The URL can be used to link to this page

Home My WebLink AboutCOM 0024.027 2008-2010 ; Oi N,.. William P. Kenoi �' '� Nancy E. Crawford � ' t % �i Mayor i\ Director p ,p , ,.:•��. Deanna S. Sako . - -' Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8569 C .- * , N June 24, 2010 -� J Yoshimoto, Chairman, -� M and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 Dear Chairman Yoshimoto and Members of the County Council: SUBJECT: Transfer of Funds June 1 through June 15, 2010 Attached is a Report of Transfers Authorized showing transfers made from June 1 through June 15, 2010. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 4 1,40 Kay Oshiro Controller Attachments Copra Do. ( f. z. Ref. To, r Kef. Date JUN 2 4 Mntt1 Hawai 'i County is an equal opportunity provider and employer. Report of Transfers Authorized For the period: June 1 through June 15, 2010 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 26 6/1/10 General Parks & Rec 5513.62 Aquatic Pools OCE 32,300.00 5513.66 Aquatic Pools Eqpt 32,300.00 27 6/1/10 General Police 5207.01 So Hilo Police- S &W 220,000.00 5202.01 Police Hdqtrs.- S &W 3,000.00 5210.01 Waimea Police- S &W 76,000.00 5203.51 Admin Sery S &W 827,000.00 5212.01 Kona Police- S &W 540,000.00 5211.01 Kohala Police- S &W 6,000.00 28 6/2/10 General Fire 5221.02 Fire Protection OCE 3,200.00 5221.10 Fire Protection -Eqpt 3,200.00 29 6/3/10 General Parks & Rec 5501.01 Hawaii County Band S &W 23,000.00 5484.21 Sr. Employment Cty S &W 7,000.00 5513.51 Aquatics Admin S &W 10,000.00 5519.11 EAD Admin S &W 6,000.00 30 6/7/2010 General Civil Defense 5241.02 Civil Defense Agc OCE 6,000.00 5241.06 Civil Defense Agc Equip 6,000.00 31 6/9/10 General Police 5203.02 Police Adm Div- OCE 11,000.00 5215.06 Polce Sobriety Test 11,000.00 911,500.00 911,500.00 Page 1 of 1 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Aquatics CONTACT: Darren Takiue PHONE: 961 -8560 DATE: 5 / 26 / 10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.114 Aquatics Pools Oce, Electricity $ 32,300 TOTAL: $ 32,300 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.66.480 Aquatics Pools Eqpt, Misc. Equipment $ 32,300 TOTAL: $ 32,300 EXPLANATION (Provide complete explanation): Funds are available in account 010.500.5513.62.114 Aquatics Pools Oce, Electricity account due to unexpected closure of pools for repairs and the installation of variable speed drives at Kawamoto. A transfer of $32,300 is needed to account 010.500.5513.66.480 Aquatics Pools Eqpt, Misc. Equipment. $26,000 is needed to purchase variable speed drives for installation at KCAC. The use of Variable Speed Drives is projected to reduce KCAC electrical costs by 30 %. $1,200 is needed to replace the Aquatics managers 6 year old computer that has not been functioning properly. Another $5,100 is needed to purchase a water heater for Kohala pool the current water heater is unrepairable. SUBMITTED BY: �?, {' ''., ; 1 DATE: / `.'., / Department Head * * * * * * * * * * * * * ** ********************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ACTION: 1 Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: (, z,: • DATE: / / Director o F inance C14 /Approved _ Deferred _ Denied . JUN 1 - 20p Signed: , DATE: yor 0 0 8 3 2 transfer No. 26 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 961 -2273 DATE: 05 / 26 / 10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.01.011 South Hilo - Regular S & W $ 220,000.00 010.201.5210.01.011 Waimea - Regular S & W 76,000.00 010.201.5212.01.011 Kona - Regular S & W 540,000.00 TOTAL: $ 836,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5202.01.011 Headquarters - Regular S & W $ 3,000.00 010.201.5203.51.011 Administrative Services - Regular S & W 827,000.00 010.201.5211.01.021 Kohala - Overtime S & W 6,000.00 TOTAL: $ 836,000.00 EXPLANATION (Provide complete explanation): Funds are available under these accounts due to vacancies. The above section had vacancies throughout the fiscal year and presently has the following vacancies: South Hilo 2, Waimea 3, Kona 13. Most of the vacancies are filled by recruits that are currently in temporary positions under the Administration Section. Funds are needed under the Administrative Services Regular salaries & wages account to cover the temporary positions filled by the recruits. Upon completion of the class, the recruits will be placed in permanent positions. Funds are needed under the other accounts due to unbudgeted salary increase and unanticipated overtime costs. SUBMITTED BY: ■ „__ 4 Arta DATE: l∎AY 2 7 /010 Rep- rtment He�'� ACTION: a Recommend Approval Recommend Deferral _ Recommend Denial , Signed: j �' c DATE: / / ! Director pf Finance /Approved _ Deferred Denied Signed: �t , r .\ DATE: JUii/1 - 20y0 _ ffirayor Transfer No. 27 00 8323 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: FIRE PROTECTION CONTACT: Robert W. Belcher PHONE: 932 -2921 DATE: 05 / 26 / 10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.02.218 Fire Protection -OCE fuel and Lubricants $ 3,200 TOTAL: $ 3,200 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.10.480 Fire Protection -Eqt. Misc Equipment $ 3,200 TOTAL: $ 3,200 EXPLANATION (Provide complete explanation): Funds needed to purchase riding lawn mower for large grass area at the new Pahoa Fire Station, as fire personnel finding it very difficult to maintain this highly visible property with a standard mower. Funds are available in fuel and lubricants as fuel prices were lower than expected particulary in the first part of the fiscal year. SUBMITTED BY: L ' DATE: MAY/ 27 2510 Departm' d ACTION: v Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: / / Director , ,1 Finance { Deferred — Denied Signed: DATE: JUN,2 - 20'0 a 0083 Transfer No. 28 ) y Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: VARIOUS P &R DIV /SEC CONTACT: Darren Takiue PHONE: 961 -8560 DATE: 05 / 28 / 10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5501.01.011 Hawaii County Band S &W, Regular S &W $ 23,000.00 TOTAL: $ 23,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5484.21.011 Sr Employment Cty S &W - S &W, Regular $ 7,000.00 S &W- County 010.500.5513.51.011 Aquatics Admin S &W, Regular S &W 10,000.00 010.500.5519.11.011 Ead Admin S &W, Regular S &W 6,000.00 TOTAL: $ 23,000.00 EXPLANATION (Provide complete explanation): Funds are available in the County Band Salaries & Wages account due to less than anticipated practices & performances for the year. A transfer is needed to cover anticipated shortages in the Senior Employement, Aquatics, and EAD Admin. Transfers to these accounts will be used to cover increases caused by overtime, tsunami response, and increase in temporary assignment due to retired unfunded positions. SUBMITTED BY: 'I'► r DATE: / 2„-g / /0 Dey- ent ead ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial iL ti 4 ----? t i d,z t: : - 0.± DATE: / / + Signed: i 1 � Director of .inance Approved Deferred _ Denied JUN - 2010 Signed: r ' DATE: / / Mayor Transfer No. 29 008363 County of Hawaii is an Eaual Opportunity Provider and Emblover Form #:A -102 ' COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense Agency DIVISION: CONTACT: Quince Mento PHONE: 935 -0031 DATE: 05 / 21 / 10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010 - 241 - 5241.02 -109 Equipment Repairs Maintenance $ 6,000.00 TOTAL: $ 6,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010 - 2413241.06 -454 Equipment - Computers $ 6,000.00 TOTAL: $ 6,000.00 EXPLANATION (Provide complete explanation): We would like to transfer funds to acquire two lapatops computers for the Administrator and the Staff Officer in Civil Defense and Laser fiche unit. The laptops are replacements for the Staff Officer's laptop that died earlier this week and the Administrator's aged desktop. These laptops will serve as dual purpose computers for use in the office and in the field. The source of funds is an account for generator maintenance. SUBMITTED BY: DATE: 5/ / � Department Head ACTION: Recommend Approval _ Recommend Deferral Recommend Denial Signed: 94--6, ,�vr � . 1 DATE: / / Direcl•r of Finance Approved _ Deferred _ Denied Signed: i` f DATE: JUN' 7 20/10 ayor Th 0 0 8 4 0 f Transfer No. 30 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 961 -2273 DATE: 06 / 07 / 10 FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.339 Admin - Insurance $ 11,000.00 TOTAL: $ 11,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.06.115 Sobriety Testing $ 11,000.00 TOTAL: $ 11,000.00 EXPLANATION (Provide complete explanation): Funds are available due to lower than anticipated cost of subsidized motor vehicle insurance. Funds are needed min this account to cover higher than anticipated cost of laboratory services to check those suspected of being over the legal limit. 9 SUBMITTED BY: i ;'�� f� 1* DATE: `� N - • artment Hea * * * * * * * * * * * * ** * * * * * * * * * * * * * * ** * * * * * * * * * ** * * * ********************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ACTION: ✓ Recommend Approval Recommend Deferral _ Recommend Denial Signed: DATE: / / Dire or of Finance /Approved _ Deferred _ Denied i Signed: / /i __ _...__. __ DATE: JUN 9 MI May .. 0 08 44 ,- Transfer No. 31