HomeMy WebLinkAboutCOM 0006.009 2010-2012 J + tr o N ,
William P. Kenoi �°•'� ���'��.' Nancy E. Crawford
Mayor : „ ,���� ' Director
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.+,°:; .;w�'�•�. Deanna S. Sako
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Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo, Hawaii 96720
(808) 961 -8234 • Fax (808) 961 -8569
May 31, 2011
Dominic Yagong, Chairman,
and Members of the Hawai`i County Council
County of Hawai`i
Hilo, Hawai`i 96720
Dear Chairman Yagong and Members of the County Council:
SUBJECT: Transfer of Funds
May 16 through May 31, 2011
Attached is a Report of Transfers Authorized showing transfers made from May 16
through May 31, 2011. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sinc rely,
d i/ 4 6d
Kay Oshiro
Controller
Attachments
021n Mia. '
Hawaii County is an equal opportunity provider and employer. ' D G
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Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: EAD, C &A, Aquatics & Band
CONTACT: Darren Takiue PHONE: 961 -8560 DATE: 5 / 11 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5501.01.011 Hawaii County Band S &W, Regular S &W $ 7,500
TOTAL: $7,500
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.51.011 Aquatics Admin S &W, Regular S &W $2,000
010.500.5517.01.011 Culture & Arts S &W, Regular S &W $1,500
010.500.5519.11.011 EAD Admin S &W, Regular S &W $4,000
TOTAL: $7,500
EXPLANATION (Provide complete explanation):
Funds are available in the County Band Salaries & Wages account due to less than anticipated practices &
performances for the year.
A transfer is needed to cover anticipated shortages in Aquatics, Culture & Arts, and EAD Admin. Transfers to
these accounts will be used to cover increases caused by overtime and tsunami response.
l.r - r ' i_ . t
z
SUBMITTED BY �,� ' DATE: / , / `,
Department Head
* * * * * * * * * * * * ** ********************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: /
• / DATE: / /
Director of '� ance S/t
/Approved _ Deferred _ Denied
Signed: DATE: MAY 1 16 2911
� ayor
Transfer No. 20
"....4... ....0 IJ,........ .e. ..u, Cn..nl flnnnn +un i +v Dnnvillet. nnrl C/nnlnvon
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: Pana'ewa Zoo
CONTACT: Pam Mizuno PHONE: 959 -7224 DATE: 05 / 02 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.115 P &R Admin Oce, Misc. Contract Services $ 25,700
• TOTAL: $ 25,700
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5523.25.480 Pana'ewa Zoo Equip, Misc Equip $ 9,700
010.500.551 1.06.480 Ho'olulu Complex Equip, Misc Equip $ 16,000
TOTAL: $ 25,700
EXPLANATION (Provide complete explanation):
Funds are budgeted in 010.500.5503.02.115 P &R Admin Oce, Misc Contract Services for Lava Viewing program expenses.
A 72 inch tractor mower attachment ($4,000) and a cub cadet mower ($4,500) are needed to maintain certain areas of the
site. The Front loader forklift attachment ($1,200) will be used to move barricades, econo blocks, and other heavy items at
the lava viewing site.
The equipment will be purchased through Pana'ewa Zoo accounts as they will be custodians of the equipment and may use
equipment when not in use for lava viewing program.
A used forklift ($16,000) is also being purchased to move the safety equipment (barricades, econoblocks, etc) stored at the
Butler Building. Items are heavy and require a forklift to move. Items are constantly being moved and Hoolulu staff needs to
borrow a forklift to move items.
SUBMITTED BY: {i % - DATE: - / 7/ / //
1-pa ment Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Si ned: DATE: / /
9 C
Director of Finance Tr
Approved — Deferred _ Denied
Signed: DATE: MAY / 1 6 2p11
Mayor
Transfer No. 21
County of Hawaii is an Equal Opportunity Provider and Employer
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: Gary Tom PHONE: 961 -8259 DATE: 05 / 11 / 11
FISCAL PERIOD: July 1, 2010 to June 30, 2011
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.70.341 PROVISION FOR REALLOCATION - G $ 10,445.50
TOTAL: $ 10,445.50
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.111.5111.01.011 OFFICE OF MANAGEMENT - REG S &W $ 2,961.00
010.173.5173.01.011 PUBLIC WORKS ADMIN - REG S &W 7,484.50
TOTAL: $ 10,445.50
EXPLANATION (Provide complete explanation):
To transfer amount from the reallocation account into the departmental salaries and wages account; per
Human Resources' reallocation quarterly report to the County Council (3rd quarter - Comm. 178).
SUBMITTED BY: L., ._,�:J( DATE: / /
-partment He..
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed: ' ., 1.", I Lai ..., / DATE: / /
Director of Fi :rice
VI-
/Approved _ Deferred _ Denied
MAY 16 20'
Signed: DATE: /
ayor
Transfer No. 22
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Traffic
CONTACT: Ronald Thiel PHONE: 808 - 961 -8341 DATE: 05 / 19 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.02.115 Miscellaneous Contractual Svcs $ 40,000.00
020.281.5281.02.341 Traffic Division Oce, Misc. Charges 45,000.00
TOTAL: $ 85,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.42.115 Traffic Signs & Markings, Misc. Contract $ 85,000.00
TOTAL: $ 85,000.00
EXPLANATION (Provide complete explanation):
Transfer surplus funds from Misc. Contractual Services (5281.02.115) & Engineering Charges (5281.02.341) to
cover underestimated costs of Special Duty Police Officers needed for Traffic Control while completing striping
projects.
Surplus funds from Misc. Contractual Services (5281.02.115) due to less than anticipated Traffic Education
costs and not purchasing the Warehouse Inventory System. Surplus funds from Traffic Division Oce, Misc.
Charges from unused Engineering services.
SUBMITTED BY J (, v '3';j:°7 ( (
DATE: / �4
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: L241.-1 C DATE: / /
Director of inance 9+-
/Approved ! Deferred — Denied
MA 4 2 A 11
Signed: DATE: /
p Mayor
Transfer No. 23
1
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Fire DIVISION: Misc FIRE
CONTACT: Robert W. Belcher PHONE: 932 -2921 DATE: 05 / 12 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5227.01.228 - Helicopter- Equip. parts $ 49,607
TOTAL: $ 49,607
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.10.457 - Fire Protection - Fire Station Equip $ 49,607
TOTAL: $ 49,607
EXPLANATION (Provide complete explanation):
Funds are available from Helicopter Services heavy equipment parts, because the purchase of a new helicopter
resulted in less repairs than expected to date.
Funds are needed for Hazmat volatile organic compounds monitoring equipment $35,551 (existing equipment
inoperative); Ladder Truck 14 equipment $7,010 (to make it fully operational); for a garage door for the S.
Kohala truck bay $5,555 (to protect the appartus and other equipment); a new refrigerator for the Central Fire
Station $1,491(to replace the faulty one in use).
SUBMITTED BY: DATE: Mg 13 7011
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: J "~ F 6LUA./ 6 !J! DATE: / /
/Approved Director of Finance q _ Deferred _ Denied
Signed: II tr ` DATE: M Y 2 4 0t1
Mayor
Transfer No. 24
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Information Technology DIVISION:
CONTACT: Burt Tsuchiya PHONE: 981 -8300 DATE: 5 / 23 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.118.5118.02.109 Info Tech OCE, Equip Repairs /Maintenance $ 41,130
TOTAL: $ 41,130
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.118.5118.10.454 Info Tech Equipment $ 41,130
TOTAL: $ 41,130
EXPLANATION (Provide complete explanation):
Funds are available in the 109 account due to a Hawaiian Telcom credit and they also deferred some VOIP
maintenance until 11 -12FY. Funds are needed for purchase of the following:
Laserfiche database and applications servers ($25,200) - replacing these servers is critical to maintaining the
current level of use and functionality of Laserfiche within the County.
VOIP equipment ($8,630), which includes a spare switch, router and VOIP phones, to help maintain the high
level of service for this system.
And, for a MPLS router ($7,300) that will allow for backup connection if the County fiber network or public
safety microwave network fails.
SUBMITTED BY: c i DATE: S / 2 / Z0 ' /
Department Head
************************************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ACTION: / Recommend Approval Recommend Deferral _ Recommend Denial
Signed: c 'GAL.; DATE: / /
,/ Directo of Finance
r! Approved _ Deferred _ Denied
MAY 27211
Signed: / /a, 64 DATE: /
ayor
Transfer No. 25
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii Police Department DIVISION: ADMINISTRATION/FINANCE
CONTACT: Nori Ishii PHONE: 961 -2273 DATE: 05 / 19 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.339 Admin - Insurance $ 10,800.00
TOTAL: $ 10,800.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5214.02.113 Puna - Gas $ 6,800.00
010.201.5214.02.114 Puna - Electricity $ 4,000.00
TOTAL: $ 10,800.00
EXPLANATION (Provide complete explanation):
Funds are available under this account due to the lower than anticipated cost for insurance for the department's
subsidized motor vehicles.
Funds are needed to cover increased utility costs due the opening of the Pahoa station. The new Pahoa station is
larger and includes driver license. There is large increase in the electricity cost. There was a initial cost to
install and fill the generator gas tanks.
SUBMITTED BY: ��i� `��� % DATE: My 2 5 2911
D- .a ' ent Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: 4 E / DATE: / /
Director o inance
/Approved _ Deferred _ Denied
Signed: '4 DATE: MAY 2 7 2011
Mayor
Transfer No. 26
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: Parks Maintenance
CONTACT: Pat Daly PHONE: 961 -8719 DATE: 05 / 25 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.02.111 Parks Maint Oce, Equipt Repairs /Maint $ 18,400
TOTAL: $ 18,400
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.11.480 Parks Maint Equip Misc Equip $ 18,400
TOTAL: $ 18,400
EXPLANATION (Provide complete explanation):
Funds are available in 010.500.5505.02.111 Parks Maint Oce, Equipt Repairs /Maint due to lower than expected
costs in repairs as some items have become irreparable and old equipment have been cannibalized for parts.
Funds are needed in 010.500.5505.1 1.480 Parks Maint Equip Misc Equip to purchase a pressure washer, a torch
welding machine, low profile lift, and a coring aerator tractor attachment. These items are needed to increase
efficiency in operations and provide improved service.
SUBMITTED BY: s DATE: / : / . •
Department Head
* * * * * * * * * * * * * * ** **********************:********************************************* * * * * * * * * * * * * * * * * * * ** * * * * * * * * * **
ACTION: Recommend Approval _ Recommend Deferral _Recommend Denial
Signed: ned: DATE: / /
/Approved — Director of inance °/I' Deferred _ Denied
Signed: DATE: MAY/ 2 / 2011
,i Mayor
Transfer No. 27
•
County of Hawaii is an Equal Opportunity Provider and Employer
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: Recreation
CONTACT: Mason Souza PHONE: 961 -8740 DATE: 05 / 26 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5507.02.114 Recreation Div Oce, Electricity $ 17,000
TOTAL: $ 17,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5507.06.480 Recreation Div Equip, Misc Equip $ 15,000
010.500.5507.06.454 Recreation Div Equip, Computer equip $ 2,000.
TOTAL: $ 17,000
EXPLANATION (Provide complete explanation):
Funds are available in account 010.500.5507.02.114 Recreation Div Oce, Electricity due to unexpected closure of facilities
due to hazmat and other various repairs during the fiscal year.
Funds are needed in 010.500.5507.06.480 Recreation Div Equip, Misc Equip to purchase a multi purpose scoreboard for the
Waimea park. The current score board has been inoperable since 2009.
Funds are also needed in 010.500.5507.06.454 to replace a laptop that has been shuting down unexpectantly and become
very unrealiable. The laptop will be used by staff island wide to assist with registration and other program functions.
SUBMITTED BY: DATE: / /
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
/
Signed: CLIi '
/ DATE:
Director o i inance
/Approved _ Deferred _ Denied
t
Signed: /1 DATE: MAY 2 7 /2011
Mayor
Transfer No. 28
County of Hawaii is an Equal Opportunity Provider and Employer
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE
CONTACT: Nori Ishii PHONE: 961 -2273 DATE: 05 / 18 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.339 Admin - Insurance $ 8,000.00
TOTAL: $ 8,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.20.480 Admin Equip - Misc Equipment $ 8,000.00
TOTAL: $ 8,000.00
EXPLANATION (Provide complete explanation):
Funds are available under this account due to the lower than anticipated cost for insurance for the department's
subsidized motor vehicles.
The Waimea Police station's telephone system is an antiquated system that is obsolete. Hawaiiantel the vendor
who maintains the system is unable to provide parts for this system for future repairs. If the system goes down,
Hawaiiantel is not sure if they will able to repair it. It is critical for the Department to replace this system to
provide optimal service to the public.
MAY 2 0 2011
SUBMITTED BY: — iiitd /u4 Id DATE: / /
V- partment Head
* * * * * * * * * * * * * * ** * * * * * * * * * * * * * ** �' * * * * * * * * * ** * * * ** ********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ACTION: Recommend Approval Recommend Deferral — Recommend Denial
1 DATE: / /
Signed: l ,
Director of ; inance If
Approved — Deferred —
Denied
Signed: i f 4,/1 DATE: MAY 3 1 2911
ayor
Transfer No. 29