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Home My WebLink AboutCOM 0024.026 2008-2010William P. Kenoi Mayor June 3, 2010 J Yoshimoto, Chairman, and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawaii 96720 Dear Chairman Yoshimoto and Members of the County Council: SUBJECT: Transfer of Funds May 16 through May 31, 2010 Sincerely, 4447 Kay Oshiro Controller Attachments County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo, Hawaii 96720 (808)961 -8234 • Fax(808)961 -8569 Hawai Y County is an equal opportunity provider and employer. Attached is a Report of Transfers Authorized showing transfers made from May 16 through May 31, 2010. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Nancy E. Crawford Director r■ � Deanna S. Sako Deputy Director Coast No. 2 t Z(o Raf. To, F(� Ref. Qato JUN 0 7.7ntfl Report of Transfers Authorized For the period May 1 through May 15, 2010 Transfer Date No. Approved Fund 19 5/25/10 General Parks & Rec 5503 02 P &R Adm OCE 20 5/25/10 General R &D 21 5/25/10 General Dept 22 5/26/10 Housing Housing From: 5161.02 5161.60 5162.65 Research & Dev OCE Tourism Promotion New Industry & Ind Dev Police 5203.02 Police Adm Div- OCE 5902 17 Retirement Benefits 23 5/26/10 General Housing 5935 06 Pahoa Hshld Hazardous Waste 24 5/28/10 Highway Public Works 5281.02 Traffic Division OCE 25 5/28/10 Highway Public Works 5281 22 Traffic Safety 5281 32 Traffic Signals & St Lights 50,000.00 Page 1 of 1 Amount To 7,000.00 5503.06 P &R Adm Equip 4,000 00 2,000 00 1,500.00 5161.18 Research & Dev Eqpt 130,000.00 5207 02 So Hilo Police- OCE 2,600.00 5902 15 Health Benefits 34,000.00 5935.03 Res Emerg Repair Pgm 67,000 00 5281.42 Traffic Signs & Markings 10,000.00 5281 42 Traffic Signs & Markings Amount 7,000 00 7,500 00 130, 000.00 2,600 00 34,000.00 67, 000.00 60,000 00 308,100.00 308,100.00 Form #A -102 COUNTY OF HAWAII Revised 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION. Administration CONTACT: Darren Takiue FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P &R Adm OCE, Misc Contract Services $ 7,000 TO: ACCOUNT NUMBER 010.500.5503.06.454 EXPLANATION (Provide complete explanation): Funds are available in account 010.500.5503.02.115 Misc Contract Service due to security services being reduced in the current fiscal year. A transfer is needed to account 010.500.5503.06.454 Computer Equip & Software to purchase replacement of 3 old and problematic computers for P &R Admin staff. A high speed scanner will also be purchased to utilize the laserfiche software system that will be installed in June. d epartment Head ACTION: Recommend Approval _ Reco mend Deferral _ Recommend Denial Signed: V 11�y r t/r Q/n ( Director f Finance /Approved SUBMITTED BY: Signed: FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 TOTAL: $ 7,000 ACCOUNT TITLE AMOUNT P &R Adm Equip, Computer Equip & $ 7,000 Software 7 ayor PHONE: 961 -8560 DATE: 5 / 18 / 10 Deferred 008230 TOTAL: $ 7,000 DATE S / ( / 16 DATE: ry, ` J / iJ 3r Denied DATE: MAY/ 2 5 2010 Transfer No. 19 COUNTY OF HAWAI9 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: Form #:A -102 Revised: 07/01 CONTACT: Lois Nishida FROM: ACCOUNT NUMBER 010.161.5161.02.102 010.161.5161.02.112 010.161.5161.60.104 010.161.5161.60.112 010.161.5162.65.115 TO: ACCOUNT NUMBER 010.161.5161.18.450 010.161.5161.18.454 SUBMITTED BY: Department Head Signed: J/l1()r, Direct of Finance Approved PHONE: 961 -8584 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 ACCOUNT TITLE Research & Development Oce, Telephone Research & Development Oce, Mileage Tourism Promotion, Travel /Conferences Tourism Promotion, Mileage & Auto Allow. New Ind & Ind Dev,Misc. Cont Svs (Film) ACCOUNT TITLE R& D Eqpt, Office Equip. R & D Eqpt., Computer Eqpt & Sof Deferred DATE: 5 / 17 / 10 AMOUNT $ 2,000 2,000 1,500 500 1,500 TOTAL: $ 7,500 AMOUNT $ 3,500 4,000 TOTAL: $ 7,500 EXPLANATION (Provide complete explanation): Funds are required to purchase additional licenses, scanners, and monitor associated with the introduction of the Laserfiche system in R & D; and a replacement PC. Excess funds are available due to telephone expense reductions since the relocation to the County Building and auto allowance savings realized during the 5 -month vacancy in the Deputy Director's position. Travel expenses for the Tourism Program are substantially covered under the administrative allowance under HTA's CPEP program, leaving excess funds available in the County Tourism travel accounts. Actual Big Island Film Office program expenses have been lower than budgeted due to cautionary spending. DATE: ACTION: Recommend Approval Recommend Deferral Recommend Denial DATE: M'A 5 / 20 /10 Denied MAY 2 5 2010 Signed: DATE: / / iayor * * *** * * * * * **** * ** Transfer No. 20 0 08226 Forrn #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii EXPLANATION (Provide complete explanation): PHONE: 961 -2273 DATE: 05 / 13 / 10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.339 Admin - Insurance $ 130,000.00 TOTAL: $ 130,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.02.115 South Hilo - Misc Contract Services $ 130,000.00 Funds are available due to lower than anticipated cost of subsidized motor vehicle insurance, Funds are needed under this account to cover daily vehicle storage cost for those vehicles which we are unable to dipsose of due to the cases still being investigated/processed. These charges are usually paid when the case is closed which creates a large invoice. The department would like to pay these storage fees quarterly to prorate the cost in the correct fiscal year. SUBMITTED BY: �� ' Vii- / DATE: MAY 14 ?MD ************** * * * * * * * * * * * * * * * * * ** ACTION: Recommend Approval Signed. ment Hea 0 Recommend Deferral 'rector of Finance DATE: TOTAL: $ 130,000.00 Recommend Denial /Approved _ Deferred Signed: "" ' II DATE: MAY/2 5 20}1 M ayor Denied Transfer No. 0 08244 , , y 21 Form #.A -102 COUNTY OF HAWAII Revised 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Management DIVISION: OHCD CONTACT: Stephen J. Arnett FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.901.5902.17.341 Misc Charges - Retirement Benefits $ 2,600.00 TOTAL: $ 2,600.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.901.5902.15.341 Mi Charges - Health Benefits $ 2,600.00 EXPLANATION (Provide complete explanation): The initial transfer, was under estimated, reference to transfer #13 . Additional funds are needed for the balance of the fiscal year. SUBMITTED BY: Departfnent Head ACTION: � Recommend Approval Signed: Signed: 7 /Approved PHONE: 961 -8379 DATE: 5 / 24 / 10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 Recommend Deferral Directo of Finance Deferred TOTAL: $ 2,600.00 DATE: 4 l / 1 C _ Recommend Denial DATE: t f;,,; i / Denied DATE: MAY/ 2 6 2911 Transfer No. Mayor 008260 22 Form #A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Management DIVISION: OHCD CONTACT: Stephen J. Arnett PHONE: 961 -8379 DATE: 5 / 24 / 10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5935.06.115 Pahoa Hshld Hazardous Waste $ 34,000.00 TOTAL: $ 34,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5935.03.115 Rem of Arch Barr Cty Fac $ 34,000.00 EXPLANATION (Provide complete explanation): The Pahoa Household Hazardous Waste collection event has been completed and the remaining funds are no longer needed. In accordance with the 2007 Action Plan, the amount awarded to the COH ROAB projects may change to accommodate this reprogramming of funds. SUBMITTED BY: ACTION: l Recommend Approval Signed: Signed. /Approved / i "se Director •' Finance Recommend Deferral Recommend Denial Deferred 008261 DATE: 1 ";: TOTAL: $ 34,000.00 Denied DATE: MAY / 2 6 20� Transfer No. 23 Form # :A -102 Revised: 07/01 DEPARTMENT: Department of Public Works CONTACT: Ted Schrey FROM: ACCOUNT NUMBER 020.281.5281.02.102 020.281.5281.02338 020.281.5281.02.341 TO: ACCOUNT NUMBER 020.281.5281.42.115 EXPLANATION (Provide complete explanation): SUBMITTED BY: ACTION. Recommend Approval Signed: Cr2 /Approved COUNTY OF HAWAII REQUEST TO TRANSFER FUNDS PHONE: 961 -8044 DATE: 5 / 26 / 10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 ACCOUNT TITLE AMOUNT Traffic Division Oce, Telephone $ 10,000.00 Traffic Division Oce, Rent of Land -Bldgs 50,000.00 Traffic Division Oce, Misc. Charges 7,000.00 ACCOUNT TITLE Traffic Signs & Markings, Misc. Contract Page 1 of 2: Transfer Surplus funds accrued through cost cutting initiatives implemented during FY09 -10 from Traffic Division, OCE (Telephone, Rent of Land - Building - Offices and Misc. Charges ), Safety Section (TraveUConference) and Street Lights Section (Electricity and Fuels & Lubricants) to Signs and Marking Section (Misc. Contractual Svcs) due to unanticipated expenditures (Striping of the Puna Emergency Access Road (P.E.A.R. Project) and additional thermostriping material. 41//i ) (91t&1 t u j? Department Head * * * * * * * * * * * * * ** ********************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Director pf Finance Recommend Deferral Deferred DIVISION: Traffic 008276 DATE: TOTAL: $ 67,000.00 AMOUNT $ 67,000.00 TOTAL: $ 67,000.00 Recommend Denial DATE: MAY/ rz 1 % 1110 Denied Signed: f ur, DATE: MAY g 8 201,0 or Transfer No. 24 • Form # A -102 Revised. 07/01 COUNTY OF HAWAII REQUEST TO TRANSFER FUNDS DEPARTMENT: Department of Public Works DIVISION: Traffic CONTACT: Ted Schrey FROM: ACCOUNT NUMBER 020.281.5281.22.104 020.281.5281.32.114 020.281.5281.32.218 TO: ACCOUNT NUMBER 020.281.5281.42.115 EXPLANATION (Provide complete explanation): SUBMITTED BY: Signed: Signed: FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 j?- Department Head -1 7 ? / Director o Finance ( Approved Mayor PHONE' 961 -8044 ACCOUNT TITLE Travel /Conferences Street Lights, Electricity Street Lights, Fuels and Lubricants ACCOUNT TITLE Traffic Signs & Markings, Misc. Contract V iA u DATE: 5 / 26 / 10 ACTION: Recommend Approval Recommend Deferral Recommend Denial Deferred 008275 AMOUNT $ 10,000.00 30,000.00 20,000.00 TOTAL: $ 60,000.00 AMOUNT $ 60,000.00 TOTAL: $ 60,000.00 Page 2 of 2: Transfer Surplus funds accrued through cost cutting initiatives implemented during FY09 -10 from Traffic Division, OCE (Telephone, Rent of Land - Building - Offices and Misc. Charges ), Safety Section (Travel /Conference) and Street Lights Section (Electricity and Fuels & Lubricants) to Signs and Marking Section (Misc. Contractual Svcs) due to unanticipated expenditures (Striping of the Puna Emergency Access Road (P.E.A.R. Project) and additional thermostriping material. DATE: - t ( 01 4 1X DATE: MM 2 .'' 2010 Denied DATE: WW/9. 8 20AI Transfer No 25