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Home My WebLink AboutRES 068 Draft 01 2010-2012 �tY Oi • COUNTY OF HAWAII � `• STATE OF HAWAII RESOLUTION NO. 68 11 RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE U.S. DEPARTMENT OF HOMELAND SECURITY PURSUANT TO HRS 46 -7, FOR A SAFER (STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE) GRANT FOR THE HAWAII FIRE DEPARTMENT WHEREAS, the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) has authorized funding for a Staffing for Adequate Fire and Emergency Response (SAFER) grant for the Hawaii Fire Department; and WHEREAS, the goal of this project is to provide funding directly to fire departments and volunteer firefighter interest organizations in order to help them increase the number of trained, "front line" firefighters available in their communities; and WHEREAS, the funds will be applied to travel costs for professional development and higher education training, and to contract professional services to develop and produce an informational and recruitment video specific to the volunteer program; and WHEREAS, Hawaii Revised Statutes, Section 46 -7, requires that county departments obtain the consent of the Council to enter into agreements with the federal or state governments respecting action to be taken pursuant to any of the powers granted by law to furnish, expend, and receive any funds or other assistance in connection with projects being or to be undertaken pursuant to those powers. BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII, in accordance with section 46 -7, Hawaii Revised Statutes, that the Mayor of the County of Hawaii is authorized to execute, on behalf of the County, an agreement and related documents with the U.S. Department of Homeland Security, to enable the County to execute the SAFER program as described in the Hawaii Fire Department's Grant Award Summary, attached hereto and incorporated herein by reference as Exhibit "A ". BE IT FINALLY RESOLVED that the County Clerk of the County of Hawaii shall transmit copies of this resolution to the Office of the Mayor, the Finance Department, and the Hawaii Fire Department. Dated at Hilo , Hawai'i, this 17th day of May , 2011. INTRODUCED BY: ' 7 ' 4.4 "" -- P 'A---- COUNCIL MEMBER, COUNTY OF HAWAII COUNTY COUNCIL ROLL CALL VOTE County of Hawai`i AYES NOES ABS EX Hilo, Hawai`i BLAS X FORD X I hereby certify that the foregoing RESOLUTION was by HOFFMANN X the vote indicated to the right hereof adopted by the COUNCIL of the IKEDA County of Hawaii on May 17, 201 1 X ONISHI X PILAGO X ATTEST: SMART X YAGONG X , YOSHIMOTO X 8 0 1 0 (f�. -- Reference: C - 186 /FC — '�3U C UNTY CLERK CHAIRPERSON & PRESIDING' G' • • F ER RESOLUTION NO. 11 1 } , Panel Review Page 1 of 6 Award Package EXHIBIT "A" https: / /eservices. fema. gov/FemaFireGrant/firegrant/j sp /fire_admin/awards /spec /view_award... 4/4/2011 Panel Review Page 2 of 6 U.S. Department of Homeland Security Washington, D.C. 20472 ZI J ¢ FEMA Tee 4XD St, Mr. Darryl Oliveira Hawai'i Fire Department 25 Aupuni Street, Suite 2501 Hilo, Hawaii 96720 -4245 Re: Grant No.EMW- 2010 -FF -00331 Dear Mr. Oliveira: On behalf of the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2010 Staffing for Adequate Fire and Emergency Response (SAFER) grants has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $100,000.00. The Federal share is $100,000.00 of the approved amount and your share of the costs is $0.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you readand understand the articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval from FEMA. c If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds no more frequently than quarterly. If you have any questions or concerns regarding the process to request your grant funds, please call 1- 866 -927- 5646. Elizabeth M. Harman Assistant Administrator Grant Programs Directorate https: / /eservices. fema. gov/FemaFireGrant/firegrant/j sp /fire_admin/awards /spec /view_award... 4/4/2011 Panel Review Page 3 of 6 Agreement Articles ■ / ;, , e � U t U.S. Department of Homeland Security o Washington, D.C. 20472 4.Yp 4b AGREEMENT ARTICLES STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE - Recruitment program GRANTEE: Hawaii Fire Department PROGRAM: Staffing for Adequate Fire and Emergency Response (SAFER) - Recruitment AGREEMENT NUMBER: EMW- 2010 -FF -00331 AMENDMENT NUMBER: TABLE OF CONTENTS Article I Project Description Article II Grantee Concurrence Article III Period of Performance Article IV Amount Awarded Article V Financial Guidelines Article VI Prohibition on Using Federal Funds Article VII GPD Allocations Article VIII Financial Reporting Article IX FEMA Officials Article I - Project Description The purpose of the Staffing for Adequate Fire and Emergency Response program is to provide funding directly to fire departments and volunteer firefighter interest organizations in order to help them increase the number of trained, "front - line" firefighters available in their communities. After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the program's purpose and worthy of award. The grantee shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application's narrative. These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval from FEMA. Article II - Grantee Concurrence By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. By receiving funds under this grant, grantees agree that they will use the funds provided through the https: / /eservices. fema. gov/ FemaFireGrant/ firegrant/jsp /fire_admin/awards /spec /view award... 4/4/2011 .Panel Review Page 4 of 6 • Fiscal Year 2010 Staffing for Adequate Fire and Emergency Response in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2010 Staffing for Adequate Fire and Emergency Response guidance. All documents submitted as part of the original grant application are made a part of this agreement by reference. Article III - Period of Performance The period of performance shall be from 12-JUN-11 to 11- JUN -15. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for object classes for this grant (including Federal share plus applicable grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $80,000.00 Equipment $0.00 Supplies $0.00 Contractual $20,000.00 Other $0.00 Indirect Charges $0.00 Total $100,000.00 NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters) Article V - Financial Guidelines The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non - exclusive list of regulations commonly applicable to DHS grants are listed below: A. Administrative Requirements 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A -110) B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A -87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A -21) 3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A -122) 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A -133, Audits of States, Local Governments, and Nonprofit Organizations https: / /eservices. fema. gov/FemaFireGrant/firegrant/j sp /fire_admin/awards /spec /view_award... 4/4/2011 Panel Review Page 5 of 6 Article VI - Prohibition on Using Federal Funds The recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. Article VII - GPD Allocations The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2010 Staffing for Adequate Fire and Emergency Response Program guidance and application kit. Article VIII - Financial Reporting The grantee must complete an on -line, semiannual financial status report to meet FEMA requirements. Semiannual financial reports are due within 30 days of the end of every six month period for the life of the grant. At the end of the performance period, or upon completion of the grantee's final program narrative, the grantee must complete an on -line final financial status report that is required to close out the grant. Although the guidance states extensions will not be granted, if a grantee's performance period is extended beyond the initial period, a periodic performance report is due every six month increment until closeout. Article IX - FEMA Officials Program Officer: Catherine Patterson is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. If you have any programmatic questions regarding your grant please call the AFG help desk at 866- 274 -0960 to be directed to a specialist. Grants Assistance Officer: Nikole Duppins is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Division POC:The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this award. If you have any questions regarding your grant please call ASK -GMD at 866 - 927 -5646 to be directed to a specialist. https: / /eservices. fema. gov/FemaFireGrant/firegrant/j sp /fire_admin/awards /spec /view_award... 4/4/2011 -Panel Review Page 6 of 6 FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD /AMENDMENT 1. AGREEMENT NO. 2. AMENDMENT 3. RECIPIENT NO. 4. TYPE OF 5. CONTROL NO. EMW- 2010 -FF -00331 NO. 99- 6000567 ACTION W494332N 0 AWARD 6. RECIPIENT NAME AND 7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS ADDRESS Grant Programs Directorate FEMA, Financial Services Branch Hawai'i Fire Department 500 C Street, S.W. 500 C Street, S.W., Room 723 25 Aupuni Street, Suite 2501 Washington DC, 20472 Washington DC, 20472 Hilo POC: Walter Pickett 202 - 786 -9524 Hawaii, 96720 -4245 9. NAME OF RECIPIENT PHONE NO. 10. NAME OF PROJECT COORDINATOR PHONE NO. PROJECT OFFICER 8089322900 Catherine Patterson 1 -866- 274 -0960 Darryl Oliveira 11. EFFECTIVE DATE OF 12. METHOD OF 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD THIS ACTION PAYMENT Cost Sharing From:12 -JUN To:11 JUN -15 12- JUN -11 SF -270 11 Budget Period From:12 -NOV- To:30 SEP -11 10 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE NAME (ACCS CODE) TOTAL AWARDED THIS TOTAL AWARD NON - ACRONYM XXXX- XXX- XXXXXX- XXXXX- AWARD ACTION FEDERAL XXXX - XXXX -X + OR ( -) COMMITMENT SAFER 97.044 2011- M0- 3120GF- 25000000- $0.00 $100,000.00 $100,000.00 $0.00 4101 -D TOTALS $0.00 $100,000.00 $100,000.00 $0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16a. FOR NON- DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) SAFER recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE N/A N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE Nikole Duppins 04- MAR -11 Go Back 1 https: / /eservices. fema .gov /FemaFireGrant/firegrantlj sp /fire_admin/awards /spec /view_award... 4/4/2011