no conflict of interest between their regular occupations and the services provided. Have bylaws or policies which describe the manner in which business is conducted, including management, audit, fiscal policies and procedures, policies on nepotism, and policies on management of potential conflict of interest. 0 Have at least one year's experience with the service or activity for which the appropriation is sought or can otherwise demonstrate to the satisfaction of the County sufficient expertise to successfully carry out the service or activity. 0 Be licensed and accredited in accordance with applicable requirements of Federal, State and County laws. II. GRANT CONDITIONS The applicant agrees to comply with the following terms & conditions prior to rece::ng a grant award. A. Comply with applicable Federal and State laws prohibiting discrimination against any person on the basis of race, color, national origin, religion, creed, sex, age, or handicap. B. Agree not to use any public funds for purposes of entertainment or perquisites. C. Comply with such other requirements as the Director of Finance may prescribe to ensure adherence by the nonprofit organization with Federal, State, and County laws, and established standards for fiscal and program management. D. Allow the Director of Finance, the committees of the council and their staffs, and the Legislative Auditor access to records, reports, files, and other related documents ie order that the program, management, and fiscal practices of the nonprofit organization may be monitored and evaluated to assure the proper and effective expenditure of public funds. III. RECORDS AND REPORTS A. The applicant shall follow generally accepted accounting procedures and practices and shall maintain books, records, documents, and other evidence, which sufficiently and properly account for the expenditure of County funds. The books, records and documents shall be subject at all reasonable times to inspection, reviews, or audits by the County expending agency, the Director of Finance, and the Legislative Auditor, or by their representatives. B. The County expending agency, Director of Finance, or County Council may request periodic written reports on the use of County funds. C. The nonprofit organization shall submit a final written report to the Legislative Auditor within sixty (60) days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant and a listing of other funding sources and amounts obtained during the award period. 2 t n • • IV. QUARTERLY ALLOCATION Under no circumstances shall grant funds be disbursed in a lump sum payment. Grant funds will be disbursed to Grantees only through a quarterly allocation process. The disbursement of grant funds can be formulated on an equal quarterly apportionment basis. V. GRIEVANCE PROCEDURE The applicant will adopt and maintain a grievance procedure to assure proper accounting for any concerns and complaints about its programs or services that may arise from its members, employees, clients or from other members of the public. VI. DISCLOSURE OF INFORMATION All information, data, or any other material provided to the County by virtue of this application shall be subject to the Uniform Information Practices Act (UIPA), ch. 92F, Hawaii Revised Statutes. All such material is deemed government record and shall be open to the public and may be provided to other public and/or private funding sources. VII. CONTINUED ELIGIBILITY Any applicant or recipient who withholds or omits any material facts or deliberately misrepresents such facts to the County of Hawaii shall: 1) Immediately be disqualified from consideration for Nonprofit Grant funding; OR 2) be in violation of the terms of the Grant Agreement of County funds in which case a grant agreement can be terminated by the County and the recipient or provider may he liable to reimburse all or a portion of any funds received therein. VIII. ACKNOWLEDGMENT The Family Crisis Shelter, Inc. (Legal Name of Organization) hereby agrees to administer the West Hawaii Shelter (Program Title) in accordance with the regulations, policies and procedures prescribed by the Hawaii County Finance Department. Distribution of grant funds is limited to grantees, which are in compliance with County_ regulations, policies and procedures. The County reserves the right to withhold grant distributions at any time the grantee is not in compliance. It is the policy of the County of Hawaii and for those who do business with the County to provide equal employment opportunities to all persons regardless of race, physical disabilities, color, religion, sex, age, or national origin as mandated by the Federal Civil Rights Acts, as amended, and any other federal or state laws relating to equal employment opportunities. IX. AMENDMENTS TO THE APPLICATION/EVALUATION The applicant assures that it will submit to the HSNPGRC for prior review and approval, a written request and justification for any changes, additions, or deletions to any portion(s) of the grant application or a duly executed Grant Agreement of County Funds. The applicant will cooperate and assist in any effort undertaken by the HSNPGRC to evaluate, inspect or otherwise monitor the effectiveness, feasibility, and /or cost efficiency of any and all practices, policies and procedures or activities pursuant to this application or any grant designation or allocation received as a result of this application. 3 • • ` s X. AUTHORITY AND CAPACITY OF APPLICANT The applicant certifies that it has the authority and capacity to develop and submit this application, and to - • fully administer the program(s) pursuant to this application. UNSIGNED PROPOSALS WILL NOT BE ACCEPTED! a Q Signature of President/C • rson Date A ! � , I I - 31 -00 Signatu - of Executive If ireitor /Manager Date 4 • • • NARRATIVE ANSWERS & NARRATIVE ATTACHMENTS • 1 PROGRAM /SERVICE DES ION A. Overview 1. Describe the program for which funding is being requested. The Family Crisis Shelter, Inc. (FCSI) is dedicated to a mission to raising the consciousness of our society by promoting a violence free lifestyle. Furthermore, we are committed to providing safety and advocacy to battered women and their children, education to victims, adolescents, and adult perpetrators, and to raising public awareness towards ending the cycle of domestic violence. The FCSI has served the County of Hawaii for over 21 years. The organization has four main programs: (1) The West Hawaii Shelter, (2) Alternatives to Violence (ATV) programs in East and West Hawaii, (3) Youth Services programs in East and West Hawaii, and (4) Children's programs in East and West Hawaii. The FCSI is seeking funds for the Shelter program that has been providing emergency shelter services to victims of domestic violence and their children, in West Hawaii serving the districts of Ka'u, Captain Cook Kealakekua, Kailua -Kona, Waikoloa, Kohala, and Waimea since 1988. We are the only battered victims emergency shelter on the West side of the County of Hawaii. Note that battered victims fleeing from the East side of Hawaii are welcome to our Shelter. The main goal of this program is to provide a safe environment 24 hours a day, 365 days a year to battered adults and their children. 2. What unique or significant service will be provided? In addition to emergency shelter, the program provides the following: • Emergency food • Safe Shelter for a maximum of 90 days • 24 hour crisis hotline (information, referral, screening and intake for the shelter) • Peer counseling and support groups • Advocacy • Clinical Advocacy through the Clinical Services Program • Case Management • Individualized Safety Planning • Assistance with Temporary Restraining Orders • Links to other FCSI programs such as Alternatives to Violence, Youth Services, and the Children's Programs • Shelter Transportation • Childcare during shelter group or individual counseling through the Children's Program 3. What specific outcomes are to be achieved? The FCSI Shelter program's specific outcomes are provided in the chart below. SERVICES Projected Annual Goal 1. # of bed days 3153 2. # of group service sessions 200 (hours) 3. # of group service recipients 200 4. # of individual session hrs 1456 5. # of adults who received 96 individual services 6. # of children who received 128 individual sessions 7. # of outreach hours 234 8. # of follow up hours 234 9. 4 of hotline crisis calls 210 z 10. # of referrals by calls 65 11. # of van trips by staff 260 - for clients Safety is the most important outcome for battered adults and their children at the Shelter. While at the Shelter, residents can expect to be safe from their batterer. If and when residents leave the Shelter, each will have a personalized safety plan to assist them to remain safe. The primary outcomes include the following: • 90% incident free shelter days will be provided. • 90% of adult battered victims leaving the Shelter would have a safety plan for self and children. • 60% of adults returning to the abusive situation would be under the protection of a Temporary Restraining Order (TRO). 4. How will the proposed program empower participants/clients to become self - sufficient and facilitate positive social change? The Shelter provides a safe, low- stress and comfortable environment for clients to think clearly about their options and goals they want to pursue. Shelter Advocates work closely with the residents to assess their needs, options, and provide guidance on achieving their goals. The staff is knowledgeable with domestic violence information and health and social service resource information. Moreover, support and follow ups are given to the clients and their children after they exit the Shelter. The Shelter program conducts individual and group support counseling about domestic violence to educate them about the dynamics of violence, how safety is the top priority, and to confirm realistic goals. The support groups significantly help the clients to realize that there is no excuse for domestic violence, and to raise their self - esteem. Parenting education and classes are available to clients to teach play therapy for their children who witness and experience domestic violence. Clinical counseling is provided to clients who have mental health and or substance abuse issues through the Clinical Support Services Program. The Shelter strives to deliver comprehensive services to battered clients and their children to increase their chances of living violence -free on a long -term basis. Positive social change is facilitated when the Shelter Advocate staff teaches residents that they do not deserve - the abuse. Once this lesson is learned, the battered adult fosters this to their children or peers. Domestic violence education is an essential tool for prevention in our community. This realization develops into increased self - esteem that motivates the client to achieve their health, social needs, financial, and housing goals. . B. Problem/Need 1. What is the problem/need the proposed program is designed to meet? The Family Crisis Shelter, Inc. `s (FCSI) West Hawaii Shelter Program is concerned with the increase of adult battered victims and their children who are requesting emergency shelter as a result of domestic violence. For the four -year period 1994 -1998 there was an overall increase in the number of police reports from all Counties except Honolulu for violations of HRS 709 -906, Abuse of Family and Household Member•(Department of the Attorney General, Crime and Justice in Hawaii: 1996 Hawaii Household Survey Report, 1996). For arrests under HRS 709- 906, Hawaii County showed a slight increase of 4% during that period. The County Prosecutor's office prosecuted over 600 cases of abuse of a household/family member in West Hawaii alone. This represented a 45% increase since 1990. The Kawaihae Homeless Shelter reports that 85% of its 500 annual residents are suffering from domestic violence, in which they do not have the expertise to deal with effectively. Sadly, all available evidence points to the fact that domestic violence and the situational homelessness it creates are serious and growing concerns in West Hawaii. 2. Who is the target population and what are the specific needs? The FCSI West Hawaii Shelter serves clients who are by far our community's most vulnerable members. Often overlooked is the fact that most of the Shelter's clients are children. If you have any doubts about the need for providing a secure, accessible, comfortable and stress -free environment, please consider the following facts about those who depend on the Shelter and its resources for their personal safety and, all too often, their lives: Children: - - • Nearly 60% of Shelter clients are children • 3 • 95% do not have immW shelter and their "permanent" housing is t ened by the abuser • Many of these children have witnessed violence and other forms of abuse • These children stand a 70% increase in the risk of being abused themselves - • All of the Shelter's children require and undergo trauma counseling with a clinical staff or psychologist • Many of the children will develop Post - Traumatic Stress Disorder (PTSD) Adults: • 85% of adult clients have been beaten or maimed • 30% are fleeing the threat of death • 25% require medical treatment upon arriving at the Shelter • 100% require trauma counseling • 95% are without sufficient resources such as housing, finances and health to support themselves and their children • 80% are without personal transportation • 80% have little or no marketable job skills Indeed clients come to the Shelter under some of the most difficult and stressful circumstances imaginable. Upon arriving at the Shelter, adult clients are faced with a truly daunting task. They must overcome their trauma, gain protection from their abusers and put together the resources necessary to feed, house and otherwise support themselves and their children...all in a few short months. It is an unfortunate reality of domestic violence that victims are often unable to successfully meet these challenges, and left with no viable alternatives, return to their abusers. Tragically, many will be abused again. And their children will continue to suffer. 3. What is the geographical area(s) to be served, and hours of operation? The Shelter program serves victims of domestic violence and their children, in West Hawaii serving the districts of Ka'u, Captain Cook Kealakekua, Kailua -Kona, Waikoloa, Kohala, and Waimea since 1988. We are the only - - battered victims emergency shelter on the West side of the County of Hawaii. Note that battered victims fleeing from the East side of Hawaii are welcome to our Shelter. The main goal of this program is to provide a safe environment 24 hours a day, 365 days a year to battered adults and their children. C. Collaboration /Coordination 1. What specific measures will be taken to collaborate /coordinate with other community resources to achieve maximum program efficiency and cost effectiveness? At the State level, FCSI is a member of the Hawaii State Coalition Against Domestic Violence (HSCADV). The coalition has memberships totaling over 20 domestic violence agencies throughout the State. Through a collaborated project between the State Attorney General's (AG's) Office and DVCLH, FCSI has acquired TTY/TDD systems for the East Hawaii and West Hawaii ATV Programs to provide domestic violence services to hearing impaired individuals. In addition, FCSI has acquired a Macintosh computer system as part of a statewide data collection project. At the County level, FCSI is a member of the Hawaii County Family Violence Advisory Commission. In addition, FCSI is actively involved in the Hawaii County Domestic Violence Inter - Agency Team ( DVIAT). DVIAT was formed in the 1990s with a mission to expedite the prosecution of domestic violence perpetrators and to ensure a coordinated response team to effectively serve battered women and their children. For over 5 years, DVIAT has been meeting regularly twice a month in committee meetings such as Legal Procedures and the regular membership meeting where effective case management is discussed. Members of DVIAT include the FCSI, County of Hawaii Prosecuting Attorney's Office, Family Court Director and Judges, Hawaii County Police Department — DV Unit, Legal Aid Society of Hawaii, Child Protective Services, Adult Protective Services, YMCA Family Visitation Center and Mediation Center, YWCA Sexual Assault, Child and Family Services Hale Ohana Shelter Program, Hawaii Island United Way, Children's Advocacy Center, and the Hilo Medical Center — Emergency Room Physicians and Nurses. FCSI's West Hawaii Shelter Program coordinates services with Child Protective Services (CPS) for victims with active cases. CPS staff and shelter advocates work together to assist victims in following their service plans. 4 ° Other agencies that FCSI collabora ith include the East Hawaii Coalition for th eless, Care -A -Van, and the Hawaii Island Food Bank. FCSI's West Hawaii Shelter Program maintains an agreement with the Big Island Substance Abuse Council (BISAC) and the Bridge House, which is a substance abuse residential program to refer - - participants with alcohol and drag problems. In addition, the Big Island AIDS Project and the Department of Health regularly provide HIV /AIDS training for staff and residents. 2. How will these measures reduce or eliminate any existing duplication of services to your designated target group? To reduce or eliminate any existing duplication of services to our clientele, the FCS1 has an understanding with the aforementioned agencies to service clientele in our geographic area or by referrals. In addition, the FCSI meets regularly with referring agencies to enhance case management and prevent duplication of services. Furthermore, monthly DVIAT meetings are held to streamline and assure quality services to our clients. D. Goals and Objectives 1. What are the major goals/benchmarks of the proposed program? The major goal of the Shelter is to provide a 24 -hour safe emergency refuge for battered adults and those with children. A secondary goal is to provide battered clients and their children support services such as case management, individual and group counseling to work towards self - sufficiency and transitioning into a violence -free lifestyle. The third major goal of the Shelter is to provide a 24 -hour crisis hotline to assist persons with a domestic violence crisis with information, crisis counseling, and appropriate referrals. 2. What specific objectives/action steps are planned for each goal? Clients at the Shelter are adults and children fleeing from domestic violence who have no other safe and confidential place to receive specialized support services and have become homeless. During the FY 1998 -1999, the Shelter supplied 2,712 bed days. For this FY 1999 -2000, we anticipate providing 3,153 bed days. For FY 2000- 2001, we also plan to serve 3,153 bed days. Outcome Indicator Longer -Term Outcomes: • Battered women transition into a violence free - Percentage of clients who report violence -free and healthy lifestyle. transition. Intermediate Outcomes: • Battered women progress toward meeting their - Documentation found in client files treatment plan goals. Initial Outcomes • The FCSI West Hawaii Shelter provides 24 - Number of battered women that were provided hour emergency access to the Shelter and intake services and assessment. receive crisis counseling. 3. What is the timeline (start and end dates) for each action step? Services begin as soon as a call is received and a request for services is made. End dates would occur once a caller hangs up and has the information requested or has made arrangements to come to the Shelter. This process can take between 2 minutes to an hour. Shelter services start when the client enters the Shelter and ends when their 90 days are over or made a decision to leave. This process could take 24 hours and up to 3 months. 4. What significant client- entered outcomes will the program achieve? Include how many participants/clients will attain at least one personal program outcome or show measurable progress towards your program goals. The proposed client outcomes for fiscal year 2000 -01 are found below: SERVICES Projected Annual Goal 1. # of bed days 3153 _ . a • • 5 2. # of group service sessions 200 (hours) 3. # of group service recipients 200 4. # of individual session hrs 1456 5. # of adults who received 96 individual services 6. # of children who received 128 individual sessions 7. # of outreach hours 234 8. # of follow up hours 234 9. # of hotline crisis calls 210 10. # of referrals by calls 465 11. # of van trips by staff 260 for clients The client outcome is immediate safety from the abusive home situation for themselves and their children. The client will also leave with more information about domestic violence and a reasied level of self - esteem. Forty -five percent of the resident will also leave to go home to a safer home environment that is protected with a TRO. E. Service Delivery 1. What methodology will be used in the proposed program's delivery of services? The West Hawaii Family Crisis Shelter intends to provide a program to support domestic violence victims in shelters The Shelter Advocate works directly with the residents, providing intensive case management for the resident, crisis counseling via the phone, directly or indirectly, and advocacy. The goal for this program is to provide battered victims with emergency shelter services, safety, advocacy and case management. The methodology to deliver Shelter services includes the following: 1. The Shelter staff will assess and help each resident to devise a plan of action for themselves that includes her own goals and objectives within 48 hours of arriving at the shelter. 2. Appropriate referrals will be made to provide case management services for those special individuals with substance abuse or mental health problems. 3. The Shelter staff will assist residents to work on their personalized goals and objectives that the resident has formulated. 4. The resident will leave the shelter to go to a safer environment than when she arrived. 5. Each resident will evaluate their shelter stay to indicate whether their needs were met by the shelter. 1. Activities of this Project The Shelter staff would provide the following services: Crisis counseling, advocacy, support groups, information, and referral and case management services. However, the Clinical Staff Person would have the expertise and training to deal with the mentally ill and substance - abusing victims of domestic violence. 2. Children's Services The Children's Program provides each child a safe living environment to allow children to experience positive relationships during their stay at the shelter. The Childcare provider meets with each child as soon as possible to develop personalized safety plans. During the intake process, victims with children are informed of the expectations of the Children's Program. For example, these victims are expected to attend scheduled group and individual sessions with the Childcare provider. Victims of domestic violence that seek shelter services endure incredible • 6 stress, and battered victims at the shelter that have their children with them worsen the stress. Thus, all Shelter Advocates are trained to intervene between victim residents and their children as needed. As mandated by law, all program staff is required to report cases of suspected child abuse to Child Protective Services (CPS). In cases where residents are known to have an active case with CPS, the Children's Coordinator collaborates with CPS Social Workers to insure conditions of the clients' service plan are being met. The Childcare Provider offers parents referrals to community providers for services depending on individual needs. Referral services include parenting classes, respite care services, medical services, and more. Studies show that children of domestic violence often learn to minimize the violence, blame themselves or the victim, and deny the abuse and violence they have witnessed or experienced. Group activities facilitated by the Children's Coordinator assist in helping the children feel comfortable in the Shelter. Children's support group services focus on empowering the children by informing them of the choices they have to insure their personal safety, teaching them non - violent behaviors, making them understand that it is not their fault. Other topics discussed in group sessions include: Trust Building, Acknowledging Violence and Validating Fears; Communication; New Ways of Coping with Violence, Anger Management, and Conflict Resolution. 3. Transportation Services Recently, the West Hawaii Family Crisis Shelter Program acquired a 7- passenger van through County funding. This van has been designated to carry out shelter services such as transporting residents to and from appointments to various service providers in the community and any business pertaining to program matters. Policies and procedures for this newly added service have been established and implemented by the staff. Victims are encouraged to request police assistance even if they have the Court's permission to return home to retrieve their belongings. A key ingredient in the success of the Shelter Program has been the active support and cooperation of the police and the human service agencies to meet the emergency transportation needs of families escaping domestic violence. 4. Socialization Activities The Family Crisis Shelter Program provides recreational and social opportunities for victims and their children to have fun, nurture self - esteem and independence, and to improve in areas of decision making, goal setting, and team building. With recreational activities, victims as well as the children will be able to have fun, relieve some of their stress, and feel safe in a Shelter atmosphere that is fun, safe, and supportive. Volunteer grandparents who work closely with the Children's Coordinator play an important role in developing relationships as non - violent, nurturing adults. Other socialization activities will include: orientation to community resources, development of social skills, broadening of living experiences, personal hygiene and grooming, preparing for job interviews, resume development, and stress reduction. • 5. Outreach/Follow -Up Services After a resident leaves the shelter to independent living, they become a non - resident status client. Outreach services provided include: crisis assistance; individual and group services provided once a week or more frequently - - depending on individual needs. The departing resident and shelter staff develops aftercare Plans, Aftercare Plans are goals set by the client and advocate to reinforce skills learned at the shelter. Appropriate referrals to community services are given along with a Relapse Prevention Plan, and Safety Plan to prevent future incidents of violence, and recognize signs and triggers of violent situations or relationships. Participants are encouraged to participate in the Peer Mentoring Program after they leave the program and move to independent living. The Peer Mentoring Program extends the supportive services of the Family Crisis Shelter into the day -to -day lives of victims and their children providing on -going support for violence free options and community re -entry. As victims grow strong in their recovery, they begin to share these newfound strengths and gifts with other victims and the community. The Peer Mentoring Program meet two times a month or as needed with the goal to promote the strength and community of victims. 6. Discharge Participants can stay at the shelter for up to ninety (90) days. Shelter staff reviews participants case plans daily. Weekly staff team meetings review all current files with the Program Director. Progress on goals and objectives in the service plan are accessed, updated, and documented in each participant's file. Participants preparing to leave for independent living regardless of the time they have resided at the shelter will meet with an advocate to complete the Outtake process. During this process, advocates complete Outtake forms, make necessary referrals, recommend options toward living violence -free supported lifestyles, develop Aftercare and follow -up plans. Prior to discharge, victims complete program evaluation forms. Children will meet with the Children's Coordinator to review safety plans and schedule follow -up sessions with parents and children. Participants may be discharged for the violating rules on violence /threats of violence, drug or alcohol use /intoxication, breaching the confidentiality of another participant or disclosing the location of the shelter, and stealing. - - F. Evaluation 1. What process will be used to evaluate the program and services? - - • • 7 To ensure total quality management of programs, the FCSI has developed and established the following control measures: 1. Client Questionnaire. The FCSI has a measurable instrument designed for clients to evaluate the shelter and clinical program that they are exiting. This questionnaire can be given to the clients to fill out and return with their name or be anonymous. Another method offered to clients is having their Shelter /Clinical Advocate conduct an exit interview do discuss the effectiveness of the program. Once the questionnaire has been filled out, it is reviewed by the Program Director. All suggestions for improvement, grievance, or complaints are shared with the Executive Director for necessary follow up and remedy. 2. Weekly Meetings with Clients. The weekly meetings between clients and Shelter /Clinical staff provide another opportunity for clients to communicate issues with the program. The Advocates collect the information and presents the issues of concern to the Shelter Supervisor, Program Director and the Executive Director. If the Advocate is unable to address the issue, the issue will be referred through the chain of command (Shelter Program Supervisor, Program Director, Executive Director, Board President, and Board of Director's Programs Committee). 3. Effective Program Development and Management. A. Weekly and Monthly Reports. The Advocates provide weekly and monthly reports to the Program Director that entails clients' activities, progress, and any program issues. The Program Director provides the Executive Director with a monthly program report that gives a summary of program management. Furthermore, the Executive Director provides a comprehensive report to the Board of Directors of subjects of program development and management, financial reports on each grant funding source with variances, administration activities, and public awareness and relation activities. B. Daily and Weekly Review of the Daily Log. The Program Director is responsible in reviewing the daily log that contains shelter and client activities and progress notes. The Shelter Advocates complete daily logs within their work shifts. The Program Director reviews the daily log and follows up with the presented and potential issues or concerns. This enables the FCSI managerial staff to address, correct, or provide training to staff to deal with such issues /concerns within a maximum of one week. Serious issues or concerns are brought to the attention of the Program Director and Executive Director for immediate action. C. Regular Evaluation of Program.The new FCSI administration has implemented a plan to evaluate the - . program's progress and compliance (at least on a quarterly basis) with the objectives and requirements set forth in each proposal to funding sources. The Program Director will conduct an in -house program audit that will determine if the program objectives and outcomes for the past quarter have been met in accordance to FCSI standards and to the requirements of the funding source. Methods will include reviewing the Advocates' assessment, the development and implementation of the social services plan, monitoring and follow up efforts with clients. The Executive Director will review the quarterly audit and develop a plan for maintaining compliance and for effective program management. The programs are evaluated, however, on an on -going basis. The FCSI Board of Directors has a Programs Committee that has been reactivated with committed members to evaluate the program through also conducting a program audit at least once a year. Methods of this committee's program audit will include surveying current and past clients (with their permission), reviewing the program objectives and if FCSI has met the objectives and outcomes, and evaluating FCSI's efforts in complying with requests from grantors. 2. How will this process measure the outcomes specified in Item D 1-4? Through the regular evaluation of the program, the managerial staff are able to ensure delivery of quality services and take corrective action. The weekly and monthly monitoring and reporting will detect whether program outcomes are being met. In addition to in -house monitoring, the evaluation of the Board of Director's Program Committee, is another method to ensure that the outcomes are met, or find out why they are not being met and to develop an action plan. G. Program Fees I. Does your organization charge a membership fee for service participants? No, the FCSI does not charge a membership fee for service participation. 2. Does the proposed program charge participants a fee for services provided by your organization? If yes, describe or attach fee for service information and how you will ensure that all interested participants will be included despite an inability to pay the entire fee. The Shelter charges a program fee of $5 per adult per day and $7 per family per day. The fees can be paid in cash, food stamps, and or an EBT card. Shelter participants are not turned away due to their inability to pay. They are welcomed and a payment plan will be arranged with them to pay at a later date. , H. Viability 1. What is your justification or rationale for the expenditure of public funds for the proposed program? The County of Hawaii has the responsibility to keep the community safe and that domestic violence is a problem of society. The Hawaii County has the second largest rate of domestic violence, at 22 %. The Shelter provides battered adults and those with children, a safe emergency shelter from their abusive home environment, while they make decisions about their future. Time spent at the Shelter provides clients education about domestic violence, community resource information, support and case management from the Shelter Advocates. Furthermore, this time will give them an opportunity to make informed choices about their lifestyle and achieve their service goals before leaving the Shelter. Moreover, clients will have a better understanding of how to break the cycle of violence in their homes and create a safer community for our children and the community at large. 2. What are your financial and programmatic plans to sustain the proposed program beyond the upcoming fiscal year? The FCSI plans to continue seeking available funds its existing funding agencies such as the State Judiciary, Department of Human Services, the County, and other foundations. Since government funding is unpredictable, the FCSI regularly seeks donations from private businesses, community members and individual donors. In addition, the agency coordinates small annual fundraising events. I. Budget (see attached) ORGANIZATIONAL /AGENCY INFORMATION A. Board of Directors 1. Has the organization's Board of Directors received formal training with the past two fiscal years? The FCSI Board of Directors receives regular training each year that includes a board retreat. In 1999, the board members attended the following training events: FCSI Agency Retreat on Strategic Planning, Weinberg Fellows Program for Board Presidents, and a special Board Retreat with Board Planning and Organization. - Verification for the agency and Board retreats can be found in the attendees' list. Holly Henderson, from the Hawaii Community Services Council, who coordinates the Weinberg Fellows Program can be reached for verification. Previous training within the two years were from the East Hawaii Health and Human Services ' Council, and "Legal Responsibilities of Board Members" by Cary Moore, Esq., and "Board Roles and Responsibilties" by Holly Henderson. Other training include "Financial Responsibilities of Board of Directors" and "Strategic and Financial Planning for Boards" by IJIIII Professor Jerry Calton in 1996. 2. What are the primary roles and responsibilities of your organization's Executive Director? The Executive Director works under the direction of the Board of Directors, plans, implements, directs, supervises and evaluates the services and 60 staff members of the agency. Negotiates contracts with state, county and federal agencies, and other sources of funding. Assures implementation and compliance of program per contractual requirements. Facilitates personnel relations and work with Program Directors and Administrative staff. Develops and implements internal program policies and procedures. Assures staff development and training opportunities. Develops and administers the FCSI budget within budgetary guidelines, implements and evaluates fundraising programs. Develop funding proposals to County, State, Federal, and private foundations. Represents the agency in the community as the technical expert on responding to domestic violence and advocates in community forums on behalf of domestic violence victims. Participates in and facilitates community planning of domestic violence support services, training, education and prevention. 3. What are the primary roles and responsibilities or your organization's Board of Directors? The FCSI has a 7 -9 members on their Board of Directors. The Executive Committee consists of the elected , officers, President, Vice President, Treasurer, and Secretary. They are mainly responsible for steering the mission of the agency. The other Directors may chair a committee such as Personnel, Program, Community Relations, Fundraising, and Membership. All the Directors are volunteers. B. Past Performance • • 9 1. How effective has your organization been in achieving program goals in the past two fiscal years? Include a. Quantitative data on numbers served. Clients at the Shelter are adults and children fleeing from domestic violence who have no other safe and confidential place to receive specialized support services and have become homeless. During the FY 1198 -1999, the • Shelter supplied 2,712 bed days. For this FY 1999 -2000, we anticipate providing 3,153 bed days. b. Qualitative data showing number and % of participants achieving measurable outcomes. Here is the qualitative data showing the outcome measures from 1998 -1999: • 98% of incident free shelter days were provided. • 86% of adults leaving the Shelter had safety plans for themselves and their children. • 41% of adults returning to their abusive situations, obtained Temporary Restraining Orders. Services Provided in the Second Quarter of FY 1999 -2000 SERVICES Projected Annual Goal Actual # of Activities (Performed Unduplicated) and / YTD 1. # of bed days 3153 740/1703 2. # of group service sessions (hours) 200 48.5/107.25 3. # of group service recipients 200 25/56 4. # of individual session his 1456 563.75/1031 5. # of adults who received individual 96 31/76 services 6. # of children who received individual 128 24/79 • sessions 7. # of outreach hours - 234 43.5/106.75 8. # of follow up hours 234 44/106.75 9. # of hotline crisis calls 210 36/102 10. # of referrals by calls 465 148/325 11. # of van trips by staff 260 52/125 for clients C. Financial 1. Have your organization's current program operations remained the same as last year? What major program or financial changes will be incurred next year? The Shelter program's operations has enhanced its service delivery by implementing the Clinical Support Services Program, that provides intensive advocacy and counseling to Shelter residents with mental health and or substance abuse issues. This program is funded by federal VAWA funds that is administered by the State Department of Attorney General's Office. Another new service provided at the Shelter is the installed security system that consists of a remote key pad outside the main gate of the Shelter, full electrical (with battery back up) fence alarm system with laser beams surrounding the perimeters of the Shelter, and sensor lights in dark areas. This shelter security system was funded by the County Housing's Federal Emergency Shelter Grants Program, and the USDA- Rural Division. Major program and financial changes for next year will include the ADA (American with Disabilities Act) access structures to the Shelter. Funds for ADA structures were requested from the State Emergency Shelter Grants Program and the USDA- Rural Division. Grant award notices will be posted by June of 2000. 2. What is the status of all your organization's major contracts or agreements for the coming year? The FCSI 's major contracts are with the Department of Human Services and the State Judiciary, both of which have entered into biennium contracts with us, for the Biennium Year 1997 -98, and 1998 -1999. The Hawaii Island United Way, County Nonprofit grant, and the County VOCA grants are only for one year periods. The • 10 Shelter is on property leased from the Kamehameha Schools Bishop Estate, for 2 years remaining on the lease. Employees are hired with an "At -Will" clause, due to the nature of the not - for - profit business. 3. How does the proposed program fit into your organization's long range financial plan? The FCSI's Shelter Program is part of the continuum of services that the agency provides to the County of Hawaii. The Shelter program (in Hilo) was the first program to be developed for domestic violence victims in the County in 1978. In 1988, the West Hawaii Shelter was implemented. Therefore, the FCSI West Hawaii Shelter Program has been an integral component in its long range financial plan. D. Monitoring 1. During the past two fiscal years, what financial and or administrative monitoring has your organization received from any and all funding sources? List all monitoring sources, contact names and phone numbers. In the past two years, the FCSI has been monitored by all the funding agencies listed below through the submission of quarterly and yearly financial and program reports. On site monitoring has been conducted in the past by the State Judiciary and the Department of Human Services. Recently, the State Department of Attorney General's office conducted their on -site monitoring in November 1999, on the Shelter's Clinical Program. Each year the FCSI Board of Directors hire an independent auditor to review the agency's financial statements. As for fiscal management of grant funds, the FCSI has received funding from the federal, state, county, private foundations and individual donors since 1978. Current funding sources include the following: 1. Hawaii Island United Way, uninterrupted funding since 1984, No RFP number. Helen R. Hemmes, CPO/President, P.O. Box 745, Hilo, Hawaii 96720, 935- 6393/935 -2553 fax 2. Department of Human Services, uninterrupted funding since 1988, HMS -301 -07 DV, DHS —00 -POS -8480, Aileen U. Andres, Program Specialist, DHS, 586 -5748 3. State Judiciary, RFP J 99120 Aileen Lum, Director, Family Court, 3`d Circuit, 934 - 5767/934 -5750 4. Federal Victims of Crime Act Funds (VOCA), administered by the County of Hawaii, uninterrupted annual funding since 1993 Phyllis Shinno, County of Hawaii, Prosecuting Attorney's Office, 961 -0466/934 -3503 fax 5. County of Hawaii, Department of Finance, NonProfits Grants Program, uninterrupted funding since 1986 • Harry Takahashi, Finance Director, County of Hawaii, 96720 -4252, 961 - 8234/961 -8248 fax 6. Federal Emergency Shelter Grants Program (ESG) funds, administered by the County of Hawaii — Office of Housing and Community Development. Royce Shiroma, County of Hawaii, OHCD, 961- 8379/961 -8685 fax 7. Federal funds from the Violence Against Women Act (VAWA), administered through the State Attorney General's Office, RFP AG-CP JAD- 97- VAWA -1 Nancy Ralston, Criminal Justice Planning Specialist, Dept. of the Attorney Genera1586- 1373/586- 1157 fax 8. Hawaii Visitor Industry Charity Walk, since 1998 Charles Park, Charity Walk Grants Coordinator 2000 -01, 880 -3209 E. Alcohol, Tobacco and Drug -Free Workplace Policies and Information 1. How does your organization address alcohol, tobacco, and other drug prevention information dissemination as part of your workplace and or program environment? The FCSI has developed and implemented substance abuse policies found in the Personnel Handbook. The dissemination of these policies are given to each employee at the time of hire, reviewed in staff meetings and in reminder notices from management, and posted on the employee bulletin at each work site. We conduct pre -hire and random drug- testing. Smoking is prohibited within the program offices and designated smoking areas are posted outside of the facilities. The Shelter program promotes a drug -free environment and has rules in place to ensure this policy. • • BUDGET TABLES BUDGET ATTACHMENTS 1 • • • . • O co o co . 04MCE;., rn o V : vrr . ::_ O W W L. a) c • a) a 0 0 0 0 o L O In O O W O f13 N E ,- N o rn in M a 3 0 0) ° N N (0 N E Y N @ d N M CO N z > :s H o al t = 0 Y a Cu iii ° o ° o m co a) o. o N O O N r o 0 L N Z c 8 N cc/ M V ° O N m "di " 1-- ao X 1 ) Q a p 0 L L W ' : m ' Y = b y ° F- LI- O a) O N O to .c m IX U LC. u d v 1.p • 5 0 0 0 0) 0) y O d V) 0 t0 0 CC o r- o 0) co N E E �- (n m N co' v 0) c W W W J E° .- r c E m z a {y� ._ a E • E F- O Too o E ° 0 Cr . 1 t t t c w l �. 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N o � O 0 c0 $ - O n 0 • c 0 N O Q 0) 'N : CO p c .^- 0 - m O t' M Z Z d c p r G r r O W w - 0 N E - N N W LL . U • LL O LL' m CC 5 E o co .2 o W , c M w N r CO Z c 0 r O r C _ 0) r . MO in r W w co 01 nit` J f0 F � j N M 4. 0 .:i 7 M to X a Z . m 0 0) V M W W Z . 0 't O in Z E N J LL (4 - E 4 NrM v 0 - 0) • • co 0 c m0) .- IL m o � >' c o} aLL c >,:r: ! o a } ` 0 H LL O 0 �, 1.- D ?' 1- a) O M .- ' 0 Ec. cs VM / f O CO 0 (0 E U3 } Co r N CO O Q 4 .: - N a ^ { I � to U" ' O I` N (_ry m 0 h (O co T (31' co 0 M (O ) Z: >, i (- r O) .a Z. T 9 ° N r N (0 5 ' C 0, m Q C O)) r m E W' o)} Wr m} -7 O U9: Q LL b aQLL 0 m y 0 t at N .- o n. .: O CL:I O o N w l w W $ y E f W LL a CO 4 .. _ a F w w L 7-.11 0: 0 3: p Z F > sn > w z a w o o p w 0 a ;, w 0 Q : p w z a :: 2 w n7 O Z O F- m a) Q- - s t O I- d n : y 5 2�� ti : ce 0 r , o Q .- 0 a w . q w (.. q :; Z °:: 0 y 0 >- 1 z a 0 �' ' J J 0 _ a a • . O } 0 0 Z 9 U O O U t- )- w :::.:".;$:: : F )- Z r N V W a a a t ; a s i; Q H t t I~ i i ` • O O O 0 ° o O O O r O N vi Ni: a 03 a) r t . O. O'. : � is N; n-: c7 ,:- . ':L _ O' ll.f s N o n r r o v y M : 03 N [O i a) x ' C : ;: k .: 3i a) C L to E 0 co • N O o o V 0 Ca o N n h O M O j c N N N > O co ui w o E • . N Q Z m F- Z 0:: m U ro —,o • W La LL 14.a. J a rn n ° ° '8- o o c ° o in Lc) N O N M IC M N r c f7 _ co r 0) M u) 0) "Pt r L - C l— a) 0 1 t U < i • to It. T g N Q.. C U a i • > ::i Q F E m to : : :: 1 - 4 • "E a) O 03 F 0 H E • a) N R m ; Z N N 11- 7 N :»- S,1 U r c E a 9 m = E a = F CC m o 3 a c LL 0 Tx r_ 0 i tk O o= t u_ m o c • n c g p t a a U a O O a) . N O co L m U °- C e W c a) `a m tD • m )6 d a P .° _ a) C j $ E m .— •— - 0 <n I L a D< 0 F i a> 0) 1- 1- 0 • • Budget Attachment Table 3 (continued) #15 other, Indirect costs 14% of each program budget is allocated for administrative expenses. The expense this program budget would cover is a portion of the administrative office space rent. . 1 • • FINANCIAL QUESTIONNAIRE 1 • • se . Ja x v oc� 9 • • Stephen K. Yamashiro ° f .\` t /;." . ., Harry A. Takahashi • Mayor t •: � 'f t : r Director sr p; .,:p S. K. Schutte . I C4 f 6'p ' ";S Deputy (County of 3athaii DEPARTMENT OF FINANCE 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 -4252 (808) 961-8234 • Fax (808) 961-8248 -- HAWAII COUNTY NONPROFIT GRANTS (FY 2000 -01) FINANCIAL QUESTIONNAIRE Please include as an attachment an explanation for all "NO" answers to questions #1 thru 11 below: Yes No Q5 0 1. Has the agency operated continuously for the past three (3) years? 0 (5 2. Has the agency operated with a positive cash flow for the past (3) years? O CS 3. Does your Board of Directors approve a detailed cash flow budget before the beginning of each fiscal year? 0 0 4. Do your Board meeting minutes show that quarterly financial statements are approved? O 0 5. Is your equity balance at least 20% of your Total Liability balance? 0 CS 6. Is your Total Current Asset balance larger than your Total Current Liability balance? O CS 7. Are bank reconciliations and accounting performed by someone other than the check signatory? 0 0 8. Are you fully insured for the agency's vehicle(s) and building(s)? O CS 9. Is your Workers' Compensation at least 2% of payroll? O 0 10. Are you current (not delinquent) on all payroll and payroll tax payments? 0 11. Is the agency free of any pending litigation, liens or judgments? 0 0 12. Within the past 12 months, has the agency applied for vendor or bank credit and was denied credit? If yes, please explain. As the grant applicant, / cert Fly that the agency has satisfactorily responded to each of the above questions and explained as needed. l hereby certifr that this information is true and correct to the best of my knowledge. Agency: The Family Crisis Shelter, Inc. Phone: (808) 935 -8229 West Hawaii. Shelter I Prepared by: Mary Navor - Fiscal Officer 1 (1--- It 1/20/00 Print Name /title Signalua , 1 to Certified by: Alma Duldulao t� 20/00 Print Name of Executive Director Si Datc . • • ANNUAL FINANCIAL STATEMENTS & CURRENT AUDIT FAMILY CRISIS SHELTER, INC. (A Hawaii Non -Profit Corporation) AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1999 1043 Makawao Avenue Suite 205 Makawao, Hawaii 96768 (808) 572-2978 / a/2 We � /� Vi �/ d 9a /e1.4/Ona v720f ztGOn f04? ain.wan doenac,• ]bale 205 .4a/eatuao Zeuaii 96768 • - Mane 808- 572- 2978 !Yaw 808 572- 8007 INDEPENDENT AUDITOR'S REPORT To the Board of Directors Family Crisis Shelter, Inc. • Hilo, Hawaii 96721 We have audited the accompanying statement of financial position of Family Crisis Shelter, Inc. (a Hawaii Non - Profit Corporation) as of June 30, 1999, and the related statements of activities, functional expenses, changes in net assets, and cash flows for the year then ended. These financial statements are the responsibility of Family Crisis Shelter, Inc.'s management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our . opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Family Crisis Shelter, Inc. as of June 30, 1999, and the changes in its net assets and its cash flows for the year then ended in conformity with generally accepted accounting principles. ak awao, Hawaii October 6,1999 • • • • TABLE OF CONTENTS Page Independent Auditor's Report on Basic Financial Statements 1 Financial Statements: Statement of Financial Position 2 Statement of Activities 4 Statement of Functional Expenses 6 Statement of Changes in Net Assets 7 Statement of Cash Flows 8 Notes to the Financial Statements 9 • • FAMILY CRISIS SHELTER, INC. • Statement of Financial Position June 30, 1999 ASSETS CURRENT ASSETS: Cash Checking - BOH (Note 7) $168,444 Money Market Account - Painewebber 119,852 JCC Credit Union 9,914 Pacific Century Sweep 6,858 Debit Card Account - BOH 1,500 - Petty Cash 333 Total Cash 306,901 Grants Receivable - 107,022 Unconditional Promises to Give 16,750 Prepaid Expenses 4,841 Total current assets 435,514 PROPERTY, FURNITURE AND EQUIPMENT (Note 2) Building 143,588 Office Equipment and Furnishings 108,316 - ' Kona Shelter Lease Agreement 86,757 Leasehold Improvements 35,562 Vehicle 22,006 Household Equipment and Furnishings 17,079 413,308 Less: Accumulated Depreciation and Amortization (189,939) Net Fixed Assets 223,369 DEPOSITS 3,856 MORTGAGE RECEIVABLE 14,742 TOTAL ASSETS $677,481 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 2 • • FAMILY CRISIS SHELTER, INC. Statement of Financial Position June 30, 1999 LIABILITIES AND NET ASSETS CURRENT LIABILITIES: Accounts Payable $97,424 Other Current Liabilities 36,679 Current Portion of Long -Term Debt (Note 5) 3,000 Payroll Taxes Payable 1,494 Total Current Liabilities 138,597 Long -Term Debt Excluding Current Portion (Note 5) 145,509 Total Liabilities 284,106 NET ASSETS (Note 3) Unrestricted Unappropriated 193,375 . - Appropriated by Board of Directors (Note 3) 200,000 Temporarily Restricted 0 Permanently Restricted 0 Total net assets 393,375 TOTAL LIABILITIES AND NET ASSETS $677,481 The accompanying notes and Auditors report are an integral part of these financial statements. Page 3 • FAMILY CRISIS SHELTER, INC. • e Statement of Activities For the Year Ended June 30, 1999 Temporarily Unrestricted Restricted Total PUBLIC SUPPORT AND REVENUES: Public Support: State of Hawaii grants: Judiciary $743,558 $743,558 Department of Human Services 181,661 181,661 Forestry Grant 8,413 8,413 Victims of Crime Act Grant - COH 23,395 23,395 Victims of Domestic Violence 19,240 19,240 County of Hawaii Grant 95,641 30,000 125,641 Contributions: Hawaii Island United Way 33,500 33,500 Individuals 11,743 11,743 Revenues: Program Fees 45,647 45,647 Interest Income 15,361 15,361 Fundraising 3,600 3,600 Other Revenue 4,228 4,228 _ Net Assets Released from Restrictions: 30,000 (30,000) 0 TOTAL PUBLIC SUPPORT AND REVENUES 1,215,987 0 1,215,987 EXPENSES AND LOSSES: Salaries and Related Expenses: Salaries and Wages 717,316 717,316 Employee Benefits 86,959 86,959 Payroll Taxes 101,213 101,213 Total Salaries and Related Expenses $905,488 $0 $905,488 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 4 • • FAMILY CRISIS SHELTER, IN. Statement of Activities • For the Year Ended June 30, 1999 Temporarily Unrestricted Restricted Total Occupancy Expenses: Insurance $55,852 $55,852 Rent 52,978 52,978 Depreciation 23,629 23,629 Utilities 17,364 17,364 Maintenance 16,844 16,844 Interest 14,784 14,784 Total Occupancy Expenses 181,451 181,451 Other Expenses: Travel and Training 27,188 27,188 Professional and Contracted Services 21,095 21,095 Office Expense 19,240 19,240 Telephone 16,156 16,156 Loss on Sale of Assets 13,239 13,239 Program supplies 12,446 12,446 Advertising and Public Relations 9,560 9,560 • Equipment Rental 5,605 5,605 Food and Household Expense 5,198 5,198 Dues and Subscriptions 2,221 2,221 Data Processing 1,254 1,254 Fundraising Expenses 492 492 Miscellaneous 200 200 Total Other Expenses 133,894 0 133,894 Total Operating Expenses 1,220,833 0 1,220,833 Excess Revenue and Support Over (Under) Operating Expenses ($4,846) $0 ($4,846) The accompanying notes and Auditor's report are an integral part of these financial statements. Page 5 • FAMILY CRISIS SHELTER, INC. • ' ' Statement of Functional Expenses For the Year Ended June 30, 1999 Program Supporting • . Services Services Fundraising Total EXPENSES AND LOSSES: Salaries and related expenses: Salaries and wages $641,464 $75,852 $717,316 Employee benefits 80,033 6,926 86,959 Payroll taxes 88,606 12,607 101,213 Total salaries and related expenses 810,103 95,385 0 905,488 Occupancy expenses: Insurance 46,278 9,574 55,852 Rent 45,666 7,312 52,978 Depreciation 9,924 13,705 23,629 Utilities 15,921 1,443 17,364 Maintenance 10,160 6,684 16,844 Interest 14,784 14,784 Total occupancy expenses 142,733 38,718 0 181,451 Other expenses: . Travel and training 27,188 27,188 Professional and Contracted Services 5,352 15,743 21,095 Office expense 9,620 9,620 19,240 Telephone 13,229 2,927 16,156 Loss on Sale of Assets 13,239 13,239 Program supplies 12,446 12,446 Advertising and Public Relations 9,560 9,560 Equipment Rental 5,605 5,605 Food and household expense 5,198 5,198 Dues and subscriptions and Postage 2,221 2,221 Data Processing 1,254 1,254 Fundraising Expenses 492 492 Miscellaneous 200 200 Total other expenses 82,593 37,570 13,731 133,894 Total Operating Expenses $1,035,429 , $171,673 $13,731 $1,220,833 The accompanying notes and Auditor's report are an integral pan of these financial statements. _ , Page 6 • • FAMILY CRISIS SHELTER, INC. Statement of Changes in Net Assets For the Year Ended June 30, 1999 Temporarily Total Unrestricted Restricted All Funds Net Assets, June 30, 1998 $398,221 $0 $398,221 Excess Revenue and Support Over (Under) Operating Expenses (4,846) 0 (4,846) Net Assets, June 30, 1999 $393,375 $0 $393,375 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 7 •FAMILY CRISIS SHELTER, INC. • , Statement of Cash Flows For the Year Ended June 30, 1999 CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Government Agencies $1,021,886 Cash Received from Clients, Grantors, Donors and the Hawaii United Way 115,031 Interest Received 15,361 Cash Paid to Employees and Vendors (1,183,439) Net Cash Used by Operating Activities (Note 10) (31,161) CASH FLOWS FROM INVESTING ACTIVITIES Purchase of Furniture and Equipment (32,920) Disposition of Condo Units 12,261 Net Cash Used for Investing Activities (20,659) CASH FLOWS FROM FINANCING ACTIVITIES Payments on note payable (2,071) Net Decrease in Cash for the Year (53,891) CASH BALANCE, JUNE 30, 1998 360,792 , CASH BALANCE, JUNE 30, 1999 $306,901 The accompanying notes and Auditors report are an integral part of these financial statements. , Page 8 ' • Family Crisis Shelter, Inc. • Notes to the Financial Statements June 30, 1999 Note 1. ORGANIZATION Family Crisis Shelter, Inc. was incorporated on July 14, 1978 as a non - profit corporation under the laws of the State of Hawaii. The Organization was formed for the purpose of reducing and eliminating the incidence of family violence by changing public consciousness, by maintaining a comprehensive range of shelter and other services, and by providing training to individuals and social workers. The Organization operates a residential shelter in Kona and Alternatives to Violence programs in Hilo and Kona. Family Crisis Shelter, Inc. is exempt from Federal income taxes pursuant to Internal Revenue Code section 501(c)(3), and exempt from State income taxes under Section 416 -19 and 416 -20 of the Hawaii Revised Statutes. Therefore, no provision for Federal or State income taxes is required for the financial statements. Notei2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Revenue and Expense Recognition: Family Crisis Shelter, Inc. uses the accrual method of accounting. Under this method of accounting, revenue is recognized when eamed rather than when received and expenses are recognized when incurred rather than when paid. For contributions and donations, revenue is recognized when the gift is received. For State and County grants and contracts, revenue is recognized as the applicable requirements are fulfilled. Accounts receivable represents revenue eamed and not yet received. ' Property and Equipment: Property and equipment are stated at cost. Depreciation is computed on the straight -line basis over the estimated useful lives of the assets, which range from 3 to 7 years. Donated property and equipment are recorded as revenue at their estimated fair value. Such donations are reported as unrestricted revenue unless the donor has restricted the donated asset to a specific purpose. The Kona shelter operates from a building located on Bishop Estate leased land. The building and lease agreement for the land were acquired in 1989 and capitalized at their purchase price. The land lease has been classified as an operating lease. Lease payments are $570 per year, with a rental re- opening required in the year 2000. The lease terminates in 2025. Page 9 • • Family Crisis Shelter, Inc. Notes to the Financial Statements June 30, 1999 Cash and Cash Equivalents: For the purpose of the statement of cash flows, cash is defined as demand deposits, petty cash on hand and savings accounts. Use of Estimates: The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Note 3. NET ASSETS The Family Crisis Shelter, Inc. has conformed to Statement of Financial Accounting Standards (SFAS) No. 117, "Financial Statements of Not - for - Profit Organizations ". Accordingly, the Council is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets and permanently restricted net assets. All donor - restricted support is reported as an increase in temporarily or permanently restricted net assets, depending on the nature of the restriction. The Board of Directors voted, as of January 1998, to appropriate $200,000 of unrestricted funds to be set aside for future operating contingencies. These funds are generally not available for current operations however, they may be used to solve temporary cash flow problems that occur due to the timing of the receipt of grant funds. The use of the appropriated funds will be replaced as soon as the grant funds are available. During the year, Family Crisis Shelter, Inc. received a grant in the amount of $30,000 from the Emergency Shelters Grant restricted primarily for the purchase of a van and a computer. As of June 30, 1999, Family Crisis Shelter, Inc. satisfied the restrictions of the grant. Therefore, there are no temporarily restricted net assets as ofJune 30, 1999. There are no permanently restricted net assets as ofJune 30, 1999. Note 4. UNCONDITIONAL PROMISE TO GIVE Pursuant to (SFAS) No. 116, " Accounting for contributions received and contributions made ", the Organization has recorded Hawaii United Way's unconditional promise to give in the amount of $16,750. These funds will be received over the six months ending December 31, 1999. Page 10 • Family Crisis Shelter, Inc. • Notes to the Financial Statements June 30, 1999 Note 5. LONG TERM DEBT Long -term debt at June 30, 1999 consisted of a Bank of Hawaii loan. The loan has an adjustable interest rate (7.75% at June 30, 1999) and is payable in monthly installments including interest. The loan is secured by the Kona Shelter lease agreement, building and improvements. Maturities on the long -term debt for the next five years ended June 30, are as follows: 2000 $ 3,000 2001 $ 3,200 2002 $ 3,500 2003 $ 3,800 Thereafter $ 135,009 Total Due $ 148,509 Note 6. RETIREMENT PLAN The Organization has a retirement plan that covers all eligible employees. The amount of employer contribution, if any, is determined by an annual written resolution of the Board of Directors. Allocation of employer contributions among participants in the plan is made in proportion to the participant's annual compensation to all participant's compensation. A contribution in the amount of $34,308 was made for the year ended June 30, 1999. Note 7. CONCENTRATIONS OF CREDIT RISK Major Grantor - The Council receives over 75% of its support from the State of Hawaii. Significant reductions, if any, could have an adverse effect on the Organization's ability to continue operations. The ultimate determination of amounts received under these programs generally is based upon allowable costs reported to and audited by the government. Until such audits have been completed and a final settlement has been reached, there exists a contingency to refund any amount received in excess of allowable costs. Page 11 • Family Crisis Shelter, Inc. • Notes to the Financial Statements June 30, 1999 Note 8. DUE TO STATE OF HAWAII Pursuant to State of Hawaii contract terms, any unspent funds that are not specifically applied to future contract periods are to be retumed to the State of Hawaii. In fulfilling the contract terms of its State grants, the Organization retumed $9,722 to the State of Hawaii on July 30, 1999. Note 9. FUNCTIONAL ALLOCATION OF EXPENSES Expenses are charged directly to program or management and general categories based on specific identification. Indirect expenses have been allocated based on budgeted percentages. Note 10. RECONCILIATION OF EXCESS EXPENSES OVER REVENUE AND SUPPORT WITH NET CASH USED BY OPERATING ACTIVITIES Excess Expenses over Revenue and Support $( 4,846) Add Depreciation 23,629 Add Loss on Sale of Asset 13,239 Adjustments to reconcile: Increase in Accounts Receivable (80,023) Decrease in Prepaid Expenses 1,298 Decrease in Mortgage Receivable 2,649 Increase in Accounts Payable 6,274 Increase in Accrued Expenses 6.619 Net Cash Used by Operating Activities $(31.161) Note 11. VOLUNTEERS No amounts have been reflected in the financial statements for donated time by volunteers due to the difficulty in tracking all these services; nevertheless, many volunteers have donated significant amounts of their time to the Family Crisis Shelter, Inc.'s activities. Note 12. YEAR 2000 ISSUE The Family Crisis Shelter, Inc. has addressed the Year 2000 issue and believes the risks associated with non - compliance have been mitigated. However, because of the unprecedented nature of the year 2000 issue, its effects and the success of the Organization's remediation efforts will not be fully determinable until the year 2000 and thereafter. As a result, management does not provide any assurance that the Organization is or will be completely year 2000 ready, that the Organization's year 2000 remediation efforts will be successful in whole or in part, or that the parties with which the Organization does business will be year 2000 ready. Page 12 FAMILY CRISIS SHELTER, INC. AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1998 • • A Professional Corporation 1135 Makawao Avenue Suite 103 -308 Makawao, Hawaii 96768 (808) 572 -2978 • 1 . AZ/2 FatS-na/A0 A d raAJdioneti Waratia2 1135 Makawao Avenue - - Suite 103 -308 Makawao, Hawaii 96768 • (808) 572 -2978 INDEPENDENT AUDITOR'S REPORT To the Board of Directors Family Crisis Shelter, Inc. Hilo, Hawaii 96721 We have audited the accompanying statement of financial position of Family Crisis Shelter, Inc. (a Hawaii nonprofit corporation) as of' June 30, 1998, and the related statements of activity, functional expenses, changes in net assets and cash flows for the year then ended. These financial statements are the responsibility of Family Crisis Shelter, Inc.'s management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that • our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Family Crisis Shelter, Inc. as of June 30, 1998, and the changes in its net assets and its cash flows for the year then ended in conformity with generally accepted accounting principles. Makawao, Hawaii September 18, 1998 ' • FAMILY CRISIS SHELTER, INC, Statement of Financial Position June 30, 1998 ASSETS CURRENT ASSETS: Cash Checking - BOH (Note 7) $246,603 Debit Card Account - BOH $1,500 JCC Credit Union 9,541 Money Market Account - Painewebber 102,815 Petty Cash 333 Total Cash 360,792 Grants Receivable 27,000 Unconditional Promises to Give 16,750 Prepaid Expenses 6,139 Total current assets 410,681 PROPERTY, FURNITURE AND - EQUIPMENT (Note 2) Building 143,588 Office Equipment and Furnishings 103,754 Kona Shelter Lease Agreement 86,757 Leasehold Improvements 29,210 Condo Units 25,500 Household Equipment and Furnishings 17,079 405,888 Less: Accumulated Depreciation and Amortization (166,311) Net Fixed Assets 239,577 DEPOSITS 3,856 MORTGAGE RECEIVABLE (Note 5) 17,391 TOTAL ASSETS $671,505 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 2 • FAMILY CRISIS SHELTER, INC. • Statement of Financial Position June 30, 1998 LIABILITIES AND NET ASSETS CURRENT LIABILITIES: Accounts Payable $55,117 Due to State of Hawaii (Note 8) 36,033 Accrued Salaries and Related Expenses 30,255 Current Portion of Long -Term Debt 2,700 Payroll Taxes Payable 1,299 Total Current Liabilities 125,404 Long -Term Debt Excluding Current Portion (Note 4) 147,880 Total Liabilities 273,284 NET ASSETS (Note 3) Unrestricted Unappropriated 198,221 Appropriated by Board of Directors (Note 7) 200,000 Temporarily Restricted 0 Permanently Restricted 0 Total net assets 398,221 TOTAL LIABILITIES AND NET ASSETS $671,505 The accompanying notes and Auditor's report are an integral part of these financial statements. , Page 3 • FAMILY CRISIS SHELTER, IN. Statement of Activities For the Year Ended June 30, 1998 Temporarily Total Unrestricted Restricted All Funds PUBLIC SUPPORT AND REVENUES: Public Support: State of Hawaii grants: Judiciary $717,280 $717,280 Department of Human Services 207,181 207,181 Victims of Crime Act Grant - COH 27,000 27,000 County of Hawaii Grant 20,000 20,000 Contributions: Hawaii Island United Way 33,500 33,500 Donation of Condo Units (Note 2) 25,500 25,500 Individuals 21,933 21,933 Foundation Grants 4,000 4,000 Revenues: Program Fees 41,890 41,890 Interest Income 8,399 8,399 Other income 2,149 2,149 Net Assets Released from Restrictions: Hawaii United Way - 1997 15,913 (15,913) 0 TOTAL PUBLIC SUPPORT AND REVENUES 1,124,745 (15,913) 1,108,832 EXPENSES AND LOSSES: Salaries and Related Expenses: Salaries and Wages 641,233 641,233 Employee Benefits 66,342 66,342 Payroll Taxes 80,881 80,881 Total Salaries and Related Expenses $788,456 $0 $788,456 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 4 • FAMILY CRISIS SHELTER, INC. Statement of Activities For the Year Ended June 30, 1998 Temporarily Total Unrestricted Restricted All Funds Occupancy Expenses: Rent $53,396 $53,396 Insurance 52,094 52,094 Depreciation 20,017 20,017 Utilities 19,015 19,015 Interest 18,747 18,747 Maintenance 15,463 15,463 Total Occupancy Expenses 178,732 0 178,732 Other Expenses: Office Expense 13,118 13,118 Travel and Training 30,136 30,136 Professional and Contracted Services 22,068 22,068 Advertising & Public Relations 5,742 5,742 Telephone 16,051 16,051 Equipment Rental 4,550 4,550 Fundraising Expenses 2,610 2,610 Program supplies 7,934 7,934 Dues, Subscriptions and Postage 2,949 2,949 Data Processing 4,393 4,393 Food and household expense 2,814 2,814 • Total Other Expenses 112,365 0 112,365 Total Operating Expenses 1,079,553 0 1,079,553 Excess Revenue and Support Over (Under) Operating Expenses $45,192 ($15,913) $29,279 • The accompanying notes and Auditor's report are an integral part of these financial statements. Page 5 • • FAMILY CRISIS SHELTER, IN Statement of Functional Expenses For the Year Ended June 30, 1998 Program Supporting Services Services Total EXPENSES AND LOSSES: Salaries and related expenses: Salaries and wages 569,391 71,842 641,233 Employee benefits 58,909 7,433 66,342 Payroll taxes 71,819 9,062 80,881 Total salaries and related expenses 700,119 88,337 788,456 Occupancy expenses: Rent 46,867 6,529 53,396 Insurance 43,854 8,240 52,094 Depreciation 8,443 11,574 20,017 Utilities 16,690 2,325 19,015 Interest 18,747 18,747 Maintenance 13,572 1,891 15,463 Total occupancy expenses - 148,173 30,559 178,732 Other expenses: Office expense 13,118 13,118 Travel and training 30,136 30,136 - • Professional and Contracted Services 22,068 22,068 Advertising and Public Relations 5,742 5,742 Telephone 12,038 4,013 16,051 Equipment Rental 4,550 4,550 Fundraising Expenses 2,610 2,610 Program supplies 7,934 7,934 Dues and subscriptions and Postage 2,949 2,949 Data Processing 4,393 4,393 Food and household expense 2,814 2,814 Total other expenses 58,664 53,701 112,365 Total Operating Expenses $906,956 $172,597 $1,079,553 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 6 • • FAMILY CRISIS SHELTER, INC. Statement of Changes in Net Assets • For the Year Ended June 30, 1998 Temporarily Total Unrestricted Restricted All Funds Net Assets, June 30, 1997 $353,029 $15,913 $368,942 Excess Revenue and Support Over (Under) Operating Expenses 45,192 (15,913) 29,279 Net Assets, June 30, 1998 $398,221 $0 $398,221 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 7 • FAMILY CRISIS SHELTER, INC. • - Statement of Cash Flows For the Year Ended June 30, 1998 CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Government Agencies $1,016,099 Cash Received from Clients, Grantors, Donors and the Hawaii United Way 103,122 Interest Received 8,399 Cash Paid to Employees and Vendors (1,074,080) Net Cash Provided by Operating Activities (Note 10) 53,540 CASH FLOWS USED BY INVESTING ACTIVITIES Purchase of Furniture and Equipment (11,040) CASH FLOWS USED BY FINANCING ACTIVITIES Payments on Notes Payable (3,049) Net Increase in Cash for the Year 39,451 • - CASH BALANCE, JUNE 30, 1997 321,341 CASH BALANCE, JUNE 30, 1998 $360,792 The accompanying notes and Auditor's report are an integral part of these financial statements. Page 8 li MILY CRISIS SHELTER, INC. Notes to the Financial Statements June 30, 1998 Note 1. ORGANIZATION Family Crisis Shelter, Inc. was incorporated on July 14, 1978 as a non - profit corporation under the laws of the State of Hawaii. The Company was formed for the purpose of reducing and eliminating the incidence of family violence by changing public consciousness, by maintaining a comprehensive range of shelter and other services, and by providing training to individuals and social workers. The Company operates a residential shelter in Kona and Alternatives to Violence programs in Hilo and Kona. Family Crisis Shelter, Inc. is exempt from Federal income taxes pursuant to Internal Revenue Code section 501 (c) (3), and exempt from State income taxes under Section 416 -19 and 416 -20 of the Hawaii Revised Statutes. Therefore, no provision for Federal or State income taxes is required for the financial statements. Note 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES •1. int _ I . .. • .. Family Crisis Shelter, Inc. uses the accrual method of accounting. Under this method of accounting, revenue is recognized when earned- rather than when received and expenses are recognized when incurred rather than when paid. For contributions and donations, revenue is recognized when the gift is received. For State and County grants and contracts, revenue is • recognized as the applicable requirements are fulfilled. Accounts Receivable represents revenue earned and not yet received. sr ins 1 .1, -n Property and equipment are stated at cost. Depreciation is computed on the straight -line basis over the estimated useful lives of the assets, which range from 5 to 36 years. Donated property and equipment are recorded as revenue at their estimated fair value. Such donations are reported as unrestricted revenue unless the donor has restricted the donated asset to a specific purpose. During the year, Family Crisis Shelter, Inc. received a generous donation of two condominium units: The Company obtained an appraisal for purposes of recording the donated value. The Kona shelter operates from a building located on Bishop Estate leased land. The building and lease agreement for the land were acquired in 1989 and capitalized at their purchase price. The land lease has been classified as an operating lease. Lease payments are $570 per year, with a rental reopening required in the year 2000. The lease terminates in 2025. Page 9 FAMILY CRISIS SHELTER, INC.. Notes to the Financial Statements • June 30, 1998 Cash and Cash Equivalents_ For the purpose of the statement of cash flows, cash is defined as demand deposits, money market accounts, petty cash on hand and savings accounts. IJse of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Note 3. NET ASSETS The Family Crisis Shelter, Inc. has conformed to Statement of Financial Accounting Standards (SFAS) No. 117, "Financial Statements of Not- for - Profit Organizations ". Accordingly, the Company is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets and permanently restricted net assets. The Board of Directors voted,. as of January 1998, to appropriate $200,000 of unrestricted funds to be aside for future operating contingencies. Therefore, these funds are generally not available for current operations. - As defined by SFAS No. 117, there are no temporarily restricted net assets. As defined by SFAS No. 117, there are no permanently restricted net assets. Note 4. LONG -TERM DEBT Long -term debt at June 30, 1998 consisted of a Bank of Hawaii loan. The loan has an adjustable interest rate (8.0 % at June 30, 1998) and is payable in monthly installments including interest. _ The loan is secured by the Kona shelter lease agreement, building and improvements. Maturities on the long -term debt for the next five years ended June 30, are as follows: 1999 2,700 2000 3,000 2001 3,200 2002 3,500 Thereafter 138 180 Total Due $ 150,580 Page 10 • • • FAMILY CRISIS SHELTER, INC. Notes to the Financial Statements June 30, 1998 Note 5. RESTITUTION OF STOLEN FUNDS In December, 1996, the Family Crisis Shelter, Inc. received an assignment of purchase money real property mortgage and note receivable pursuant to a court order for full restitution. As a result, the Company is receiving monthly principal and interest checks of $311.72. The interest rate is 8% per year and the collateral is a lot of 3.0 acres in Keaau, Puna, Hawaii. Note 6. PROFIT SHARING PLAN The Company has a profit sharing plan that covers all eligible employees. The amount of employer contribution, if any, is determined by an annual written resolution of the Board of Directors. Allocation of employer contributions among participants in the plan is made in proportion to the participant's annual compensation to all participant's compensation. No profit sharing contribution was made for the year ended June 30, 1998. Note 7. CONCENTRATION OF CREDIT RISK The Company maintains a portion of its cash in a commercial bank in Hilo, Hawaii. The account balances are insured by the Federal Deposit Insurance Corporation (FDIC) up to $100,000. As of June 30, 1998, these bank accounts exceeded the FDIC insured limit by $148,103. Subsequent to June 30, 1998, the Company entered into an investment agreement with Bank of Hawaii whereby the Company's daily checking balance is invested in treasury bills. As excess funds are deposited into the checking account, they are automatically "swept" into a Treasury Bill investment account maintained by Pacific Century Investment Services, Inc. and as funds are needed in the Company's checking account, automatic deposits are made from the Treasury Bill investment account to cover canceled checks. These investment funds are not guaranteed to maintain a stable net -asset value. During the year ended June 30, 1998, the Company received approximately 83% of its revenue from the State of Hawaii. Significant reductions, if any, could have an adverse effect on the Company's ability to continue operations. The State of Hawaii contracted services have been continued to the subsequent fiscal year. Note 8. DUE TO STATE OF HAWAII Pursuant to State of Hawaii contract terms, any unspent funds that are not specifically applied to future contract periods are to be returned to the State of Hawaii. In fulfilling the contract terms of its State grants, the Company returned $36,033 to the State of Hawaii on August 10, 1998. Page I I • FAMILY CRISIS SHELTER, INC Notes to the Financial Statements June 30, 1998 Note 9 VOLUNTEERS No amounts have been reflected in the financial statements for donated time by volunteers who provide many valuable hours of service for the Family Crisis Shelter, Inc. Nevertheless, many volunteers have donated significant amounts of their time to the Company's activities. Note 10. RECONCILIATION OF EXCESS REVENUE AND SUPPORT OVER EXPENSES NET CASH PROVIDED BY OPERATING ACTIVITIES Excess Revenue and Support over Expenses $ 29,279 Add Depreciation 20,017 Less Donation of Condo Unit ( 26,050) Adjustments to reconcile: Decrease in Receivables 10,377 Decrease In Prepaid Expenses 16,150 Increase in Deposits ( 2,527) Increase in Payables 3,816 Increase in Accrued Expenses 2 478 Net Cash Provided by Operating Activities $ 53,540 • Page 12 4 • • IRS FORM 990 OMB o. 1545 -0047 „ Font, 990 Retu f Organization Exempt from In iT,a ) \u 1 Under secti of the Internal Revenue Code (except black enefit trust " 998 or private foundation) or section 4947(aX1) nonexempt charitable trust This Form is Open - ' Internal Revenue Service Note: The organization may have to use a copy of this return to satisfy state reporting requirements. to Public Inspection A For the 1998 calendar year, Or tax year period beginning Jul 1 , 1998, and ending Jun 30 ,19 99 B Check if: C Name of organization D Employer Identification Number . Plea Change of address IRS label FAMILY CRISIS SHELTER, INC. 99- 0182494 ® orpp.int Initial return orrype. Number & street (or P.O. box if mail is not delivered to street &leg Room /suite E Telephone number See _ Final return specific P.O. BOX 612 (808) 935 -8229 instruo City, Town or Country State ZIP + • Amended return eons. r F Check .. U if exemption stare reportng) HI L 0 HI 96721 application is pending G Type of organization • U Exempt under section 501(c) 3 •(insert number) or • U section 4947(aXl) nonexempt charitable trust Note: Section 501(cX3) exempt organizations and 4947(aX1) nonexempt charitable trusts Must attach a completed Schedule A (Form 990). H (a) Is this a group return filed for affiliates? U Yes X No I If either box in H is checked 'Yes; enter four-digit group exemption number (GEN) • � (b) If 'Yes,' enter the number of affiliates for which this return is filed iii- J Accounting method: U kJ Cash Accrual (c) Is this a separate return filed by an organization covered by a group ruling? 1 Yes X1 No [I Other (specify) ... • K Check here ... ► LJ if the organization's gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but if it received a Form 990 package in the mail, it should file a return without financial data. Some states require a complete return. Note: Form 990 -EZ may be used by organizations with gross receipts less than $100,000 and total assets less than $250,000 at end of year. [P„ „art` I * l Revenue, Expenses, and Changes in Net Assets or Fund Balances (see instructions) 1 Contributions, gifts, grants, and similar amounts received: a Direct public support 1 a 11 , 743 . b Indirect public support 1 b 33, 500. c Government contributions (grants) 1 c 1, 101, 908 . d Total (add lines 1a through lc) (attach schedule of contributors) (cash $ 1, 147, 151. noncash $ 0.) L 1d.Stlnt 1d 1, 147, 151. 2 Program service revenue including government fees and contracts (from Part VII, line 93) 2 49, 875 . 3 Membership dues and assessments 3 4 Interest on savings and temporary cash investments 4 15 , .361 . 5 Dividends and interest from securities 5 6a Gross rents I 6al b Less: rental expenses 6b c Net rental income or (loss) (subtract line 6b from line 6a) 6c 7 Other investment income (describe ► ) 7 8a Gross amount from sale of assets other (A) Securities (B) Other R than inventory 8a 12, 261 . E • b Less: cost or other basis and sales expenses 8 b 25, 5 00 . E • c Gain or (loss) (attach schedule) 8 c -13,239. E d Net gain or (loss) (combine line 8c, columns (A) and (B)) 8d -13,239. 9 Special events and activities (attach schedule) a Gross revenue (not including ... $ of contributions reported on line la) 9a 3, 600. b Less: direct expenses other than fundraising expenses 1 9b 0 . c Net income or (loss) from special events (subtract line 9b from line 9a) 9c 3,600. 10a Gross sales of inventory, less returns and allowances 1 10a b Less: cost of goods sold 10 b c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b from line 10a) 10c 11 Other revenue (from Part VII, line 103) 11 12 Total revenue (add lines ld, 2, 3, 4, 5, 6c, 7, 8d, 9c, 10c, and 11) 12 1,202,748. 13 Program services (from line 44, column (8)) 13 1,037,650. E . X 14 Management and general (from line 44, column (C)) 14 169,452. N 15 Fundraising (from line 44, column (D)) 15 492 . E 16 Payments to affiliates (attach schedule) 16 - $ 17 Total expenses (add lines 16 and 44, column (A)) 17 1,207,594. A 18 Excess or (deficit) for the year (subtract line 17 from line 12) 18 - 4,846. N 5 19 Net assets or fund balances at beginning of year (from line 73, column (A)) 19 398, 221 . i T 20 'Other changes in net assets or fund balances (attach explanation) 20 ,. S 21 Net assets or fund balances at end of year (combine lines 18, 19, and 20) 21 393,375. BAA For Paperwork Reduction Act Notice, see separate instructions. TEEA0101 10/06/98 Form 990 (1998) Form 990 (1993) FAMILY CRISIS SHELT INC. 99- 0182494 Page 2 IP.a'rtttl''t'1j Statement of Functional Exp All organizations must complete column (A). ns (B), (C), and (D) are required for section 501(c)(3) and (4) izations and section 4947(a)(1) nonexempt char rusts but optional for others. Do not include amounts reported on line Sl 7y7 (B) Program (C) Management 66, 86, 96, 106, or 16 of Part I. ?•r` (A) Total services and general (D) Fundraising 22 Grants and allocations (attach schedule) 9 - y ° s p 1 - ` 1 i " r i a ' 1 (cash non-cash $ ) 22 M1 5-T"'15' � "a xl , pA (.:x I . 23 Specific assistance to individuals (attach sch) 23 e' T ' rx"s � { „ ` v r, 4 ' , 't 4 j 24 Benefits paid to or for members (attach sch) 24 at 4n ? r4 . :1 ,1 t >C a.= _ , 25 Compensation of officers, directors, etc 25 29,765. 26,619. 3, 146. 0. 26 Other salaries and wages 26 687, 551. 614, 845. 72,706. 0. 27 Pension plan contributions 27 34,308. 30, 682. 3,626. 0. 28 Other employee benefits 28 52,651. 49,351. 3,300. 0. 29 Payroll taxes 29 101, 213. 88,606. 12,607. 0. 30 Professional fundraising fees 30 31 Accounting fees 31 32 Legal fees 32 33 Supplies 33 12,446. 12,446. 0. 0. 34 Telephone 34 16, 156. 13,229. 2,927. 0. 35 Postage and shipping 35 2,221. 2,221. 0. 0. 36 Occupancy 36 70,342. 61,587. 8,755. 0. 37 Equipment rental and maintenance 37 5,605. 0. 5, 605. 0. 38 Printing and publications 38 39 Travel 39 40 Conferences, conventions, and meetings 40 41 Interest 41 14,784. 14,784. O. O. 42 Depreciation, depletion, etc (attach schedule) 42 23,629. 9,924. 13 , 705. 0. 43 Other expenses (itemize): a 43a b INSURANCE 43b • 55,852. 46,278. 9,574. 0. c TRAVEL & TRAINING 43c 27,188. 27,188. 0. 0. d PROFESSIONAL SERVICES 43cl 21,095. 5,352. 15,743. 0. e See Other Expenses Stmt 43e 52,788. 34,538. 17,758. 492 . 44 Total functional expenses (add lines 22 - 43) Organizations completing columns (8) - (D), - - carry these totals to lines l3 -15 44 1,207,594. 1,037,650. 169,452. 492. Reporting of Joint Costs — Did you report in column (B) (program services) any joint costs from a combined educational campaign and fundraising solicitation? • [ Yes © No _ , If 'Yes,' enter (i) the aggregate amount of these joint costs $ ; (ii) the amount allocated to program services $ ; (iii) the amount allocated to management and general $ ; and (iv) the amount allocated to fundraising $ . PaFt IlItl Statement of Program Service Accomplishments What is the organization's primary exempt purpose? 4 - ASSIST VICTIMS OF FAMILY VIOLENCE Program Service Expenses ( Required for 501 ( and se All organizations dp must publications iss issued, etc. exempt purpose achievements in a clear and concise (Section c)(3 the number clients serveed, on 9 i n e. Discuss achi s ta pe not eaublente. (S (geatsn 0 ( allo o & o) ) orga s a 49 or and n p otr s.) 4 izations &section 4947(a)(1) nonexemmpt charitable trusts rusts mmu must alsts ee o enter thh e amomount of grants & alloca ions o otherthers.. - others.) optional rot r others.) a THE ORGANIZATION PROVIDES TEMPORARY SHELTER FOR VICTIMS OF DOMESTIC ABUSE IN WEST HAWAII. (Grants and allocations $ ) 402,504. bTHE ALTERNATIVES TO VIOLENCE ADULT PROGRAM PROVIDES COUNSELING TO INDIVIDUALS WHO ARE REFERRED TO THE PROGRAM THROUGH THE COURT SYSTEM. (Grants and allocations $ ) 468,810. c THE ALTERNATIVES TO VIOLENCE ADOLESCENT PROGRAM PROVIDES SERVICES TO ADOLESCENTS REFERRED TO THE PROGRAM THROUGH THE COURT SYSTEM. (Grants and allocations $ ) 166,336. d (Grants and allocations $ ) e Otheiprogram services (Grants and allocations $ ) f Total of Program Service Expenses (should equal line 44, column (B), program services) a- 1 , 037, 650 . BAA TEEAO102 10/05/98 .'Form99b(1998) FAMILY CRISIS SaTER, INC. • 99-0182494 Page3 IP:,art` Vid Balance Sheets (See instruc�fs) Note: Where required, attached schedules and amounts within the description (A) (8) column should be for end -of -year amounts only. Beginning of year End of year 45 Cash — non - interest- bearing 248, 436. 45 177, 135. 46 Savings and temporary cash investments 112, 356. 46 129, 766. 47a Accounts receivable 47a b Less: allowance for doubtful accounts 47b 47c 48a Pledges receivable 48a 16,750. b Less: allowance for doubtful accounts 48b 16,750. 48c 16, 750. 49 Grants receivable 27,000. 49 107, 022. A 50 Receivables from officers, directors, trustees, and key employees s (attach schedule) 50 S • 51 a Other notes & loans receivable (attach schedule) .. 51 aI 14,742. T • b Less: allowance for doubtful accounts • 51 b 17,391. 51 c 14,742. 52 Inventories for sale or use 52 53 Prepaid expenses and deferred charges 6, 139. 53 4,841. 54 Investments — securities (attach schedule) 54 55a Investments — land, buildings, & equipment: basis . 55a b Less: accumulated depreciation (attach schedule) 55b 55c 56 Investments — other (attach schedule) 56 57a Land, buildings, and equipment: basis 57a 413, 308. b Less: accumulated depreciation (attach schedule) 57b 189, 939. 239, 577. 57c 223, 369. 58 Other assets (describe ■ DEPOSITS ).. 3,856. 58 3,856. 59 Total assets (add lines 45 through 58) (must equal line 74) 671,505. 59 677,481. 60 Accounts payable and accrued expenses 55, 117. 60 97,424. L 61 Grants payable 61 - - A 62 Deferred revenue 62 B L 63 Loans from officers, directors, trustees, and key employees (attach schedule) ... 63 1 64a Tax - exempt bond liabilities (attach schedule) 64a T b Mortgages and other notes payable (attach schedule) 150,580. 64b 148,509. s 65 Other liabilities (describe ■ See Line 65 Stmt ).. 67,587. 65 38, 173. 66 Total liabilities (add lines 60 through 65) v � J 273, 284. 66 284, 106. 1 L^ Organizations that follow SFAS 117, check here • and complete lines 67 ' through 69 and lines 73 and 74. A 67 Unrestricted 398, 221. 67 393, 375. 68 Temporarily restricted 68 69 Permanently restricted 69 o Organizations that do not follow SFAS 117, check here • ❑ and complete lines 70 through 74. 70 Capital stock, trust principal, or current funds 70 71 Paid -in or capital surplus, or land, building, and equipment fund 71 R 72 Retained earnings, endowment, accumulated income, or other funds 72 p 73 Total net assets or fund balances (add lines 67 through 69 or lines 70 through 72; column (A) must equal line 19 and column (B) must equal line 21) 398, 221. 73 393, 375. 74 Total liabilities and net assets/fund balances (add lines 66 and 73) 671,505. 74 677,481. Form 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the return is complete and accurate and fully describes, in Part III, the organization's programs and accomplishments. BAA TEEA0103 10 /05/98 Form 990 (1998) FAMILY CRISIS SHEL INC. 99 - 0182494 Pag I iP. "a'rt -LV,=A � Reconciliation of Revenue udited P: . IReconciliat i� Expenses per Audited Financial Statements with Revenue Financial Statements with Expenses per Return (See instructions.) per Return a Total revenue, gains, and other support a Total expenses and losses per per audited financial statements • a 1,215,987. audited financial statements • a 1,220,833. b Amounts included on line a but b Amounts included on line a but not _ not on line 12, Form 990: on line 17, Form 990: (1) Net unrealized gains an (1) Donated services and investments $ use of facilities .... $ (2) Donated services (2) Prior year adjust - and use ments reported on of facilities $ line 20, Form 990 ... $ • (3) Recoveries of poor (3) Losses reported on year grants $ line 20. Form 990 ... $ (4) Other (specify): (4) Other (specify): ASSET LOSS ASSET LOSS $ 13,239. $ 13,239. Add amounts on lines (1) Add amounts on lines (1) through (4) • b 13,239. through (4) • b 13,239. c Line minus line b • c 1 , 202,748. c Line a minus line b • c 1,207,594. d Amounts included on line 12, d Amounts included on line 17, • Form 990 but not on line a: Form 990 but not on line a: (1) Investment . expenses not (1) Investment expenses included on line not included on line 66, Form 990 .... $ 6b, Form 990 $ (2) Other (specify): (2) Other (specify): $ $ Add amounts on lines (1) and (2) . ► d Add amounts on lines (1) and (2) ... • d e Total revenue per line 12, Form e Total expenses per line 17, Form 990 (line c plus Tine d) • e 1,202,748. 990 (line c plus line d) • e 1,207,594. _ IRaR?V;= `!l List of Officers, Directors, Trustees, and Key Employees (List each one even if not compensated; see instructions.) (B) Title and average hours (C) Compensation (D) Contributions to (E) Expense (A) Name and address per week devoted (if not paid, employee benefit account and other - • to position enter - - plans and deferred allowances compensation WENDY MOW -TAIRA 6033 HALEOLA ST HONOLULU,HI 9681HXEC DIR 40 23,529. 1,317. 0. JAMES•M. RHODES PO BOX 1131 KEAAU, HI 96749 PRESIDENT 1 0. 0. O. VACANT VICE PRES 0. 0. 0. NADINE AUSTIN • 631 - C MOKUHONUA LN HILO,HI 967aCRETARY 1 0. 0. O. PAULINE ROTH BOX 13 PAPAIKOU,HI 96781 TREASURER 1 0. 0. O. JAC QUE AHN, RN, BSN 74 -5069 HOOLOA ST KAILUA -KONA, HI 9674 ,DIRECTOR 1 0. 0. 0 . ANTIONETTE THOMSON BOX 1032 KEAAU,HI 96749 DIRECTOR 1 0. 0. 0. KALEI KANUHA 2865 - A PALI HWY HONOLULU,HI 968 DIRECTOR 1 0. 0. 0. HAROLD SCHWARTZ 1076 APONO PL HILO,HI 96720 DIRECTOR 1 0. 0. 0. See List of Officers, Etc. Statement 6,236. 346. 0. - - 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 iron) your organization and all related organizations, of which more than $10,000 was provided by the ❑ related organizations? • Yes X No - 11 'Yes,' attach schedule — see instructions. BAA TEEA0104 10/05/98 Form 90(1998) FAMILY CRISIS • TER, INC. 99- 0182494 Page5 Pai ,Vi t Other Information See s. instructions) Yes No 76 Did the organization engage in any activity not previously reported to the IRS? If 'Yes,' attach a detailed description ik =ea - of each activity 76 X 77 Were any changes made in the organizing or governing documents but not reported to the IRS? 77 X If 'Yes,' attach a conformed copy of the changes. MO )?,';a 78a Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return? 78a X b If 'Yes,' has it filed a tax return on Form 990 -T for this year? 78b 79 Was there a liquidation, dissolution, termination, or substantial contraction during the year? If 'Yes,' attach E: Psi a statement 79 X =. 80a Is the organization related (other than by association with a statewide or nationwide organization) through common h =�' -«: -- rs: membership, governing bodies, trustees, officers, etc, to any other exempt or nonexempt organization? 80a X b If 'Yes,' enter the name of the organization tx :. :' and check whether it is — 0 exempt or El nonexempt. I ' t , : 81 a Enter the amount of political expenditures, direct or indirect, as described in the instructions .1 81a 1 0. ? ?�a b Did the organization file Form 1120 -POL for this year? 81 b X k:{ .10 i :i"f 82 a Did the organization receive donated services or the use of materials, equipment, or facilities at no charge or at %;.4.33,4 ,u substantially less than fair rental value? 82a X b If 'Yes,' you may indicate the value of these items here. Do not include this amount as 4d . , $ad revenue in Part I or as an expense in Part II. (See instructions for reporting in Part III.) 1 82b1 De (, $ 83a Did the organization comply with the public inspection requirements for returns and exemption applications? 83a X . b Did the organization comply with the disclosure requirements relating to quid pro quo contributions? 83b X 84a Did the organization solicit any contributions or gifts that were not tax deductible? 84a X #, -N s..r"„IA b If 'Yes,' did the organization include with every solicitation an express statement that such contributions or gifts were w i. _ _ not tax deductible? 84b 85 501(c)(4), (5), or (6) organizations — a Were substantially all dues nondeductible by members? 85a b Did the organization make only in -house lobbying expenditures of $2,000 or less? 85h If 'Yes' was answered to either 85a or 85b, do not complete 85c through 85h below unless the organization received a 09.: y1a :n waiver for proxy tax owed for the prior year S)`� ',41'1 a , =a is 1, i 5 c Dues, assessments, and similar amounts from members 85c r sz d Section 162(e) lobbying and political expenditures 85d S e Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices 85e WV "t „ 14111. - - f Taxable amount of lobbying and political expenditures (line 85d less 85e) 85f . a. Sit g Does the organization elect to pay the section 6033(e) tax on the amount in 85f? 85 = h If section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount in 85f to its reasonable - • estimate of dues allocable to nondeductible lobbying and political expenditures for the following tax year? 85h 86 501(c)('7) organizations — Enter: a Initiation fees and capital contributions included on £' ` iiloit r� a,10 '1 line 12 86a s ;; b Gross receipts, included on line 12, for public use of club facilities 86b 3+ ` *" ` ' 87 501(c)(12) organizations — Enter: £ Xh s� > a Gross income from members or shareholders - 87a • i'l N 131 , i f r N?-:4141 b Gross income from other sources. (Do not net amounts due or paid to other sources iofr.ili 4 against amounts due or received from them.) 87 :{p: ". + ' 88 At any time during the year, did the organization own a 50% or greater interest in a taxable corporation or partnership? If 'Yes,' complete Part IX 88 X 89a 507(c)(3) organizations — Enter Amount of tax imposed on the organization during the year under: � 1 J a'' section 4911 • O. ; section 4912 • O. ; section 4955 • 0 . 616 b 501(c)(3) and 501 (c)(4) organizations — Did the organization engage in any section 4958 excess benefit transaction during the year? If 'Yes,' attach a statement explaining each transaction 89b X c Enter: Amount of tax paid by the organization managers or disqualified persons during the year under section 4912, 4955, and 4958 ■ 0 . d Enter: Amount of tax on line 89c, above, reimbursed by the organization ■ 0. 90a List the states with which a copy of this return is filed • NONE REQUIRED b Number of employees employed in the pay period that includes March 12, 1998 (see instructions) [9061 52 91 The books are in care of • ALMA DULDULAO Telephone number • (808) 959 -5825 Located at∎ P.O. BOX 612 HILO HI ZIP + 4 • 96721 , - - 92 Section 4947(a)(1) nonexempt charitable trusts filing Form 990 in lieu of Form 1041— Check here and enter the amount of tax - exempt interest received or accrued during the tax year 0- 1 92 l BAA TEEA0105 01/13/99 Form 990 (1998) FAMILY CRISIS SHELT NC. • 99- 0182494 Pagt 1 JPart llhijAnalysis of Income Producin tivities (See instructions.) Unrelated business income Excluded by section 512, 513, or 514 (E) Enter gross amounts unless (A) (B) (C) (D) Related or exempt otherwise indicated. Business code Amount Exclusion code Amount function income 93 Program service revenue: a PROGRAM FEES 49,875. - b c d e f Medicare /Medicaid payments g Fees & contracts from government agencies 94 Membership dues and assessments 95 Int on savings & temporary cash invmnts 14 15,361. 96 Dividends and interest from securities ,y 97 Net rental income or (loss) from real estate: 11 . , r``.t <,u1,x � a, 4 11 , E i. ' ? ( a,at, .1 ?a,Cs,. .1 to ..?.r ? „- u'�, 'r< . va ,, . r. tit ki`..4 a debt - financed property b not debt - financed property 98 Net rental income or (loss) from pers prop 99 Other investment income 100 Gain or (loss) from sales of assets other — 18 -13,239. than inventory 101 Net income or (loss) from special events 01 3,600. 102 Gross profit or (loss) from sales of inventory 11.:'a t r'a: ` Au, ) r? . �, 4 tij�-v, w§ qw1 ; „,w`,;�,f .k hsx:' s 103 Other revenue a ,,., . ( s;s -. . i'. �'` ` c d e 104 Subtotal (add columns (6), (0), & (E)) tl.i0.11W :. =_4 ? 5,722. 49 , 87 5 . 105 Total (add line 104, columns (8), (D), and (E)) - 55,597. Note: (Line 105 plus line Id, Part 1, should equal the amount on line 72, Part L) Part +Villk Relationship of Activities to the Accomplishment of Exempt Purposes (See instructions.) Line No. Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment of the organization's exempt purposes (other than by providing funds for such purposes). 93a PROGRAM FEES FROM PARTICIPANTS HELPS ENSURE THAT PARTICIPANTS ARE COMMITTED TO THE PROGRAM. IFIaerlink Information Regarding Taxable Subsidiaries (Complete this Part if the 'Yes' box on line 88 is checked.) Name, address, and employer identification Percentage of Nature of Total End -of -year number of corporation or partnership ownership interest business activities income assets Under enalties of perjury, 1 declare that 1 have examined this return, including accompanying schedules and statements, and to the best of my knowledge and beliet, it is Please true, correct, and comple{e. Declaration of preparer (other than officer) is based on all information of which prepare, has any knowledge. (See instructions) Sign ► 1 ► Here Signature of Officer Date Type or Print Name and Title Paid Preparer's •- Dale Check if _ Preparer's Social Security Number - - lt Pre- signature Jul - r (41 h 174 12/30199 e 569 -96 - 6249 parer's.: Firms Name ohn . Carbon l, CPA, A P.C. Use (or yours if ► P.O. Box 880429 EIN 99- 0303190 Only an'dAdmcssd) Pukalani HI ZIP +4 ' 96788 BAA TEEA0106 01113199 Department of the Treasury Internal Revenue Service ' Schedule A Organization mpt Under 1998 (Form 990) Section 501(c o nl y — Do not write or staple in this space. (Except Private Foundation) and Section 501(e), 501(0, 501(k), 501(n), or Section 4947(axl) I OMB No. 1545.0047 Nonexempt Charitable Trust Supplementary Information. See separate instructions. Must be completed by the above organizations and attached to their Form 990 or 990 -EZ. Name of the Organization Employer Identification Number FAMILY CRISIS SHELTER, INC. 99- 0182494 LPart I .4%I Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (See instructions. List each one. If there are none, enter 'None.') (a) Name and address of each (b) Title and average (c) Compensation (d) Contributions (e) Expense employee paid more hours per week to employee benefit account and other than $50,000 devoted to position plans & deferred allowances compensation NONE Total number of other employees paid - a$ �, t , , ;. -� over $50,000 ► NONE biro .ra ar..M .,ts"A.'?stca�c2„xs s . •skic [Fait iitfll Compensation of the Five Highest Paid Independent Contractors for Professional Services (See instructions. List each one (whether individuals or firms). If there are none, enter'None.) (a) Name and address of each independent contractor paid more than $50,000 (b) Type of service (c) Compensation NONE' Total number of others receiving over , �; $50,000 for professional services ► NONE `,P, -i .a'', ,.4 sl?"1. ',..+ r-i • BAA For Paperwork Reduction Act Notice, see the instructions for Form 990 and Form 990 -EZ. Schedule A (Form 990) 1998 TEEA0401 12/11/98 Schedule A (Form 990) 1998 FA• CRISIS SHELTER, INC. • 99- 0182494 Paget I Paittifiregi Statements About Activities Yes No 1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? 1 X If 'Yes,' enter the total expenses paid or incurred in connection with the lobbying activities .... $ �ar� 4r Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI-A. Other n x# 44? organizations checking 'Yes,' must complete Part V1-13 and attach a statement giving a detailed description of the f1 4.1 lobbying activities. i , lAg ' t f , A41. tr 2 During the year has the organization, either directly or indirectly, engaged in any of the following acts with any of its I t OM: trustees, directors, officers, creators, key employees, or members of their families, or with any taxable organization with which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficiary: 2 $ J ' p" i! a Sale, exchange, or leasing of property? 2a X b Lending of money or other extension of credit? 2b X c Furnishing of goods, services, or facilities? 2c X d Payment of compensation (or payment or reimbursement of expenses if more than $1,000)? ..Se.e t.. V, ..Ent .990 X e Transfer of any part of its income or assets? 2e X If the answer to any question is 'Yes,' attach a detailed statement explaining the transactions. 3 Does the organization make grants for scholarships, fellowships, student loans, etc? 3 X 4a Do you have a section 403(b) annuity plan for your employees? 4 a b Attach a statement to explain how the organization determines that individuals or organizations receiving rants ! d ' 1 tlg,"`j Ir ` or loans from it in furtherance of its charitable programs qualify to receive payments. (See instructions.) t,=+aI .Mi Pa Reason for Non - Private Foundation Status (see instructions.) The organization is not a private foundation because it is (please check only One applicable box): 5 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(0. 6 A school. Section 170(b)(1)(A)(ii). (Also complete Part V, page 4.) 7 A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 A federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v). 9 _ A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospital's name, city, - and state ■ 10 ❑ An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv). (Also complete the Support Schedule in Part IV -A.) 11 a 13 An organization that normally receives a substantial part of its support from a governmental unit or from the general public. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 11 1) ❑ A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 12 ❑ An organization that normally receives: (1) more than 33.113% of its support from contributions, membership fees, and gross receipts from activities related to its charitable, etc, functions — subject to certain exceptions, and (2) no more than 33-1/3% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30, 1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 13 ❑ An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in: (1) lines 5 through 12 above; or (2) section 501(c)(4), (5), or (6), if they meet the test of section 509(a)(2). (See section 509(a)(3).) Provide the following information about the supported organizations. (See instructions.) (a) Name(s) of supported organization(s) (b) Line number from above 14 ❑ An organization organized and operated to test for public safety. Section 509(a)(4). (See instructions.) BAA TEEA0402 12/11/98 f Schedule A Form 990) 1998 FAMILY C S SHELTER, INC. 99- 0182494 Page3 P,ettIV-AV: Support Schedule (Corn my if you checked a box on line 10, 11, or 12.) sh method of accounting. Note: You may use the worksheet in the instructions for converting from the accrual to he cash method of accounting. • '--Calendar year (or fiscal year (a) (b) (c) (d) (e) beginning in) ■ 1997 1996 1995 1994 Total 15 Gifts, grants, and contributions received. (Do not include unusual grants. See line 28.) .... 1, 064, 162. 990, 234. 1, 079, 751. 1, 684, 260. 4, 818, 407. 16 Membership fees received 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is not a business unrelated to the organization's charitable, etc, purpose 41,890. 33,309. 31,803. 39,312. 146,314. 18 Gross income from interest, dividends, amounts received from payments on securities loans (Section 512(p)(5)) rents, royalties and unrelated business taxable income (less Section 511 taxes) from busi- nesses acquired by the organ- ization after June 30, 1975 8, 399. 7,023. 5,620. 2,129. 23,171. 19 Net income from unrelated business activities not included in line 18 20 Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge 22 Other income. Attach a schedule. Do not include gain or (loss) from sale of capital assets 2,149. 297, 816. 299, 965. 23 Total of lines 15 through 22 1,116,600. 1,328,382. 1,117,174. 1,725,701. 5,287,857. 24 Line 23 minus line 17 1, 074, 710. 1, 295, 073. 1, 085, 371. 1, 686, 389. 5,141,543. 25 Enter s %of line 23 11,166., 13,284. 11,172. 17,257 'r.'l t..;,PU 26 Organizations described on lines 10 or 11: a Enter 2% of amount in column (e), line 24 • 26a 102,831. b Attach a list (which is not open to public inspection) showing the name of and amount contributed by each person (other than a governmental unit or publicly supported organization) whose total gifts for 1994 through 1997 exceeded the amount shown in line 26a. Enter the sum of all these excess amounts 26b c Total support for Section 509(a)(1) test: Enter line 24, column (e) 26c 5,141,543. d Add: Amounts from column (e) for lines: 18 23,171. 19 22 299, 965. 26b I" 26d 323, 136. e Public support (line 26c minus line 26d total) 26e 4,818,407. 1 Public support percentage (line 26e (numerator) divided by line 26c (denominator)) 0 " 26f 93 .72 % 27 Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a 'disqualified person,' attach a list to show the name of, and total amounts received in each year from, each 'disqualified person.' Enter the sum of such amounts for each year: (1997) (1996) (1995) (1994) b For any amount included in line 17 that was received from a nondisqualified person, attach a list to show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amounts) for each year: (1997) (1996) (1995) (1994) c Add: Amounts from column (e) for lines: 15 16 17 20 21 ... • 27c d Add: Line 27a total and line 27b total ... I" 27d e Public support (line 27c total minus line 27d total) • 27e f Total support for Section 509(a)(2) test: Enter amount on line 23, column (e) H271 g Public support percentage (line 27e (numerator) divided by line 271(denominator)) I" 27q % h Investment income percentage (line 18, column (e) (numerator) divided by line 27f (denominator)) 0- 27h % - 28 Unusual Grants: For an organization described in line 10, 11, or 12 that received any unusual grants during 1994 through 1997, attach a list (which is not open to public inspection) for each year showing the name of the contributor, the date and amount of the grant, and a brief description of the nature of the grant. Do not include these grants in line 15. (See instructions) BAA TEEA0403 12/1198 . Schedule A (Form 990) 1998 FAMILY CRI HELTER, INC. l r r • 99- 0182494 Page4 e Py, t,U11! art Private School _ Questionnair instructions.) (To be completed Only by schools that checked the box on line 6 in Part IV) N/A Yes No • 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing instrument, or in a resolution of its governing body? 29 r r� ,a 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, l r f,.. . ags, { catalogues, and other written communications with the public dealing with student admissions, programs, tat,, -.. and scholarships? 30 31 Has the organization publicized Y nondiscriminator YP olic anization ublicized its racial) period broadcast media during �i y{: Y through 9 newspaper 9 ) the period of solicitation for students, or during the registration peod if it has no solicitation program, in a way that (^�� :ft :1i makes the policy known to all parts of the general community it serves? 31 If 'Yes,' please describe; if 'No,' please explain. (If you need more space, attach a separate statement) t r y , w i 4li 3 1 . P1 t. IIt $ 1.'Yaibl fa iii8:1.1 fi'f . y itti: 32 Does the organization maintain the following: f&Y^.! i1,11.RJA a Records indicating the racial composition of the student body, faculty, and administrative staff? 32a b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basis? 32b c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships? 32 c • d Copies of all material used by the organization or on its behalf to solicit contributions? 32d .rzt tali If you answered No to any of the above, please explain. (If you need more space, attach a separate statement) Flf PPM 2t ti } t Iii. ;9e 1W: l ?i3 7 w , 33 Does the organization discriminate by race in any way with respect to Cr n1,0 ' R 88/1 a Students' rights or privileges? 333 b Admissions policies? 33b c Employment of faculty or administrative staff? 33c d Scholarships or other financial assistance? 33d e Educational policies? 33e f Use of facilities? 331 g Athletic programs? 33g h Other extracurricular activities? 33h 5017 ' )1 I If you answered 'Yes' to any of the above, please explain. (If you need more space, attach a separate statement) ` ('Iry 3u h ,.I 34a Does the organization receive any financial aid or assistance from a governmental agency? 34a . b Has the organization's right to such aid ever been revoked or suspended? 34b If you answered 'Yes' to either 34a or b, please explain using an attached statement. 1l `; 35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05 of Rev Proc 75 -50, 1975 -2 C.B. 587, covering racial nondiscrimination? If 'No,' attach an explanation. 35 BAA TEEA0404 10/0558 Schedule A (Form 990) 1998 FAMILY � IS SHELTER, INC. 99- 0182494 PageS LP,aftiV1; -Ai Lobbying Expenditures Electing Public Charities (See instructions. (To be completed Only by an eligible organization that filed Form 5768) N/A Check here o a if the organization belongs to an affiliated group. Check here 0- b if you checked 'a' above and 'limited control' provisions apply. - • Limits on Lobbying Expenditures (a) To be (b) completed Affiliated group P (The term 'expenditures' means amounts paid or incurred.) totals for all electing organizations 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) 36 37 Total lobbying expenditures to influence a legislative body (direct lobbying) 37 38 Total lobbying expenditures (add lines 36 and 37) 38 39 Other exempt purpose expenditures 39 40 Total exempt purpose expenditures (add lines 38 and 39) 40 41 Lobbying nontaxable amount. Enter the amount from the following table — k rrv, `,e `_ar4S`' ' .+s, r., . If the amount on Not over $500,000 20% 40 is — 20 The % the amount nl on line 40 amount is — 3 . ' 6 "/: At Over $500,000 but not over $1,000,000 $100,000 plus 15% of the excess over $500,000 x:, f"w 0/r ` u � r � ' ` Over $1,000,000 but not over $1,500,000 $175,003 plus 10% of the excess over $1,000,000 41 Over $1,500,000 but not over $17,000,000 $125,00,00s 5% of the excess over $1,500,000 { ' ± t jP y - tfi . Over $17,000,000 ,' , y 7 j 1 ,. -a$ t..,,.�r<, E , 3,;u�..:.z,' 42 Grassroots nontaxable amount (enter 25% of line 41) 42 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36 43 44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38 44 Caution: If there is an amount on either line 43 or line 44, you must file Form 4720. liftSiggilatta '-'.. a `kai�r�;,I 4-Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions for lines 45 through 50.) Lobbying Expenditures During 4 -Year Averaging Period Calendar year (a) (b) (c) (d) (e) (or fiscal year 1998 1997 1996 1995 Total beginning in) 45 Lobbying nontaxable amount d 9 f . 1 , {- to 1 > & E ``n : it t ai+.�$s4> e • - 46 Lobbying ceiling amount h # r �' x l 1,,�, ` ` 4 . K_� . 7+1 a , +r Alt,;( * u "`; ` u k t`:r kA y� . Y . r n Fu. E (150% line 45 (e)) . .r'L��`��- `�*ra �r. _ r4,g�� p"�''ro f: G^:-? atif 47 Total lobbying expenditures 48 Grassroots nontax- able amount @, ='" 11.14^ f',- v a,"1 1411.191.04,0•!, , t, , r?x a` � 45' 1 ' l rr £;`?`"� 44 (150% of line ( e mount ' ' sd . as { . 5 1; 5 f n i ry 5; „xa;J a:. ii, ,l3:� , � � � { u t e,x T �:� 50 Grassroots lobbying expenditures jRaftVC4B1 Lobbying Activity by Nonelectinaq Public Charities (For reporting only by organizations that did not complete Part VI -A) (See instructions.) During the year, did the organization attempt to influence national, state or local legislation, including any Yes No Amount attempt to influence public opinion on a legislative matter or referendum, through the use of: a Volunteers F„ X 5s, %`k ""x b Paid staff or management (include compensation in expenses reported on lines c through h) X ,u„` te1 .a'„ 's ; w c Media advertisements X 0 . d Mailings to members, legislators, or the public X e Publications, or published or broadcast statements X f Grants to other organizations for lobbying purposes X g Direct contact with legislators, their staffs, government officials, or a legislative body X . h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means X i Total lobbying expenditures (add lines c through h) V14.:k F 0 - _ If 'Yes' to any of the above, also attach a statement giving a detailed description of the lobbying activities. BAA TEEA0405 10/05/98 Schedule A (Form 990) 1998 FAMILY CR. SHELTER, INC. • 99- 0182494 Page6 IPartl,Yll(4 Information Regarding Transfers To and Transactions and Relationships With Noncharitable Exempt Organizations 51 Did the reporting organization directly or indirectly engage in any of the following with any other organization described in section 501(c) of the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organizations? a Transfers from the reporting organization to a noncharitable exempt organization of: Yes No (i)Cash 51 a (i) X (ii)Other assets _ a (ii) X b Other transactions: (i)Sales of assets to a noncharitable exempt organization b (i) X (ii)Purchases of assets from a noncharitable exempt organization b (1) X (iii)Rental of facilities or equipment b (iii) X (iv)Reimbursement arrangements b (iv) X (v)Loans or loan guarantees b (v) X (v)Performance of services or membership or fundraising solicitations b (vi) X c Sharing of facilities, equipment, mailing lists, other assets, or paid employees c X d If the answer to any of the above is' Yes,' complete the following_ schedule. Column (b) should always show the fair market value of the goods, other assets, or services given by the reporting organization. If the organization received less than fair market value in any transaction or sharing arrangement, show in column (d) the value of the goods, other assets, or services received. (a) (b) (c) ( Line no. Amount involved Name of noncharitable exempt organization Description of transfers, transactions, and sharing arrangements 52a Is the organization directly or indirectly affiliated with, or related to, one or more tax - exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 527? Yes © No b If 'Yes,' complete the following schedule: • (a) (b) (c) Name of organization Type of organization Description of relationship BAA TEEA0406 10/05/98 • Form 990 Site of Contributors Donating $5, or 1998 Line Id Mo� Money, Securities, or Other Pr Statement (Not Open For Public Inspection.) Attach to return Name Employer ID No. FAMILY CRISIS SHELTER, INC. 99- 0182494 Page Number 1 Contributor's Name and Address Description Date Amount Received Received HAWAII ISLAND UNITED WAY CASH DONATION P.O. BOX 745 UNRESTRICTED HILO HI 96721 -0745 Various 33,500. TEEW0301.SCR 12/18/98 FAMILY CRISIS SHELTER, INC. • 99-0182494 • 1 t Form 990, Page 2, Part II, Line 43 Other Expenses Stmt • . (A) (B) (C) (D) Total Program Management Fundraising . Other expenses services and general (itemize): ADVERTISING & PUBLIC RELATIONS 9, 560. 9, 560. 0. 0. MAINTENANCE 16,844. 10,160. 6,684. 0. FUNDRAISING EXPENSES 492. 0. 0. 492. DATA PROCESSING 1,254. 0. 1,254. 0. FOOD & HOUSEHOLD EXPENS: 5,198. 5,198. 0. 0. OFFICE EXPENSE 19,240. 9,620. 9,620. 0. MISCELLANEOUS 200. 0. 200. 0. Total 52,788. 34,538. 17,758. 492. Form 990, Page 3, Part IV, Line 65 Other Liabilities Statement Beginning End of Line 65 - Other Liabilities: of Year Year ACCRUED SALARIES AND RELATED EXPENSES 30,255. 35,716. PAYROLL TAXES PAYABLE - 1,299. - 1,545. DUE TO STATE OF HAWAII 36,033. 0. IDS TSA WITHHELD 0. 912. Total 67,587 . 38,173. Form 990, Page 4, Part V List of Officers, Etc. Statement (A) (B) (C) (D) (E) Name and address Title and Compensation Contributions Expense average hours per (if not paid, to employee account week devoted enter - benefit plans and other to position and deferred allowances compensation STACEY M. WYLAND - SPRIGGS 2405 KALANIANAOLE AV HILO,HI 96723 DIRECTOR 1 0. O. O. ALMA DULDULAO 193 TERRACE DR. HILO, HI 967;0EXEC DIRECTOR1 6,236. 346. 0. Total 6,236. 346. 0. 1 . • • INTERNAL REVENUE SERVICE EXEMPT STATUS LETTER Internal Revenue Sae DepaWnt of the Treasury District P.O. Box 2350 Los Angeles, Calif. 90053 Director Person to Contact: • Family Crisis Shelter Inc. Stephen M. Klopp PO Box 612 Telephone Number: Hilo, HI 96721 -0612 213- 894 -2289 Refer Reply to: E0121995 Date: re:#99- 0182494 DEC (9 • Dear Taxpayer: This letter is in response to your request for a copy of the determination letter for the above named organization. Our records indicate that this organization was recognized to be exempt from Federal income tax in January 1979 as described in Internal Revenue Code Section 501(c)(3). It is further classified as an organization that is not a private foundation as defined in Section 509(a) of the Code, because it is an organization described in Section 170(b)(1)(A)(vi). The exempt status for the determination letter issued in January 1979 continues to be in effect. If you need further assistance, please contact our office at the above address or telephone number. Sincerely, WW1 0( • K Disclosure Assistant + • • LIABILITY INSURANCE CERTIFICATE a ACORD <CERTIFATEOF LIABILIT(NSURANCE 08 /19 9 ' AVOWER' (80 3333 FA% (9OBJSAO -333• i IFICAI E IS ISSUED AS A MATTER'OF1pFORMATTON -- A er1can 1 Ag y Inc. O CONFERS NO RIGHTS UPON THE CERTIFICATE e HO THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 900 Fort St I1, Suite SOO ALTER THE COVERAGE AFFORDED HY THE POLICIES BELOW. Honolulu, HI 96813 -3705 COMPANIES AFFORDING COVERAGE • COMPANY Royal Surplus Lines Ins. Co. Alin: Janet Ng Eat: 3310 , A INSURED ... ........ .. ...... ........__.- .......__ The Family Crisis Shelter, Inc. COMPANY B P. 0. Sox 612 _.. _.._ ...... .... ...__. .. Hilo, HI 96721 - 0612 COMPANY _... .. COMPANY D COVERAGE$; TF ELI AV kA ° 4e V IND 3D CERTIFY THAT THE POLICIES OFRE BELOW H' AVE BEEN CONTRACTOR T THE THERD DOCUMENT ABOVE FOR THE POLICY PERIOD IND E MAY ISSUED OR ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS CO TYPE OF INSURANCE POLICY EFFEOTNE !POLICY EXPIRATION LTR; POLICY NUMBER DATE IMMIDOKY) DATE IMANDOT1') LIMITS GENERAL LIABILITY ' PERBONAGENE44l AGGREGATE S 31 Inc, 000000,000 X : COMMERCIAL GENERAL LABILITY PROOUCLS COMP/OP AGG f 3 A JCIAMIS MADE .X OCCUR l 000 �OwNERS5CONTRACTORS PROT K20511767 07/01/1999 107 /01 , ded EACH OCCURRENCE RV S 1,000,000 j X :Professional FIRE DAMAGE (Arywyfiel S 100,000 /EEO EXP (Any mw Peron) 3 Excluded j AUTOMOBILE LIABILITY l._._. ANY AUTO 1 COMBINED SWGLELMIT 3 ALLOVWEDAUTOS t I J SCHEDULED AUTOS BODILY I f A -. HIR[DAUTO$ KZBS11767 07/01/1999 07 /01/2000 1,000,000 80011.3' INJURY X i HONOWNEOAUTos IPW w]'a) 3,000,000 • I ! PROPERTY DAMAGE 5 ;GARAGE LIABILITY I AUTO ONLY -FA ACCIDENT IS j I ANY AUTO f ..... .. �: OTHER THAN AUTO ONLY�. i. EACH ACCIDENT_ 3 AGGREGATE'S EXLESSUABNTY EACH OCCURRENCE I$ j UMBRELLA FORM I AGGREGATE 'S OTHER THAN UMBRELLA FORM , 3 WORKERS COMPENSATION AND 'TO A "iS ER P rs q EM PLOVERS LIABILITY ��ti3Ek :I EL EACH ACCIDENT f I THE PROPRIETOR/ • PARTNERSIExECUTNE INCL EL D4EA5E -PMICY MIT 3 OFFICERS ARE: EXCL EL DISEASE - EA EMPLOYEE :1 OTHER DESCRIPTION OF OPERATONS /LOCATIONSNEHICLESSPECIAL ITEMS :ertificate holder is hereby named as an additional insured with respects to the operations of the gamed Insured, but only to the extent provided in the policy provisions. CERTIFlCATEIHOLOER S� i 4' 'x ;ztt a ".a" ..wrum,..xe; .wcY %.p ., ......�:,... «a;, ., ;a,%s w a a + i CC SHOULD A ABOVE DESCRIBED POLICIES , _ ` NS E C E C ANCELLED BEFORE tea._ :x. SSHOULD ANY OP THE E OESNBE BE A BEORE TXE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL County of Hawai i 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Department of Finance BUT FAIWRET 1. LB I�j1�21Q,,�C�I$� 1 �pr'�{,l.CATION OR LIABILITY 25 AUpUni Street OF ANY KIOY/FNIY,RS SRESENTADVES. Hilo HT 96720 AUTHORIZED REPRESENTATI E RO zs s fires ey M 7 f . 4 % r C ACO a _i .,»i ,. u ._ ,a, x, „ s.� 3. erat ipa L`Yr l e 'T QSACORD CORPORATION 798E GenerotAcant .,�„�,,,,.„....� • • ARTICLES OF INCORPORATION & BY -LAWS • • • STATE OF HAWAII DEPARTMENT OF COMMERCE AND AFFAIRS In the Matter of the ) Incorporation ) ) of ) FAMILY CRISIS SHELTER INC. ) ARTICLES OF INCORPORATION TORKILDSON, KATZ, JOSSEM, KITTY K. KAMAKA FONSECA, JAFFE, MOORE & 700 Bishop St., 15th Flr. HETHERINGTON Honolulu, Hawaii 96813 Attorneys at Law Attorney for Incorporator • • • Nonrefundable Fling Fec 510.00 DOMESTIC NONPROFIT Submit Original and One True Copy General Amendment STATE OF HAWAII DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS Business Registration Division 1010 Ricnards Street Mating Address: P. O. Boa 40, Honolulu, Hawaii .96810 • ARTICLES OF AMENDMENT (Section 4158 -38. Hawaii Revised Statutes) The undersigned, duly authorized officers of the corporation submitting these Articles of Amendment, certify as follows: 1. The name of the corporation is: Family Crisis Shelter, Inc. 2. The amendment adopted is attached. • 3. If adoption of the amendment was by the members, complete the following: A. A meeting of the members was held on (Mourn Day Year) A quorum was present at the meeting, and at least two- thirds of the members present at the meeting voted to adopt the amendment. OR B. The amendment was adopted by the written consent of all of the members of the corporation entitled to vote. 4. If adoption of the amendment was by the board of directors, complete the following: A. A meeting of the directors was held on Wwnraher 9 1991 • (Mon to Day A quorum was present at the meeting, and a majority of the directors in office voted to adopt the amendment. OR 8. The amendment was adopted by the written consent of all of the board of directors. 5. If the amendment was adopted by the board of directors, check only one of the following: [ I The corporation has no members. OR ( ✓j There are no members entitled to vote. We certify under the penalties of 4158 Hawaii Revised Statutes, that we have read the above statements, and that the same are true and correct. Witness our hands this 2 day of January . 1g 94 . Tri na Nahm -Mi;n President Terri Lum, Vice - President (TypeiPnnr Nam. & rue) flyp•Pnnt Name & Ti(1e) (Sgr tun of Officer) 'gnats of OHic.r) ee Reverse Side For Instructions) to -3 Act 4/22 et. rF..l • • ARTICLE III CORPORATE PURPOSES AND POWERS The purposes for which the corporation is formed, and the business and objects to be carried on and promoted by it are as follows: (a) To be organized exclusively for charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or any corresponding section of any future Internal Revenue law. (b) To reduce the incidence of family violence on the Big Island by changing the status of public consciousness on family violence; (c) To provide another option to those trapped in violent family situations by maintaining a temporary emergency shelter, information and referral facility on a 24- hour /day basis; (d) To provide training for individuals involved in abusive interpersonal relationships; and (e) To provide training for social service agencies and workers so that they may provide the best assistance possible to victims of family violence. • The corporation shall have all powers, rights, privileges and immunities permitted or provided to nonprofit corporations under Chapter 415B, Hawaii Revised Statutes, as amended, and all other applicable laws. ARTICLE IV BOARD OF DIRECTORS The board of directors shall consist of not less than five (5) nor more than nine (9) persons, at least one (1) of whom may be a victim of domestic violence. Subject to such limitations, the number of directors shall be as provided in the bylaws. Directors shall be elected or appointed in the manner provided by the bylaws and shall have the powers given to them in the bylaws. The board of directors shall, except as limited in the bylaws, have all powers necessary or proper to carry out all of the business of the corporation, and the directors may delegate such powers as they determine, so long as such delegation is not prohibited in the bylaws. The Board of Directors shall serve without compensation. -2- ARTICLE V OFFICERS - The officers of the corporation shall be a president, one or more vice presidents, a secretary, and a treasurer. Any person may hold two or more offices in the corporation, unless forbidden to do so by the bylaws or applicable law; provided, however, that not less than two persons shall at all times serve as officers. The officers shall be elected or appointed to hold office and may - be as prescribed by the bylaws. All officers of the corporation, as between themselves and the corporation, shall have such authority and perform such duties in the management of the corporation as may be prescribed by the bylaws, or as may be determined by resolution of the board of directors not inconsistent with the bylaws. ARTICLE VI INITIAL OFFICERS AND DIRECTORS The initial officers and directors of the corporation, together with their residence addresses, are as follows: Name Position Residence Address Trina Nahm - Mijo President and P 0 Box 304 Director Kurtistown, Hawaii 96760 Terri Lum Vice President 144 Puhili Street and Director Hilo, Hawaii 96720 . - Ruth Robison Secretary and 743 B Kaumanu Drive Director Hilo, Hawaii 96720 - Owen Sheets Treasurer and 1923 Kalanianaole and Director Hilo, Hawaii 96720 Paula Harris -White Director P. O. Box 1337 Pahoa, Hawaii 96778 ARTICLE VII MEMBERS The authorized number and qualifications of members of the corporation, the different classes of membership, if any, and other rights and privileges of members shall be as set forth in the Bylaws. -3- ARTICLE VIII NON - PROFIT STATUS The corporation is not organized for profit and will not issue any stock and will pay no dividends. No part of the assets, income or earnings of the corporation shall inure to the benefit of, or be distributable to, its directors or officers. Notwithstanding the foregoing, the corporation shall be authorized and empowered to pay reasonable compensation for services rendered, to make reimbursements for expenses actually incurred in service to the corporation and to make payments and distributions in furtherance of the purposes set forth in Article III hereof. ARTICLE IX LIMITATIONS ON CORPORATE ACTIVITIES Notwithstanding any provision to the contrary herein contained, the corporation shall not carry on any activities not permitted to be carried on by a corporation exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or any successor provision of law). Additionally, the corporation shall not: (1) Engage in any act of "self- dealing" as defined in Section 4941(d) of said Internal Revenue Code; -- (2) Retain any "excess business holdings" as defined in Section 4943(c) of said Internal Revenue Code; (3) Make any investments in such manner as to subject it to tax under Section 4944 of said Internal Revenue Code; and (4) Make any "taxable expenditures" as defined in Section 4945(d) of said Internal Revenue Code. The corporation shall distribute such amounts at such time and in such manner as shall be required so as not to subject it to tax under Section 4942 of said Internal Revenue Code. ARTICLE X DISSOLUTION If the corporation shall cease to exist or shall be dissolved, all property and assets of the corporation of every -4- • . kind, after payment, or making provision for the payment, of its just debts and liabilities shall be distributed to one or more domestic corporations, societies or organizations engaged in activities substantially similar to those engaged in by this - corporation and which at that time are exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (or any successor provision thereto). ARTICLE XI CORPORATE LIABILITY The property and assets of the corporation shall alone be liable in law for the payment of the debts and liabilities of the corporation. ARTICLE XII EXCEPTION TO LIABILITY • Any person who serves as a director or officer of the corporation without remuneration or the expectation of remuneration shall not be liable for damage, injury or loss caused by or resulting from such person's performance of, or • failure to perform, duties of the position to which the person was appointed, unless the person was grossly negligent in the performance of, or failure to perform, such duties. .- ARTICLE XIII - - INDEMNITY (a) As used in this Article XIII, "agent" means any person who is or was a director, officer, employee or other agent of the corporation, or is or was serving at the request of the corporation as a director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise; "proceeding" means any threatened, pending or completed action or proceeding, whether civil, criminal, administrative or investigative; and "expenses" include, without limitation, attorneys' fees and any expenses of a completed proceeding. (b) The corporation shall indemnify each person who was or is a party or is threatened to be made a party to any proceeding (other than an action by or in the right of the corporation) by reason of the fact that said person is or was an agent of the corporation, against expenses, judgments, fines, settlement and other amounts actually and reasonably incurred in connection -with -5- n • • such proceeding if the person acted in good faith and in a manner the person reasonably believed to be in or not opposed to the best interests of the corporation, and, with respect to any criminal proceeding, had no reasonable cause to believe said person's conduct was unlawful. The termination of any proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that the person did not act in good faith and in a manner which the person reasonably believed to be in or not opposed to the best interests of the corporation, and, with respect to any criminal proceeding, had reasonable cause to believe that said person's conduct was unlawful. (c) The corporation shall indemnify each person who was or is a party or is threatened to be made a party to any threatened, pending or completed action by or in the right of the corporation to procure a judgment in its favor because that person is or was an agent of the corporation, against expenses actually and reasonably incurred by said person in connection with the defense or settlement of such action if the person acted in good faith and in a manner said person reasonably believed to be in or not opposed to the best interests of the corporation, except that no indemnification shall be made in respect of any claim; issue or matter as to which such person shall have been adjudged to be liable for negligence or misconduct in the performance of said person's duty to the corporation unless and only to the extent that the court in which such action or suit was brought shall • determine upon application that, despite the adjudication of liability but in view of all of the circumstances of the case, - the person is fairly and reasonably entitled to indemnity for such expenses which the court shall deem proper. (d) To the extent that an agent has been successful on the merits or otherwise in defending any proceeding referred to in paragraph (b) or (c) of this Article XIII, or in defense of any claim, issue or matter therein, the agent shall be indemnified by the corporation against expenses actually and reasonably incurred by said person in connection therewith. (e) Any indemnification under paragraph (b) or (c) of this Article XIII (unless ordered by a court) shall be made by the corporation only as authorized in the specific case upon a determination that indemnification of the agent is proper in the circumstances because said person has met the applicable standard of conduct set forth in paragraph (b) or (c). Such determination shall be made (i) by the board of directors by a majority vote of a quorum consisting of directors who were not parties to the proceeding, or (ii) if such a quorum is not obtainable, by independent legal counsel in a written opinion to the corporation. -6- • • 0 (f) Expenses incurred in defending any proceeding may be paid by the corporation in advance of the final disposition of such proceeding upon receipt of an undertaking by or on behalf of the agent to repay such amount unless it shall ultimately be determined that said person is entitled to be indemnified by the corporation as authorized in this Article XIII. (g) Any indemnification pursuant to this Article XIII shall not be deemed exclusive of any other rights to which those indemnified may be entitled and shall continue as to a person who has ceased to be an agent and shall inure to the benefit of the heirs and personal representatives of such a person. (h) The corporation shall have the power to purchase and maintain insurance on behalf of any agent of the corporation, against any liability asserted against or incurred by the agent in any such capacity or arising out of the agent's status as such, whether or not the corporation would have the power to indemnify said person against such liability under the provisions of this Article XIII. (i) This Article XIII does not apply to any proceeding against any trustee, investment manager or other fiduciary of an employee benefit plan in such person's capacity, although such person may also be an agent of the corporation as defined in paragraph (a). Nothing contained in this Article XIII shall limit any right to indemnification to which a trustee, investment :. manager or other fiduciary may be entitled by contract or otherwise. •- ARTICLE XIV DURATION The corporation shall have perpetual life. ARTICLE XV BYLAWS The amended bylaws of the corporation shall be adopted by its board of directors. The power to alter, amend or repeal the bylaws or adopt new bylaws, shall be vested in the board of directors. -7- • • ARTICLE XVI AMENDMENT • These Articles may be amended upon receiving two - thirds of the votes of the members present at any annual meeting or at a meeting duly called for such purpose. The undersigned hereby certifies under the penalties of Section 415B - 158, Hawaii Revised Statutes, as amended, that said • person has read the foregoing statements and that the same are true and correct. IN WITNESS WHEREOF, the undersigned has executed these presents this 9 day of November , 1993 . Trina Nahm - jo U . . -8- • • a Directors in such form as the Board of Directors may from time to time prescribe. All applicants shall be elected to membership, after review by the Board of Directors, unless a consensus of the Board of Directors vote against the election of an applicant to membership. SECTION 3.3. Termination of Membership. Any member may resign from membership upon written notice to the Board of Directors. The Board of Directors, by a vote of a consensus of directors, may expel any member upon thirty days prior written notice to the member that: (a) The member is at least sixty days in arrears in the payment of any dues or fees payable hereunder or of any contribution to funds maintained by the corporation and fails to cure such default within such 30 -day period, or (b) The member has violated any provision of these Bylaws or any other duly promulgated rule or regulation of the corporation and fails to cure such violation within such 30 -day period. Any member who has received notice of expulsion may request a hearing before the Board of Directors, which request shall suspend expulsion until the later of the date originally set for expulsion or the date on which a final determination is reached under the terms of this section. The Board of Directors shall, upon receipt of a request for a hearing, permit the member • - to appear before it and to present argument and evidence on said person's own behalf. The Board of Directors shall consider such information and shall notify the member of its decision in • - writing. SECTION 3.4. Annual Meeting. The annual meeting of the members of the corporation shall be held on such day within one hundred twenty (120) days following the close of each fiscal year as the Board of Directors shall designate, or, if the Board of Directors shall not have designated such day by the end of the second month following the close of the fiscal year, the annual meeting for that year shall be held on the first Monday in the fourth month following the close of the fiscal year, if not a legal holiday, and if a legal holiday, on the next calendar day following. SECTION 3.5. Special Meetings. Special meetings of the members may be held at any time upon the call of the President or upon the consensus of the Board of Directors. Upon receipt of such call or written request, the Secretary shall send out notices of the meeting to all members. -2- • a , • • BYLAWS OF THE FAMILY CRISIS SHELTER, INC. ARTICLE I PURPOSES AND NONPROFIT CHARACTER SECTION 1.1. Purposes. The purpose of the corporation shall be as specifically set forth in Article III of the Articles of Incorporation. SECTION 1.2. Nonprofit Character. The corporation shall be a nonprofit corporation, and any net income or earnings which may be derived from its operations, shall not be distributed to any member, director, or officer of the corporation except to pay reasonable compensation for services rendered to the corporation. ARTICLE II PRINCIPAL OFFICE SECTION 2.1. Principal Office. The principal office of the corporation shall be maintained at such place within the State of Hawaii, and the corporation may have other offices within or without the State of Hawaii, as the Board of Directors shall determine. SECTION 2.2. Place of Meetings. All meetings of the members and of the Board of Directors shall be held at the principal office of the corporation, unless some other place is stated in the call. Any meeting, annual or special, of either the Board of Directors or of the members, may be held by conference telephone or similar communication equipment, so long as all directors or all members participating" in the meeting can communicate with one.. another, and all such directors or members shall be deemed to be present in person at the meeting. ARTICLE III MEMBERS SECTION 3.1. Eligibility for Membership. Any person, firm, partnership or corporation who supports the purpose and the work of the Shelter may be eligible to become a member of the corporation. SECTION 3.2. Election to Membership. Every applicant for membership shall file an application with the Board of • • SECTION 3.6. Notice of Meetings. Notice of meetings shall be given orally or in writing to members. Written notices shall be mailed, faxed or delivered to the member's address appearing on the books of the corporation not less than ten (10) nor more than fifty (50) days before such meetings; oral notice shall be given at least 24 hours before such meeting. Notice of any special meeting of the members shall specify the place, the day and the hour of meeting, and the general nature of the business to be transacted. Any member may waive notice of any meeting of members in writing signed by said member or said member's duly authorized proxy or attorney -in -fact, either prior to, at, or after the meeting. SECTION 3.7. Notice Unnecessary. The presence or representation at any meeting of any member shall be the equivalent of the waiver of the giving of notice of such meeting to such member; unless the member attends the meeting only for the express purpose of objecting to the transaction of any business because the meeting has not been lawfully called or convened. Any meeting at which all of the members shall be present in person or represented by proxy in writing shall be valid without notice. SECTION 3.8. Quorum. At any meeting of members of which proper notice has been given, a majority of members, present in person or by proxy, shall constitute a quorum, and the concurring vote of a majority of the members constituting a quorum shall be valid and binding upon the corporation, except as otherwise provided by law, by these Bylaws, or by the Articles of -- Incorporation of the corporation. SECTION 3.9. Voting. At all meetings of the member, • - the member may vote in person or by written proxy. The authority given by a member to any person to represent such member at meetings of the member shall be in writing, signed by the member, and shall be filed with the Secretary of the corporation. SECTION 3.10. Adjournment. Any meeting of the • members, whether annual or special, may be adjourned from time to time, whether a quorum be present or not, without notice other than the announcement at the meeting. Such adjournment may be to such time and to such place as shall be determined by a majority vote of the members present or represented by proxy. At any such adjourned meeting at which a quorum shall be present, any business may be transacted which might have been transacted by a quorum at the original meeting as originally called. SECTION 3.11. Consent to Membership Meetings. The transactions of any meeting of the membership, however called and noticed, shall be valid as though had at a meeting duly held after regular call and notice if a quorum be present either in person or, to the extent permitted, by proxy, and if, either -3- • 4 , • • before or after the meeting, all of the voting members not present in person or by valid proxy, sign a written waiver of notice, or a consent to the holding of such meeting, or an - approval of the minutes thereof. All such waivers, consents or approvals shall be filed with the corporation's records or made a part of the minutes of the meeting. Any action taken which may be taken at a meeting of the membership may be taken without a meeting if authorized by a writing signed by all of the voting members and filed with the Secretary of the Corporation. SECTION 3.12. Rules of Order. The rules of procedure specified in -the most recent version of Robert's Rules of Order shall govern all proceedings at membership meetings. SECTION 3.13. Authority of Members. No member shall have any power or right to act or speak for the corporation unless such member is an officer, director, or other authorized representative, acting in the course and within the scope of said person's authority as such officer, director, or other authorized representative. Notwithstanding any other provision of these Bylaws, the members shall not have the power to conduct the affairs of the corporation, borrow money or incur indebtedness in any manner prohibited by the laws of the State of Hawaii or prohibited by the Internal Revenue Code of 1986 for an organization exempt from tax under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or any successor section thereto. SECTION 3.14. Fees and Dues. The members shall be required to pay to the corporation such initiation fees, annual -- dues, and other fees as the Board of Directors shall from time to time determine. Failure to pay such fees or dues promptly shall constitute grounds for expulsion in accordance with Section 3.3 of this Article III. SECTION 3.15. Consensus. Decision making shall be by group consensus which means mutual agreement of all directors on a given issues. If consensus cannot be reached after a full discussion of the merits of the issue discussed, then any one board members can call for a vote. Then the decision will be made by a majority vote. ARTICLE IV BOARD OF DIRECTORS SECTION 4.1. Powers. Subject to any limitation contained herein or under the State of Hawaii, all powers shall be exercised by or under authority of, and the business and -4- • • affairs of the corporation shall be controlled by, a Board of Directors. The Board shall have the power to exercise all voting - rights in any corporation in which the corporation is a shareholder or a member. The Board shall have the power to fire, hire or place on administrative leave, with or without pay, the Executive Director. In the absence of an Executive Director, the Board of Directors shalt have the power to fire, hire, or place on administrative leave with /without pay any employee. SECTION 4.2. Number. The authorized number of directors shall consist of not less than five (5) nor more than nine (9) persons, at least 1 member of whom may be drawn from the target population (victims of family abuse). The number of directors for the ensuing year shall be fixed by the members of the corporation at each annual meeting. All directors shall be a residents of the State of Hawaii. SECTION 4.3. Qualification and Election, and Compensation. The directors shall be elected and qualified at the annual meeting of the members or at a special meeting of the members held for that purpose. Directors shall serve without compensation. SECTION 4.4. Term of Office. All directors, except for those filling a prior vacancy, shall serve a term of two (2) years, staggered. Except as otherwise provided herein, all directors shall hold office until their respective successors are elected or appointed, as the case may be, and qualified. SECTION 4.5. Removal and Resignation. The entire Board of Directors or any individual director may be removed from office by the members with or without cause by a consensus vote of the entire membership. Any director that has 3 or more unexcused absences may be removed. Any director may resign at any time by giving written notice to the Board of Directors or to the President, or to the Secretary of the corporation. Any such resignation shall take effect at the date of the receipt of such notice; or at any later time specified therein; and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. SECTION 4.6. Vacancies of the Board. Subject to the provisions contained in these Bylaws, if a director fails to serve said person's full time of office, the Board of Directors shall fill such vacancy by a consensus vote, although less than a quorum or by the vote of a sole remaining director. Such vacancy shall be filled by the Board of Directors at its next regular -5- meeting after the occurrence of the vacancy or at a special meeting of the Board of Directors called for that purpose. A vacancy or vacancies shall be deemed to exist in case of the death, resignation or removal of any director, or if the members shall increase the authorized number of directors but shall fail, at the meeting at which such increase is authorized, to elect the additional director so provided for, or in case the members fail at any time to elect the full number of authorized directors. If the Board of Directors accepts the resignation of a director tendered to take effect at a future time, the Board of Directors shall have power to elect a successor to take office when the resignation shall become effective. SECTION 4.7. Annual Directors' Meeting. A meeting of the Board of Directors shall be held at the place of each annual • meeting of the members and immediately following such meeting. At such annual meeting, the Board of Directors shall elect the officers of the corporation for the ensuing year. SECTION 4.8. Special Meetings. Special meetings of the Board of Directors for any purpose or purposes may be called at any time by. the President or by any two directors. SECTION 4.9. Notice of Meetings. Written notice of the time and place of special meetings, together with an agenda for the up- coming meeting and minutes of the previous meeting, shall be delivered personally to the directors or sent to each by letter, fax or by telegram, charges prepaid, addressed to said person at said person's address as it is shown upon the records of the corporation, or if it is not so shown on such records or is not readily ascertainable, at the place in which the meetings of the directors are regularly held. In case such notice is mailed or telegraphed, it shall be deposited in the United States mail or delivered to the telegraph company in the place in which the principal office of the corporation is located at least three (3) days prior to the time of the holding of the meeting. In case such notice is delivered by fax or as above provided, it shall be so delivered at least twenty -four (24) hours prior to the time of the holding of the meeting. Such mailing, faxing, telegraphing or delivery as above provided shall be due legal and personal notice to such director. Members of the Board of Directors or any committee designated thereby may participate in a meeting of the Board or committee by means of a conference telephone or other similar communication equipment by means of which all persons participating in the meeting can simultaneously hear each other. Participation by this means shall constitute presence in person at a meeting. -6- • • , ` ' SECTION 4.10. Waiver of Notice. When all the directors are present at any directors' meeting, however called or noticed, and sign a written consent thereto on the records of such meeting, or; if a majority of the directors are present, and if those not present sign in writing a waiver of notice of such meeting, whether prior to or after the holding of such meeting, which waiver shall be filed with the Secretary of the corporation, the transactions thereof are as valid as if had at a meeting regularly called and noticed. SECTION 4.11. Quorum. A majority of the number of directors shall be necessary to constitute a quorum for the transaction of business, and except as provided by law or in these Bylaws, the action of a majority of the directors present at any meeting at which there is a quorum, when duly assembled, is valid as a corporate act; provided that a minority of the directors, in the absence of a quorum, may adjourn from time to time, but may not transact any business. SECTION 4.12. Proxies. Voting by proxy shall not be permitted at any meeting of the Board of Directors or of any committees, boards or bodies created by the Board. SECTION 4.13. Gifts and Contributions. The Board of Directors may accept on behalf of the corporation any contribution, gift, bequest, or devise for the general purposes or for any special purpose of the corporation. SECTION 4.14. Procedure. The Board of Directors shall fix its own rules of procedure which shall not be inconsistent with these By -Laws. SECTION 4.15. Conflict of Interest. A director of the Corporation may be a part to, or otherwise have interest in, any contract or transaction of the Corporation, provided that a full disclosure of this part or interest is made known to the Board of Directors before action is taken. The director who has the part or interest may be counted in determining a quorum, but shall abstain from voting on that particular item. ARTICLE V OFFICERS SECTION 5.1. Officers. The officers shall be a President, one or more Vice - Presidents, a Secretary and a Treasurer. Any person may hold two or more offices in the corporation; provided, however, that not less than two persons shall at all times serve as officers. SECTION 5.2. Election. The officers shall be elected by the Board of Directors at the annual director's meeting or at -7- t • • a special meeting held for that purpose. The tenure of office of all the officers of the corporation shall be fixed by the Board of Directors. SECTION 5.3. Removal and Resignation. Any officer may be removed, either with or without cause, by a majority of the directors at the time in office, at any regular or special meeting of the Board of Directors, or by any officer upon whom such power of removal may be conferred by the Board of Directors. Any officer may resign at any time by giving written notice to the Board of Directors or p.o the President, or to the Secretary of the corporation. Any resignation shall take effect at the date of the receipt of such notice or at any later time specified therein; and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. SECTION 5.4. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or other cause shall be filled in the manner prescribed herein for regular appointments to such office. SECTION 5.5. President. The President shall be the chief executive officer of the corporation and shall, subject to the control of the Board of Directors, have general supervision, direction and control of the business and affairs of the corporation. The President shall preside at all meetings of the membership and of the Board of Directors. The President shall be ex- officio a member of all the standing committees, including the executive committee, if any, and shall have such other powers and duties as may be prescribed by the Board of Directors or the Bylaws. The President shall keep, or cause to be kept, a book of minutes, at the principal office or such other place as the Board of Directors may order, of all meetings of the directors and members, with the time and place of holding, whether regular or special, and if special, how authorized, the notice thereof given, the names of those present at directors' and membership meetings and the proceedings thereof. The President shall give, or cause to be given, notice of all the meetings of the membership and of the Board of . Directors required by the Bylaws or by law to be given; the President shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or by the Bylaws. SECTION 5.6. Vice President or Vice Presidents. The Vice President or Vice Presidents shall, in such order as the Board of Directors shall determine, perform all of the duties and -8- • • 0 , exercise all of the powers of the President provided by these By -Laws or otherwise, during the absence or disability of the President or whenever the office of President shall be vacant, and shall perform all other duties assigned by the Board of -- Directors or the President. The Board of Directors may designate one of the Vice Presidents as Executive Vice President and the Vice President so designated shall be first in order to perform the duties and exercise the power of the President in the absence of that officer. SECTION 5.7. Secretary. The Secretary shall keep an accurate and complete record of this Corporation which shall include the minutes of all meetings, the By -Laws, reports of Officers and of committees; filing of corporate reports, etc., shall conduct correspondence of the Corporation, and shall give notice of all meetings. The Secretary shall conduct other duties as may be required by the Board of Directors. SECTION 5.8. Treasurer. The Treasurer shall receive and keep all the funds of the corporation, and pay them out only on the check of the corporation, signed in the manner authorized by the Board of Directors; said person shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or by the Bylaws. SECTION 5.9. Subordinate Officers. The Board of Directors may from time to time appoint such subordinate officers or agents, including a Managing Director, as the business of the corporation may require. Upon such appointment, the Board of Directors shall specify or approve an employment contract, specifying the duties of such officers or agents, which may include the assumption of responsibilities assigned to other officers herein, and shall fix their tenure of office and allow them suitable compensation. SECTION 5.10. Executive and Other Committees. The Board of Directors may appoint an executive committee, and such other committees as may be necessary from time to time, consisting of such number of its members and with such powers as it may designate, consistent herewith and with the laws of the State of Hawaii. Such committees shall hold office at the pleasure of the Board of Directors. ARTICLE VI CONTRACTS, CHECKS, DEPOSITS AND FUNDS SECTION 6.1. Contracts. The Board of Directors may by general or special resolution authorize the President, Executive Director and /or any other officer or officers of the corporation to enter into any contract or to execute and deliver any -9- • • •- document, instrument, or writing of any nature in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. SECTION 6.2. Checks, etc. All checks, letters of credit, drafts, or orders for the payment of money, notes, or other evidences of indebtedness shall be signed by the President, Executive Director and /or such other officer or officers of the corporation and in such manner as shall from time to time be determined by general or special resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the President. SECTION 6.3. Funds. All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the Board of Directors may select. ARTICLE VII INSPECTION OF CORPORATE RECORDS AND BYLAWS SECTION 7.1. Inspection of Corporate Records. The books of account and the minutes of proceedings of the membership and directors shall be open to inspection upon written demand of any member, at any reasonable time, and for a purpose reasonably related to said person's interests as a member. Demand of inspection other than at a meeting shall be made in writing upon the President, the Secretary, or any other officer designated by the Board of Directors. SECTION 7.2. Inspection of Bylaws. The corporation shall keep in its principal office for the transaction of business a copy of the Bylaws of the corporation as amended or otherwise altered to date, which shall be open to inspection by the members at all reasonable times during office hours. ARTICLE VIII LIABILITY AND INDEMNIFICATION SECTION 8.1. Liability. No person who is a director, officer, employee, or agent of the corporation and no heir, executor, or administrator of any such person shall be liable to this corporation for any loss or damage suffered by it on account of any action or omission by said person as such director, officer, employee, or agent if said person acted in good faith and in a manner said person reasonably believed to be in or not opposed to the best interests of this corporation, unless with respect to an action or suit by or in the right of the • -10- • • , • corporation to procure a judgment in its favor such person shall have been adjudged to be liable for gross negligence or willful 'misconduct in the performance of said person's duty to this corporation. SECTION 8.2. Indemnification. (a) The corporation shall indemnify each person who was or is a party or is threatened to be made a party to any threatened, pending, or completed action, suit, or proceeding, whether civil, criminal, administrative, or investigative (other than an action by or in the right of the corporation) because said person was a director, officer, employee, or agent of the corporation or any division of the corporation, against expenses (including reasonable attorneys' fees), judgments, fines, and amounts paid in settlement actually and reasonably incurred by said person in connection with such action, suit, or proceeding if said person acted in good faith and in a manner said person reasonably believed to be in or not opposed to the best interests of this corporation, and, with respect to any criminal action or proceeding, had no reasonable cause to believe said person's conduct was unlawful. The termination of any action, suit, or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that the person did not act in good faith and in a manner which said person reasonably believed to be in or not opposed to the best interests of this corporation and, with respect to any criminal action or proceeding, had reasonable cause to believe that said person's conduct was unlawful. (b) The corporation shall indemnify each person who was or is a party or is threatened to be made a party to any threatened, pending, or completed action, suit by or in the right of the corporation to procure a judgment in its favor because said person is or was a director, officer, employee, or agent of the corporation or of any division of the against expenses (including reasonable attorneys' fees) actually and reasonably incurred by said person in connection with the defense or settlement of such action or suit if said person acted in good faith and in a manner said person reasonably believed to be in or not opposed to the best interests of this corporation, except that no indemnification shall be made in respect of any claim, issue, or matter as to which such person shall have been adjudged to be liable for gross negligence or willful misconduct in the performance of said person's duty to this corporation unless and only to the extent that the court in which such action or suit was brought shall determine upon application that, despite the adjudication of liability but in view of all the circumstances of the case, such person is fairly and reasonably entitled to indemnity for such expenses which such court shall deem proper. -11- . 4 , • • (c) To the extent that a director, officer, employee, or agent of the corporation or of any division of the corporation has been successful on the merits or otherwise in defense of any action, suit, or proceeding referred to in paragraphs (a) and (b) of this Section, or in defense of any claim, issue, or matter therein, said person shall be indemnified against expenses (including reasonable attorneys' fees) actually and reasonably incurred by said person in connection therewith. (d) Any indemnification under paragraphs (a) and (b) of this Section (unless ordered by a court) shall be made by the corporation only as authorized in tt»e specific case upon a determination that indemnification of the director, officer, employee, or agent is proper in the circumstances because said person has met the applicable standard of conduct set forth in paragraphs (a) and (b). Such determination may be made (1) by the Board by a majority vote of a quorum consisting of directors who were not parties to such action, suit, or proceeding, or (2) if such a quorum is not obtainable, by independent legal counsel in a written opinion to the corporation. (e) Expenses incurred in defending a civil or criminal action, suit, or proceeding may be paid by the corporation in advance of the final disposition of such action, suit, or proceeding as authorized by the Board of Directors in a particular case upon receipt or an undertaking by or on behalf of the director, officer, employee, or agent to repay such amount unless it shall ultimately be determined that said person is entitled to be indemnified by the corporation as authorized in •• this Article. (f) The indemnification provided by this Article shall not be deemed exclusive of any other rights to which those indemnified may be entitled, shall continue as to a person who has ceased to be a director, officer, employee, or agent, and shall inure to the benefit of the .heirs, executors, administrators, and personal representatives of such person. (g) The corporation may purchase and maintain insurance on behalf of any person who is or was a director, officer, employee, or agent of the corporation or any division of the corporation against any liability asserted against or incurred by said person in any such capacity or arising out of said person's status as such, whether or not the corporation would have the power to indemnify said person against such liability under the provisions of this Article. Any such insurance may be procured from any insurance company designated by the Board. ARTICLE IX -12- • • ACCOUNTING YEAR The accounting year of the corporation shall end on June 30 of each year or such other period as may from time to time be established by the Board of Directors. -13- • 4 ' • • • ARTICLE X • - AMENDMENT TO BYLAWS The Bylaws, and every part thereof, may from time to time and at any time, be amended, altered, repealed, and new or additional Bylaws may be adopted, by an affirmative vote of a majority of the Board of Directors. The undersigned, constituting the entire Board of Directors of the corporation hereby,, adopt these Amended Bylaws as of the 9 day of 'November , 1993. • Trina Nahm -Mijo • Terri Lum Ruth Robison 7 • /6 .Ti Oten Sheets V i kAAAA , a/ Paula Harris -White • -14- Si S • • ` o The Family Crisis Shelter Inc. o c P.O- Box 6 E 2 • Hiio, awaii 96721-061 • (806) 9595825 • Fax X59 - 6232 _ - RESOLUTION OF CORPORATE AUTHORITY The Board of Directors of the Family Crisis Shelter, Inc. voted at their mec :ing of June 28, 1994, to affirm that, the Executive Director is authorized to sic :. • and execute contracts on behalf of the corporation. - Wendy Mow -Taira is the Executive Director of the Family Crisis Shelter, whose mailing address is P.O. Box 612, Hilo. Hi 96721 - 0-512. She was selected for this portion March 23, 1994. Ruth E. Robison, Secretary Board of Directors Family Crisis Shelter, Inc. Subscribed and sworn to before me this 5th day of August, 1994. wAyli ° Notary Public, State of Hawai'i My Commission Expires: q1��1 • '� q A UnileC Way Agency i . Gcis4 • �� /• E n The Rainy Crisis Shelter Inc. • • cC i -. P.O. Box 612 • Hilo, Hawaii 96721-0612 • (8081959-5825 • Fax 959 -6232 fD .. X 4 4 . -3 RESOLUTION OF CORPORATE AUTHORITY The Board of Directors of the Family Crisis Shelter, Inc. voted at their meeting of September 14, 1993 to reaffirm that, under the Corporation Constitution, the President is authorized to sign and execute contracts on behalf of the Corporation. Trine Nahm -Mijo of P.O. Box 304, Kurtistown, HI 96760 is the President of the Corporation. She was elected to the presidency on October 1, 1987. Ruth Robison Secretary, Board of Directors a. Subscribed and sworn to before me this 16th . day of September, 1993. 1 C' ��\n _. 1 t i has, \_' 1 ary Public, State of Hawaii My Commission Expires: `k \ kk` . * A United Way Agency • • • THE FAMILY CRISIS SHELTER, INC . • EMPLOYEE HANDBOOK POST OFFICE EC\ 612. HILO, H:A`VAII • • • • The Human Resources Coordinator .:il' open a personnel file for each employee. Such files are considered C:::F1r.m TIAL Ea7lri only authorized staff G: "pith reed to know" and the employee will be allowed access to the individual's file. Please schedule an appointment with the Human Resource Coordinator if you wish to _u.ie :: yo personnel file. G. Physical Examination All final job applicants may to required to complete an employee physical examination to the Corporation's satisfaction. Such pest -offer physical examinations, which nay include substance abuse testing, will be paid by the Corporation. All current employees ray be required to undergo a physical examination to the Corporation's satisfaction. Such examination is provided entirely at the Corporation's cost under the supervision of a licensed physician. The sole purpose of the examination is to verify our rental and physical ability to perform: your essential job functions or to assist in the evaluation of your disability and /or any reasonable accommodation that nay be necessary. All information gathered from a physical examination will be kept confidential ty the Corporation and disclosed only to those persons who need to know the information. Your consent to the examinaticn and the release of the results of the examination will be necessary except where prohibited by law. H. Employment of Relatives ?CS will not hire or enplcy relatives of or persons in an amorous relationship with a current FCS employees where, in the Corporation's discretion, it believes such hiring will create a conflict of interest or ether business problems, unless prior written approval from the Beard of Directors and applicable funding sources as required by contract are obtained. Relatives include spouses, children, parents, in- laws, aunts, i; uncles, cousins, brothers and sister, and their spouses cr children. All funding source requirements regarding nepotism will be followed. I. Outside Employment and Activities It is your responsibility to tell your Program Director or the Human Resources Coordinator about any outsid•. employment. Before accepting outside employment, you rust fully disclose your plans and obtain written approval from the Executive Director. outside employment already held at the tir,.e hired also must be fully disclosed and authorized by the Executive Director. The Corporation has no desire to interfere with your outside interests as long as these interests do not interfere with your best efforts tc perform your job at FCS or create problems for the Corporation. Outside employment or income should not be with an agency that is in direct co- .petition with FCSI. In addition, outside activities that reflect unfavorably upon the reputation of FCSI ray lead to term.inaticn. Please refer to the Corporate Ethics Policy for further infcrr_aticn. J. Work Schedule and Attendance •