HomeMy WebLinkAboutCOM 0110.000 2010-2012William P. Kenoi
Mayor
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720
(808) 961 -8234 • Fax (808) 961 -8569
February 15, 2011
Dominic Yagong, Council Chair and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi -year lease
Nancy E. Crawford
Director
Deanna S. Sako
Deputy Director
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year
for a new multi -year lease agreement for one (1) copier for the Office of Aging's Hilo
office. Their current copier's lease expired in September, 2010 and is in declining
condition, needing to be replaced.
By entering into this multi -year lease, the operating cost per month is expected to be
similar to the costs under the recently expired lease.
If there are any questions, please do not hesitate to call Pauline Fukanaga of the
Department of Aging at 961 -8993.
Nancy . Crawford
Director of Finance
Enc.
cc: Aging
Rocs. 44- -u�
Hawaii County is an Equal Opportunity Provider and Employer
Comm.
Ref. To:
Ref. Date = aB.1 7 .' Mil _ .�
Form #: B -52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Office of Aging DATE: 02/01/2011
STAFF CONTACT: Brenda J. Isa PHONE: 961 -8600
A. REQUEST:
To enter into a multi -year lease agreement for five (5) years, for a multi- function copy machine in our Hilo
office.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Office of Aging is looking for a comparable copier with a higher capacity, to meet the steady
increase /demand in the office, as a replacement.
The current copier lease has expired on 09/30/2010. We now own the copier, however, errors message occur
and copy quality continues to decline. We have not purchased any monthly maintenance on our current
copier.
We have sufficient funds budgeted for the fiscal year 2011.
Our lease on the copier that has expired was $170.52 per month with an additional per copy charge of $.0082.
The average monthly cost for this copier was about $217 per month.
We would lease a copier for a period of five (5) years at a cost not to exceed $200 per month, and in addition to
the monthly lease, the cost per page of black and white copy shall not exceed the charge of $.008,5 per copy,
and the cost per page of color copy shall not exceed the charge of $.065 per copy.
SIGNED: DATE: ll
Department Head