HomeMy WebLinkAboutCOM 0006.011 2010-2012 •
J H •
William P. Kenoi �' . Nancy E. Crawford
file
Mayor ���' Director
••,•., ,t e. Deanna S. Sako
us•
• • Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo, Hawaii 96720
(808) 961 -8234 • Fax (808) 961 -8569
July 5, 2011 cr1
Dominic Yagong, Chairman,
and Members of the Hawai`i County Council
County of Hawai`i
Hilo, Hawai`i 96720
Dear Chairman Yagong and Members of the County Council:
SUBJECT: Transfer of Funds
June 16 through June 30, 2011
Attached is a Report of Transfers Authorized showing transfers made from June 16
through June 30, 2011. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
a
Kay Oshiro
Controller
Attachments
Comm. No. • 0'
Hawai •i County is an equal opportunity provider and employer. Ref' To: c
Ref. Date .Itil 6 2011
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Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: Gary Tom PHONE: 961 -8259 DATE: 06 / 16 / 11
FISCAL PERIOD: July 1, 2010 to June 30, 2011
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.03.341 VACATION PAY $ 16,000
TOTAL: $ 16,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.481.5482.01.011 RSVP - REGULAR S &W $ 16,000
TOTAL: $ 16,000
EXPLANATION (Provide complete explanation):
To transfer funds from the Vacation Pay account to the RSVP S &W account to cover shortage due to vacation
cash -in -lieu payment during the fiscal year.
SUBMITTED BY: T +--,/( DATE:
Ql T / / D partment He****************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
1/
Signed. C(A ... f ,
kttr-i
•' i DATE: / 1'
/ Director of F'rance'
.
Approved _ Deferred _ Denied
Signed: DATE: ,) Mt s l 1 2 0 2P
Mayor
Transfer No. 36
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii Police Department DIVISION: ADMINISTRATION/FINANCE
CONTACT: Nori Ishii PHONE: 961 -2273 DATE: 06 / 01 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.112 Admin - Mileage & Auto Allow $ 30,000.00
010.201.5203.02.339 Admin - Insurance 43,000.00
TOTAL: $ 73,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.521202.115 Kona - Misc Contract Services $ 73,000.00
TOTAL: $ 73,000.00
EXPLANATION (Provide complete explanation):
Funds are available under the insurance account due to the lower than anticipated cost for insurance for the
depait,uent's subsidized motor vehicles. Funds are available under the auto allowance account due to vacancies
that occurred during the fiscal year.
Funds are needed to cover higher than anticipated cost for towing and storage fees for vehicles involved in
accidents, body removal services and guard services for the cellblock. Funds will be needed for unantiipated
cost for the removal of an unused gas tank at the Kealakehe station that is recommended during the Department
of Health inspection.
' —:� .19N 15 ?011
SUBMITTED BY: �1� ���ii4►_ DATE:
Depart, ent Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: W.147 DATE: / /
Direct of ,Hance ij�i^
_ Approved _ Deferred _ Denied
L .� " 'p C' 2,r,' Signed: . , DATE:
' Mayor
Transfer No. "17
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Traffic
CONTACT: Ronald Thiel PHONE: 808 -961 -8341 DATE: 06 / 21 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.02.104 Traffic Division Oce, Travel/Conference $ 509.00
020.281.5281.02.109 Traffic Division Oce, Equipment Repairs 2,000.00
020.281.5281.02.218 Traffic Division Oce, Fuels & Lubricants 12,000.00
020.281.5281.02.228 Traffic Division Oce, M.V./Hvy Eqpt Part 2,000.00
TOTAL: $ 16,509.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.06.449 Traffic Division Equip, Motor Vehicle $ 16,509.00
TOTAL: $ 16,509.00
EXPLANATION (Provide complete explanation):
Transfer surplus funds available from Traffic Division OCE (Travel/Conference, Equipment Repairs, Fuels &
Lubricants and M.V.fHvy Eqpt Part) to Traffic Division Equip, Motor Vehicle for funds needed to cover
underestimated cost of IFB 2675 for the F -650 Thermo Pre - Melter Diesel Truck.
Surplus funds from Traffic Division OCE, Travel/Conference due to limitations to inter - island travel. Surplus
funds from Traffic Division OCE, Equipment Repairs due to newer vehicles that required fewer repairs than
anticipated. Surplus funds from Traffic Division OCE, Fuels & Lubricants due to less than anticipated charges.
Surplus funds from Traffic Division OCE, M.V./Hvy. Eqpt Parts due to newer vehicles that required fewer parts
than anticipated.
Continued on next page...
(")-' , V i l IA L 1 : )--1 �(N '! �</ \ l
SUBMITTED BY: VVV��. DATE:
Department Head
ACTION: Recommend Approval Recommend Deferral _ Recommend Denial
Signed: i j .' # DATE: l�L
_ / 7 Director f Finance ` /
V
Approved _Deferred Denied
'
, IA
Signed: 701' DATE: JUN /2 3 2011
Ma.
Transfer No. 38
.02909
The F -650 Thermo Pre - Melter Diesel truck is needed due to expanding operations and employees in W.
Hawai'i. The Thermo Pre- Melter Diesel truck is replacing the Thermo Pre - Melter trailer unit, in part,
because of the steep inclines predominant in W. Hawai'i and size of the truck — trailer combination
(nearly 50' in length). The trailer unit also requires that operators obtain a modified Class A commercial
drivers' license, requiring substantial training, ongoing PUC updates and renewals at the County's
expense. This also limits the number of employees able to operate the trailer unit. The F -650 Thermo
Pre - Melter Diesel truck requires a type IV operators' license, which is a relatively simple additional
written and skills test similar to getting a drivers license. The F -650 Thermo Pre - Melter Diesel truck is
safer at job sites for the public and our workers and easier to accommodate for parking and storage in lieu
of the truck - trailer combination.
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Fire DIVISION: Misc. Fire
CONTACT: Robert W. Belcher PHONE: 932 -2921 DATE: 06 / 23 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5227.01.228 Helicopter Services, Heavy Equip. Parts $ 166,000
TOTAL: $ 166,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.02.231 Fire Protection, Public Safety Supplies $ 136,000
010.221.5225.02.109 Equipment Maintenance, Equip. Repairs 25,000
010.221.5226.02.109 Training /Volunteer, Equip. Repairs 5,000
TOTAL: $ 166,000
EXPLANATION (Provide complete explanation):
Funds of $166,000 are available from Helicopter Services, Heavy Equipment Parts for the Aeromedical
Helicopter because anticipated repairs (based on operational hours) were not needed due to fewer than expected
flights and therefore fewer hours.
Funds of $136,000 are needed for Fire Protection, Public Safety Supplies due to purchases for critical fire
protection equipment and supplies including ladder truck SCBAs, hoses, nozzles, and gloves; Equipment
Maintenance, Equipment Repairs of $25,000 for higher repair costs for fire vehicles; and Training and
Volunteer, Equipment Repairs of $5,000 because of more vehicle repairs.
TED BY: _ djL1. DATE: JUN 2 3 2 11
SUBMIT
Department Head
* * * * * * * * * * * * ** * * * * * * * ** ************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
/ DATE: 1 /
Signed: .6 4/ 1 ...,.; ar
Director 1 Finance la-
_ Approved _Deferred _ Denied
JU 2 7 2111
Signed: 1 n I
DATE: N P
ayor
Transfer No. 39
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Administration
CONTACT: Diane Shiro PHONE: 961 -8463 DATE: 06 / 28 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.22.114 Building R &M OCE, Electricity $ 100,000.00
TOTAL: $ 100,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.181.5181.52.218 Automotive Division OCE, Fuel & Lubr. $ 60,000.00
010.181.5181.52.228 Automotive Division OCE, MV/Eq Parts 40,000.00
TOTAL: $ 100,000.00
EXPLANATION (Provide complete explanation):
Building Division's electricity costs (new facility estimates) were less than anticipated and surplus funds are
available to fund the cost for Automotive Division. Fuel was budgeted this year at $2.90 /gal UNL and $2.72/gal
Diesel. Actual cost presently is $4.06 /gal UNL and $4.22/gal Diesel. Parts more than anticipated due to
maintaining an older fleet of vehicles and equipment (longer than the standard replacement schedule due to
budget cuts). Repairs are more frequent and costly.
SUBMITTED BY: Daft VALL DATE: l w 11
Department Head
* * * * * * * * * * * * * * ** * * * ** *************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: r
gitr7 DATE: /
/Approved Deferred Direct of Finance 17- _ _ Denied
JllN 3 0 2D }}
Signed: DATE: / /
Mayor
Transfer No. 40
1 1 0 3 o; °d_,
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: Golf Course
CONTACT: Darren Takiue PHONE: 961 -8560 DATE: 06 / 29 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.561.5561.02.218 Golf Course Oce, Fuels & Lubricants $ 600
TOTAL: $ 600
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.901.5902.15.341 Misc Charges - Health Benefits $ 600
TOTAL: $ 600
EXPLANATION (Provide complete explanation):
A transfer is needed in 090.901.5902.15.341 Misc Charges - Health Benefits due to an underestimation of benefit
rates. Funds are available in 090.561.5561.02.218 Golf Course Oce- Fuels & Lubricants due to equipment
breakdowns causing decreased amount of fuel consumption.
SUBMITTED BY:
04/ DATE: 6 / / 1
1 epartment Head
* * * * * * * * * * * * * ** `*******************,************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ACTION: !VRecommend Approval _ Recommend Deferral _Recommend Denial
Signed: 24■.. .4— .... I DATE: / /
Director of ' ance 4V
`Approved Deferred _ Denied
1/
Signed:
DATE: JUN/ 3 0 211
Mayor
Transfer No. 41
County of Hawaii is an Equal Opportunity Provider and Employer / „v
Form #:A -102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii Police Department DIVISION: ADMINISTRATION/FINANCE
CONTACT: Nori Ishii PHONE: 961 -2273 DATE: 06 / 25 / 11
FISCAL PERIOD: July 1, 20 10 to June 30, 20 11
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.112 Admin - Mileage & Auto Allow $ 12,000.00
TOTAL: $ 12,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5214.02.115 Puna - Misc Contract Services $ 12,000.00
TOTAL: $ 12,000.00
EXPLANATION (Provide complete explanation):
Funds are available under the auto allowance account due to vacancies that occurred during the fiscal year.
Funds are needed to cover higher than anticipated cost for towing and storage fees for vehicles involved in
accidents and maintenance cost for county vehicles.
JpN 011
. d �J 7
SUBMITTED BY: -4,0-6L, ∎ Mj� w J DATE: l I
Deg ;rtm-nt ea•
* * * * * * * * * * * * * * ** * * * * * * * * * * * * ** * ** * * * * * * * ** * ** ********************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ACTION: Recommend Appr•val _ = ommend Deferral _ Recommend Denial
Signed: VM-1 o . DATE: Dire of Finance 0
Approved _ Deferred _ Denied
Signed: DATE: JR._8_0_20 N
Mayor
Transfer No. 4