HomeMy WebLinkAboutCOM 0177.000 2010-2012 Hawaii State Association of Counties (HSAC)
Counties of Kaua`i, Maui, and Hawai`i, and City & County of Honolulu
April 12, 2011 =A
MEMORANDUM
TO Dominic Yagong, Council Chair
And Members of Hawai'i County Council
Hawaii County Council
Hilo, Hawaii
FROM: /K. Angel Pilago, Secretary
Hawaii State Association of Counties
SUBJECT: Hawaii State Association of Counties (HSAC) Proposed Budget for
Fiscal Year 2011 -2012
Attached is the proposed HSAC budget for Fiscal Year 2011 -2012. Council
action of the proposed budget is required before the next HSAC Executive
Committee meeting on May 13, 2011. Therefore, I request that this matter be
waived to the full Council scheduled for May 4, 2011.
KAP /sl
Attachments y ,
Comm. No. ! 7
Ref. To: VJ/Ooknc: /
Ref. Date APR 14 2011
3371 -A Wilcox Road, LThu`e, Kaua`i, Hawaii 96766, (808) 241 -4188
}
• Hawaii State Association of Counties (HSAC)
Counties of Kauai, Honolulu, Maui, & Hawai`i
March 29, 2011
President Derek S. K. Kawakami and
Executive Committee Members
Dear President. Kawakami:
SUBJECT: FISCAL YEAR 2012 PROPOSED ANNUAL
OPERATING BUDGET
As Treasurer of the Hawaii State Association of Counties (HSAC), I am
submitting the attached proposed annual operating budget for. fiscal. Year (FY) 2012.
The proposed. budget details incorporate the following assumptions and changes:
1. Membership Fees of $10,920 for each county will remain the same.
2. Conference Income will reflect approximately $10.000 for the June
conference that the County of Maui will be hosting_
3. interest Income will decrease slightly, based on an average of $2.66 per
month.
4. The budget will be reduced by $5,081 for FY 2012.
5. Executive Committee Travel will remain the same, based on the
expenditures made for such travel during the last fiscal year, to
approximately $300 /round trip ($300 x 3 members x 10 meetings).
6, Executive Committee Auditing /Professional Services will remain the
same,
7. Fxeeutive`Comniittee Miscellaneous will remain the same at $1, 100 ($35
x 10 meetings, plus'$750 for legislative activities).
8. Special Conuntttee Travel will remain the same.
9. Special Committee Miscellaneous will remain the same.
10. NACo Travel-Boafd will remain the same ($1,200 x 3 Board Directors x 3
meetings).,
11. NACo Travel Steering Committees will decrease to $4,800 ($1,200 x 2
Steering •Comiiiittee members x 2 meetings.). The decrease results from
an amendment to Section 20 of the HSAC Bylaws, approved by the HSAC
General Membership on June 24, 2010, that limits HSAC travel
reitnbursement to two NACo steering committee members to attend a
maximum of two meetings per year.
12. NACo and WIR dues will remain the same.
13. WIR Travel will remain the same ($ 1,200 x 2 Board Directors x 3
meetings).
14. WIR Miscellaneous a.nd NACo Miscellaneous ($1,000 each) will remain
the same. These miscellaneous funds are appropriated for congressional
luncheons and contingencies.
3371 -A Wilcox Road, LThu`e, Kauai, Hawaii 96766, (808) 241-4188
March 29, 2011
Page - 2 -
15. Adjustments for Travel and Related Expenses will decrease by $881 to
$12,732.
16. National Conference Fund wi ll remain the same at $50,000.
It is my recommendation that all four counties submit their approval or
disapproval of the proposed annual operating budget to the I-HSAC Executive Committee
before the May 2011 meeting of the HS AC Executive Committee.
Sincerely yours,
OSEP PONTANILLA
FISAC Treasurer
Attachment
ocs:prgi: hsac: FY2012:1 I tr:12proposedbudget:kcw
•
•
HSAC FISCAL YEAR (FY) 2012 PROPOSED ANNUAL OPERATING BUDGET
FY2011 FY2012
Budget Budget
REVENUES
1. Membership Fees $43,680 $43,680
2. Conference Income $10,000 $10.000
3. Interest Income $55 $32
4. Corporate Sponsorship $0 $0
Total Revenues $53,735 $53.712
Fund Balance, prior FY $85,800 $80,742
TOTAL REVENUES AND FUND BALANCE $139,535 $134,454
EXPENSES
1. Executive Committee Travel $9,000 $9,000
2. Executive Committee Auditing /Professional Services $4,500 $4,500
3. Executive Committee Stationery $150 $150
4. Executive Committee Miscellaneous $1,100 $1,100
1, Special Committee Travel $500 $500
2. Special Committee Miscellaneous $100 $100
1. NACo Travel - Board $10,800 $10,800
2. NACo Travel - Steering Committees $9,000 $4,800
3. NACo Promotional $250 $250
4. NACo Dues $27,268 $27.268
5. NACo Miscellaneous $1,000 $1,000
1. WIR Travel $7,200 $7,200
2. WIR Promotional $250 $250
3. WIR Dues $3,804 $3,804
4. WIR Miscellaneous $1,000 $1,000
1. Adjustments for Travel and Related Expenses $13,613 $12,732
2. National Conference Fund $50,000 $50,000
3. Conferences
TOTAL EXPENDITURES $139,535 $134,454
BALANCE $0 $0
ocs•proj: hsac: FY2012 :12misc:12proposedbudget:kcw
• J p, •
FRED BLAS
DOMINIC YAGONG -" 4.•'�� +.,'
Chairperson Vee BRENDA FORD
et t.: DONALD IKEDA
PETE HOFFMANN DENNIS DENNIS "FRESH" ONISHI
Vice Chair K. ANGEL PILAGO
►� , " BRITTANY SMART
J YOSHIMOTO
HAWAI`I COUNTY COUNCIL
County of Hawai`i
Hawai`i County Building
25 Aupuni Street
Hilo, Hawai`i 96720
April 13, 2011
Dominic Yagong, Chairperson
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
Communication No. 177 : Hawai`i County Approval of Hawai`i State Association of
Counties (HSAC) 2011 -2012 Budget
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawai`i, this written request is submitted with my approval that the above - referenced matter be
waived from the Committee on Governmental Relations to the full Council for immediate action.
In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is
granted and the matter be placed onto the next Council agenda for review. However, in the event
this request is denied, for whatever reason, I understand the matter shall be referred to the
Committee on Governmental Relations for placement on its future agenda.
Sincerely
'K. Angel Pilago, Ch
Committee on Governmental Relations
Appro Date /Waive • Council: Disapproved /Date /Refer to GRC
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Dominic Yagong, Chairperson Dominic Yagong, Chairperson
Hawai`i County Council Hawai`i County Council
KAP /sl
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