HomeMy WebLinkAboutCOM 0088.000 2010-2012William P. Kenoi
Mayor
Lincoln S.T. Ashida
Corporation Counsel
Katherine A. Garson
Assistant Corporation
Counsel
COUNTY OF HAWAII
OFFICE OF THE CORPORATION COUNSEL
101 Aupuni Street, Suite 325 • Hilo, Hawaii 96720 -4262 • (808) 961 -8251 • Fax (808) 961 -8622
January 26, 2011
Dominic Yagong, Council Chair and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chair Yagong and Council Members:
Re: Electronic and Printed Legal Research Multi -Year Contract Approval
Transmitted herewith for Council's approval is a resolution authorizing the County of
Hawaii to enter into a multi -year contract for electronic and printed legal research for the Office
of the Corporation Counsel.
Should you have any questions, please contact the office at 961 -8251.
Sincerely,
C IG T. MASUDA
eputy Corporation Counsel
CTM:emc
Enclosures
f v e5. it
Hawaii County is an Equal Opportunity Employer and Provider
Comm. No, Ir
Ref. To:
Ref. Date - FEB 2 291Y _
Form #: B -52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Office of the Corporation Counsel DATE
STAFF CONTACT: Craig Masuda PHONE
January 26, 2011
961 -8251
A. REQUEST:
Requesting approval of a multi -year contract for Electronic and Printed Legal Research services.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
Hawaii County Charter Section 10 -11 requires Council approval of contracts extending beyond one fiscal
year. The Office of the Corporation Counsel requests approval of a five (5) year contract for Electronic and
Printed Legal Research with West, a Thomson Reuters business. Selection of West was made after trial
testing by end users and favorable contract terms could be negotiated.
SIGNED:
Department Head
DATE: January 26, 2011
William P. Kenoi
Mayor
COUNTY OF HAWAII
Lincoln S.T. Ashida
Corporation Counsel
Katherine A. Garson
Assistant Corporation
Counsel
OFFICE OF THE CORPORATION COUNSEL
101 Aupuni Street, Suite 325 • Hilo, Hawaii 96720 -4262 • (808) 961 -8251 • Fax (808) 961 -8622
January 26, 2011
Dominic Yagong, Council Chair and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chair Yagong and Council Members:
Re: Electronic and Printed Legal Research Multi -Year Contract Approval
The Office of the Corporation Counsel's electronic and printed legal research contract
expired on December 31, 2010. Thus, the Office of the Corporation Counsel requests Hawaii
County Council's approval via resolution to enter into a five year contract for electronic and
printed legal research for West, a Thomson Reuters Business. West was selected as the provider
for legal research services after trial comparisons with other providers. Upon selection of the
desired provider, negotiations were conducted with favorable results. The original contract
proposal from West was for a three year contract with a 5% increase per year. This would have
resulted in a cost of $50,973 in the third year and so it was rejected. A reduction of 2% and an
extension of 2 years was successfully negotiated resulting in a contract where the increase of 3%
per year would be maintained for 5 years.
The total annual cost is summarized as follows:
Year 1:
$46,704
Year 2:
$48,105
Year 3:
$49,551
Year 4:
$51,034
Year 5:
$52,657
Total: $248,051 rounded to $250,000.
(Note that for the single year of 2010 usage without a contract would have resulted in
$423,736.99 in costs based on per use rates).
An attempt to negotiate further reduction in overall County costs by combining the Office
of the Prosecuting Attorney's contract with this present contract did not yield any savings to the
Hawaii County is an Equal Opportunity Employer and Provider
Dominic Yagong, Council Chair and
Members of the Hawaii County Council
January 26, 2011
Page 2 of 2
County. Additionally, please note that WestLawNext is a product system offered by West who
is the contracting entity.
Should you have any questions, please contact the office at 961 -8251.
Sincerely,
C G T. MASUDA
De uty Corporation Counsel
CTM:emc