HomeMy WebLinkAboutCOM 0041.000 2010-2012 Div os p,
: cP:'•'�� Nancy E. Crawford
William P. Kenoi ^ , V� %�, Director • Mayor =•I
Deanna S. Sako
y 4 , ,, °. % Deputy Director
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County of Hawaii
Finance Department s .7 F -.�r
25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720
(808) 961 -8234 • Fax (808) 961 -8569
December 6, 2010
Dominic Yagong, Council Chair and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi -year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year for the
lease of one (1) D8 Waste Handler Series Bulldozer, or equivalent, for the Department of
Environmental Management Solid Waste Division. This D8 bulldozer is needed to meet the
Department of Health's requirement that County landfills have at all times, equipment available
to manage daily solid waste. This equipment will be used as a backup unit, in the event that a
primary bulldozer is out of service due to repairs or maintenance needs, and will be used to
facilitate the Hilo landfill sliverfill project to extend the landfill's useful life.
The Solid Waste Fund does not have the resources to purchase the referenced equipment
and therefore the Department of Environmental Management requests the authority to enter
into a five (5) year lease agreement in which the County will own the equipment at the end of
said lease. The funding for this lease is included within the current fiscal year's budget.
In order to expedite the acquisition of this equipment and to eliminate the need for the long-
term rental, the Department of Environmental Management requests that the resolution be
waived from the Finance Committee and be placed on the December 15, 2010 Council
Meeting agenda.
If there are any questions, please do not hesitate to contact the Department of Environmental
Management.
4_
Nancy E. Crawford
Director of Finance
Comm, No.
Ref. To:
cc: Environmental Mgmt Ref. Date jEC 2 2 7u
C� cs •
11 Hawaii County is an Equal Opportunity Provider and Employer
Form #: B -52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: ENV MGMT -SOLID WASTE DATE: December 6, 2010
STAFF CONTACT: TERIN GLOOR PHONE: 961 -8058
A. REQUEST:
Resolution authorizing the Mayor to enter into a multi -year lease agreement for a D8 Waste Handler Series
Bulldozer, or equivalent, for a period of five (5) years for the Department of Environmental Management,
Solid Waste Division.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Solid Waste Division (SWD) is requesting the purchase of one D8 Waste Handler Series Bulldozer. There
are currently two bulldozers each at the Hilo and Puuanahulu Landfills. Additional dozers are a Department of
Health requirement, which is predicated on assuring there is always equipment available to properly manage the
daily solid waste.
Landfill equipment is operated for long hours and under hazardous conditions, which results in the equipment
being damaged and constantly worn down. Currently, the SWD does not have an adequate asset management
program or timely means of repairing or maintaining the equipment (e.g., a long term equipment maintenance
contract, SWD operated equipment maintenance facility, timely access to the existing County equipment
maintenance facility). Consequently, landfill equipment is repeatedly down for extended periods of time waiting
for repair and /or maintenance.
This bulldozer will be used for the following purposes:
• Assure there is sufficient equipment to operate the landfill by providing a replacement/backup for any
bulldozer that is down for repair and /or maintenance.
• Facilitate the Hilo landfill sliverfill project that is extending the landfill's useful life.
• Eliminate the long term need to rent a bulldozer.
This equipment will be lease financed such that the County will own the equipment at the end of the five year
lease.
In order to expedite the acquisition of this equipment and eliminate the long term rental, we respectfully request
that this resolution be waived from committee and placed on the next Council agenda.
SIGNED: tWAG DP I 104/1 -O
DATE: )Z)4/)0
Department Head