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Home My WebLink AboutCOM 0354.000 2010-2012William P. Kenoi Mayor September 7, 2011 Dominic Yagong Council Chair and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution for multi -year lease ,�„ ,,Nancy Crawford "u ' Director of Finance Enc. cc: Public Works ,f5. t% t County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961 -8569 Nancy E. Crawford Director Deanna S. Sako Deputy Director :) Enclosed is a resolution authorizing the Department of Public Works to enter into a multi- year lease for two (2) years, for premises located at the North side of the West Hawaii Traffic Facility. The Department of Public Works, Traffic Division indicates that this site is needed for parking and storage. The Traffic Division is currently leasing the above property for one year, commencing on August 1, 2011 and which ends on July 31, 2012. This new lease will provide an additional two years of needed parking and storage at the West Hawai'i Traffic Facility. If there are any questions, please do not hesitate to call Diane Shiro from the Department of Public Works at 961 -8463. Hawaii County is an Equal Opportunity Provider and Employer Ref. To: ! G Comm. No. 3S V' Ref. Date Up R 71111 Form #: B -52 7/18/91 A. REQUEST: DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Public Works - Traffic Division DATE: 08/25/2011 STAFF CONTACT: Ron Thiel PHONE: 808 - 961 -8341 Please prepare a resolution for DPW - Traffic Division to enter into a multi -year lease agreement for an additional two (2) years at a cost of $600.00 per month commencing on August 1, 2012, and ending on July 31, 2014, with the option to rent thereafter on a month to month basis for the purpose of leasing parking and storage space on the North side of the West Hawai'i Traffic Facility located at 81 -6394 Mamalahoa Highway Kona, Hawai'i, identified as Tax Map Key: (3)8 -1- 016:039 (por.) and the use of a 40 foot storage container located on site. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The Traffic Division is currently leasing the above named property for one (1) year, commencing on August 1, 2011, and ending on July 31, 2012. The DPW- Traffic Division is in continued need of additional space to park vehicles, containers, and for storing materials outside. There is currently limited parking, no space for storing signal poles and mast arms. Additional parking will be needed when the West Hawai'i facility personnel is increased to provide full time personnel. Additional storage room is also needed to store supplies for thermoplastic storage and this location area has a 40 foot container for thermoplastic storage. The current location area is congested and Traffic will not have any room for its activities when personnel is expanded. Current expansion consists of five (5) additional Signs & Marking personnel . DPW - Traffic will budget accordingly for fiscal year 2012 -2013 and beyond for the annual amount of $6,600.00 in 020.281.5281.42.338 - Public Works Parking & Storage Rental. SIGNED: Department Head DATE: —0 CI 4 0 �L, LAND COURT REGULAR SYSTEM FILL IN NAME AND ADDRESS BELOW: (AREA ABOVE RESERVED FOR RECORDING INFORMATION) After Recordation, Return by ® Mail or ❑ Pick -up Phone #: Office of the Corporation Counsel (CTM) 101 Aupuni Street, Suite 325 Hilo, Hawaii 96720 DOCUMENT CONTAINS PAGES TITLE OF DOCUMENT: GROUND LEASE FOR PARKING AND STORAGE PARTIES TO DOCUMENT LESSORS: OLE EIGEL JENSEN AND ELAINE MARIE JENSEN P.O. Box 390293 Keauhou, Hawaii 96739 LESSEE: COUNTY OF HAWAII 25 Aupuni Street Hilo, Hawai`i 96720 Alf II ECTS TAX MAP KEY: (3)8- 1- 016:039 (por.) GROUND LEASE FOR PARKING AND STORAGE This lease is made and executed on JUN _ 2611 , by and between Lessors, OLE EIGEL JENSEN AND ELAINE MARIE JENSEN, whose mailing address is P.O. Box 390293, Keauhou, Hawaii 96739 (hereinafter referred to as "Lessors "), and Lessee, the COUNTY OF HAWAII, a municipal corporation of the State of Hawai`i, whose principal place of business and mailing address is 25 Aupuni Street, Hilo, Hawaii 96720 (hereinafter referred to as "County"). THE PARTIES AGREE AS FOLLOWS: 1. Demise, Description and Use of Premises. (a) Lessors leases to County a parcel consisting of approximately 6,000 square feet, being improved land situate at 81 -6394 Mamalahoa Highway Kona, Hawai`i, identified as Tax Map Key: (3)8- 1- 016:039 (por.) and the use of a 40 foot storage container located thereon, and delineated on the map attached hereto as Exhibit "A," (hereinafter referred to as the "subject property"), for use as parking and storage for the Department of Public Works. (b) 2. Term. (b) 3. Rent. (b) As used in this lease agreement, the term `premises" refers to the subject property described above and to any improvements located on the subject property from time to time during the term of this lease agreement. (a) The term of this lease shall be for one (1) year, commencing on August 1, 2011, and ending on July 31, 2012, thereafter on a month to month basis. After the term's expiration, the County and Lessors shall have an unconditional right to terminate this lease with no penalty upon ninety (90) days prior written notice served upon the other party. (a) Rent shall be SIX HUNDRED AND 00 /100 ($600) per month inclusive of general excise taxes. The Lessors understands that the County and this parcel will be exempt from real property taxes. -2- Vendor: Ole Eigel Jensen Contract No: c.003198 COUNTY OF HAWAII CERTIFICATION OF AVAILABILITY OF FUNDS I hereby certify that on the date of filing of this contract with the Director of Finance, there remains an unexpended amount of $ 6,600.00 in 020.281.5281.42.338 sufficient to cover the obligation of the County of Hawaii under this contract. Contract Title: Public Works Parking & Storage Rental 8/11 - 6/12 FL i LI rectdr of Financ Date: July 1, 2011 POSITION TRANSFERRED FROM: DEPARTMENT: PUBLIC WORKS TO: DEPARTMENT OF HUMAN RESOURCES COUNTY OF HAWAII August 10, 2011 TRANSFER NOTICE DIVISION: TRAFFIC; SIGNS AND MARKINGS, S. HILO DEPARTMENT: PUBLIC WORKS DIVISION: TRAFFIC; SIGNS AND MARKINGS, KONA Pos Not's) Incumbent Class Title /Pay Grade 00 -04846 Vacant Lead Traffic Signs and Markings Painter, WS -09 00 -04847 Vacant Traffic Signs and Markings Painter, BC-09 00 -04848 Vacant Traffic Signs and Markings Helper, BC -05 00 -04849 Vacant Traffic Signs and Markings Helper, BC -05 00 -04850 Vacant Traffic Signs and Markings Helper, BC -05 EFFECTIVE DATE: AUGUST 16, 2011 Reorganization approved by the Managing Director on 6/15/11. ec.. Adm. Trf. Director of Human Resources 5fawai a County is an 2'quafOppor tunity Provider and Fmployer. c®