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Home My WebLink AboutCOM 0031.000 2010-2012 William P. Kenoi . �� : , \ ter Nancy D e Crawford Mayor : :� ,;t:' , Deanna S. Sako _ Deputy Director . 4T OF • M p i �_. County of Hawai' i Finance Department . 25 Aupuni Street, Suite 2103 • Hilo, Hawai' i 96720 (808) 961 -8234 • Fax (808) 961 -8569 December 6, 2010 Dominic Yagong, Council Chair and Members of the Hawai'i County Council Hawai'i County Council 25 Aupuni Street Hilo, Hawai'i 96720 Re: Operating Budget The County of Hawai'i has been awarded a $20,350 grant titled "Department of Public Works GPS Units ", which is funded by the National Highway Safety Act of 1996 (Public Law 89 -564). These funds are being provided through the State of Hawai'i Department of Transportation to purchase GPS units for the Hawai'i County Police Department in order to collect crash - location data. The Department of Public Works Traffic Division will process this data, utilizing their RoadSoft GIS software to generate crash -trend reports and implement safety improvement projects base on crash frequency, rate and location information. Enclosed is a resolution to authorize the Mayor to enter into an agreement with the State of Hawai'i Department of Transportation for this grant. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating the $20,350 into the Department of Public Works GPS Units account. If there are any questions, please do not hesitate to contact the Department of Public Works. / Nancy E. rawford I Director of Finance cc: Public Works Ir a,o, 17 aI( 10> Comm. No, 31 Ref. To: G. Ref. Date DEC 2 0 2010 Hawai'i County is an Equal Opportunity Provider and Employer Form #: B -52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Public Works DATE: 11/18/10 STAFF CONTACT: Ronald L. Thiel or Aaron Takaba PHONE: 961 -8341 A. REQUEST: A resolution authorizing the Mayor to enter into an agreement with the State of Hawaii, Department of Transportation for a grant entitled Flex 1 - Department of Public Works GPS Units totaling $20,350.00. Amend Ordinance 10 -059, Operating Budget by adding appropriations for : a f 't).,h1,c.. Worli-S Grp jr 4 020.281.5281. 09 - 45y $20,350.00 D rk.'r,e „4 o cCPS l w,rt; 020. 3308. - I ► $20,350.00 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The purpose of the subject grant is for the Department of Public Works (DPW) to assist the Hawaii Police Department (HPD) with purchasing GPS units to be used for crash location reporting. HPD currently does not use GPS for crash location reporting. The reason for DPW's involvement in this project and our push for more accurate crash location information is the Traffic Division's desire to proactively implement safety improvement projects based on crash frequency, rate, and trend information. The plan is for DPW to purchase 100 GPS units for HPD. Transportation asset management software (RoadSoft GIS) has already been implemented by DPW and will be used to upload crash information to generate crash trend reports for project planning. 1 SIGNED: llw DATE: v � I0 L % Department Head GRANT SUMMARY (Supplement to B -52, Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) N New (for this fiscal year period). OR n Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to Yes ❑ No Council? ❑ Yes n No Name of Grant Program: Highway Safety Grant Grantor: State of Hawaii, Department of Transportation County Grantee Department or Agency: County of Hawaii, DPW - Traffic Division County Grantee Contact Person: Aaron Takaba Phone Number: 808 - 961 -8341 Amount of Grant: $20,350.00 Grant Period (Commencement & Completion): June 30, 2011 Purpose of Grant: The purpose of the subject grant is for the Department of Public Works (DPW) to assist the Hawaii Police Department (HPD) with purchasing 100 GPS units to be used for crash location reporting. County Match required ?: ❑ Yes N No If yes, Matching Amount? Budgeted in account# : In -kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: Permanent: ❑ Temporary: n, Duration: , Full -time: n Part-time: ❑, Time Element: Qty: Contractual: ❑ Explain: Explanation: Additional Comments about Grant: HPD currently does not use GPS for crash location reporting. The reason for DPW's involvement in this project and the push for more accurate crash location information is the Traffic Division's desire to proactively implement safety improvement projects based on crash frequency, rate, and trend information. B -52 Grant Summary Form LINDA LINGLE e° F MICHAEL D. FORMBY GOVERNOR '�'� � ?� INTERIM DIRECTOR • f .f 1 tk t . `` gg� } Deputy Directors . :# •�t � 173.) , °!�' FRANCIS PAUL KEENO r r .•..- ....... STATE OF HAWAII DEPARTMENT OF TRANSPORTATION IN REPLY REFER TO: 869 PUNCHBOWL STREET HWY -V 9.2541 HONOLULU, HAWAII 96813 -5097 November 8, 2010 Mr. Ronald Thiel, P.E. Traffic Division Head County of Hawaii Department of Public Works ( NOV 1 $ nip 1 108 Railroad Avenue Hilo, Hawaii 96720 _�f C =...rte Dear Mr. Thiel: Enclosed for your action is a copy of the approved highway safety reimbursement project No. Flex 1, entitled "Department of Public Works GPS Units." A total of $20,350.00 has been obligated to the project. The grant funds will be used to assist the Hawaii Police Department with the purchase of 110 GPS units to be used for crash location reporting. The Department of Public Works intends to proactively implement safety improvement projects based on crash data. Progress reports must be submitted quarterly within 15 days (ending December, March, June and September) and a final report must be submitted within thirty days of the end of the grant period. Reimbursement claims must be submitted in accordance with the agreement (monthly or quarterly) by the 20th of the month following the claim period. A claim must be submitted even if no expenditures were made. The project is subject to the audit requirements of the Office of Management and Budget (OMB) A -133, Audit of State /Local Government & Non - Profit Organizations. Note that the Department /Program Number and Title with which this project should be associated in the Schedule of Federal Assistance Programs section of your single agency audit report are: Department of Transportation/20.600 - State and Community Highway Safety Program. A copy of all audit reports covering the grant period must be sent to the Department of Transportation — Highway Safety Staff, 869 Punchbowl Street, Room 405, Honolulu, HI 96813. Mr. Ronald Thiel, P.E. HWY -V 9.2541 Page 2 November 8, 2010 Within 60 days of the date of project approval, the Highway Safety Staff should be advised of your cognizant Federal audit agency and of when you anticipate the audit report(s) covering the period of this grant to be issued. Very truly yours, CFAEL D. FORMBY Interim Direct r of Transportation Enclosure