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HomeMy WebLinkAboutCOM 0180.000 2010-2012 Hawaii State Association of Counties (HSAC) Counties of Kaua`i, Maui, and Hawaii, and City & County of Honolulu MEMORANDUM Date: April 13, 2011 To: Dominic Yagong, Chair And Council Members Hawaii County Council From: K. Angel Pilago HSAC Representative Re: HSAC Executive Committee Meeting, January 10, 2011 Attached you will find the minutes of the January 10, 2011 meeting with pertinent attachments for your review. Because the February meeting was cancelled, this information was released by HSAC for distribution on April 1, 2011. Please feel free to contact me should you have any question or comment. Kindest regards, / KAP /sdl / Attachments Comm. No. l a d Ref. To: G R Ref. Dote APR 19 2011 3371 -A Wilcox Road, Lihu`e, Kaua`i, Hawaii 96766, (808) 241 -4188 Hawai'• State Association of Counties (HSAC) Counties of Kauai, Maui, and Hawai'i, and City & County of Honolulu MINUTES HSAC EXECUTIVE COMMITTEE MEETING January 10, 2011 CALL TO ORDER The HSAC Executive Committee was caked to order by President Derek Kawakami at 11:35AM. The following members comprised a quorum County.of Kauai President Derek Kawakami Cityand County of Honolulu Alternate Vice- President Ikaika Anderson t . County of Hawaii ' Secretary K. Angel Pilago County of Maui Treasurer Joseph Pontanilla Others present Kaua'i Staff L,iann Parpngao Hawai'I Staff'Kaweria.Lopez Maui Staff:Kirn Wilenb'fihk Council Chair Garcia Staff Mark Segami HCC Councii Cachola Hawaii County Alternate Brittany Smart Honolulu City & County Chair Nestor Garcia MINUTES J.. . r.t r Minut$s:of the December .1'3 HSAC Executive Committee meeting submitted by the HSAC 4T:teasurer Pontanflia moved to accept the minutes as written; motion seconded by Secretary Pilago. ..'/Motion passed by ; unanimous vote. REPORTS - 5, ;.a4. Treasurers.Repori ..,; ;:... ';::>•' ,-;Period ending : Nbyember, :3 0; , , 010 Income: ; .$ `;:. �2 �87 (interest) ?SPense $ ` <3 005.35 Balance: '013,699.46 Secretary Pilago moved to accept the treasurers report; motion seconded by Treasurer Pontanilla. Motion passed by unanimous voice vote. B. County Reports 1. Maui County. Received extension to 2/15/11 to file HSAC tax return; will solicit bids for preparation of the next 3 returns. County plastic bag ban starts January 2011. Treasurer Pontanilla elected to Vice -Chair in council reorganization. 1/21/11 HSAC representative will be elected. Treasurer Pontanilla will meet with Mayor and Economic Development Board to discuss APEC specifics and economic development. Planning Dept is reviewing RE tax on historical properties. 3371 -A Wilcox Road, L hu'e, Kaua'i, Hawai'i 96766, (808) 241 -4188 January 28, 2011 Page -2- 2. Hawaii County. Introduced HCC (Hawai'i County Council) HSAC Alternate Council member Brittany Smart from Ka'u. Met with Mayor Keno! regarding his APEC coordinating committee; Council looking to get a seat. Related the recent Senatorial appointments. We are working on a MOU between Council & Governors Office for closer communication and mutual support and on behalf of HSAC as the legislative liaison for the Council. Secretary Pilago will be attending March NACo in Washington DC. 3. City & County of Honolulu. 4 new members to Council and new officers announced. Council member Stanley Chang has been appointed to HSAC. Reshuffle committee leads has occurred. Fireworks ordinance In effect January 2, 2011 only paper firecrackers now. State legislature task force on fireworks recommendation pending and looking forward to those. Informed of APEC host.' committee and some of the things we can look forward to as well as funding that may be .available to the State. Council Chair Garcia informed us that Council member Ikaika Anderson is the Honolulu HSAC Alternate, ... 4: - •Kaua`i , County. Subcommittees.:,- reviewing Job descriptions within council services and determirie sufficient staffing. Abouf a•60 day process. Another committee is In review:of;Gduncil rules for revision or amendments needed. Why are they the way they are? Rules were set on specific mindsets., - have they changed? APEC working committee recently formed. Treasurer Pontanilla moved to accept the county reports; motion seconded by Secretary Pilago, Motion passed by unanimous voice vote. C. National Association of Counties (NAC0). Council Chair Garcia leaving to DC 1/11 to meet with NACo staffers, co- chair `on-,intemational committee and;with.,State Dept to discuss HI role in APEC. Affirm committo help share cost with HSPiC ` :My job, to ibld.;NACo to that commit and help set details on how HSAC Will `participate. ,,t'ooi<ing _to.provide .details, mid -year. This involves neighbor islands with program and social fed! ants ar}d.stresses this"Is;no Oahu - centric but wants other counties to strongly participate. Next •Y" conf recce :`Is , leg.`;coriferenpe;•, Requests a list of county re resentatives` asa' to help start �;� ..� q Y p p p 1 j, .:`planning: ::. Council Chair Garcia moved to ilecept the NACo report motion seconded by Secretary Pilago. Motion passed by unanimous voice vote. f '4. Wig ,R ort �' ep .}. S ecretary : :Piiago:statesvno•.formai report but comment on APEC. Wishes to propose to WIR to hot :;someth,in0 ; to :be'-involved in helping to support all of our APEC interests. President KaJvakarryi asked that thi proposal be brought to HSAC for approval prior to the WIR meeting. Treasurer Pontanilla moved to accept the NACo report; motion seconded by Secretary Pilago. Motion passed by unanimous voice vote. UNFINISHED BUSINESS A. Discussion on opening membership to corporations per HSAC by-laws. Item has been deferred many times. Council Chair Garcia asked to take items A, B, and C as one item. B. Discussion on a proposal for an Executive Director of HSAC January 28, 2011 Page -3- C. Discussion on a proposed fee structure for HSAC Corporate /Associate membership. These have been about for some time in trying to take HSAC to the next level. Desires to continue the discussion and have something for presentation at the HSAC Maui Conference because this is where any action for by -laws changes would occur. Designed to ensure the financial viability of the organization and institutional memory especially with respect to item B due to turnover on board and Executive Committee. Concept addresses a staffer who would be constant to support continuing efforts regardless of council turnover. Would also address a repository of records to keep all the paperwork in a central area, e.g. Executive Director. Item A has already been adopted by organizations similar to ours. Item C tied into item A to set fee structure. Will work with Council members Chang and Anderson to continue to . , : :....'tieVelop..these proposals to have something to act on at the Maul conference. Secretary Pllago supports moves to regain credibility and stature. Regarding Exec Director we support :purpose but financial difficulties iii Hawaii County causes us not to be in a position to support •the : :creation of an Exec Director position at this time as the prevailing wind of our current county;' council. Will tireserit.•. findings as best we can to our Council. President 'Kawakami will keep on agenda'lto'allow more time to develop these proposals. Council Chair Garcia moved to postpone these items in aggregate; motion seconded by Vice - President Anderson. Motion passed by unanimous' voice; vote. D. Discussion and approval of the reappointmentiof Honolulu ;Council member Romy Cachola as the HSAC Representative to the Newai'i Sister -State Committee. Council Chair Garcia seeing alternates Council ilea hers Anderson and Smart present suggests discussion for a future agenda on how to include alternates in HSAC proceedings in a role over what they are tasked to do — as alternates. I'm not sure•,whether,:we had any discusslarl on. lnctuding a neighbor island to take this assignment (Sister - States' Perhaps < traai'di cussion'.'on vyhether or not this should be consistently assigned,to a Honolulu council member• "just to..:t Thft• Perhaps an alternate could sit on this position but requires another Two members of HSAC sit on Advisory Committee to State r ` < `x: : • ; Judlclary _ My,r'esignattipn *seated an opening that was filled by a Honolulu •rouncli person for :e�cpediency•sake;; a shoulq perhaps open discussion to use alternates for these openings. rr . are held in,,Hapoluiu and comes with travel costs for neighbor islands but could assign alternates to :su ittee work to make their involvement in HSAC much more • .meaningful. If EC wishes :tn; postpone this discussion to give time for me to speak with Council members Chang and Anderson to see if they want to sit on the Sister City C ommittee..' It: is set by law`that it must be a member of the HSAC EC. Hawei'.,I `County':supports reappointment of Council member Cachola to the Sister -State ;'iS, a Cb>?rrjittee:::It: ; ae lty, doesn't matter to us if this position is filled by Honolulu or neighbor Istarld..because we trusf''in all of you to be fair to the Association. Maui County supports - :if tinia.is -at issue then we support Council member Cachola else support Council Chair'Garclal rornments, Council member Anderson voices same. President Kawakami asks if there is a deadline. Council Chair Garcia suggests there is and understands Council member Cachola is the chair. Council Chair Staff Segami proposed that EC researches whether or not a person who is not a representative to HSAC could be appointed to this position. President Kawakami asked that Council Chair Garcia research this and make a recommendation. He will accept that finding. Feels best served by someone on Honolulu City & County Council simply due to proximity and cost. Vice- President Anderson moved to postpone this issue until research is completed and recommendation made; motion seconded by Secretary Pilago. Motion passed by unanimous voice vote, During NEW BUSINESS Item C, the EC came back to this item with an update. January 28, 2011 Page -4- There remained 2 outstanding issues. First, was there •a sense of urgency in naming an HSAC designate to the Sister -State Committee and two, was it permissible to have a non - HSAC EC member be appointed? Council member Cachola discussed concerns and was not aware of rqmt that HSAC rep be a member of the board. He remains chair of Sister -State committee until end of present term. Doesn't know of a rqmt to be a member of the HSAC EC but perhaps may be accomplished by an appointment. Secretary Pilago moved to reconsider delay to Sister -State appt on behalf of HSAC; motion seconded by Vice- President Anderson, Motion passed by unanimous voice vote. Secretary Pilago moved to reconsider delay of Council member Cachola appt to Sister -State riri behalf of HSAC; motion seconded by Vice - President Anderson. Motion passed by .unanimous voice vote •`Secretary Pilago moved to:iop discussion on appt of Council member Cachola; motion .•seconded by Treasurer•Pohtanilla °:•Motions passed by unanimous voice vote. Vice - President Anderson - asked;' . as stated earlier in motion for the EC approval and endorsement of Council member Cachola to serve in.thiscapacity. Vote called by President Kawakami; passed by,unanimous.voice vote. After NEW BUSINESS item F, the EC came back:to this item with an update from Council Chair Garcia. Regarding the appointment to Sister „State C:ornmittee and purview of this body to make that appointment, he spoke with his attorney `and cited HRS 229-2 to the effect that it is the Governor who makes this appointment from the recommendation made by this body. The 5 member committee comes from recommendations from Speak* President of the Senate,.Nativ-e..Hawaiian Cultural Organization, East -West Center, Hay►+ai'l Statessociation r ,.ot: = )Itie . ".:6iT;his body should now send a letter to the Governor • ma king the :: ; eccointnendation;for:C member Romy Cachola. %; 'Pres l t,iKawakamj- previous actions are appropriate, now I just need':to send a•iletter, a r ^E. ;,Discussion'on procedures s pd protocol regarding scheduling HSAC Executive Committee Er; ;:Meetings: iy 3 President ! Kawakami ; that because we have new EC members he wanted to ;communicate the process for meetings and other things. Kauai Staff Parangao is staff assigned:to )7iSAC. Kstia,1; Staff Parangao distributed a list of HSAC contacts. She is the 'canta: .towel' ecIu1e s, we follow the by-laws to submit items for agenda which Is at t . least` 3. da,'ys;befo e:tho'fr eeting and meeting notification to be no less than 6 days prior to tlii3 'meeting;.; stated that for Hawaii Island, our communication link will be 1 .betweefKaweriaL-opez and Lianne Parangao. • Treasurer Pontanilia moved to accept Unfinished Business item E; motion seconded by Secretary Pilago. Motion passed by unanimous voice vote. NEW BUSINESS A. Discussion on the upcoming Senate Ways and Means Committee Informational Briefing relating to the Counties set for January 12, 2011, President Kawakami related we Just carne from a meeting with Senate President Shan Tsutsul and he is working on getting us onto the WAM agenda. Historically we, as a January 28, 2011 Page -5- courtesy, have been invited to come up and talk about our legislative package. Hearing is on Wednesday 9AM, Who will be attending from HSAC? Hawal'i sends support but due to financial and other issues will not attend, Council Chair will be in Washington but will check with Council members Chang and Anderson to see if they will attend. Treasurer Pontaniila heard the meeting may have slipped to 10AM and we should confirm. Maui and Kauai will attend. Our process is to setup meetings with Speaker, Senate Leadership and House beforehand and submit our package. Our presence at WAM is mostly to be able to answer questions on issues specific to your county. Treasurer Pontanilla moved to accept New Business Item A; motion seconded by Secretary Pilag°. Motion passed by unanimous voice vote. B. Update on the upcoming 20.11 HSAC Annual Conference (Host -Maui Count Treasurer Pontanilla receivod estimates from 3 hotels and will be meeting 1f26 to review. 'president Kawakami asked if tiieytie begun to discuss topics /breakouts. Treasurer Pontanilla - nothing definite,yet: , Counties may submit requests if they wish. Secretary Pilago moved to accept New Business,: itehi.; B; motion seconded by Treasurer Pontanilla. Motion passed by unanimous voice :;'•`.;:.; C. Update on the Asia - Pacific Economic Cooperations (APWC) USA 2100 Summit. Council Chair Garcia: continues to work at countitevei {grass roots). Establish Sister -City with Mayor but council is the beginning. Working with EconDevBds to seek economic benefits. Historically targeted to cultural and historical connections. Wish.tp build strength in economic reasoning behind Sister -City relationships. Small and medium (11V.IE 1layutgastrong role in economy of Asia - Pacific countries. How:'to get this''` lgorno n: tirn i business? They are busy running their business iNeed.to think .:)n Intl `; • -, scbno ; but,no.,knoWiekige{ 7 they need direction/help. Potential for topic at NACo to plan r r a :t• Inforrr iatlon/training tn:thisarea. Stressed that APEC is not an Oahu based conference but a State•wideOriferanceV„inyolve an counties. < 5 Treasurer .,Pontanilla . rega[•dppg SME, have we touched bases with local chamber? Council Kaua 1'chamber. understands but no details yet. Wishes to start at grass roots .• first with econ develap,but :y; f A.,,, y get chambers involved, Treasurer Pilago- Hawaii Island in cooperation with Mayor hasan APEC committee made up of business concerns. Nothing :., .. firm but strong, consideration' arrange post conference visits to Hawaii }stand. Will follow 'up,,•apd, report back.:.,Counclimember Brittany Smart to look at Sister -City arrangements at municipal level.'fgr:Hawaf' island. ''�•;>, Pr'esident .;$eua'1 meeting with Mayor to reach out to business with KBB, . rfnsure � • a�i Kauai Visitors Bureau, KCC, PRF and others — how to formulate pkg' Q .at •> aqt; ;APEC conference attendees and getting the proposal to APEC steering committee"iiih is the clearing house for this communication. County econ devel Is focal point to this committee and will begin the process with them. Pilago to bring structure of how Hawaii Island operates in this regard to the next HSAC meeting. Treasurer Pontanilla moved to accept New Business item C; motion seconded by Secretary Pilago. Motion passed by unanimous voice vote D. Discussion on granting exemptions to properties with historic legislation. Council member Cachola stressed that some property owriers are paying $300 RE tax when they should be paying $30K to $40K and owned by rich people. Research was done on historical properties by other counties. Purpose was to give some financial support to January 28, 2011 Page -6- promote and maintain. Appears most of the policy application is to provide an exemption to a point that others are subsidizing these exemptions. In Honolulu, trash pickup is included In RE tax. The subsidized rate doesn't even cover trash pickup costs. A possible solution is in tax credits to historic homes based on annual costs of improvement. Maui, Big Island and Honolulu have a very simple policy. Kauai has most extensive program and parts will be used. Will meet with Chair of Budget to work together on this initiative. Many are taking the subsidy but making no Improvements plus receive free trash pickup. Reviewing policy on how to designate historic homes and provide tax credits. If business use then higher tax; if residential use then what improvements are being done and apply tax credits. This is in line with most other jurisdictions. Treasurer Pontaniila- In Maui some of our historical buildings are being renovated then used as bed/breakfast and being taxed on use. Treasurer Pilago - 4buncil.has given a heads up to County tax and Planning that Council will be looking at :,strengthening this section of the code and is expecting comment from Planning on this topic. :.'_:President Kawakami- what p arts'of-.Kaua'1 program will you use? Council member Cachola- :residential c tax exemption for preservation and maintenance of historic homes and what other states are doing on tax credits :` Secretary Pilago moved t'o. accept New Business item D; motion seconded by Treasurer Pontanilia. Motion passed by unanimous voice vote. ,. E. Communication from the County of Hawaii County Clerk. , President Kawakami will take items E and F together. F. Communication from the County of Hawaii Councilrrierriber K. Angel Pilago Secretary Pilago moved to accept New Business item E and F; rnation by r,_ Treasur P.,ontanilla. Motion passed by unanimous voice vote. 4 ecretary Pil ago: rgin trAluced Council member and HSAC. alternate Council member Brittany Jnen ber,Smart- very excited and happy to be working with ,you and the rx! ; prospect of, g$ting :alternates more involved. ; ANNOUNCEMENT3::. ��1.. t:3 A. Schedule next meeting- Monday, February 28, 2011. Please go back and let us know asap if + : t hi work send alternate. If Maul wishes to host, please let us know. W. B. Other: Announcements ADJOURNMENT Meeti ; dpurn4at`;1 Respecffuily submitted, c 7c: de K. Angel Pilago Secretary Elwell State Association of Counties January 28, 2011 Page -7 Addendum to January 19, 2011 HSAC Executive Committee Meeting • The HSAC Executive Committee met at 10AM with Senate President Shan Tsutsui. The purpose of the meeting was for HSAC President Derek Kawakami to request support for the 2011 HSAC Legislative Package. There was brief discussion on housing, penal code, TAT (Kaua'i & Maui have surplus in budget) and nominations parts of the HSAC package. President Tsutsui saw no Issue preventing his support of the package and acknowledged that he would support the HSAC position on these items when they reach the Senate floor. President Kawakami asked for time on WAM 1/12/11 meeting to present the HSAC package and was given approval. President Kawakami to be HSAC contact point to Senate President Tsutsui. • The H.SAC Executive Committee met at 2PM with Speaker of the House Calvin Say. The ippurpose cif. the meeting was fprHSAC "fresident Derek Kawakami to request support for the 2011 HSAC Legislative Package.. ; Speaker Say, had many comments to make on the state of the State and Counties regarding the fiscal :s ituation. He challenged the counties to seek private sector partnerships to bring investrraent opportunities that contribute to increased economic growth. He stressed that government need's to get back to delivering core services. .I^ Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & Hawai`i February 7, 2011 HSAC President and Members of the Executive Committee Dear President: SUBJECT: TREASURER'S REPORT FOR JANUARY 2011: Attached please find a report of the Association's revenues and expenses for the period January 1, 2011 through January 31, 2011, • Sincerely; JOSEPH PONTANILLA ... •> i . HSAC Treasurer Attachment ocs:proj :hsac FY2011 :11 ltr;11011tr:kcw ' 3371 -A Wilcox Road, Lihu`e, Kauai, Hawaii 96766, (808) 241 -4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: January 1, 2011 through January 31, 2011 BEGINNING BALANCE 111112372.961 FY 2011 FY2011 January Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference income $0.00 $0.00 $10,000.00 Interest Income $2.82 $19.31 $55.00 Miscellaneous $0,00 $8,745.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $85,800.00 Total $2.82 $52,444.31 $139,535.00 Total Receipts This Period $ EXPENSES Executive Committee Travel $200.40 $2,901.80 $9,000,00 Auditing Services $0.00 $2,604.15 $4,500.00 Stationery $0.00 $0.00 $150,00 Miscellaneous $0.00 $5320 $1,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel - Board $0.00 $6,220.22 $14,300.00 Travel - Steering Committees $0.00 $0.00 $9,000.00 Promotional $0.00 $0.00 $250,00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $502.19 $1,000.00 WI R Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $3,306,00 $3,306.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 $0.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $10,113.00 $0.00 National Conference Fund $0.00 $0.00 $50,000.00 $0.00 Conferences $0.00 $0.00 $0.00 Total $3,506.40 $41,160.56 $139,535.00 Total Expenses This Period $3 ENDING BALANCE 1_ $108,374.38 1 ocs:proi:hsac: FY2011:11 tr:1101 tr:kcw Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & Hawai`i February 7, 2011 DECEIVED Fell -9 P3•21 HSAC President and ... Members of the Executive Committee PfF COUNTY CLEM COUNTY OF KAU;A'( Dear President: SUBJECT: TREASURER'S REPORT FOR DECEMBER 2010 Attached please find a report' ' the Association's revenues and expenses for the period December 1, 2010 through December 31, Sincerely; ›ef; JOSEPH PONTANILLA_ HSAC Treasurer Attachment ocs :proj:hsac :Fy20I 1 I I Itr :10121tr:kcw 337I -A Wilcox Road, LThu`e, Kauai, Hawaii 96766, (808) 241 -4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: December 1, 2010 through December 31, 2010 BEGINNING BALANCE $913,699,46 Current period FY 2011 FY 2011 December Year to Date Budget REVENUES Membership Fees $0.00 $43,660.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $2.89 $16.49 $55.00 Miscellaneous $0 .00 $8,745.00 $0.00 Fund Balance, prior FY $0.00 $0.00 885,800.00 Total $2.89 $52,441.49 $139,535.00 Total.Receipts This Period $2.89 EXPENSES Executive Committee Travel $447.80 $2,701.40 $9,000.00 Auditing Services $0.00 $2,604.15 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $7.49 $53.20 $1,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACO Travel - Board $1,369.10 $6,220.22 $14,300.00 Travel - Steering Committees $0.00 $0.00 $9,000.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $502.19 $1,000.00 WI R Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $0.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $10,113.00 $0.00 National Conference Fund $0.00 $0.00 $50,000.00 $0.00 Conferences $0.00 $0.00 $0.00 Total $1,824.39 $37,664.16 $139,535.00 Total Expenses This Period $1,824.39 ENDING BALANCE $111,877.96 o cs: p roj: h sa c: FY2011:11 t r:1012 tr: k cw DRAFT PROPOSAL o� g f i+11 HAWAII STATE ASSOCIATION OF COUNT/ES ASSOCIATES MEMBERSHIP PROGRAM "Separate member eategortes for organizations or Im vttlruals myy be established by the fA$4CJ executive committee, but no each member shall be provided Mktg r*ghts." HSAC Arians Amended Macy 14, 2004 The Assocates membership program of the Hawaii State Association of Counties (HSAC) is a commitment by HSAC to engage private sector organizations and individuals In the goals and initiatives of HSAC and to create opportunities for Associates to connect with the 40 elected county decision makers across the state. Who Can Be An Associates Member? Any entity, company, or organization that is not a governmental or quasi - governmental entity or any individual who is not a full -time employee of a governmental or quasi - governmental agency is eligible for Associates member status. Companies and individuals under contract to the counties are eligible for Associates membership. If you or your organization deals regularly with Hawaii's county governments, you should consider an Associates membership. Check over the benefits listed below, then fill out the application form. We look forward to working with you and helping you work with municipalities. Benefits of Associate Mennbershipt • Associates Members have non - voting status on the HSAC Executive Committee and will receive notices of all Executive Committee and General Membership meetings. • Discounts for the 14$AC Annual Conference registration fee, exhibit space, and advertising rates In the conference souvenir program. • Your organization's name will also be listed in the HSAC Annual Conference souvenir program and you will be given priority opportunities to sponsor conference events at a discounted rate. • As an Associates member, you will be recognized as supporting HSACs efforts to enhance and improve county government —the government doseat to the people. • A formal certificate stating you are an Associates member of HSAC to display in your place of business (non - existent). • A subscription 1» the HSAC newsletter (non - existent). • Receive all news releases and bulletins issued by HSAC (non - existent). • An annual copy of the Hawaii County ©lfidals Directory (non- existent). • listing as an Associates member on the HSAC website (non - existent). • Reduced rates on of outer HSAC publications and activities (non - existent). DRAFT Proposal HSAC Assodates Membership Program Page 2 What Is The Annual Assodates Membership Dues and How is the Money Used? The annual Associates membership dues Is set every even - numbered year by the HSAC Executive Committee and approved at the annual meeting. The current dues are listed below. HSAC pledges to exercise responsible stewardship and use of the money, which will go to supporting operations of the HSAC State Office, including staff salaries and benefits, and membership and participation in the Natonal Association of Counties, Corporate Associates Membership No. of Employees Annual Dues 1 - $500 Individual: $250 5 -10 $600 10•-20 $700 20-50 $600 50+ $1,000 HSAC Associates Membership Opportunities 13 D. Estimated Cost: State Association Office Years 1— 3 Office space (400 sq. ft.) Downtown Honolulu 0 $3.02 sq. ft. Monthly $1,208.00 Oahu average 0 $2.99 sq. ft. Monthly $1,196.00 Executive Director Annual $35,000.00 Insurance Annual Equipment/Supplies Start -up $10,000.00 Subsequent years Monthly $100.00 Cable TV, Internet, Telephone Monthly $300.00 Year 1. Year 2 Year 3 $63,096 $54,096 $54,096 •# # Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & FIawai`i March 29, 2011 President Derek S. K. Kawakami and Executive Committee Members Dear President. Kawakami: SUBJECT: FISCAL YEAR 2012 PROPOSED ANNUAL OPERATING BUDGET As Treasurer of the Hawaii State Association of Counties (1-ISAC), I am submitting the attached proposed annual operating budget for Fiscal Year (FY) 2012. The proposed budget details incorporate the following assumptions and changes: 1. Membership Fees of $10,920 for each county will remain the same. 2. Conference Income will reflect approximately $10.000 for the June conference that the County of Maui will be hosting. 3. Interest Income will decrease slightly, based on an average of $2.66 per month. 4. The budget will be reduced by $5,081 for FY 2012. 5. Executive Committee Travel will remain the same, based on the expenditures made for such travel during the last fiscal year, to approximately $300 /round trip ($300 x 3 members x 10 meetings). 6. Executive Committee Auditing /Professional Services will remain the same: 7. Executive• Comr ttee Miscellaneous will remain the same at $1,100 ($35 x meetings, pu's $750 for legislative activities). 8. Special Cor ziaitteeTravel will remain the same. 9. Special Cofnnuttee Miscellaneous will remain the same. 10. NACo Travel- Board will remain the same ($1,200 x 3 Board Directors x 3 ineetin S 11 NAGo.;Travel- Steering Committees will decrease to $4,800 ($1,200 x 2 •Steering Ct mthittee members x 2 meetings.). The decrease results from an ainenditient to Section 20 of the HSAC Bylaws, approved by the HSAC General Membership on June 24, 2010, that limits HSAC travel reitnbursement to two NACo steering committee members to attend a maximum of two meetings per year. 12. NACo and WIR dues will remain the same. 13. WIR Travel will remain the same ($1,200 x 2 Board Directors x. 3 meetings). 14. WIR Miscellaneous and NACo Miscellaneous ($1,000 each) will remain the same. These miscellaneous funds are appropriated for congressional luncheons and contingencies. 3371 -A Wilcox Road, LThu`e, KH.ua`i, Hiawai`i 36766, (808) 241.4188 March 29, 2011 Page - 2 - 15. Adjustments for Travel and Related Expenses will decrease by $881 to $12,732, 16. National Conference Fund will remain the sane at $50,000, It is my recommendation that all four counties submit their approval or disapproval of the proposed annual operating budget to the I-ISAC Executive Committee before the May 2011 meeting of the HS AC Executive Committee. Sincerely yours, OSEP PONTANILLA CISAC Treasurer Attachment ocs:proj:hsac: FY20 12:1 Iv: 1 2proposedbudget:Iccw • • HSAC FISCAL YEAR (FY) 2012 PROPOSED ANNUAL OPERATING BUDGET FY2011 FY2012 Budget Budget REVENUES 1. Membership Fees $43,680 $43,680 2. Conference Income $10,000 $10,000 3. Interest Income $55 $32 4. Corporate Sponsorship $0 $0 Total Revenues $53,735 $53,712 Fund Balance, prior FY $85,800 $80,742 TOTAL REVENUES AND FUND BALANCE $139,535 $134,454 EXPENSES 1. Executive Committee Travel $9,000 $9,000 2. Executive Committee Auditing /Professional Services $4,500 $4,500 3. Executive Committee Stationery $150 $150 4. Executive Committee Miscellaneous $1,100 $1,100 1. Special Committee Travel $500 $500 2. Special Committee Miscellaneous $100 $100 1. NACo Travel - Board • $10,800 $10,800 2. NACo Travel - Steering Committees $9,000 $4,800 3. NACo Promotional $250 $250 4. NACo Dues $27,268 $27,268 5. NACo Miscellaneous $1,000 $1,000 1. WIR Travel $7,200 $7,200 2. WIR Promotional $250 $250 3. WIR Dues $3,804 $3,804 4. WIR Miscellaneous $1,000 $1,000 1. Adjustments for Travel and Related Expenses $13,613 $12,732 2. National Conference Fund $50,000 $50,000 3. Conferences TOTAL EXPENDITURES $139,535 $134,454 BALANCE $0 $0 ocs'proj: hsac: FY2012:12misc :12proposedbudg et: kcw RECEIVED POST- MEETING SUMMARY Meeting of the U.S State Department and the Hawaii State Association of . Counties (HSAC) regarding HSAC's role in the 2011 Asia Pacific Economt3 HAR 21 p1 :32 Cooperation (APEC) Conference being held in Honolulu and the support that can be provided by the State Department towards HSAC's efforts. OFFICE OF Location: U.S. State De artment Office on Global Inter overnmental Affai NE .1T OF c G .E j p g _THE COUNTY OF P t�tJ�'� 2201 C St NW, Washington D.C.,20520 Date: Monday March 8, 2011 Attending: Reta Jo Lewis, U.S. State Department Special Representative for Global and Intergovernmental affairs Derek Kawakami, President Hawaii State Association of Counties and Councilmember County of Kauai Dickle Chang, Councilmember County of Kaua'i • Stanley Chang, Vice - President Hawaii State Association of Counties and Councilmember C &C of Honolulu Tulsi Gabbard - Tamayo, Councilmember C &C of Honolulu Stephanie Osborn, NACO Deputy Director of County Services Katherine M. O'Connor, U.S. State Department Liaison for Global Intergovernmental Affairs Kekoa McClellan, Chief of Staff to Councilmember Stanley Chang Goals and Objectives Define the parameters of HSAC's participation in the 2011 APEC Conference. Define the U.S. State Department's contribution to HSAC's coordinated efforts. Results of the Meeting 1) In efforts to embrace the spirit of the APEC 2011 summit being held in Honolulu without interfering with the summit's November activities, HSAC has partnered with the State of Hawaii Department of Business, Economic Development and Tourism (DBEDT) in participation of DBEDT's annual Asia Pacific Clean Energy Summit and Expo (APCESE) taking place from September 13 -15, 2011. Special Representative Reta Lewis embraced HSAC's initiative to partner with the State of Hawaii to integrate an APEC themed agenda into APCESE and was pleased that HSAC, the State of Hawaii DBEDT, and the National Association of Counties (NACO) were all willing to partner on this project. In conjunction with NACO's International Economic Development Task Force — NACO has agreed to participate in support of HSAC in APCESE providing logistical and financial support of some kind towards HSAC's coordinated efforts. 2) At APCESE, HSAC, NACO, and the U.S. State Department will have the opportunity to: 1) Be the focal point at the luncheon on one of the conference days for the purposes of the coordinated Sister City relationship signings by the Mayors of Hawaii's four Counties and the Sister State relationship signing by Hawaii's Governor. likely Sister City / State relationships to be signed at the conference are: a. Hawaii County: Kumejima, Japan b. City and County of Honolulu: Chengdu, China c. County of Maui: TBD d. County of Kauai: Vladivostok, Russia e. State of Hawaii: Shanghai, China 2) Provide programming for breakout sessions as part of APCESE a. This includes bringing in speakers that can be coordinated by and with the U.S. State Department, HSAC, and NACO. 3) The National Association of Counties may elect to host an "Ambassadors' Luncheon" for the local and international county officials attending the conference for the Sister City and Sister State signings. 4) Suggest other ways of integrating the APEC theme, HSAC and NACO initiatives into APCESE. Agreed upon action items: The U,S. State Department has agreed to: 1) In response to HSAC's request to assist in expediting Visas of participants and officials from foreign countries attending APCESE: Special Representative Lewis agreed to make the APEC team aware of the APCESE conference and provide HSAC with the name of the APEC team's Visa contact. 2) In response to HSAC's request to have the U.S. State Department's APEC Road Show make a stop in Honolulu prior to the November meetings: Special Representative Lewis agreed to push the APEC team to "Manufacture" a Road Show event when the APEC team is in Honolulu for one of their prep - sessions prior to the actual conference. 1) This may include manufacturing an APEC Road Show in conjunction with the ASEAN dialogue in May /June of 2011 3) In response to HSAC's request for access to members of APEC advance teams in Honolulu for possible participation in APCESE: Special Representative Lewis agreed to provide, to the best extent possible, contact information for HSAC's use in hosting APEC advance teams and their possible participation in APCESE as a 'dry run' for the APEC Summit. 4) In response to HSAC's request for the U.S. State Department to formally endorse APCESE as complementary and supportive of the mission of APEC: Special Representative Lewis agreed to provide a response shortly and to recommend that APCESE be in some way designated as such. 5) To better familiarize Hawaii officials with the APEC team, Special Representative Lewis offered to host a gathering of the Hawaii Delegation attending the NCSL. 6) Special Representative Lewis agreed to share this event with all 21 member economies as a potential "test run" for their advance teams. 7) Inform HSAC if there is an opportunity to meet with the Chengdu Representatives coming to the U.S. in July in conjunction with their establishment of a Sister City relationship with Honolulu. HSAC has agreed to: 1) Provide Special Representative Lewis with the following: 1) A one pager on each Sister City and Sister State relationship, defining how as Sister Cities each will work to promote economic stimulus and joint energy conservation and greening practices. 2) The contact information for DBEDT and the individual planning the programming of APCESE. 3) A Iist of the APEC member economies that have participated in APCESE 4) A Iist of all major conferences and events occurring in Honolulu and Hawaii in 2011 5) Additional background information on APCESE (See supplemental information below) 2) Promote APCESE to all 21 APEC member economies 3) Look into Port-deals in addition to Sister City relationships. Supplemental Information: 2011 Asia Pacific Clean Energy Summit and Expo website: http://www.ct-si.orq/events/APCE2011/ APCESE Quick Facts: 1,500 conference attendees 19 nations were represented in 2010 2011 marks the third annual APCESE conference All 21 member economies of APEC are invited to participate in APCESE Senior Officials who participated in APCESE 2010: Senator Daniel K. Inouye, President Pro - Tempore of the United States Senate Governor Linda Lingle, Governor of Hawaii 2002 -2010 Thomas W. Hicks, Deputy Assistant Secretary, United States Navy for Energy Patricia Hoffman, Assistant Secretary, Electricity Delivery and Energy Reliability U.S. Department of Energy Steve Lindenberg, Senior Advisor, Renewable Energy, U.S. Department of Energy Zhou Fenggi, Senior Advisor, Energy Research Institute, National Development and Reform Commission, People's Republic of China Robert Sturtz, Managing Director Strategic Sourcing- Fuel United Airlines A list of all 2010 speakers can be found at http: / /www.ct -si. org /events /APCE /b io.html ?id =147 o .�pUotYr �y � �rr� ' • C �` `0 F! L : �� ,`t'` .•. _' ,. ;.., t .�A.. s,\:,( r,',it C I T Y A N D C O U N T Y O F HONOLULU � � ,,,��;1 H O N O L U L U , H A W A I I 9. 6 8 1 3' 3 6 5 ..r1 jp 24 AB. u NESTOR GARCIA Council Chair Q' 6C a Council District IX � � `�, (808) 7c 8 -5009 Ivoice} January 18, 2011 THE COUNTY (808) 768-5011 Wax) COUNTY OF ti A. , 1 n gareia(rhonolulu. go v Mr. John Fernandez Assistant Secretary of Commerce for Economic Development - Economic Development Administration U.S. Department of Commerce 1401 Constitution Avenue NW, Suite 7800 Washington, D.C. 20230 Dear Mr. Fernandez: Your letter of January 13, 2011 in response to our original letter of support for Enterprise Honolulu's grant application to the Economic Development Administration is most welcome and informative. It does appear that your new system will expedite the application and evaluation process for grants. Since my original letter, I have met with our counterparts from the counties of Hawaii, and just recently in Washington, D,C., members of the National Association of Counties (NACo) International Committee, and Ms. Reta Jo Lewis of the U.S. State Department's Office for Global Intergovernmental Affairs. I am attaching a copy of my trip report for your information. As you will see, the core elements of Enterprise Honolulu's grant proposal would greatly complement our county initiative and support our goal of a truly statewide, grassroots event that strongly focuses on small and medium -sized enterprises. It is my hope that this letter and the attached report will bolster Enterprise Honolulu's . grant application and evaluation. lo'- a, NESTOR R. GARCIA, Chair Honolulu City Council cc: Mr. Leonard Smith, Regional Director, EDA Ms. Gail Fujita, Economic Development Representative Hon. Derek Kawakami, President, Hawaii State Association of Counties All members, Honolulu City Council • Mr, Pono Shim, President and CEO, Enterprise Honolulu Ms. Ann Chung, Director, Honolulu Office of Economic Development • il 3 Councilmember Nestor R. Garcia • Chair, Honolulu City Council Board Member Co-chair, National ties (NACo) NACo • TRIP REPORT . National Association of Counties . meeting with • United States State Department • January 12 -14, 2011 • Introduction • The meeting With the U.S. State Department comes in the year Hawaii will host the Asia Pacific Economic Cooperation (APEC) summit in November. In November of 2009, in Singapore, F'restdenf Baraok Obarna entioUFiced that the 201'1 APEC will be situated "in my home state_ot Hawali.LA.P..EG..,brings together the 21 member economies and their respective heads of state, Cabinet ministers and other officials, as weir a s . bu'� "sT'ness'leaadrs, to�lris uIc d ; " "''" "" • __.... investment and other economic issues critical to the Asia Pacitiic.region. Last September, as members of the National Association of Counties (NACo) traveled to China to attend an international conference in Shanghai, the idea that counties could enjoy a long- term take -away" from the APEC conference was first broached during a meeting the NACo delegation had with U.S, Ambassador to China, the Honorable. Jon Huntsman.. Ambassador Huntsman kept referring to the importance of encouraging "focal points of access" with China; meaning; having cities and counties in the United States reaching out to their counterparts in China as away to strengthen ties between the U.S. and the now recognized 2 " most powerful economy in the world. I suggested that Hawaii and its four counties could help in this effort by somehow playing a role in the APEC conference. Since that September 2010 meeting with the Ambassador, t have met with my colleagues who sit on the Executive Committee with the Hawaii Association of Counties (HSAC is a member of NACo), to encourage sister city initiatives as a means to establish a sustainable relationship with a city whose country is a member of APEC. Since then, the county councils, along with their Mayors, as well as with their respective economic development boards, have begun preliminary work into securing a sister city relationship. It is this pursuit of sister city initiatives that prompted the State Department to call for a meeting with NACo to learn more about the effort that is being led by Honolulu. It is the State Department that is the lead coordinator for the United States when it comes to APEC summits. • Januerv,12. 2011 My first day in Washington, D.C. had me meet first with newly - minted U.S. Congresswoman Colleen Hanabusa In her Longworth Building office. I learned that she will probably be a member of the House Armed Services Committee, I also met with senior staff with • Congresswoman Mazie.Hirono at their Cannon Building office,. . !spoke with the Congresswoman by phone — she had to stay close to the House chamber to take her turn on the floor to speak about the tragic shooting of her colleague, Congresswoman Gabrielle Giffords (who somehow survived being shot in the head during a meeting with her Arizona constituents on Jan. ti I shared with both my sister city initiative, as well as on the progress being made on the elevated, fixed -rail project In Honolulu. NACo — U.S. State Department meetings Trip Report March 6 -10, 2011 Page 3 • Jan, 13, 2011 On this day, I met with staff with U.S. Senator Daniel Akaka, t again shared with the office my sister city initiative, as well as with the progress of the elevated, fixed -rail project. 1 also took this opportunity to walk from the U.S, Capitol to the office of the National Association of Counties (NACo), on Massachusetts Avenue (close to the Postal Museum and Union Station), The Executive Director of NACo has always urged members of the national board of directors to visit the office whenever they are in Washington, DC (I am at -large NACo Presidential appointee to the board). - -- While at.the.NAC,o...offic ,.l.w.0 §.iii ed_tci . sri the annual Presidents and Executive Directors Meeting (note: HSAC President Derek KawaiCamTwas not a tiir meetrn`v"A1so;' nur . HSAC Executive Committee is still mulling over my proposal to establish an Executive Director for our association), which was held in the Hyatt Regency Hotel, near the NACo office. It was at this meeting that I sat in on a break -out session involving transportation issues. It was conducted by NACo Senior Legislative Director Bob Fogel, Mr. Fogel shared a critical observation: the Republicans, who now control the House, recently passed a new rule that allows for amendments that would reduce funding for programs initiated by the Highway Trust Fund. This is a first — since lawmakers usually fund highway programs at current, or higher, levels. Jan. 14. 2011 NACO was invited to meet with Ms, Reta Jo Lewis, the State Department's Special Representative for the Office of Global intergovernmental Affairs. On May 7, 2010, Secretary of State Hillary Clinton declared that Lewis Is leading the State Department's efforts to build relationships between states and local officials in the United States, and their counterparts around the world to benefit our objectives here." Ms. Lewis had learned about my sister city Initiative from Valerie Brown, past president of NACo and my co -chair of NACo's International Committee, during an international conference of the United Cities and Local Governments (UCLG) in Mexico City last November. Ms. Lewis wanted to learn more about my sister city initiative, as well as a proposal from Nebraska Commissioner Chris Rogers, second vice president of NACo. Commissioner Rogers sought advice from the State Department on how NACo and its affiliate, the National Association of Black County Officials, could establish an agreement to provide technical expertise and capacity building for the 10 states and 79 counties of the Southern Sudan -- which was in the midst of a referendum to either unify, or secede, from the Northern Sudan. With regard to APEC, the Special Representative for Global Intergovernmental Affairs (SRGIA) is working to show the importance APEC plays in promoting growth and recovery In the Asia Pacific region, as well as its role in supporting the President's National Export Initiative (in a nutshell — to double U.S. exports in the next 5 years) and opening market opportunities for Small and Medium -size Enterprises (SMEs). NACo — U.S. State Department meetings Trip Report March 6 -10, 2011 Page 3 Ms. Lewis expressed strong support for the sister city initiative by saying it Is a model for APEC" and "we would love to work with you." She added that the initiative is very exciting and very tangible." While the Honolulu initiative has adopted the phrase that the counties want to seek `long -term take- aways" in the form of sister city relationships that could lead to economic agreements, the State Department applies a similar term: "deliverables." Stie said the sister -city initiative is similar to the State Department's drive to explore and encourage what she termed as "sub - national" relationships; first, between state and provincial governments especially with China, since President Hu Jintao was to visit Washington in the taming weels,.Ms,. Le1Atis, added, however,, that the State Department is pushing to expand such relationships to include cities and counties. She did say she would want a letter noting recognition of and support for, the sister -city initiative from the APEC Host Committee in Honolulu - -which t agreed to contact Host Committee President Peter Ho to provide to her office. Ms. Lewis was also encouraged by the offer from NACo's Executive Director Larry Naake for the organization to host an event for APEC. Ms. Lewis was excited to have NACo as an "external partner" for APEC. As for the Southern Sudan proposal, Ms. Lewis called for NACo to send a formal letter seeking State Department assistance. Respectfully submitted, Nestor R. Garcia, Chair Honolulu City Council Council District 9 iO :� mow• l Y( Ifl IN f < r 1rL5 °.'•...' MEETING WITH NACO FRIDAY, JANUARY 14, 2011 AT 1 :30rM EST HST, Room 6320 AGENDA I. Welcome Special. Representative Reta Jo Lewis Executive Director Larry Naake II. Trade Deputy Special Rep, Chris Beede III. National Export Initiative Deputy Special Rep. Chris Beede IV. NACo International Task Force Supervisor Valerie Brown V. APEC 2011 Council Member Nestor Garcia VI. Elections in Sudan Commissioner Chris Rogers VII. Funding Opportunities Special Representative Reta Jo Lewis • Participants: Supervisor Valerie Brown, Sonoma County, CA Council Member Nestor Garcia, City /County of Honolulu, HI Judge B. Glen Whitley, Tarrant County, TX Commissioner Lenny Eliason, Athens County, OH Commissioner Chris Rodgers, Douglas County, NE Larry Naake, Executive Director Stephanie Osborn, Deputy Director, County Services NACo Larry Naake, Executive Director __ Stephanie Osborn, Depo Director, County Services Department of State __,_... __..__,._._....Rem lv ,ewis; Representative for Global Intergovernmental Affairs - Chris Beede, Deputy Special Representative, EEB /CBA Rhonda Binda, S/SRGIA Senior Advisor Katherine O'Connor, S /SRGIA Liaison Recardo Gibson, S /SRGIA Liaison Litah Miller, Pickering Fellow .G(1?70 V�i'Y COLT j �W�/I�#MllJ , i . I 4 - i I S r CITY T Y AND COUNTY U NT Y 0 0: VJ. tJ tt/ • (11. '� ' HONOLULU, HAWAII 96513-3065 / T L 00 Q fir ..�f?, o ° . Nj ' 11 FEB —7 P 2 :41 HOMY M. CACHOLA COUNCILMEMBER (808)768-5006 OFFICE Q. (808) 768-1178 (fax) JJ..jj e -mail: rcachola@honoluln.gov T',tE Q QN T Y CLEP K o C LINTY OF /'f KAU February 3, 2011 . The Honorable Derek Kawakami President, Hawaii State Association of Counties Kauai County Council 3371 -A Wilcox Road Lihu`e, H1 96766 SUBJECT: ACo Transportation Steering Committee Dear Councilm-mT" aw. a This is to ask for HSAC's consideration of my reappointment to the National Association of Counties' (NACo) Transportation Steering Committee. 1 have been honored to have been a part of this Transportation Steering Committee since 2007 and am willing to serve in this capacity as a representative of HSAC and for the sake of continuity. Honolulu City Council Chair Nestor Garcia and 1 have spoken about my reappointment to the NACo Transportation Steering Committee, and he recommended that my request be referred to the Hawaii State Association of Counties (HSAC) Executive Committee for approval. ' Thank you for your consideration. Ro M. hola cc: The Honorable Joseph Pontanilla, HSAC Treasurer The Honorable K. Angel Pilago, HSAC Secretary The Honorable Stanley Chang, HSAC Vice President The Honorary Nestor Garcia, Chair, and Members, Honolulu City Council Council Chair Director of Council Services Danny A. Mateo �, Ken Fukuoka Vice-Chair RECEIVED Joseph Pontanilla ,.,,. Council C OUNTY COUNCIL. Gladys C. Balsa � � 11 MAR • , � � 7 :30 Robert Carron COUNTY OF MAUI Elle Cochran Do nald G. C G. C ouch, Jr. 200 S. HIGH STREET Donald G. Riki Hokama WAILUKU, MAUI, HAWAII 96793 O.'F i E; Michael P. Victorino www.mauleount it Mike White �x U Y t ti COUNTY OF KAUA?'i March 7, 2011 Councilmember Derek S. K. Kawakami, President Hawaii State Association of Counties 3371 -A Wilcox Road Lihue, Hawaii 96766 Dear Councilmember Kawakami: SUBJECT: NATIONAL ASSOCIATION OF COUNTIES. (NACO) STEERING COMMITTEE APPOINTMENTS It is my understanding that the President of the Hawaii State Association of Counties is responsible for nominating members to the NACo steering committees. For your consideration, 1 have enclosed correspondence dated March 4, 2011, from Councilmember Michael P. Victorino, requesting reappointment to NACo's Environment, Energy and Land Use Steering Committee: Should you have any questions, please contact me or Legislative Analyst Kimberley Willenbrink at (808) 270 -7761. Sincerely, • D Y A. MAT O, Chair Maui County Council ocs: prof :HSAC:FY2011:111tr:Victorino reappointment2 Enclosure cc: Councilmember Michael P. Vietorino • • Council Chair TM ' Director of Council Services Danny A. Mateo / Ken Fukuoka Vice -Chair (• 7 Joseph Pontanilla \ ' Council Members Gladys C. Salsa COUNTY COUNCIL Robert Carroll COUNTY OF MAUI Elle Cochran Donald G. Couch, Jr. 200 S. HIGH STREET G. Riki Rotuma WAILUKU, MAUI, HAWAII 96793 Michael P. Victorino www.nnauicountv,aov /council Mike White March 4, 2011 Honorable Dainty Mateo Council Chair Maui County Council 200 S. High Street Wailuku, Hawaii 96793 Dear Chair Mateo: For your consideration, 1 would like to request reappointment to the Environment, Energy and Land Use Steering Committee (EELU) of the National Association of Counties (NACo). This past year, committee membership was a serious commitment and a big responsibility. A great deal of NACo's strength is in its committees, and the strength is reflected in the commitment and active participation revealed throughout committee structure. It was an honor to have been able to have the opportunity to participate in the EELU committee. Thank you for your consideration and attention to this request. Should you have any questions or need clarification, please contact me. Sincerely yours, 7 MICHAEL P. VICTORINO Council Member MPV:cmy ?�DUNYY Cp H•. • CITY COUNCIL CITY AND COUNTY OF HONOLULU Y\ \`��� • ' = ` ( � ' H O N O L U L U , H A W A I I 9 6 8 1 3- 3 0 6 5 NESTOR GARCIA Councilmember R E C E 1 W E D • Council District IX December 30, 2010 (808) 768 -5009 (Voice} (808) 768 -S0I I (Fax) a-mail: Og ho.0011 ,giv_ 11 JAN -6 P1 :18 Hon. Derek Kawakami OFFICE OF President THE COUNTY CLERK Hawaii State Association of Counties COUNTY OF NAUA'! 3371 -A Wilcox Road Mule, Hawaii 96766 / ' Dear • s - - - I:. T s letter is to notify you that the Honolulu City Council's designee to serve as an officer of the Hawaii State Association of Counties is Councilmember Stanley Chang. Councilmember Chang's appointment is effective January 3, 2011 to June 30, 2011. Councilmember Ikaika Anderson is hereby designated as the alternate with the same effective dates. • NESTOR N R. GARCIA Chair Honolulu City Council NRG:ms cc: Councilmember Stanley Chang Councilmember Ikaika Anderson • • • COUNTY COUNCIL Or'riCE OF THE COUNTY CLERK Jay Furfaro, Chair /4 JoAm A. Yukimura, Vice Chair l u o Peter A. Nakamura, County Clerk Tim Bynum #; Eduardo Topenio, Jr., Deputy County Clerk .mo w. Dickie Chang S. K. Kawakami /<‘ / Telephone (808) 241 -4188 Nadine K. Nakarxiura ��: >, o° Fax (808) 241 -6349 Mel Rapozo Email cokcouncil ©kauai.gov Council Services Division 3371-A. Wilcox Road Lthu`e, Kauai, Hawaii 96766 January 18, 2011 Derek S.K. Kawakami, HSAC President and HSAC Executive Committee Members 3371 -A Wilcox Road L"ahu`e, Kauai, Hawan 96766 Dear President Kawakami: At its meeting held on January 12, 2011, the Kauai County Council approved the following: • Councilmember Mel Rapozo to replace Daryl W. Kaneshiro as the Alternate Kauai Representative to the Hawaii State Association of Counties (HSAC) Executive Committee for the term ending June 30, 2011; • Councilmember Mel Rapozo to replace Councilmember Dickie Chang as the Western interstate Region (WIR) Board of Director; and • Councilmember Dickie Chang to be the alternate Kauai Representative to the Western Interstate Region (WIR) Board for the term ending June 30, 2011. Thank you for your attention to this matter. Sincerely, cc: Stanley Chang, HSAC Vice - President Joseph Pontanilla, HSAC Treasurer K. Angel Pilago, HSAC Secretary LP:ran \v.jf2o11.878 AN EQUAL OPPORTUNITY EMPLOYER Council (hair 40 ,,re N Director of Council Services Danny A. Mateo / ` Ken Fukuoka Vice -Chair Joseph Pontanilfa Council Members Gladys C. Balsa COUNTY COUNCIL Robert Carroll COUNTY OF MAUI Enc. Cochran Donald G. Couch, Jr 200 S. HIGH STREET C;. Riki Ilokama W'AILUKU, MAUI, HAWAII 96793 Michael P. Victorino Awy_mauiminly vS y /eom Mike White March 30, 2011 Derek S.K. Kawakami, President Hawaii State Association of Counties Kauai County Council 3371 -A Wilcox Road l,ihue, Hawaii 96766 Dear President Kawakami: SU13.IEC'I': 2011 ANNUAL HAWAII STATE ASSOCIATION OF COUNTIES (HSAC) CONFERENCE This year, the Maui County Council is hosting the 2011 Annual I ISAC Conference. May 1 please request the HSAC Executive Conunittee's consideration of my request for seed money in the amount of $4,500. 1 am requesting $2,000 to establish a checking and savings account for the conference. and $2,500 to make the first of three scheduled payments to an event planner who is going assist with the coordination of the conference. Should you have any questions, please contact me or conference coordinators Kirstin Halnman at (808) 270 - 7134, Kim Willenbrink at (808) 270 - 7761, or Michael Geers at (808) 270 -7886. Sincerely, DA Y A. MATZO, Chair Maui County Council ocs;proj:conf:Conf - -1 I :seed money request cc: Stanley Chang. HSAC Vice President Joseph I IISAC Treasurer K.. Angel Pilago,1JSAC Secretary Hawaii State Association of Counties (HSAC) Counties of Kauai, Maui, Hawaii & City Sc County of Honolulu MEMORANDUM March 31, 2011 TO: All HSAC Executive Committee Members FROM: Derek S.K. Kawakami, HSAC President REQUEST FOR AGENDA TIME AT THE APRIL 8, 2011 MEETING This is to request agenda ;= time at the April 8, 2011 HSAC Executive Committee meeting to discuss the HSAC endorsement of 2nd VP candidate Commissioner Langston. Thank you for your consideration. cc: April 8, 2011 HSAC Executive Committee Meeting 3371 -A Wilcox Road, Lihhu`e, Kauai, Hawaii 96766, (808) 241 -4188 Hawaii State Association of Counties Friday, April 8, 2011 New Business - Update on the 2011 Asia Pacific Economic Cooperation Leaders' Meeting (with Chairman Cachola & Lisa Maruyama) Sister State Committee met in February. Committee agreed to cooperate with the counties on the establishing sister city relationships timed to coincide with APEC or APCESE (September). Collaboration even more important with limited resources. Sister state relationship process: • Process driven by Governor and /or Legislature. o Lima, Peru o Maritime Province, Russia o Rabat - Sale - Zemmour -Zaer, Moroco o Queensland, Australia • Focus on sustainable relationships with bilateral activities driven by private sector and /or individuals. • Relationships can be strengthened when tied to sister city relationships • Leverage relationships with other government agencies /programs as well as NGOs. Using 2011 APCESE as the venue to highlight sister city cooperation focusing on: • Diplomatic • Economic/Trade (including clean energy) • Education • Cultural Revised 04.06.2011 CITY COUNCIL pU OF A ,O� . (z3 j..� :, CITY AND COUNTY OF HONOLULU � HONOLULU, HAWAII 96813 -3065 / TELEPHONE 547 -7000 . & 2F . - -µ- - HOMY M. CACHOLA COUNCILMEMBER (808) 768-5007 (808) 768 -5011 (fax) e -mail: rcachola @honolulu.gov April 4, 2011 Memorandum TO: Councilmember Nestor Garcia, Chair FROM: Councilmember Romy M. Cachola SUBJECT: National Association of Counties (NACo) 2011 Legislative Conference Washington, D.C. March 5 -9, 2011 I attended the National Association of Counties (NACo) 2011 Legislative Conference, which was held at the Marriott Wardman Park Hotel in Washington, D.C. from March 5 -9, 2011. The conference was an opportunity for over 1,500 elected and appointed county officials from around the country to network and exchange information on a variety of issues. Jobs and the role of county governments in the economic recovery was the primary focus of the five -day conference. County officials also discussed NACo's 2011 Key Legislative Priorities, considered policy resolutions on federal issues affecting local government, met with Obama administration officials and members of Congress, and heard from prominent national leaders and commentators. NACo's steering committees met and reviewed recommendations on issues and legislation important to counties and communities. Various issues that the committees covered include justice and public safety, agriculture and rural affairs, taxes, environment and energy, telecommunications, economic and community development, health care, human services, education, labor and employment, public lands and transportation. Copies of resolutions were distributed to steering committee members for their review and consideration. The policy development process initiated by these steering committees leads to the publication of the American County Platform, which NACo uses as a guide to deliver county governments' message to the administration, Congress and the American public. 2011 NACo Legislative Conference Travel Report April 5, 2011 As a member of the Honolulu City Council's transportation committee, I focused primarily on transportation- related issues. The policy development process initiated by the steering committees leads to the publication of the American County Platform, which NACo uses as a guide to deliver the county government message to the administration, Congress and the American public. Saturday, March 5, 2011 On day one of the conference, I attended several meetings held by NACo's Transportation Steering Committee meeting, of which I am a member. From 12 noon to 1 pm, I attended the Highway - Highway Safety Subcommittee meeting, which was followed by the Transit - Railroad Subcommittee meeting from 1 pm to 2 pm, then the Ports Subcommittee meeting from 2 pm to 3 pm. Lastly, I attended the Airports Subcommittee meeting from 3 pm to 4 pm. The subcommittees provide an opportunity to discuss issues in an informal setting. New NACo policy is often first considered at these meetings. Sunday, March 6, 2011 From 9 am to 12 noon, I attended the full NACo Transportation Steering Committee meeting. During the meeting, Jim Tymon, staff director for the House Highways and Transit Subcommittee, said a focus on results and projects in the "federal interest" are among the priorities driving the lawmakers crafting the next surface transportation bill. Tymon said that it's a formula for doing less and that some of the 100 or so existing surface transportation programs will need to be simplified, consolidated or eliminated if they aren't national priorities. Tymon's boss, Rep. John Mica (R- Fla.), who chairs the House Transportation and Infrastructure Committee, wants to contain project costs and stretch available dollars by setting hard deadlines for resource agencies, such as the EPA and Corps of Engineers, to sign off on permits. Lengthy project reviews can drive up construction costs. Tymon says that if permits are not signed off on within 30, 60 or 90 days, then the resource agencies are deemed to have approved them. The Transportation Steering Committee supports job creation by enacting aviation and surface transportation program reauthorizations. Reauthorization of the federal airport and aviation programs needs to be completed. NACo also supports a well - funded Airport Improvement Program with guaranteed funding from the aviation trust funds and increased funding for the Essential Air Service and the Small Communities Air Service Programs. Congress should develop a comprehensive legislative effort to create jobs by providing robust funding for bridges, highways, mass transit, assistance for rural roads and other local infrastructure needs by reauthorizing the highway, transit, and safety programs. The Transportation Steering Committee also urges Congress to explore various financing sources available to fully fund the Highway Trust Fund into the future while addressing 2011 NACo Legislative Conference Travel Report April 5, 2011 metropolitan congestion and rural road safety. Enactment of these programs will help build our nation's infrastructure and create additional employment opportunities. Monday, March 7, 2011 From 9 am to 10:15 am, I attended a workshop during Educational Session Block I entitled "A New World in Transportation." This workshop discussed changes that may affect counties as a result of changes in policy and politics surrounding the reauthorization of the highway transit, federal airport and aviation programs. The panelists included Kathy Dedrick, a professional staff member of the Senate Environment and Public Works Committee; Holly Woodruff Lyons, staff director of the House Subcommittee on Aviation; and Polly Trottenberg, assistant secretary for policy, U.S. Dept. of Transportation. The panelists shared their insight on what counties can expect in 2011, how to prepare for the impact of these changes and how to lobby members of Congress for the changes that counties may need. Ms. Trottenberg discussed several reauthorization highlights, which totaled $556 billion over a six -year period. The amount includes $50 billion "Up- Front" in FY 12; $53 billion for High -Speed Rail; $32 billion for innovative Transportation Leadership Awards /discretionary competitive grant program; and $30 billion for a National Infrastructure Bank that would provide grants, loans and credit assistance to projects of regional and national significance. She emphasized the importance of making transportation investments that create jobs and lasting economic growth and prosperity; finding fiscally- sustainable revenue sources for Federal surface transportation in an era of budgetary constraints at the local, State, and Federal level; and achieving political consensus on a more cost - effective, performance - driven national transportation policy that meets the needs of all Americans. From 1:30 pm to 3:30 pm, I attended the Opening General Session. Included in the list of guest speakers was Adm. Mike Mullen, chairman of the Joint Chiefs of Staff; Eric J. Holder, U.S. Attorney General; and Joe Scarborough, former U.S. congressman from Florida. Adm. Mullen stated that can help to extend the reach of federal efforts to assist military veterans and their families. In doing so, counties also stand to benefit. He said that returning veterans are "wired for service" and want to use those same instincts in their communities. Creating opportunities for these young men and women will ensure that they continue to serve for decades to come. As a whole, Adm. Mullen said that we Americans have a duty to help our veterans, some of whom face challenges such as homelessness, mental illness and reintegrating into their communities. Suicide rates are also on the rise among Iraq and Afghanistan veterans. The departments of Defense and Veterans Affairs can't do it alone, nor should the effort be Washington, D.C. -based only. Adm. Mullen praised NACo's efforts, through President Glen Whitley's veteran- focused presidential initiative, to honor and assist veterans. He said that these effort`s have made a difference in the lives of these young men and women and their families. As for Attorney General Holder, the highlight of his speech from NACo's perspective was when he praised NACo for its policy on indigent defense. He challenged counties to be more creative in times of fiscal distress and staffing woes, but addressed his two main goals for 2011 NACo Legislative Conference Travel Report April 5, 2011 justice reform: increasing the effectiveness of the juvenile justice system and improving access to legal services. Attorney General Holder said the current juvenile justice system does not spend resources wisely and bemoaned the disparate population of incarcerated African American youths relative to the overall population, the likelihood of children who have been abused ending up in prison and the percentage of inmates who have suffered sexual abuse in prison. As for Joe Scarborough, a former Republican congressman from Northwestern Florida, he told county officials that the federal budget was balanced four years in a row while he was in Congress and that it can be balanced again with proper leadership on Capitol Hill. Scarborough advised county officials to tell their congressional delegation that the national deficit cannot be balanced on the backs of counties, cities and states. Congress can't focus only on reducing domestic and discretionary spending programs that will affect the taxpaying public. He castigated the current Congress for not having the courage to face up to the real budget issues, and said his party's presidential candidates are not facing up either. In closing, Scarborough told how former House Speaker Tip O'Neill, described as a "Liberal's Liberal" and former President Ronald Reagan —a "Conservative's Conservative" would often beat each other up in the press during the day, but at night they would gather at the White House and work together on solutions for the American people. Conclusion Due to family obligations, I left the conference early. However, I understand that on the final day of the conference, county officials met with their respective Congressional representatives on Capitol Hill. Counties continue to be deeply concerned that federal deficit reduction talks in Washington have focused too much on reductions to domestic, discretionary spending programs that will affect the American people. Examples include NACo legislative priorities such as the Community Development Block Grant (CDBG) program, the Essential Air Service (EAS) program, and the Payment in Liu of Taxes (PILT) program. NACo President Glen Whitley, a county judge from Tarrant County in Texas, summed it up best when he said: "When the economy falters and there is high unemployment, services at the county level are needed most. After years of declining revenue, counties are struggling to fund essential social safety net, health care and public safety services, as well as maintain their aging transportation and infrastructure systems." In fact, many of the conference's speakers publically concurred with Judge Whitley's recent letter to President Obama and NACo Resolution on the federal deficit. Key points made by several speakers were that Congress and the President cannot solve budget deficit by only cutting domestic, non - military discretionary spending that makes up 12 percent of the annual federal budget "on the backs of the American people and local governments." One speaker said that in the 1970s non - military, discretionary spending was 55 percent of the annual federal budget. Other speakers acknowledged that the war in Iraq and Afghanistan is costing over $2 billion per week and is using borrowed money to be financed. They said that it was impossible to balance a budget if "entitlements are off the table, revenues are off the table, and defense is off the table." The repeated theme from both Republican and Democrat speakers was that not investing in education, infrastructure, innovative research and development is foolish. 2011 NACo Legislative Conference Travel Report April 5, 2011 Overall, NACo's 2011 Legislative Conference was a tremendous success. In these tough economic times, it's more important than ever that counties join together and speak as one voice to our federal representatives on the many critical issues affecting counties and communities. * **