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HomeMy WebLinkAboutREP FC 014 01/03/2011 2010-2012REPORT OF THE COMMITTEE ON FINANCE DATE: January 3, 2011 Re: Comm. No. 35 /Res. No. 20 -11 PLACE: Sheraton Keauhou Bay Resort & Spa 78 -128 `Ehukai Street Kailua -Kona, Hawaii TIME: 11:26 a.m. Council Chair and Members Hawaii County Council Hilo, Hawaii 96720 Your Committee on Finance, to which was referred Resolution No. 20 -11, Communication No. 35, reports as follows: Resolution No. 20 -11, transmitted by Director of Finance Nancy Crawford via Communication No. 35, dated December 21, 2010, authorizes the payment of funds of a later fiscal year and of more than one fiscal year for a multi -year lease for three (3) copiers for the Planning Department. The Planning Department wishes to enter into a multi -year lease agreement for five (5) years, for two (2) multifunctional copiers for the Planning Department's Hilo office and (1) multifunctional copier for their Kona Office. A proposed amendment was transmitted via Communication 35.1, from Committee Chair Brenda Ford, dated December 21, 2010. Those amendments contained in Communication 35.1 were unanimously approved. Ms. Ford will send a memo to all department directors to have all resolutions include monetary amounts and corrections made to language written in the enacting clauses. Furthermore, her memo will include that all future resolutions also have a "not to exceed" amount, if applicable. Some Council Committee members were concerned with the "not to exceed" amount language in the resolution. Finance Director Nancy Crawford appeared before Your Committee. Ms. Crawford commented that she will consult with Corporation Counsel for guidance and believes their department continues to be transparent and open in all transactions. Planning Director Bobby Jean Leithead Todd appeared before Your Committee. Ms. Leithead Todd is concerned with the limitations, how it affects negotiations of monetary amounts and contract terms. Your Committee on Finance is in accord with the purpose and intent of Resolution No. 20 -11, as amended to Draft 2, and recommends its adoption. dkr Respectfully submitted, COMMITTEE ON FINANCE BRENDA FORD, C H R FC REPORT NO. 14 ADOPTED: JAN 2 0 ? f ! AYES NOES A &E EX BLAS X FORD X HOFFMANN X IKEDA X ONISHI X PILAGO X SMART X YAGONG X YOSHIMOTO X Respectfully submitted, COMMITTEE ON FINANCE BRENDA FORD, C H R FC REPORT NO. 14 ADOPTED: JAN 2 0 ? f !