HomeMy WebLinkAboutCOM 0129.000 2010-2012William P. Kenoi
Mayor
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720
(808) 961 -8234 • Fax (808) 961 -8569
March 2, 2011
Nancy E. Crawford
Director
Deanna S. Sako
Deputy Director
Dominic Yagong, Council Chair and
Members of the Hawaii County Council
Hawaii County Council -
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi -year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year
for a new multi -year lease agreement for three (3) copiers for the Hawaii County Police
Department at their Public Safety Building Machine Room, Public Safety Building
Records and Kona Patrol locations. Their lease for the copiers currently in use is
expired, and they wish to enter into a lease which accommodates a reduction in volume.
By entering into this multi -year lease, the operating cost per month is expected to be
less than the costs under the recently expired lease.
If there are any questions, please do not hesitate to call Nori Ishii of the Hawaii County
Police Department at 961 -2273.
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Nancy Crawford
Director of Finance
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cc: Police
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Hawaii County is an Equal Opportunity Provider and Employer
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Ref. To _ FG
Ref. Date MAR 0 3
Form #: B -52
7/18/91
EPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: POLICE DATE: 2/8/11
STAFF CONTACT: Nori Ishii PHONE: 961 -2273
A. REQUEST:
To enter into a multi -year lease agreement for five (5) years for three (3) copy machines in the following
locations: Public Safety Building Machine Room, Public Safety Building Records and Kona Patrol.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The lease on the copiers currently in use has expired. The present machines are constantly being repaired
which causes many non - operational periods. The Police Department would like to obtain new leases for
copiers for the three locations. Within the last few years the Department has computerized many of its
documents with an attempt to minimize the usage of paper. This has resulted in a decrease in number of
copies made. The current copier leases includes 100,000 copies per month. The Department would like get
a lease which will include a lower number of copies which will result in a lower monthly cost.
The current machines are being leased for $1,378.86 per month.
We seek to lease replacement copiers with comparable features.
The Department is anticipating a monthly cost per machine of no more than $850.00.
SIGNED: 44 � DATE: FER 1 2 Q19
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