HomeMy WebLinkAboutCOM 0035.001 2010-2012BRENDA J. FORD
Council Member
District 7 - Central Kona
Phone:
Fax:
E -Mail
HAWAII COUNTY COUNCIL
County of Hawai `i
Kailua Trade Center
75 -5706 Hanama Place, Suite 109
Kailua -Kona, Hawai'i 96740
DATE: January 3, 2011
TO: Dominic Yagong, Chairperson,
and Members of the Hawaii County Council
FROM: Brenda J. Ford, Council Member
SUBJECT: Proposed Amendments to Resolution No. 20 -11; Authorizing The Payment Of
Funds Of A Later Fiscal Year And Of More Than One Fiscal Year For Three (3)
Copiers for the Planning Department
For your consideration, please find attached proposed amendment to Resolution No. 20 -11. The
proposed amendment, illustrated via Ramseyer format with respect to the contents of Resolution
No. 20 -11, read as follows:
The third WHEREAS clause is amended to read:
"WHEREAS, the copiers are needed to print departmental documents, necessary plans,
and presentations for the County Community Development Programs around Hawai' i
Island [ : ] 1 now, therefore,
2. The enacting clause is amended to read:
"[ NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE
COUNTY OF HAWAI' I:
1. That the Mayor is hereby authorized to enter into a five (5) year lease
agreement for three (3) copiers for the Planning Department.
2. That sufficient funds be budgeted in future fiscal years to cover the
anticipated obligations of the County under the terms of the
agreement."
Serving the Interests of the People of Our Island
Hawai `i County Is An Equal Opportunitv Provider And Emplover
(808)326-5684
(808)329-4786
bford @co.hawaii.hi.us
Comm. No. ✓ •
Ref. To: - - LELE C_
Ref. Date JAN 0 3 2011
3. Add a new Be It Further Resolved clause to read:
" BE IT FURTHER RESOLVED that three (3) copiers comparable to the
existing copiers in the Planning Department shall be leased for a period of five
(5) years at a cost not to exceed $500 per copier per month, and in addition to
the monthly lease, the cost per page of black and white copy shall not exceed
three (3) cents, and the cost per page of color copy shall not exceed eight (8)
cents."
4. Add a new Be It Finally Resolved clause to read:
" BE IT FINALLY RESOLVED that the County Clerk of the County of
Hawaii shall transmit copies of this resolution to the Office of the Mayor,
the Office of Planning, and the Finance Department.
A draft copy of Resolution No. 20 -11, Draft 2, is attached incorporating these amendments.
BJF /dkr
Att.
RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL
YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI -YEAR LEASE FOR
THREE (3) COPIERS FOR THE PLANNING DEPARTMENT
WHEREAS, Section 10 -11 of the County Charter requires that any contract, lease
or other obligation requiring payment of funds from the appropriations of a later fiscal
year or of more than one fiscal year be approved by resolution; and
WHEREAS, the County of Hawai'i wishes to enter into a multi -year lease
agreement for five (5) years, for two (2) multifunctional copiers for the Planning
Department's Hilo office and one (1) multifunctional copier for their Kona Office, as their
current copier leases have expired; and
WHEREAS, the copiers are needed to print departmental documents, necessary
plans, and presentations for the County Community Development Programs around
Hawaii Island; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI'I:
1. That the Mayor is hereby authorized to enter into a five (5) year lease
agreement for three (3) copiers for the Planning Department.
2. That sufficient funds be budgeted in future fiscal years to cover the
anticipated obligations of the County under the terms of the agreement.
BE IT FURTHER RESOLVED that three (3) copiers comparable to the existing
copiers in the Planning Department shall be leased for a period of five (5) years at a
cost not to exceed $500 per copier per month, and in addition to the monthly lease,
the cost per page of black and white copy shall not exceed three (3) cents, and the
cost per page of color copy shall not exceed eight (8) cents.
BE IT FINALLY RESOLVED that the County Clerk of the County of Hawaii
shall transmit copies of this resolution to the Office of the Mayor, the Office of
Planning, and the Finance Department.
Dated at , Hawai' i, this day of 1 2011.