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HomeMy WebLinkAboutCOM 0667.044 1998-2000 • /S/ivrudwrr'"`r' r ,, Stephen K. Yamashiro Harry A. Takahashi ,Mayor i. // ' r Dvtur mr ; _„- ;P�. - S. K. Schutte \ Oc . P2.- Diyuly County of Ti9ainatt DEPARTMENT OF FINANCE 25 Aupuni Street. Room 118 • Hilo, Hawaii 96720 -4 (305) 961.3 • Fax (SOS) 961-5243 HAWAII COUNTY NONPROFIT GRANTS (FY 2000 -01) HUMAN SERVICES NONPROFIT GRANTS REVIEW COMNIITTEE (HSNPGRC) FISCAL YEAR ENDING:June 30, 2001 DATE OF APPLICATION: 01/26/00 Cly y GRANT APPLICATION FOR: Fa Support Services /Healthy Start (Program Title) Legal Name of Organization: Young Women's Christian Association of Hawaii Island Mailing Address: 165 Keawe Street, Hilo, Hawaii 96720 Facility/Site Address: 165 Keawe Street, Hilo, Hawaii 96720 Director /Site Manager: Lisa Supan, MSW Phone: 961 -3877 Organization President: Amy E. Bugado Plwne. 935 - 7141 Contact Person (Grant Writer) Sulma Gandhi Phone: 961 -3877 Amount of request for County funds: S 33, 819.00 Total annual budget of organization: S 2,444,561.00 Has the applicant applied for any other funds from the County of Hawaii this fiscal ve!r? YWCA of Hawaii Island Family Support Services Yes Source /Department: Sexual assault Support Services v No Agency /Program(s): e Social Services 0 Youth Programs 0 Elderly Programs Check Category (ies) (2 Culture and Arts 0 Education 0 Other Briefly, define the program for which funding is being requested: Home visiting program that provides positive parenting information and childhood development education to parent of children 0 -5 to prevent child abuse and neglect. Families are also provided support, community referrals and case management. (_7 Q134 File No. -DM I Ref. To:eDG LDrnrn No. 667 01/11 w/ /0f-ezRef. Date FEB 2 3 Z000.�� • • • 7 OUALIFYING STANDARDS FOR APPLICANTS An applicant must meet all of the following standards: Be chartered or otherwise authorized to do business in the State for charitable purposes and exempted from the Federal income tax by the Internal revenue Service. 'CV Have a governing board whose members serve without compensation and have no conflict of interest between their regular occupations and the services provided. • Have bylaws or policies which describe the manner in which business is conducted. including management, audit, fiscal policies and procedures, policies on nepotism. and policies on management of potential conflict of interest. Have at least one year's experience with the service or activity for Which the appropriation is sought or can otherwise demonstrate to the satisfaction of the County sufficient expertise to v�C successfully carry out the service or activity. Be licensed and accredited in accordance with applicable requirements of Federal. State and County laws. IL GRANT CONDITIONS The applicant agrees to comply with the following terms f conditions prior ,o receiving a grant award. .A. Comply with applicable Federal and State laws prohibiting discrimination against an person on • the basis of race, color. national origin, religion. creed. sex. age. or handicap. B. Agree not to use any public funds for purposes of entertainment or perquisites. C. Comply with such other requirements as the Director of Finance may prescribe to ensure adherence by the nonprofit organization with Federal. State, and County laws. and established standards for focal and program management. D. Allow the Director of Finance, the committees of the council and their staffs, and the Legislative Auditor access to records, reports, files, and other related documents in order that the program. management, and fiscal practices of the nonprofit organization may be monitored and evaluated to assure the proper and effective expenditure of public funds. III. RECORDS AND REPORTS A. The applicant shall follow generally accepted accounting procedures and practices and shall maintain books, records, documents, and other evidence, which sufficiently and properly account for the expenditure of County funds. The books, records and documents shall be subject at all reasonable times to inspection, reviews, or audits by the County expending agency. the Director of Finance, and the Legislative Auditor, or by their representatives. B. The County expending agency, Director of Finance, or County Council may request periodic written reports on the use of County funds. C. The nonprofit organization shall submit a final written report to the Legislative Auditor within sixty (60) days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant and a listing of other funding sources and amounts obtained during the award period. 2 c ) • • IV. QUARTERLY ALLOCATION Under no circumstances shall grant funds be disbursed in a lump sum payment. Grant funds will be disbursed to Grantees only through a quarterly allocation process. The disbursement of urant funds can be formulated on an equal quarterly apportionment basis. V. GRIEVANCE PROCEDURE The applicant will adopt and maintain a grievance procedure to assure proper accounting For any concerns and complaints about its programs or services that may arise from its members. employees. clients or from other members of the public. VI. DISCLOSURE OF INFORMATION All information, data, or any other material provided to the County by virtue of this application shall be subject to the Uniform Information Practices Act (UIPA), ch. 92F. Hawaii Revised Statutes. All such material is deemed government record and shall be open to the public and ma} be provided to other public and`or private funding sources. VII. CONTINUED ELIGIBILITY Anv applicant ur recipient who withholds or omits any material facts or deliberately misrepresents such facts to the County of Hawaii shall: I) Immediately be disqualified from consideration for Nonprofit Grant funding: OR 2) be in violation of the terns of the Grant Agreement of County funds in which case a _rant agreement can be terminated by the County and the recipient or provider may be liable to reimburse all or a portion of any funds received therein. VIII. ACKNOWLEDGMENT YoungWomen' Christian Association of Hawaii Taland (Legal Name of Organization) hereby agrees to administer the Family Support Services (Program Tide) in accordance with the regulations. policies and procedures prescribed by the Hawaii County Finance DePmunent. Distribution of grant funds is limited to grantees, which are in compliance with County regulations, policies and procedures. The County reserves the right to withhold grant distributions at any time the grantee is not in compliance. It is the policy of the County of Hawaii and for those who do business with the County to provide equal employment opportunities to all persons regardless of race, physical disabilities, color, religion, sex, age. or national origin as mandated by the Federal Civil Rights Acts. as amended, and any other federal or state laws relating to equal employment opportunities. LX. AMENDMENTS TO THE APPLICATION/EVALUATION The applicant assures that it will submit to the HSNPGRC for prior review and approval. a written request and justification for any changes, additions, or deletions to any portion(s) of the grant application or a duly executed Grant Agreement of County Funds. The applicant will cooperate and assist in any effort undertaken by the HSNPGRC to evaluate, inspect or otherwise monitor the effectiveness, feasibility. and /or cost efficiency of any and all practices, policies and procedures or activities pursuant to this application or any grant designation or allocation received as a result of this application. 3 • • el. X. AUTHORITY AND CAPACITY OF APPLICANT The applicant certifies that it has the authority and capacity to develop and submit this application, and to fully administer the program(s) pursuant to this application. • UNSIGNED PROPOSALS WILL NOT BE ACCEPTED! g //XoA7m0 Signature President'Cha erson Date //t Signature of Executive Director/Manager Date 4 f. 1 • • PROGRAM /SERVICE DESCRIPTION Child Development Groups A. Overview: 1) Describe the program for which funding is being requested. The YWCA of Hawaii Island Family Support Services provides services to overburdened families with the goal of preventing child abuse and neglect. The program is a part of the statewide Healthy Start network. The Healthy Start program seeks out families who are at risk for child abuse and neglect at the time of a target child's birth. Specifically, the program screens and assesses families who have life circumstances or specific factors that are associated with child abuse and neglect. These factors include, among others, isolation, low self esteem, poor problem solving and coping skills, a history of substance abuse, a history of domestic violence, or a history of being abused themselves•as children. These families are enrolled in Healthy Start's Home Visiting services and provided paraprofessional workers who regularly visit the families in their homes until the child turns age five. They help the families address the factors that put them at risk, as well as provide support and education on effective parenting skills. Families are referred, as needed, to other services with the goal of ensuring their children are healthy and highly functioning. These case management services are provided by staff who are culturally sensitive to non - western values and behavior, able to interpret client problems within a cultural context, and are able to develop culturally appropriate intervention. The YWCA of Hawaii Island Family Support Services has demonstrated remarkable results in preventing child abuse and neglect. In fiscal year 1998 -1999, there was no abuse among families engaged in Healthy Start Services in Puna, and in Hilo the incidence rate for no abuse or neglect was 99 %. The rate in Puna resulted from one case only that consisted of neglect of the child in the form of an auto accident. At the time of the incident the participant was found to be under the influence of a substance. The child received medical treatment but was eventually removed from the participant's care. Participant began 6+ month program for substance abuse. Services closed since reunification was not imminent. While any abuse or neglect is considered unsatisfactory in the program, it is remarkable that in one year, only one case of neglect occurred in a population where it has been demonstrated that approximately 20% would seriously abuse their children if they were not provided with home visiting services. The YWCA Family Support Services program continues to be funded in large part by the Depai tment of Health, and it has held the Healthy Start contract for 12 years. 2) What unique or significant service will be provided? The program, as mentioned earlier, provides families with regular home visits and linkage to other social • services, when necessary. Also, the program offers transportation to scheduled appointments with doctors and/or other social services. While this service has proven itself quite effective in the reduction of child abuse and neglect, it does not adequately address the isolation issues that many families experience, particularly those families living in Puna. Beyond the home visits provided as part of the Healthy Start program, The YWCA of Hawaii Island's Family Support Services proposes a service that has already proven extremely helpful in addressing the issues of isolation and poor self- esteem. During the last year, county funds have allowed the program to provide a combination of group therapy aimed at the enhancement of self - esteem and crisis management and group activities to decrease families' isolation and give them a stronger sense of community. As these families come together and learn that others have similar problems, they feel less sense of shame and secretiveness and experience more willingness to move toward positive change. These group activities have been, to date, one of the most successful activities we have coordinated, and the feedback from those attending has been Narrative, Page 1 • • • extremely positive. Because the activities are designed to reach large groups of families, it is an extremely cost effective service to provide. Perhaps more importantly, it will continue to be cost effective as it is designed to reduce families' future dependencies on social service agencies. The child development groups offer a wide range of themes from educational topics such as Home Security, Importance of Reading, Domestic Violence and Internet Searching to activities that promote self - esteem and pride such as a make -over workshop, family photograph collage, and a Halloween costume party. At every session we have one of our supervisors give a professional presentation on subject areas that are relevant to the participants. We have also incorporated hands on activities for the participants and their children. Some of these would include horseback riding, craft creations, picnics, fishing and bamboo printing! - - - ________ - - -- -- . -- . These groups provide the opportunity for the participants to meet other parents seeking healthier lifestyles. This unique occasion of group experience allows the participants to learn by watching_good. . -_ .- ..._ - • . role models whether they are the families, facilitators, the family support workers or the supervisors. 3) What specific outcomes are to be achieved? Outcomes for the larger Healthy Start program, in general, can be found in the Attachment immediately following this narrative. The specific outcomes for the proposed project will be to decrease isolation • for families enrolled in the program in East Hawaii. This decreased isolation will lead stronger - - social support networks and a sense of community among program participants. As participants begin interacting more frequently with each other, they will learn more effective problem solving, have better social skills, experience greater support, and ultimately enhance their self- esteem. These outcomes, combined with Healthy Starts' realized outcome of child abuse prevention, will create healthier, more effective families. 4) How will the proposed program empower participants /clients to become self - sufficient and facilitate positive social change? Participants will meet other people with similar backgrounds and similar issues. As they meet a variety of people, they will develop their social skills to build their own support network. They will be empowered to support each other as needed instead of relying entirely on social service agencies. As participants increase their own sense of self - esteem, they will make better decisions for themselves and their children and will act with a higher social conscience. When parents feel better about • themselves, they will provide for and guide /discipline their children in a more effective manner, thus empowering their children to be more productive and healthy. When children grow up in a healthy environment, fewer social problems occur in the lives of those children. They have better resources for problem solving, better social skills, and are better able to contribute positively to society. B. Problem/Need: 1) What is the problem /need the proposed program is designed to meet? Home Visitors are trained to provide families with education on child development and positive parenting skills. This education is aimed at the prevention of child abuse and neglect. Recent research has demonstrated that many of the families receiving services (approximately 70 %) are "multi- problem" families with severe personal issues surrounding self - esteem, isolation, substance abuse, and domestic violence. These issues all impact each other in a downward spiral. The more Narrative, Page 2 r _ • • • isolated one feels, the more likely he /she will experience low self - esteem. The issues of substance abuse and domestic violence lead to increased isolation. Increased isolation is one of the most serious preludes to child abuse and neglect. In recent years, however, largely due to the economic deterioration in Hawaii, the increase in families relocating to the Big Island and multiple other severe stressors, the level and rate of issues in many of the families the program serves have increased dramatically. With decreased revenues and increased need, these families are challenging to serve. At times, the families' difficulties are not only overwhelming to the family, but are also beyond the paraprofessional Home Visitors' expertise. These workers need more and more support themselves as they deal with this new population of multiple issue" families. Bringing the families together in large groups attended by multiple workers, some - -- - - - -- paraprofessional and some professional, will benefit and support everyone involved. 2) Who are the target populations and what are the specific needs ? - - — -- - - The target population for the YWCA of Hawaii Island Family Support Services, Group Activities will be those families in East Hawaii with newborn infants to children aged five. These families will have been assessed during the perinatal intake period as being at high risk for child abuse and neglect. The families attending the group activities will range from newly enrolled participants to participants who have been engaged in the program for a number of years. 3) What is the geographical area(s) to be served, facility and hours of operation? The geographical area served is all of East Hawaii including the entire districts of Hilo and Puna and portions of Hamakua and Volcano. The Family Support Services program operates a fully staffed facility in downtown Hilo and the program maintains a satellite office in Pahoa. Both are open Monday through Friday from 7:30 a.m. until 4:00 p.m. Most of the proposed activities and groups, however, will be held away from these offices. Group activities will typically take place in parks, recreational facilities, or community buildings. C. Collaboration/Coordination: 1) What specific measures will be taken to collaborate /coordinate with other community resources to achieve maximum program efficiency and cost effectiveness? The proposed project is able to provide this service in a highly cost effective manner due to its collaboration with Healthy Start. Healthy Start funding already pays the intake procedures, and, as stated before, the workers have already established a rapport with the participants due to their frequent home visiting. The YWCA has vans in which they will transport participants and their families to and from the group activities, and this transport service will be also paid by Healthy Start. The only anticipated costs for the group activities will be portions of the staff time and some project supplies. These collaborations alone drastically reduce the cost of providing the proposed service. Specifically the community resources and collaborations that we have forged are with the Expanded Food and Nutrition Education Program, Fire Station, Police Department officers, Panaewa Zoo, Hilo Public Library, Borders Bookstore, University of Hawaii in Hilo, Hilo Women's club, East Hawaii Cultural Center, Girl Scout Center, Honokaa Youth Center and local park areas. Additionally, Family Support Services works closely with Baby Safe (prevention of substance abuse during perinatal period), Public Health Nurses, Easter Seals, and many other social service programs in the community. Narrative, Page 3 • + • • Representatives from these agencies will make presentations at some of the group activities to educate families in their areas of expertise. 2) How will these measures reduce or eliminate any existing duplication of services to your designate target group? The YWCA of Hawaii Island Family Support Services provides important long term home visiting services to families in East Hawaii. This program is the only one of its type in East Hawaii. By collaborating with other agencies, common goals will be met, such as time management and decreased isolation for participants. With the accomplishment of these goals, everyone benefits. As agencies are continually striving to work together more effectively and more frequently, the group activities will provide an opportunity to observe families in their social environment, educate them and introduce them to other services, and to better coordinate services with other agencies. • D. Goals and Objectives: 1) What are the major goals/benchmarks of the proposed program? • Decreased social isolation • Development of social support network. • Increased problem- solving skills. • Enhanced self - esteem. 2) What specific objectives /action steps are planned for each goal? Because each of the goals is related and accomplishment of one will effect the outcome of the others, the following steps will address all of the goals. a) Enroll families in program and begin home visiting services through Healthy Start. b) Explain group activities to each participating family and encourage attendance. Arrange scheduling and transportation. c) Arrange guest speakers and plan group activities. Insure availability of staffing ratio to number of participants scheduled to attend. Purchase snacks for group and supplies for activities. d) Educate staff on their role in encouraging participant interaction. • e) Transport families to activity, lead and demonstrate activities, make guest presentations, have families evaluate the activities, and transport participants home. f) Provide the families with information and support regarding school, jobs, life skills and budgeting. g) Consider feedback from evaluation forms and plan next activity accordingly. 3) What is the timeline (start and end dates) for each action step? The intake procedure requires early intervention because the focus of Healthy Start is prevention of child abuse and neglect. Families will be enrolled either prenatally or before their youngest child is 3 months of age. (ongoing throughout fiscal year) While home visiting will be occurring on a weekly basis beginning at birth through the Healthy Start program, the group activities will occur approximately 4 times a month on Friday mornings, alternating in Hilo and Puna. This is double the amount of group sessions than we had originally started with last year (twice monthly). Information will be provided to the participating families • Narrative, Page 4 • } • • approximately two weeks prior to the activity, and arrangements for transportation and any other scheduling will be made during that interim. The activities will each last an average of 3 to 4 hours. Guest speakers will be designated according to feedback given by participants on the evaluation form. However, they will be scheduled at least two weeks in advance of each group activity. Evaluation forms will be collected and statistics generated to determine effectiveness in meeting program objectives. Information on evaluation will be provided to the County of Hawaii at the end of the program period. 4) What significant client- centered outcome(s) will the program achieve? Include in your answer how many participants will: a) Attain at least one personal program outcome; or b) Show measurable progress towards your program goals. The goals for the program are client - centered. The program plans that at least 90% of participants in group activities will have achieved at least one of the goals. The more frequently participants attend the groups, the more likely that other goals will be achieved, as well. If families attend each group, and if the program provides 40 to 48 groups with the proposed request for funds, it would be possible to serve 144 to 288 families. However, it is anticipated that fewer families will actually attend, but many of those families will attend more than one group. In other - - words, the number of unduplicated families to attend one or more groups is anticipated to be approximately 72 families throughout the fiscal year. Of those, 90 %, or 65 families will attain at least one personal and program goal. This will be measured by pre and post group questionnaires completed by the participants, and by written documentation of observations from the home visitors. Current figures show that during the past 6 months we were able to serve on average 46 families and 130 individuals per month. Of course these may be duplicated families as some attend more than one group in a month. We plan to maintain this attendance level. E. Service Delivery: _ _ . - 1) What methodology will be used in the proposed program's delivery ofservice(s)? a) Families will be enrolled into the Healthy Start program according to intake procedures, which involve the following: Families will either be in last trimester of pregnancy or have an infant under the age of 3 month. Based on a psychosocial assessment, the families will demonstrate a high risk for child abuse and neglect. This assessment includes factors such as social isolation; lack of social and familial support, poor problem solving skills, and indicators of low self - esteem. b) Each family will be encouraged to attend approximately 12 group activities each year. With the funding being requested, FSS will provide a total of at least 40 to 48 groups activities from which families can choose. Locations for the activities will be spread throughout East Hawaii including Hamukua, upper and lower Puna as well as Hilo, and transportation will be provided to encourage attendance. Parents will be strongly encouraged to bring their children and • extended family to these groups. Activities for children of all ages will also be provided so that lack of childcare will not preclude families from participating. c) Activities will be provided to encourage group participation. The activities will be planned to create interaction between families to improve socialization skills and create social support networks. Guest speakers will provide brief presentations on problem solving - skills, -such as - - - - -- - - -- - - - -- Narrative, Page 5 • "budgeting ", "time management" and "stress management" At each group activity, there will be an emphasis on the creation of an inexpensive craft or other project that will give the participants a sense of productivity and, hopefully, peak their interest in pursuing the activity individually or in small groups. d) In the past we have been giving quarterly written evaluations at the session. However, we now plan to implement this evaluation 12 times a year alternating each month between Puna and Hilo. The form will be completed by each participant to determine if the group was helpful or useful to them. Questions on the form will focus particularly on the effectiveness of the group socialization and the interest in the hands -on activity. When speakers make presentations, the group coordinator will evaluate how useful the information presented was to the participant on a monthly basis. The Group Coordinator will also attempt to conduct at least one informal verbal interview with a participant during each session. We are also asking the participant volunteers specific assessment questions regarding the groups during their interview. e) Evaluation forms will be used to guide future activities to further increase participation. F. Evaluation: 1) What process will be used to evaluate the program and service(s)? Participating families will periodically evaluate activities and presentations to provide feedback, which will be used immediately to guide the formation of future activities. We are in the process of determining the most effective way to elicit explicit responses from the participants. Staff will also provide feedback and suggestions, based on their observations, for continual improvement of activities. Effectiveness of the overall Healthy Start program is determined through annual evaluations provided by the Department of Health, Maternal Child Health Branch. Also, the YWCA of Hawaii Island Board of Directors Planning and Evaluation Committee reviews programs quarterly. They identify relevant outcome measures for each program using resources such as the Healthy Hawaii 2000 and Kids Count. 2) How will this process measure the outcomes specified in Item D, (1 -4) While it is important to be accountable to government funding sources and the board of directors, the most important method of evaluation or measurement is determined by asking the actual participants. Participants have been our most powerful resource used in guiding the development and continuation of programs. This project is proposed based on participant requests. Feedback from participants and staff will, particularly when followed over a period of time, be indicative of the ongoing success in decreasing social isolation and enhancing self - esteem. G. Program Fees: 1) Does your organization charge a membership fee for service participants? [If yes]: Describe or attach fee for service information. The YWCA does charge a modest membership fee (see attached Fee Schedule for more information.) However, participants enrolled in Family Support Services are given a complimentary one year membership to the YWCA. Narrative, Page 6 2) Does the proposed program charge participants a fee for service(s) provided by your organization? No, this service will be free to participants H. Viability: 1) What is your justification or rationale for the expenditure of public funds for the proposed program? This service will be a cost - effective way to decrease isolation and increase social support systems for families who have been identified as being at high risk for child abuse and neglect. For every case of child abuse and neglect that is prevented, there is a pronounced decrease in the expenditure of public funds for counseling fees, Child Welfare Services expenses, police and court costs, foster care expenses, and others. Furthermore, if families are able to develop better problems solving skills and rely more heavily on their own social support system, there will be a decreased dependence on social service agencies. When participants live and work effectively within their families and social support systems, there is an overall improvement in the quality of the community and the public benefits. 2) What are your financial and programmatic plans to sustain the proposed program beyond the upcoming fiscal year? While the program will continue to seek county funding for this service in following fiscal years, it will not be totally reliant on those funds. As statistics are generated over a period of time to illustrate the effectiveness of providing these group activities, the program will ask private businesses in Hawaii to sponsor the events. Those businesses will receive public exposure (advertising) as the event is publicized in the community. Private foundation funds may also be sought to provide speakers at the events. I. Budget: • 1) Complete the attached Budget tables; and 2) Provide appropriate attachments, as indicated. ORGANIZATION INFORMATION A. Board of Directors 1) Has the organization's Board of Directors received formal training within the past two (2) fiscal years? The Board of Directors receives formal training on an annual basis; however, certifications are not given. In October 1999, Diana Kahler, a Help for Non - Profits volunteer, facilitated a half -day Essentials of Successful Boards. Every fiscal year board members were offered monthly opportunities for training on a variety of Narrative, Page 7 • • • topics. There were half -a -day Essentials of Successful Boards conducted by Diana Kahler. In addition, presentations by our insurance broker, auditor, and others are scheduled as part of a regular board meeting. Board members also attend the training offered by East Hawaii Health and Human Services and Hawaii Island United Way and present their learning to the board at the next regular meeting. New Board members receive an extensive manual including information from prior training. 2) What are the primary roles and responsibilities of your organization's Executive Director? As stated in our Bylaws, the responsibilities of the Executive Director are: The Executive Director is responsible for the execution and administration of policies and programs approved by the Board. The Executive Director attends and participates in discussion in all meetings of the Board of Director, and of the Executive Committee, except when matters concerning her/his own employment are under consideration. The Executive Director acts as the agent of the Board of Directors in the employment and release of staff according to the policies and procedures established by the Board of Directors. As head of staff, the Executive Director is responsible for the supervision and direction of staff and for the implementation of approved personnel policies. 3) What are the primary roles and responsibilities of your organization's Board of Directors? (Clarify role of executive officers vs. general membership). As stated in our Constitution the responsibilities of our Board of Directors are: • maintaining the YWCA as a separate autonomous women's organization with an established Mission; • fostering development of the Association as a women's membership movement; • communicating the Mission to members and assuring that they have opportunities to take part in furthering it; • determining and carrying out the policies and programs of the Association; • insuring that the Association's policies and practices reflect the YWCA's organizational commitment to racial, ethnic and cultural diversity; • controlling operating funds and capital assets for the use and benefit of the Association; • assuming final responsibility for personnel policies and for employment of staff, requiring the executive director to be a voting member or associate of the Association; • maintaining a responsible relationship with the YWCA of the U.S.A. as embodied in Article II of the National Constitution. • electing the officers of the Association • establishing the program of the Association and the planning process by which it is determined • approving all contracts and leases. The general membership of the YWCA elects both the Nominating Committee and the Board of Directors. The Board of Directors elects its own officers who constitute the Executive Committee. The role of the Executive Committee is stated in the ByLaws as: • The Executive Committee shall consist of the officers of the Board of Directors, the chairman of the Finance Committee, the chairman of the Personnel Committee and the immediate past president as an ex- officio member without voting privileges unless serving as an officer or chairman of said committees. It shall act in the interim between board meetings on matters requiring immediate attention and shall have all powers of the Board, except that it shall not reverse any action of the Board -- or approve any expenditures not previously authorized by the Board. Two - thirds of the members of the committee shall constitute a quorum. Actions of the Executive Committee must be approved by the Board of Directors at its regular meeting. Narrative, Page 8 • • NOTE: Our Board has a long tradition of understanding its' policy making and fiduciary roles as contrasted to the administration and implementation role of the Executive Director and management staff. B. Past Performance 1) How effective has your organization /agency been in achieving program goals in the past two (2) fiscal years? Include the following information: a) Quantitative data on numbers served: and b) Qualitative data showing number and % of participants achieving measurable outcomes. All YWCA programs set realistic goals and consistently achieve those goals. We do what we say we are going to do. In calendar year 1998 the YWCA served 16,528 individuals in its seven programs. We expect similar numbers for calendar year 1999 (data will be compiled in April 2000). Our earned income programs (Aquatics, Child and Family Program Services, and Fitness and Arts Education) do not keep outcomes data in a statistical format. We measure our success by the customers continued patronage, and our enrollment in our programs has remained steady. Our programs funded by government contracts keep statistical data on outcomes. See the attachments immediately following this narrative for individual program data. C. Financial 1) Have your organization's current program operations remained the same as last year? What major program or financial changes will be incurred next year? In September 1999 after over 20 years of providing advocacy and support services to survivors of sexual assault, we completed the transfer of the Sexual Assault Support Services program to the master contractor. This decreases the overall administrative funding for the YWCA by approximately $20,000 per year. • In November 1999, we completed the 15 -month special contract funded by federal Rural Health Block Grant funds to complete adult sexual assault service protocols. There is no impact on YWCA's overall financial position as the grant only covered direct costs. In July 1999 we acquired Bright Start including Keiki -Gym, parent education curriculum and breastpump rental programs. We are in a building year and expect to invest time and money in this program for future income. The Kohala Intergenerational Center is finally under construction and in the next fiscal year will seek operating funds. All other programs are projected to be stable. 2) What is the status of all of your organization's major contracts or agreements for the corning year (employment agreements, office leases, primary grant revenue /supplier, etc.)? We own our main facility; rental agreement on our Keawe Street office is on a month to month extension; and all other leases are ongoing renewals. This will be the second year of the biennium Narrative, Page 9 • (FY 1999 -2001) and we are projecting funding at current levels, depending on the state of the State's economy. 3) How does the proposed program fit into your organization's long range financial plan? Our long range financial plan is that: earned income programs make a profit; government contract funded programs break even; government funded programs develop earned income components; depreciation is cash funded; maintenance on buildings and equipment is current; and there is a cash fund balance. However, the YWCA seeks programs or accepts offers to umbrella programs based on how well they meet the mission and strategic plan goals of the YWCA first. If they meet those primary criteria, then the financial criteria is that they break -even, paying for all of their direct costs and any increase in administrative overhead. This program like each of our programs is important to the achievement of our Mission, Strategic Plan and Financial Plan. Like a jigsaw puzzle each piece makes the whole strong and complete. We are able to spread our fixed expenses and administrative overhead across diverse programs, thereby, enabling us to offer quality management services at 10% of expenses (before administrative overhead). D. Monitoring During the past two (2) fiscal years, what financial and/or administrative monitoring has your organization received from any and all funding sources? Please list all monitoring sources, contact names and phone numbers. PROGRAM MONITORING SOURCE CONTACT NAME PHONE NUMBER Ekahi Department of Health Lillian Jeskey- 692 -7512 Alcohol and Drug Abuse Division Lubag Healthy Start Department of Health Gladys Wong 453 -6020 MCHB Sexual Assault Support Kapiolani Adrian Ramelli 535 -7500 Services 1997 -1999 Mother Infant Support Department of Human Services Estelita Rodrigues 586 -5673 Team • E. Alcohol, Tobacco and DruE -Free Workplace Policies and Information 1) How does your organization address alcohol, tobacco, and other drug prevention information dissemination as part of your workplace and /or program environment? Information is included in our Personnel Handbook, which is distributed to all employees before hiring as part of the job offer process. Employees are given a week to thoroughly review the policies and then sign off that they have read and understood them. Each work site has a designated outside smoking area and smokers are encouraged to quit during the Great American Smokeout and through supportive encouragement from coworkers. We use posters developed by teens in our drug prevention program, Ekahi, to increase awareness. On the extremely rare occasion, when a staff person has more serious drug problems, we first encourage them to seek outside help and then proceed to progressive discipline if that does not work. Narrative, Page 10 • • Attachment to Narrative For Program Services Description, G,1. Fees for YWCA of Hawaii Island Membership Membership is required for anyone (12 years of age and over) to participate in the Hawaii Island YWCA programs and services.. Individuals become members by personal or third party payment of dues. The individual is a member, regardless of the extent of participation or the degree of commitment to the YWCA purpose. Dues for membership to the YWCA of Hawaii Island are: ✓ Voting Members 1. Women (18 — 59 years) - $25.00 2. Women (60+ years) - $12.50 • ✓ Non- Voting Members 1. Teens — Female /Male (12 — 17 years)- $12.50 2. Associate — Men (18 — 59 years) - $25.00 3. Associate — Men (60+ years) - $12.50 • Ivtembership fees are paid annually. • • • Attachment to Narrative Organizational /Agency Information, B,1. Past Performance: Healthy Start Hilo, Variance Report FY 98 -99 Healthy Start Puna, Variance Report FY 98 -99 •'1 ' • • HEALTHY START HILO Variance Report FY 98 -99 • • Explanation of Significant Variances from the Projected Outcomes Hilo Healthy Start Page Objective Actual Variance Explanation and /or Planned Remedy 1 EID 90.00% 100.00% + 10.00% 2 EID 85.00% 81.00% - 4.00% Planned Remedy: EID Clinical Supervisor will have EID Worker's focus on getting a specific number of phone assessments (no contact at the hospital) done per a worker per a month. 3 EID 100.00% N/A Not Applicable - New staff hired have not completed a year of 4 EID 100.00% 100.00% = Page Objective Actual Variance Explanation and/or Planned Remedy 1 HV 95.00% 99.00% +4.00% 2 HV 100.00% 100.00% = 3 HV 100.00% 73.00% - 27.00% Planned Remedy: Extensive explanation and corrective action planned attached after Page 3 HV. 4 HV 95.00% 100.00% + 5.00% 5 HV 90.00% 100.00% + 10.00% 6 HV 90.00% 92.90% + 2.90% 100.00% + 10.00% 7 HV 95.00% 77.00% - 18.00% Beginning August 1999 we are implementing a new system of verifying that contract provision is implemented at the level required per the contract with MCHB. Details provided on page 7 HV. 8 HV 95.00% 92.00% - 3.00% Planned Remedy: Same as above. 9 HV 95.00% 89.40% - 5.60% Planned Remedy: Same as above. 10 HV 95.00% 88.00% - 7.00% Beginning August 1999 we are implementing a new system of verifying that contract provision is implemented at the level required per the contract with MCHB. Details provided on page 10 HV. 11 HV 95.00% 87.10% - 7.90% Planned Remedy: Same as above. 12 HV 95.00% 97.00% + 2.00% 13 HV 95.00% 88.20% - 3.20% Beginning August 1999 we are implementing a new system of verifying that contract provision is implemented at the level required per the contract with MCHB. Details provided on page 13 HV. 14 HV 95.00% 88.00% - 7.00% Planned Remedy: Same as Above. 15 HV 95.00% 93.80 % - 1.20 % Planned Remedy: Same as Above. 16 HV 95.00% 100.00% + 5.00% 17 HV 90.00% 89.20% - 00.80% Planned Remedy: Clinical Supervisor will follow up on contract requirements bimonthly with ORWs to ensure completion and follow up. 18 HV 90.00% 100.00% + 10.00% 19 HV 90.00% 94.00% + 4.00% 20 HV 90.00% 100.00% + 10.00% 21 HV 100.00% N/A Not Applicable - New staff hired have not completed a year of employment. 22 HV 100.00% 100.00% = • , m C"�yC =Zoz n n • - G n 8 N n •Z. n - = n > G N n a- r v� w n rn - <n V 'G r a. — n n `. E- j, ^ C n j Z �' A tD n . nn G cr. C C - < : , -- __ n - '�'1 .�. c G N n 0 _ ° - - - _ , -n 0 ° © - n , , , _ • U N , _ `< o - • c c o w • - c G N - � m a r ci - o ∎ n - v - - i.. n P te' ,,, c:. 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O r. c n n c — :z C 0 0 • • FY 1999 Variance Report • Explanation of significant variance and corrective action plan. HV Page #3 Explanation of significant variance: 45 -Dav IFSP.. 4 done late /9 not done Done Late: 1 - IFSPs were done late because participant was transferred to new outreach worker during the month IFSP was due. 1 - IFSP was done 2 days after due date. 1 - IFSP was done 7 days after due date. 1 - Participant on level XB Not Done: 1 - IFSP was prenatal with participant and clinical supervisor did not request outreach worker to do a new 45 -day after participant delivered. 3 - Participants on level XA 4 - Participants on level XC 1 - Participants on,level XD • 6 Months IFSP 17 done late /21 not done • Done Late: 5 - Participants on level XC 2 - Participants on level W. Clinical Supervisor did not follow up on IFSP. 10 - Worker error. Not Done: 1 - Participant on Level XA 6 - Participants on level XC 3 - Participants on level W. Clinical Supervisor did not follow up on IFSP. 11 - *Worker error. *During the year eleven 6 month IFSPs were not done by one outreach'cor :leer. This employee was under disciplanary counseling: by her supervisor for unsatisfactory job performance. Eventually, this worker caseload was transferred within component to other outreach .corkers. Annual /FSP: 20 done late /7 not done Done Late: 5 - Participants on level XC 4 - Done one month after due. Clinical Supervisor error in calculation of annual due date. I - Transferred to new outreach worker during the month annual was duc. 6 - Clinical Supervisor error in calculation of annual due dates. 4 - Worker error. Employee was instructed by Clinical numerous times to complete annual. but employee had a difficult time engaging with participant prior to due date. Thus, did not do IFSP. Not Done: 3 - Participants on level XC l - Child Welfare Services removed the target child from the participants home. 1 - Participant on level W. Clinical Supervisor did not follow -up on IFSP 2 - Worker error. Employee was instructed by Clinical numerous times to complete IFSP, but employee never followed through and eventually transferred to a new outreach worker. Corrective Action Plan: Beginning August 1999 we are implementing a new system of verifying that due dates for contract requirements are calculated using the same formula as used by MCHB and that these are implemented at the level required per the contract with MCHB. The will involve the following steps. 1) FSS Program Manager will work with Wendy Char to establish a clear definition of due dates for each IFSP and time frames for due date "windows ". This will ensure that calculation and tracking of IFSP due dates and windows are correct and accurate. 2) On a monthly basis we will compare our tracking reports to the MCHB -CTS report. 3) Clinical Supervisors will provide written justification and corrective action to individual workers each month when an IFSP is done late or not done. • re GC- _ - - C U N _ cr. - =i y - y ti CO C <� n-J - G = n < j 5 G _ — \ < 9 — O - o — O -, O r, c • - I _ c G J A G C - rn n _ <n _ cn `< C " •-• — , G — _ L _ C m r. C d ^ r ^ U O G O n .. O • (i n 0 f -0; O G G U U r G r co - J U 0 C G N.) - . .z., N ^ .r < t _ - t 1 r cr _ J i 7-7 = ,-. Z -... ..... ' = tr • r r N n r, < 0 a . . G. n c O • n C c 0 0 w L . U L 0 C 2 0 . 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C L-. - C • G o p o c< C' o • G - G - n ^, o n o n - ` G G c < n G < r < — — - r c - C a G L — _• • • • • - Z 'r; :e7 r - - s iZ c n rr.'7,' ^ Z rt 7 — J n ^ _ Fr - 'C n r o "w la - - - _ c _ 7 c - _ c C _ - _ r - J I_ c. • E - _ C - = I� n - 1 r - a: r .r I- - "!..1 • T i � : . - - _ T £ N • - 5 _ . O0 _ ri _ _ f .z- - _ - _ - G r _ 0 j _ _ n L _ • _ fi - - D c 2_ - c = - E_ < n r c .0 = n £ c n n" r c c ' n _ = o n �-' _ - E 0 F o n - C C c . n G C 0 E s -- n - n _ r , _ .� p _ ^ c c c - n N. L G 6 f C £ C C 'O C n = G m N F n G F n £ < " F F? o - E, ▪ n 3 g. n F- n c0 a n 3 .- n ▪ N _= yr , , n_ n _ c = o .- _ v n v. n K n (- F'.T N _ - 3 C (' n < T (J N 0 _ E G - 0 G o �O n , n n <- c -, � o c y n P r 1 c n _ £ c _. _ _ n 3 c . n i O F £ v G G = c 0 - c - c- n _ c- c x. c 5' C c c _ C 0 n c G n £ ° c c 0c n p • G -- G -c- p' G C V N C - 0 ,- t n- n V.. v C [ : -, - o p m - 7 ' G co - a m c G 0 . \ 2 752; mE[(23 7!»E \ /( \� ® \ / `) ;: - ( " > 2. � . ` ® 0> _ a 3/ = z> \ / /t c /( ) ®� ° » \2 >a \ ° - ° \ - c= ,-•• > 2 -- \\ \ ƒ \ \\ �\ > _ — J 0 '.' \ \ \ .. \ \ - _ \g - -\\ / 3 = ƒ . - \� { \ < (/-5 - 9 > © 0 • 2 ƒ/ \ { ) \ . . - !r // 0 ri S O • /` • 0 0 < _= -< r q - o G D o < n Z 7q C - C N G .7 c� fD =' n n 0 N N ..C" - c c = _- 5 7 Cm - V <� C o W y o = in G G - o- - �O <' - C n O c - G c . .. W G G < C- C G G c.. G G ^ C .,--. .'1 - L - P o — c - c N < — z Q n .- _ r-.. _ n CJ i< O C - - •- - y - 7' n, - - o -1 c `< N t. c n C . J G C- C. r �` G y C m n O n m n G O = • oo O r . P: G. Z p -, J O 0 0 r_ . - — n G < O < W C. n - n G G\ - no G - _ 3 . � � -. r — r = c c W '` � C y n c — \: • • • • -- —'{`. • - — Z _ 1 G Z C '- sr - J n r, C c' r I 7- _= C G C ..'l r r r^, 0 _ E_ "J c L _ r _ I r y ' c- _ _ _ _ C C N n / “ r r _ C CF- _ /.. r s - h — c n r, A - _ r - - .. c C G r - O<' - -_ - - c -- - n n c. 5 ° ,C 3 - r < C_ - - r - 5 C^ N O E. — c 2P' 3 G _ a c ''G n _ _ 'Q n0 c .' w f n 0 c c n Cn ` .. < ' n `.‹ F ...7 c n 0 m < = o o = :. c c n c c F. n` c o C u —< M _ 0 c = - C r _ y < n r. _ - . • O n c N • c ,�. C z < _ 3 n = n _ ° < — R. - ° -- c L - ; c o n d C "f-"1 C :n G. n =7 n t n_ F; PC G s .. G r. G 0 w p — n � •P 0 9 '-, c c r C P c 0 n - ■ -. 0 3 G C c cro co 0 0 \ . /I E« »- - < 2 - ) \ 5 2 K\ / E { {G e §/g — £ ( ® §± /( \ 4 \ / \ : :> _ c_ //\ \ \/\ § g - \\ " 0© 0 0 - « i\ a}( - f ^ . . . \- /\ ® 2 « /J 0 -- -2 \\ \ \\ _, { ` 6` \ .. • : : c = P :=3 - y \7 - i _r t — : \ - �( {\ - \ \ - 2 -E ~ 2 ` > \ - > E -,> /\ 2 : © 5 . = \ = \ \ \ ( \\ © z2 h - � { /{ \_:,/ sa = �s e ° 1,7 \\ \ \ \\ \\ \\ \\ = CZ rD z - 9. >* __ I t :- >o \a 2 [ 0-- _ : q] -_ 0.-- : §/ 05 - J. . \_ --z. §§ § \ \ \ � \\ - o \ \ - 7 } \ 0 ) K= f. _ 2 { E. = \\ /} c . �- \ 27 / 0 0 < g^,g� _may w - O _ P: L G _ .? G c t o cc G n C w ▪ p w 0 A G. L a L G ,w.. C r n a> O n -. 0 O 0 .- 00 __ C 'O . n w z u ' C w -' 7 n - C C `< O G - `< O C- ▪ c -. ^ - = `a n w c_ o 0-, m a C\ 0 .- w , ° G o m ° n- n F o E C C • - n O C to c O^ c n p C n .O .. J n n F n n �? G C G n 0. < L n j G o _ n G E n< « c< G ° 0- r . — n L _ n • K L n o G O - C r ' (: G G r. r r ./ C ^ _ C • • • • G 7, - ^ • r - ', A - Jr ./ 0 0 C 0 V: cc 1if y 5 r I _ w = _ = ":1 - -- ° n C"; C n c— c v n =- In n `= _ c = - - A _ C _ ..0 C ❑ __ R- _ _ _ G _ - • _ P= Q= = i _ = U H w n _ 'n .. 3 - �' _ -O r u _ p r _ N G — O _ _ n _ 0 _ 0 • C' N - 0 r ■ z c _ n = c c -: �=. n c C . - _ = L 3 _. - ti - _ • • c. m F N G r - n' 0 O f F ' - _ ii r, _ C - > n _ d < c- U r _ = O - - _ G 2 C E - T n ., ^ _ = r. � c ' F -� 0- n n F a - - __ o. n C?❑ w C_ O " O1 n o G 0 Fa w t< n- s= n 0 O y n n o G P; C O o 'Cl F n — G F c w =. 0 o - — — - 0 a . ° 00 < r � w p` V: ...• F n < 0 n - _ _ u cr o o - ° ° o o c P' ci ° w c c` o N =_ O G N y <• U n w O O _ Cr C G. w w < v O n ° n ' " O ^ _ y • y _ ° n C) r 0 n 00 0 Q - 0 `< 0 • c = w n G - O n L c ti �^ 0 = n r. o" n w 8.. 0 ° w cr n _ it .O c v ° ▪ F c, P . 2 n c .. w O G - < y • < n w • ° w 0 • • • W .-. n, -. N d a c_ N G L _Z Er C _ ,� w n d n n❑ 00 n- In cn G C - ^ n n C n _ � � � c; —ten = F..., v < > 0 - r. ti 0 S ° _ c G c J a c 0- o n _ E r: n a cn — ti u, a c a t< - _ n - c — 0 0 P- N f E m O - !`. = n N " n cT :7' C; G - n - - a 7. _ - w = J CC y - X J n n N C 1 a zz n n n n O C C r n r n n r. n F 1- P.' -. P. c a • • a N a , ; 0 - � 9 � '< ° G — G c n c — 2 o 0 _ - r - 5 — s - n ----. > G G r, `< C 2J - < N -r'i N N z N z P - C r r\ C W C r 1 2 `l G CI m - x r. `. r,' 0 G - c. ✓ r. — — - = m r C r s _ - _ L G - • r, C O _ r G C �. n O x G 0 - G a C n -1 - • G - '—' ( a G ❑ i r. 0 _ (' G C < _ G L C - n n G _ 0 _ o .:17 0 G t 0 n = 0 C = - • O _ -' n - C - to 0 C C ' ;n ...r. RI C C. n C L C< y C C .- � 0 n G C �_ < O C O O - = G O L < Q' 7 < O - • _ n Ti O O 0 0 N O C N • N O • < Ct c N n 0 ' a-:0' " o n o . ?_' ti n v `" n 4 ` C _ � o n N _ G. C s ^t — w ,E w t . z cn — z l N - — - O C - '- ` o __ P 0 - r v f r a n n ? v+ -- _ 2: s n n — G -. G ^ � � - C �. 2 a _ - r E w L O S _ C _ _ 2: : n CI J c . r N n n n fl n J r.' 0 0 0- 0 L p. n • n AI a 0 0 :: — _F� cn c'' F ;•z < r : f a =o 0 o - • > a � N _ e, = o n o O n r - G G r rn - O `< o > r t: S c a -. G ^.o 2 co: W E - C z. n - cC - Gv 0 GC� to,- G G G .- Z o r- 0 < ' o ;, r n n m r; C c F O G G_< G_ < n 'G t p N `< ^' t: -7, � . ^' cm -1 - n . � n `p-5 rG m a c r _ = r.n _ o — //'. 'J: N En " 0 W G _ — n F (--.) r r - N d C C C. c r- n r, _ n - -< . T F j - Cc s c ,r r r. — F. n a G v.. — n < -, 0 = r: o G - n' - `< ❑ �. .. 0 -, - - ❑ - _ _ — s o U: n C: r G — _ — < � — t> 0 - n L< G G N _ — t 0: _ O tJ < U. _ r Ts _ L' t; C O F G n n —. L G n - F C n n 2i — C C O . r _ n n O S - 7 G - c " = - - c 'n a n G U r F < - — . ka - - O cc C• ci n > n = C N O C co ^'y G 0 -_ .^ C G p .0 2 t0 t 3 n t t i n q . p, G 7 . �, n . C -o O < 0 Q' T • N 7 y 0 3 n 0 S ?, 0. a S 0 . { jn2e%e!lz;.2 • \ \ \ \ \ \ \ \ \ \ \ \ 0 \ ( ° » /\ / 0 [� / ƒ \ ®> . _ — a _ — c•- �/ e s > • \� \ \ \\ \\ \- \ % -•C. C. c < - 2 \ \ \ \ \c \ . 0 _ — — } \ \( / \ ( \[ C \ ( ° / E: 2 § - n 2 2 } 1� • 0 \ 0 ri Er -a 0 0 / - &a- \\\ \ \\ \ \ 5 G %� / E - n> a /e 0 £ «£> ( }/ ® e §z \ \z z \ \ -c, - 2 z>e : 7 \ \\ / \ E. §§ / . - g § \; \ /{ \ // u. \ 2 / \ \ \( \ \ \ 2 £ \ »® f/ - 2\ - - < } , \ \\ \ ƒ\ / Z %\ »(:»« = • : \\ - \ \ F a a'— / \ \ / \ \ \\ \ \ . c2= X 00 \ , \ \ \c \- \ Er 9 {§ % • i ' • • P . Cl ., 'C G ' G. 0 n ti Q: - C r r O n S c c c. c E c 1 i f G N r v C t , * ^ Cr 'c c ^ = > G. __ w l O c_ T u c c 2 C C Z Q n= l: — n = -; - G 0 G% - p E. ^_ == G c 2 d& 2 E `< r = _ -' _ .- N ` < C n < - c O n < o z 2 < — 7 f n N n N t ▪ r. N n C P n , n C O F GC " N E ••-• C G 7. _ i; P= _ n _ n _ N - n - _ < r‘ < - _ - Z= n n Z r d r- � t 7 E_ r_ n . ti J r_ • '_.^.. .' _i i ti - I 7 - . N. =1 • -1 rI n N 2 C 0 FL n n O n 0 ▪ C) n 0 0 C F. n L c n HEALTHY START PUNA Variance Report FY 98 -99 • Explanation of Significant Variances from the Projected Outcomes Puna Healthy Start Page Objective Actual Variance Explanation and /or Planned Remedy 1 HV 95.00% 100.00% + 5.00% 2 HV 100.00% 100.00% = 3 HV 100.00% 92.00% - 8.00% Planned Remedy: Any family placed on Level AW will be followed by Clinical Supervisor or temporarily assigned to another ORW. 4 HV 95.00% 100.00% + 5.00% 5 HV 90.00% 100.00% + 10.00% 6 HV 90.00% 93.00% + 3.00% 100.00% + 10.00% 7 HV 95.00% 89.50% - 5.50% Due to corrections to the stimmary form, screen was not submitted to MCHB in time for FY count. Planned Remedy: Clinical Supervisor will review the quarterly ICMQ reports generated by MCHB. To • • - minimize corrections, all screens will be reviewed for errors by Clinical Supervisor, Program Manager, and Clerical Staff prior to submitting to MCHB. 8 HV 95.00% 94.00% - 1.00% Planned Remedy: Clinical Supervisor will review the quarterly ICMQ reports generated by MCHB. To minimize corrections, all screens will be reviewed for errors by Clinical Supervisor, Program Manager, and Clerical Staff prior to submitting to MCHB. 9 HV 95.00% 92.30% - 2.70% In future, any family placed on Level W will be followed by Clinical Supervisor or temporarily assigned to another ORW. 10 HV 95.00% 95.00% = 11 HV 95.00% 86.20% - 8.80% Planned Remedy: Same as above. 12 HV 95.00% 100.00% + 5.00% 13 HV 95.00% 72.70% - 22.30% Planned Remedy: Whenever a child is diagnosed with a delay, it will be added to the Special Health Need form and entered into MCHB tracking system. 14 HV 95.00% 82.00% - 13.00% Planned Remedy: In the future, any family placed on Level W will be followed by Clinical Supervisor or temporarily assigned to another ORW. 15 HV 95.00% 73.70 % - 21.30% Planned Remedy: Clinical Supervisor will follow up on contract requirements bimonthly with ORWs to ensure completion and follow - up. 16 HV 95.00% 84.00% - 11.00% Planned Remedy: In future any family placed on Level W will be followed by Clinical Supervisor or temporarily assigned to another ORW. 17 HV 90.00% 90.00% _ 18 HV 90.00% 100.00% + 10.00% 19 HV 90.00% 100.00% + 10.00% 20 HV 90.00% 100.00% + 10.00% 21 HV 100.00% 100.00% = 22 HV 100.00% 100.00% = . . , \ • y>;E- - -=--0 ƒ \ ƒ \ { \ \ - \ \ � \ \ =. = \ f c- 5, t... \ \ --- ` > -_ =s s= - > - - = < sJ \ \ § g \ \\ \\ — - > /} \ -.\ \ (\ . . . \ < \ \\ _ - \ - > = c_ : 22 = \__ > 59= - _ - _ - _ - 7. \ \\ \ \ �� - \ 0 ri T . • • 4 ^(0 n c - = _. -. -_ - < H .a_ - m== r, 2 o F - - < Es N C'" ti 2 — �: O r r ^ - • n Cr z _ — 0 c G m c _rJ o r; c : a = -, c - a ,." -'. o c > —. •-a c— -G `. c_ -1 - o S r. n n m r c: a . > • _ _ _ r < r. v , v' z f ` — 0 — C n — = O = O n • _ r.' - < r. p - < - < n = 0 E. _ • d - : d O — — r r r n % -. r r _ L cr. n.. • w n o _ < Z- G . . o r, : ti -i ./ c I - ▪ _ _ n N n n F. r. n r O 0 n a r 0 r' c] a • • • • ■ C < - '- • n-• O G • n d - o c> N' C G < C G — V V ❑ a n a '. n c - r . < c G .- = c < c __ a - > C ■ - G. c _ r. = — = - c r < n0 — E n . O v: G tl- N V] ,-._ = — a v N i f r S l ' < C\ < In r G S - r ❑ O • _ _ - _ r z -_ = _ _ _ J r. t — _ 7. r, _ I — c J .r.l r. — _ N . - N - - P.) _ J - I _ > _ " I = U. _ U. I _ _ _ _ r- 77 I - _ a c_ r < i - - ! I _ r r. �i — ` r r r r r ' r _ f r r _ S — _. T S :: .= — - := 7 r, _, _ _ — N - _ _ = ^ — r _ < — _ < rr_ _ ''' r r c — G C c = F. - _ a = s r _ .- _ r.' ° - c Z �. _ — = ,r C_-. '- - ._ ^ _ _ _ _ r z _ _ G G • G < c. _ c �. p < -, c _ 0 c g c O v < _ < v: " G "G' o c A= �' n G - r = c c C c n _ r" - G c: o _ - a F = o < C d o = .. C C c O O < c H � ' G '� C co `< G � • o O o = c- rrJ < n '� = j . . G G 0 0 _ 7 C c- `< • L = G N 7 N m E E _�: L P: c - O O _ _ m N G < G _ W n c r^ F a (.. -. C o C m - - C < _ _ N a < m c cr -1 -0 - • • — z G _ O ? 2. _• = o n n r c _ ' r c _ _ w < 7. n a o 4 .n o_ o r — = �. �- r o > i N - - G % _ _ 0_ - O , G 2 , f G f r '. n r - _ r� • r ra _ _ =I 1 Z l: — I. _ • F. rt. z _ I J J r ■ r 2 N E r. 0 r, n O 0 n 0 r t 0 0 0 0 / g=zcy /m-=0 3\;\ ® E c-2 -; \ } \ - ° � \ \ \ °-00 /E)*x \a- » \ \2 } \\ / \ \ ƒ \ � 1 = -a § , c =0 \ EE o ch — ; / % ». % 5 \ K °: - 2E =y ez =& -2 ° ; / \ � - \\ ' \ \ \\ \� ■ - - \ F-7: \ \ .- {{ -w § • • • z d c -. > z_ _ = we n o _ O • zz n % v. — _ vi v = c c _ n = _ .- - 2. _ l n ' - T Lr - n — n i _ - __ G : n r Z n 1 3 Z _ . -- . Z E. _ ' _ - rt. Z C _ _ G = /, r f L r 2:1 _ - _ .,. f _ % _ _ _ _ _ • N 2 ^ - • Q .. T .7: - T - rT 77 O n C C T _ T T G C _ L = G J G _ • c „.7 l: Z Z E' =_ r - Z • •. I /. 5 > f _ r. L'= _ _ 1 _ _ _ _ _ > _ J tJ 2 _ . 7S - c - J I t= r.. • L. -e _ .. 1 - - (- c.- 7 ., q m _ — C i - — n n G n — r. _ v C' F c r C r -c- n r - - r rT- a ft: 0 n s E .. r s - 4. G .- r. c _ _ t o c X Z r. n — — — C o - n < _ - o ( n o — O n F. v c r - c G w _ G _ c .:a Z^ G. n r O � 0 O l c < C G C. r c c— n < O C ' 0 LY C P — < -. r O -, n y _ z.,- Q O n o O F - n n - o O _ R O G K n c c_ 7. - 0 ct c t 0 H O H n r 0 r n n ca ; c ' y n - n O 5 w G P . , , . • \ &sff \7 { \t(\ \\ / \f Go (z3 2 E &42 1yE= § ® \\� }( ^ »�3 }5 \ \ «E \ \ /f ~ � E -- \ \` /} c - , e r a : - - _s - ' = - FiEi z \ I\ Fi \\ \\ -\ \ - \\ �� \ - -5 - _ - _ - - _ 5zD6P2 : -: - 2 := '± : 0 fr. _ = a: G = ® f ` B \ \\ \ ��� -t= ® \ \% - 2. a_ \ \ - a \ «2 ;:s \ - / E - \ a » 7. - \\ / \ � � \ - - y gzI e - ^ : \\ \ \\ \ \\ \ \\ - - 2 \ � - - \ = t\ _ \ \ } \ 2 / \ _ \ z / e m _ '© _ : E e; � § ; < ? - - _ \ _ ( 2 : . _ \/ \ Z i • » - {- \ n - / • / : 2 _ \\\ 2 Z"--- � : _ _ \ / 0 \ \ \ // J = __ \} - » 2 ( } \\ Q. \ \ / n G _ : . _ / 3 g 3 5 -• } \ � ° CA • • __ s .r., _ ,..._ r.= _.„..., z _ c.,,=,A..__,_ t...:, = ._, , = c, , _ e_ _ , _ ric 6 - c - c ° y < y __ 7 - - O (E -' , C -r n F, cn = C, �^ n G In - a>• G o -1 o n . r < v' v' 0 C - ..i - .-, CJ C._ _ c ° z c,czT =s - in G = p C = n O - v n c n C - r 'r < n - _ - _ w - _ nn > G O n P r _ ✓: (, G tun = n — _ _ _ > =' - G ✓ - - 0 r n _ G }^ 1 =: • :r f. J 1 ° =. = n tJ - - F _ _ (: - _ n _ U _ '< L > r, - z - _ (. c - • - > = - r, - - G - c = n ^ r- r fr - n - _ r. - ▪ c c F. ' r r - - - - _ _ O _ = r C = r _ F. r I U I r - - _. o p n -= < U - _ - c O _ o C n O 6 V, r r f n c c - '-7- Cr r " n n o n c ° c K n r G O G • • • - EaC ? d_ `"-C c < .z -' „N. _ r C a' - !; fJ G 2.1 - to a r c C r., 0 - ,, 3 c... < c < C < .- r N O G_ ` O a _ D , r, - = _G - =-- _ - 0 = •0 - z _ '< O . - ❑' _ o - C. Li n =- `< O — _ - — _ .. .. _ r • < F; - n = - — ° i- _ r G N r r j m r ( r= a ll r _ J _ = < 0 < :-..: N = r — — r� - • — 7. F, - F c - J • G — —1 F r - r - _ - i .. F r = r = _ . i r - m G . r: - r G _ - _ - F ' r. - - G 1P - l.J :C. - _ J _ J �r n ■ n _ N r 1 _ ( - 0 n - - - - • C = 0 - _ - - _ < _ r, F. 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T _ r • \ _ . 1 _ _ 1 L ' - n �' 'J.: (' _ / ^ - r ` =, - r ' l\' z a r I 7 < O ‘,..7. = 1 . r _. < - C r - _ C` r = G - n C _ C. o r o a' < w _ - n `< c c= - c c c - _ ,,, - C i < r n a= < = c _ C -: F " < r. C C -6 v G -. O G C r 3 C <,:, G a o < < 70 < = (% r' C s n n C • c , = = ° - c E. -. z _ o f a � 9 - _ y d m g _ n c c o, c - . c " n c r n 3 £ c c- r-8 n r' cQ C y - ^,-- L N = 5 • • :. N 0 - 0 0 t C< 0 _ •- C_ _ _ \ �% -. N (: �('� n 0 D t 0 '< —_ - _ - _ 0 —` o r =_ h r j - ° 0 n • N - - — O _ 2 r , f r f' O E • I — - N C - - w 0 - ❑ 2 J c 0 = - = - " _ c ■ IJ T r: r. .7.7. 7 2 r: c 0 0 EL n o 0 - 0 - n 0 0 F. . 7. 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W a) tao F —�. ,= O b c*., 'z F" a s ` w„� r m 3 , 10 P F ill a) -, x �. kr ro rr Q �r a ----. y FBI g a Y Efi 15 it Q V)� N w > O 'PO - e ∎!. il u en O �LGx bA ir O .O N W C.) ^ $ f z m . -o c w 0 . o x z x a > ti on ° °D c 14 ccs W � w o w ° ❑ c . ra ° c a x •d > o o , u7 o. c 0, a. ❑ a vp ,- o , U VD w a, Q Q w a. > V) F- f— CD Z • .• Attachment to Budget For Table 2, Item 2: Other Benefits (Specify): The YWCA has a mandatory retirement plan that stipulates that all regular employees after completing a specified period of employment hours, will have 11.6% of their gross salary deposited in a retirement account. For Table 3, Item 1: Each program of the YWCA is charged 10% of their income to cover administrative fees, such as finance, personnel, and other administrative and support staff and supplies. For Table 3, Item 6: The program has a several computers and other office machinery that requires occasional repair. We try to offset major repairs by providing regular maintenance. This expenditure will provide for both maintenance and repair of these machines. For Table 3, Item 14: It is imperative that the program regularly provides training to staff to keep them current in prevention and treatment issues. These dollars will also be used to provide the mandatory 30 hours of training required for all new staff hired, including the casual (on -call) crisis line workers. • Revised January 2000 • ��� • • V021/4 Hawaii Island BOARD OF DIRECTORS 1999 - 2000 NAME OCCUPATION ADDRESS ZIP BUS. /HM. FAX TERM POS. ARNOTT, C.C. Flight Attendant 25 -216 Pukana La St., Hilo 96720 /969 -6733 '00 BUGADO, Amy Private Secretary 1116 W. Kawailani, Hilo 96720 961- 8324/959 -6449 959 -4923 '00 President CAPRONI, Laura Assist. Real Est. Appr. • P.O. Box 1149, Volcano 96785 935 - 6081/985 -7533 '00 DOLAN, Nicole Student 16A Railroad Ave., Hilo 96720 935 - 5433/969 -1583 935 -5434 '01 FUKUKI, Dawn Customer Svc. Rep. 121 Pe'e Pe'e Way, Hilo 96720 969 - 1771/959 -4536 959 -9470 '01 KAIMI MORIMOTO, Charlotte Speech Therapist 2713 Waianuhea Way, Hilo 96720 974 - 4537/959 -6644 974 -4588 '00 2" VP LINDO- MOULDS, Carol Entrepreneur HCR 1 Box 5719, Keaau 96749 961 - 3459/966 -7594 966 -7594 '00 1 VP MORAN, Yvette Bookkeeper 765 Hualani St., Hilo 96720 935 - 5433/935 -7881 '02 SANCHEZ, Diane Substitute Teacher 177 Manulele Street, Hilo 96720 /935 -8742 '02 Secretary SCHOTTE, Evelyne Homemaker 171 Halai Street, Hilo 96720 /935 -4158 '02 Treasurer YAMAMOTO, Jessica 59A Lanihuli St., Hi1o96720 961 - 2681/961 -4620 '00 NOMINATING COMMITTEE BUGADO, Amy 1116 W. Kawailani St., Hilo 96720 961- 8233/959 -6449 959 -4923 '00 LINDO- MOULDS, Carol HCR 1 Box 5719, Keaau 96749 /966 -7594 966 -7594 '00 MERMEL, Sally P.O. Box 342, Volcano 96785 935 - 9644/967 -7426 '00 OKUMA, Ellen P.O. Box 1575, Hilo 96720 933 - 3483/966 -7898 933 -3785 '00 ADVISORY BOARD • FERGERSTROM, Flossie 1593 Wailuku Dr., Hilo 96720 /935 -6528 '00 FUERTES, David P.O. Box 896, Kapaau 96755 /889 -5391 '00 HALE, Helene 262 Anela St., Hilo 96720 935 - 2891/959 -7423 '00 HASEGAWA, Raymond 688 Kinoole St. #203, Hilo 96720 935- 5732/961 -5031 '00 HENDERSON, Richard 345 Kekuanaoa St., Hilo 96720 /961 -5252 '00 KIDANI. Sue 26 Waianuenue Ave., Hilo 96720 935 - 2961/959 -7625 '00 ODA, Russell 557 Manono Street, Hilo 96720 935 - 9358/959 -9770 '00 Executive Committee Meetings — 3'" Monday of each month Board of Directors Meetings — 4'" Monday of each month 'Call first before sending fax • 0 A United Way Agency 145 Ululani Street t Hilo, Hawaii 96720 t Telephone (808) 935 -7141 t Fax (808) 935 -5150 75 -5759 Kuakini Highway, Suite103C t Kailua -Kona, Hawaii 96740 t Telephone (808) 334 -0308 t Fax (808) 334 - 0406 b: \9697bord.doc 1 En x w p w re 0 t) 0 z 4 't n n (-, 4 < = z 'ec 0... n) . h7 p1 �'. 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"' 'a i ti " s + N' - � 6 G x o w. O CC en ry w C "' 'T - s � t ClJ r .P O . n'di O E. w n G ti �, P:, R �.a � in eq. � <o is O G y r fG ',. an�a � m >;tF x n = ps yj tr 4 .. rb �. o n ^ Cr ' ^7 'B x * -le y 1 C w iL.. DY+_ 'A �. r . ; i i C° -- C n `.G ' I;. n 1-1 'rn — Cam { • „ a r r ir`a -x .: i h r O a ¢ Y 3 g .., y IC Gam. f ``` x L qu w 01; wa a. d 1Aii yA t'Z. " g 544 nt'n F f't s :g x gcn� 0 c a � G 1 - O '�3 Po ''�' x • a, • . i COUNTY OF HAWAII HUMAN SERVICES NONPROFIT GRANTS (FY 1999 -00) Staff Information Sheet Degree & Admin. Staff of Other Full Part Name Field of Staff Grant Staff Time Time Position Title Study Program MSW Labrenz, Susan BS Psy. X X Executive Director Richman, Laura X X Finance Director Norris, Anita X X Finance Assistant BA Draculan, Lorena AJ/PolSci X X Admin./HR Assistant BS Comp. Straslicka, Sherrie Ann /Nat. Sci X X Office Assistant Santos, Cherylann X X Office Assistant Torrence, Lydia X X Office Assistant Higa, Joanna X X Office Assistant Oblero, Dain X X Maintenance Coordinator BA Marine Andruskiewicz, Stacy Biology X X Lifeguard/Instructor Miyashiro, Angela BS,M.E X X Lifeguard/Instructor Van Hoven, Arabella X X Lifeguard/Instructor BA BL,., MSport/ Cooke, Millie X X Lifeguard/Instructor Montgomery, Zacchariah X X Lifeguard/Instructor • Vincent, Todd X X Lifeguard/Instructor Roos, Robert Monroe X X Lifeguard/Instructor Loo, Jeffery AS Ag X X Lifeguard/Instructor Kettleson, Casey X X Lifeguard/Instructor AASoc /ECE, Kelly - Pollette, Mary BS Anthro X X Lifeguard/Instructor . • Beauchan, Shane X X Lifeguard/Instructor Paredes, Dawn X X Aquatics Coordinator • Kinney, Kealoha X X Lifeguard/Instructor Ishii, Cathyann X X Assistant Leader • • COUNTY OF HAWAII . HUMAN SERVICES NONPROFIT GRANTS (FY 1999 -00) Staff Information Sheet Degree & Admin. Staff of Other Full Part Name Field of Staff Grant Staff Time Time Position Title Study Program Mareko, Lynette X X After - School Coordinator Phillips, Lauren X X Assistant Leader Ramboyon, Leonard BA.Elem.Ed • X X School -Age Manager DeCoito, Myra X X CFPS Assistant BA Elem.Ed Simmons, Florence /History X X Assistant Leader Chamberlain, Mary BS.Ed X X Preschool Asst. Teacher Gomes, Stephanie X X Substitute Teacher Halpern, Myra X X Substitute Teacher A3 CC, BA LeeHong - Mauga, Josephine Hwn.Stud. X X Substitute Teacher AS ECE, BA Puniwai, Judy Psych X X Substitute Teacher Hoke, Julia X X Substitute Teacher Okuhara, Caroline X X Substitute Teacher Chew - Marumoto, Jowett AS ECE X X Associate Teacher Russell, Carrie X X Preschool Asst. Teacher AS ECE, BS Pavao, Bernadette RecParkMgt X X Preschool Asst. Teacher Ignacio, Joylen X X Preschool Asst. Teacher Keliipaakaua, Lily X X Preschool Asst. Teacher AA,BA.Ed/ Justice, Dianne Psych. X X Preschool Asst. Teacher Kidani, Joy X X Preschool Asst. Teacher Boreliz, Diana X X Preschool Asst. Teacher Sumada, Narumi X X Preschool Asst. Teacher Alameda, Chantee X X Associate Teacher Daog, Danielle AS ECE X X Associate Teacher Hiraishi, Kelsey X X Preschool Coordinator Chew, David X X Assistant Aide Fragas, Darlene AA LibArts X X Assistant Leader Kaneo, Cindy X X Program Leader Batalona, Leisley BA Psych X X Assistant Leader Vincent, Downy Lynn X X Summer Program Assist. Agasa, Raylene BA English X X Assistant Leader . • • COUNTY OF HAWAII HUMAN SERVICES NONPROFIT GRANTS (FY 1999 -00) Staff Information Sheet Degree & Admin. Staff of Other Full Part Name Field of Staff Grant Staff Time Time Position Title Study Program Spencer, Maxine X X Leader Aide BA/MA Graham, Judy English X X Program Coordinator Hinck, Mary MFA /Art X X X Youth Activity Subsitute Juan, Lovey X X Youth Activity Instructor Aiu Horie, Thomas X X Peer Tutor Tanoue, Sandi X X Peer Tutor Straight, Dan BBA X X Program Manager Devela, Pagan BA Soc /AJ X X Program Coordinator Ondo, Leilani AA Libsmaies X X Program Coordinator Anderson - Cloud, Celeste X X Fitness Instructor BS Psych/Soc, Brantley, Jill MA Psych X X Fitness Instructor BA Opera/ Robbins, Vicky Dance /Thtr X X Fitness Instructor McGuire, Lois X X Fitness Instructor Sircello, Pier X X Fitness Instructor Goldman, Sarah BA LibStudie X X Fitness Instructor Francis, Miri BA PhysEd X X Fitness Instructor Samimi, Melissa BS, M.Ed X X Fitness Instructor BA Trop. Wolff, William Horticulture X X Fitness Instructor Albers, Cynthia X X Fitness Coordinator Lux, Catherine BA Biology X X X Family Support Worker , • • COUNTY OF HAWAII HUMAN SERVICES NONPROFIT GRANTS (FY 1999 -00) Staff Information Sheet Degree & Admin. Staff of Other Full Part Name Field of Staff Grant Staff Time Time Position Title Study Program BA SpComm Toussaint, Tiffany X X X Family Support Worker BS Human Coghlan, Kellyn Dev. X X X Family Support Worker Wehrsig, Cori AS ECE X X Family Assessment Coordinator Leialoha, Bernadette X X X Family Support Worker Moniz, Deborah Lynn X X Family Assessment Worker Torres, Susan X X X Child Development Specialist Kahili, Andrew X X Program Manager BA, MA Kelly, Patricia Psych /Thtre X X X ORIEID Clinical Supervisor Hollins, Holly BA Soc. X X X Clinical Supervisor BS.MSc.HIS Gandhi, Sulma (Progress) X X Quality & Develop. Mgr. Matson, Anna X X X Family Support Worker Wong, Pearl X X X Family Support Worker AA Kualii, Barbara Ann Nursing RN X X Family Assessment Worker PS Rog Y Bradley, Paula X X X Family Support Worker Supan, Lisa BSW, MS X X Program Director II Heyano, Donnette X X Data Entry Clerk II Wong, Nicol X X Office Assistant II Perreira, Beverly X X X Family Support Worker BA Comm. Mase, Marguerite X X X Clinical Supervisor BA Hwn.Stud, Lee, Joan Msw X X X Family Support Worker AA UbArt, McCurley, Frances AS HmnSvc X X X Family Support Worker Ishoda, Merlina BBA X X X Family Support Worker Hopkins, Mary X X X Group Coordinator • • COUNTY OF HAWAII HUMAN SERVICES NONPROFIT GRANTS (FY 1999 -00) Staff Information Sheet Degree & Admin. Staff of Other Full Part Name Field of Staff Grant Staff Time Time Position Title Study Program Morrissey, Kimara X X Lactation Educator Shimabukuro, Gayle X X Parent/Comm. Educator Fordham, Judith X X Childbirth Educator Zilka, Marilyn X X Parent/Comm. Educator Moran, Sharon X X Parent/Comm. Educator Robinson, Elaine X X Parent/Comm. Educator Leger, Karen X X Parent/Comm. Educator BS Anthro/ Landt, Martha Gaishda Psych, MA X X Childbirth Educator Craft, Leah X X Keiki Gym Facilitator I • • x TIME = �" x e ^.+.. ""3 n x s ro r x` " nro x' a s Pk p � �a� ,.,YWCA of €H ISLAN l ¢ ,t 3 it �� , ;.war � ... _ � ,..rye_, � �. Job Description JOB TITLE: Family Support Clinical Supervisor EXEMPT: YES SALARY LEVEL: DIVISION: Family Support Services DEPARTMENT: SALARY GRADE LEVEL: EMPLOYEE: REPORTS TO: Program Director APPROVED BY: DATE: FUNCTION Under the general direction of the Program Director and Program Manager, the Family Support Clinical Supervisor is responsible for direct supervision of daily activities of the Family Support team including administrative and service delivery components in a membership organization which has as ITS PURPOSE: The Young Women's Christian Association of the United States of America is a women's membership movement nourished by its roots in the Christian faith and sustained by the richness of many beliefs and values. Strengthened by diversity, the Association draws together members who strive to create opportunities for women's growth, leadership and power in order to attain a common vision: peace, justice, freedom, and dignity for all people. AND ITS ONE IMPERATIVE: To thrust our collective power toward the elimination of racism wherever it exists and by any means necessary. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. Other duties may be assigned. Coordinates with and assists the Program Director, Program Manager and Education Coordinator in providing the initial and ongoing in- service training for Family Support team. Provides clinical supervision of Family Support Workers including case reviews, case planning, and case management as appropriate. JOB DESCRIPTION JOEOLE: Family Support Clinical Suor Reviews and approves all case documentation on an on -going basis and assures that any cause which may involve "imminent harm ", "threatened Harm ", abuse or neglect is referred to Child Welfare Services (CWS). Ensures close coordination between Family Support staff and all agencies and individuals involved with assessment of participants to assure maximum utilization of services by participant. Provides information regarding program activities and policies to other organizations and the general public. Attends case conferences as necessary. Maintains participant confidentiality and oversees Family Support staff in assuring confidentiality. Meets regularly with and demonstrates on -going availability to assigned Family Support staff to provide supportive supervision, guidance and monitoring of progress. Assures all contract obligations are met including defined service activities, target group numbers and designated participant assessments. Maintains required data collection systems for program, including information for program monitoring reports and program evaluation. Analyzes data on ongoing basis to assist in program planning. Participates in and contributes to team meetings. Participates in program management team. Facilitates in community and state planning in regard to child abuse treatment and Healthy Start service delivery. Develops policies, procedures and protocols as needed to carry out activities. Prepares regular statistical and narrative reports. Attends all required staff meetings and trainings. Performs other related duties as assigned. 2 . , JOB DESCRIPTION JC•TLE: Family Support Clinical Suleisor SUPERVISORY RESPONSIBILITIES: Directly supervises up to five employees in the Family Support team. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Other related supervisory responsibilities may be assigned if necessary. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and /or EXPERIENCE: Master's degree (M.A.) or equivalent in social work, psychology, or other related field. Two years of client services and clinical supervision in human services programs, including at least one year on child abuse and neglect. OTHER SKILLS and ABILITIES: Must be organized and good with detail work, flexible, self- directed, good at communication and teamwork. Must be organized, flexible self- directed and a strong leader. As an exempt employee you will schedule your hours to meet the needs of the program. This schedule must be pre approved by supervisor. Must provide a valid driver's license, no -fault insurance and a vehicle for work purpose. Must also provide a clean traffic abstract. Must possess excellent communication skills, be self- directed, flexible, ability to train staff and team leader. Demonstrates understanding of child abuse and neglect dynamics, child development and parent -child interaction. Must demonstrate skill in interviewing, in communicating, with professionals in the community, and in word processing and basic computer knowledge. Membership to the YWCA required upon hiring. 3 JOB DESCRIPTION JO•TLE: Family Support Clinical Su•isor Must have knowledge of the community and related issues and concerns; culture and customs; organizations, groups, and associations interested in and /or servicing our community in East Hawaii. 4 ad iiE ru t a#.,, "n viv 2 v D iv i q .ry v .n.: $i.d .�" iv Nw" I J gH •F F . l a r AidE � .d alidkr r>8 v `.:Ji S i % 6 a�e ? E A i i i d ' . i 'z S �.... T t ._ , ....._ t ..�„e,.. r �.n ism nm ...... Job Description JOB TITLE: Part-time Group Coordinator EXEMPT: YES SALARY LEVEL: DIVISION: Family Support Services DEPARTMENT: SALARY GRADE LEVEL: EMPLOYEE: REPORTS TO: Quality & Development Manager APPROVED BY: DATE: FUNCTION Under the general supervision of the Quality Development Manager, the Group Coordinator is responsible for optimizing the home environment for physical and mental well -being of overburden families. Also, coordinate advertising of group activities and soliciting participants to attend. Assists in strengthening the parent - child relationship through improving parenting skills. JOB DUTIES 1. Arrange time, place, topics, speakers, transportation, materials, etc. for both on going groups and one -time groups. 2. • Group content to be determined by the Group Coordinator using same criteria as outreach services. 3. Number of groups to be determined by the Group Coordinator and Quality Development Manger. 4. Coordinate advertising of groups and soliciting participants to attend. ACCOUNTABILITY • Accountable to the Quality Development Manager and Program Director. MINIMUM QUALIFICATIONS: 1. High school diploma. 2. Must possess good communication skills, be self- directed, flexible, willing to be trained, and be part of a team. 3. Two years of human service and /or child rearing experience. 4. Must have a knowledge of East Hawaii community and related issues and concerns; Hawaiian culture and customs; organizations, groups, and associations interested in and /or servicing families located in East Hawaii. 5. Must have a valid driver's license, no -fault insurance and vehicle. 6. This job requires someone who is energetic, innovative, and enthusiastic. • • • Mary T. Hopkins 1932 Kalanianaole Ave. Hilo. HI 96720 Home Phone (808) 961 -3612 Email marylOaoaol.com OBJECTIVE To obtain a Program Coordinator position working with adolesents which will use creating, implementing and promotion of curriculum. EXPERIENCE Program Development Facilitator of weekly supportive parenting respite groups Facilitator of toddler gym program Conducted research on implementing volunteers for a work study program Public Relations Created workshops on children's anger and expression Prepared press releases and processed bulk mail flyers for membership drive Administrative and Nlanagement Hired and trained volunteer assistants Coordinated team of outreach workers in collaborative group meetings Scheduled and implemented monthly organization activities Career - Related Employment Group Coordinator of YWCA- Keiki Gym (June 1999- present) Group Coordinator of YWCA Family Support Services (Jan. 1999- present) Outreach Worker for YWCA Family Support Services (Sept. 1996 -Jan. 99) Childcare provider at Alternatives to Violence (June 1995 -Sept. 1996) Education Bachelor of Arts Degree in Communication, University of Hawaii at Hilo, 1-11 (May 2000) Community Involvement YMCA Kuikahi Mediation Center, volunteer mediator. 4 years A u • Mary T. Hopkins • 1932 Kalanianaole Ave. - Hilo, Hawaii 96720 Phone (808)961 -3877 - Home Phone (808)961 -3612 - Email maryl0s ©aol.com QUALIFICATIONS I excel in the planning, creating, and implementing group activities. I have facilitated group training's, and arranged all elements of presentation. I have been responsible for organizational ceremonial events, and exhibit leadership capabilities by my effective communication style. My communication skills have been utilized working with teenage parents, assessed to be at risk for child abuse and neglect. During home visitations I provided continuous emotional support for the new parent, while promoting their child's healthy growth and development. • My strengths include seeking continuing education in the areas of computer technology, and using innovative programs to communicate information. WORK HISTORY Group Coordinator / Outreach Worker, YWCA - Family Support Services 1996 - Present Creating stimulating bimonthly activities for participants in program, while working within the boundaries of a non - profit budget. Advocated teenage parents with life skills, problem solving abilities, goal selection, and bonding / attachment issues with newborn. The results of my interaction have encouraged particapants to be more independent, self sufficient, and informed members of this community. Manager, Lehua's Baycity Restaurant 1990 -1992 Supervision of all staff members, cashier, prepared bank deposit, • inventory, stocking bar items, bartender, and dining room waiter. Implemented owners vision of quality service in a unique environment. House Supervisor / Respite Coordinator, Hilo Asso. for Retarded Citizens 1989 -1990 Supervision of group homes, coordination of staff schedules, maintained household budgets, and obtained / distributed monthly income to clients. Arranged bimonthly activities for clients, and • developed / supervised week long summer camp experience. Enhanced clients perception of their abilities by challenging activities, and independent living skills. EDU CATIO_N. High School Diploma, South High School, 1976 Bachelor of Arts in Communication, University of Hawaii -Hilo, 1999 f " th Patricia A. Kelly 11 B Machida Lane Hilo, Hawaii 96720 (808) 934 -7296 EDUCATION Jersey City State College, New Jersey - B.A. Psychology and Theatre, 1974 Rutgers University, New Jersey - M.A. Child Psychology, 1976 New York University, New York and Bretton Hall College, University of Leeds, England - M.A. Educational Theatre,1998 State of Washington - Certified Mental Health Counselor & Child Mental Health Specialist National Association for Drama Therapy - Registered Drama Therapist • PROFESSIONAL EXPERIENCE 11/97 to 6/99 Mental Health Consultant - Lummi and Nooksack Indian Head Start Programs, Bellingham and Deming. Washington Observations, evaluations, training and individual consultation for children, parents and staff. 1/97 &7/97 Lecturer - Plymouth State College, Plymouth, New Hampshire Lecturer for Graduate course: Play Therapy and the Creative Arts 1/89 to 6/99 Private Practice - Child and Family Therapy, Bellingham, W.A. Specializing in the areas of child physical, emotional and sexual abuse, foster care and adoption. special needs, creative arts therapies, developmental evaluations, parenting issues, school consultation. Contracted psychotherapist for a variey of agencies including Lummi Mental Health, Crime Victim Compensation Program, Whatcom County • Mental Health and Department of Mental Health, Department of Child and Family Services, Opportunity Council. 1/90 to 6/99 Brigid Collins House, Bellingham, WA. Group therapist for children and their families. Provided sexual abuse evaluations for children ages 4 -7. 10/80 to 6/99 The S.O.A.P. Box Players, Bellingham, WA. Artistic and Managing Director, Actor, Educator for Educational Theatre Company touring throughout the Pacific Northwest. 7/89 to present Kearsarge Arts Theatre for Children, New London, New Hampshire Managing Director, Drama Therapist, Acting and Video class instructor. 9/86 to 2/88 Creative Arts Team, New York University, New York City, N.Y. Drama and Theatre Consultant, Actor, Director, Educator, Researcher. Comr»No. G07 tY�66' • • 1/83 to 6/86 Catholic Community Services Northwest, Bellingham, WA. Child and Family Therapist, Day Treatment Coordinator for Pre - school and Kindergarten aged children. 10/80 to 6/82 Whatcom County Head Start Program, Bellingham, WA. Supervisor for Home Base Program providing educational and social experiences for special needs and low income children and their families. 10/77 to 6/79 Ely Head Start Program, Ely, Nevada. Executive Director responsible for entire operation of program serving a rural community. 6/76 to 10/77 Rural Clinics /Ely Mental Health Center, Ely, Nevada. Psychologist /VISTA, Child Development Specialist for the Duckwater Shoshone Indian Reservation and Tribal School. 9/75 to 5/76 Jersey City Medical Center, Jersey City, New Jersey Intern for outpatient child mental health program serving inner city children and their families. Provided a full range of psychological, academic and psychosocial evaluations. 10/71 to1/76 Essex County College, Newark, N.J. Academic Advisor /Psychology Instructional Intern for inner city community college students. CONSULTATION 1983 to present Private consultation to colleges, community organizations, schools and conferences in Washington, Oregon, Idaho, North Dakota. Minnesota, New York, Kansas, New Hampshire and British Columbia, Canada. Topics include educational theatre, drama, drama therapy. child abuse • prevention and treatment, play therapy. 1993 -1995 Counselor for EF Program, an international educational travel program for students•to foreign countries. References available upon request. ` Nolly C. Hollins • • 1 I33-C Manono Street Hilo, Hawaii 96720 Phone (808) 935-6211 , Fax (808) 935 -7943 Email gh629 @gte.net May 5, 1999 YWCA of Hawaii Island Family Support Services Attention: Clinical Supervisor Posting 165 Keawe Street Hilo, Hawaii 96720 Dear Mr Kahili, 1 am interested in applying for the position of Clinical Supervisor for the Healthy Start Program I believe me education, experience. training and record of achievement make me an ideal candidate for this position. Below you will find a brief qualification summary: • Nine years experience providing client services • Twenty years administrative, supervisory, and coordination experience • Extensive expertise in developing programs and providing staff training • BA degree in sociology from the University of Hawaii at Hilo plus extensive in service trainings • Ability to communicate clearly to people from diverse backgrounds • Substitute teacher at Montessori Country Preschool • Held parenting workshops for mutual support and information sharing 1 may be reached at the address and number above. I will be glad to make myself available tor an interview at your earliest convenience to discuss further how my qualifications would be consistent with your needs. Thank you for your time and consideration. Sincerely, • Holly C. Hollins • Holly C. Hollins • 1133 -0 Manono Street Hilo, Hawaii 96720 Phone 935 -6211 Home Phone 982 -5512 Email gh629 @gte.net EMPLOYMENT Ho'omana After School Program Coordinator 1999 - present Hawaii Behavioral Health My responsibilities include the daily management and coordination of an after school program for special needs youth classified as IDEA or 504, aged eight to twelve years. Program Manager 1998 -1999 Children's Comprehensive Services My duties included the day to day supervision of the campus day treatment program. • I provided supervision of staff and assisted in directing behavioral management programs for at -risk students. 1 also assisted in personnel management. staff training and implementing policies and procedures. Domestic Violence Volunteer Coordinator 1994 -1998 Hawaii County Office of the Prosecuting Attorney My responsibilities included providing services to victims of domestic violence. It also included the recruitment, training, supervision and evaluation of volunteers for the Domestic Violence Unit, Investigative Unit, Victim Assistance Unit and other areas of the office. I personally trained and .supervised a total of over 65 volunteers and intems in the various areas of human services as they relate to the criminal justice system. I provided training in: family contact, advocacy, counseling, dynamics of family violence, case documentation, and community organizing. I also researched. wrote and compiled training and procedures manuals and developed and implemented a 24 -hour domestic violence hospital advocacy program at Hilo Medical Center. In addition, I provided presentations to students and community groups on • various topics pertaining to family violence, violence against women and children, and prevention strategies. I wrote and was awarded several grants, one of which was to fund performing arts family violence prevention performances for middle school students. Prevention Education Director /Coordinator 1990 -1994 Hawaii Island YWCA Sexual Assault Support Service • 1 was responsible for providing and coordinating the provision of sexual assault primary prevention services to children, teens, adults and professionals in the county of Hawaii. 1 supervised and collaborated with a team of prevention educators and coordinated their services county wide. My responsibilities included program development, curricula design, trainings, presentations, consultations, crisis counseling, co-facilitation of teen therapy groups plus planning and participation in the islandwide `Teen Esteem" program. I also wrote a grant while in this position which contributed to the formation of a University Campus Sexual Assault Prevention Committee. In collaboration with this committee, we went on to produce an award - winning video production on sexual assault prevention. • page 2 of 3 • Owner /Manager 1979 -1990 Mid - Pacific Wheels Bicycle Shop As the owner, I managed the day to day running of the business. This included: training and supervising employees, sales, public relations, advertising, promotions, hiring, bookkeeping, stock ordering and the tracking of inventory. E D U CAT I O N Baccalaureate Degree in Sociology, University of Hawaii at Hilo, 1980 High School Diploma, Pahoa High School, 1973 T R A I N I N G Model Drug Law Conference: A Symposium on Crime in Hawaii" 2/5/98 Americorp Domestic Violence Legal Clinic 6/19/97-6/20/97 How To Support Parents With Infants 2/97 1997 Attorney General's Safety Action Seminar 1/24/97 6th Annual National Conference on • Domestic Violence held in Atlanta, GA 10/13/96 - 10/16/96 The "Price of Ice" Conference 9/24/96 When the Unthinkable Happens - Hawaii Conference on Domestic Violence 5/24/96 Preventing Family and Domestic Violence: 4/2/96 A Community Commitment Taking a Stand Against Youth Violence 3/4/96- 3/5/96 Making Stone Soup II, 1996 Hawaii Conference on 2/15/96- 2/16/96 Volunteer Management 1995 NOVA (National Organization of Victim Assistance) Conference held in Maui 8/14/95 - 8/16/95 Making Stone Soup: 1995 Hawaii Conference on Volunteer Management 2/1/95- 2/2/95 3rd Annual International Sexual Assault on College Campuses Conference held in Nashville, TN 1993 Babies with Brazelton (parenting skills workshop) 1992 • • • • page 3 of 3 REFERENCFS Irene Bender, Victim Witness Counselor, Prosecutor's Office 934 -3338 Mitchell Roth, Domestic Violence Interagency Coordinator, 961 -0466 Jeri Gertz, Performing Arts Director, victim advocate, 961 -6992 I. • • JAY T. KIMURA -- x RAINBOW DRIVE PROSECUTING ATTORNEY oJhi 9.7.............. HILO, HAWAII 96720 :/ }". • �yU;,� PH. 961 - 0466 CHARLENE Y. IBOSHI i 1 �.e ' ? FAX. 969 - 1159 FIRST DEPUTY "�" 961-2580 PROSECUTING ATTORNEY -- WEST HAWAII UNtT • •• • j4r � of M��'' KEA LAKENUA, HAW III 6750 PH. 922 -2552 OFFICE OF THE PROSECUTING ATTORNEY FAX: 322-6584 October 21, 1998 • To whom it may concern: I have known Holly Hollins in both a personal and professional capacity for the past eight months, where we worked together in the office space at the Prosecuting Attorney's. Holly has an amazing ability to recruit and enlist community members for a variety of tasks. She also has a talent for explaining and teaching difficult concepts in an understandable way. She has a thorough knowledge of what motivates people as well as an understanding of what kinds of obstacles people are faced with. She has a good rapport with diverse populations and is an excellent li a nd communicator. She also tends to inspire those around her to achieve their best. Holly has chaired and facilitated many committees involving students and has spearheaded a number of projects designed to aid our community. One example, a performing arts production on domestic violence using college students, toured Big Island schools last_ year. Another project, using volunteers and college interns, has successfully helped domestic violence victims who have come to Hilo Medical • Center this past year. She has also written several grants and presented many informational talks to various groups on the Big Island. Holly is an extremely knowledgeable and dedicated person who is committed to helping and improving the lives of people. She has a spirit and energy that is unparalleled and I feel she will be an asset to your agency. Sincerel t....__ . t�l i� Mitchell Roth Deputy Prosecuting Attorney Community Coordinator • • • Marguerite Mase 1547 Wailuku Drive Hilo, Hawaii 96720 961 -0416 EDUCATION: B.A. COMMUNICATIONS, minor Journalism .1980 Hawaii Loa College EXPERIENCE SUMMARY: Ten years experience in the management of a preschool /daycare business. Performed in all areas of management including curriculum development, accounting, public relations, staff training, and classroom instruction. Knowledgeable of the rules and regulations set by the Department of Human Services for daycare management. Experience in maintaining a professional, constructive relationship with staff and customers. EMPLOYMENT: Best Buddies Preschool /Childcare Center March 1983 - Present While employed as owner /operator of Best Buddies, I have gained ten years of experience managing, teaching in, and maintaining • the files and financial records for a DHS licensed business. I have a good working knowledge of and the ability to deal with the demands and requirements for running a profitable, effective community service. • My managerial duties have involved forming good lines of communication with parents to ensure their needs are being met. I have shared advice and provided them with information about community resources available to them. Staff managerial duties have included supervising parent volunteers and training aides and substitutes. As manager, I have gained good knowledge of the DHS Rules and Regulations for Group Childcare and it has been my responsibility to meet these requirements. As teacher, I have provided care for infants and taught children ages two to five years. I have developed a curriculum which meets the developmental needs of each child. The program includes daily activities which stimulate creativity and imagination through • • arts and crafts, promotes gross motor control through outside activities, and , most importantly, develops the child's social skills and self- esteem through participation in a group. Administrative duties have required the use of computer software for creating and maintaining files, printing informational bulletins for parents, and processing all the financial records involved with running a preschool /childcare center. - Treasurer, Board of Windward Childrens Center October 1988 - September 1992 Milton Gouvea 259 -5585 As a member of the school board, I participated in the decision making process for determining the operating guidelines and establishing the philosophy of the center which accommodated approximately forty children. As Treasurer, it was my responsibility to analyze and evaluate the financial condition of the center. I did all fiscal reports and was responsible for planning the yearly budget for the center. I have extensive experience with payroll, medical insurance, operational cost, and tuition adjustment. Emmanuel's Preschool and Day Care Center June 1981 - July 1982 Benna Ball 261 -3012 As Daycare Supervisor, I managed a staff which provided care for approximately forty -five children ages two to five years. I was responsible for training aides, assigning tasks, and scheduling the daycare activities. I established communication with parents which kept them informed of their child's development and dealt with any problems involving their care. As a part -time preschool teacher, I taught children ages two to four years of age. • • RESUME UPDATE (as of December 1994) EXPERIENCE SUMMARY: I would like to add that during the last two years of running Best Buddies Preschool, I worked closely with Foster parents and Child Protection Services. Foster children attended the preschool and CPS would use it as a meeting place for supervised visitation .While in Hilo, I also had children from Easter Seals who attended the preschool. I worked with the children's therapist to provide a stimulating environment that met the children's needs. I am attaching the Family Support Services Respite Nursery Coordinator job description. It indicates the administrative, supervisory, and instructional duties I have performed during the nearly one and a half years as Coordinator. • \11111% WVCA Hawaii Island FAMILY SUPPORT SERVICES 165 Keawe Street kk Hilo, Hawaii 96720 fl Telephone (808) 961 -3877 tt Fax (808) 961 -9140 Puna Office: Telephone (808) 965 -6027 At Fax (808) 965 -6037 JOB DESCRIPTION: Family Support Services Nursery Coordinator 1. FUNCTION: Under the direction of the Program Director, is responsible for the overall functioning of the Respite Care Nursery Program. • II. JOB DUTIES: • 1. Responsible for the overall management of the Respite Care Nursery. 2. Responsible for maintaining a safe nurturing environment for the children. 3. Responsible for recruitment, training, supervision and evaluation of nursery volunteers in conjunction with the Program Director. 4. Responsible for training and supervision of the nursery staff in conjunction with the Program Director. 5. Meets with staff and volunteers at least monthly to discuss client concerns, policy and procedure and other issues. 6. Establishes rapport with parents of nursery clients on a daily basis. 7. Maintains nursery records and statistics. 8. Responsible for all emergency information and client consents. 9. Maintains nursery supplies. 10. Maintains a healthy and clean environment within the nursery. 11. Reports to Program Director any concerns regarding child abuse and neglect, health and psychological well -being of children. 12. Acts a liaison between Family Support Services and the nursery building owners. 13. Works as a team with Outreach and Assessment staff t A United Way Agency • • Posting Notice Nursing Coordinator Page 2 14. Attends regular staff meetings, case conferences, inservice training's and other meetings as requested. 15. Records and documents statistics of activity on a regular basis. 16. Follows agency administrative procedures. 17. Performs other related duties. III. ACCOUNTABILITY: 1. Accountable to the Program Director. IV. QUALIFICATIONS: 1. High School Diploma or equivalent. 2. Experience in working with groups of 5 or more children, infant to age 5. 3. Must be nurturing, creative, patient, self - motivated and a leader. • o�M • Stephen K. Yamashiro Harry A. Takahashi Mayor a� —i a t Unccry sr- re .. S. K. Schutte i o FNp ..+r: Deputy County of 3atuaii • DEPARTMENT OF' FINANCE 25 Aupuni Street. Rouen 115 • Hilo, Hawaii 96720 -4252 (303) 961-3234 • Fax (808) 961 -8248 HAWAII COUNTY NONPROFIT GRANTS (FY 2000 -01) FINANCIAL QUESTIONNAIRE Please include as an attachment an explanation for all "NO" answers to questions #1 thru 11 below: • Yes No Q) (5 1. Has the agency operated continuously for the past three (3) years? 0 0 2. Has the agency operated with a positive cash flow for the past (3) years? Oil 0 3. Does your Board of Directors approve a detailed cash flow budget before the beginning of each fiscal year? (5 C 4. Do your Board meeting minutes show that quarterly financial statements are approved? F;., :r•. larS St_.ir--:ra -;r; 'are ci \eA f'emc\,;cc LI A• • O 0 5. Is your equity balance at least 20% of your Total Liability balance? O 0 6. Is your Total Current Asset balance larger than your Total Current Liability balance? kg 0 7. Are bank reconciliations and accounting performed by someone other than the check signatory? • 0 8. Are you fully insured for the agency's vehicle(s) and building(s)? . 0 (5 9. Is your Workers' Compensation at least 2% of payroll? • 0 10. Are you current (not delinquent) on all payroll and payroll tax payments? • (...) 11. Is the agency free of any pending litigation, liens or judgments? 0 12. Within the past 12 months, has the agency applied for vendor or bank credit and was denied credit? If yes, please explain. As the grant applicant, l certify that the agency has satisfactorily responded to each of the above questions and explained as needed. 1 hereby certify that this information is true and correct to the best of my knowledge. Agency: Young Women' Christian Association Phone: 961- 77 of Hawaii Island Prepared by: Sulma Gandhi, QualityDevelopment _Manager v _ ;t(�4 al, / 1/ 2eha-TO Print Nameffitle nature / Date / ' Certified by: Susan J. Labrenz /64/ Print Name of Executive Director Signature ate ANNUAL FINANCIAL STATEMENTS The most recently completed Audit is for the FY 1997 -98 and is included. The audit for the most recently completed FY 1998 -99 is in the final stages with a completion date of April 2000. An unaudited financial report is submitted in its place. Approved by: 4„.e! .I // /s - Susan J. !brenz, Ex * utive Director � • YWCA • COMBINED BALANCE SHEET at ,June 30, 1999 UNRESTRICTED & RESTRICTED FUND TOTALS CURRENT ASSETS CASH 274,378 GRANTS RECEIVABLE 55,011 "' ACCOUNTS RECEIVABLE 25,361 PLEDGES RECEIVABLE 31,250 PREPAID 26,009 INTERFUND ACCOUNTS 143,819 TOTAL CURRENT ASSETS 555,828 FIXED ASSETS LAND 22,900 BUILDINGS 717.396 POOL 236,778 EOUIPMENT 294,051 LESS ACCUM DEPRE (709,079) TOTAL FIXED ASSETS 562,046 TOTAL ASSETS 1,117,874 CURRENT LIABILITIES ACCOUNTS PAYABLE 41,784 DEFERRED REVENUE 176,535 ACCRUED PAYROLL & BENEFITS 52,155 OTHER PAYROLL LIABILITIES 1,656 INTERFUND ACCOUNTS 143,819 OTHER LIABILITIES - INSURANCE 3,855 TOTAL CURRENT LIABILITIES 419,804 LONGTERM LIABILITIES NOTES PAYABLE TOTAL LIABILITIES 419,804 FUND BALANCE 698,070 TOTAL LIABILITIES AND FUND BALANCE 1,117,874 Subject to Audit '"' Grants receivable will not match deferred revenue worksheet. Expenses for SASS are over revenue by $13,092 Expenses for FOV are over revenue by 1,763 Total diference is $14,855 • • - . YWCA COMBINING Y -TD REVENUES. EXPENDITURES 8 CHANGES IN FUND BALANCE June 30. 1999 TOTAL TOTAL TOTAL ACCOUNT UNRESTRICTED RESTRICTED PLANT GRAND TOTAL REVENUES: CONTRIBUTIONS 43,375 5,357 48,732 SPECIAL EVENTS /FUNDRAISING 21.767 21.767 GRANTS 1,600.637 1,600,637 MEMBERSHIP 26.748 26,748 PRG SVC FEES 769,652 525 30,000 800.177 SALES TO PUBLIC 600 INTEREST 22,727 22,727 UNITED WAY 61,000 61,000 TRUSTS 8 FOUNDATIONS 12,600 17,000 29.800 MISC - 17,228 3,099 20,327 TOTAL REVENUES 975,897 1.626,618 30,000 2,632,515 EXPENDITURES: SALARIES 468,327 883.861 1,352,188 PAYROLL TAXES 58.301 110.146 166.447 I FRINGE BENEFITS 68.135 137,926 206,061 TOTAL PAYROLL EXPENSE 594.763 1.131,933 1,726,696 1 LEGAL FEES 86 86 ACCOUNTING 23,710 23.710 PROFESSIONAL FEES 11,724 41,468 53,192 INDIRECT 58,203 157.720 215,923 OFFICE SUPPLIES 10,037 11,647 I 21,684 MEDICAL SUPPLIES 436 436 FOOD 8 BEV SUPPLIES 14,329 6.498 20,827 RECREATIONAL SUPPLIES 4,324 282 4.606 PROGRAM SUPPLIES 4.183 I 4.183 OPERATING SUPPLIES 74 74 MISC SUPPUES 7,187 7,187 TELEPHONE 4,946 24,102 29,048 POSTAGE 8 SHIPPING 2,856 2.794 5,650 RENT 30,611 112,586 143.197 UTILITIES 27,165 19,516 46,661 JANITORIAL 4,695 1 4,695 INSURANCE (Fire, Liability) 20,558 71,498 32,056 BLDGREPAIR/MAINT 6,032 7,963 73,995 OTHER OCCUPANCY 6,096 6,096 EQUIPMENT PURCHASE 17,129 21,497 38,626 EQUIPMENT RENTAL . 427 16 592 . EQUIP REPAIR/MAINT 2,493 15,553 18,046 PRINTING/PUBUCATION 4,510 5,042 9,552 TRAVEL 11,005 56,551 67,556 MEETINGS/DINNERS 4,693 500 5.193 TRAINING 6,471 6.471 MEMBERSHIP DUES 2,105 2,105 GRANTS 8 AWARDS 195 195 GE 8 PROPERTY TAX 2,490 2,490 PAYMENTS TO NATIONAL Y 17.439 17,439 INTEREST 2,373 2.373 WEINBERG - 60.048 60,048 MISC 1,637 1,641 3,278 TOTAL EXPENSES BEFORE DEPRECIATION 894,254 1,639,684 60,048 , 2,593,986 DEPRECIATION TOTAL EXPENSES 894,254 1.639.684 60,048 2,593,986 NET CHANGE 81,643 (13.066) (30,048) 38,529 BEGINNING FUND BALANCE 97,496 0 562.045 659.541 ENDING FUND BALANCE _ 179,139 (13,066)_ 531,997_ 698,070 h • • TAKETA, IWATA, HARA & ASSOCIATES E r CC"1 I i�:rD FVPLC ACCOUNTANTS • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND - - - - - Financial Statements and Audit Opinion For the Year Ended June 30, 1997 Table of Contents • • Section Paces Independent Auditor's Report on the Financial Statements and Supplementary Schedule of Expenditures of Federal Awards 1 Financial Statements: Statements of Financial Position 2 Statement of Activities 3 Statement of Functional Expenses 4 Statement of Cash Flows 5 Notes to Financial Statements 6 - 8 Schedule 1 — Supplementary Schedule of Expenditures of Federal Awards 9 Independent Auditor's Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 10 Independent Auditor's Report on Compliance with Requirements Applicable to each Major Program and Internal Control over • • Compliance in Accordance with OMB Circular A -133 11 - 12 • • • • • • • • T'' IWATA, HARA & ASSOCIATES C :RTiFiED PUBLIC ACCOUNTANTS 6R �� M. TAKETA. CPA 101 AUPUNI3 nt QUITE 139. '�-iILO.: =i ;572c P.O. SOX 17„ " � I 1D BP� �J A !WATA CPCPA 'iM PA' . CRA - .� • INDEPENDENT AUDITOR'S REPORT ON THE FINANCIAL STATEMENTS AND SUPPLEMENTARY SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS • The Board of Directors • Young Women's Christian Association of Hawaii Island: . We have audited the accompanying statements of financial position of Young Women's Christian Association of Hawaii Island (a non -profit organization) as of June 30, 1997 and 1996. and the related statements of activities, functional expenses and cash flows for the year ended June 30, 1997. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards. issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects. the financial position of Young Women's Christian Association of Hawaii Island as of June 30, 1997 and 1996, and the changes in its net assets and its cash flows for the year ended June 30, 1997 in conformity with generally accepted accounting principles. In accordance with Govemment Auditing Standards, we have also issued our report dated December 12, 1997 on our consideration of Young Women's Christian Association of Hawaii Island's internal control over financial reporting and our tests of its compliance with certain provisions of laws, reoulations, contracts and grants. Our audits were performed for the purpose of forming an opinion on the basic financial statements of Young Women's Christian Association of Hawaii Island taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. • Office of Management and Budget Circular A -133, Audits of States. Local Governments, and Non - Profit Organizations, and is not a required part of the basic financial statements. Such information has been subjected to auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. L gat • December 12, 1997 1 • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Statements of Financial Position • June 30, 1997 and 1996 • Assets 19 7 Liabilities and Net Assets 1997 1�26 Current assets: Current liabilities: Cash and cash Accounts payable $ 158,364 95,751 equivalents $ 157,273 243,009 Accrued payroll costs 54,816 119,725 Fees and grants Due to contributor - 14,750 receivable from Deferred revenue 107,807 244.129 government agencies 116,999 51,763. Unconditional promises Total current to give 25,500 28,500 liabilities 320,987 474,355 Other receivables 13,564 30,855 Prepaid expenses 16.871 30.218 Net assets, as restated: Unrestricted 562,186 528,323 Total current Temporarily restricted 38.365 50.588 assets 330,207 384,345 Total net assets 601,053 578.911 Restricted cash for program expenses and • repairs and maintenance 13,365 22.083 Property and equipment: Land 22,900 22,900 Building 717,396 717.396 Swimming pool 236.778 236,778 Equipment and furnishings 294,796 294.796 1,271,870 1,271,870 Accumulated depreciation (693,402) (625.037) 578,468 646,833 Total liabilities Total assets $ 922,040 1,053,266 and net assets S 922,040 1,053,266 See accompanying notes to financial statements. 2 • ii • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Statement of Activities Year ended June 30, 1997 with comparative totals for the year ended June 30, 1996 Temporarily Total All Funds Unrestricted Restricted 1997 1996 Public Support and Revenues: Public support: State grants: Department of Health $ 1,330,666 - 1,330,662 1,213,207 Judiciary grants . 181,522 - 181,522 250,591 . Department of Human Services 129,477 - 129,477 109,395 Federal grants: Alcohol, Tobacco and Other Drug Prevention 75.000 - 75,000 74,726 Maternal and Child Health Services Block Grant - - - 35.907 Victims of Crime Act 6 - 6,130 9.048 County grants 60.000 - 60.000 71.001 Other grants 45.000 - 45.000 - Contributions: Queen Emma Foundation 305.819 - 305.819 173.392 Hawaii Island United Way . - 51.000 51,000 57.000 Other 20.103 9,000 29.103 55.024 Revenues: Program fees 563.604 - 563,504 530.489 Membership dues 23.895 - 23.895 24,332 Interest 10,801 - 10.801 7,247 Other 49,522 - 49,522 36.000 Net assets released from restrictions: Satisfaction of time restrictions for United Way funding 54.000 (54.000) - - Restrictions satisfied by payments 17.723 (17.723) - - Total public support and revenues 2.373.258 (11,723) 2.861.535 2.652.859 Expenses and losses: State Department of Health 1,283,774 - 1,283,774 1,213,207 State Judiciary (net of capitalized equipment of 512,898) 181,522 181,522 237,693 State Department of Human Services 129,477 - 129,477 109,395 Federal programs 81,130 - 81,130 119,681 County programs 60,000 - 60,000 71,001 Other programs 925,216 - 925,216 791,196 Management and general 178,274 - 178,274 218,566 Total expenses and losses 2,839,393 - 2,839,393 2,760.739 Change in net assets 33,865 (11,723) 22,142 $ (107,880) • Net assets, beginning of year 528,323 50,588 578,911 Net assets, end of year $ 562,188 38.865 601,053 See accompanying notes to financial statements. 3 • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Statement of Functional Expenses Year ended June 30, 1997 with comparative totals for the year ended June 30, 1996 Program Supporting Total Services Services 1997 1996 Salaries and related expenses: Salaries $ 1,504,819 67,435 1,572,254 1,603,620 Payroll taxes 241,226 8,380 249,606 245,664 Employee fringe benefits 215,062 7,953 223,015 242.369 Total salaries and related expenses 1,961,107 83.768 2,044,875 2,091,653 Occupancy expenses: Rent 123.332 - 123,332 130.660 Insurance 40.913 7.527 48,440 38,391 Utilities 53.636 396 5-1,032 51,174 Repairs and maintenance 48.738 4,362 53.100 57,115 Total occupancy expenses 266,619 12.285 278,904 277,340 Other expenses: Office and program supplies 102,780 9.641 112,421 50.085 Consultants and contract services 59.991 52.851 112,842 75,969 Travel 72,652 1.469 74,121 71,529 Printing and publications 12,112 784 12,896 7,451 Telephone 25.721 3,046 28,767 25,673 Equipment rental and repairs 60,890 2,595 63,485 51,398 Auto insurance 783 2.347 3,130 4,967 Postage and shipping 8,830 1,641 10,471 6,104 Miscellaneous 21,269 7.847 29,116 31;127 • Total other expenses 365,028 82.221 447,249 334,303 Total expenses before depreciation 2,592,754 178,274 2,771,028 2,703,296 Depreciation 68,365 - 68,365 57,443 Total expenses $ 2,661,119 178,274 2,839,393 2,760,739 See accompanying notes to financial statements. 4 • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Statement of Cash Flows Year ended June 30, 1997 Cash Flows from operating activities: Increase in net assets $ 22,142 Adjustments to reconcile change in net assets to net cash used by operating activities: Depredation 68,365 Decrease in cash restricted for program expenses and repairs and maintenance 8,723 (Increase) in fees and grants receivable from government agencies (65,236) Decrease in pledges receivables 3,000 • Decrease in other receivables 17,291 Decrease in prepaid expenses 13,347 (Decrease) in accounts payable and other liabilities (17,046) (Decrease) in deferred revenues (136,322) Net cash used by operating activities (85.736) Cash and cash equivalents at beginning of year 243.009 Cash and cash equivalents at end of year S 157,273 Supplemental Disclosure of Cash Flow Information: There were no non -cash investing or financinc activities in 1997. See accompanying notes to financial statements. • • 5 • • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Notes to Financial Statements June 30, 1997 and 1996 (1) Nature of Operations and Summary of Significant Accounting Policies Nature of Operations Young Women's Christian Association of Hawaii Island (YWCA) was organized in 1919 and incorporated on June 24, 1929 under the laws of the Territory of Hawaii. The YWCA offers a variety of valuable programs and activities for the benefit of women, children and their families living on the island of Hawaii. • YWCA receives a substantial portion of their funding from federal, state and county grants through which it provides the following community needs services: The Sexual Assault Support Services Program provides a comprehensive range of services designated to support. assist, and educate survivors of sexual assault and the communities in which they live. The Healthy Start (Family Support Ser /ices) ;Program provides early identification of families at risk for child abuse and neglect and a range of interventions to successfully reduce that risk. Ekahi /East Hawaii Substance Abuse Prevention Program provides services to high -risk youth and their communities to help reduce substance abuse and related arrests among East Hawaii's youth and to help develop their communities to be more responsive to their problems. The Teen Court Program is based on the philosophy that younc la \,v violators are less likely to become repeat offenders when a jury of peers determines the sentence. Teen Court holds hearings to evaluate the circumstances of the offense and develop plans for restitution and apology to victims, community service work and educational programs. Other services provided the community are related to the maintenance of proper health and family environments. Accrual Basis The financial statements of the YWCA have been prepared on the accrual basis of accounting in accordance with the AICPA industry audit guide "Not -for -Profit Organizations ". Property and Depreciation Property, plant and equipment is stated at cost at the date of acquisition or at fair market value at the time of donation. Major renewals and betterments are capitalized while repairs and maintenance which do not improve or extend the lives of assets are charged to expense in the statement of activities. Depreciation is calculated by use of the straight -line method over the estimated useful lives of the properties. Depreciation lives range generally from 5 to 35 years. Income Taxes The YWCA is classified as a tax - exempt organization other than a private foundation under Section 501(c)(3) of the U.S. Internal Revenue Code and is exempt from Federal and State income taxes. 6 • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Notes to Financial Statements, Continued Contributed Services Contributed services do not meet the requirements for recognition in the financial statements and therefore are not recorded; however, a number of volunteers have donated their time to various programs. Deferred Grant Revenue The YWCA received cash payments in advance of incurred expenses for certain programs funded by the State of Hawaii. Additionally, the YWCA received cash payments in advance as pre - registration for certain program activities occurring in the month of July. These advanced payments are reflected as • deferred revenue in the accompanying financial statements. Cash and Cash Equivalents For purposes of the statement of cash flows, the YWCA considers all highly liquid investments available for current use with a maturity of three months or less to be cash equivalents. • The carrying amount is assumed to approximate fair value because of the short maturities of these instruments. Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Comparative Financial Information The financial information shown for 1996 in the accompanying financial statements is included to provide a basis for comparison with 1997 and presents summarized totals only. •Promises To Give Contributions are recognized when the donor makes a promise to give to the YWCA that is, in substance, unconditional at the time of the promise. Contributions that are restricted by the donor are reported as increases in unrestricted net assets if the restrictions expire in the fiscal year in which the contributions are recognized. All other donor - restricted contributions are reported as increases in temporarily or permanently restricted net assets depending on the nature of the restrictions. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. All unconditional promises to give are for a period of one year or less. Therefore, the YWCA has not discounted the unconditional promises to give. • 7 • • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Notes to Financial Statements, Continued (2) Pension Plan The YWCA has a defined contribution pension plan administered by the National YWCA organization. Employee participation is required following the completion of two years of service. The YWCA contributes up to 11.5 percent of employee compensation. Pension expense for the year ended June 30, 1997 was 5118,847. (3) Concentration of Credit Risk The YWCA has bank accounts at a financial institution with balances in excess of the maximum insured amount of 5100,000 by the Federal Deposit Insurance Corporation. These bank accounts exceeded the maximum insured amount by 5168,579 at June 30, 1997. (4) Commitments The YWCA negotiated with a Hawaii foundation for a donation of S250.000 to be applied to the remaining balance of a mortgage payable on the main facility and swimming pool. This donation was received in December, 1993, and the balance of the mortgage was paid off. A covenant within the donation agreement requires the YWCA to earmark 630,000 per year to cover maintenance and upkeep costs of the building and swimming pool. During 1996. 521,587 was earmarked under this covenant and expensed as repair and maintenance costs. In addition, 510,375 is maintained in a restricted bank account for future building repairs and maintenance. During 1997, 524,622 was expensed in accordance with the covenant with an additional 35.500 transferred by the board to the restricted bank account in September of 1997. 151 Lease Commitment The YWCA leases office space for certain programs. The lease was negotiated during the year ended June 30, 1997, but commenced on July 1, 1997, and runs for three years with an option to extend. Annual rent is 651,180 for a total rental expense for the lease term of 6153,540. 8 •; Schedule 1 YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Supplementary Schedule of Expenditures of Federal Awards For the Year Ended June 30, 1997 Federal • CFDA Pass - through Federal Grantor /Pass - through Grantor /Program Title Number Grantor's Number Expenditures Major Program Deoarment of Health and Human Services Passed through State of Hawaii, Department of Health: • Substance Abuse Prevention Program (EKAHI Project) 93.959 ASO Log No. 96 -2 S - 75,000 Other Federal Assistance Passed thru County of Hawaii, Prosecuting Attorney's Office: Victims of Crime Act N/A N /A. 6.130 Total expenditures of federal funds 81,130 Add expenditures of non - federal funds 2.689,898 Total expenses before depreciation S 2.771,028 9 • • ill I TAKETA. IWATA, HARA & ASSOCIATES CERTIFIED PU8L C ACCOUNTANTS l Or AL'PU`II STREET. SMITE 1 29. ^ILO. H ?c7_9 1 GREGG M. TAKETA. CPA - _ _ BRIAN M WATA.CPA "r JANET W. HARA. CPA ...`' _ INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS The Board of Directors Young Women's Christian Association of Hawaii Island: We have audited the financial statements of Young Women's Christian Association of Hawaii Island as of and for the year ended June 30, 1997, and have issued our report thereon dated December 12, 1997. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditinc Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether Younc Women's Christian Association of Hawaii Island's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However. providing an opinion on compliance with those provisions was not an objective of our audit and. accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditinc Standards. . Internal Control Over Financial Reporting In planning and performing our audit, we considered Young Women's Christian Association of Hawaii Island's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the intemal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal , control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information of the audit committee, management and federal awarding agencies and pass- through entities. However, this report is a matter of public record, and its distribution is not limited. iii iii( -6,_ � ( Je/Q i44'c-- ° �JJ e u ct. —b-1 December 12, 1997 10 . • • n . TAKETA, IWATA, HARA & ASSOCIATES CERTIFIED PUBLIC ACCOUNTANTS 101 ..UPU 11 o i r r i . °UITE 13°_. iiiLO. HI 357 2J P.O. 30X 1759, HILL HI 672 GREGG M. TAKETA. CPA BRIAN M. IWATA. CPA 3L jANE7 IHA- :PA ar • INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A -133 The Board of Directors Young Women's Christian Association of Hawaii Island: Compliance We have audited the compliance of Young Women's Christian Association of Hawaii Island with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A -133 Compliance Supplement that are applicable to its major federal program for the year • ended June 30, 1997. Young Women's Christian Association of Hawaii Island's major federal program is identified in the supplementary schedule of expenditures of federal awards. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major federal program is the responsibility of Young Women's Christian Association of Hawaii Island's management. Our responsibility is to express an opinion on Young Women's Christian Association of Hawaii Island's compliance based on our audit. We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A -133, "Audits of States, Local Governments and Non - Profit Organizations ". Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Young Women's Christian Association of Hawaii Island's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Young Women's Christian Association of Hawaii Island's compliance with those requirements. - In our opinion, Young Women's Christian Association of Hawaii Island complied, in all material respects, with the requirements referred to above that are applicable to its major federal program for the year ended June 30, 1997. Internal Control Over Compliance The management of Young Women's Christian Association of Hawaii Island is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered Young Women's Christian Association of Hawaii Island's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A -133. 11 • • Our consideration of the internal control over compliance would not necessarily disclose all matters in the intemal control structure that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal award program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report is intended for the information of the audit committee, management, and the federal awarding agencies and pass- through entities. However, this report is a matter of public record, and its distribution is not limited. r�" 1 cva. `r 9W ou • December 12, 1997 • • • 12 • Taketa, Iwata, Hara Associates Certified Public Accountants • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Financial Statements and Audit Opinion For the Year Ended June 30, 1998 Table of Contents • Section Pages Independent Auditor's Report on the Financial Statements 1 Financial Statements: Statements of Financial Position 2 Statement of Activities 3 Statement of Functional Expenses 4 Statement of Cash Flows 5 Notes to Financial Statements 6 - 8 • • • • I • TAKETA, IWATA, I & ASSOCIATES CERTIFIED PUBLIC ACCOUNTANTS 101 AUPUNI STREET, SUITE 139. :':LO. HI aoy P.O. BOX 1759. =ILO. HI 95721 -1759 GREGG M. TAKETA, CPA BRIAN M. IWATA, CPA PH. 808) 935 -5.04 JANET W. HARA, CPA (808) 369 -1499. INDEPENDENT AUDITORS REPORT ON THE FINANCIAL STATEMENTS The Board of Directors Young Women's Christian Association of Hawaii Island: • We have audited the accompanying statements of financial position of Young Women's Christian Association of Hawaii Island (a non - profit organization) as of June 30, 1998 and 1997, and the related statements of activities, functional expenses and cash flows for the year ended June 30, 1998. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Young Women's Christian Association of Hawaii Island as of June 30, 1998 and 1997, and the changes in its net assets and its cash flows for the year ended June 30, 1998 in conformity with generally accepted accounting principles. • '1c4 Iwaik "Ara_ - 10 LLB December 4, 1998 1 I • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Statements of Financial Position June 30, 1998 and 1997 Assets 1998 1997 Liabilities and Net Assets 1998 1997 Current assets: Current liabilities: Cash and cash Accounts payable $ 62,584 158,364 equivalents $ 206,616 157,273 Accrued payroll costs 50,209 54,816 Fees and grants Deferred revenue 153,327 107,807 receivable from government agencies 43,628 116,999 Total current Unconditional promises liabilities 266,120 • 320,98.7 • to give 30,000 25,500 Other receivables 28,018 13,564 Net assets: Prepaid expenses 22,227 16,871 Unrestricted 596,414 562,188 Temporarily restricted 63,125 38,865 Total current assets 330,489 330,207 Total net assets 659,539 601.053 Restricted cash for program expenses and repairs and maintenance 33,125 13.365 Property and equipment: Land 22,900 22,900 Building 717,396 717,396 Swimming pool 236,778 236,778 Equipment and furnishings 294,050 294,796 1,271,124 1 ,271,870 Accumulated depreciation (709,079) (693,402) 562,045 578,468 Total liabilities Total assets $ 925,659 922,040 and net assets $ 925,659 922,040 See accompanying notes to financial statements. • 2 • 1 . . • t • 1 YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Statement of Activities Year ended June 30, 1998 with comparative totals for the year ended June 30, 1997 Temporarily Total All Funds Unrestricted Restricted 1998 1997 Public Support and Revenues: Public support: State grants: Department of Health $ 1,096,080 - - 1,096,080 1,330,662 Judiciary grants 192,398 - - 192,398 181,522 Department of Human Services 94,395 - - 94,395 129,477 - Federal grants: Alcohol, Tobacco and Other Drug Prevention 75,000 - - 75,000 75,000 Victims of Crime Act 13,041 - - 13.041 6,130 County grants 66,995 - - 66,995 60,000 Other grants - - - 45.000 Contributions: Queen Emma Foundation 89,685 - 89.685 305,819 Hawaii Island United Way - 60,000 60,000 51,000 Other 26.263 8,200 34,463 29,103 Revenues: Program fees 555,180 - 555,180 563,604 Membership dues 25,090 - 25,090 23,895 Interest 7,445 - 7,445 10,801 Other 58.864 - 58,864 49,522 Net assets released from restrictions: Satisfaction of time restrictions for United Way funding 55,500 (55,500) - - Restrictions satisfied by payments 10,810 (10.810) - - Net designated cash for repairs and maintenance (22.370) 22,370 - - Total public support and revenues 2,344,376 24,260 2.368,636 2,861,535 Expenses and losses: . • State Department of Health 1,096,080 - 1,096,080 1,283,774 State Judiciary 192,398 - 192,398 181,522 State Department of Human Services 94,395 - 94,395 129,477 Federal programs 88,041 - 88,041 81,130 County programs 66,995 - 66,995 60,000 Other programs 518,617 - 518,617 925,216 Management and general 253,624 - 253,624 178,274 Total expenses and losses 2,310,150 - 2,310,150 2,839,393 Change in net assets 34,226 24,260 58,486 $ 22,142 Net assets, beginning of year 562,188 38,865 601,053 • Net assets, end of year $ 596,414 63,125 659,539 See accompanying notes to financial statements. 3 1 . r i. .4i,: . { • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Statement of Functional Expenses Year ended June 30, 1998 with comparative totals for the year ended June 30, 1997 Program Supporting Total Services Services 1998 1997 Salaries and related expenses: Salaries $ 1,213,449 129,109 1,342,558 1,572,254 Payroll taxes 173,203 20,984 194,187 249,606 Employee fringe benefits 185,171 17,847 203,018 223,015 • Totafsalaries and related expenses 1,571,823 167,940 1,739,763 2,044375 • Occupancy expenses: Rent 123,494 - 123,494 123,332 Insurance 32,306 6,094 38,400 48,440 Utilities 45,493 282 45,775 54,032 Repairs and maintenance 28,076 3,923 31,999 53,100 Total occupancy expenses 229,369 10,299 239,668 278,904 Other expenses: Office and program supplies 58.950 8.691 67,641 112,421 Consultants and contract services 41,883 42,480 84,363 112,842 Travel 57,764 6,104 63,868 74,121 Printing and publications 5,090 1,318 6,408 12,896 Telephone 26,165 3,073 29,238 28,767 Equipment rental and repairs 16,806 4,301 21,107 63,485 Postage and shipping 2,751 2,460 5,211 10,471 • Miscellaneous 7,559 6,958 14,517 32,246 Total other expenses 216,968 75,385 292,353 447,249 Total expenses before depreciation 2,018,160 253,624 2,271,784 2,771,028 Depreciation 38,366 - 38,366 68,365 Total expenses S 2,056,526 253,624 2,310,150 2,839,393 See accompanying notes to financial statements. 4 • t e • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Statement of Cash Flows Year ended June 30, 1998 Cash flows from operating activities: Increase in net assets $ 58,486 Adjustments to reconcile change in net assets to net cash used by operating activities: Depreciation 38,366 (Increase) in cash restricted for program expenses and repairs and maintenance (19,760) Decrease in fees and grants receivable from government agencies 73,371 (Increase) in unconditional promises to give (4,500) (Increase) in other receivables (14,454) (Increase) in prepaid expenses • (5,356) (Decrease) in accounts payable and other liabilities • (100,387) Increase in deferred revenues 45,520 • Net cash provided by operating activities 71,286 Cash flows from investing activities: Purchase of equipment (21,943) Net cash used by investing activities (21,943) Net change in cash 49,343 Cash and cash equivalents at beginning of year 157,273 Cash and cash equivalents at end of year $ 206,616 Supplemental Disclosure of Cash Flow Information: There were no non -cash investing or financing activities in 1998. • See accompanying notes to financial statements. 5 • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND Notes to Financial Statements June 30, 1998 and 1997 (1) Nature of Operations and Summary of Significant Accounting Policies Nature of Operations Young Women's Christian Association of Hawaii Island (YWCA) was organized in 1919 and incorporated on June 24, 1929 under the laws of the Territory of Hawaii. The YWCA offers a variety of valuable programs and activities for the benefit of women, children and their families living on the island of Hawaii. YWCA receives a substantial portion of its funding from federal, state.and county grants through which it provides the following community needs services: The Sexual Assault Support Services Program provides a comprehensive range of services designated to support, assist, and educate survivors of sexual assault and the communities in • which they live. The Healthy Start (Family Support Services) Program provides early identification of families at risk for child abuse and neglect and a range of interventions to successfully reduce that risk. Ekahi /East Hawaii Substance Abuse Prevention Program provides services to high -risk youth and their communities to help reduce substance abuse and related arrests among East Hawaii's youth and to help their communities to be more responsive to their problems. The Teen Court Program is based on the philosophy that young law violators are less likely to become repeat offenders when a jury of peers determines the sentence. Teen Court holds hearings to evaluate the circumstances of the offense and develop plans for restitution and apology to victims, community service work and educational programs. Other services provided the community are related to the maintenance of proper health and family environments. • Accrual Basis The financial statements of the YWCA have been prepared on the accrual basis of accounting in accordance with the AICPA industry audit guide "Not- for - Profit Organizations ". Cash and Cash Equivalents For purposes of the statement of cash Flows, the YWCA considers all highly liquid investments available for current use with a maturity of three months or less to be cash equivalents. The carrying amount is assumed to approximate fair value because of the short maturities of these instruments. 6 A YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND • Notes to Financial Statements, Continued Property and Depreciation Property, plant and equipment is stated at cost at the date of acquisition or at fair market value at the • time of donation. Major renewals and betterments are capitalized while repairs and maintenance which do not improve or extend the lives of assets are charged to expense in the statement of activities. Depreciation is calculated by the straight -line method over the estimated useful lives of the properties. Depreciation lives range generally from 5 to 35 years. Deferred Grant Revenue • The YWCA received cash payments in advance of incurred expenses for certain programs funded by the State of Hawaii. Additionally, the YWCA received cash payments in advance as pre - registration for certain program activities occurring in the month of July. These advanced payments are reflected as deferred revenue in the accompanying financial statements. Promises To Give Contributions are recognized when the donor makes a promise to give to the YWCA that is, in substance, unconditional at the time of the promise. Contributions that are restricted by the donor are reported as increases in unrestricted net assets if the restrictions expire in the fiscal year in which the contributions are recognized. All other donor - restricted contributions are reported as increases in temporarily or permanently restricted net assets depending on the nature of the restrictions. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. All unconditional promises to give are for a period of one year or less. Therefore, the YWCA has not discounted the unconditional promises to give. Contributed Services Contributed services do not meet the requirements for recognition in the financial statements and therefore are not recorded; however, a number of volunteers have donated their time to various programs. Income Taxes The YWCA is classified as a tax- exempt organization other than a private foundation under Section • 501(c)(3) of the U.S. Internal Revenue Code and is exempt from Federal and State income taxes. Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Comparative Financial Information • The financial information shown for 1997 in the accompanying financial statements is included to provide a basis for comparison with 1998 and presents summarized totals only. 7 rw • • YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND t Notes to Financial Statements, Continued (2) Pension Plan The YWCA has a defined contribution pension plan administered by the National YWCA organization. Employee participation is required following the completion of two years of service. The YWCA contributes up to 11.5 percent of employee compensation. Pension expense for the year ended June 30, 1998 was $113,647. (3) Commitments The YWCA negotiated with a Hawaii foundation for a donation of $250,000 to be applied to the remaining balance of a mortgage payable on the main facility and swimming pool. This donation was received in December, 1993, and the balance of the mortgage was paid off. A covenant within the donation agreement - requires the YWCA to earmark $30,000 per year to cover maintenance and upkeep costs of the building and swimming pool. During 1998, 330,000 was set aside as restricted cash under this covenant and $11,046 was expensed as repair and maintenance costs. During 1997, 324,622 was expensed in accordance with the covenant with an additional $5,500 transferred by the • board to the restricted bank account in September of 1997. (4) Lease Commitment • The YWCA leases office space for certain programs under operating leases that expire on June 30, 1999, with an option to extend for another two years at terms similar to the current lease. Minimum rent for the year ending June 30, 1999, is 597,116. The following schedule shows the components of rent expense for the year ended June 30, 1998: Minimum rent $ 97,116 Month to month 26,378 Contingent rent 0 $123A94 (5) Revolving Line of Credit The Organization has a $250,000 revolving line of credit available as of June 30, 1998, of which none was outstanding. Bank advances on the credit line are payable in ninety days and carry an interest rate of 2% over the base rate. The credit line is secured by substantially all assets of the organization. • • i 8 I OMB No. 1545 -0047 090 Return of O ization Exempt From In a Tax 1997 'arm Under section 501( of the Internal Revenue Code (except black lung ben 1 u st or - private foundation) or section 4947(a)(1) nonexempt charitable trust This Form is Open )eoartment of the Treasury 'tercel Revenue serve Note: The organization may have to use a cony of this return to satisfy state reporting requirements. to Public Inspection k For the 1997 calendar year, DR tax year period beginning 7/ 1 . 1997. and ending 6/30 , 19 9 8 3 Check ie R,edSe � IC Name of organization 0 Employer identification number Change sa1RS1YOUNG WOMENS CHRISTIAN ASSOCIATION OF acmess 'aped. I ' punt or HAWAII ISLAND 99- 0079762 I;elj„a;, ` ' e' Number and street (or P.O. box if mail is not delivered to street address) Room /suite E State registration number Fina Specific � )return l 145 ULULANI ST. ( Amended instruc- � return p,gns. I City, town, or post office, state, and ZIP.4 F Check ■ 1 1 if exemption I reaamreaaiso 1 ILO, HI 96720 • application is pending rap ogl Type of organization —► Exempt under 501(c) ( 03 )-4 (insert number) OR ► I Isection 4 947(a)(1) nonexempt chartitable trust Vote: Section 501 c 3 exem•t or•anizations and 4947 a 1 nonexem•t charitable trusts MUST attach a com•leted Schedule A Form 990 . i(a) Is this a group return filed for affiliates? 1 I Yes (X , No I I If either box in H is checked "Yes." enter four -digit group (b) If 'flies," enter the number of affiliates tor 'which this exemption number (GEN) ■ _ return is filed: ■ J Accounting method: _I Cash I X 1 Accrual (C) is this a separate return !ilea by an argarn ammsn rovers° dv a group ruling? L! Yes Lx NO 1 1 Ctner (specdvi ■ ■ Check here ■ 1I if the organization's gross receipts are normally not more than 525.000. The organization need not file a return with the !R5; but - if it received a Form 990 Package in the mail. it should file a return without financial data. Some states reeuire a complete return. • fote: Form 990 -57 may be used by organizations with gross receipts Tess than 5100.000 and total assets' ass than 5250.000:: no of veer. Part 1 I Revenue, Expenses, and Changes in Net Assets or Fund Balances 1 Contributions. gifts. grants. and similar amounts received: ! a Direct public support , la 184,148: b Indirect puDlic support 1 lb , c Governmen, contributions (grants) I lc 1, 537, 909 - d Total (Odd Fresla through lot lamaen __beduleor __��t,. STMT 2 (cashS 1,722,057. noncashS ( 1d 1,722,057. 2 . P ograrn service revenue Inc lies 3nC _ Pl. Ei e 2 • 614,04d. 3 NLmbaamp dues and assss-ag -s • 3 25,090. 4 Interest on savings and (emauar; has;. investments • 7,445. 5 Dividends and (merest ir;m >?cuntes $ 6 a Gross rents _ i 6a I b Less: rental expenses - ! 6b m • c Net rental income or (loss((subtrac: lire so Irom line ea • 6c — 7 Other investment income (describe ► I 7 • ct ' 8 a Grose amount from sale of assets amen i :A; Sedordes (B) Geer : than inventory . ! 8 a b Less: cost or other basis and sates ecenses 1 8b ' c Gain or (loss) (attach schedule! , i l 8c ' d Net gain or (loss) (combine Inc l Sc, columns (A) and (B - 8d 9 Special events and activities (attach schedule): • a Gross revenue (not including 5 of contributions reported on line 1a) _.. _........ 9a I b Less: direct expenses other than fundraising expenses . 96 C Net income or (loss) from special events (subtract line 96 from line Pa) _, _ 1 9c 10 a Gross sales of inventory, less returns and allowances 10a h Less: cost of goods sold _. __ __ .. _. _._ 106 I c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b from line 103) 10c 11 Other revenue (from Part VII, Tine 103) .. 11 12 Total revenue (add lines 1d, 2. 3. 4. 5. 6c, 7. 30. 9c. 10c, and 11) ... _.. 12 2,368,636. 13 Program services (from line 44, column (8)) .._ ....... _.. • _.._ ... 13 2 , 0 5 6 , 5 2 6 . N 14 Management and general (from line 44, column (C)) 14 253,624. c 15 1 v 15 Fundraising (from line 44, column (D)) a w 16 Payments to affiliates (attach schedule) 16 _ 17 Total expenses (add lines 16 and 44, column (A)) __ __. 17 1 2,310,150. 18 Excess or (deficit) for the year (subtract line 17 from line 12) 18 1 58,486. v m 19 Net assets or fund balances at beginning of year (from line 73, column (A)) 19 601,053. tcc 20 Other changes in net assets or fund balances (attach explanation) 20 0. 21 Net assets or fund balances at end of year (combine lines 18, 19, and 20) 21 659,539. .HA For Paperwork Reduction Act Notice, see page 1 of the separate instructions. Form 990 (1997) '23001 1 13-12.90 Form 2758 cation for Extension of Time To File (Rev. May 1995) Certain e, Income, Information, and Other•rns OMB No. 1545-0148 o<oartm=nt dr m =treasury 110. File a separate application for each return. Internal Revenue B Name YOUNG WOMENS CHRISTIAN ASSOCIATION OF Emoloyer Identification number Please type or HAWAII ISLAND 99 0079762 print. File the Number, street (or P.O. box no. if mail is not delivered to street address) original and one copy by the due date for filing 145 ULULANI ST . your return. City, town, or post office, state, and ZIP code. For a foreign address, see instructions. HILO, HI 96720 Note: Corporate income tax return filers must use Form 7004 to request an extension of time to file. Partnerships, REMICS, and trusts must use Form 8736 to request an extension of time to file Farm 1065, 1066, or 1041. 1 I request an extension of time until 05 15 , • • 9 , to file (check only one): 1 1 Farm 706 -GS (D) MIN orm 990 -T (401(a) or 408(a) trust) 1 Form 1120 -ND (4951 taxes) 1 1 Form 8612 1 1 1 Form 706 -GS (T) 1 1 Form 990 -T (trust other than above) 1 1 Form 3520 -A 1 Farm 8613 ® Form 990 or 990 -EZ I 1 Form 1041 (estate) 1 1 Form 4720 1 Form 8725 1 1 Form 990•8L 1 1 Farm 1041 -A If l Form 5227 1 1 Form 8804 1 Form 990 -PF 1 1 Farm 1042 1 I Farm 6069 - 1 1 Form 8831 If the organization does not have an office ar place of business in the United States, check this box ■' I . . 2a For calendar year 19 , or other tax year beginning 07/01/1997 and ending 06/30/1998 _ • b If this tax year is fdr less than 12 months, check reason: I I Initial return II Final return 1 1 Change in accounting period 3 Has an extension of time been previous granted for this tax year? 1 Xi Yes 1 1 No 4 State in detail why you need the extension ADDITIONAL TIME IS NEEDED TO COMPILE THE NECESSARY INFORMATION TO FILE A COMPLETE AND ACCURATE RETURN. 5a If this form is for Form 706- GS(D), 706- 93(1), 990 -3L, 990 -PF, 990 -7, 1041 ;estate), 1042. 1120 -ND. 4720. 6059, 3612, 8613, 3725, 3804, or 8831, enter the tentative tax. less any nonrefundable credits. 3 b If this form is for Form 990 -PF, 990 -1, 1041 (estate), 1042, or 3304, enter any refundable credits and estimated tax payments made. Include any prior year overpayment allowed as a credit S c Balance due. Subtract line 5b from line 5a. Include your payment with this form. or deposit with FTD coupon if required. .. . 3 N/A Signature and Verification Under penalties of perjury, I declare that I have examined this form, including accompanying schedules and „Jlements. and to the best of my knowledge and belief, R is true. correct, and complete: and that I am authorized to prepare this form. r Title► Date ■ FEB 1 1 W99 Signature ■ anti's', . - a n i e � FILE ORIGINAL • T f � - e • MI1'Sttol9btlb ot your application is approved and will return the copy. Notice to Applicant - To Be Completed by IRS to We HAVE approved your application. Please attach this form to your return. 1 1 We HAVE NOT approved your application. However, we have granted a 10 -day grace period from the later of the date . shown below or the due date of your return (including any prior extensions). This grace period is considered a valid extension of time for elections otherwise required to be made an a timely return. Please attach this form 0 your return. 1 We HAVE NOT approved your application. After considering your reasons stated in item 4, we cannot grant your request tor . .... an extension of time to file. We are not granting the 10 -day grace period. 1 1 We cannot consider your application because it was filed after the due date of the return for which an extension was requested. I 1 Other: By Director Date If you want a copy of this farm to be returned to an address other than that shown above, please enter the address to which the copy should be sent Name Please TAKETA, IWATA, HARA & ASSOCIATES LLP Type Number, street (or P.O. box no. if mail is not delivered to street address) Of 101 AUPUNI STREET, SUITE 139 Print City, town, or post office, state, and ZIP code. For a foreign address, see instructions. HILO, HI 96720 LHA For Paperwork Reduction Act. Notice, see separate instructions. Form 2758 (Rev. 5-95) 3941 -30 -97 Form 2758 cation for Extension of Time To (Rev. May 1995) �Cp�3aln e, Income, Information, and Othe ms - OMB No. 1545 -0148 oepam„ar,t�rtne rreaa�ry ► File a separate application for each return. . Internal Re�w Senn a,. > a Name YOUNG WOMENS CHRISTIAN ASSOCIATION OF Empioyc itlmnfi identification numoer Ple p ea " ^ s, HAWAII ISLAND 99 D079762 • prfe ile the , Neinber, street (or P.O. box no. if mad is not delivered to street address) origina d one . copy edue,$ date for filing =ry 145 ULULANI ST. your return. "<t City, town. or post office, state, and ZIP code. For a foreign address, see Instructions. HILO, HI 96720 Note: Corporate income tax return filers must use Form 7004 to request an extension of time to file. Partnerships, REMICS, and trusts must use Form 8736 to request an extensi n of time to file Form 1065, 1066, or 1041. 1 I request an extension of time until 02/1X0 ,19 99 , to file (check only one): 1 Farm 706-GS (0) C Form 990 -T (401(a) or 408(a) trust) I I Form 1120 -ND (4951 taxes) I Form 8612 Cl Farm 706 -GS (T) 1 1 Form 990 -T (trust other than above) C Form 3520 -A 1 Form 8613 7 Form 990 or 990 -EZ C Form 1041 (estate) 1 Form 4720 1 Form 8725 1 1 Farm 990 -BL 1 Form 1041 -A 1 I Form 5227 Form 8804 I 1 Form 990-PF 1 1 Form 1042 I 1 Form 6069 1 Form 8831 If the organization does not have an office or place place of business in the United States, check this Cox ► Y 2a For calendar year 19 ,or other tax year beginning 07/01/1997 and ending 06/30/1998 b If this tax year is for less than 12 months, check reason: U Initial return I I Final return 1 Change in accounting period 3 Has an extension of time been previously granted for this tax year? II I Yes ii No 4 State in detail why you need the extension ADDITIONAL TIME IS NECESSARY TO COMPLETE THE INFOR- CATION TO FILE A COMPLETE AND ACCURATE RETURN. 5a If this form is for Farm 706 - 05(0), 706-GS(T), 990 -BL. 990 -PF, 990 -7, 1041 (estate), 1042, 1120-ND, 4720, 6069, 8612. 8613, 8725. 8804. or 8831, enter the tentative tax. less any nonrefundable credits. $ h If this form is for Farm 990 -PF, 990 -7, 1041 (estate), 1042. or 8804, enter any refundable credits ana estimated tax payments made. Include any prior year overpayment allowed as a credit 3 c Balance due. Subtract line 5b from line Ea. Include your payment with this form. or deposit with FTC coupon if reouired. s N/A Signature and Verification Under penalties of perjury, I declare that 1 have examined this form, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true. correct. and complete: and that I am authorized to prepare this form. 'v.�t � � Title 10) Date I�OV t 6 1998 Signature 11 /� FILE O LANd Y 6 ail duirSther or not your application is approved and will return the copy. otice to Applicant - To Be Completed by IRS We HAVE approved your application. Please attach this form to your return. I I e HAVE NOT approved your application. However, we have granted a 10-day grace period from the later of the date shown below or the due date of your return (including any prior extensions). This grace period is considered a valid - extension of time for elections otherwise required to be made on a timely return. Please attach this form to your return. I 1 We HAVE NOT approved your application. After considering your reasons stated in-item 4, we cannot grant your request for - an extension of time to file. We are not granting the 10 -day grace period. I 1 We cannot consider your application because it was filed after the due date of the return for which an extension was requested. I 1 Other: By: Director Date It you want a copy of this form to be returned to an address other than that shown above, please enter the address to which the copy should be sent. Name Please TAKETA, HARA, IWATA & ASSOCIATES, INC. Type Number, street (or P.0. box no. if mail is not delivered to street address) • or 101 AUPUNI STREET, SUITE 139 Print City, town, or post office, state, and ZIP code. For a foreign address, see instructions. HILO, HI 96720 LHA For Paperwork Reduction Act Notice, see separate Instructions. Form 2758 (Rev. 5 -95) 3941 -30 -97 • YOUNG WOMEN CHRISTIAN ASSOCIATION OF Paget corm 990 (1997) HAWATT TSL 99- 0079762. Part ll Statement of All organi must complete column (A). Columns (5), (C), and ( quired for section 501(c)(3) and Functional Expenses (4) organiz s and section 4947(a)(1) nonexempt charitable trusts tional for others. Co not include amounts reported on line (B) Program (C) Management (p) fundraising 6b. 8b, 9b. 10b, or 16 of Part I. (A) Total services and general ?2 Grants and allocations (attach schedule) cash 4 noncasn 5 22 !3 Specific assistance to Individuals (attach schedule) 23 1 - !4 Benefits paid to or for members (attach schedule) 24 15 Compensation of officers, directors, etc. 25 42,750. 42,750. 0 . 36 Other salaries and wages 261 1,299,808.1 1,213,449. 86,359.1 37 Pension plan contributions 27 1 1 !8 Other employee benefits 26) 203,018.1 185,171. 17,847.1 !9 Payroll taxes 29 194,187.1 173,203.1 20,984.1 30 Professional fundraising fees 30 1I 1 1 31 Accounting fees _ „_.. _. __ 311 1 32 Legal fees 1 32 1 1 1 33 Supplies 133 67,641. 58, 950.) 8, 691 . 34 Telephone ' 29,238.1 26,165.1 3,073.1 35 Postage and shipping 35 I 5,211. 2 , 7 51 .1 2 , 4 6 0 .1 36 Occupancy 136 - •239,668. 229,369.1 10,299.1 3 7 Equipment rental and maintenance 3 7 1 21,107.. 16 , 8 0 6 .1 4 , 3 01 . 3 8 Printing and publications 1 38 1 ! 6 , 4 0 8 .! 5 , 0 9 0 .1 1 , 318 .1 39 Travel 1391 63,868. 57,764.! 6,104.'. 10 Conferences. conventions, and meet :ngs 1 40 • 1 11 Interest : 41 ' 1 ' • 12 Depreciation, depletion. etc. (attasn schedule? 1 42 ' 38,366. 3 8 , 3 6 6 .1 i3 Other expenses (Itemize): I aMISCELLANEOUS 43a! 13,810. 6 6,958.' bAUTO INSURANCE 43b' 707. 707.'! cCONSULTANTS & 430 dCONTRACTUAL SERVICE 43d! e FEES !43e' 84,363. 41,883.� 42,480. 44 Total runct■Oral a c ses lab es 3: tcracc CD, ! I Organ a ' d sco c l onnc r s _ _ . se totals olines 3-15 '44 2,310,150. 2,056,526.1 253,624.' 0. Reporting of Joint Costs. - Dia you report in column .5: .Program services) an; ;cent dostd •rcm c 3ompined edub (.I oz17c :gr and _ _ 'undreising solicitation? . ► !._ Yes I X No f Yes." enter (i) the aggregate amount of these 10101 e0sls 5 : lip 're am00113 allocated to Program services 5 . • lul the amount allocated to Management and neneral 5 iv' ;n=_ amour.: allocated to Fundrelsr; 5 . Part III 1 Statement of Program Service Accomplishments Nhat is the organization's primary exempt purpose? ■ SEE STATEMENT . 3 . • Program Service Expenses illorganization5 must de &r,be their exempt c uroOseac hievements in 3 clear a._.' n State . .e %eof.iier.ls Serves nuOI,cations. ss..e_. etc Discuss (Require:: 1050l(c(31 anb .. .m ements that are not measurable. 501(7)(3) m 31 Inc (0) crga.at an p.9.S0ia 1) non d. ,_ nonexempt cnasta ie 105:5 mus :alsaenler the armour: vl grants and 141 prgs „oco.l1 4'1 nlocauens to others ) ,. usts: but ococnal tor others.) a SEXUAL ASSAULT SUPPORT SERVICES - STATEMENT 1 (Grants and allocations 5 )1 257,579. b FAMILY SUPPORT SERVICES - STATEMENT 1 • (Grants and allocations S ) 1 1,102,617. c EKAHI PROGRAM .- STATEMENT 1 (Grants and allocations S ) 75,000. d TEEN COURT PROGRAM - STATEMENT 1 (Grants and allocations 5 ) 192,398. e Other program services (attach schedule) STATEMENT 4 (Grants and allocations $ ) 428,932. f Total of Program Service Expenses (should equal line 44, column (B), Program services) ■ 2,056,526. '23011 z '3 -27 -98 YOUNG WOMEN CHRISTIAN ASSOCIATION OF orm990(1997) HAWAII ISL • 99 0079762 Page3 Part IV Balance Sheets Vote: Where required, attached schedules and amounts within the description column should be (A) (8) • for end -of -year amounts only. Beginning of year End of year 45 Cash - non - interest- bearing 157,273. 45 206,616. 46 Savings and temporary cash investments 46 47 a Accounts receivable 1 47a ! 28,018. b Less: allowance for doubtful accounts 47b I 1 13,564. 47c 28,018. 48 a Pledges receivable 48a b Less: allowance for doubtful accounts 48b ' - 48c 49 Grants receivable 116,999. 49 43,628. 50 Receivables from officers, directors trustees, and key employees (attach schedule) ., _. 50 0 7,3 51 a Other notes and loans receivable __ 51a ' N a ' b Less: allowance for doubtful accounts 1 51b 1 51c . 52 Inventories for sale or use _. 52 53 Prepaid exoenses and deferred charges . . .. . 16 , 8 71 .1 53 1 22,227. 54 Investmens- securities (attach senedule) 54 55 a Investments - land. buildings, and equipment. casis 55a b Less: accumulated decreciabon ialtach schedules 55b 55c 56 Investments - other 56 57 a Land. buildings. and eeouipment basks 57a 1,271,124: b Less: accomulatec depreciation STMT 5 57b 709, 079. 578, 40'8.1 575 'i 562, 045. 68 Other assts (describe ► SEE STATEMENT 6 38,865.! 58 63,125. • 59 Total assets 'add lines 45 through 5 i (must e q u a l l i n e 74 922,040. 59 9 2 5 , 659 . 60 Accounts savable and accrued expenses 213,180. 60 112,793. 61 Grans payable ' 61 62 Deferredr_evenue 107,807.1 62 153,327. = 63 Loans from of'f'icers. directors. truce =s. and key employees 63 64 a Tax - exempt bond liabilities 1 64a J h Mortgages and other notes payable . , - 64b . 65 Other liab ,!sties (describe ► 65 1 66 Total liabilities (add lines 60ihrough 65) . 320,987. 66 266,120. Organizations that follow SFAS 117, check here ► 1 X I and complete lines 67 through 69 and lines 73 and 74 • 67 Unrestricted 562,188. 67 596,414. 68 Temporarily restricted 38,865. 68 F 63,125. To 69 Permanently restricted ..._ 69 c Organizations that do not follow SFAS 117, check here 1 and complete lines . 0 70 through 74 8 70 70 Capital stock, trust principal, or current funds o 71 Paid -in or capital surplus, or land, building, and equipment fund 71 N • 72 Retained earnings, endowment, accumulated income, or other funds 72 z v 73 Total net assets or fund balances (add lines 67 through 69 OR lines 70 through 72; column (A) must equal line 19 and column (8) must equal line 21) 601,053. 73 659,539. 74 Total liabilities and net assets / fund balances (add lines 66 and 73) 922,040. 74 1 925,659. Form 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public aerceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the return is complete and accurate and fully describes, in Part III, the organization's programs and accomplishments. ' U -12 -90 YOUNG WOME�CHRISTIAN ASSOCIATION OF Form 990 (1997) HAWAII ISL 99- 0079762 Page4 Part IV -A I Reconciliation of Revenue udited Part IV -B Reconcilia f Expenses per Audited Financial Statements with Revenue per Financial Sta ements With Expenses per Return Return a Total revenue, gains, and other support �-! a Total expenses and losses per —I-- l per audited financial statements pp. I a I 2,368,636 . audited financial statements ■ al 2,310,150. b Amounts included on line a but not on b Amounts included on line a but not on line 17, Form 990: line 12, Form 990: (1) Donated services (1) Net unrealized gains and use of facilities $ on investments ,,.. $ (2) Prior ear adjustments (2) Donated services reported on line 20, and use of facilities ,,.$ Form 990 $ (3) Recoveries of prior (3) Losses reported on year grants $ - line 20, Form 990 $ (4) Other (specify): (4) Other (specify): $ $ Add amounts on lines (1) through (4) ■ b 1 Add amounts on lines (1) through (4) ► b c Line a minus line b .__ ►'Ic 2,368,636.1 c Line a minus line b ► 2,310,150. d Amounts included on line 12. Form d Amounts included on line 17, Form 990 but not an lire a: 990 but not on line a: • (1) Investment expenses (1) Investment expenses not included on not included on line 6b. Form 990 ,.. $ I line ob. Farm 0 E0 $ (2) Other (specify): 1 (2) 0the:Iscea5n: $ $ Aga amounts (1) md (2) ► d t A0c a — nuns cm 'Inds (1) ind(2) ► d e Total revenue per line 12. Form 990 e Fots. e . e::ses c:. 17. Form pined plus One dl ►,el 2,368,636. One clus imedi ► 1 e 2,310,150. I Part V ! List of Officers, Directors, Trustees, and Key Employees lust Caen on; even comuensacd. (8) Tide and aPemcfe Pcurs (C) Onr cen> o i )DL _- o s ' (E) E.a3ensa f '. r aid enter if not ;� av I r t t i t. (A) Name ar rz ss ( P 11 01 -;, _. ' . O .lo : SEE STATEMENT 7 0,: 0. • • • 1 I ) { 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organization and all related organizations, of which more than $10,000 was provided by the related organizations? If Yes.' attach schedule. ■ Yes 1 X 1 No YOUNG WOMEN CHRISTIAN ASSOCIATION OFAilk 99- 0079762 Pages =arm 990 (1997) HAWAII ISL Part VI Other Information Yes No 76 Did the organization engage in any activity not previously reported to the IRS? If 'Yes," attach a detailed description of each activity _ _ 76 } 1 X 77 Were any changes made in the organizing or governing documents but not reported to the IRS? 77 X If "Yes." attach a conformed copy of the changes. 78 a Did the organization have unrelated business grass income of 51.000 or more during the year covered by this return? 78a . X h If' Yes;' has it filed a tax return on Form 990 -T for this year? N /A - -, ... _ 78b 79 Was there a liquidation, dissolution, termination, or substantial contraction during :he year? 79 1 X If "Yes,' attach a statement; 30 a Is the organization related (other than by association with a statewide or nationwide organization) through common membership. governing bodies, trustees. officers, etc., to any other exempt or nonexempt organization? .,, ,._......... 80a . X b If "Yes," enter the name of the organization ► and check whether it is I 1 exempt OR I 1 nonexempt. 31 a Enter the amount of political expenditures, direct or indirect, as described m the instructions for line 31 .. ..... 181a 0 b Did the organization file Farm 1120 -POL for this year? . .. ... ._. .... ... 81b X 82 a Did the organization receive donated services or the use of materials. ecuioment, or facilities at no charge or at substantially less than fair rental value? _ _ ..... __. .. 82a X b If "Yes you may indicate :he value of these items here. Do notiriclude this amount as revenue in Fart I or as an • expense in Part U. (See instructions for reporting in Part III) . ... 182b'! N/A . 83 a Did the organization comply with the public inspection requirements for returns and exemption applications? 83a X b Did the organization comply with the disclosure requirements relating to amid pro :do contnbu ors? f 83b X 84 a Did the organization licit any contributions or gibs that .vere opt tax o nDl ? N/A 84a b If 'Yes did h. orcancatuag include :NO every solicit, .iorI an exnresn r. maf spec, . 0. k tax deductible? _ N/A ! 84b 85 501(c)(4), (5), or .51 organizations. - a Were substantially all Dues ice: - 'nimble b; members"' N/A 85a b Did the organization make only in -house lobbying expenditures of 52..:9 or less% N/A ! 85b If 'Yes' was ans.ve :ac ;o either 3 5a or 551. do not comole:e 35 trice_ C.r. 351 , - unless Mi cr5anication -_ :. - far anti tap owed forme orn:.,zr. • e Dues. assessments. and similar amounts tram members 'BSc • N r A d Section 162(e) Iccgnnc and political expenditures 1 35d • N/A e Aggregate nondeoxo -ble amount of section 6.333(e1(1)(;=" dues .notices I85e N/A f Taxable amount of lcpbving and political xpenditures [line 351 less 55a i 85f 1 N/A g Does the organization elect to pay the section 6033re) tax on the a_mo -n::n 35i? N/A 85q h If section 6033(etf t )(A) dues notice were sent does h organi agree to 30 'h_ air-Cord :31:n its as or ::3e e- s to _ :dues allocable to nondeductible lo'boving a political expenditures for - _:lowing ta i . ear? N/A 85h 86 501(c)(7) orgaoi:alons. - Enter: a Inniation fees and genital contributions included on line 12 186a N/A b Gross receipts. incluced.on Tine 12. for public use of club facilities 86b '. N/A . 87 501(c)(12) organization's.- Enter: a Gross income from members or shareholders 87a N/A b against come amounts r due or received sourcs. ((Do not net amounts due or paid to other sources ..._ ....._.. 87b I N/ 88 At any time during the year. did the organization own a 50°'0 or greater interest in a taxable corporation or partnership? If "Yes," complete Part IX _ . .. .. 88 X 89 a 501(c)(3) organizations. - Enter: Amount of tax imposed during the year under: section 4911■ 0 . ; section 4912 ► 0 .: section 4955 ► 0 . b 501(c)(3) and 501(0)(4) organizations. - Old the organization engage in any section 4958 excess benefit transaction during the year? If "Yes," attach a statement explaining each transaction 89b . X c Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under sections 4912, 4955, and 4958 . ._. _, _. __ ► 0 . d Enter: Amount of tax in 39c. above, reimbursed by the organization ._..___.. _.. _.. _. Or 0 90 a List the states with which a copy of this return is filed Or NONE _,. _....... _. b Number of employees employed in the pay period that includes March 12, 1997 90b 1 90 91 The books are in care at ► LAURA RICHMAN Telephone no. - 808 - 935 - 7141 Located at Or 145 ULULANI ST, HILO, HI ZIP + ■ 96720 92 Section 4947(a)(1) nonexempt charitable trusts filing Form 990 in lieu of Form 1041.- Check here 0-1 I and enter the amount of tax - exempt interest received or accrued during the tax year ■ 1 92 1 N/A 723041 5 D3-12-98 YOUNG WOMEN CHRISTIAN ASSOCIATION OF • Form 990(1997) HAWAII ISL • 99- 0079762 Page Part VII Analysis of Income- Producin ivities Enter grass amounts unless otherwise Unrelated business income 1 Excluded by section 512. 513 or 514 i (E) indicated. (A) (B) E«g- (0) Related or exempt Business 1 Amount elan Amount function income 93 Program service revenue: code I Wade 555,180. (a) FITNESS & PRE - SCHOOL (b)OTHER PROGRAM REVENUE 58,864. ( (d) (e) (1) Medicare /Medicaid payments (g) Fees and contracts from government agencies 94 Membership dues and assessments 25,090. 95 Interest on savings and temporary cash investments 14 7,445 . 96 Dividends and interest from securities 97 Net rental income or (loss) from real estate: 1 I (a) debt - financed property _.__.., 1 (b) not debt - financed property _ I • 98 Net rental Income or (loss) from personal property l i • 1 1 99 Other investment income ! 100 Gain or (loss) from sales of assets I other than inventory I I 101 Net :name or 11055) from speciai events 102 Gross profit or (loss) from sales of inventory 103 Other revenue: a . b c -- d i e ! 104 Subtotal (add columns l,B1,(D). and iEt) 0.1 l 7,445. 639, 134. 105 TOTAL (add line 104, columns (B'.(0), and 5i' ► 646, 579. Note: (Line 105 plus line Id. Part 1. should eoual :he amount an tine ' e-art dt Part Vllill Relationship of Activities to the Accomplishment of Exempt Purposes Line No. 1 Explain how each activity tor oinks() 11 ame is "co'ted In ._ o ,gin IE St G er: '/II cory 'bu ed impudently to the aceor ,fi- m _nt 0' he n•ga laoha rt's • exempt purposes (other than by prey:Ping funds tor suer ohmcos_s). 93A IFEES CHARGED TO DEFRAY FITNES & PRE - SCHOOL PROGRAM COSTS .TO BENEFIT THE WOMEN AND THEIR CHILDREN ON THE ISLAND OF HAWAII. 938 IFEES CHARGED TO DEFRAY AQUATICS PROGRAM COSTS TO BENEFIT WOMEN AND" 'THEIR FAMILIES ON THE ISLAND OF HAWAII. 94 (PROVIDE HEALTH AND FITNESS PROGRAMS TO BENEFIT THE WOMEN AND CHILDREN ION THE ISLAND OF HAWAII. Part IX I Information Regarding Taxable Subsidiaries (Complete this Part if the "Yes" box on 88 is checked.) Name, address, and employer identification Percentage of Nature of business activities Total income End -of -year number of corporation or partnership ownership Interest 1 assets N/A %1 I rc1 I I n1 I 1 brI I 1 Under penalties of perjury, 1 declare that I nave enamor ea :his re :Jrn mclUamg accompanying scnedmes and statements. and m :he nest of my knowleage and belief it is True, correct. and complete. Declaration of pre_ ar er (other :Can officer) i5 Cased on ail information of'wn'cn predate( has any knowledge. Please / J Sign ,2>, i 4.1,„G„ 22g/99 nY E. BUC 4-PO - I� BQ-2-r�� Here V Signature of gfllcer J Date F Type or print name and title Preparer's h ke Dat Check if Preparers SSlu signature' , --�� G 04/23/99 employed II, I 1 675.56 -1400 Paid / Prepares Firm's name tor yours IC ETA, IWATA, HARA & ASSOCIATES, LLP EIN ■ 99 -0221605 Use Only if self-employed) '101 AUPUNI STREET SUITE 139 and address • HILO, HAWAII ZIP +4 ! 96720 7231e1 6 33 -12 -98 SCHEDULE Orgeation Exempt Under 501( I OMB No. 1545 -0047 (Form 990) (Except Private Fou n), and Section 501(e), 501(f), 501(k), 501(n) or S 4947(a)(1) Nonexempt Charitable Trust 1 997 Department of the treasury Supplementary Information Internal Revenue Service Oh Must be completed by the above organizations and attached to their Form 990 (or Form 990EZ). Name of the organization YOUNG WOMENS CHRISTIAN ASSOCIATION OF Employer identification number HAWAII ISLAND 99 0079762 Part 1 Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (See instructions.) (List each one. If there are none. enter "None.") (a) Name and address of each employee paid (b) Title and average hours tm Conrzlowiens to (e) Expense empe!n more than $50,000 per week d to (c) Compensation pions loyee n o en account and ether position lllon omoe nsatio anon allowances NONE • • II I I I I I I � i I i I I � I I i cial number of other e.n ci^_ ees geld o er S50.000 ■ 0 I Part II 'I Compensation of the Five Highest Paid Independent Contractors for Professional Services (See instructions.) (List each one t:nctner mrdmasels or Srms.l (If .here are - one. enter 'None_'t) (a) Name and address of each Independent canrac:_r :=id more tan f3.50.000 (b) mice of service (c) Camoensanon • NONE Total number of others receiving over $50.000 for professional services - 0 LHA For Paperwork Reduction Act Notice, see page 1 of the Instructions to Form 990 (or Form 990 -EZ). Schedule A (Form 990) 1997 723101 7 0012 -98 • YOUNG WOMEN CHRISTIAN ASSOCIATION OF Page Schedule A (Form 990) 1997 HAWAII ISL • 99 0079762 Part III Statement About Activities Yes No 1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? 1 X If "Yes," enter the total expenses paid or incurred in connection with the lobbying activates. ► $ Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI -A. Other organizations checking 'Yes:must complete Part Vl -B AND attach a statement giving a detailed description of the lobbying activities. 2 During the year, has the oganization, either directly or indirectly, engaged in any of the following acts with any of Its trustees, directors. officers, creators, key employees, or members of their families, or with any taxable organization with which any such person is affiliated as an officer, director, trustee, majority owner, or principal beneficary: a Sale, exchange, or leasing of property? _...... ..... ...___ 2a X b Lending of money or other extension of credit? _ 2b X • c Furnishing of goods. services, or facilities? .. _. stet. .. 2c X d Payment of compensation (or payment or reimbursement of expenses if more than 81.000)? - 2d X • e Transfer of any par of its income or assets? - . - - - 2e . X If the answer to any question is 'Yes." attach a detailed statement explaining :ne transactions. 3 Does the organization make grants for scholarships, fellowships. student loans. etc.? 3 X 4 Attach a statement exclainmg how the organization determines that mdividca:s or :,r_20,z2hons receiving 1 ,11111:1 1 11S or loans :r217.1 in furtherance of tts C".ari acie orocrms qualibi to receive payments. 'See inn: Part IV Reason for Non - Private Foundation Status r._.ru_ :ions.1 The organization is not a or:vate toundation because it is (please chess 0017 ONE 00piica0(e box): 5 1 1 A cnur_h convention ention of churches. or association of onurches. Such r (a)(1)(Ai(i)- 6 A school. Section 170(b)(1)(A)(ii). (Also comolete Par: V. page 7 i �l A nosdiel tor 3 cooperative hospital service organization. Seoaon ' /OM t(' )(A)(iii1. 8 I I A Federal. state. or local government or governmental unit. Sector, 179(c ,(1)(A)(vi. 9 A megioal research organization operated in conjunction won a cesmtai. Section 170(bV 1)(A Lg. Enter the hospital's name, city, and state • 10 1I An r m: on operated for the benefit of a college_ or uni e ; loved r otoeratect oy a governmental unit Section 170(by( 1)(Al(r.1. ��-�� (Also comciete the Support Schedule in Part IV -A.) 11a Lb_i An organization that normally receives a substantial part its zi ^ - a governmental cm: Itr :rem Inc general ,111)110. Section 170(bj(1)(A)(vi). (Also complete the Support Schedule n Part IV -.A.) 11b n A community trust Section 170(b)(1)(A)(vi). (Also ccmple:e tie Support Schedule in Part 12 I An organization that normally receives: (1) more than 33 1/3% J 1 us support from contributions. membership tees. and gross receipts f rom activities related to its charitable. etc.. functions - subject to certain exceptions. and (2) no more than 33 1/3% of Its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization atter June 30, 1975. See section 509(02). (Also complete the Support Schedule in Part IV -A.) 13 ( 1 An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in: (1) lines 5 through 12 above; or (2) section 501(0)( (5). or (61. if they meat the test of section 5090)(2). (See section SO9la!31.1 Provide the following information about the supported organizations. (See instructions on page 1.) (b) Line number (a) Name(s) of supported orcanization(sl from above 14 I 1 An organization organized and operated to test for public safety. Section 509(a)(4). (See instructions on page 4.) - -- 723111 p 33 8 12 -38 • YOUNG WOMEN CHRISTIAN ASSOCIATION OF Page3 Ichedule A(Form 990) 1997 HAWAII ISL 99- 0079762 Part IV -A I Support Schedule (Complete only if ecked a box on line 10, 11. or 12 above.) Us method of accounting. Note: You may use the worksheet in the in ctions for converting from the accrual to the cash meth accounting. calendar year (or fiscal year 'spinning in) ► (a) 1996 (h) 1995 (c) 1994 (d) 1993 (e) Total 15 Gins. grants, and contnbutionsrecetved. oo a l.) ndpd< pnusoal ;rants. se` 2,151,477. 2 , 12 9 , 7 9 2 . 2,221,334. 2 , 6 5 7 , 510. 9,160,113. 16 Membership fees received 23,895.1 2 4, 8 3 2 .1 26,696.1 2 9, 013 .1 104,436. 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is not a business unrelated to the organization's charitable, etc., purpose 580,895. 5 3 0, 4 8 9. 513,047. 543,743. 2, 16 8, 17 4. 18 Gross income from interest, dividends, amounts received from payments on securities loans (sec- — tion 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after dune 30, 1975 10 , 8 01 . 7,247. 5,509.1 3,642. 27,199. 19 Net income from unrelated business activities not included in line 18 20 Tax revenues leviec °_r:ne organization's 1 benefit and either ,a-c e:!: or expended • an its oenaif 21 The value of services or facilities furnished to the organization 5v a governmental unit without charge. l Do not include the value of services or facilities generally furnished to the public without :nurge 22 Omer licom.e.sttacnas =ecuie._oeo: SEE STATEMENT 8 mc'ude o f � � i : 3 1 49,522.: 4 9, 41 . ! 10, 706. 37,189. 140, 829. 23 Total of lines 15tcrrrn22 1 2,816,590. 2,741,772. 2,777,292.' 3,271,097; 11,606751. 24 Line 23 minus l i n e 1 7 1 2 235 695.! 2,211,283i 2,264,24_5.! 2,727,354.( 9,438,577. 25 Enter 1% at line 23 1 28,166.1 27,418.! 27,773.: 32,711.1 26 Organizations described in lines 10 or 11: a Enter 2', of amcsnr. c 2Oiumn 'c. ine 2' ►i 26a ' 188,772. b Attach a list (which is not open to public ins section) snowing we 3111 amo3nt contributed each person (sins: Man o 1 governmental tin, ar publicly supported or_ mzation) hose tot_ _ or 'or 1993 -ugh 1 1996 oe s the mount s c In line 26a. Enter the sum of all these excess amounts ►. 26b 0. i 1 c Total support for section 599(a)( 1) test: Enter Pine 2 column (e) ■ i 26c 9,438,577. d Add: Amounts ;rem column (a) for lines: 18 27,199. 19 22 146,829. 26b ► t26d l 174 ;028. e Public support (line 26c minus line 26d total) • I 26e 1 9,264,549. 1 Public support percentage (line 26e (numerator) divided by line 25c (denominator)) .... __ __ _ IN' 126f 1 98.1562% 27 Organizations described an line 12: a For amounts included in Ines 15. 16, and 17 that were received from a 'disqualified person,' attach a list to show the name of, and total amounts received in each year from each "disqualified person.' Enter the sum of such amounts for each year. N/A (1996) (1995) ( 1994 ) _ ( 1993 ) b For any amount included in Tine 17 that was received from a nondisqualified person. attach a list to show the name of, and amount received for each year. that was more than thelarger of (1) the amount an line 25 for the year or (2) 55,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) After computing the difference between the amount received and the larger amount decribed in (1) or (2), enter the sum of these differences (the excess amounts) for each year: N/A (1996) (1995) .. ._.. (1994) (1G ._ c Add: Amounts from column (e) for lines: 15 16 17 20 21 ►127c I N/A . d Add: Line 27a total and line 27b total ► 1 27d 1 N/A e Public support (line 27c, total minus line 27d total) • 27e N/A f Total support for section 509(a)(2) test: Enter amount on line 23, column (e) • I 27f I S N/A g Public support percentage (line 27e (numerator) divided by line 27f, (denominator)) • 27q N/A h Investment income percentage (line 18 column (e) (numerator) divided by line 27f (denominator)) .... _ 127h I N/A °r= r8 Unusual Grants: For an organization described in line 10, 11, or 12, that received any unusual grants during 1993 through 1996, attach a list (which is not open to public inspection) for each year showing the name of the contributor, the date and amount of the grant, and a brief description of the nature of the grant. Do not include these grants in line 15. (See instructions.) TT CADIZ '23121 1a -12 -98 9 • • • YOUNG WOMEN CHRISTIAN ASSOCIATION OF Rage4 Schedule A (Form 990) 1997 HAWAII ISL� 99- 0079762 Part V Private School Questionnair (To be completed ONLY by schools that checked the box on line 6 in art IV) N/A Yes No 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing instrument, or in a resolution of its governing body? 29 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, catalogues, and other written communications with the public dealing with student admissions. programs. and scholarships? 30 31 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the period of solicitation for students, or during the registration period if it has no solicitation program, in a way that makes the policy known to all parts of the general community it serves? 31 If "Yes," please describe; if "No,' please explain. (It you need more space. artacn a separate statement.) 32 Does the organization maintain the following: a Records indicating :he racial composition of the student body. faculty. and admini,.: crave stait? _ - 32a b Records documenting that scholarships and other financial assistance are awarcec an a racially hondiscriminator; basis? - ... 32b c Copies of all catalogues. brochures, announcements, and other written communica0 dins to the public dealing with student admissions, programs. and scholarships? .. 32c d Copies of all material used by the organization or on its benalf to s _.._ - 32d If answered Stc .c any at she above. please _xplmn -nt you rises .. _sp__ -_C a____.I_ _ I 33 Does the or ancauoc ;iisaimina e by race in any .03y rain asses : _. g _ a Students' rights or Jodie ^.e5? 33a b Admissions polices? 336 c Employment offa _ci:;r 33c d Scholarships or other :Inane:al assistance? 1 33d e Ecucational pobc:es9 33e f Use of facilities? 33f g Athletic programs? i 33q h Other extracurricular :cnv :ties? 1 33h If you answerer: o any cit tne abovr please exclairi. .R you co,„„. oea c . .. 34 a Does the organization receive any financial aid or assistance from a , .rnmental __cosy? 34a b Has the organization's right to such aid ever been revokes or susoendec? _ _ 34b It you answered "Yes' to either 34a or b. please explain using an anacn_a statement. 35 Does the organization certify that it has complied with the applicable reouirements of sections 4 .01 through 4.05 of Rev. Proc. 75 -50, 1975 -2 C.B. 587. covering racial nondiscrimination? 4'No,' attach an explanation 35 723131 03 -12 -98 1 0 YOUNG WOMENS CHRISTIAN ASSOCIATION OF chedul A(Form990) 1997 HAWAII ISLA • 99- 0079762 Pages Part VI -A Lobbying Expenditures by El g Public Charities (To be completed ONLY by an eligible organ) ion that filed Form 5768) N/A heck here I► a f 1 If the organization belongs to an affiliated group. heck here ■ b I 1 If you checked "a' above and "limited control' provisions 5001✓. (b) Limits on Lobbying Expenditures (a) To be completed for ALL Affiliated group totals electing organizations (The term "expenditures" means amounts paid or incurred) N/A 6 Total lobbying expenditures to influence public opinion (grassroots lobbying) 36 7 Total lobbying expenditures to influence a legislative body (direct lobbying) 37 8 Total lobbying expenditures (add lines 36 and 37) 38 1 9 Other exempt purpose expenditures ..... .. 39 • P P expenditures 39) 1 0 Total exempt purpose .,x entlitures add lines 38 and 39 40 _ .. �, 1 Lobbying nontaxable amount. Enter the amount from the following facie - If the amount on line 40 is - The lobbying nontaxable amount is - Not over 5500.000 30% of the amount on line -0 __ Over 5500,000 out not over 51 000.000 5100.000 plus 15% cf ;he err _ess - r.er 5.50.0.005. .. Over 51.000.000 but not over 51500.000 5175 000 plus 10% OT he ' 55 eh 3 .- _0.200 41 Over 51,500,000 but not over 517.000.000 5225,000 plus 5% of Me e+cess 2 515'00.000 _. Over 517000.000 _ _ ,. _ _ j1. ^.00.000 2 Grassroots nontaxable amount (enter 255'n of line 41) 42 3 Subtract line 42 from line '36. Enter -0- if line 12 Is more inn line_ 36 43 4 Subtract line 41 from qne 39. Enter -0- If tine 11 is !non :non line 33 ' 44 ' • Caution: If there is sr amount on either line 43 or tine 44. you r -sr =re =o,,,, 1 720, • 4 -Year Averaging Period Under Section 501(h) (Some org ni ao.e s th . mace a Ede. 6 eifiesgos do n01 have sornsH : e bve solumns betas. S__ :00 s for roes l5 - nrz..icn ail Lobovino Expenditures During 4 -Year Averaging Period N / A lalendar year (or 1 (a) j (h) (c) i (d) le) scat year beginning in) ► 1957 1996 1E5 1932 io'al 5 Lobbying nontaxable amount 0 ' 6 Lobbying ceiling ambun: (150% of line 45lel I 1 0. 7 Total lobbying 1 expenditures i 0 8 Grassroots nontaxable amount 1 0 9 Grassroots ceiling amount • (150% of line 48(e)) 0 ' 0 Grassroots lobbying expenditures 1 0 Part VI -B Lobbying Activity by Nonelecting Public Charities (For reporting only by organizations that did not complete Part VI -A) N/A luring the year, did the organization attempt to influence national, state or local legislation, including any attempt to yes No Amount ifluence public opinion on a legislative matter or referendum, through the use cc a Volunteers b Paid staff or management (include compensation in expenses reported on lines c through h) . .. c Media advertisements • d Mailings to members, legislators, or the public ....._ __ 1 e Publications or published or broadcast statements f Grants to other organizations for lobbying purposes g Direct contact with legislators, their staffs, government officials, or a legislative body h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means • i Total lobbying expenditures (add lines c through h) 1 0 If 'Yes' to any of the above, also attach a statement giving a detailed description of the lobbying activities. 23141 3 -12 -98 11 YOUNG WOMENS CHRISTIAN ASSOCIATION OF Ichedu A(Form 990) 1997 HAWAII ISL 99 - 0079762 pages Part VII Information Regarding Transf o and Transactions and Relations ith Noncharitable Exempt Organizations 51 Oid the reporting organization directly or indirectly engage in any of the following with any other organization described in section 501(c) of the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organizations? a Transfers from the reporting organization to a noncharitable exemot organization of 1 Yes No (5) Cash _. 51a(i)I I X (ii) Other assets a(ii) I 1 X b Other transactions: (i) Sales of assets to a noncharitable exempt organization _ _ h(i) I X (ii) Purchases of assets from a noncharitable exempt organization . „_. _ b(ii) I X (iii) Rental of facilities or equipment b(iii) I X (iv) Reimbursement arrangements _ _.. b(iv)1 X (v) Loans or loan guarantees b(v) 1 X (vi) Performance of services or membership or fundraising solicitations b(vi) 1 X c Sharing of facilities, equipment, mailing lists, other assets, or paid employees c 1 1 X d If the answer to any of the above is "Yes,' complete the following schedule. Column (b) should always inwicate the `air market value of she goods, other assets, or services given by the reporting organization. If the organization received less than fair market value in any transaction or sharing arrangement, show in column (d) the value of the goods. other assets. or services received. N /A (a) (b) (0) (d) . Line no. Amount involved Name of noncharitable exempt organization Oescrtoton of transfers. transactions. and sharing arrangements I l ' I I I i 52 a Is the organization directly or indirectly affiliated .vith, or related >c. one or more tax-exemot organizations described 1n section 501(c' of the Coda (other than section 501(c)(3)( or in section 527? _ _ 01. I ! Yes i� No b If ' Yes," complete the following schedule. NSA (a) (b) (c) • Name of organization Type of organization Description of relationship 1 '23151 13 -12 -9a 12 Depreciation and Amortization Detail 990 P AGE 2 • 990 Description of property Asset Number Date Method/ Life Line Cost or Basis Accumulated Current year placed IRC sec. or rate No. other basis reduction depreciation /amortization deduction in service 1BUILDINGS 1BUILDING 1 VARIESISL 135.00119 1 717,396.1 354,880.1 20,497. 3IPOOL VARIiESSL 135. 00119 1 236 , 778 .1 1 79,321. 8,120. ** 990 PAGE 2 TOTAL BUILDINGS 1 1 1 1 1 954,174.1 I 434,201.1 28,617. (MACHINERY & EQUIPMENT 1111 1 4 OU I PMENT 1 1VARIESSL 15.00 119 1 272,107.! 1 236,512.! 9,018. 61 ADMINISTRATIVE VAN 1 041301981SL 5.00119 1 '. 21,943.1 731. . ** 990 PAGE 2 TOTAL MACHINERY & EOUIPMENT 1 1 1 1 1 1 294,050.1 1 236,512.1 9,749. tAND 1111 1 1 2LAND 1 1 1 1781SL .000 119 1 22,900. 0. 1 ** 990 PAGE 2 TOTAL LAND 1 1 1 1 1 1 1 22,900.1 0. 0. 1 ** GRAND TOTAL 990 PAGE 2 DEPRECIATION _ 1 1 1 1 1 1,271,124.' 670,713. 38,366. ! 1111 I 1 I 1 1 1 I I 1 I 1 1 1111 1 I ! 1 1 1 1 1 1 I 1 1 I 1 1 1 1 1 1 1 I 1 1 I I I I ! tl I I I I I I I I ?el # - Current year section 179 (D) - Asset disposed 1,.9, 13 °nib WOMENS CHRISTIAN ASSO•TION OF H • 99-0079762 FOOTNOTES STATEMENT 1 M 990 PAGE 2 PART III A - D: SEXUAL ASSAULT SUPPORT SERVICES - PROVIDES A PREHENSIVE RANGE OF SERVICES DESIGNATED TO SUPPORT, IST AND EDUCATE SURVIVORS OF SEXUAL ASSAULT AND COMMUNITIES THEY LIVE IN. IT PROVIDES PREVENTION AS L AS TREATMENT SERVICES. PROVIDED SERVICES TO APPROX. 0 INDIVIDUALS ON THE ISLAND DURING FISCAL YEAR 1998. HEALTHY START (FAMILY SUPPORT SERVICES) PROGRAM PROVIDES LY IDENTIFICATION OF FAMILIES AT -RISK FOR CHILD NEGLECT A RANGE OF INTERVENTIONS TO SUCCESSFULLY REDUCE THAT K. MOTHER - INFANT SUPPORT TEAMS PROVICE TREATMENT FOR NEW NS. PROVIDED SERVICES TO APPROXIMATELY 420 FAMILIES ON ISLAND OF HAWAII DURING FISCAL YEAR 1998. EKAHI PROGRAM- PROVIDES SERVICES TO HIGH RISK YOUTH AND IIR COMMUNITIES TO HELP REDUCE SUBSTANCE ABUSE AND RELATED ESTS AMONG HAWAII'S YOUTH AND TO HELP DEVELOP THEIR MUNITIES TO BE MORE RESPONSIVE TO YOUTH. PROVIDED SERVICE APPROXIMATELY 400 YOUTH DURING FISCAL YEAR 1998. TEEN COURT PROGRAM - TEEN COURT HOLDS HEARINGS FOR YOUTH ENDERS TO EVALUATE THE CIRCUMSTANCES OF THE OFFENSE AND FLOPS PLANS FOR RESTITUTION AND APOLOGY TO VICTIMS AND MUNITY SERVICE WORK AND EDUCATIONAL PROGRAMS. THE PROGRAM BASED ON THE PHILOSOPHY THAT YOUNG LAW VIOLATORS ARE LESS .ELY TO BECOME REPEAT OFFENDERS WHEN A JURY OF THEIR PEERS ERMINES THE SENTENCE. PROVIDED SERVICES TO APPROXIMATELY YOUTH DURING FISCAL YEAR 1998. 14 STATEMENT(S) 1 YOUNG WOMENS CHRISTIAN ASSiiirTION OF H 99- 0079762 • ARM 990 CASH CONTRIBUTIONS OF $5000 OR MORE STATEMENT 2 INCLUDED ON PART I, LINE 1D * ** NOT OPEN TO PUBLIC INSPECTION * ** NTRIBUTOR'S NAME CONTRIBUTOR'S ADDRESS AMOUNT WAII ISLAND UNITED WAY P.O. BOX 745, HILO, HI 96720 60,000. ATE OF HAWAII, DEPT. OF 741 -A SUNSET AVE., HONOLULU, HI ALTH, FAMILY HEALTH SERVICES 96816 V 908,537. PIOLANI HEALTH RESEARCH 55 MERCHANT ST. 27TH FLOOR, HONOLULU, HI 96813 187,543.. ATE OF HAWAII, DEPT. OF HUMAN P.O. BOX 339, HONOLULU, HI 96809 RVICES, MOTHER INFANT SUPP 94,395. ATE OF HAWAII, THE JUDICIARY, 345 KEKUANACA ST., HILO, HI MILY PROBATION SERVICES 966720 192,398. ATE OF HAWAII -DEPT OF HEALTH 601 KAMOKILA BLVD #350, c POLEI, HI 96707 75,000. LINTY OF HAWAII 25 AUPUNI STREET, HILO, HI 96720 10,000. UNTY OF HAWAII 25 AUPUZNI STREET, HILO, HI 95720 70,036. EEN EMMA FOUNDATION 615 PIIKOI ST, SUITE 701, HONOLULU, HI 96814 89,685. 15 STATEMENT(S) 2 OUNG WOMENS CHRISTIAN ASSO,TION OF H • 99-0079762 M 990 STATEMENT OF ORGANIZATION'S PRIMARY EXEMPT PURPOSE STATEMENT 3 PART III LANATION PROMOTE THE HEALTH & WELFARE OF WOMEN, CHILDREN & THEIR FAMILIES ON THE AND OF HAWAII. M 990 OTHER PROGRAM SERVICES STATEMENT 4 GRANTS AND CRIPTION ALLOCATIONS EXPENSES TS RELATED TO AQUATICS PROGRAM, PRE- SCHOOL DAY CARE 428,932. GRAMS, CHILD AND FAMILY PROGRAM SERVICES, FITNESS AND S PROGRAMS. AL TO FORM 990, PART III, LINE E 428,932. M 990 DEPRECIATION OF ASSETS NOT HELD FOR INVESTMENT STATEMENT 5 COST OR ACCUMULATED CRIPTION OTHER BASIS DEPRECIATION BOOK VALUE LDING 717,396. 375,377. 342,019. D 22,900. 0. 22,900. L 236,778. 87,441. 149,337. IPMENT 272,107. 245,530. 26,577. INISTRATIVE VAN 21,943. 731. 21,212. AL TO FORM 990, PART IV, LN 57 1,271,124. 709,079. 562,045. M 990 OTHER ASSETS STATEMENT 6 CRIPTION AMOUNT ONDITIONAL PROMISE TO GIVE 30,000. AIRS AND MAINTENANCE 33,125. AL TO FORM 990, PART IV, LINE 58, COLUMN B 63,125. 16 STATEMENT(S) 3, 4, 5, 6 'DUNG WOMENS CHRISTIAN ASSO,TION OF H 99- 0079762 LM 990 PART V - LIST OF OFFICERS, DIRECTORS, STATEMENT 7 TRUSTEES AND KEY EMPLOYEES EMPLOYEE TITLE AND COMPEN- BEN PLAN EXPENSE [E AND ADDRESS AVRG HRS /WK SATION CONTRIB ACCOUNT ' BUGADO PRESIDENT 6 W. KAWAILANI ST., HILO, HI 2.0 20 0. 0. 0. .BEL CAMBLOR V - PRESIDENT 8 KALANIANAOLE AVE., HILO, HI 0.75 20 0. 0. 0. .NADETTE BAKER V - PRESIDENT C, 919 ULULANI ST., HILO, HI 0.75 20 0. 0. 0. AN ZIMMERMAN -LEE TREASURER KIPUNI STREET, HILO, HI 96720 0.75 0. 0. 0. A FENG DIRECTOR NOU ST., HILO, HI 96720 0.75 0. 0. 0. INE HISASHIMA DIRECTOR LUHAU PLACE, HILO, HI 96720 0.75 0. 0. 0. IE ROBINSON DIRECTOR BOX 727, KURTISTOWN, HI 96749 0.75 0. 0. 0. S NISHIDA DIRECTOR K OF HAWAII, P.O. BOX 305, 0.75 0, HI 96720 0. 0. 0. RLOTTE KAIMI- MORIMOTO DIRECTOR 3 WAIANUHEA WAY, HILO, HI 96720 0.75 0. 0. 0. ITH FORDHAM SECRETARY 3 BOX 14025, KEAAU, HI 96749 0.75 0. 0. 0. 17 STATEMENT(S) 7 YOUNG WCMENS CHRISTIAN ASS IATION OF H 99- 0079762 7SAN LABRENZ EXEC DIRECTOR • )X 1814, HILO, HI 96720 40. 0. 0. 0. LROL LINDO- MOULDS DIRECTOR :R 1 BOX 5719, KEAAU, HI 96749 0.75 0. 0. 0. ,LEN OKUMA SECRETARY ) BOX 1575, HILO, HI 96720 0.75 0. 0. 0. [Y KUWAYE DIRECTOR i1 KOMOMALA DR., HILO, HI 96720 0.75 0. 0. 0. )ANN OTANI -HAUGH DIRECTOR ' UALEHUA STREET, HILO, HI 96720 0.75 0. 0.. 0. :NRILENE PICKENS DIRECTOR LIKEKE STREET, HILO, HI 96720 0.75 0. 0. 0. .UREEN SATURINO DIRECTOR 3 UHALOA PLACE, HILO, HI 96720 0.75 0. 0. 0. ,REN WILLIAMS DIRECTOR 15 AINAOLA DRIVE, HILO, HI 96720 0.75 0. 0. 0. )TALS INCLUDED ON FORM 990, PART V 0. 0. 0. 'HEDULE A OTHER INCOME STATEMENT 8 1996 1995. 1994 1993 SCRIPTION AMOUNT AMOUNT AMOUNT AMOUNT SCELLANEOUS 49,522. 49,412. 10,706. 37,189. IMMING POOL RENT TAL TO SCHEDULE A, LINE 22 49,522. 49,412. 10,706. 37,189. 18 STATEMENT(S) 7, 8 For., '4562 Deeciation and Amortization OMB Na. 1515 -0172 997 (Inc g Information on Listed Property 0 Department of the Treasury Attachment Internal Revenue service �. Attach this form to your return. sequence No. 67 Name(s) shown on return Business or activity to •winch this form relates Identifying numoer YOUNG WOMENS CHRISTIAN ASSOCIATION OF HAWAII ISLAND FORM 990 PAGE 2 99 - 0079762 Part 1 Election To Expense Certain Tangible Property (Section 179) (Note: If you have any listed properry,"eomplete Part `/ before you complete Part I.) 1 Maximum dollar limitation. If an enterprise zone business. see instructions 1 18,000. 2 Total cost of section 179 property placed in service 2 3 Threshold cost of section 179 property before reduction in limitation 3 $200.000 4 Reduction in limitation. Subtract line 3 from line 2. If zero or less. enter - 4 5 Dollar limitation for tax year. Subtract line 4 from line 1. If zero or less, enter -0-. If married filing separately. see instructions 5 6 (a, Oescrioncn of orooena (Pt Cast (business use only, (c, Elected cost 7 Listed ro erty. Enter amount from line 27 • I 7 P P 8 Total elected cost of section 179 property. Add amounts in column (c). lines 6 and 7 8 9 Tentative deduction. Enter the smaller of line 5 or line 8 9 10 Carryover of disallowed deduction from 1996 _ 10 11 Business income limitation. Enter the smaller of business income (not less than zero) or line 5 11 12 Section 179 expense deduction. Add lines 9 and 10, but do not enter more than line 11 12 13 Carryover of disallowed deduction to 1998. Add lines 9 and 10. less line 12 ► 13 Note: Do not use Part 11 or Part III below for listed property (automobiles. certain other Venicies. cellular (elephones. certain computers. or Oroperty used for entertainment. recreation. or amusement). Instead. use Part V for listed proper.^/. part 11 ll MACRS Depreciation For Assets Placed in Service ONLY During Your 1997 Tax Year (Do Not Include Listed Property.) Section A - General Asset Account Election 14 if you are making the election under section 168(1)(4) to group any assets placed in se:v'ce during -he tax year unto one or more general asset accounts. check this box. See instructions _. ► I • Section B - General Depreciation System (GDS) ;See instructions.) lbl. o 5 or a) c^. • Oass',. ca'cn- I xz e"y ye of - 'isa 'se j' C.,n._ 71... -:roc 9i - ":y -. _scan. as - ode n sarv:ca I s__s.. -_pits; 15 a 3-year property • b 5 -year property c 7 -year property d 10-year property e 15 -year property f 20-year property l l g 25-year property ( 25 yrs. S/L / 27.5 yrs. MM S/L h Residential rental property / 27.5 yrs. MM • S/L / MM S/L i Nonresidential real property MM S/L Section C - Alternative Depreciation System (ADS) (See instructions.) 16 a Class life S/L 1 b 12-year 12 yrs. S/L I c 40 -year / 1 40 yrs. MM 5/L Part 111 Other Depreciation (Do Not Include Listed Property.) (See instructions.) 17 GDS and ADS deductions for assets placed in service in tax years beginning before 1997 I 17 18 Property subject to section 168(f)(1) election 18 19 ACRE and other depreciation 19 38,366. Part IV Summary (See instructions.) 20 Listed property. Enter amount from line 26 . 20 21 Total. Add deductions on line 12, lines 15 and 16 in column (g). and lines 17 through 20. Enter here and on the appropriate lines of your return. Partnerships and S corporations - see instructions 21 38,366. 22 For assets shown above and placed in service during the current year, enter the portion of the basis attributable to section 263A costs 22 LHA For Paperwork Reduction Act Notice, see the separate instructions. Form 4562 (1997) 98 19 Fc'n 4562 (1997) Page 2 f art V Listed Property - Automobiles, Certa er Vehicles, Cellular Telephones, Certain C ers, and Property Used for Entertainment, Recreation, or Amuse t Note: For any vehicle for which you are using the standard mileage rate or deducting lease expense, complete only 23a, 23b. columns (a) through (c) of Section A, all of Section 8, and Section C if applicable. Section A - Depreciation and Other Information (Caution: See instructions for limits for passanger automobiles.) 23a Do you have evidence to support the business /investment use claimed? ! 1 Yes I No 123b1f "Yes." is the evidence written? I 1 Yes L ! No (a) (b) Date (c) (d) (e) (f) (g) (h) (i) Business' Sass for be orec,anon Elected Type of property placed in investment C ost or Ibus :nets, :nvesrr -.tint Recover/ Method/ Depreciation section 179 (list vehicles first) service use percentage other basis UeP Only) period Convention deduction test 24 Property used more than 50% in a qualified business use: I %I ! I I I %I 1 I 1 25 Property used 50% or less in a qualified business use: I I %I SiL - ! • I %I 1, IS /L- I %I S /L• i I % I SR_ - 26 Add amounts in column (h). Enter the total here and on line 20, page 1 • - 26 1 27 Add amounts in column (i). Enter the total here and on line 7, page .... 27 Section 6 - Information on Use of Vehicles Complete this section for vehicles used by a sole proprietor. partner. or other "more than 5% owner.' or related person. If you provided vehicles to your employees. first answer the questions ;n Section C to sae if you meet an exception to completing this section fcr those vehicles. (a) I (b) I (c) i (d) (e) i (f) 28 Total busness,'investment miles driven cunng he Vehy_'e Venice ' ' /eeice I Vehicle VcnicIe . ' /ehm!e year (DO NOT include commuting miles] • 29 Total commuting miles driven during the year ) 30 Total other personal (noncommuting) miles i 1 i I driven • 31 Total miles driven during the year • 1 Add lines 28 trough 30 Yes No ' Yes ' No Yes No ! Yes No i Yes ! No 1 Yes No 32 Was the vehicle available for personal use ! • . I l l during off'duty hours? 33 Was the vehicle used primarily by a more 1 ! • than 5% owner or related person? i i I I 34 Is another vehicle available for personal i ! use? ! I i 1 1' Section C - Questions for Employers Who Provide Vehicles for Use by Their Employees Answer these questions to determine if you meet an exception to completing Section 8 for vehicles used by employees who are not more than 5% owners or related persons. I Yes I No 35 Do you maintain a written policy statement that prohibits all personal use of vehicles. including commuting, by your employees? 36 Do you maintain a written policy statement that prohibits personal use of vehicles. except commuting. by your employees? See instructions for vehicles used by corporate officers. directors, or 1% or more owners 37 Do you treat all use of vehicles by employees as personal use? 38 Do you provide more than five vehicles to your employees. obtain information from your employees about the use of the vehicles. and retain the information received? 39 Do you meet the requirements concerning qualified automobile demonstration use? Note: If your answer to 35, 36, 37. 38. or 39 is "Yes.' you need not complete Section 8 for the covered vehicles. Part VI Amortization (a) (b) I (c) (d) (e) (0 Description of toss Dateamortimuan i Amortizable Cane amonianan Amortcation begins I amount section 11 Pend or; ercenog 5 , for yea 40 Amortization of casts that begins during your 1997 tax year: 1 41 Amortization of costs that began before 1997 1 42 Total. Enter here and on "Other Deductions" or. "Other Expenses" line of your return 42 )8 20 TREASURY DEPARTME� • N TERNAL REVENUE SERVICE • otstrecr DelecTa NOR -1:0-65-50 [Eti P. O. NORCO!, HONOLULU. SARAH 14103 rWIT RIPER TO AUG 1 0 1965 Form L•178 Code 414 AIR MAIL rURPOSs Religious and Educational Hawaii Island Young Women's ADDRESS INOUTAas • FILE RarURNS •ITH Christian Association DISTRICT DIRECTOR Or INTERNAL REVLNUE 145 Ululani Street Hilo, Hawaii 96720 Hono lulu FORM Se0.A •• ACCOUNTING ►lRIOD Mesdames: OUIRtO tNOIN• December 31 Yet . Ma • On the basis of your stated purposes and the understanding that your operations will continue as evidenced to date a will =dam to these prop -ed in your ruling opplicaticn, w. have concluded that you are exempt from Federal income tox_as an organization described in section S01(c)(3) of the Internal Revenue Code. Any changes in operation from those described, or in your character or purposes, must be reported immediately to your District Director for censtdervtion of their effect • upon your exempt status. You must also report any change in your name a address. You are not required to We Federal income tax ratans so long as you retain an exempt status, un- less you are subject to the tax on unrelated business income imposed by section 511 of the Code, in which event you are required to file Form 990 Our determination as to your liability for filing the annual information return, Form 990 Is set forth above. That required, d, period be filed on a before the 15th day of tie fifth month after the close of your annual indicated above. Contributions made to you are deductible by donors as provided in section 170 of the Code. Be- quests, t ap devises, es under the provisions of section 2 estate 2055, 2106 2522 of the ode. and gift tax purposes You are not liable for the taxes imposed under the Federal Insurance Contrlbutlans Act (social security taxes) unless you file a waiver d exemption certificate as provided in such act. You are knot flable jar;lhe fax imp :tied under the Federal Unemployment Tax Apt ;Inquiries about the waiver of exemption certificate for social security taxes should be addressed to this office, as should any questions concerning excise, employment a other Federal taxes. This to a determination letter. • Very truly yours, eins-n Ever•. S. Lloyd District Director • • • FORM L•1711 is ) • ACORD !CERTIFICA" OF LIABILITY INSUI NCE DATE(MM /DD/YY) 01/25/2000 PRODUCER (808)540 - 3333 FAX (808)540 - 3334 1HIS GERI II-IGAI E I5 ISSUED AS A MA rI ER OF INHORMATION American Insurance Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 9 y r HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 900 Fort St. Mall, Suite 500 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Honolulu, HI 96813 -3705 COMPANIES AFFORDING COVERAGE COMPANY Western World Insurance Co. Attn: Ext: A INSURED COMPANY Y W C A of Hawaii Island g 145 Ululani St Hilo, HI 96720 COMPANY COMPANY D COVERAGES . THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION - LIMITS TR DATE (MWDDNY) DATE (MM /DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY PRODUCTS. COMP /OP AGG $ Included A CLAIMS MADE X OCCUR NGL753211 12/07/1999 12/07 /2000 PERSONALBADV INJURY $ 1,000,000 OWNERS & CONTRACTORS PROT EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE (Any one fire) $ 200,000 MED EXP (Any one person) $ 1, 000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON -OWNED AUTOS (Per accident) PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY'. EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ 1 UMBRELLA FORM AGGREGATE $ ' OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATION AND ! TORY LIMITS ER EMPLOYERS' LIABILITY EL EACH ACCIDENT $ THE PROPRIETOR/ INCL EL DISEASE - POLICY LIMIT $ PARTNERS /EXECUTIVE OFFICERS ARE: EXCL EL DISEASE - EA EMPLOYEE : $ OTHER DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES /SPECIAL ITEMS The certificate holder is named as additional insured in accordance with the General Liability policy orovisions. Sexual Assault Support Services; Family Support Services Ekahi Program CERTI(=.ICATE NOLOER CANCELiA11pN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL The Hawaii County Finance Dept., County of HI 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Their Officers, Agents & Employees BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO� OBLIGATION ,XO�R LIABILITY 25 Aupuni Street OF ANY KIND UPON THF� TA WLU7+ Hilo, HI 96720 AUTHORIZED REPRESENTATIVE r By ; — 1 Wn , C P.C,U. ACORO254 (1t95) g r, ACORD CORPORATION 1988 General Agent • Ara triement of Chan ter - - Nun - Profit CorporaCj,n FILING PEE 85.01) PILE IN bUPLICAhI? (Certification charge :3 .10 per page - optional) STATE OE IINA /AII AGENCIES C�, UL'PAfaMENT OF fIEGULATORY Ar .O c� • ' • 7 � , (f. ..: • nE \ t; -1 Business Registration Division . 1010 flichauls Street Mail in j Address: P.O. Box 40, Honolulu, Iiawaif 90810 1 I : 7 .... . In the Matter of the Amendment of .��•�{[� /7(. 1 the Charter of Incorporation of 1 DEPi.UP n @li!.rsi'i�iY i,r•' •' 1 - t ,LIJUES 71n)E Or H ^���111 HAWAII / YOUNG WOMEN'S 1 ^- ^• CURT S'I'.I.A1•1 ASSOC 1.ATION 1 CERTIFICATE OF AMENDPAFNT The undersigned duly authorized officers of 11-'+n:tn 7I .1s1,7\1\10 Y(Ilfpl( WOMEN' S CItRTST EAN ASSOCIATION , a Hawaii non- profit corporation do hereby reby certify that at u special meeting of the members of said corporation duly called and held at —.I f u' i lm m i n I :a a iv' X.W. --- - - - _, on the 2 9 1 . 1 1 . day of ' :Y_ , 19tl0 , for the purpose of amending the Charter of Incorporation, it was voted by not less than two - thirds of the members present at the n)eeting to amend the Charter of Incorporation of said corporation, as set forth in the exhibit attached hereto and made a part of this Certificate. IN WITNESS WHEREOF, the undersigned have hereunto sel (heir hands this 29Lhiay of J anua.y , 19 50. c J • Off held: i'resl or - - - - - - -- SPATE OF HAWAII %fQ. %J'z1J); r( &Utsttti Uf Vice held: Treasurer COUNTY OP HAWAII ) SS Leila Kamm and Jo -Lyn f'.Llanesa being first duly sworn on oath depose and say that they are the President and Treasurer _ , respectively, of HAWAII ISLAND YOUNG WOMEN 1 S CHRISTIAN f that as such officers they are duly authorized to sign the foregoing Certificate of Amendment; and that they have read the said Certificate and attached Exhibit, know the contents thereof, and that the same are true. Subscribed and sworq^,to before me this ,. _ it 4 J ,- 2_? clay of ti ``__ u(D � ( / f � f � - ; 1 � 9 J / 80 - Uf ice held: 7/'res`�. en ,6�xt[�i I ' I Y�' 4 � 1' �l ' -A �r � . U4.4'r, f11 Notary Public, 'h _ S. ___ — Judicial-Circuit, Office [kid � rcasu:rejl • • • • EX 'P(t Cl;It'1_1 CA'PL 01__ AMENbi1P_IIT lln1n-i`.1 Sec:re Lary of Lhe Il;tw;tii Is l;ii Y. unity Women sL.i.tnin Associ.a Lion , a Ilaw,:ii 1 norm 1. corpornLi do:,; ii rreh curL.,ify LI] L ;.iL a 'nee Li.ny ol: mentlio r:; duly ca.I..Lcd ;Au( hc:Ld, l)tc char Ler of tnevi:potaLion v1 LIic Hawaii. :I.s.la.id Your Women s Chris Lian nssoc.n was amended in .fual Lo read as se L for Lb in Lhc Amended Char Ler of :I: ncorjioration aLLadied Lo Litis Exhibi.L and iticorporaLed herein by reference • D,LtH al. Il Iluwa -i:i rehru • 19 • • • • • • • • DEPARTMENT OF REGULATORY AGENCIES STATE OF HAWAII In the Matter of the Amendment of ) the Charter or Incorporation of ) ) EATIAII ISLAND YOUNG W'OAiEN' S ) CHRISTIAN ASSOCIATION ) ) ) CH- ?^= OF _. ;COR_ c-r. _n:: T The na: ^.e of the non-profit cc= " shall _ n =.::=-_I ISLAND YOLNG S CHRIST A c I - �._SCC_.._LG_: and ... be , - =F4 - trrcf: to as the HAWATI ISLANO The location of the principal office of the Associaltion shall be ih the City of Hilo, County and State of Hawaii. III. The Hawaii Island Young Women's Christian Association, a member Association the Young n .On C= t� YCIl_tC� Women's Christian Association of the United States of America unites in the following statement of purpose: • • shall be admitted to membership. Cf the two types of members only members shall be eligible to vote. ti7T. The Constitution: shall he adopted and may be amended or repealed by a two-thirds affirmative vote of the voting members present at a regular meet_ ; of the m or a meeting c'.:_ held _ _ i - hat CC2COM _J-. the fo _ ng c.r, '. , "eme a e mot- e. :he amendrne.it shall be .__. the r.=.'__ cf Directors. amendment c r= __ • D. T e do not lc: _c ......_ _ .. in the National A_sociaticn c. Conies of the nr0cosea am.e n: ne..t of a'.c_._._._a_s shall be mailed to all voti-:c- . o the Association at least two ..elks in a_.-.a_.__ of the meeting. d. In all cases, notice of the -.eetir include notice that amens. -.ants to the constitution are to be cons =r.o,a anc voted. %ITT The corporation is not organized for profit and will not issue stock. No part of its assets, income or earnings shall be used for dividends, or other withdrawals or distributed to any of its members, directors or officers except for services actually rendered to the corporation. Upon any .dissolution of the corporation, the Board of Directors shall, after paying or making provision for the 3. X. The corporation hereby cr-ated shall be = to existing laws and all laws that may hereafter be enacted aoplicable to corporations of this character. IN WITYESS I havn h=r.o.unFo q.nt 7V . and caused the official scal of the Decift.Tect or ;:= o - 'no 5 ata cf Hawa'; Director of of the 5:at.:2 of 5. CONSTITUTION of the YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF HAWAII ISLAND ARTICLE I. NAME AND PURPOSE The Young Women's Christian Association of Hawaii Island, a member Association of the Young Women's Christian Association of the United States of America, unites in the following statement of purpose: • "The Young Women's Christian Association of the United States of America is a women's membership movement nourished by its roots in the Christian faith and sustained by the richness of many beliefs and values. Strengthened by diversity. the Association draws together members who strive to create opportunities for women's growth, leadership and dower in order to attain a common vision: peace. justice. freedom and dianity for all people he Association will thrust its collective power toward the elimination of hoicism •wherever it exists and by any means necessary. AR iCLE II. ME ?V1G 'ON SEC . 1 Qualifications. u::ierrlen_,ts =c A. Qualifications for members. Members of this Association omen Seal. w en and girls 12 vears of ace or over. who express an interest In oein.o pad Of the YWCA. All • members. 15 years of ace and over shall have the .r.vileae of wring. A _ giri or woman may loin the YWCA because she wishes to be related to the YWCA for one or more of the following reasons: to partidpate in programs. to serve as a leader to further the YWCA purpose. and • to support the YWCA program. B. Requirements for all members: Membership dues Payment of dues is required. C. Exemptions: Members of certain program groups may be exempted from YWCA membership by action of the Board of Directors. SECTION 2. Membership of Individuals in the National Association. - - - Membership in a member Association carries with it membership in the YWCA of the U.S.A., which is a participating member of the World YWCA. `WC?. Cons tnt_cn /Rer ='o 1 • • SECTION 3. Transfer of Membership. Membership will be received in transfer from any other member association of the YWCA of the U.S.A. SECTION 4. Responsibility of Voting Members. The voting members, acting in accordance with provision in the Constitution and By- Laws, are responsible for: • A. As Individuals: 1. Electing a Board of Directors to whom they delegate responsibility for the direction of the Association. 2.. Electing a•Nominating Committee and any other standing committees specified in this document as elected committees. B. As a Corporate Body: • 1. Having the final vote on any constitution changes and any questions affecting affiliation with the Younc Women's Christian Association of the U.S.A. 2. Discharging such other responsibilities as are outlined ln the By-Laws of ::`e ,Association. SECTiON 5. YWCA, Associates A. YWCA Associates. Men and boys 12 years of ace and over participating in YWCA programs shall be called YWCA associates, but shall not be considered voting members of the YWCA. They pay such fees as are determined by the Board of Hi S. Giric and boys under 12 years of ace participating in the 'VV\ICA. pay recistrar on fees as determined by the Board of Directors. ARTICLE III. DELEGATES TO NATIONAL CONVENTION Deieaates to the National Convention. Voting delegates to the convention of the Young Women's Christian Association of the United States of America must be electoral (voting) members who have consented to individual acceptance of responsibility to further the achievement of the purpose in the life of the Association. ARTICLE IV. BOARD OF DIRECTORS • SECTION 1. Qualifications for Members of the Board of Directors, of the Nominating Committee and of Standing Committees Members of the Board of Directors, of the Nominating Committee, and of Standing Committees must be electoral (voting) members who have consented to individual • acceptance of responsibility to further the achievement of the purpose in the life of the Association. YWCA Constitution /Revised 1996 2 • • SECTION 2. Officers • The Board of Directors shall elect the officers of the Association. They shall have the powers and perform the duties described in the By -Laws of the Association. SECTION 3. Responsibilities Responsibilities for carrying on the work of the Association shall be delegated to the Board of Directors by the electorate of the Association: A. As the elected leaders of the YWCA, the Board of Directors is responsible for: maintaining the YWCA as a separate autonomous women's organization with an established Mission; fostering development of the Association as a women's membership movement: communicating the Mission to members and assuring that they have opportunities to take part in furthering it; determining and carrying out the policies and programs of the Association: Insuring that the Associations policies and practices reflect the YWCA's organizational commitment to racial. ethnic. and cultural diversity: controlling opera'Ina funds and Capital assets for the use and l :e''.evit of the Association: assuming final ,csvOrfS10!II y for personnel cCiICbS and for employment of _.a-. requiring the executive director to be a voting member or associate of .`e Association. maintaining a responsible relationship with the YWCA of.Ihe U.S.A.. as embodied in Article 11 of the National Constitution. E. The Beard of Directors elects the officers of the Asscciaticn_ C The Board of Directors is res : o-ns':ble fcr establishing the oroa am of he Association and the planning process by which it is determined. D. The Board of Directors determines those matters to be presented at membership meetings for review and discussion and those matters to be submitted for vote. The board shall accept the action of the membership meeting on those matters submitted for vote and shall take into account the discussion at the membership meeting on matters presented for discussion only. E. The Board of Directors shall report at the annual business meeting on the work of the Association during the past year and on plans for the ensuing year. F. The Board of Directors approves all contracts and leases. SECTION 4. Responsibilities with Respect to Membership Development. The Board of Directors, together with the professional staff, is responsible for making possible the growth of members toward understanding the purpose of the Association and sharing in its realization. YWCA Cons * itulion /Revised _9'96 3 SECTION 5. Responsibility with Respect to Property and Capital Fund Title to the real property of the Association shall be vested in the corporation under its corporate name. Only by the authority of the Board of Directors shall obligations or mortgages be made chargeable to the real property of the Association. All trust corporation. The Board of Directors may use the income there from only for the purpose for which such funds are held. All contracts and leases shall require the approval of the Board of Directors. SECTION 6. Number • The Board of Directors shall consist of no fewer than 12 or more than 25 electors. plus • such ex- officio members as are provided for in the By -Laws. SECTION 7. Selection of Directors A. • Nomination. Procedures for the nominating of Board members as established in the By -Laws of the Association should provide a choice of candidates at each elect :on and shall assume a representative Board of Directors. B Section. Terms of Office. Vacancies 1. E'iecticn. One -third of the entire number of the Board of Directors. exclusive of ex- officio members. shall be elected annually by the voting members from candidates nominated according to provisions in Article XII of this document 2. Term of Office. The term of off Ice is three years. The date of the annual business meeting of the membership at which election of beard members is • reported is the date on which such terms of office begin and expire. No member of the Board of Directors may serve more than two full terms in succession unless exception is made according to the following provisions: a. Exception may be made when renomination to the Board of Directors is • requested by the Nominating Committee of the Board in order that the members - serving two full terms previously maybe nominated for her first term as president of the Association. b. Exception may be made to extend the term of a president by nominating her to fill a vacancy for not more than two years of an unexpired term when unusual circumstances require continuity in the office of president. 3. Vacancies. Any vacancy occurring in the interim between annual elections shall be filled by the Board of Directors from nominations made by the Association Nominating Committee. The person elected to fill such vacancy shall serve the remainder of the year. She shall then be eligible for nomination and election for two succeeding full terms. YWCA Constitution /Revi 199E 4 • SECTION 8. Committees of the Board of Directors There shall be such standing and special committees as are found by the Board of Directors to be necessary to direct the various activities of the Association. The chairman of standing committees shall be selected from the Board of Directors and shall be appointed annually by the president. ARTICLE V. OFFICERS OF THE ASSOCIATION SECTION 1. Officers and Their Election • A. Officers. The Officers of the Association, who shall serve also as officers of the Board of Directors, shall be a president, two or more vice presidents, a secretary and a treasurer. They shall have the power and perform the duties as provided in the By- . LaWS of the Association. B. E'ieotion. The officers shall be chosen by ballot of The Board of Directors from among its own number, at a special meeting of the Board to follow within seven (7) days of the Annual Meeting and in accordance with provisions in the By- Laws. They shall serve for one year or until their successors are elected. ARTICLE VI. COMMITTEES OF THE ASSOCIATION SECTION 1. Elected Committees The voting members of the Association shall elect the Nominafing Committee of the Association and any other committees specified as elected committees. at the time of the Annual Meeting. The method of election and the functions of the committee shall be indicated in the By -Laws of the Association. All members of the elected committees shall be voting members. SECTION 2. Appointed Committees The president of the Association shall appoint all other committees of the Association according to provisions in the Association By -Laws. SECTION 3. Advisory Board There shall be an Advisory Committee of not less than five members, both men and • women, elected by the Board of Directors, and chosen from persons of good standing in the community who are in accord with the purpose of the Association. They need not be members or associates of the Association. The president, treasurer, executive director, . and chairman of the finance committee (if appointed by the Board of Directors) shall also serve on the Advisory committee. They shall report to the Board at least once annually. YWCA Constitution /Revised 1996 5 r. • • ARTICLE VII. EMPLOYED STAFF SECTION 1. Professional Leadership A. The professional leadership of the Association shall be entrusted by the Board of Directors to an Executive Director and such other employed professional staff as may be required. B. Functions. The functions of the professional staff and their relationship to the Board of Directors and its committees shall be defined in the By -Laws. SECTION 2. Other Staff Members • Clerical and maintenance staff shall be employed by the Board of Directors according to the policies of the Association. • ARTICLE VIII. COMMIUNI T Y UNIT SECTION I. Organization An .Association, throuah its Board of Directors. may organize any such community Units as may be needed in Individual communities. Each community unit Shati be administered in accordance with he unit By-Laws authorized and approved by the Board of Directors. SECTION 2. Discontinuance The Associations through It Board of Directors may discontinue any or can? °d unit within the Association, provided there has been consultation with the administrative committee of the';ommunity unit concerned, and when requested. with the voting members of the unit. SECTiON i iON 3 Authority for Decision and Action Final decision and action regarding the organization or discontinuance of a community unit shah be by concurrence of the Board of Directors, and the particular community unit. Such decision and action shall be reported to the Annual Meeting of the Association. ARTICLE IX RULES OF ORDER The proceedings of this Association shall be governed by Roberts Rules of Order, revised, except in cases where these rules conflict with provisions of the Constitution or By -Laws of the Association. YWCA Constitution /Revised 1996 6 • ARTICLE X. AMENDMENTS, TRANSFER OF MEMBERSHIP, CHANGE IN FORM OF ORGANIZATION, AND DISSOLUTION OR REORGANIZATION OF THE ASSOCIATION SECTION 1. General Amendments This Constitution shall be amended by a two- thirds affirmative vote of the voting members, ._ - at a regular or adjourned regular meeting of the membership or a meeting duly held for that purpose. provided that the following requirements are met: A. The amendment shall be approved by the Board of Directors. B. The amendment does not relate to membership in the National Association. • • C. Copies of the proposed amendment or amendments shall be mailed to all votinc members of the .Association at least two weeks in advance of the meeting. �. In all cases. notice of the meeting shall Include notice that amendments to the. Constitution are to be considered and voted. SECTION 2. Transfer of Membership in the Natrona, Association or Chance. in Form of Organization Amendment of this document to effect transfecof the Association's membership in the National Association in order for it to become another form of YWCA directly related to the YWCA of the U.S.A., may be accomplished by a two- thirds affirmative vote of the vot!nc members at two successive membership meetin s provided that ' requirements Have been met A. Inc proposal was Bop -rove 'n, the Board of eo s _ fre it t with �. a; .;i :J r wr cdiisu''a iGr! o: i.r�: ^:e National Board. B. The two meetings at which action was taken were at least six months apart and one of these was an- annual business meeting of the membership C. Copies of the amendment or amendments were made available to the voting members at least two weeks prior to each meeting. D. The notice of these meetings stated that the proposed action would be considered and voted. YWCA Constitution /Revised 1996 7 * • • • SECTION 2. Executive Director The Executive Director of the Association shall be the Executive Officer of the Association and of the Board of Directors. The Executive Director shall be the head of the employed staff and shall be a voting member or associate of the Association. The Executive Director is responsible for the execution and administration of policies and programs approved by the Board. The Executive Director attends and participates in discussion in all meetings of the Board of Directors, and of the Executive Committee, except when matters concerning her /his own employment are under consideration. The Executive Director may attend and participate in all meetings of standing and special committees. The Executive Director acts as the agent of the Board of Directors in the employment and release of staff according to the policies and procedures established by the Board of Directors. The Executive Director has final responsibility for employment and release of clerical and maintenance staff under policies established by the Board of Directors, but may delegate direct responsibility for such employment and release. As head of staff, the Executive director is responsible for the supervision and direction of staff and for the implementation of approved personnel policies. SECTION 3. Other Professional Staff Members of the professional staff under the leadership of the Executive Director shall be responsible for carrying our the objective of the YWCA through the specific functions assigned to them by the Board of Directors, and for relating their specialized work to the total program of the YWCA. They shall attend and may participate in the meetings of all committees for which they carry professional responsibility. SECTION 4. Limitation of Function No professional staff member shall be eligible for membership on the Board of Directors, or to any office or for appointment to any committee provided for in the Constitution and By -Laws. ARTICLE XIV. AMENDMENTS Provision of these By -Laws may be amended or repealed and new By -Laws adopted by the affirmative vote of two- thirds of the voting members at a meeting duly held for that purpose, provided that two weeks' notice of the proposed amendments shall be given. This constitution and By -Laws include revisions of 1948, 1954, 1961, 1962, 1967, 1968, 1971, 1973, 1976, 1977, 1986, 1988, 1989, 1991, 1992, 1996. YWCA By- Laws /Revised 1996 8 • • BY -LAWS of the HAWAII ISLAND YOUNG WOMEN'S CHRISTIAN ASSOCIATION ARTICLE I. MEETINGS OF THE VOTING MEMBERS SECTION 1. Annual Meeting The Annual Meeting of the Association shall be held in October of each year. SECTION 2. Special Meetings Special meetings for the transact -on of necessary business of the Association may be called by the Secretary at the direction of the ?resident upon action of the Board of Directors, or at the written request of any en voting members. Notice of such special mee Inc shall state the mat tars to be considered and no other business shall be L_0 :.OaCted at such meetincs. = R=CTTON 3. Notice cf Annual and =t__ t cf each _:':nasal and special meetinc shall be in writinc _ and °^ not less than three weeks prior to the date of the meetinc to the voting members on record at time of mno. SECTION 4 . Qu_nm At any annual or special meeting, 40 electoral (voting) members shall constitute a quorum for all purposes unless the vote of a larger number of voting members shall be required by law or these By -Laws. ARTICLE II. AGENDA FOR ANNUAL MEETING In addition to such other activities which promote the purpose and program of the Association, the following business and no other shall be transacted: 1. Presentation of the Annual Report of the Board of Directors, financial statement, and consideration of the program for the ensuing year. YWCA By- Laws /Revised 1991 - 1 - • 2. Election of the new members of the Board -of- Directors-. - -. to serve for the ensuing year. 3. Election of the members of the Nominating Committee to present nomination at the next annual meeting. 4. Such other business, notice of which shall have been included in the notice of the meeting. ARTICLE III. NOMINATING COMMITTEE OF THE ASSOCIATION - ELECTION PROCEDURES • SECTION 1. Nominating committee of the Association • A. Number. The Nominating Committee of the Association shall be an elected committee. It shall consist of five members, representative of the 61 -rent types of leadership in the Association, all of whom shall be voting members and only two of whom shall be members of the 'Board of Directors, one of whom shall serve as chairman. The president and the executive director shall be ex- officio members of the committee but without the right to vote. B. Election. All the member of the Nominating Committee shall be elected at the Annual Meeting. They she_'_serve until the next annual election. Vacancies occurring in the committee may be filled by the committee with the approval of the Board Of Directors. C. Duties. It shall be the duty of the Nominating Committee to secure and keep a list of potential candidates • dual' -ed through skill and experience for places of leadership in the Association. They shall present candidates for vacancies an the - Board of Directors occurring during the interim between regular elections. SECTION 2. Nomination and Election Procedures A. Nomination. The Nominating Committee shall present to the Association voters a ballot including nominees for members of the Board of Directors, the Nominating Committee and any other committees specified as elected committees, three weeks in advance of the Annual Meeting of the Association. All ballots should offer a choice of candidates. Members not satisfied with the ballot as - presented shall have the opportunity to "write -in" the names of candidates they wish to see elected. YWCA By -Laws /Revised 1991 - 2 - • 4 B. Elections. The secretary shall enclose with each notice of the Annual Meeting to be sent to each voting member, one copy of the ballot, and a return envelope together with instructions that the voting member must cast her ballot by returning it at least 24 hours before the time of the Annual Meeting. The Board of Directors shall be responsible for the establishment of balloting methods that shall safeguard the rights of the voting members to a secret ballot and shall provide assurance that ballets are cast only by voting members. ARTICLE IV. OTHER COMMITTEES OF THE ASSOCIATION The president shall have the authority to appoint special committees of the Association for 5 -or ^ , '`'u' ° 'nS concerns or events, related to the work of the ASSociatici'-. AFTIrLE V. F :S L YrAR ART VT. . n 1SOFY . ^ . OA There shall be an Advisory Board c.-nS not l th=n five members, both men and women, who _ hall adv the Board cf n -..: -o -s on matters rela to procert investment, trust - line= and other D..c transa ^= t.. Association involving the care and use of ca _a_ funds. .ambere c the A^ Eoard sha,= h= el =? by _ha Pfl=r= of Directors for a term not to exceed three years and shall be eligible for re- election. The pres -, treasurer, executive director and chairman of the Finance Committee (if appointed by the Board of Directors) shall be ex- officio members of this committee. ARTICLE VII. MEMBERSHIP DUES Membership dues as provided in the National Constitution shall be required of all women and girls belonging to organized groups or making regular use of the YWCA facilities. SECTION 1. Date Due Membership dues shall be payable annually on the anniversary date of joining the YWCA. YWCA By- Laws /Revised 1991 - 3 - • a SECTION 2. Dues Membership dues shall be prescribed by the Board of Directors and approved by the membership. SECTION 3. Exemptions The Board of Directors has the authority to grant exemption to the requirement of membership. ARTICLE VIII. MEETINGS SECTION 1. Regular Meetings The Scar^ c= 7 H- - -r-rtcr= s.-a__ hold regular monthly : m_e __nos, the day wh=ch =hall be determined Annual . _o _ _ _ SEC ION 2. Special Meetings Special m=nrng= of the Eoard of Directors shall ho upon recuest of the president and two other members of the - Board, or recuest of any five members of the Scard. The notice of the meeting shall state the matters to be considered, and no other business shall be SECTION 3. Quorum One third of the members of the Board of Direc tors shall constitute a cucrum. SECTION 4. Attendance Meetings of the Board of Directors shall be attended by members of the Board, by ex- officio members and by the Executive Director. Other professional staff members may attend board meetings when items on the agenda deal with their responsibilities. SECTION 5. Board of Directors and Advisory Board Meeting The Board of Directors shall meet at least once annually with the Advisory Board. YWCA By- Laws /Revised 1991 - 4 - ' y • • ARTICLE IX. ABSENCE, VACANCIES, EX- OFFICIO MEMBERS SECTION 1. Absence Absence of a board member from three consecutive regular meetings of the Board of Directors, for which no sufficient reason is presented, shall, after due consultation, be considered equivalent to resignation and the place of the board member so absenting herself shall be considered vacant. SECTION 2. Vacancies The Board of Directors shall fill all vacancies occurring on the Board in the interim between annual elections, by Board election from candidates presented by the Nominating Committee of the Association. SECTION 3. Ex -o`' -- ember- ' Upon action of the Board of Directors, chairman of elected committees of the Association, excect the Nominatin Committee, and of appointed committees may be elected as ex- officio members of the Board of Directors, to serve during the period of committee chai_rmansh p ✓ u= without the t t0 vote. Immediate past president shall be entitled to serve On �c the - card of Directors for one additional year follow_- -- their cresidency as an ex -off r' n member without vote. SECTION 4. Compensation All Board of Directors shall serve w compensation. SECTION 5. Conflict of Interest All Board of Directors will have no material conflict Of interest. SECTION 6. Removal A member of the Board of Directors who is unable to carry out the mission of the Hawaii Island YWCA and /or who neglects to carry out the policies or actions duly voted upon and passed by the board, or who fails to carry out the responsibilities as stated in the By -Laws may be subject to removal. (Cont'd) YWCA By- Laws /Revised 1991 - 5 - The member in question must receive the written reason for -. - - -- - the proposed removal twenty (20) days before any meeting at which the matter is to be decided. The member must be afforded an opportunity to respond to the Board the scheduled meeting. A member may be removed from office by a three - fourths vote of the entire board. Any resulting vacancy may be filled in accordance with Article IX, Section 2. ARTICLE X. OFFICERS AND THEIR DUTIES SECTION 1. Officers The officers of the Board of Directors shall be a president, two or more vice presidents, a secretary, and a treasurer, who shall serve also as officers of the Association. A. Duties of the President. The pres_den :t shall preside at all meetings of the Board of Directors and of the Executive Committee of the Board. She shall appoint special committees of the Association for specific studies, concerns or events. She shall, with the treasurer, sign leases and contracts and all other legal documents on behalf of the Association. She shall be an ex- officio member of all committees. In case of absence of the president, the vice presidents in the order designated shall be eligible to preside. B. Duties of the Vice Presidents. The vice presidents in order shall have all the powers and perform all the duties of the president in her absence. It shall be the duty of the first vice president to assist the Membership Committee in their duties. The second vice president shall be in charge of the Annual Meeting. C. Duties of the Secretary. The secretary shall keep full minutes of all meetings of the Association and of the Board of Directors, including the record of attendance. She shall execute all legal documents on behalf of the Association. She shall notify all officers and committee chairman of their election or appointment. She shall see that notices are sent for all regular and special meetings of the Board of Directors. She shall also conduct the correspondence of the Board of Directors and shall perform other duties pertaining to the office of secretary as may be required by the Board or by the president. YWCA By- Laws /Revised 1991 - 6 - • All D. Duties of the Treasurer. The treasurer shall report at the regular monthly meeting of the Board, the previous month's transactions. The treasurer shall, under the direction of the Board, be responsible for the fiscal affairs of the Association. Disbursement shall be made on checks countersigned by any two of the following: the president, executive director, treasurer, or finance chairman. She shall, with the president, sign leases and other contracts of the Association. The treasurer shall be responsible for the operation of approved methods of Association accounting. At the close of the fiscal year, the treasurer shall submit the books to a Certified Public Accountant approved by the Board of Directors. She shall perform such duties as may be assigned to the office of treasurer by the Board or by the president. ARTICLE XI. EXECUTIVE COMMITTEE The Executive Committee shall consist of the officers of the Board of Directors, the chairman of the Finance Committee, the chairman of the Personnel Committee and immediate past president as an ex- officio member without voting privileges unless serving as an officer or chairman of said committees. It shall act in the interim between board meetings on matters requiring immediate attention and shall have all powers of the Board, except that it shall not reverse any action of the Board or approve any expenditures not previously authorized by the Board. Two- thirds of the members of the committee shall constitute a quorum. Actions of the Executive Committee must by approved by the Board of Directors at its regular meeting. ARTICLE XII. NOMINATING COMMITTEE FOR OFFICERS OF THE BOARD OF DIRECTORS A nominating committee for officers of the Board of Directors shall be appointed by the president not later than the board meeting preceding the annual election of board members. This committee shall nominate officers for the Board to follow within seven days of the annual election of Board members. ARTICLE XIII. RESPONSIBILITIES AND FUNCTIONS OF PROFESSIONAL STAFF SECTION 1. Responsibility with Respect to Membership Development Members of the professional staff are responsible, with the Board of Directors, for making possible the growth of members toward understanding the purpose of the Association and sharing in its realization. YWCA By- Laws /Revised 1991 - 7 - SECTION 3. Dissolution or Reorganization Any action to dissolve this Association or to reorganize it in a form which will not qualify for continued membership in the YWCA of the U.S.A., must be passed by a two- thirds affirmative vote of the voting members present at two successive annual business meetings after the following requirements have been met: A. The proposal was approved by the Board of Directors after consultation with the National Board. B. Written notice of the proposed action was sent to the voting members at least two weeks prior to each meeting at which such action was to be considered. C. The notice of these meetings stated that the proposed action would be • considered and voted. NOTICE OF APPROVAL • This constitution. revised October was accroved ant i=ciroJed at :he Hawaii Island Annual meeting on Cir.:titer 7 �Yl �.�`r c. r \ _te �' -�.... r•1, - �L' President J \\ Executive: Director J Dat :Date YWCA Con._i ____on Rev_seQ 1996 8 • NOTICE OF APPROVAL These By -Laws, revised October 1996, were approved and adopted at the YWCA of Hawaii Island Annual Meeting on October 7, 1996. President Executive Director Oc , \ 9 9L Q 7 iiy6 , Date Date YWCA By- Laws /Revised 1996 9