HomeMy WebLinkAboutCOM 0041.031 2008-2010 y�a
William P. Kenoi Alan R. Parker "� ,,:�'�' }'�,
Mayor ` Executive on Aging
"v'•
* OF * -
County of Hawaii
OFFICE OF AGING
Aging and Disability Resource Center, 1055 Kino`ole Street, Suite 101, Hilo, Hawai`i 96720 -3872
Phone (808) 961 -8600 • Fax (808) 961 -8603 • Email: hcoa @hawaiiantel.net
Hanama Place, 75 -5706 Kuakini Highway, Suite 106, Kailua -Kona, Hawaii 96740 -1751
Phone (808) 327 -3597 • Fax (808) 327 -3599 • Email: hcoakona @hawaiiantel.net
4-..,
DATE: July 19, 2010 r-..
r -- •,
TO J Yoshimoto, Council Chairman and
Council Members
VIA: Kay Oshiro, Contr ler
FROM Alan Parker, Ex cutive on Aging ;
RE: NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 10 -59, Section 7(1)
Name of Grant Program: Senior Training and Employment Program
Grantor: State Of Hawai'i, Dept. of Labor & Industrial Relations
Workforce Development Division
County Grantee Department or Agency: Hawai`i County Office of Aging
Grant No. (IF KNOWN): PY 10- OACSEP -H -HCOA
Amount of Grant: $367,981.00
Amount of County Match: $41,369.00
County Revenue & Expenditure Account Numbers: 3301.20 and 010.481.5484.01,
010.481.5484.02, 010.481.5484.03
Grant Period (Commencement & Completion): July 1, 2010 to June 30, 2011
Purpose of Grant: To provide subsidized part-time community service
employment opportunites and training to individuals 55 years of age and older.
Is final report required by grantor? Yes No I
Notification attached:
Con c;11. t-o. /. 3 J
�f Yes No, because Ref. To:
Please direct any questions to Vicki R. Belluomini at 961 -8600 Ref. Dote, JU 22 Z0
i ��
Hawai 'i County is an equal opportunity provider and employer. An Area Agency on Aging
RFP #: LBR 111- 06(OACSEP)
Section 2
Service Specifications
I. Introduction
A. Overview, purpose or need
Title V of the Older Americans Act Amendments of 2006 establishes the Older
Americans Community Service Employment Program (OACSEP). OACSEP
provides eligible unemployed, low - income individuals who are 55 years of age
and older and who have poor employment prospects, an opportunity to engage
in useful, part-time community service activities through which they may gain
the skills and abilities to transition into unsubsidized employment. The program
offers participants individualized assessment, counseling, case management, on-
the-job training, supportive services and other services that will enable them to
enhance their economic self - sufficiency.
Based on the U.S. Census' Estimates of the Resident Population by Single -Year
of Age and Sex in the United States data, over 25% of Hawaii's population in
2005 was 55 years of age or older. The 2000 census indicated that
— -- approximately 7.4% of these older - individuals- are at or- below - poverty - level.
Hawaii's older population is increasing at a much higher rate than the
population as a whole. Between 1980 and 2000, the number of individuals 60
and above increased by 82% while the total population increased by only 26 %.
In addition, Hawaii's life expectancy is currently the highest in the nation.
An increasing number of seniors are finding that their retirement income is not
sufficient. Some of these individuals have long relied on the income and
support of a spouse and have little or no employment history. The assurance of
economic security has been listed as one of the primary needs of older adults
and the lack of such assurance places these individuals at a greater risk of
physical and mental health decline.
As the number of older individuals and their need for financial support
increases, the State will need to develop additional means of providing older
individuals access to training, employment and re- employment opportunities.
Through participation in OACSEP, older individuals can gain self - esteem,
dignity, and additional economic support.
RFP Service Specifications (Rev. 4/06)
2 -1
RFP #: LBR 111- 06(OACSEP)
The purpose of this Request for Proposals is to procure entities to operate
OACSEP projects in the State of Hawaii. Through these projects, unemployed,
low- income older individuals will be provided the necessary training,
counseling, employment and re- employment opportunities, and supportive
services that they need to .foster their economic self - sufficiency and that will
enable them to enjoy the benefits of unsubsidized employment.
B. Planning activities conducted in preparation for this RFP
The Department of Labor and Industrial Relations provided a Summary of
Planned Services and requested comments from the State Executive Office on
Aging, the State Workforce Development Council, the Local Workforce
Investment Boards, the Area Agencies on Aging, and current service providers
regarding the services available under Title V of the Older Americans Act and
input into how the program participants could assist in meeting community
needs. Comments in support of the program were received from the City and
County of Honolulu, Department of Community Services and the State
Workforce Development Council. In addition; a Request for Information (RFI)
was published on the State Procurement Notice website on August 3, 2006. The
RFI again requested input into the available services and comments and
recommendations on how program participants could assist in meeting
community needs. No responses were received from the Request for
Information that was published.
C. Description of the goals of the service _..______._ _._ ...__.......
The goals of the project(s) are as follows:
• To contribute to general welfare of the community, especially in the
provision of services to the elderly;
e To increase the employment opportunities for eligible older individuals,
especially individuals with poor employment prospects;
• To provide training that is necessary to make the most effective use of
the skills and talents of the participants who are enrolled in the program;
• To provide eligible individuals subsidized employment opportunities in
community services at facilities /projects that are operated by public or
private nonprofit entities;
• To provide training for jobs in growth industries or jobs reflecting new
technological skills;
• To provide services and activities in a manner which is sensitive to the
learning styles and needs of older individuals;
• To provide services and activities which will result in increased
employment and earnings, increased educational and occupational skills
and decreased welfare dependency;
RFP Service Specifications (Rev. 4/06)
2 -2
RFP #: LBR 111- 06(OACSEP)
• To provide opportunities for participants to engage in community
service activities which are in the community in which they reside or in
nearby communities;
• To serve the need of eligible individuals who are in a minority race,
have limited English - speaking capabilities, and /or who have the greatest
economic needs;
• To provide the services and activities which will result in meeting or
exceeding the annual established performance standards; and
• To promote the hiring of older individuals.
D. Description of the target population to be served
Selected program operators shall be responsible for determining participant
eligibility based on the following criteria:
a. Unemployed: An individual who is without a job and who wants and is
available for work.
b. Age: Program participants shall be no less than 55 years of age. No upper age
limit shall be imposed for initial and continued enrollment.
c. Low - Income: The income of the program applicant's family during the twelve
(12) months or six (6) months period prior to application on an annualized basis
shall not be more than 125% of poverty guidelines for the State of Hawaii that
has been established and is periodically updated by the U.S. Department of
— Health and - Human Services for the family size. Family shall - be defined as: 1)
Husband and wife, 2) husband, wife and dependent children, or 3) parent or
guardian and dependent children who are living in the same residence. A
person with a disability may be treated as a "family of one" for income
eligibility purposes. Exception: If the applicant is claimed as a dependent on
the Federal income tax return of another family member with whom they reside,
family shall mean a group of two or more individuals related by birth, IllttLt cage
or adoption and residing together. The income of all family members shall be
included when determining income eligibility.
d. Place of Residence: The program applicant shall reside in the State of Hawaii
and within the service area where the project is authorized.
Enrollment Priorities: Enrollment priorities shall apply to vacant positions
and not be interpreted to require the termination of any eligible participant.
Should there be a waitlist of eligible individuals waiting to be enrolled into the
program, an eligible individual who meets the following criteria shall have
priority for enrollment:
1) An individual who is 65 years of age or older;
2) An individual who has a disability;
3) An individual who has limited English proficiency or low literacy skills;
RFP Service Specifications (Rev. 4/06)
2 -3
RFP #: LBR 111- 06(OACSEP)
4) An individual who resides in a rural area;
5) An individual who is a veteran;
6) An individual who has low employment prospects;
7) An individual who has failed to find employment after utilizing services
provided under title I of the Workforce Investment Act of 1998; and
8) An individual who is homeless or at risk for homelessness.
Within the above priorities, special consideration shall be given, to the extent
feasible, to individuals who are of minority ethnicity, individuals who are
limited English - speaking, individuals who are American Indian, individuals
who have the greatest economic need, and individuals with the greatest social
need.
E. Geographic coverage of service
Service areas for this RFP shall be 1) the City and County of Honolulu,. 2) the
County of Hawaii, 3) the County of Kauai, and 4) the County of Maui.
Respondents to this RFP may apply for one or all of these areas. Respondents
must be able to demonstrate their capacity to provide the required services in all
service areas for which they apply.
The services, including the physical location of the project(s) and the hours of
operation, must be accessible to the target population residing in the State of
Hawaii and be available in areas where high concentrations of the target
population reside. Awards of multiple contracts may be considered if it is in the
best interest of the State:
RFP Service Specifications (Rev. 4/06)
2-4
RFP #: LBR 111- 06(OACSEP)
•
F. Probable funding amounts, source, and period of availability
All of the funds available for this RFP are contingent upon federal
appropriations to the State. No portion of the funds for this RFP will be from
State sources. The available OACSEP funds are allocated to the four county
service areas on an equitable distribution basis utilizing the census data of
eligible older individuals residing in each county. The anticipated funding
amounts and the allocated OACSEP positions by county are based on our
current year's funding and allocations:
County Anticipated Allocation Allocated Positions
County of Hawaii $ 279,657.00 42
City and County of Honolulu $ 1,179,318.00 175
County of Kauai $ 92,328.00 14
County of Maui $ 184,188.00 27
TOTAL $ 1,735,491.00 258
Subject to the availability of funds, the initial contract period is planned for July
1, 2007 to June 30, 2008. At the discretion of DLIR/WDD, the contract may be
extended for- up--to three additional -- twelve-month - period - beginning - July - -1 - , 2008,
subject to the continuing availability of federal funds and the satisfactory
performance of the contractor. All funding levels are subject to Congressional
appropriation. In addition, failure to meet satisfactory performance levels for
two consecutive years may result in sanctions, reduced funding or loss of
contract.
Funds must be allocated within the following cost categories and remain within
the following cost limits:
Cost Category Cost Limitation
Administration Not more than 9%
Program - Participant Wages and Fringe Not less than 75%
Program -Other Participant Costs Remaining Funds
The cost categories are defined in Section III. Scope of Work below.
RFP Service Specifications (Rev. 4/06)
2 -5
CONTRACT NO. PY 10- OACSEP -H -HCOA
- q r j 059 t
1• ' ` y ' '.��
!f L _ STATE OF FIAWAI I
if ' ` CONTRACT FOR HEALTH AND HUMAN SERVICES:
fji COMPETITIVE PURCHASE OF SERVICES
This Contract, executed on the respective dates indicated below, is effective as of
July 1 , 20 10 between the
Department of Labor and Industrial Relations ,
(Name of the state department, agency board or commission)
State of Hawai`i ( "STATE "), by its Director
(Title ofperson signing for the STATE)
whose address is: 830 Punchbowl Street, Room 321
Honolulu, Hawaii 96813
and Hawaii County Office of Aging ,
(Name of PROVIDER)
( "PROVIDER "), a County Governmental Entity ,
(Legal form of PROVIDER i.e., Corporation, Limited Liability Company, etc.)
under the laws of the State of HAWAII whose business street address and taxpayer
identification numbers are as follows:
Business street address:
1055 Kino'ole Street, Suite 101
Hilo, Hawaii 96720
Mailing address if different than business street address:
Federal employer identification number: 99- 6000567
Hawai`i general excise tax number: 30016002
COMPETITIVE POS
Page 1 of 5
AG Form 103F1 (10/08)
CONTRACT NO. PY 10- OACSEP -H -HCOA
RECITALS
A. This Contract is for a competitive purchase of services (a "Competitive POS "),
as defined in section 103F -402, Hawaii Revised Statutes ( "HRS "), and chapter 3 -143, Hawai`i
Administrative Rules.
B. The STATE needs the health and human services described in this Contract and
its attachments ( "Required Services ") and the PROVIDER agrees to provide the Required
Services.
C. Money is available to fund this Contract pursuant to:
(
(Identify state sources)
in the amount of , or
(state funding)
(2) Public Law 111 -117
(Identify federal sources)
in the amount of $367,981.00 , or both.
(federal funding)
D. The STATE is authorized to enter into this Contract pursuant to:
Chapter 103F and 26 -20, Hawaii Revised Statutes
(Legal authority for Contracts)
E. The undersigned representative of the PROVIDER represents, and the STATE
relies upon such representation, that he or she has authority to sign this Contract by virtue of
(check any or all that apply): •
❑ corporate resolutions of the PROVIDER or other authorizing documents such as
partnership resolutions;
❑ corporate by -laws of the PROVIDER, or other similar operating documents of the
PROVIDER, such as a partnership contract or limited liability company operating
contract;
❑ the PROVIDER is a sole proprietor and as such does not require any authorizing
documents to sign this Contract;
® other evidence of authority to sign:
F. The PROVIDER has provided a "Certificate of Insurance" to the STATE that
shows to the satisfaction of the STATE that the PROVIDER has obtained liability insurance
COMPETITIVE POS
Page 2 of 5
AG Form 103F1 (10/08)
CONTRACT NO. PY 10- OACSEP -H -HCOA
which complies with paragraph 1.4 of the General Conditions of this Contract and with any
relevant special condition of this Contract.
G. The PROVIDER produced, and the STATE inspected, a tax clearance certificate
as required by section 103 -53, HRS.
NOW, THEREFORE, in consideration of the promises contained in this Contract, the
STATE and the PROVIDER agree as follows:
1. Scope of Services. The PROVIDER shall, in a proper and satisfactory manner as
determined by the STATE, provide the Required Services set forth in Attachment "1" to this
Contract, which is hereby made a part of this Contract, and the Request for Proposals ( "RFP "), •
and the PROVIDER's Proposal, which are incorporated in this Contract by reference. In the
event that there is a conflict among the terms of this Contract, and either the Proposal or the
RFP, or both, then the terms of this Contract shall control.
2. Time of Performance. The PROVIDER shall provide the Required Services from .
T„ y 1 , 20 10 , to June 30 , 20 11 , as set
forth in Attachment "2" to this Contract, which is hereby made a part of this Contract.
3. Certificate of Exemption from Civil Service. The Certificate of Exemption from
Civil Service is attached and made a part of this Contract.
4. Standards of Conduct Declaration. The Standards of Conduct Declaration of the
PROVIDER is attached and made a part of this Contract.
5. General and Special Conditions. The General Conditions for Health and Human
Services Contracts ( "General Conditions ") and any Special Conditions are attached hereto and
made a part of this Contract. In the event of a conflict between the General Conditions and the
Special Conditions, the Special Conditions shall control.
COMPETITIVE POS
Page 3 of 5
AG Form 103F1 (10/08)
CONTRACT NO. PY 10- OACSEP- H -HCOA•
6. Notices. Any written notice required to be given by any party under this
Contract shall be (a) delivered personally, or (b) sent by United States first class mail, postage
prepaid.
Notice required to be given to the STATE shall be sent to:.
Workforce Development Division Administration Office
830 Punchbowl Street, Room 329, Honolulu, Hawaii 96813
Notice to the PROVIDER shall be sent to the mailing address as indicated on page 1. A notice
shall be deemed to have been received three (3) days after mailing or at the time of actual
receipt, whichever is earlier. The PROVIDER is responsible for notifying the STATE in
writing of any change of address.
IN VIEW OF THE ABOVE, the parties execute this Contract by their signatures
below.
STATE
/ 4
B • �
Y
(Signature)
Print Name Colleen Y. L.. air
•
Print Title Acting Director
Date JUN 28 2010
FUNDING AGENCY (to be signed by head of funding
agency if other than the Contracting Agency)
By
(Signature)
Print Name
Print Title
Date
COMPETITIVE POS
Page 4 of 5
AG Form 103F1 (10/08)
CONTRACT NO. PY 10- OACSEP -H -HCOA
CORPORATE SEAL
(if available) PROVIDER
By •' 4 1' i
(Si. N-1---L
`; ture)
4151r Nancy E. Crawf•rd
int Name WILLIAM P. KENOI
Print Title MAYOR .
Date JUN 2 2 2010
APPROVED AS TO FORM:
Deputy Atto eneral
APPROVED AS TO FORA AND LEGALITY:
Deputy Corm:•=':' Counsel
County o - lawaii
RECOMMEND APPROVAL
By: 1 . I .s ( 5? '
Exec. on Aging
Date: ,
JUN 1 8 2010
Approved as to Availability of Funds
in the amounts and for the : purposes
set forth herein.
— 14 906 D ECTOR OF Fl ; C4
JUN 18 2010
COMPETITIVE POS
Paie 5 of 5
•
CONTRACT NO. PY10- OACSEP -H -HCOA
PROVIDER'S ACKNOWLEDGMENT
STATE OF f
) Ss.
COUNTY OF Gt.W)Q,1 1 )
On this o " day of Jane , 20 ID , before
me appeared I4Ctl'IN ' Cra ik -cord
and , to me known, to be the
person(s) described in and, who, being by me duly sworn, did say that he/ he they[ are the
Df rGCfr a— 'l and
of CDOt:11.66
the PROVIDER named in the foregoing instrument, and that he /she /they is /are authorized to sign said
instrument on behalf of the PROVIDER, and acknowledges that he /she /they executed said instrument
as the free act and deed of the PROVIDER.
By CWU C.J
(Notary Seal) (Signature)
Print Name NADINE H. POMRO
Date JUN 2 2 2010
Notary Public, State of 1- 1
My commission expires: 07/12/2013
Doc. Date: Lint€11CA # Pages: to
Notary Name: NADINE H. POMROY ti Circuit
Doc. Description: CIS` + r r--� �t Cut1
Wawa, etU It eS : Cp e,+i -hi,V ?U- reitctS e,
p f ScY 1 fees • (Notary Stamp or Seal)
JUN 222010
(P-adat. WAgintn-,
Notary Signature Date
NOTARY CERTIFICATION
AG Form 103F7 (10 /08)