HomeMy WebLinkAboutRES 037 Draft 01 2010-2012COUNTY OF HAWAII STATE OF HAWAII
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RESOLUTION NO. 37 11
A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL
YEAR AND MORE THAN ONE FISCAL YEAR FOR A MULTI -YEAR LEASE OF
TWO HIGH VOLUME MULTIFUNCTION COPY MACHINES FOR THE OFFICE OF
THE COUNTY CLERK- SUPPORT SERVICES DIVISION.
WHEREAS, Section 10 -11 of the Hawaii County Charter requires that any contract,
lease, or other obligation requiring payment of funds from the appropriations of a later fiscal year
and more than one fiscal year be approved by resolution; and
WHEREAS, the Support Services Division of the Office of the County Clerk
(hereinafter "Support Services ") is responsible for reproducing, binding, and mailing documents
for all County departments and agencies; and
WHEREAS, Support Services currently utilizes two 4110 model copiers that are both
five (5) years old; and
WHEREAS, each copier has produced over 10,000,000 copies; and
WHEREAS, both machines are experiencing mechanical failures, creating down time
that disables Support Services from operating at maximum efficiency; and
WHEREAS, the combined monthly payment for both copy machines currently utilized
by Support Services is $4,152; and
WHEREAS, any new copy machines leased by the County will be more efficient and
have greater capabilities than the 4110 model copiers currently utilized by Support Services; and
WHEREAS, Support Services will seek to lease the copy machines through the
procurement process; and
WHEREAS, there are sufficient funds budgeted in the current fiscal year to cover the
anticipated obligations of the County under the lease agreement; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII:
That pursuant to Section 10 -11 of the Hawaii County Charter, the Mayor is
hereby authorized to enter into a multi -year lease agreement for two high volume
multifunction copy machines for the Support Services Division of the Office of
the County Clerk.
2. That sufficient funds be budgeted in future fiscal years to cover the anticipated
obligations of the County under the lease agreement.
3. That the monthly lease price shall include a minimum of 175,000 black and white
copies per month per copier, and each additional black and white page shall not
exceed one (1) cent per page.
4. That the two (2) new copy machines shall not exceed the combined monthly
payments of the two existing machines, and
That the term of the agreement shall not exceed five (5) years.
BE IT FINALLY RESOLVED that a copy of this resolution be transmitted to the
Department of Finance and the Office of the County Clerk- Support Services Division.
Dated at Hilo , Hawai`i, this 2nd day of March , 2011.
INTRODUCED BY:
COUNCIL MEMBER, COUNTY OF HAWAII
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
1 hereby certify that the foregoing RESOLUTION was by
the vote indicated to the right hereof adopted by the COUNCIL of the
County of Hawaii on March 2, 2011
ATTEST
f
6 COU TY CLERK
p.
CHAIRPERSON &
ROLL CALL VOTE
Reference: C -97 /Waived FC
RESOLUTION NO. 37 11
2
AYES
NOES
ABS
EX
BLAS
X
FORD
X
HOFFMANN
X
IKEDA
X
ONISHI
X
PILAGO
X
SMART
X
YAGONG
YOSHIMOTO
X
9
0
0
0
Reference: C -97 /Waived FC
RESOLUTION NO. 37 11
2