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Home My WebLink AboutRES 043 Draft 01 2010-2012COUNTY OF HAWAII RESOLUTION NO. STATE OF HAWAII 4.3 11 RESOLUTION URGING MAYOR WILLIAM P. KENOI TO REQUEST GOVERNOR NEIL ABERCROMBIE TO RELEASE THE $18.1 MILLION ALLOTMENT FROM THE GENERAL OBLIGATION BOND FUND FOR THE KA`U HIGH AND PAHALA ELEMENTARY SCHOOL GYMNASIUM /CIVIL DEFENSE SHELTER. WHEREAS, the existing Ka`u High and Pahala Elementary School gymnasium, originally constructed around 1936, is not an adequate civil defense shelter and is far too small for the needs of Ka`u High and Pahala Elementary School or the surrounding community; and WHEREAS, due to significant risk of volcanic eruption, lava flow, increased vog emission, earthquake, tsunami and flash flooding, the Ka`u High and Pahala Elementary School is in critical need of a new gymnasium and civil defense shelter; and WHEREAS, on November 10, 2010, Mayor William P. Kenoi submitted a written request to Governor Linda Lingle asking that the State release the $18.1 million authorized expenditure for the design, construction, and equipment for the Ka`u High and Pahala Elementary School gymnasium; and WHEREAS, the State has not released the $18.1 million and the need for these funds is critical to the health, safety and welfare of the Ka`u and Pahala community; and WHEREAS, a copy of the November 10, 2010, letter to Governor Linda Lingle requesting release of the appropriated funds pursuant to the expenditure authorized under Act 162 of the Session Laws of Hawaii (SLH) 2009, as amended by Act 180 SLH 2010, Section 62, Item 5- K011.02, is attached hereto as Exhibit "A" and incorporated herein by reference; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII, that the Mayor is urged to submit a follow -up request to Governor Neil Abercrombie for release of the $18.1 million expenditure allocated by the state to design, construct and purchase necessary equipment for the Ka`u High and Pahala Elementary School gymnasium/civil defense shelter. BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Honorable Mayor William P. Kenoi, the Director of the Department of Parks and Recreation, the Director of the Department of Finance, the Director of the Planning Department, the Administrator of the Hawaii County Civil Defense Agency, the Chairperson of the State Department of Education, the Honorable Senator Gilbert Kahele, the Honorable Representative Robert Herkes, the Director of the American Red Cross — East Hawaii Branch, the Principal of the Ka`u High and Pahala Elementary School and the Honorable Mazie K. Hirono. Dated at Hilo , Hawai`i, this 2nd day of March , 2011. INTRODUCED BY: ..0 CIL NfEMBER, COUNTY OF HAWAII COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on March 2, 2011 _ ATTEST C NTY CLERK CHAIRPERSON & ROLL CALL VOTE Reference: C- 1 09 /Waived FC RESOLUTION NO. 4.3 2 AYES NOES ABS EX BLAS X FORD X HOFFMANN X IKEDA X ONISHI X PILAGO X SMART X YAGONG X YOSHIMOTO X 9 0 0 0 Reference: C- 1 09 /Waived FC RESOLUTION NO. 4.3 2 William T. Takaba Managing Director William P. Kenoi 4layor _ Walter K.M. Lau Deputy Managing Director County of Hawai'i Office of the Mayor 25 Aupuni Street, Suite 2603 • Hilo, Hawaii 96720 • (808) 961 -8211 • Fax (808) 961 -6553 KONA: 75 -5722 Hanama Place, Suite 102 • Kailua -Kona, Hawaii 96740 (808) 327 -3602 • Fax(808)326 -5663 November 10, 2010 The Honorable Linda Lingle Governor, State of Hawaii Hawaii State Capitol 415 South Beretania Street Honolulu, Hawai'i 96813 Dear Governor Lingle: SUBJECT: RELEASE OF FUNDS — CAPITAL IMPROVEMENT PROJECT Appropriation B- 10- 400W;Kau High & Pahala Elementary School, HI -DES Appropriation B-10-401 VV Kau High & Pahala Elementary School, HI -CON Appropriation B- 10 -402W Kau High & Pahala Elementary School, HI -EQP Act 162 of the Session Laws of Hawaii (SLH) 2009, as amended by Act 180 SLH 2010, Section 62, Item 5- K011.02 authorized the expenditure of $18,100,000.00 for design, construction, and equipment for Kau High and Pahala Elementary School to address the need for a gymnasium /civil defense shelter; ground and site improvements; and equipment and appurtenances. We respectfully request the release of the appropriated funds for our immediate use for this project. An allotment,form for the project is attached.. We appreciate your support in the release of these funds. Aloha, AWA4liam P. Ke of MAYOR cc: Representative Marcus Oshiro Enclosures County of Hawai'i is an Equal Opportunity Provider and Employer. Exhi bit "A" STATE ACCOUNTING FORM A -15 JANUARY 1, 2000 (REVISED) STATE OF HAWAII ALLOTMENT ADVICE TO: The Honorable William P. Kenoi, Mayor ADVICE NO. xxxxxx 5 County of Hawaii COMPTROLLER'S NO. xxxxxxxx I have this day approved the following allotment from the general obligation bond fund appropriation authorized by Section 62, Act 162, SLH 2009 as amended by Act 180, SLH 2010 for the purpose indicated. M TC F YR APP D ALLOT SOURCE/ ITEM TITLE AND PURPOSE OF ALLOTMENT 0 AMOUNT CAT OBJECT F XXX x xx xxx. xx XX xxxx xXXXXX 20 x x xxxxxxxxxxx xx 531 B 10 400 20 K11.02 Ka'u High and Pahala Elementary School, Hawaii C 50,000 00 - Design 531 B 10 401 W 20 K11.02 Ka'u High and Pahala Elementary School, Hawaii C 18,000,000 00. - Construction 531 B 10 402 W 20 K11.02 Ka'u High and Pahala Elementary School, Hawaii C 50,000 00 - Equipment PURPOSE: To finance the design, construction and equipment for.Kau'u High and Pahala Ele- mentary School for gymnasium /civil defense shelter. Total Allotment: $18,000,000.00 Statewide Project No. P90081 GOVERNOR, STATE OF HAWAII DIRECTOR OF BUDGET AND FINANCE DATE: STATE ACCOUNTING FORM A -15 JANUARY 1, 2000 (REVISED) William T. Takaba Managing Director William P. Kenoi Mayor Walter K.M. Lau Deputy Managing Director County of Hawaii Office of the Mayor 25 Aupuni Street, Suite 2603 • Hilo, Hawaii 96720 • (808) 961 -8211 • Fax (808) 961 -6553 KONA: 74 -5044 Ane Keohokalole Hwy., Bldg. C • Kailua -Kona, Hawaii 96740 (808) 323 -4444 • Fax (808) 323 -4440 February 14, 2011 Summary of Tasks and Timeline, Ka`u/ Pahala Gym and Disaster Shelter Tasks: Pre - Allotment Authorization by Governor • Execute a Right of Entry for the area of the school site that the gym and parking lot will be placed (Makes County of Hawaii the Accepting Authority for the Environmental Assessment). • Execute an Executive Order for the same area to ensure continued management of the gym stays with the County after project completion. • Establish a Right of Entry for the ball fields and parking lot that the County already maintains. • Research existing gym plans and site conditions, including zoning, permitting, utilities, etc. • Work with Ka`u High /Pahala Elementary principal to program facility to accommodate school's needs. • Prepare consultant selection forms and criteria; select consultant. • Draft consultant contract Tasks: Post - Allotment Authorization by Governor • Reallocate State CIP to usable amounts (change $50k planning /design + $50k equipment + $18M construction allocations to $1 M planning /design + $16M Construction + $1.1 M equipment) • Negotiate and execute consultant contract County of Hawaii is an Equal Opportunity Provider and Employer. Exhibit "A" Summary - Tasks and Timeline, Pahala Gym and Disaster Shelter February 14, 2011 Page 2 Estimated Timeline - RFP Consultant 1. 1.0 Mo Select consultant, negotiate contract, execute contract 2. 3.0 Mo Program Preparation, Design Charrette, 30% Design Development 3. 0.5 Mo Advertise Design -Build RFP 4. 4 -6 Mo EA Process (Can run concurrent with #2 and into the RFP process) RFB Design -Build 5. 1.5 Mo Statement of Qualifications from Design -Build teams 6. 0.5 Mo Review DB qualifications and create shortlist 7. 0.5 Mo Mtg w /shortlisted DB teams 8. 0.5 Mo Issue Final RFP 9. 4.0 Mo Final RFP Proposals and sealed prices due 10. 0.5 Mo Determination of best value 11. 0.5 Mo Award 12. 9.0 Mo Construction County of Hawai' i is an Equal Opportunity Provider and Employer.