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HomeMy WebLinkAboutAGE FC 01/03/2011 2010-2012Brenda Ford Chair Dominic Yagong Vice Chair HAWAII COUNTY COUNCIL COMMITTEE ON FINANCE Fred Blas, Member Pete Hoffmann, Member Donald Ikeda, Member Dennis "Fresh" Onishi, Member K. Angel Pilago, Member Brittany Smart Member J Yoshimoto, Member 1' Session r DATE: January 3, 2011 (Monday) l PLACE: Sheraton Keauhou Bay Resort and Spa 78 -128 Ehukai Street Kailua -Kona, Hawaii o TIME: 11:00 a.m. c' (Note: Please turn cell phones, pagers and other mobile communication devices on silent mode.) CALL TO ORDER STATEMENTS FROM THE PUBLIC ON ITEMS ON THE AGENDA REFERRALS Comm. 696.4: HAWAII ISLAND HUMANE SOCIETY FY 2010 FINANCIAL AUDIT From Cindy Kennedy, Accountant, Hawaii Island Humane Society, dated October 21, 2010, transmitting the above audit. Comm. 981: AN ORDINANCE TO AMEND ORDINANCE NO. 10 -59, AS AMENDED, THE (Bill 314) OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2011 (appropriates 510,000 in the State Grants - Domestic Violence Strategic Plan Account, and appropriates same to the Prosecuting Attorney's Domestic Violence Strategic Plan Account; these funds will be used to implement the Navigating a Course for Peace, Domestic Violence Strategic Plan for 2007 -2010 in Hawaii County) From Finance Director Nancy Crawford, dated October 13, 2010, transmitting the above bill. Serving the Interests of the People of Our Island Hawai'i County is an Equal Opportunity Provider and Employer FC -1 Page 2 January 3, 2011 Comm. 990: RESOLUTION AUTHORIZING THE ABANDONMENT OF THAT CERTAIN (Res. 409 -10) DRAINAGE DITCH RIGHT -OF -WAY, SITUATE AT KALOPA HOMESTEADS, IN THE DISTRICT OF HAMAKUA, COUNTY AND STATE OF HAWAII, AND SALE OF A PORTION OF SAID RIGHT -OF -WAY TO JAMES OLSON AND ANNE OLSON From Deputy Corporation Counsel Gerald Takase, dated October 25, 2010, transmitting the above resolution. Comm. 995: AN ORDINANCE AMENDING ORDINANCE NO. 10 -60, AS AMENDED, (Bill 319) RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2010 TO JUNE 30, 2011 (adds the Environmental Management, Waiohinu Recycling and Transfer Station Repairs and Enhancements project for $8.8 million to the Capital Budget) From Finance Director Nancy Crawford, dated October 28, 2010, transmitting the above bill. Comm. 996: AN ORDINANCE AMENDING ORDINANCE NO. 10 -60, AS AMENDED, (Bill 320) RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2010 TO JUNE 20, 2011 (adds the Environmental Management, Hilo Baseyard Facility project for $600,000 to the Capital Budget; funds will be used to construct a new buildin to support the Hilo Solid Waste Division staff) From Finance Director Nancy Crawford, dated October 28, 2010, transmitting the above bill. Comm. 997: RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL (Res. 411 -10) YEAR AND OF A MULTI - FISCAL YEAR AGREEMENT FOR FURNISHING AND IMPLEMENTING ORGANIC WASTE DIVERSION SITES AND COMPOST OPERATIONS IN WEST HAWAII AND EAST HAWAII FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT (to expand organic waste diversion and establish compost operations at the South Hilo and West Hawaii Sanitary Landfills) From Finance Director Nancy Crawford, dated October 28, 2010, transmitting the above resolution. Comm. 998: AN ORDINANCE AMENDING ORDINANCE NO. 10 -60, AS AMENDED, (Bill 321) RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2010 TO JUNE 30, 2011 (adds the Parks and Recreation, Hawaiian Paradise Park - New Park Development project for $5.5 million to the Capital From Finance Director Nancy Crawford, dated October 29, 2010, transmitting the above bill and its enclosures. FC -1 Page 3 January 3, 2011 Comm. 999: AN ORDINANCE AMENDING ORDINANCE NO. 10 -60, AS AMENDED, (Bill 322) RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2010 TO JUNE 30, 2011 {increases the Public Works, Kapi`olani Street Extension (Mohouli Street to Lanikaula Street) project in the Capital Budget by $8.1 million, bringing the total appropriation to $8.7 million} From Finance Director Nancy Crawford, dated October 29, 2010, transmitting the above bill and its enclosures. Comm. 1000: AN ORDINANCE AMENDING ORDINANCE NO. 10 -60, AS AMENDED, (Bill 323) RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2010 TO JUNE 30, 2011 (adds the Parks and Recreation, North Kohala Recreational Facility Repairs and Upgrades project for $2 million to the Capital Budget; this project provides for the needed repairs and upgrades to the facilities at Ke6kea Beach Park, which has been out of service since the 2006 Kiholo Bay earthquake) From Finance Director Nancy Crawford, dated October 29, 2010, transmitting the above bill. Comm. 1001: AN ORDINANCE AMENDING ORDINANCE NO. 10 -60, AS AMENDED, (Bill 324) RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2010 TO JUNE 30, 2011 (adds the Environmental Management, Kailua Recycling and Transfer Station Repairs and Enhancements — Fair Share project for $250,000 to the Capital Budget) From Finance Director Nancy Crawford, dated November 1, 2010, transmitting the above bill. Comm. 1002: AN ORDINANCE AMENDING ORDINANCE NO. 10 -60, AS AMENDED, (Bill 325) RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2010 TO JUNE 30, 2011 (adds the Parks and Recreation, Kikala - Ke6kea New Park Development project for $100,000 to the Capital Budget; this will allow for the County to foster a collaborative effort with residents of the Kikala - Ke6kea subdivision to establish water service to the site and develop basic infrastructure, with volunteer labor and equipment) From Finance Director Nancy Crawford, dated October 29, 2010, transmitting the above bill. Comm. 5: FAIR SHARE ANNUAL REPORT AS OF JUNE 30, 2010 From Planning Director Bobby Jean Leithead Todd, dated October 29, 2010, transmitting the above report, which is provided for the Council's review and use in the formulation of the capital budget. Comm. 6: TRANSFER OF FUNDS — NOVEMBER 16 - 30, 2010 From Finance Department Controller Kay Oshiro, dated November 30, 2010, transmitting a Report of Transfers Authorized showing transfers made from November 16 through November 30, 2010. FC -1 Page 4 January 3, 2011 Comm. 6.1: TRANSFER OF FUNDS — DECEMBER 1 - 15, 2010 From Finance Department Controller Kay Oshiro, dated December 20, 2010, transmitting a Report of Transfers Authorized showing transfers made from December 1 through December 15, 2010. Comm. 14: DONATION OF THREE GARMIN GLOBAL POSITIONING SYSTEMS (GPS), MODEL 520HCX, TO THE HAWAII FIRE DEPARTMENT AT THE CAPTAIN COOK, KEAUHOU AND KAILUA FIRE STATIONS (donated by Hui Kuahiwi - The Club, and by Mauna Loa Outfitters; estimated total value of $1,380) From Finance Director Nancy E. Crawford, dated November 9, 2010, requesting the Council's approval of the above donations. Comm. 16: RESOLUTION AUTHORIZING THE ACCEPTANCE OF A MONETARY (Res. 16 -11) DONATION OF $1,600 FOR THE PURCHASE OF TACTICAL BIKE PATROL EQUIPMENT FOR THE HAWAII COUNTY POLICE DEPARTMENT (donated by Target, the additional equipment will allow the department to expand their bike patrol unit by providing the necessary equipment for the Officers to perform their job duties); and (Bill 2) AN ORDINANCE TO AMEND ORDINANCE NO. 10 -59, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2011 (increases revenues in the Contribution from Private Source account by $1, 600 and appropriates same to the Police Administration Division - Other Current Expenses account) From Finance Director Nancy E. Crawford, dated November 9, 2010, transmitting the above resolution and bill. Comm. 24: 2010 ANNUAL REPORT OF THE REAL PROPERTY TAX BOARD OF REVIEW From Chairman Harold Murata, dated December 15, 2010, transmitting the above report. Comm. 31: RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO (Res. 17 -11) AN AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT OF TRANSPORTATION, PURSUANT TO HRS 46 -7, FOR THE DEPARTMENT OF PUBLIC WORKS GPS UNITS GRANT, and (Bill 10) AN ORDINANCE TO AMEND ORDINANCE NO. 10 -59, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2011 (appropriates $20,350 in the Federal Grant - Department of Public Works GPS Units Account, and appropriates same to the Department of Public Works GPS Units Account; funds will be used for crash location reporting in an effort to proactively implement safety improvement projects based on crash frequency, rate and trend information) From Finance Director Nancy Crawford, dated December 6, 2010, transmitting the above resolution and bill. FC -1 Page 5 January 3, 2011 Comm. 32: FINAL REPORT — FY 09 -10 HAWAII ISLAND VISITORS BUREAU GRANT From Director Randall M. Kurohara, dated December 13, 2010, transmitting the above report. Comm. 33: RESOLUTION AUTHORIZING THE ACCEPTANCE OF A MONETARY (Res. 18 -11) DONATION OF $1,000 TO THE HAWAII COUNTY FIRE DEPARTMENT (donated by Hilo Wal -Mart, to be used for the purchase of materials and supplies to be used for Fire Prevention Week) From Finance Director Nancy Crawford, dated December 16, 2010, transmitting the above resolution. Comm. 34: RESOLUTION AUTHORIZING THE ACCEPTANCE OF A MONETARY (Res. 19 -11) DONATION OF $1,400 TO THE DEPARTMENT OF PARKS AND RECREATION (donated by the American Resort Development Association, to be used for educational and athletic opportunities for children in grades five to eight, who are unable to participate because they exceed the program's weight restrictions) From Finance Director Nancy Crawford, dated December 16, 2010, transmitting the above resolution. Comm. 35: (Res. 20 -11) RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI -YEAR LEASE FOR THREE (3) COPIERS FOR THE PLANNING DEPARTMENT (two of the copiers will be placed in their Hilo office and one in their Kona office as their current copy machines are over five years old and not suitable for a lease extension) From Finance Director Nancy Crawford, dated December 21, 2010, transmitting the above resolution. Comm. 36: A RESOLUTION TO AMEND SALARY ORDINANCE NO. 10 -46 BY AMENDING (Res. 2 1 -11) SECTION 7.02(B) BY ADDING THE HOUSING ADMINISTRATIVE ASSISTANT CLASS OF WORK (to provide for the reallocation of Position No. HO -03352 Senior Clerk - Stenographer to an SR -13 Administrative Assistant) From Finance Director Nancy Crawford, dated December 16, 2010, transmitting the above resolution. Comm. 37: RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO (Res. 22 -11) AN AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT OF THE ATTORNEY GENERAL, PURSUANT TO HRS 46 -7, FOR THE DOMESTIC VIOLENCE PROSECUTION GRANT PROGRAM: and (Bill 11) AN ORDINANCE TO AMEND ORDINANCE NO. 10 -59, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2011 (appropriates $43,822 in the Federal Grant — Prosecuting Attorney's Violence Against Women Training Project, and appropriates same to the Prosecuting Attorney's Violence Against Women Training Project Account; funds will be used for training and to develop and implement more effective police, court and prosecution policies, protocols, orders and services, specifically devoted to preventing, identifying and responding to violent crimes against women) From Finance Director Nancy Crawford, dated December 20, 2010, transmitting the above resolution and bill. FC -1 Page 6 January 3, 2011 Comm. 41: RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL (Res. 24 -11) YEAR AND OF MORE THAN ONE FISCAL YEAR FOR ONE (1) D8 BULLDOZER (this equipment will be used as a backup unit, in the event that a primary bulldozer is out of service due to repairs or maintenance needs, and will be used to facilitate the Hilo landfill sliverfill project to extend the landfill's useful life) From Finance Director Nancy Crawford, dated December 6, 2010, transmitting the above resolution. UNFINISHED BUSINESS Comm. 901: RESOLUTION AUTHORIZING THE ABANDONMENT OF A PORTION OF THE (Res. 377 -10) OLD HOMESTEAD ROAD IN KA`U (ALSO KNOWN AS KAMA`OA ROAD), AND SALE OF REMNANT { a segment of the roadway identified as the "Old Homestead Road," from the intersection of South Point Road and extending westward to its terminus, adjacent to Tax Map Key (4) 9 -3 -001; the road has served only as access for the adjacent landowners; due to their ranch and farm operations, the adjacent landowners would like to gate the roadway to deter poaching and trespassing From Councilmember Guy Enriques, dated July 22, 2010, transmitting the above resolution. Postponed: August 17, 2010 Site Visit and Public Hearing: November 9, 2010 (Note: There is a pending motion made by Mr. Ikeda and duly seconded by Mr. Yoshimoto to close file on Comm. 901 and recommend adoption of Res. 377 -10.) Comm. 901.1: From Councilmember Guy Enriques, dated August 16, 2010, transmitting a letter from Planning Director Bobby Jean Leithead Todd reassessing the position of the Planning Department, together with letters of intent to purchase from adjacent property owners. ADJOURNMENT The meeting place is accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961 -8245 by December 29, 2010. Relay users please call 711 - 961 -8245 to contact our office. Copies of this agenda and items listed on the agenda are available on the County Council -Clerk web page at http: / /co.hawaii.hi.us/ council /agendas_and_actions.htm. For further information, please call 961 -8245. FC -1 Page 7 January 3, 2011 Notice is hereby given that pursuant to Hawaii Revised Statutes (hereinafter "HRS ") §92 -3.5, the Hawaii County Council will be conducting this Committee meeting via videoconference. Councilmembers will be present at the following locations: • Sheraton Keauhou Bay Resort & Spa, 78 -128 Ehukai Street, Kona; and • County Councilroom, Hawaii County Building, 25 Aupuni Street, Hilo. Public Attendance Via Videoconferencing is available at the locations above and at the Waimea Council Office at the Holomua Center, 64 -1067 Mamalahoa Highway, Suite 5 until 4:30 p.m., or later in the event public witness testimony has not been completed. If audio stream between Kona and Hilo is lost for more than a short period of time, the meeting will be terminated. Submitting Testimony Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Public testimony may also be submitted before 12:00 noon on the business day prior to the meeting (1) by mail to the County Clerk's Office in Hilo at 25 Aupuni St., Hilo, Hawaii, 96720; (2) by facsimile to (808) 961 -8912; or (3) by e -mail to counciltestimony2 ,co.hawaii.hi.us Please submit separate testimony for each item. Viewing of Meetings on Government Access Television - Channel 52: Governmental Relations and Finance Committee meetings - Tuesdays, January 11 and 18, 2011 at 7:00 a.m. and 6:30 p.m.; Public Works & Parks and Recreation, Human Services, Social Services and Public Safety, and Planning Committee meetings - Thursdays, January 13 and 20, 2011 at 7:00 a.m. and 8:30 p.m.; and all five Committee meetings - Saturday, January 15, 2011 at 8:00 a.m. and 5:00 p.m. These airtimes are subject to preemption by broadcasts from the State Legislature.