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Home My WebLink AboutCOM 0024.029 2008-2010William P. Kenoi Mayor July 20, 2010 County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961 -8569 J Yoshimoto, Chairman, and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 Dear Chairman Yoshimoto and Members of the County Council: SUBJECT: Transfer of Funds July 1 through July 15, 2010 Attached is a Report of Transfers Authorized showing transfers made from July 1 through July 15, 2010. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Hawai 'i County is an equal opportunity provider and employer. Nancy E. Crawford Director Deanna S. Sako Deputy Director — ry Comm. No. 2" ' ZC1 Ref. To: PL- Ref. Date JUL 2 0.2010 Report of Transfers Authorized For the period: July 1 through July 15, 2010 Transfer Date No. Approved Fund 41 7/6/10 General 42 7/6/10 General 43 7/6/10 General 44 7/12/10 Sewer 45 7/12/10 Highway 46 7/14/10 General Dept Wastewater Public Works Fire From: Parks 5519.12 EAD Admin OCE Parks Mass Transit 5311.02 Mass Transit - OCE 5501.01 Hawaii County Band S &W 5902.17 Retirement Benefits 5301.02 Highway Maint Admin OCE 5227.01 Helicopter Services Page 1 of 1 Amount To: 6,000.00 5481.02 Coordinated Services - OCE 1,000.00 5519.71 EAD Recreation S &W 18,928.00 5311.01 Mass Transit S &W 4,000.00 5902.15 Health Benefits 15,000.00 5301.22 N Hilo /Hamakua OCE 60,000.00 5221.02 Fire Protection OCE Amount 6,000.00 1,000.00 18,928.00 4,000.00 15, 000.00 60, 000.00 104, 928.00 104, 928.00 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: EAD CONTACT: Zoe Bianchi PHONE: 961 - 8777 DATE: 06 / 30 / 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5519.12.114 EAD Admin Oce, Electricity $ 6,000 TOTAL: $ 6,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5481.02.109 Coordinated Services -Oce, Equip Repairs $ 6,000 EXPLANATION (Provide complete explanation): SUBMITTED BY: FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 Funds are available in the EAD Admin Oce Electricity as savings were realized when admin offices moved from Pi'ilani St. to the ADRC. A transfer is needed in the Coordinated Services -Oce, Equip Repairs as there were more repairs to vehicles than was anticipated for the fiscal year. Dep /me t Head TOTAL: $ 6,000 DATE: 6 / 29 / 10 ************************************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ACTION: I! Recommend Approval Signed: Signed: (Approved 5' Director of inance Recommend Deferral Deferred County of Hawai'i is an Equal Opportunity Provider and Employer Recommend Denial DATE: / / Denied DATE: JUG. 6 MO Transfer No. 41 0088.16 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: EAD- Recreation CONTACT: Darren Takiue PHONE: 961 -8560 DATE: 06 / 29 / 10 EXPLANATION (Provide complete explanation): SUBMITTED BY: h- ACTION: Recommend Approval Signed: Signed: FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5501.01.011 Hawaii County Band S &W, Regular S &W $ 1,000.00 TOTAL: $ 1,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5519.71.099 EAD Recreation S &W. Misc S &W $ 1,000.00 TOTAL: $ 1,000.00 Funds are available in the County Band Salaries & Wages account due to less than anticipated practices & performances for the year. A transfer is needed to cover shortages in EAD Recreation S &W Misc due to increased TA pay to vacant supervisor position. D 'pa ment Head ayor Recommend Deferral (tett/ 1 DATE: / / Director .i Finance 4 ( ( Approved _ Deferred _ Denied County of Hawaii is an Equal Opportunity Provider and Employer DATE: & / ) / /0 Recommend Denial DATE: JUL/ 6 2OVil Transfer No. 42 0088 ..7 Form #:A -102 COUNTY OF HAWAII Revised 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Mass Transit Agency DIVISION: CONTACT: Thomas Brown FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.5311.02.115 OCE - Mass Transit Misc. Contracted Svc. $ 18,928.00 TO: ACCOUNT NUMBER 010.311.5311.01.011 010.31 1.5311.01.021 010.311.5311.01.099 EXPLANATION (Provide complete explanation): To cover unexpected shortfalls due to breakdowns, temporary assignments, and the February 27, 2010 tsunami warning. Funds available in Mass Transit OCE Miscellaneous Contracted Services account due to using Federal and Highway funds for expenses. SUBMITTED BY: ACTION: Recommend Approval Signed: _ Approved FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 ACCOUNT TITLE Mass Transit - Regular Salary & Wages Mass Transit - Overtime Salary & Wages Mass Transit - Miscellaneous Salary & Wages Director of ; finance ce PHONE: 961 -8343 DATE: 6 / 28 / 10 Deferred 008818 DATE: TOTAL: $ 18,928.00 Recommend Deferral Recommend Denial DATE: / / Denied Signed: DATE: JUL 6 2110 Transfer No. AMOUNT $ 3,524.71 13,442.89 1,960.40 TOTAL: $ 18,928.00 Department Head * * * * * * * * * * * * * ** ********************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 43 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: DEPT OF ENVIRONMENTAL MGMT DIVISION: WASTEWATER DIVISION CONTACT: KARA NITTA FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.901.5902.17.341 RETIREMENT BENEFITS $ 4,000.00 TOTAL: $ 4,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.901.5902.15.341 HEALTH BENEFITS: MISC CHARGES $ 4,000.00 EXPLANATION (Provide complete explanation): Additional funds needed for health benefits to cover actual costs which were higher than budgeted due to changes in elected coverage. Funds are available in Retirement Benefits due to vacancies. Signed: Signed: SUBMITTED BY: Depa me Head ACTION: Recommend Approval Recommend Deferral Directo of Finance Mayor PHONE: 981 -8325 DATE: 07 / 09 / 10 et DATE: / / Deferred Denied 008897 Transfer No. TOTAL: $ 4,000.00 DATE: — 7 / / `D * * * * * * * * * * * * ** *********************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Recommend Denial DATE: JU L / 2 ZOr 44 Form #:A -102 Revised: 07/01 COUNTY OF HAWAII REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highway Maintenance CONTACT: Stanley Nakasone FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.341 Hwy Maint Admin OCE, Misc Chgs $ 15,000 TOTAL: $ 15,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.22.230 N Hilo/Hamakua OCE, Hwy Mtrls $ 15,000 EXPLANATION (Provide complete explanation): Request to transfer from Highway Maintenance Admin OCE Misc Charges account unspent funds to North Hilo /Hamakua Road OCE. Funds are available in Highway Maintenance Misc Charges accounts due to less than anticipated DPW Engineering and Building Division charges. Funds are needed in North Hilo/Hamakua District for additional projects done by the District: Waikaalulu and Kukuipapa Roads. SUBMITTED BY: ti ACTION: VRecommend Approval Signed: /Approved FISCAL PERIOD: July 1, 2009 to June 30, 2010 Department Head PHONE: 961 -8349 DATE: 7 / 8 / 10 Recommend Deferral Director +f Finance g Deferred TOTAL: $ 15,000 DATE: , t' �/ Recommend Denial DATE: / / Denied 008808 Transfer No. 45 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Fire DIVISION: Protection and Misc. Fire CONTACT: Robert W. Belcher PHONE: 932 -2921 DATE: 07 / 13 / 10 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.01.228 Misc Fire, Helicopter Equip. Parts $ 60,000 TOTAL: $ 60,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.02.115 Fire Protection, Misc Contract Services $ 41,000 010.221.5221.02.220 Fire Protection, Meal Provisions 19,000 EXPLANATION (Provide complete explanation): Funds are available in the Misc Fire, Helicopter Equipment Parts due to less than expected repairs during the fiscal year. Funds are needed in Fire Protection, Misc. Contract Services and Meal Provisions because of expenditures required for several large brush fires, particularly the West Hawaii fires. Significant costs were incurred renting equipment and hiring operators to cut fire breaks and to supply the fire fighters with needed meals and liquids at these remote fires. SUBMITTED BY: Department Head * * * * * * * * * * * * * **, , * * * * ** ************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** R ACTION: Recommend Approval Signed: Direc r of Finance Recommend Deferral FISCAL PERIOD: July 1, 20 09 to June 30, 20 10 Approved Deferred Signed: DATE: ,I'i 1 1 4 71014 Mayor 008944 TOTAL: $ 60,000 DATE: JUL, 13 20 Recommend Denial DATE: ! Denied Transfer No. 46