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Home My WebLink AboutCOM 0831.000 2008-2010William P. Kenoi Mayor May 19, 2010 J Yoshimoto, Council Chair and Members of the Hawai'i County Council Hawaii County Council 25 Aupuni Street Hilo, Hawai'i 96720 Re: Resolution for a multi -year contract with Hawaiian Telcom Nancy E. Crawfo Director of Finance Enc. cc: Police <R e 34s- to) County Finance 25 Aupum Street, Suite (808) 961-8234 of Hawaii Department 2103 • Hilo, Flawau 96720 • Fax (808) 961 -8569 Hawaii County is an Equal Opportunity Provider and Employer Nancy E. Crawford Director Deanna S. Sako Deputy Director The County of Hawai'i wishes to enter into a multi -year contract with Wireless E911 Service provider, Hawaiian Telcom, for the services it provides to the Hawai'i Police Department and Hawai'i Fire Department. Hawaiian Telcom provides Wireless E911 connectivity services, repair, and maintenance to the departments' dispatcher public safety answering point (PSAP) positions. This contract has a fixed rate of $2,315 per PSAP position (11 positions) or $25,465 per month, for three years. The Police Department budgets for these charges within their operating budget and are later reimbursed upon authorization by the State of Hawai'i Wireless Enhanced 911 Board. The Public Utilities Commission (PUC) governs these services under Tariff 20, Section 10.4.3, which states Hawaiian Telcom will commit to these services on a three -year term. Hawaiian Telcom states that this is just an acknowledgment of the rate and that the departments will not incur any early termination or cancellation charges Due to the urgency of this matter, the Hawaii County Police Department is requesting a waiver from the Finance Committee and to have this resolution heard at the next Council meeting scheduled for June 7, 2010. If there are any questions, please do not hesitate to call the Hawai'i Police Department. z m t: Comm. No. 83 Ref. To: CO Ref. Date MAY 5 2010 Form #: B -52 7/18/91 DEPARTMENT: POLICE DATE: 4/27/10 STAFF CONTACT: Aimee Wana PHONE: 961 -8807 A. REQUEST: DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION To enter into a multi -year acknowledgment for three (3) years with Hawaiian Telcom to provide for the Wireless E911 system connectivity services, repair and maintenance for the department PSAP dispatcher positions. Need to be processed before the end of the fiscal year. Requesting to bypass Finance committee. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Hawaiian Telcom has been providing services to the department for the Wireless E911 system The connectivitity allows the dispatcher PSAP positions to review information pertaining to the caller. The Wireless E911 system is very critical for public safety. Hawaiian Telcom's acknowledgement includes immediate response to the department for repairs on the system. This acknowlegement will guarantee the cost of $2,315 per PSAP position (11 positions) or $25,465 per month for the 3 years. Hawaiian Telcom states that this is just an acknowledgment of the rate and that the department will not incur any early termination or cancellation charges. The Public Utilities Commission (PUC) governs this services under Tarrif 20, Section 10.4.3. It states that Hawaiian Telcom will commit to these services on a three -year term. SIGNED: DATE: MAY - 7 2010 Customer Name: County of Hawaii Account No 200000000169020 Address. 349 Kapiolani Street Hilo, HI 96720 This order acknowledgement is to confirm that the County of Hawaii would like to renew Wireless E911 service ( "Service ") with Hawaiian Telcom for a thirty-six (36) month period ( "Service Period "). The effective date of the Service Period will be March 30, 2010. Hawaiian Telcom's provision of the Services will be subject to the terms and conditions of Hawaiian Telcom's PUC Tariff 20, Section 10 and will be subject to the availability of suitable facilities. The rates for the Services shall be as set forth in PUC Tariff 20, Section 10. Customer shall also pay all applicable charges, fees, taxes and tariff surcharges, pursuant to applicable law, regulations or Tariffs. If Customer terminates any Service prior to expiration of the Service Period, Hawaiian Telcom shall NOT assess any early termination or cancellation charges. Quantity Service 7 Wireless E911 Service, 3 Year Term. County of Hawaii PD - Monthly recurring per PSAP position: $2315.00 4 Wireless E911 Service, 3 Year Term. County of Hawaii FD — Monthly recurring per PSAP position: $2315.00 Additional charges may be required if suitable facilities are not available to provide the Service at any location. The provision of any additional locations and/or quantities of Services will be subject to Hawaiian Telcom's applicable Tariffs. The Services will be provided at the following Customer locations: 1. Hawaii County Police Department — 349 Kapiolani Street, Hilo, HI 96720 2. Hawaii County Fire Department — 466 Kinoole Street, Hilo, HI 96720 If you have any questions or comments in regard to this Order Confirmation, please contact Hawaiian Telcom Account Manager, Kevin Uyeda at 546 -1515. Thank you for choosing Hawaiian Telcom. AGREED AND ACCEPTED: County of Hawaii Order Acknowledgement for Renewal of Wireless E911 Tariff Services Hawaiian Telcom a business soUu Liens By Name /title Date 1051102) Page 1 of 1 ESC tl 0113 HT Legal Approved to Porte [rss2 /11 /101 IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. RECOMMEND APPROVAL: APPROVED AS TO FORM AND LEGALITY: HARRY S. KUBOJIRI CORPORATION COUNSEL POLICE CHIEF J YOSHIMOTO Chair & Presiding Officer EMILY I. NAEOLE Vice Chair May 21, 2010 J Yoshimoto, Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 HAWAI`I COUNTY COUNCIL County ofHawat't Hawat't County Building 25 Aupuni Street Hilo, Hawat't 96720 RE: Resolution No. 345 -10 : A Resolution Authorizing the County of Hawai`i to Enter Into a Multi -Year Contract With Hawaiian Telcom for Wireless E911 Service for the Hawai`i Police Department and Hawai`i Fire Department Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above - referenced matter be waived from the Finance Committee to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Finance Committee for placement on its future agenda. Sincerely, Dennis "Fresh" Onishi, Chair Finance Committee Approved /Date /Waive to Council: Disapproved /Date /Refer to FC: J Yoshimoto, rair J Yoshimoto, Chair Hawai`i County Council Hawai`i County Council Hawaii County is an Equal Opportunity Provider and Employer GUY ENRIQUES BRENDA FORD KELLY GREENWELL PETE HOFFMANN DONALD IKEDA DENNIS "FRESH" ONISHI DOMINIC YAGONG