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Home My WebLink AboutCOM 0111.028 2010-2012 . ' 1 . William P. Kenoi = '� •• Burt Tsuchiya \`1 Mayor 't; : • ' Director William T. Takaba • Managing Director - • r�r ► • County of Hawaii DEPARTMENT OF INFORMATION TECHNOLOGY 25 Aupuni Street • Hilo, Hawaii 96720 -4252 (808) 961 -8207 • Fax (808) 981 -2037 May 17, 201 1 r � Mr. Dominic Yagong Chair, Hawaii County Council 25 Aupuni Street Hilo, HI 96720 Dear Chairman Yagong and Council Members: RE: Proposed Amendment to Bill 29, Draft 2 This letter is submitted in response to proposed amendments to the Department of Information Technology's operating budget for FY 2011 -2012 submitted by a member of the Council (enclosed). 104 Information Tech OCE, Travel /Conferences Travel has been strictly limited to inter and intra - island travel only. Inter - island travel is restricted to mandatory meetings that do not have the capability for videoconference - this includes meetings for Juvenile Justice Information Systems (JJIS), statewide IT Directors, other State Legislative mandated meetings (ie, Act -199), etc. Intra - island travel is for troubleshooting, maintenance and /or support trips for West Hawaii Civic Center, as well as the outlying baseyards, offices, stations, etc. We currently have one Help Desk staff located at WHCC, however, due to unforeseen circumstances and /or the nature of the problem, there are times we need to send coverage from Hilo which incurs travel cost. Due to budget cuts, the IT Department has already removed travel /conferences for software training that we consider key to user support - ie, EDEN and Laserfiche. By reducing funds further, we run the risk of not being able to provide Help Desk coverage for WHCC as needed, and not be able to fully assess /resolve network problems effectively in West Hawaii. The proposed reduction of $1,200 should not be approved. 112 Information Tech OCE, Mileage Mileage costs are incurred for the same reasons as above - travel to WHCC for troubleshooting, maintenance and /or support trips. We have an internal department policy to use County vehicles for travel, however as the IT Department does not have a reliable car for Kona travel, we need to borrow from other departments, which sometimes poses a problem depending on timeframe. Hawai `i County is an Equal Opportunity Provider and Employer Comm. No. 111 Ref. To PreeemPad Ref. Date. MAY 1 R 1n1t Other mileage costs are incurred when Kona staff needs to travel to Hilo for mandatory meetings and /or internal training that cannot be accomplished through videoconference. The IT Department does not have any County vehicles in Kona. Without this funding, our ability to handle troubleshooting, maintenance and /or support issues in a timely manner will be affected. The proposed reduction of $500 should not be approved. 225 Information Tech OCE, Educational materials As the IT Department has restricted attendance for any training /seminars due to decreased budget, we instead utilize computer based training that is shared among the entire staff. It includes valuable information and training materials on numerous topics, such as Microsoft Office, Microsoft Windows, Cisco VoIP, etc. This allows staff our only opportunity to formally learn about new technologies /techniques to make the County more efficient, while still being very budget- conscious. These training materials also provide a basis for training that the IT Department provides as a service to County employees. Without this funding, our ability to handle troubleshooting, maintenance and /or support issues will be affected. The proposed reduction of $300 should not be approved. 227 Information Tech OCE, Computer & Office supplies This budget includes numerous critical computer and office supplies for the IT Department such as: - Backup tapes which are used to backup all County data and files saved to the servers. - GIS plotters paper /ink - This can be high depending on the number of requests received. GIS services all departments in the County (Hilo & Kona), printing large format maps, posters, banners, etc as requested and we incur the cost for paper /ink supplies. - Various network - related items, or items needed by users for computer - related requests - network cables, wireless routers, webcams, switches, adapters, power cords, UPS backups for servers, etc. - Offices supplies - includes toner for staff printers, UPS backups for PCs, etc. Without this funding, we may not have the necessary supplies needed to fulfill department requests for assistance. The proposed reduction of $3,000 should not be approved. Thank you for allowing us to provide this response to the proposed amendments. Sincerely, AIM. 11 Burt Tsuchiya Director of Information Technology BRENDA J. FORD Phone: (808) 323 -4277 Council Member - Fax: (808) 329- 4786 T District 7 - Central Kona ' E -Mail: bford @co.hawaii.hi.us it ,.:,•� HAWAII COUNTY COUNCIL County of Hawaii West Hawaii Civic Center 74 -5044 Ane Keohokalole Hwy. Kailua -Kona, Hawaii 96740 Memorandum No. 8 To: Dominic Yagong, Council Chair And Members of the County Council From: �� Brenda J. Ford, Council Member Date: May 10, 2011 Subject: Proposed Amendment to Bill 29, Draft 2 Below for your consideration is a proposed amendment to Bill 29, Draft 2, regarding the operating budget. This proposed amendment would decrease the Information Tech OCE by $5,000 and increase the Post Employment Benefits by the same amount. The following amendment affecting appropriation(s) to the revenue account(s) and expenditure account(s) are reflected below: Comm. No " Ref. To Cowl Gi Serving the Interests of the People of Our Island Ref. Ddte MAY 11 2071 Hawai'i County is an Equal Opportunity Provider and Employer Proposed Budget Amendments General Fund 2011 -2012 Revised 2011 -2012 Account No. Account Description Estimate Add/ (Reduce) Estimate Expenditures 01.1 1 8.5118.02 Information Tech OCE. 494,461 (5.000) 489,461 104 Information Tech Oce, Travel:Conferences 4,500 (1,200) 3,300 1 - INTERISLAND 1,800 (600) 1,200 2 - INTRA- ISLAND 2.400 (600) 1,800 112 Information Tech Oce, Mileage & Auto All 2,500 (500) 2,000 I - 1111.0 -KONA TRIPS 2,500 (500) 2,000 225 Information Tech Oce, Educ- Recr - Scientif 1,800 (300) 1,500 I - TECHNICAL TRAINING MATLS 1.800 (300) 1,500 227 Information Tech Oce. Computer & Office 12,000 (3,000) 9,000 1 - OFFICE SUPPLIES 6,000 (1.500) 4,500 2 - COMPUTER SUPPLIES 6,000 (1,500) 4,500 010.901.5902.09 Post Employment Benefits 1.095,922 5.000 1.100.92 341 Post- employment Benefits, Misc. Charges 1,095,922 5,000 1,100,922 2 - GASB A" ' i1S1ON 1.065,922 5,000 1,070,922 Total Revenues Adj - Total Expenditures Adj 0