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Home My WebLink AboutCOM 0006.010 2010-2012 .- J�tYfGF ry� . William P. Kenoi cP.• Nancy E. Crawford Mayor • � Director ' /, :e r;T ��` Deanna S. Sako • o F • Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo, Hawaii 96720 (808) 961 -8234 • Fax (808) 961 -8569 June 21, 2011 Dominic Yagong, Chairman, and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720? ry Fri Dear Chairman Yagong and Members of the County Council: t" SUBJECT: Transfer of Funds May 31 through June 15, 2011 0 Attached is a Report of Transfers Authorized showing transfers made from May 31 c:; through June 15, 2011. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm No. G • / Ref. To: F'C■ Hawai'i County is an equal opportunity provider and employer. Ref. 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E 0 / 2 \ Ca : 2 f e > J ƒ / N (0 $ \ G 2 \ /\ Q d 2\ 0 R = Q S G G r S / 0 0 0 0 0 S 6 6 6 d 6 6 6 = 0 / 0 R 0 0 / E / / ¢ w co < n \ 7 • 2 0 4 \ / _ E 0 f e 7 § \ § \ \ w CO u E E 2 7 6 ƒ I E 0 ? \ % 0 0 E = k b 2 % / / ƒ a ? / 0 3 \ \ / ƒ \ Q G \ \ R 8 r 3 3 Q 5 ± 0 « - # G ) 0 0 0 .0 0 ) f 0 / E 0 / } o 2 : \ 0 # k # t e J / 2 § @ / § co / 0 0 0 7 0 0 f \\ 2 Q 2 0 Q § 0 i \ \ % \ % N- < r a a a ,-- § 0 t } o ro 2 Q 2 CO 7 g @ z J 1- Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY CONTACT: WARREN LEE PHONE: 961 -8324 DATE: 05 / 26 / 11 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.911.5912.43.341 HIGHWAY PUBLIC SAFETY $ 350,000.00 DISASTER/EMERGENCY TOTAL: $ 350,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.22.115 TRAFFIC SAFETY - MISC CONTRACT $ 350,000.00 SVC TOTAL: $ 350,000.00 EXPLANATION (Provide complete explanation): FUNDS AVAILABLE IN PUBLIC SAFETY DISASTER/EMRG (LESS THAN ANTICIPATED CHARGES) FUNDS NEEDED FOR THE TRANSPORTATION ASSET MANAGEMENT CONTRACT WHICH PROVIDES RECORDING AND TRACKING OF ROAD SURFACE RATINGS AND TO BETTER MANAGE THE MAINTENANCE OF COUNTY ROADS. SUBMITTED BY: i t - ` DATE: / )' ( 1 Department Head ***************,`******************************************************************** * * * * * * * * * * * * * * *** * * * * * * * * * * * * * ** ACTION: VRecommend Approval Recommend Deferral Recommend Denial Signed: DATE: / / Direct of Finance AA. _ Approved _ Deferred _ Denied Signed: yr' DATE: MAY 3 1 2011 Mayor Transfer No. 30 Form #:A -102 COUNTY OF HAWAI`1 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Recruitment & Examination CONTACT: Dee Ann Sadayasu PHONE: 961 -8361 DATE: 06 / 09 / 11 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.02.109 Human Resources - Equip Repairs/Maint $ 1,220 TOTAL: $ 1,220 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.06.454 Human Resources - Computer Eqpt & $ 1,220 Software TOTAL: $ 1,220 EXPLANATION (Provide complete explanation): We are converting from the Sigma applicant tracking system to the NeoGov e- recruitment system. A transfer of funds is requested to purchase a ScanBook software needed to scan the written exam key and answer sheets, and output a file in a format compatible with the NeoGov e- recruitment system. Funds are available in the Human Resources Equipment Repairs and Maintenance account as a maintenance agreement for the Sigma applicant tracking system is no longer needed. k SUBMITTED BY: v_a, - -._ .___, DATE: / t / Department Head ACTION: Recommend Approval _ Recommend Deferral _Recommend Denial Signed: F DATE: . ' / , ' _ ' Director Finance elf ✓ Approved _ Deferred Denied Signed: /�I ___-- DATE: JUI�} 1 3 2T1 Mayor Transfer No. 31 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: CONTACT: Lois Nishida PHONE: 961 -8584 DATE: 6 / 9 / 11 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.60.115 Tourism Promotion, Misc. Contract Svs. $ 25,000. TOTAL: $ 25,000. TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5162.98.115 Hi. Cty. Resource Ctr, Misc. Contract Svs. $ 25,000. TOTAL: $ 25,000. EXPLANATION (Provide complete explanation): Qualified applications received during the annual RFP process for the Tourism Program were less than anticipated. Excess funds supported additional awards in another R & D program area which exceeded funding levels. (L( L{.,‘ —+ . 6 13 11 SUBMITTED BY: DATE: / / Department Head * * * * * * * * * * * * ** *********************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: i / / DATE: % Direct•iof Finance err V ! Approved _Deferred _ Denied Signed: DATE: MA 1 4 311 Mayor Transfer No. 32 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: Administration CONTACT: Deanna Sako PHONE: 961 -8092 DATE: 06 / 14 / 11 FISCAL PERIOD: July 1, 2010 to June 30, 2011 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.01.011 REAL PROPERTY TAX - REG S &W $ 700 TOTAL: $ 700 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.01.099 VEH REG & LIC ADMIN - MISC S &W $ 400 010.121.5128.01.021 RISK MANAGEMENT - OVERTIME S &W 300 TOTAL: $ 700 EXPLANATION (Provide complete explanation): Funds are needed in the VRL Misc S &W account for the additional temporary assignment used to cover for someone on extended leave; and in the Risk Management Overtime account due to overtime incurred during the March 11th tsunami. Funds are available in the Real Property Tax Regular S &W account due to new appraisers being hired at lower rates than retiring appraisers. 1 / i // ,a SUBMITTED BY: `_�,, 4/_,..2 Aar"' DATE: (� / t_/ / /1 Department Hz; * * * * * * * * * * * * * ** ******************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ACTION: V Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: n-411 a = / DATE: (( / [ l / I Director �f Finance co- Approved _ Deferred _ Denied Signed: /a le -, DATE: JUI142/1 Mayor Transfer No. 33 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY CONTACT: CY YOSHIOKA PHONE: 961 -8781 DATE: 06 / 13 / 10 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.911.5911.86.341 HIGHWAY MISC. WORKERS COMP $ 40,000.00 MISC. CHARGES TOTAL: $ 40,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.901.5902.15.341 HIGHWAY EMPLOYEE BENFITS $ 40,000.00 HEALTH BENEFITS TOTAL: $ 40,000.00 EXPLANATION (Provide complete explanation): FUNDS AVAILABLE IN WORKERS COMP (LESS THAN ANTICIPATED CHARGES) TO COVER HEALTH BENEFIT CHARGES (UNDERESTIMATED CHARGES). SUBMITTED BY: DATE: li / v3 / t % artment Head ACTION: V Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: La's. Lam; _ V.:Ai DATE: /: / Directo +f Finance �( / Approved Deferred Denied _ Signed: l� DATE: JUN 1 5 2011 ayor Transfer No. 34 1 -02761 Form #:A -102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING CONTACT: CY YOSHIOKA PHONE: 961 -8781 DATE: 06 / 13 / 10 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.91.011 BLDG DESIGN & ENGINEERING S &W $ 2,000.00 REGULAR S &W TOTAL: $ 2,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.21.011 BUILDING R &M S &W REGULAR S &W $ 2,000.00 TOTAL: $ 2,000.00 EXPLANATION (Provide complete explanation): FUNDS AVAILABLE IN BUILDING DESIGN & ENGINEERING (LESS THAN ANTICIPATED CHARGES DUE TO VACANCY) TO COVER BUILDING REPAIR & MAINTENANCE (UNDERESTIMATED CHARGES DUE TO LONG TERM TEMPORARY ASSIGNMENT). SUBMITTED BY: �` DATE: / / 1 I artment ead ACTION: v Recommend Approval _ Recommend Deferral Recommend Denial Signed: DATE: / / Di r of Finance yr Approved _ Deferred _ Denied Signed: DATE: JIjN 1 5 2011 Mayor Transfer No. 35 1 1 —027'60