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COUNTY OF HAWAII STATE OF HAWAII
BILL NO. 26
(DRAFT 2)
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 2 OF THE HAWAII COUNTY CODE 1983
(2005 EDITION, AS AMENDED) BY ADDING A NEW SECTION RELATING TO THE
FUND BALANCE.
BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF HAWAII:
SECTION 1. Purpose. In accordance with Section 10 -10 of the Hawaii County
Charter, general appropriations shall lapse at the close of the fiscal year to the extent that the
same has not been expended or encumbered. In March 2009 the Governmental Accounting
Standards Board issued Statement 54, Fund balance Reporting and Governmental Fund Type
Definitions, which establishes definitions for the different types of fund balances and the
requirements of the government for reporting those balances beginning June 30, 2011. The
purpose of this ordinance is to establish a policy regarding the dates on which the department of
finance shall deliver information to the Council relating to the fund balance. Provision of the
unassigned fund balance on these dates allows the council the time to evaluate, facilitate
recommendations by suggestion, and potentially make policy decisions regarding the annual
budget.
SECTION 2. Chapter 2, article 4 of the Hawaii County Code 1983 (2005 Edition, as
amended) is amended by adding a new section to be appropriately designated and to read as
follows:
" Section 2 -12. . Fund Balance.
(a) Definitions.
"Unassigned fund balance" means the residual classification for the general fund
and includes all amounts not contained in the other classifications, such as non-
spendable, restricted, committed, and assigned fund balances. Unassigned amounts are
technically available for any purpose.
If a governmental fund has a fund balance deficit, then it shall be reported as a
negative amount in the unassigned classification in that fund. Positive unassigned
amounts will be reported only in the general fund.
(c) The director of finance shall provide the budgetary fund balance and the fund
balance designated for a future year, as separate line items, in a written report to
the council no later than October 15 for the preceding fiscal year. This report
shall be presented to the committee designated to review financial matters as soon
as practicable after its receipt. In the absence of council committees, the report
shall be sent to the council in the same time frame.
The director of finance shall provide the Comprehensive Annual Financial Report
(CAFR) containing the audited, unassigned fund balance to the council no later
than December 31 for the preceding ig scal year. This report shall be presented to
the committee designated to hear financial matters, or in the absence of council
committees, the report shall be sent to the council as soon as practicable after its
receipt.
(e) If a report may be late, the director of finance shall submit a written
communication to the council with an explanation of the reason for being late
before the deadlines in (c) and (d) above. The communication shall be placed on
the agenda in the committee charged with financial issues or in the absence of
council committees, the communication shall be sent to the council as soon as
practicable.
SECTION 2. New material is underscored. In printing this ordinance, the underscoring
need not be included.
SECTION 3. Severability. If any provision of this ordinance or the application thereof
to any person or circumstance, is held invalid, such invalidity does not affect other provisions or
applications of the ordinance which can be given effect without the invalid provision or
application, and to this end, the provisions of this ordinance are declared to be severable.
SECTION 4. This ordinance shall take effect upon approval.
INTRODUCED BY:
, Hawai`i
Date of Introduction:
Date of 1 St Reading:
Date of 2 nd Reading:
Effective Date:
COUNCIL MEM R, COUNTY OF HAWAII
2
REFEREN'M Comm: 82.3