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Home My WebLink AboutCOM 0006.012 2010-2012 �tV OiN�••• William P. Kenoi cPJ'� L� Nancy E. Crawford l i Mayor \y'r Director •• •+,• � ':∎ Deanna S. Sako • *T�of_N�N Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 July 20, 2011 . ) Dominic Yagong, Chairman, 7, N and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 +v ' Dear Chairman Yagong and Members of the County Council: SUBJECT: Transfer of Funds July 1 through July 15, 2011 Attached is a Report of Transfers Authorized showing transfers made from July 1 through July 15, 2011. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, V-y °L Kay Oshiro Controller Attachments Comm. No. G . /Z Ref. To: F Co Hawaii County is an equal opportunity provider and employer. Ref. Orate. i 2 a 00 0 0 0000 0 0 0 00 0 0 0000 0 0 0 \ 0 0 \ ,- \ 0 0 0 2 4 Co O 00 0 0 0000 y x / $ N .- / % % % / 2 \ 0) C LU 00 $ 4 WOO CO / / $ 0i \ 0 # / ® c = n W 0 k @ 3 0 f r m k = _ a) 0) 0 \ / 0 } } / f co \ Y W 2 -F- )ZZ a) / 00 0 0 - kk $ 2 / 6 N- w in ' w \ \ N \ \ \ in \ 0 / 0 0 0 0 0 0 0 0 0 O 0 '- 0 K 0 4 6 w <-E 0• 0 0 0 0 © 0 \ 2 /ci E / / 0 6 w6 $ 3 A 10 ¥cn » 0 0± 0 @ 0) \ zi—)0) 0 \ \ \ k 0 c ca CL = 0 f G C / ƒ § g a & : ' .-- E t C 2 a a E 2 / / % E a $ $ ii \ \ ) o \ \ \ / E I 3 1 e e e N 0 N N 0 N N / U. \ \ in \ \ in \ CO / ƒ � \ \ 2 E ® 2 § 0 . f r a -D 1:3 / E \ a_ C a N k \ # # # >, t ( a) a) .c k O 0 0 I > I o a) $ \ % Q § CO \ / \ - \ 17. d w R « « w § IL CL t k / @ ? 7 in & % 9 H z Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Hawaii Police Department DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 961-2273 DATE: 06 / 29 / 11 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.112 Admin-Mileage&Auto Allow $ 37,000.00 TOTAL: $ 37,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.02.115 South Hilo-Misc Contract Services $ 12,000.00 010.201.5212.02.109 Kona-Repairs of Equipment 25,000.00 TOTAL: $ 37,000.00 EXPLANATION (Provide complete explanation): Funds are available under the auto allowance account due to vacancies that occurred during the fiscal year. Funds are needed to cover higher than anticipated costs for towing and storage fees for vehicles involved in accidents and unanticipated costs for repairs at the Kona Station(air conditioning system and vehicle repairs). SUBMITTED BY: 1__��,�Alrop-- DATE: ON 29, 2011 De artmeI- ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: / / / Director Finance (IV Ap roved Deferred Denied Signed: DATE: Svc 1 - 2011 ayor Transfer No. 43 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Fire DIVISION: Equipment Maintenance CONTACT: Robert W. Belcher PHONE: 932-2921 DATE: 06 / 29 / 11 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01.021 Fire Protection, S&W Overtime $ 1,000 TOTAL: $ 1,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.01.021 Equipment Maintenance, S&W Overtime $ 1,000 TOTAL: $ 1,000 EXPLANATION (Provide complete explanation): Funds of$1,000 are available from Fire Protection, S&W Overtime because less than anticipated overtime for fire personnel was needed. Funds of$1,000 are needed for Equipment Maintenance, S&W Overtime due to more than expected overtime for May and June 2011. Work was required after normal hours to respond to trouble calls and for repairs to emergency response vehicles when backup vehicles were not available. SUBMITTED BY: I S , DATE: JUN 2 9 011 D-partment Head **************** **************************************************************************************************** ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: ��i` %..,i�.r DATE: / _ Directo if Finance vV J Approved Deferred eferred Denied rf Ju 1 - 2011 Signed: DATE: Mayor Transfer No. 44 .{std •, Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Mass Transit Agency DIVISION: CONTACT: Thomas Brown PHONE: 961-8343 DATE: 06 / 30 / 11 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.31 1.531 1.02.228 Mass Transit OCE- $ 15,011 M.V. Parts & Supplies TOTAL: $ 15,011 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.5311.01.021 Salary& Wages - OT $ 15,011 TOTAL: $ 15,011 EXPLANATION (Provide complete explanation): Additional funds are needed to cover overtime. Costs incurred to respond to vehicle breakdowns, and during the March 11, 2011 Tsunami. Funds are available in Motor Vehicle Parts & Supplies account due to available Federal Funds used to purchase parts. SUBMITTED BY: (/ DATE: (p / 3U / I( tskr is Øj4 rlu-nt Head ACTION: _ Recommend Approval Recommend Deferral — Recommend Denial Signed: DATE: / / Director f Finance '* Approved _Deferred _ Denied Signed: DATE: ■U)- 1 — Ib11 Mayor Transfer No. 45 5, j. • Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highway Maintenance CONTACT: Stanley Nakasone PHONE: 808-961-8349 DATE: 06 / 27 / 11 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.341 Highway Maint Adm OCE-Misc Charges $ 75,000 020.301.5301.02.104 Highway Maint Adm OCE-Travel/Conf 25,000 TOTAL: $ 100,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.12.109 S Hilo Road OCE-Eqpt Repair&Maint $ 35,000 020.301.5301.32.230 N/S Kohala Road OCE-Hwy Materials 25,000 020.301.5301.42.115 N/S Kona Road OCE-Contractual Svcs 25,000 020.301.5301.52.228 Kau Road OCE-Equipment Parts 15,000 TOTAL: $ 100,000 EXPLANATION (Provide complete explanation): Transfer is needed to cover higher than anticipated expenditures in South Hilo equipment repairs,North/South Kohala highway materials,North/South Kona unbudgeted contractual services for special duty officers for Hokulia and Kau equipment parts. Funds are available in Highway Maintenance Administration miscellaneous charges account because building projects are on hold. DPW Building Division repair and maintenance chargebacks for FY 2010-2011 are also lower than anticipated. Funds are also available in the travel and conferences account due to restricted travel in FY 2010-2011. SUBMITTED BY i � DATE: Department Head *************** **************************************************************************************************** ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: R4447 DATE: / / Dir ctor of Finance ' _Approved Deferred _Denied / • Signed: DATE: J 4- 1 - /2011 =yor (�� Transfer No. 46 - J a Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Greg Goodale PHONE: 961-8515 DATE: 06 / 28 / 11 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 075.901.5902.20.341 FICA Employer Share $ 57 TOTAL: $ 57 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 075.901.5902.15.341 Health Benefits $ 57 TOTAL: $ 57 EXPLANATION (Provide complete explanation): Funds are available in the FICA Employer Share account. Funds are needed in the Health Benefits- Misc. Charges due to an increase in health benefit premiums in March 2011, resulting in a higher than anticipated expenditure amount. SUBMITTED BY: 714— DATE: 1 / I ) Department Head ACTION: /Recommend Approval _ Recommend Deferral _Recommend Denial Signed: ' DATE: 7 / / II -4)t--Director of Finance /Approved _Deferred _Denied 01 n1 �� Signed: DATE: / / (7/"Mayor Transfer No. 47 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ronald Thiel PHONE: 808-961-8341 DATE: 07 / 06 / 11 FISCAL PERIOD: July 1, 20 10 to June 30, 20 11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.02.115 Traffic Div. Oce,Misc.Contract Services $ 5,000.00 020.281.5281.22.109 Traffic Safety,Equipment Repairs/Maint. 2,214.00 020.281.5281.32.218 Traffic Signals& St. Lights,Fuels& 3,500.00 Lubricants TOTAL: $ 10,714.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.42.218 Traffic Signs&Markings,Fuels& $ 10,714.00 Lubricants TOTAL: $ 10,714.00 EXPLANATION (Provide complete explanation): Transfer surplus funds from Traffic Division Oce,Misc. Contract Services(5281.02.115),Traffic Safety, Equipment Repairs/Maint.(5281.22.109)and Traffic Signals&St.Lights,Fuels&Lubricants(5281.32.218)to Traffic Signs&Markings,Fuels&Lubricants(5281.42.218)to cover departmentalfuel charges from the Department of Environmental Management. Surplus funds from Traffic Division Oce,Misc.Contract Services(5281.02.115)due to less than anticipated Traffic Education costs and not purchasing the Warehouse Inventory System. Surplus funds from Traffic Safety, Equipment Repairs/Maint.(5281.22.109)due to vehicles that required fewer repairs than anticipated. Surplus funds from Traffic Signals& St. Lights,Fuels&Lubricants(5281.32.218)due to less than anticipated usage& charges for fuels&lubricants. SUBMITTED BY: �"" DATE: ql 7 Dment Head ACTION: epartRecommend Approval _Recommend Deferral _Recommend Denial Signed: 61 DATE: / / Direct of Finance ell-- •proved _Deferred —Denied Signed: if > DATE: 'up 2 t/IIT Mayor Transfer No. 48 11 -03333