HomeMy WebLinkAboutCOM 0024.028 2008-2010William P. Kenoi
Mayor
July 06, 2010
Sincerely,
Kay Oshiro
Controller
Attachments
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961 -8569
J Yoshimoto, Chairman,
and Members of the Hawai`i County Council
County of Hawai`i
Hilo, Hawai`i 96720
Dear Chairman Yoshimoto and Members of the County Council:
SUBJECT: Transfer of Funds
June 16 through June 30, 2010
Attached is a Report of Transfers Authorized showing transfers made from June 16
through June 30, 2010. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Hawaii County is an equal opportunity provider and employer.
Ref. To F
Nancy E. Crawford
Director
Deanna S. Sako
Deputy Director
r
No.
Ref. Date, JUN Q 6 2010
Report of Transfers Authorized For the period: June 16 through June 30, 2010
Transfer Date
No. Approved Fund
32 6/21/10 General
33 6/25/10 General
34 6/25/10 General Finance
35 6/28/10 General Finance
36 6/28/10 General
37 6/28/10 General
38 6/28/10 Highway
39 6/30/2010 General
Dept.
40 6/30/2010 General Finance
From:
Police 5203.02 Police Adm Div- OCE
Fire
Management
Human Res
Finance
Finance
5227.01 Helicopter Services
5902.17 Retirement Benefits
5911.86 Workers Comp - G
5912.21 Misc Ins Claims & Judgmt
5113.01 Clerical Svc Center S &W
5151.01 Human Resources S &W
5911.86 Workers Comp
5122.01 Accounts S &W
5125.02 Real Property Tax- OCE
Page 1 of 1
Amount
To
75,000.00 5212.02 Kona Police- OCE
48,000.00 5221.02 Fire Protection Oce
5224.02 Fire Prevention OCE
5226.02 Trng & Voluntr Fire OCE
800,000.00 5902.15 Health Benefits
200,000.00 5911.91 Unemp Comp- G
17, 000.00
19,000.00 5111.01 Office of Management S & W
1,106.00 5441.02 Schools
29,876.00 5902.15 Health Benefits
13,151.00 5121.01 Fin Admin & Budget S &W
5123.01 Purchasing S &W
45,000.00 5127.22 Drivers License- OCE
Amount
75,000.00
40, 000.00
3,000.00
5,000.00
800, 000.00
217, 000.00
19, 000.00
1,106.00
29, 876.00
9,103.00
4,048.00
45, 000.00
1,248,133.00 1,248,133.00
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE
CONTACT: Nori Ishii PHONE: 961 -2273 DATE: 6 / 15 / 10
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.112 Admin - Mileage & Auto Allow $ 75,000.00
TOTAL: $ 75,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5212.02.115 Kona - Misc Contract Services $ 75,000.00
EXPLANATION (Provide complete explanation):
Funds are available under this account due to vacancies. The above section had vacancies throughout the fiscal
year and presently has the following sworn vacancies: South Hilo 6, Hamakua 2, Waimea 3, Kohala 1, Kona 7,
Kau 2 and Puna 3. Most of the vacancies are scheduled to be filled by recruits in the current recuit class during
the beginning of next fiscal year.
Funds are needed in this account due to the unanticipated cost of the cellblock guard service. It is required by
the contact because of liability that there is two guards at the cellblock.
SUBMITTED BY.
* * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * **
ACTION: Recommend Approval
Signed:
Signed:
� l
Approvd
r
FISCAL PERIOD: July 1, 20 09 to June 30, 20 10
* * * * * * * * ** ******************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Director . Finance
Recommend Deferral
Deferred
008571
DATE: J3N 16 MO
Recommend Denial
DATE: /
TOTAL: $ 75,000.00
Denied
DATE: JUN/21. 20)0
Transfer No.
32
Form #:A -102
Revised: 07/01
DEPARTMENT: Fire
CONTACT: Robert W. Belcher PHONE: 932 -2921 DATE: 06 / 22 / 10
FROM: ACCOUNT NUMBER
010.221.5227.01 .339
010.221.5227.01.218
TO: ACCOUNT NUMBER
010.221.5221.02.115
010.221.5224.02.225
010.221.5226.02.228
EXPLANATION (Provide complete explanation):
Transfer savings in Misc Fire, Helicopter.lnsurance to cover larger than budgeted Fire Protection, Misc Contract
services, due to larger than anticipated contracted services for: brush fires, $17,467; and matching costs of over
$23,533 for the Health and Wellness grant.
Also transfer savings in Misc Fire, Helicopter Fuels to: Fire Prevention, Educational material that is needed for
Prevention, as public education, training & investigation materials exceeded the amount budgeted (several
significant investigations and less private funds for education); and for Fire Training, Heavy Equipment Parts for
required repairs (including a rebuild transmission for $3350) that exceeded budgeted repair amounts.
SUBMITTED BY:
r
Signed: C-G
Approved
COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DIVISION: Protection, Prevention, Misc, Training
FISCAL PERIOD: July 1, 20 09 to June 30, 20 10
ACCOUNT TITLE
Misc Fire, Helicopter Insurance
Misc Fire, Helicopter Fuels
AMOUNT
$ 40,000
8,000
TOTAL: $ 48,000
ACCOUNT TITLE AMOUNT
Fire Protection, Misc Contract Services $ 40,000
Fire Pevention, Educ - Recr - Scientif 3,000
Fire Training, Hvy Equip. Parts 5,000
Dirac l9rof Finance
Deferred
008662
TOTAL: $ 48,000
DATE: JU\1 2 3 2,010
epartment Head
ACTION: V Recommend Approval _ Recommend Deferral _ Recommend Denial
DATE:
Denied
Signed: �L _ _ _ � DATE: JUN g 5 2O1 p
Transfer No.
33
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Fringe Benefits - Finance DIVISION:
CONTACT: Kay Oshiro
PHONE: 961 -8425 DATE: 06 / 25 / 10
FISCAL PERIOD: July 1, 20 09 to June 30, 20 10
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.901.5902.17.341 Retirement Benefits, Misc. Charges $ 800,000.00
EXPLANATION (Provide complete explanation):
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.901.5902.15.341 Health Benefits, Misc. Charges $ 800,000.00
TOTAL: $
Funds available due to lower than anticipated expenditures relating to retirement benefits. This positive budget
variance is a direct result of the Departments commendable efforts to reduce their overtime costs.
Funds needed due to higher than anticipated expenditures relating to health insurance benefits for both actives
and retirees. The reason for this negative budget variance is due to the fact that the Hawaii Employer -Union
Health Benefits Trust Fund (EUTF) had not set the final new rates for FY 2010 at the time that the budget was
created and the increases were higher than expected..
SUBMITTED BY: i _ DATE:
Department Head
ACTION: " Recommend Approval Recommend Deferral
Signed:
/ Approved
c k
Director •, Finance
Deferred
008691
Recommend Denial
DATE: / /
Denied
DATE: JUNE 2 5 2.0)10
Transfer No. 34
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Fringe Benefits DIVISION:
CONTACT: Kay Oshiro
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.86.341 Workers Comp - G, Misc. Charges $ 200,000.00
010.911.5912.21.339 Misc Ins Claims & Judgmt, 17,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.91.341 Unemp Comp - G, Misc. Charges $ 217,000.00
EXPLANATION (Provide complete explanation):
Funds available due to lower than anticipated expenditures relating to workers compensation.
Funds needed due to changes in the unemployment laws resulting in higher than anticipated unemployment
payments.
SUBMITTED BY:
ACTION: Recommend Approval
Signed:
Signed:
FISCAL PERIOD: July 1, 20 09 to June 30, 20 10
Department Head
Mayor
PHONE: 961 -8425 DATE: 06 / 22 / 10
Deferred
008693
TOTAL: $
TOTAL: $
DATE: / / ' to
Recommend Deferral Recommend Denial
DATE:
Denied
DATE: JUN /2 8 20)a
Transfer No. 35
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Management (Mayor's Office) DIVISION:
CONTACT: Bill Takaba
FISCAL PERIOD: July 1, 20 09 to June 30, 20 10
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.1 11.5113.01.011 Clerical Svc Center S &W $ 19,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.1 1 1.511.01.011 Office of Mgmt S &W, Regular S &W $ 19,000
EXPLANATION (Provide complete explanation):
Funds available due to vacant position in Clerical Services Center.
Funds needed due to higher than anticipated expenditures relating to retirement of two staff (cash -in -lieu of
vacation).
SUBMITTED BY:
Departm nt Head
ACTION: V Recommend Approval
Signed:
Director of Fi nce
` Approved Deferred
Signed:
M
PHONE: 961 -8504 DATE: 06 / 25 / 10
008703
DATE:
DATE:
TOTAL: $
TOTAL: $ 19,000
JUN 2 8 2Q10
Recommend Deferral Recommend Denial
DATE: / /
Denied
JUN / 2 8 2010
Transfer No. 36
Form #:,4 -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Human Resources DIVISION: Recruitment & Examination
CONTACT: Gabriella Cabanas
SUBMITTED BY:
ACTION: ti Recommend Approval
Signed:
Signed:
FISCAL PERIOD: July 1, 20 09 to June 30, 20 10
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.151.5151.01.021 Human Resources - Overtime $ 1106.00
TOTAL: $ 1106.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.441.5441.02.011 CVE Pgm - Reg S &W $ 1106.00
EXPLANATION (Provide complete explanation):
A transfer of funds is requested to cover shortage in the CVE Program S &W account due to increased hours for
students during the summer. The payroll costs for June 16 -30, 2009 which were paid on July 15, 2009 were not
factored into the FY09 -10 department allocations for CVE students. Funds are available in the Human
Resources Overtime account as we have been adjusting employee work schedules in lieu of paying overtime
whenever possible.
Department Head
Approved _ Deferred _ Denied
i_d4A)- 0 �`�
Director; bf Finance 7
M.. or
PHONE: 961 -8361 DATE: 06 / 25 / 10
DATE: / /
TOTAL: $ 1106.00
DATE: b / 25 ( 0
Recommend Deferral Recommend Denial
DATE: JUI 2 8 2910
008706 Transfer No. 37
Form #:,4 -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY
CONTACT: CY YOSHIOKA
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.911.5911.86.341 HIGHWAY MISC. WORKERS COMP $ 29,876.00
MISC. CHARGES
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.901.5902.15.341 HIGHWAY EMPLOYEE BENFITS $ 29,876.00
HEALTH BENEFITS
EXPLANATION (Provide complete explanation):
FUNDS AVAILABLE IN WORKERS COMP (LESS THAN ANTICIPATED CHARGES) TO COVER
HEALTH BENEFIT CHARGES (UNDERESTIMATED CHARGES).
SUBMITTED BY:
ACTION:
Signed:
Approved
FISCAL PERIOD: July 1, 20 09 to June 30, 20 10
Viitt,41-41itc.
Oci. Department Head
Director of Finance
PHONE: 961 -8781 DATE: 06 / 25 / 10
Deferred
008707
DATE: / /
TOTAL: $ 29,876.00
TOTAL: $ 29,876.00
DATE: 4/
Recommend Approval _ Recommend Deferral _ Recommend Denial
Denied
J
Signed: i/ $I/I DATE: JUN / 8 2r3
Mayor
Transfer No.
38
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION:
CONTACT: Deanna Sako
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5122.01.011 Accounts - S &W, Regular S &W $ 13,151.00
TOTAL: $ 13,151.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5121.01.021 Fin Admin & Budget S &W, Overtime $ 9,103.00
010.121.5123.01.099 Purchasing S &W, Miscellaneous S &W 4,048.00
EXPLANATION (Provide complete explanation):
Funds are available due to an employee being on extended military leave.
Funds are needed Finance Admin & Budget S &W to pay out CTO to a retiring employee. Funds are needed in
Purchasing S &W due to extended family leave for one of the Purchasing employees requiring another employee
to placed on unanticpated temporary assignment.
SUBMITTED BY:
ACTION: V Recommend Approval
Signed:
Signed:
P
FISCAL PERIOD: July 1, 20 09 to June 30, 20 10
6-1}
Debartment Head
Direct
r of Finance
PHONE: 961 -8092 DATE: 06 / 28 / 10
DATE: / /
r✓
Approved _Deferred _Denied
008710
TOTAL: $ 13,151.00
DATE: / /
Recommend Deferral Recommend Denial
DATE: JUN /3 0 2010
Transfer No. 39
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION:
CONTACT: Deanna Sako
EXPLANATION (Provide complete explanation):
Signed:
Signed:
Approved
PHONE: 961 -8092 DATE: 06 / 28 / 10
FISCAL PERIOD: July 1, 20 09 to June 30, 20 10
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5125.02.115 Real Property Tax OCE, Misc Cont Services $ 45,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.22.115 Driver License OCE, Misc Cont Services $ 45,000.00
Funds are available due to the Real Property Tax Division putting off Data Archiving to the future to help keep
costs and expenditures down in the current year.
Funds are needed as the cost of materials and supplies for the new Drivers Licenses are significantly more than
the old drivers licenses. The bid is done by the State and we were not informed of the increased costs until
billed.
SUBMITTED BY: , ax,„id. DATE: / /
Department Head
* * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * ********************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ACTION: Recommend Approval _ Recommend Deferral
Director o \ Finance
Deferred
00574 1.
DATE:
Denied
TOTAL: $ 45,000.00
TOTAL: $ 45,000.00
Recommend Denial
DATE: JUN 0
Transfer No. 40