HomeMy WebLinkAboutCOM 0697.000 2008-2010William P. Kenoi
Mayor
February 3, 2010
J Yoshimoto, Council Chair and
Members of the Hawai'i County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawai'i 96720
Re: Resolution for multi -year lease
Nancy E. Crawfor
Director of Finance
Enc.
cc: Prosecuting Attorney
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County
Finance
25 Auputu Street, Suite
(808) 961-8234
of Hawaii
Department
2103 • Hilo, Hawaii 96720
• Fax(808)961 -8569
Hawaii County is an Equal Opportunity Provider and Employer
Nancy E Crawford
Director
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Deanna S Sako
Deputy Dircclor
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Enclosed is a resolution authorizing the payment of funds for more than one fiscal year
for a new copier lease for the Office of the Prosecuting Attorney's Kona Office. Their
current copier, purchased in 2005, is becoming obsolete and requiring frequent service
calls. Having a fully operational copier is critical to the Kona office's operations as it
needs to handle the large volume of work of the staff covering two Circuit Courts, one
District Court, and one Family Court.
A new leased multifunctional copier that's able to meet their copying, printing, and
scanning needs would improve overall efficiency in the office. Also, it is anticipated that
it is more cost effective to lease a new copier than purchasing a replacement and
paying the maintenance costs. The estimated annual cost for this copier is $6,000.
If there are any questions, please do not hesitate to call the Office of the Prosecuting
Attorney.
Comm. No. (.1
Ref. To: F G
Ref. Date FEB 0 4 2010
Form #: B-52
7/18/91
DEPARTMENT:
STAFF CONTACT:
A. REQUEST:
SIGNED:
Prosecuting Attorney
Nancy Kelly
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
To enter into a multi -year lease agreement for five (5) years for a multifunctional copy machine for the Kona
office to replace a similar machine purchased in 2005.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
We are seeking replacement of a multifunctional copier in the Kona office. The current copier was
purchased in March 2005 for $19,401 and is on a five year maintenance plan of $292 /month which will
expire in March 2010. The machine is becoming obsolete, has been requiring frequent service calls, and is
not suitable for continued service for an additional 15 months. This is one of two copiers in the Kona office
and is critical to handle the volume of work for our staff covering two Circuit Courts, one District Court and
one Family Court. It is essential to have two fully operational machines available for our staff who are
pressed to meet Court deadlines daily. We estimate usage will be approximately 10,000 copies per month.
A new leased multifunctional copier able to meet copying, printing and scanning needs will improve overall
efficiency in the office. The estimated monthly lease would be $400 /month plus $.0098 per page charge.
This is more cost effective than purchasing a replacement and paying maintenance charges.
Department Head
DATE: 2/3/10
PHONE: 934 -3315
DATE: 2/3/10