HomeMy WebLinkAboutCOM 0035.000 2010-2012 ,,,,, ,
Nancy E. Crawford
William P. Kenoi
Director ;
Deanna S. Sako
•
• Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961-8569
December 21, 2010
)
Dominic Yagong, Council Chair and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year
for a new multi-year lease agreement for two (2) copiers for the Planning Department's
Hilo office and one (1) copier for their Kona office. Their current copy machines are
over five (5) years old, and not suitable for a lease extension.
The copiers are needed to print departmental documents, necessary plans, and
presentations for the County Community Development Programs around Hawai'i Island.
By entering into this multi-year lease, the operating cost per month is expected to be
less than the costs under the recently expired leases.
If there are any questions, please do not hesitate to call the Planning Department.
1 /44/ 1 CL444
Nancy E. Crawford
Director of Finance
Enc.
cc: Planning
<1e5. -II
Comm. No. 3 C
Ref. To: F
Hawaii County is an Equal Opportunity Provider and Employer Ref. Date DE C 2 1 2010
Form #: B -52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Planning Department DATE: December 20, 2010
STAFF CONTACT: Joaquin Gamiao PHONE: 961 -8174
A. REQUEST:
Approval to enter into a five (5) year lease agreement for three (3) multi- function copy machines. Two (2) for
the Hilo Planning office and one (1) for the Kona Planning office.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The copiers are used for printing of departmental documents and necessary printed plans, documents and
presentations for the County Community Development Programs around the island.
All three copiers were leased on five (5) year programs. Two copiers are black and white and one is color.
They are: 1)Kona - Xerox 425 (b /w) leased on April 1, 2003 for 5 years. 2)Hilo - Xerox DC332SLX (b /w)
leased on December 1, 2005 for 5 years. 3)Hilo - Xerox Work Center Pro (color) leased on December 1,
2005 for 5 years. All three copiers are well used and not suitable for extension of the lease period.
These machines are presently being leased for a total of $1,633.04 per month plus per copy charges beyond
lease included number of copies at just over 1.6 cents per black/white copy and 10.1 cents per color copy.
The new lease expense will be approximately $1,475.00 per month for all three (3) machines. Copy charges
beyond the lease included number of copies would run 1.1 cents per black/white copy with a multi- tiered
color cost, depending on the amount of color on the page to no more than 7.9 cents per full color copy.
SIGNED: DATE:
DEC 2 0 2010
Department Head