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COM 0400.000 2010-2012
FISCAL YEAR 2010 -11 YEAR -END REPORTS FROM NON - PROFIT ORGANIZATIONS AWARDED HAWAII COUNTY COUNCIL HUMAN SERVICES, SOCIAL SERVICES, AND PUBLIC SAFETY COMMITTEE GRANTS OCTOBER 2011 Comm. No. 4 0 0 Ref. To: N ss PS C. Ref. Date OCT Z5W p. K. Angel Pilago HSSPSC Chair September 22, 2011 HAWAII COUNTY COUNCIL County of Hawai `i West Hawai` i Civic Center, Bldg. A 74 -5044 Ane Keohokalole Hwy. Kailua -Kona, Hawai'i 96740 To: Council Chairman Dominic Yagong and Members of the Hawai ounty Council From: K. Angel Pilago, Chair Human Services, Social S-rvic s, ay3fl Public afet ommittee (HSSPSC) Phone: (808) 323-4280 Fax: (808) 329 -4786 Email: apilago @co.hawaii.hi.us Re: Non - profit Grant Recipient Final Reports for the fiscal year ending June 30, 2011 This committee is pleased to provide you various attachments and the final reports submitted for this period. Should you have any question or comment for this report you are encouraged to call me or my Legislative Assistant, Kawena Lopez, 323 -4279, for assistance. The awards in this period were accomplished in the 2008 -2010 Council term while the required final reports and this summary were prepared and reviewed in the current council term. The contents of this transmittal conveys the non - profit agency final report and results of the awards granted and spent for each recipient including those who did not comply with the requirement for a final report. KAP /sl Attachments A. Summary of the FY2010 -2011 Final Reports B. Grant application acknowledgement and agreement C. Guidelines for nonprofit organizations D. Notice of nonprofit year -end report requirement, instructions and templates E. Courtesy email reminder sent to each recipient 0 0 F. Analysis by recipient of grant expense by category Comm. No. G. Final reports not received Ref. To: H 55 PSG H. Final reports worksheet Ref. Date„ OCT 4 2014 I. Final Reports from Non - Profit Programs (Note: The attached report is not made a part of the duplicate copies, but is available for viewing in the Office of the County Clerk and online at the County website, http: / /www.co.hawaii.hi.us, by clicking on Council Records.) Serving the Interests of the People of Our Island Re: Non - profit (NP) Grant Recipient Final Reports for the fiscal year ending June 30, 2011 SUMMARY Requirement for a final report: Chapter 2, Article 25, Section 2 -142, subsection (d), "In the case of grants, the nonprofit organization shall submit a final written report to the County council within sixty days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting statement of all expenditures supported by County of Hawai `i grant funds, and a listing of other funding sources and amounts obtained during the award period. ". For all 86 programs, a courtesy reminder was sent via email on June 23, 2011 to the contact person shown on the NP grant application. In July 2010, letters of award were sent to each program announcing their award and included guidelines detailing the process and expectations to be met. Each applicant acknowledged by signature on their application of the same requirement for the final report. Overview The FY2010 -2011 NP Grant Program awarded a total of $1.5M to 86 programs represented by 57 NP organizations. Of these 86 programs, 59 submitted a final report within the sixty day requirement, 9 submitted late reports and 17 failed to submit a report. This caused the distribution of the $1.5M awards to be $1,289,000 reported as expended and $211,000 unreported. The notification of award guideline #9 states "upon submittal of the year -end report, any unexpended county grant funds must be reported and refunded to the Finance Director ". Three NP programs ended the period June 30, 2011 with unexpended funds in the aggregate of $10,162. Two of these sent their check for these funds and one, after explaining mitigating circumstances to the Finance Director was allowed to keep their unexpended funds of $4,600 for a project that slipped into the new FY. Of note was that Kapiolani Medical Center noticed and voluntarily returned FY2009 -10 unspent funds in the amount of $57.01. A critical factor in determining grant awards for FY2011 -12 was to understand how the award would be spent. There are expenses clearly not allowed by code and in the current term there was a focus on the award being used to the maximum direct benefit of the citizens using the services, i.e. less emphasis on salary, administration, or other forms of overhead. For FY2010 -11 expense categories broke down as follows using the expense report template submitted by the NP programs and based on the reported awards of $1,289,000: • Salaries $567,328 44.0% • Benefits $ 37,879 2.9% • Payroll Taxes $ 73,673 5.7% • Professional Fees $ 53,887 4.2% • Supplies $ 42,072 3.4% • Occupancy $117,827 9.3% • Equipment $ 67,130 5.2% • Insurance $ 26,504 2.1% ATTACHMENT A • Operations • Travel • Other* $ 20,014 $ 36,105 $228,703 1.7% 3.0% 17.7% Note: difference in sum due to rounding and funds returned. * includes Tox Screening, Client Assistance, Contract Services, Miscellaneous. FY2010 -11 NP Grant Expense Distribution Travel, 3.0% Operations, 1.7% Insurance, 2.1% Equipment, 5.2% — Occupancy, 9.3 %— Supplies, 3.4% Other, 17.7% Professional Fees, 4.3% z Salaries, 44.0% Benefits, 2.9% Payroll Taxes, 5.7% Late Reports All awardees were provided 3 incidents of notification and 1 courtesy reminder for the requirement to submit a final report within sixty days of the end of the fiscal year. The following 9 organizations failed to meet the deadline but did submit a satisfactory report: • Special Olympics Hawaii: East Hawaii • Beyond Shelter: Transitional Housing Program • OSM Hope Services: Kihei Pua Emergency Homeless Shelter • OSM Hope Services: Pohahawaiola Community Reintegration • OSM Hope Services: Puna Drop In Services • OSM Hope Services: Homeless Outreach Program • Bridge House: Vocational Skill Building Program • Special Olympics Hawaii: West Hawaii • Hui Malama Ola Na Oiwi: Kokua Hali Health Transportation Program • Brantley Center: Employment Rehabilitation Program Reasons cited were high turnover, changed email address, and most offering no reason. Failure to Report For no known reason and despite notices and reminders 17 organizations with an award total of $211,000 failed to submit a report. Consequently there is no understanding if nor to what extent the tax payer funded award was used. In conclusion, on review of these final reports there were some interesting observations to note. • Attachment 2 is often misunderstood as expense reporting of the grant award. Many provided expenses for the entire organization. • Most final reports arrived within 1 week of the deadline and many on the last day. This situation caused incorrect reports to be handled in a panic for both this office and them. • Some did not provide a summary of "public benefits derived" and instead offered the activities of the program. • It was very obvious that many do not read the instructions provided. Some related doing it the same way they've always done contrary to instructions and had to resubmit. • All this contributed to a high cost in time and resources beyond the grant award. • The final reports submitted here are all within the guidelines and as correct as we understand need to be. • Expenses for salaries accounted for 44% of grant funds. Combining this with payroll taxes of 5.7% shows that 50% of the grant funds are for salary expense. Many organizations require this expense to conduct the nonprofit program. The size of this, however, may justify a closer look at this category for future awards. • By comparison it was of interest to note that in each year the awards sum was $1.5M o FY2008 -09 there were 76 applicants requesting $3,117,964 o FY2009 -10 there were 89 applicants requesting $3,738,717 o FY2010 -11 there were 92 applicants requesting $3,227,651 Clearly the number of programs continues to outpace the supply of available funds. A conclusion may be drawn that the program needs to be acutely monitored and maintain a high qualification process to award the increasingly limited funds. - Agency Name - Program Name I (we) have read and understood all of the eligibility requirements; grant conditions; award procedures; and records, reporting and fiscal accountability requirements as mandated in Article 25, Sections 2 -135 — 2- 142.2, Hawaii County Code, relating to Appropriation of Funds to Nonprofit Organizations. I (we) hereby certify that information supplied herein including all supporting documents is correct and that I (we) have the authority and ability to fully administer the program(s) pursuant to law. I (we) understand that information supplied herein shall be made public according to Chapter 92F, Hawaii Revised Statutes. If awarded a grant from the County of Hawaii, I (we) understand and will comply with the requirement to submit a year -end report to the County Council within 60 days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period. Failure to submit a timely, complete, and accurate year -end report will impact the evaluation of your program's or agency's future funding requests. Signature of Board President /Chair Date Signature of Executive Director Date UNSIGNED PROPOSALS WILL NOT BE ACCEPTED! NONPROFIT GRANT APPLICATION FISCAL YEAR 2011 -12 Page 5 ATTACHMENT B Guidelines for nonprofit organizations being awarded a county grant for Fiscal Year 2010 -11: 1. Initially, you should make multiple copies of the request for quarterly payment form that is provided to you, as you will need to submit this form for each of the 4 quarterly periods. 2. Request for quarterly payment forms are to be submitted at the start of each quarter as payments will not be rendered until after the quarter begins. Please note that the earliest date the first quarter payment may be sent out will be mid -July. 3. Submit only one copy of the request form (with an original signature of someone with fiduciary responsibilities within your organization). Multiple copies are not necessary. 4. A Tax Clearance need not be submitted to receive a quarterly allotment. 5. A current general liability insurance certificate must always be on file with the Budget Division. The County of Hawai`i must be included as additional insured with a general liability of $1 million and $50,000 for each occurrence. Please have your insurance company send us your insurance certificates as they become due. 6. Unless requested by the County Council or Department of Finance, quarterly status reports are not required. 7. Please inform the Budget Division of any changes to your contact person, address, phone number, etc. as soon as possible, as incorrect information may result in a delay of your payments. 8. Correspondence Information: Mail your request for quarterly payment forms to: Attention: Gary Tom Department of Finance - Budget Division 25 Aupuni Street, Suite 2103 Hilo, Hawai `i 96720 Any questions regarding your payment may be addressed to Gary Tom, Budget Division, at 961 -8259. His office (business address) is shown above. E -mail address: budget @co.hawaii.hi.us All other questions about the nonprofit grant program should be directed to Roxanne Hampton, Council Legislative Aide to Council Member Emily I. Naeole, at 965 -2714. Her office is located at 15 -2662 Pahoa- Village Road, Pahoa Marketplace, Room 304, Pahoa, Hawaii 96778. E -mail address: rhampton@co.hawaii.hi.us 9. Grant recipients, you are hereby reminded, per Chapter 2, Article 25, Section 2 -142 (d), Hawaii County Code, "...the nonprofit organization shall submit a final written report to the legislative auditor within sixty days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting statement of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period." During the grant year, any suspension of grant- funded services must be reported immediately to the Department of Finance - Budget Division. Upon submittal of the year -end report, any unexpended county grant funds must be reported and refunded to the Finance Director. (Failure to comply with these requirements will be noted in your file.) ATTACHMENT C NOTICE OF NONPROFIT YEAR -END REPORT REQUIREMENT All nonprofit organizations in receipt of FY 2010 -2011 human services grants must submit a final report to the Hawaii County Council. Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Kawena Lopez, West Hawai`i Civic Center Building A, 74 -5044 Ane Keohokalole Hwy., Kailua Kona, HI. 96740 within sixty (60) calendar days after June 30 of the fiscal year. Late reports or non - submittal of a report will affect your eligibility for a future grant application. There will be no further reminders of this requirement. 1. DEADLINE FOR SUBMISSION: August 29, 2011 2. COUNTY CODE: The reporting requirement as it appears in the Hawai`i County Code reads as follows: Chapter 2, Article 25, Section 2- 142(d), Hawaii County Code In the case of grants, the nonprofit organization shall submit a final written report to the County council within sixty days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting statement of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period. 3. REPORTING REQUIRED: To fulfill required reporting, you must supply the following: (1) A brief narrative, not to exceed two (2) pages, summarizing the "public benefits derived" from the award of County grant funds; (2) A "listing of other funding sources and amounts obtained during the award period" entered on the enclosed form, Summary of FY2010 -11 Income (Attachment 1); and (3) An accounting of "all expenditures supported by County of Hawaii grant funds" entered on the enclosed form titled Summary of FY2010 -11 Grant Expenditures (Attachment 2). ATTACHMENT D ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: PROJECT NAME: REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: PROJECT NAME: Budget Category FY 2010 -11 (o7/o1/l0- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 7. Equipment - Purchase; Rental; Repairs & Maintenance S 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 From: Lopez, Steve Sent: Thursday, June 23, 2011 9:01 AM Cc: Lopez, Steve Subject: FY2010 -11 NonProfit Grant Awardees - FINAL REPORT Aloha Fiscal Year 2010 -11 NP Grant Awardees, Where has the time gone? We are soon coming to the close of another fiscal year, 2010- 11, and many of you requested awards for the next fiscal year. If so, those award letters for FY2011 -12 are due to be sent by June 30, 2011. If you receive more than one of these emails its due to your being the email contact for multiple programs. Each program is required to submit the final report requirement separately. To continue to protect your eligibility and ensure you are not disqualified for FY2011 -12 if you are due for an award, remember that a requirement of the program is that each program must submit a final report NO LATER THAN 60 days after the end of the fiscal year. For the fiscal year ending June 30, 2011 this means the report must be post marked no later than August 29, 2011. Partial reports will not be accepted and there will be no further courtesy reminder on this requirement. The attached guideline and submission forms are attached here but also available at http: / /co.hawaii.hi.us/ forms / nprft/ YearEndNonprofitReportFY10- 11.pdf for your convenience. Should you have any question please do not hesitate to call me. Mahalo, c .'.awena Steve "Kawena" Lopez Legislative Assistant to Councilman K. Angel Pilago Council District 8, North Kona, Hawai'i Phone 808 - 323 -4279 Fax 808 - 329 -4786 slooez@co.hawaii.hi.us ATTACHMENT E NONPROFIT GRANT FINAL REPORTS FOR FY2010 -11 Organization Name Program Name Award FY10 -11 Salaries Benefits Payroll Taxes Prof. Fees Supplies Occupancy Equipment Insurance Ops Travel Other TOTALS Puna Community Medical Center Walk -in Acute Care Clink: Uninsured Program 59,500 2,859 56ff 41 952% Arc of Kona Lite Skills Program 10,000 6292 62.9% 1,223 122% 745 73% 37 0.4% 179 46 206 Family Support Hawaii Ka'u Family Center 20,000 9,688 48.4% 1,777 8.9% 1,375 6.9% 828 41% 283% 508 2.5% 95 23 0.1% Child & Family Services Alternative to Violence Child & Family Services Hawaii Island Domestic Abuse Center 20,000 20,000 10,565 11,587 520% 57.9% 1,354 1485 6.8% 1,465 73% 67 0.3% 127% 74% 1,612 8.1% 58 0.3% 208 322 197 100 0% Child & Family Services Therapeutic Foster Home Program 18,000 Child & Famiy Services Hilo Transitional Housing 10,000 11,189 6,499 622% 65.0% 1,440 776 8.0% 1,544 8.6% 66 04% 0.9% 7.8% 899 9.0% 27 0.3% 641 3.6% American Red Cross Disaster Preparedness & Response BI 15,000 133% HCEOC Language Arts Mutkutural Program 75,000 56,070 748% 8,853 11.8% 1,128 1.5% 788 1.6% HCEOC Drop -Out Prevention Program 65,000 53,094 81.7% 8,384 12.9% 1,048 1.6% 62 928 Neighborhood Place of Puna Family Strengthening & Home Visting Program 20,000 13,616 68.1% 2,618 13.1% 2,980 14.9% 572 Mental Health Kokua Residential Rehabilitation Services 10,000 Hale Kpa Intensive In -Home 10,000 5,000 503% 350 3.5% 600 6.0% 500 5.0% 2,000 100.0% Kaplolani Child Protection Center Title IVB-WHI Counseling & Supportive Living 5,000 Ka Hale O Na Keiki, Inc. Families at Risk Project 10,000 7,000 70.0% 1,000 10.0% 348 10.0% A 000 652 Kona Literary Council Goodwill Industries Kailua Learning Center Job Connections 2,000 7,500 Habitat for Humanity Arc of Hilo General Operating Support/Staffing ADRC Advocacy Program 15,000 15,000 7,500 9,319 15,000 100.0% 62.1% 100.0% 956 6.4% 1062 7.1% 900 45.0% 700 5.0% 300 6,000 0 Kau Kakou 0 Kau Kakou 50,000 3.6% 750 503 1.0% 112.7% 59,419 Hawaii Island HIV /Aids Foundation Muiti- Disciplinary HIV Case Management 15,000 6,750 45.0% 742 4.9% 537 3.6% 1,250 2,000 133% Hawaii Island HIV /Aids Foundation Transmission Prevention for HIV+ Women 15,000 6,750 45.0% 742 4.9% 537 3.6 % 83% 133% 221 10.0% 2,000 Friends of Big Island Drug Court Friends of Big Island Drug Court 10,000 Hawaii Island Adult Care Hilo Adult Day Center 20,000 18.2% 732 7.3% 72.8% 10,000 20,000 100 0% Goodwill Industries YWCA of Hawaii Island Work Experience for Persons of Disabilities Healthy Start 25,000 75,000 YWCA of Hawaii Island Lyman Museum Sexual Assault Support Services NP Education & Public Programs 15,000 20,000 Keaukaha One Arts & Sciences Center Arts & Sciences Center Friends of Childress Justice Cntr WHI Hamakua Youth Foundation Keaukaha One Educational Greenhouse HAAS Productions Enhancement and Base Needs Hamakua Youth Center 10,000 5,000 25,000 10,000 10,000 15,649 47,241 3,549 8,200 12,813 62.6% 63.0% 23.7% 41.0% 51.3% 10,495 159 14.0% 1.1 % 1,504 6,622 499 6.0% 8.8% 3.3% 6,094 10,549 10,106 781 400 4,000 3,046 24.4% 14.1% 23 0.0% 4.8% 384 69 0.1% 75,000 67.4% 7.8% 8.0% 16.0% 30.5% 24 527 0.2% 0.1% 2,600 13.0% 387 2.6% 1.0% 100 0`Ye 100.0% 2,598 3,293 208 22.4% 13.2% 21% 208 0.8% 21.8% 445 64 10.3% 1.8% 3,048 480 59.5% 122% 4.8% 36 902 400 100.0% American Cancer Society Dragons Eye Learning Center Patient Services East & West HI Ama Canoe Building 10,000 15,000 6,400 42.7% 1,250 8.3% 750 5.0% 100.0% Palekana Kel Ocean Safety Ocean Safely Education Ku'ikahi Mediation Center Friends of Childrens Justice Cntr EHI West Hawaii Mediation Center 15,000 7.4% 3,357 22.4% 35.7% Community Mediation Program Special Needs and Enhancement Program Mediation 15,000 10,000 10,000 Volcano Heath Collaborative HWEDO Volcano Connections Community Connections 15,000 10000 7,000 4,500 6,600 5,200 2,040 46.7% 45.0% 66.0% 500 1,000 3.3% 10.0% 300 443 1,400 2.0% 44% 14.0% 1,000 6.7% 500 500 500 200 1.3% 27.2% 500 33% 2,340 234% 1ff 000 100.0% 100.0% 20.4% 26 0.3% 489 196 33% 2.0% 546 5.5% 758 779 77 0.5% 749 96 10.4% 1.0% 480 32% 632% HIW EOO Huff ne Internship Program HIW EDO Going Home 20000 15,253 34.7% 519 26% 1,574 7.9% 861 4.3% 734 271 323 1.6% 465 2.3% 20,000 20,000 12,480 62.4% 480 24% 1,414 7.1% 861 4.3% 3.9% 271 1.4% 27 3,697 18.5% Safvatbn Army Satiation Army Prevention Programs - Puna Independent Living Skills Program 15,000 15,000 Salvation Army Kona Hbtorkal Society Prevention Programs - Honokaa Living History Program Operations 10000 10,000 9,136 9,341 4,445 10,000 60.9% 62.3% 44.5% 100.0% 1,244 1,097 1,212 8.3% 73% 12.1% 1,569 1,700 1,315 10.5% 11.3% 132% 426 426 426 2.8% 4.3% 337 337 337 2.2% 146 146 50 892 6.8% 29 29 02% 02% 425 3.3% 556 556 37% 866 29 03% 617 62% 556 100.0% Sure Foundation Grassroots Community Devel Group Yeshua Outreach Center Kupukupu Atter- School Program 50,000 25,000 Grassroots Community Devel Group Ohia Lehua Entrepreneurial Program 20000 5,637 4,915 22.5% 24.6% 675 27% 6,944 584 27.8% 2.9% 5,710 4,472 2,740 7,177 120 6,100 0.5% 30.5% 37,184 744% 183 0.7% 100.0% 6.1% West Hawaii Community Health Bay Clinic Dental Van 10,000 10,000 100.0% Childrens Dental Program 15,000 5,000 333% 5,000 333% Bay Clink Heath Center at Komohana Boys & Girls Club of Big Island Ocean View Club 20,000 10,000 15,000 12,502 50.0% 83.3% 635 42% 1,863 5,000 5,000 333% 25.0% 100.0% 12.4% Boys & Girls Club of Big Island Keaau Club Boys & Girls Club of Big Island Pahoa Club 15,000 12,502 B3.3% 635 42% 1,863 12.4% 15,000 12,502 Boys & Girls Club of Big Island Pehele Club 15,000 12,502 Boys & Girls Club of Big bland Hamakua Club 15,000 12,502 83.3% 83.3% B3.3% 635 635 635 42% 42% 42% 1,863 1,863 1,863 12.4% 12.4% 12.4% Boys & Girls Club of Big Island Hilo Club 20,000 16,881 84.4% 635 32% 2,484 12.4% Hui Melama Ole Na Diwi Kokua Hell Heath Transportation Program 20,000 1000% 100.0% Special Olympics W HI General Funding 7,000 500 7ff 00 107.1% Brbgehouse Hope Services Vocational Skills Building Program Homeless Outreach Program 10,000 15,000 7,390 13,728 73.9% 91.5% 1,157 1,272 11.6% 35% 253 392 3.9% 398 4.0% 100.0% Hope Services Pahoa Homeless Outreach. Puna Drop In Svcs 20000 0.5% 20,000 Hope Services Community Re- Integrations Svcs 20,000 20,000 Hope Services Kihei Pua Emergency Shelter 15,000 438 2.9% 780 52% 458 3.1% Hope Services Special Olympics EHI Brantley Center Beyond Shelter Transitional Shelter General Funding Employment Rehabilitation Program 15,000 10,000 20,000 81289000 15,500 567,326 77.5% 44.0% 2,200 37,879 110% 2.9% 2,300 73,873 11.5% 5.7% 53,887 4.2% 43,322 52% 26,725 2.1% 21,514 1.7% 38,105 59.6% 228,703 60.5% 17.7% 20,000 100.0% ATTACHMENT F NP Final Reports not received as of Wednesday, September 14, 2011 ALL received courtesy reminder on June 28, 2011 Program Grant Contact 10,000.00 David Marquez Organization Big Island Resource Conservation &Development Council Big Island Substance Abuse Big Island Substance Abuse BISAC Hale Aloha 0 Hilo Habitat for Humanity - Hilo Hawaii Center for Independent Living Mana Ola 0 Ka Lani Ho'oulu Lahui Inc YMCA Kalauonaonoeo Puna Kona Adult Day Care Laupahoehoe Train Musem Malama 0 Puna Neighborhood Place of Kona Parents and Children Together Puna Men's Chorus Volunteer Legal Services East Hawai`i West Hawaii Kokua EAP Affordable Housing Operations Independent Living Services From the Seed to the Table Youth Assets 2010 -2011 3rd Annual Kalapana Cultural Day Adult Day Care Visitor Outreach Program Brudda Kuz's Youth Jamm Caring for Families & Children Keonepoko Elementary PrePlus 2010 Concert Series Pro Bono Legal Services 15,000.00 Richard Teanio 10,000.00 Dana Williams 10,000.00 Dr. Stephen Zuniga 10,000.00 Julie Hugo 10,000.00 Nathan Holmes 5,000.00 20,000.00 Susie Osborne 20,000.00 Robert Stivers -Apiki 9,000.00 Maile Moulds -Carr 10,000.00 Rowena Tiqui 5,000.00 Lisa Barton 5,000.00 lopa Maunakea 15,000.00 Christy Schumann 20,000.00 Ben Naki 7,000.00 Wayne Laubscher 30,000.00 Moya Gray $211,000.00 ATTACHMENT G Phone 933 -6996 935 -4927 322 -3100 969 -9994 990 -0426 522 -5400 640 -3439 935 -3721 965 -1976 322 -7977 962 -6300 960 -3893 331 -8777 808 - 842 -5996 985 -8956 808 - 528 -7051 1N3INHOV11V NONPROFIT GRANT FINAL REPORTS FOR FY2010 -11 2011 Receipt Date Organization Name Program Name Award !1,1611 Balance Public Benefit Derived Attach! Attach2 Notes 7/11 Puna Community Medical Center Walk -in Acute Care Clinic: Uninsured Program 59,500 0.00 updated revenues 7/20 Arc of Kona Life Skills Program 10,000 0.00 updated revenues 7/27 Family Support Hawai'i Ka'u Family Center 20,000 55.00 7/27 eml to refund unused balance; 8/16 7/28 Child &Family Services Alternative to Violence 20,000 0.00 7/28 eml to resubmit:phone Heidi Koop 7/28 Child &Family Services Hawai'i Island Domestic Abuse Center 20,000 0.00 '5_ 7/28 eml to resubmit. 8/26 7/28 Child & Family Services Therapeutic Foster Home Program 18,000 0.00 7/28 eml to resubmit; 8/27 7/28 Child &Family Services Transitional Housing 10,000 0.00 7/28 eml to resubmit; 8/28 8/1 American Red Cross Disaster Preparedness & Response 51 15,000 0.00 8/1 HCEOC Language Arts Multicultural Program 75,000 0.00 8/10 eml to fa attach 2; 8/26 8/1 HCEOC Drop -Out Prevention Program 65,000 0.00 8/10 eml to fa attach 2, 8/26 8/3 Neighborhood Place of Puna Family Strengthening & Home Visiting Program 20,000 0.00 * "' 8/3 - need updated attach 1; 8/8 8/8 Mental Heahh Kokua Resklential Rehabilitation Services 10,000 0.00 * * 8/8 Hale Kpa Intensive In -Home 10,000 0.00 * * 8/9 Kapiolani Child Protection Center Title IVB -WHI Counseling & Supportive Living 5,000 0.00 * * 8/10 Ka Hale 0 Na Kaki, Inc. Families at Risk Project 10,000 0.00 * * 8/16 Kona Literary Council Kailua Learning Center 2,000 0.00 * "" * 8/16 Goodwill Industries Job Connections 7,500 0.00 * * 8/17 Habitat for Humanity General Operating Support/Staffing 15,000 0.00 * 'f-, * no supporting docs; eml 8/17; 8/18 8/18 Arc of Hilo ADRC Advocacy Program 15,000 0.00 * * * redo attach 2; eml 8/18; 8/22 8/22 0 Kau Kakou 0 Kau Kakou 50,000 0.00 * * * 8/22 Hawai'i Island HIV/Aids Foundation Muhi- Disciplinary HIV Case Management 15,000 0.00 * * * 8/22 Hawaii Island HIV/Aids Foundation Transmission Prevention for HIV+ Women 15,000 0.00 * * * 8/23 Friends of Big Island Drug Court Friends of Big Island Drug Court 10,000 0.00 * * * 8/24 Hawai'i Island Adult Care Hilo Adult Day Center 20,000 0.00 * * * 8/25 Goodwill Industries Work Experience for Parsons of Disabilities 25,000 0.00 * * * 8/26 YWCA of Hawaii Island Healthy Start 75,000 0.00 * * * 8/26 YWCA of Hawai'i Island Sexual Assault Support Services 15,000 0.00 * * * 8/26 Lyman Museum NP Education & Public: Programs 20,000 0.00 * * * 8/26 tele - Trisha, grant$ different in 1 &2 8/29 Keaukaha One Keaukaha One 10,000 0.00 * * * improper rpt; eml 8/29; 8/29 8/29 Arts & Sciences Center Educational Greenhouse 5,000 4,600 * * * 8/29 eml to return unused funds; forgiven 9/12 8/29 Arts & Sciences Center HMS Productions 25,000 0.00 * * * 8/29 Friends of Children Justice Cntr WHI Enhancement and Basic Needs 10,000 0.00 * * * 8/29 Hamakua Youth Foundation Hamakua Youth Center 10,000 0.00 8/29 American Cancer Society Patient Services East & West HI 10,000 0.00 8/29 Dragons Eye Learning Center Ama Canoe Building 15,000 0.00 * * * 8/29 Palekana Kal Ocean Safety Ocean Safety Education 15,000 0.00 * * * 8/29 Ku'kahi Mediation Center Community Mediation Program 15,000 0.00 * * * 8/29 Friends of Childrens Justice Cntr EHI Special Needs and Enhancement Program 10,000 0.00 * * * 8/28 West Hawaii Mediation Center Mediation 10,000 0.00 * * * 8/29 Volcano Heatlh Collaborative Volcano Connections 15,000 5,507.00 * * * 8/30 eml to return unused funds; 9/12 8/29 HIWEDO Community Connections 10,000 0.00 * * * 8/29 HIWEDO Huiana Internship Program 20,000 0.00 * * * 8/29 HIWEDO Gong Home 20,000 0.00 * * * 8/29 Salvation Army Prevention Programs - Puna 15,000 0.00 * * * 8/29 Salvation Army Independent Living Skills Program 15,000 000 * * * 8/29 Salvation Army Prevention Programs - Honokaa 10,000 0.00 * * * 8/29 Kona Historical Society Living History Program Operations 10,000 000 * * * 8/30 phone to fix att2; 8/30 8/29 Sure Foundation Yeshua Outreach Center 50,000 0.00 * * * 8/30 phone to fix att2 (RUDE) 8/29 Grassroots Community Devel Group Kupukupu After - School Program 25,000 0.00 * * * 8/29 Grassroots Community Dove! Group Ohia Lehua Entrepreneurial Program 20,000 0.00 * * * 8/29 West Hawai'i Community Health Dental Van 10,000 0.00 * * * 8/29 Bay Clinic Childrens Dental Program 15,000 0.00 * * * 9/6 eml to correct att2; 9/3 8/29 Bay Clink: Health Center at Komohana 20,000 0.00 * * * 9/6 eml to correct att2; 9/3 8/29 Boys & Gids Club of Big Island Ocean View Club 15,000 0.00 * * * 8/30 phone to fix 8/29 Boys & Girls Club of Big Island Keaau Club 15,000 ono * * * 8/30 phone to fix 8/29 Boys & Girls Club of Big Island Pahoa Club 15,000 0.00 * * * 8/30 phone to fin 8/29 Boys & Gids Club of Big Island Pahala Club 15,000 0.00 * * * 8/30 phone to fix 8/29 Boys & Girls Club of Big Island Hamakua Club 15,000 0.00 * * * 8/30 phone to fix 8/29 Boys & Girls Club of Big Island Hilo Club 20,000 0.00 * * * 8/30 phone to fix 8/30 Hui Malama Ola Na Oiwi Kokua Hali Health Transportation Program 20,000 0.00 O Q Q ■ LATE 8/30 Special Olympics WHI General Funding 7,000 0.00 (( Cr (• 8/30 Bridgehouse Vocational Skills Building Program 10,000 0.00 (( ( (r 8/31 email tofu report; 8/31 8/31 Hope Services Homeless Outreach Program 15,000 0.00 (C ((: 8/31 Hope Services Pahoa Homeless Outreach: Puna Drop In Svcs 20,000 0.00 Q Q Q 8/31 Hope Services Community Re- Integrations Svcs 20,000 0.00 ( « Cr 8/31 Hope Services Kihei Pua Emergency Shelter 15,000 0.00 T T CC 8/31 Hope Services Beyond Shelter Transitional Shelter 15,000 0.00 ([ (? (( 9/1 Special Olympics EHI General Funding 10,000 0.00 (( (( (r FISCAL YEAR 2010 -11 YEAR -END REPORTS FROM NON - PROFIT ORGANIZATIONS AWARDED HAWAII COUNTY COUNCIL HUMAN SERVICES, SOCIAL SERVICES, AND PUBLIC SAFETY COMMITTEE GRANTS OCTOBER 2011 INDEX TO FINAL REPORTS # Organization Name Program Name Award FY10 -11 1 American Cancer Society Patient Services East & West HI 10,000 2 American Red Cross Disaster Preparedness & Response BI 15,000 3 Arc of Hilo ADRC Advocacy Program 15,000 4 Arc of Kona Life Skills Program 10,000 5 Arts & Sciences Center Educational Greenhouse 5,000 6 Arts & Sciences Center HAAS Productions 25,000 7 Bay Clinic Childrens Dental Program 15,000 8 Bay Clinic Health Center at Komohana 20,000 9 Boys & Girls Club of Big Island Hamakua Club 15,000 10 Boys & Girls Club of Big Island Hilo Club 20,000 11 Boys & Girls Club of Big Island Keaau Club 15,000 12 Boys & Girls Club of Big Island Ocean View Club 15,000 13 Boys & Girls Club of Big Island Pahala Club 15,000 14 Boys & Girls Club of Big Island Pahoa Club 15,000 15 Child & Family Services Alternative to Violence 20,000 16 Child & Family Services Hawaii Island Domestic Abuse Center 20,000 17 Child & Family Services Hilo Transitional Housing 10,000 18 Child & Family Services Therapeutic Foster Home Program 18,000 19 Dragons Eye Learning Center Ama Canoe Building 15,000 20 Family Support Hawaii Ka`u Family Center 20,000 21 Friends of Big Island Drug Court Friends of Big Island Drug Court 10,000 22 Friends of Childrens Justice Cntr EHI Special Needs and Enhancement Program 10,000 23 Friends of Childrens Justice Cntr WHI Enhancement and Basic Needs 10,000 24 Goodwill Industries Job Connections 7,500 25 Goodwill Industries Work Experience for Persons of Disabilities 25,000 26 Grassroots Community Devel Group Kupukupu After - School Program 25,000 27 Grassroots Community Devel Group Ohia Lehua Entrepreneurial Program 20,000 28 Habitat for Humanity General Operating Support /Staffing 15,000 29 Hale Kipa Intensive In -Home 10,000 30 Hamakua Youth Foundation Hamakua Youth Center 10,000 31 Hawaii Island Adult Care Hilo Adult Day Center 20,000 32 Hawaii Island HIV /Aids Foundation Multi_Disciplinary HIV Case Management 15,000 33 Hawaii Island HIV /Aids Foundation Transmission Prevention for HIV+ Women 15,000 34 HCEOC Drop -Out Prevention Program 65,000 35 HCEOC Language Arts Multicultural Program 75,000 36 HIWEDO Community Connections 10,000 37 HIWEDO Going Home 20,000 38 HIWEDO Huiana Internship Program 20,000 39 Ka Hale 0 Na Keiki, Inc. Families at Risk Project 10,000 40 Kapiolani Child Protection Center Title IVB -WHI Counseling & Supportive Living 5,000 41 Keaukaha One Keaukaha One 10,000 42 Kona Historical Society Living History Program Operations 10,000 43 Kona Literary Council Kailua Learning Center 2,000 44 Ku'ikahi Mediation Center Community Mediation Program 15,000 45 Lyman Museum NP Education & Public Programs 20,000 46 Mental Health Kokua Residential Rehabilitation Services 10,000 47 Neighborhood Place of Puna Family Strengthening & Home Visiting Program 20,000 48 0 Kau Kakou 0 Kau Kakou 50,000 49 Palekana Kal Ocean Safety Ocean Safety Education 15,000 50 Puna Community Medical Center Walk -in Acute Care Clinic: Uninsured Program 59,500 51 Salvation Army Independent Living Skills Program 15,000 52 Salvation Army Prevention Programs - Puna 15,000 53 Salvation Army Prevention Programs - Honokaa 10,000 54 Sure Foundation Yeshua Outreach Center 50,000 55 Volcano Heatlh Collaborative Volcano Connections 15,000 56 West Hawaii Community Health Dental Van 10,000 57 West Hawaii Mediation Center Mediation 10,000 58 YWCA of Hawaii Island Healthy Start 75,000 59 YWCA of Hawaii Island Sexual Assault Support Services 15,000 LATE REPORTS 60 Brantley Center Employment Rehabilitations Program 20,000 61 Bridgehouse Vocational Skills Building Program 10,000 62 Hope Services Beyond Shelter Transitional Shelter 15,000 63 Hope Services Community Re- Integrations Svcs 20,000 64 Hope Services Homeless Outreach Program 15,000 65 Hope Services Kihei Pua Emergency Shelter 15,000 66 Hope Services Pahoa Homeless Outreach: Puna Drop In Svcs 20,000 67 Hui Malama Ola Na Oiwi Kokua Hali Health Transportation Program 20,000 68 Special Olympics EHI General Funding 10,000 #1 AMERICAN CANCER SOCIETY Patient Services East & West Hawaii I American Cancer Society Hawai'i Pacific, Inc. County of Hawai'i Funding Report Narrative — Public Benefits Derived August 25, 2011 "Patient Services for East & West Hawaii Cancer Patients" The American Cancer Society works tirelessly to save lives by helping people stay well by preventing cancer or detecting it early; helping people get well by being there for them during and after a cancer diagnosis; by finding cures through investment in groundbreaking discovery; and by fighting back by rallying communities worldwide to join_ the fight against cancer. During East & West Hawai'i's FY 2010/2011 (July 1, 2010 — June 30, 2011), the following direct patient services have been provided to 635 cancer patients who are residents of East & West Hawai'i: ❖ Transportation to Treatment: Cancer patients can't be cured if they aren't able to complete their cancer treatment protocol. Many cancer patients are too frail, too weak, too poor or too emotionally drained to travel on their own. Transportation to their medical appointments is vital to their recovery. ACS provided financial assistance in multiple forms of transportation options. In addition, ACS has its own program, Road to Recovery®, where specially trained volunteer drivers, many of whom are themselves cancer survivors, provided car rides to treatment in their own private cars, adding a special measure of empathy and compassion to the journeys. 201 $50 gasoline debit cards were distributed to 199 patients, 35 Handi -van vouchers were distributed to 1 patient, 116 taxicab reimbursements were distributed to 63 patients, 456 one -way interisland airline tickets were distributed to 147 patients, 13 transpacific flights provided for mainland cancer treatment, and 201 rides for 32 cancer patients were provided by 16 volunteer drivers in East & West Hawai'i. ❖ Lodging Discount for Patients while on O'ahu for Treatment: Cancer patients were provided discounted lodging while staying on O'ahu for their cancer surgery or treatment, which helped to alleviate a major financial concern patients face when they cannot receive treatment on their home island. 53 East & West Hawai'i cancer patients utilized 341 nights of discounted lodging in O'ahu partner hotels. ❖ Reach to Recovery®: Visits were provided to newly diagnosed breast cancer patients, who received kits containing a temporary bra and prosthesis. Reach to Recovery() volunteers, each a breast cancer survivor themselves, are certified by ACS in the program. 5 newly diagnosed East & West Hawai'i breast cancer patients received this service. ❖ Look Good...Fee /Better®: Classes taught patients how to brighten complexions sallow from disease, create the illusion of eyebrows that have temporarily disappeared, care for nails affected by treatment, and more. For those patients feeling a loss of physical self- esteem, these classes, shared with other patients, have a therapeutic value far beyond their cosmetic tips. 36 wigs, hats, and/or scarves were provided to individuals coping with hair loss. 17 East & West Hawai'i patients participated in Look Good...Feel Better sessions. County of Hawaii Grant Final Report American Cancer Society Hawaii Pacific, Inc. Programs for keikiwith cancer and their families: o Through Camp Anuenue, a weeklong summer camp for children with cancer, ages 7 to 17. This experience provided an opportunity to build friendships with other children who also are fighting cancer. 3 Big Island children with cancer attended Camp Anuenue. o Through Families Can Survive, a family conference for children with cancer, their parents and siblings. This retreat provides an interactive opportunity for participants to discover their own individual and family strengths. 2 Big Island families with a child who had cancer attended the Family Retreat. ❖ Personal Health Manager The Personal Health Manager is an organizational portfolio for newly diagnosed patients, which contains tailored information, relevant to the type of cancer, which empowers patients to make educated health decisions, and connect them to local resources and services. Additionally, the portfolio helps patients keep track of critical medical information provided by their healthcare team. 180 Big Island cancer patients received their own Personal Health Manager portfolio. ❖ Annual Survivor Celebration: Cancer survivors celebrate life and the victory over crisis. By design, these survivor celebrations are empowering to those who faced their health crisis head on and provide hope and inspiration to those still in treatment. 618 cancer survivors participated in the 7 annual survivor celebrations in East & West Hawai'i. ❖ Client Services: Cancer patients and their families contact the American Cancer Society field offices and Patient Services Center to receive up -to -date cancer information on diagnoses, treatments and prognoses. A grand total of 635 unique cancer patients from East & West Hawai'i were provided at least one type of direct client service from ACS, which includes any or a multiple of the above. ❖ Trained Cancer Information Specialists: Hawai'i residents were connected to the American Cancer Society's Patient Services Center based in Austin, Texas. Staff worked with patients and families to provide support, assistance in navigating healthcare systems, provided referrals to resources and even helped patients who needed assistance with lengthy, sometimes confusing, application processes. Over 66,000 state of Hawai'i residents utilized the ACS website and/or 800# to find out more information about cancer and the programs offered by the American Cancer Society. One of the most important benefits from the County of Hawai'i grant is that we have been able to provide air transportation assistance for those who are uninsured and underinsured on the Big Island, many of whom would not have received the necessary treatment or go to crucial doctor appointments on O'ahu or the mainland that they needed to transition to survivorship. The financial burden of cancer is enormous, and for those who are stuck between a rock and an even harder place because of the current economic climate, their cancer journey seems insurmountable. Giving these cancer patients a fair chance to fight the disease is an extremely important step in their healing process. Mahalo! 4\)e\--1- 130 ael American Cancer Society Hawai'i Pacific, Inc. • 2370 Nuuanu Avenue Honolulu HI 96817 Phone: 808 - 595 -7500 • Fax: 808 - 595 -7502 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: American Cancer Society Hawaii Pacific Inc. PROJECT NAME: Patient Services for East & West Hawaii Cancer Patients REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $10,000.00 State of Hawaii $ 0 Federal Funds $ 0 Private Foundations $11,550.00 United Way Funds $0 Admissions $ 0 Donations $ Fundraising $46,735.00 Pay Phone $ 0 Vending Machines $ 0 Service /Program Fees $ 0 Third Party Reimbursements $ 0 Tuition $ 0 Client Private Fees $ 0 Interest Income $ 0 Others (please list) a. Hawaiian Airlines Charity Miles $3,900.00 b. $ c. $ TOTAL REVENUES $72,185.00 County of Hawai' i — Office of the County Clerk Human Services Grants — FY 2010-11 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: American Cancer Society Hawaii Pacific Inc. PROJECT NAME: Patient Services for East & West Hawaii Cancer Patients Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 0.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 0.00 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 0.00 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 0.00 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 0.00 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 0.00 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 0.00 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 0.00 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 0.00 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 0.00 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 10,00.00 $ 10 000.00 TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 #2 AMERICAN RED CROSS Disaster Preparedness & Response BI American Red Cross Hawaii State Chapter July 29, 2011 I CNN CCM COUNCIL ,. 3 2 Fri 3: 05 Hawai'i County Council Human Services, Social Services and Public Safety Committee (NP Grants) c/o Kawena Lopez West Hawai'i Civic Center Building A 74 -5044 Ane Keohokalole Highway Kailua -Kona, HI 96740 RE: Final Nonprofit Year -End Report Hawai'i County grant funds of $15,000 helped the Hawaii Red Cross subsidize the financial aid we provide to Big Island disaster victims, support emergency responders, train volunteers to respond to disasters in local communities on the Big Island, and share important preparedness information to people on what to do before, during and after a disaster strikes. Public benefits derived are shown in specific detail below. All Red Cross disaster response and training are provided to the public free of charge. For Fiscal Year 2011 (July 1, 2010 through June 30, 2011), the American Red Cross Hawaii County achieved the following on the Big Island: • Responded to 11 disasters on Big Island enabling 43 individuals to recover from their losses and begin rebuilding their lives. Of families assisted, at least 69% were below the poverty level (6% undisclosed); 65% did not own their home and only 12% had structure insurance. • Has 135 active disaster volunteers with 22 signing up in FY11. • Reached 1520 people with disaster preparedness information through community presentations. • Registered 318 in free disaster training courses. Examples of responses in Hawaii County are as follows: • Kailua -Kona Fire: On 10/25/10, an apartment in Kailua -Kona was gutted by fire. The resident was not at home and when she returned 3 days later she had no place to go, no food, and only the clothes she was wearing. Red Cross volunteers assisted her with a stay in a local hotel, and assistance with food and clothing. The client was able to find another rental and Red Cross assisted her with security deposit and 1St month's rent. The Client was also given referrals to local agencies to assist with her recovery process. The family who lived next door was impacted with heavy smoke /ash damage and required a 2 -night hotel stay until the smoke and ash could be removed from their unit. United Way Agency 4155 Diamond Head Road • Honolulu, HI 96816 • Tel 808 - 734 -2101 • Fax: 808 - 735 -8626 • www.hawaii redcross.org • Tsunami Response Update: Following the March 11, 2011 Pacific tsunami that hit the State of Hawaii, West Hawaii did incur damage to residences. A total of 11 individuals were assisted after the tsunami damaged their homes; Red Cross assisted with immediate emergency needs. The RC also made distributions of clean -up kits and provided 50 meals to community clean -up efforts in Kealakekua Bay. During times of disaster, the Hawaii Red Cross has been assigned the responsibility of managing shelters by County and State Government. The Big Island has 27 hurricane approved shelters (in public schools or state office buildings) and 8 other shelters in community centers. Although established by Congressional Charter in 1905, the American Red Cross is NOT a government agency and must rely on the generosity of Hawaii's people to provide critical services to the community. All disaster training, services, and financial assistance to victims is free. Therefore, fundraising is critical to ensure that services can continue. The American Red Cross is the only organization mandated by Congress to respond to disasters and provide emergency communication to military families, and the only local nonprofit organization that meets the needs of disaster victims any time of the day, 365 days a year. Because we are an island community and considering the time it takes for assistance from other neighbor islands and the mainland, having the response capacity on island immediately after a disaster is essential. The 2008 State of Hawaii Data Book states that 10.5% of Hawaii's households made less than $25,000 and 11 % of Big Island families were below the poverty level. In FY11, at least 69% of the Big Island families we assisted were below the poverty level (6% undisclosed); 65% did not own their home and only 12% had structure insurance. Since well over half of them do not own their homes and have no property insurance, they are truly destitute after a fire destroys everything they own or claims the life of a loved one. The Red Cross is truly a safety net for victims of "every day" disasters who have nowhere else to turn. As a result of Hawaii County Funding, the people on the Big Island who were affected by disasters were provided with assistance to get back on their feet. There is increased capacity of Big Island communities to respond if a disaster strikes with more trained disaster volunteers and more people educated on what to do before a disaster strikes. A list of other funding sources and amounts obtained during the award period is shown on Attachment 1, Summary of FY10 -11 Income. An accounting of all expenditures supported by County of Hawai'i grant funds are entered on Attachment 2, Summary of FY10 -11 Grant Expenditures. If you have any questions, please call Youline Kalima, Hawaii County Director at 935 -8305 or via e -mail at kalimayhawaiiredcross.orq With warm aloha, oralie Matayoshi Chief Executive Officer ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: American Red Cross, Hawaii State Chapter PROJECT NAME: Disaster Preparedness & Response (for Big Island) REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 20,000 State of Hawaii $0 Federal Funds $0 Private Foundations $ United Way Funds $ 19,250 Admissions $0 Donations * $ 24,908 Fundraising * $ 10,276 Pay Phone $0 Vending Machines $0 Service /Program Fees $0 Third Party Reimbursements $0 Tuition $0 Client Private Fee $0 Interest Income $ Others (please list) a. Rent $ 5,927 b. Subsidy by Hawaii Chapter $ 133,350 c. $ TOTAL REVENUES .$ 213,711 * note: not all fundraising revenue from FY10 -11 have been counted in this category; totals are still pending (subsidy from Hawaii Chapter would lessen as revenue in these categories increase) County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: American Red Cross, Hawaii State Chapter PROJECT NAME: Disaster Preparedness & Response (for Big Island) Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (for employees supported by County grant funds) $0 2. Employee Benefits — Health & Dental Insurance Other Benefits (for employees supported by County grant funds) $0 3. Payroll Taxes — FICA, SUI, Workers Compensation, TDI (for employees supported by County grant funds) $0 4. Professional Fees — Legal, Accounting /Bookkeeping, Audit Fees, Administrative Fees, Other $0 5. Supplies — Office, Training Supplies, Consumable, Telephone, Postage & Freight $2,000 6. Occupancy — Rent, Utilities, Repairs & Maintenance $0 7. Equipment — Purchase, Rental, Repairs & Maintenance $0 8. Insurance — General Liability, Auto, Fire, NDOA Board Insurance $0 9. Operations — Printing, Publications /Subscriptions, Membership Dues, Staff Training, Auto Gasoline Purchase $0 10. Travel — Airfare, per Diem, Auto Rental, Mileage Reimbursement $ 3,000 1 1 . Other — Tox Screening, Client Assistance, Contract Services, Miscellaneous $0 Disaster Relief $15,000 Other — Business Licenses and Fees $ 0 TOTAL (Items 1 -11) $20,000 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 #3 ARC OF HILO ADRC Advocacy Program Hawaii County Finance Department KONA COUNTY COAL Nonprofit Grant Program ,_, I v PM 2: 36 Year End Report for Fiscal Year 2010 - 2011 Grantee: The Arc of Hilo Program: Expanded Advocacy Program Narrative for FY 2010 — 2011 The Expanded Advocacy Program assists individuals with disabilities and their families to access the benefits and resources in the community. Services include information and referral, advocacy, outreach, and education. The Arc of Hilo's Disability Services Advocate provided or engaged in the following activities during this fiscal year. 1. Advocate for people with disabilities in Hawaii County to access the services they need, including referrals for legal assistance, Social Security, Unemployment Insurance, Workforce Development, Medicaid Waiver Program, Supplemental Nutritional Assistance Program, Med- Quest, Developmental Disabilities Division, Department of Vocational Rehabilitation, Adult Mental Health, Hawaii Center for Independent Living, Hawaii Disability Rights Center, and the East Hawaii Developmental Disability Council. The referral process includes following up with the agency or client to assure that the services are secured. 2. Advocate for clients facing Fair Housing and reasonable accommodation issues under the Americans with Disabilities Act (ADA). 3. Advocate for individuals to receive dental benefits not covered by their insurance. 4. Provide counsel to clients regarding Social Security Disability Insurance (SSDI) and Supplemental Security Income (SSI) benefits. 5. Conduct Chronic Disease Self Management (CDSMP) classes to Naalehu and Waimea community members to teach skill development in managing their chronic diseases to avoid or postpone debilitation and disability. 6. Serve as a resource to community agencies and individuals needing information and referral on any disability related issue, including benefits such as General Assistance, TDI, SSI, SSDI, long -term care, MedQuest, Food Stamps and any other services. 7. Serve as vice chair for the Mayor's Committee for People with Disabilities. This committee addresses County issues that affect people with disabilities and engages in community activities to create public awareness of this committee. 8. Serves on the Workforce Development's Workforce Solutions committee to increase public and employer awareness of incentives and regulations surrounding the employment of people with disabilities. 9. Serve on the Interdisciplinary Care Team of the Department of Public Health Nursing that addresses the care needs of disabled seniors. 10. There were 1546 contacts logged in by the Disability Services Advocate during the past fiscal year. This exceeds our goal of 930 contacts for this fiscal year. 1 These contacts include information and outreach contacts. The Arc of Hilo anticipates this number increasing as the awareness of this service that is available to people with any disability increases. The Advocate regularly collaborates with these agencies to expedite access in benefits and services in the community: ADRC (Aging and Disability Resource Center) Hawaii Center for Independent Living - Hope Services (Office of Social Ministry) - Hawaii Disability Rights Center Department of Developmental Disabilities - Department of Vocational Rehabilitation - Department of Human Services - Benefit Employment & Support Services Division - Department of Mental Health - Disability Rights Hawaii 2 JULY 2010 DAILY CONTACT LOG DATE INFO ] REFERRAL OUTREACH ADVOCACY EDUCATION DAILY TOTAL 1 0 0 0 5 0 5 2 2 0 0 0 0 2 3 0 0 0 0 0 0 4 0 0 0 0 0 0 5 0 0 0 0 0 0 6 3 1 1 4 0 9 7 4 0 0 0 1 5 8 3 0 0 5 0 8 9 3 1 1 3 0 8 10 0 0 0 0 0 0 11 0 0 0 0 0 0 12 2 4 0 4 0 10 13 0 0 0 0 1 1 14 2 1 1 4 0 8 15 5 3 0 6 0 14 16 4 3 0 6 0 13 17 0 0 0 0 0 18 0 0 0 0 0 0 19 2 4 0 8 0 14 20 0 0 0 3 1 4 21 3 0 4 8 0 15 22 3 0 0 0 0 3 23 0 0 0 0 0 0 24 0 0 0 0 0 0 25 0 0 0 0 0 0 26 5 1 0 0 0 6 27 7 3 1 16 0 27 28 9 4 0 9 1 23 29 3 0 1 7 0 11 30 6 4 0 8 0 18 Monthly Total 1 661 291 91 96, 4 204 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: The Arc of Hilo PROJECT NAME: ADRC Advocacy Program ATTACHMENT 1 REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ Federal Funds $ Private Foundations $ 4,998 United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 19,998 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010-11 ATTACI -IMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: The Arc of Hi lo PROJECT NAME: ADRC Advocacy Program Budget Category FY 2010 -11 (07/01/10 — 06/30/1 1 ) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 1 5 ,000 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 3. Payroll Taxes — FICA, SUI, Worker's Compensati6n, TDI (For employees supported by County grant funds 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight 6. Occupancy — Rent; Utilities; Repairs & Maintenance 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 15 , 000 TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 tV W #4 ARC OF KONA Life Skills Program MAILING ADDRESS m P. O. Box 127 Kealakekua, HI 96750 KEALAKEKUA 81 -1065 Konawaena School Road Kealakekua, HI, 96750 808. 323.2626 Mo - Fr, 8:00A - 3:00P HONOKAA 45 -539 Plumeria Street Building 3, Room 2 Honokaa, HI 96727 808 - 775.1090 Mo & Th: 8:OOA - 5:00P Fax: 808-323.9444 TDD:808. 323.2889 Federal ID 99- 0108896 United 1 ArrIa-• y r W'V"Ul r \% cart Commission on Accreditation of Rehabilitation Facilities KONA C,OliNT`1 COUNCIL 2 2 1 10 20 July 20, 2011 Hawai'i County Council c/o Kawena Lopez West Hawai'i Civic Center, Building A 74 -5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 RE: FY 2010 -2011 Grant Award: $10,000.00- Account # 5472.29 Dear Council Member Angel Pilago: The Arc of Kona has enjoyed the financial support of the County of Hawai'i for many years. This year our Home and Community Based Services Life Skills Program was able to operate successful individualized programs for over 90 persons with intellectual disabilities on a daily basis. With the generous funding provided by the County of Hawaii, we were able to assist these men and women to develop better life skills and move toward more independent living including the dream of employment. The following is both a public benefits account and a narrative report on measurable outcomes as they were stated in the original proposal. The Arc of Kona is proud to present and share these hard won accomplishments of our participants. If you need any additional information, please call me at my Honoka'a office at 808 - 775 -1090 or cell phone 808 - 938 -7512. Respectfully Submitted, a r 9eani Navarro, Vice President for Program Services J N /xt Enclosures Public Benefits Derived The following are some of the direct public benefits derived from the use of the County of Hawaii funds for the Arc of Kona's Home and Community Based Services Life Skills Program. 1) The program provided access to the Big Island community at large where participants practiced skill sets. This provided the opportunity for each individual to share his or her unique gifts and talents with their local community and have the community recognize them as individual personalities (which is a protective factor for our participants and capacity building for the community). It also allowed for the beginnings of informal job exploration and preparation. 2) The Life Skills program afforded families the knowledge that their loved one is in a healthy and safe environment so the stress of care taking is alleviated. This allows family members of these individuals the freedom to work part-time or full - time and contribute to the community as tax payers. 3) The Life Skills Program provided reinforcement for adaptive behaviors and skills training that eventually will lead to a higher degree of independence and less need for public support in the future. 4) The development of "natural supports" in the community where an adult who has had contact with one of our participants befriends him or her, and thus spends time with them as a friend (rather than having a paid caregiver) thus decreasing the need for as much public support. Narrative Report Program Year 2010 -2011 County of Hawai'i The Arc of Kona served 90 youth and adults with intellectual disabilities this year in a setting called Home and Community Based Service which allows for participants to be served in the community where they reside. Our participants range from six to sixty plus years of age and are a mix of Hawaiian, Japanese, Filipino, Marshallese, Puerto Rican and Caucasian ethnicities and cultures. Five of these individuals are supported in our Group Home in Captain Cook, and others live with parents, foster parents or a legal guardian. Funding from the County of Hawaii allowed us to purchase life skills training supplies and videos and meet program standards set by the State of Hawaii. It has also given the Arc the ability to expand our skills training classes deeper into the areas of training identified by the family and the Department of Health, including preparation for employment, in the most rural areas of the island. o: \vp for services\11- county final reportj.doc SUMMARY: Independent Living Skills The Arc of Kona delivered 365 daily classes for independent living skills including budgeting, money management, consumerism, basic cooking, food prep, laundry, and safety and emergency procedures. In addition this year in conjunction with the individual and the Department of Health, we began adding a supported employment component to the Individual Plan that follows specific steps for seeking competitive employment. Health and Safety The Arc of Kona delivered 365 daily classes in health and safety including personal hygiene, kitchen safety, yoga exercise for proper balance, developing healthy personal menus and meal planning for health and weight management. (Our population is especially prone to heart disease, diabetes, gout and obesity). The program also covered behaviors and boundaries as they pertain to interpersonal relationships at a work site. Community Access Over 365 transports for community access trips were completed so participants could practice life skills in a community setting (as required by law). This included behavioral skills as well as activities of daily living skills such as shopping for best priced items, budgeting and purchasing goods, ordering and purchasing healthy food, personal safety and hygiene, and sexual behavior in public. Measurement Tools To measure our success, the Arc of Kona develops an Individualized Plan (IP) for each participant with written measurable goals and objectives. Each objective has a set of strategies or training tools that are administered daily. The individual's success is documented and tallied weekly for review along with case notes on each participant's progress. Program Success With the funding assistance given to the Arc of Kona, we have been able to provide daily one -on -one training in a wide variety of learning components that lead to a healthier life style and more independent living for our 90 participants. This also means fewer behavioral outbursts both at home and in public and a better enjoyment of life for the participant, their caregiver and the families. To date, 100% of our participants have met one or more program objectives to achieve their long term goals, and at the end of June, ten Arc of Kona participants not already working will be employed part time earning a competitive income. o: \vp for services \11 - county final reportj.doc Summary of FY 2010 -2011 Income Agency /Organization: Arc of Kona Project Name: Home & Community Based Services /Life Skills Program REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $10,000 State of Hawaii $297,843 Federal Funds (HUD) Private Foundations United Way Funds $26,667 Admissions Donations Fundraising $2,500 Pay Phone Vending Machines Service /Program Fees Third Party Reimbursements Tuition (Rent) Client Private Fees $10,569 Interest Income Others (please list) Rent Revenue - Kau Miscellaneous Revenue Total Revenues $347,579 \ \server \vpadm \Excel Data \Quarterly Reports \Quarterly Reports - Current \Quarterly Reports - FYE 0611 \County Grant Annual Report 2011 Summary of FY 2010 -2011 Grant Expenditures Agency /Organization: Arc of Kona Project Name: Home & Community Based Services /Life Skills Program Budget Category FY 2010 -11 (07/01/10 - 6/30/11) Actual Expenditures 1. Personnel: Salaries (For employees supported by County grant funds only) $6,292 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $1,223 3. Payroll Taxes - FICA, SUI, Workers' Compensation, TDI (For employees supported by County grant funds only) $745 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; $37 Administrative Fees; Other 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight, Other $1,086 6. Occupancy - Rent; Utilities; Repairs & Maintenance $179 7. Equipment - Purchase; Rental; Repairs & Maintenance $46 8. Insurance - General Liability; Auto; Fire; Board Insurance $185 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $206 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement $0 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $0 Total (Items 1 -11) $10,000 \ \server \vpadm \Excel Data \Quarterly Reports \Quarterly Reports - Current \Quarterly Reports - FYE 0611 \County Grant Annual Report 2011 #5 ARTS & SCIENCES CENTER Educational Greenhouse KCA CQUTA lTY COUNCIL r Non- Profit Grant Year- End Report' `r 29 RI 12: ! 5 August 20, 2011 (iI BU& 25 Organization: ARTS & SCIENCES CENTR Program: WORKPLACE READINESS PRotnAM EDUCATIONAL GREENHOUSE SUMMARY 55 The Workplace Readiness Program was awarded a grant in the amount of $5,000.00 to construct and equip a greenhouse to be used for educational, including job training, purposes. The greenhouse will serve as a learning center for special education students to learn various methods of growing lettuce, onions, tomatoes, and other vegetables and herbs that can be locally marketed, even to our own lunch program. The process of initiating construction of the greenhouse was begun by having plans drawn and stamped by a structural engineer, for purposes of securing a building permit from the County of Hawaii. The plans have been drawn and stamped. There has been a delay, however, in the issuance of this permit. The Arts & Sciences Center (ASC) recently (May 2011) received approval for a Special Permit from the Windward Planning Commission to allow educational activities on our property. This is a major step forward for our facility, but has delayed the issuance of a permit for the greenhouse. Once approval is given from the County of Hawaii, construction will begin to erect the greenhouse. There are many benefits to be derived from building and using this greenhouse. Primarily, our special education students will learn the basics of growing healthy food. They will also learn that we can grow food that can be delivered to our school cook, who can utilize our vegetables in school lunches. This assists them in understanding that they are contributors to our school community. Our students will also learn how to test soils, how to set up a hydroponic growing system, germinating seeds, watering and fertilizing schedules, learning how to deal with harmful pests, and sound harvesting procedures. We plan to develop a complete curriculum surrounding activities that will take place in our greenhouse. Once all barriers with the planning department have been overcome, we will be able to build our greenhouse and educate our students in many new facets of growing healthy food. Only $400 was expended for the drawings that have been submitted to the County and the balance remains in ASC's bank account with plans to expend early in the 2011 -2012 fiscal year. ASC has submitted the Solid Waste Plan and Final Approval Plan to the County as required by the Windward Commission and when accepted, the existing permits, on hold in the County will be able to be processed. If you have questions or concerns about the timeline or other actions need to be taken, please contact Gail Clarke, at ascpuna@gmail.com or 965- 3730x237. Gail is not available the first two weeks in September — back at her desk September 19th. Mahalo for you support of this valuable program. V€ clod 3C1.353 # 5ql . �d �Jitco..fiC Gro ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Hawaii Academy of Arts & Science Workplace Readiness Pgm. PROJECT NAME: Educational Greenhouse REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $5,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $5,000.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Hawaii Academy of Arts & Science Workplace Readiness Pgm. PROJECT NAME: Educational Greenhouse Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees — Legal; Accounting /Bookkeeping, Audit Fees; Administrative Fees; Other $ 400.00 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs &'Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9, Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services: Miscellaneous $ TOTAL (Items 1 -11) $ 400.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 William P. Kenoi Mayor September 12, 2011 Ms. Gail Clarke, President Arts & Sciences Center P. 0. Box 2091 Pahoa, Hawai`i 96778 Ms. Clarke: County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawai`i 96720 (808) 961 -8234 • Fax (808) 961 -8569 Nancy E. Crawford Director Deanna S. Sako Deputy Director Arts & Sciences Center was awarded a County of Hawaii non -profit grant in the amount of $5,000 for Fiscal Year 2010 -11. It was indicated in the document included in your award packet, with the heading "Guidelines for nonprofit organizations being awarded a county grant for Fiscal Year 2010- 11 ", item #9, that "upon submittal of the year -end report, any unexpended county grant funds must be reported and refunded to the Finance Director ". I have received your request for an extension regarding the expense of these grant funds, and have conferred with Councilman Pilago regarding this matter. You indicate that circumstances beyond your control prevented you from being able to complete your project, specifically, delays in receiving a final building permit. After careful consideration of your request and the circumstances indicated therein, we have concluded that a waiver of normal procedure is in order and to allow you an extension to complete your grant - funded project. Any funds for this grant project which remain unexpended by June 30, 2012 must however, be refunded as indicated in the Guidelines. We note that you are also a current recipient of a County of Hawai`i non -profit grant award for Fiscal Year 2011 -12. Please take appropriate measures to ensure that all expenditures associated with your grant project are complete by your submittal of the year -end report in 2012. If you have any questions, please contact Mr. Kawena Lopez at 323 -4260, or Mr. Ted Schrey at 961 -8489. Sincerely, Nancy Crawford, Director of Finance County of Hawai`i Haws'? County is an Equal Opportunity Provider and Employer Arts & Sciences Center boarcl of Directors Gail Clarke President Cynthia Albers Vice- President Tanya Aynessazian Treasurer -Terry Walker `cjecretary 5rooks Maloof Director Gail Loeffler Director Jenna Way Director August 31, 2011 Nancy Crawford, Director Finance Department County of Hawai'i 25 Aupuni Street, Room 2103 Hilo, HI 96720 Box 2091, Pahoa, Hawaii 96778 808- 965 -3730 ext. 237 (HAAS office) email: ascpuna @gmail.com Subject: Non - Profit Grant Award $5000, FY2010 -11, Arts and Science Center Program: Workplace Readiness Program Agriculture / Landscape Training Request for extension for completion of original program purpose Dear Ms. Crawford; On August 23, 2011, Arts and Science Center submitted a final annual report as required for the grant award named above. In the report, we explain briefly the circumstances that impeded our plans to utilize the funds for the designated purpose within the grant performance time period. We believe the reasons are compelling and merit your review and consideration. In communication with Mr. Kawena Lopez, we were informed that a refund of unexpended funds totaling $4600 is due to the County Finance Department. At that time, we requested information and learned that our appeal for an extension for use of funds should be submitted to you. Background and Rationale • The purpose of the $5000 grant is to construct a hydroponic greenhouse for educational use by high school students with cognitive disabilities and special needs. As stated in the proposal for funding, key objectives are to build social and work skills, to foster meaningful employment opportunities in agriculture and landscaping, to increase students' community involvement, and to distribute food grown to those in need. • John Thiesmann, Teacher of the HAAS PCS Workplace Development program, researched types of greenhouses and conducted cost /use comparisons, which led to the selection of Ray W. Keuning, Licensed Professional Engineer, who developed the plans and drawings for the project. • The plans were completed in March 2011, and were held by ASC pending a hearing by the Windward Planning Commission, regarding the Special Permit application to allow educational activities in an agricultural zone. A fee of $400 for engineering and drawings is the total amount expended to date. A non - profit 501 (c)) organization since 200) www.ascpuna.org f'rovic/inig support and infrastructure for community based learning • Arts and Science Center (ASC) submitted the plans for a building permit application to the County of Hawaii on June 28, 2011 and were informed that a "stop work order" was in place on the affected TMK property due to "open" permits. All County agencies have approved the plans except building who is awaiting closure of an open permit on the same TMK. • At the May 6, 2011 hearing of the Windward Planning Commission, conditional approval of Arts & Sciences Center Special Permit application was granted. The Special Permit conditions required ASC subsequently to submit to the County, a Solid Waste Plan (approved on August 1, 2011) and Final Approval Plan (FAP - submitted August 12, 2011). When the FAP is accepted, one open permit application (B2010-1845H) will be able to be processed opening the door for the greenhouse permit application to be processed by the building department, and ASC will have the "green Tight" to proceed with the construction. ASC plays a vital role as a provider of support and infrastructure for community based learning. The construction project funded by the County, for the Workplace Readiness Program Agriculture and Landscape Training has been the unfortunate casualty of the delayed process for issuance of a building permit. On a bright note, the program is thriving in all other aspects, and has fulfilled activities for the students as planned. (See attachment A, Performance Measures) We appreciate the additional time and effort on your part associated with this request for extension. Please do not hesitate to contact me if I may provide further clarification or information. I will be away from my desk September 2 —16. Steve Hirakami (965 -3730 x 225) or Cynthia Albers (640 -8712) may be able to clarify if there is a question in my absence. Sincerely, Gail Clarke President Attachment A: Performance Measures Cc: Mayor William Kenoi, 25 Aupuni St. Suite 2603, Hilo, HI 96720 Steve Hirakami, HAAS School Director, PO Box 1494, Pahoa, HI 96778 Cynthia Albers, VP, Arts & Science Center, PO Box 2091, Pahoa, HI 96778 L- Kawena Lopez, West Hawaii Civic Center, Bldg. A, 74 -5044 Ane Keohokalole Hwy, Kailua Kona, HI 96740 Ted Schrey, 25 Aupuni St, Hilo, 96720 A non - profit 501 (c)5 organization since 2003 www.ascpuna.org 1 "rovicling support and infrastructure for community based lcarning Arts & Sciences Center - Agency Name Program Name: HAAS Workplace Readiness Program Agriculture / Landscape Training Program Addendum to Final Report Performance Measures t During SY2010 -11 enrollment for this program totaled 11 students. Note: Despite the Workplace Readiness program inability to incorporate the activities that were to have occurred in the Greenhouse, students were participated in similar activities that furthered the development of social and work skills. NONPROFIT GRANT Final Report- Addendum FISCAL YEAR 2010 -11 FY 2010 -11 Estimate FY 2010 -11 Actual HAAS Student Garden Classes 10 months / 20 participants t 11 students, over 10 months Koa Reforestation Project Note: Project completed in 2009 1 quarter / 15 participants 0 Project ended Visits to ARC of Hilo Boiling Pots Nursery 2 quarters / 15 participants 2 quarters with 11 students Community Service Projects 2 quarters / 150 participants 11 students participated in 11 projects that served over 150 persons 8 students active for 6 weeks with AIu Like and Vocational Rehab Programs Summer Garden Work Program Summer / 15 participants Pahoa Community "Poi Bowl" Food Distribution Program 12 months / 20 HAAS participants & numerous community recipients 0 Changes in Poi Bowl program structure resulted in poor fit for continued involvement Cafeteria Skills Training at HAAS, PCS n/a 3 students during school year t During SY2010 -11 enrollment for this program totaled 11 students. Note: Despite the Workplace Readiness program inability to incorporate the activities that were to have occurred in the Greenhouse, students were participated in similar activities that furthered the development of social and work skills. NONPROFIT GRANT Final Report- Addendum FISCAL YEAR 2010 -11 #6 ARTS & SCIENCES CENTER HAAS Productions RE 15 pin RUG Non- Profit Grant Year -End Report P1 55 July 26, 2011 rganization: Arts & Science Center Program: HAAS Productions "Public Benefits Derived" The purpose of HAAS Productions is to provide the youth of Puna with real -world opportunities in TV and Film. In its third year 2010 -11, a brand new crop of 7 students at Hawaii Academy of Arts & Science (HAAS) entered the program, dedicating about 100 hours each to work -study experience in TV and video production. Students learned storytelling, research skills, on- camera techniques, filming, and editing through producing original public service announcements, personal montages, and short segments for public television. The following are highlights of the year: Premiere of "Class of 2010" at the Historic Palace Theater. On August 27, 2010, the HAAS Productions team from 09 -10 presented the documentary they had worked on all year about charter schools and education reform. Hawaii Tribune - Herald published an article about HAAS Productions and the film, and about 400 attended the premiere at the Hilo Palace Theater. It was an unforgettable event for students, parents, and the school. HAAS Productions collected over $1200.00 in donations that night. Public broadcast on PBS Hawaii's "Hiki No ". In the first year of PBS Hawaii's "Hiki No" (a news program produced by Hawaii's youth), HAAS Productions was able to submit a video package about the first soccer /athletic team at the Hawaii Academy of Arts & Science. The story touched on the need for sports and recreation in Puna and how students turned to the team for release and community. The show is aired on all the islands, and PBS Hawaii applauded the students' efforts in telling a heartwarming story with genuine voices. Participation in 3 video contests. Students entered an anti - tobacco public service announcement to the HMSA video contest and a marathon runner profile to the 'Olelo video contest. They were able to commit to deadlines, fill out legal forms and waivers, and produce videos to strict guidelines. One student created an original music video with a song he wrote, song, and accompanied with guitar. He has entered this video in the Hawaii International Film Festival. Resource Development. One goal of HAAS Productions is to build and establish a digital media facility in Pahoa, which services the community for its digital media needs. Until then, HAAS Productions students have rented KYBC (Keaau Youth Business Center) for its office space and edit bays. Students have used HAAS as meeting space, and HAAS has donated transportation for the students to KYBC. With grant funding in 10 -11, HAAS Productions was able to purchase 1 Mac laptop computer, 1 mini camera, 2 external hard drives, 1 tripod, and 1 Final Cut Pro software suite. The program now has a total of 5 cameras, 2 tripods, 3 computers, and 1 Final Cut Pro suite. This year, we hope to purchase more cameras and computers with Final Cut Pro, and establish a collaborative production studio at HAAS or Pahoa High. In terms of human resources, the program has acquired 3 new teachers. For the first two years, Gloria Baraquio taught and directed the program. This year, she relocated to Oahu and continued to serve as Program Director from Honolulu, commuting once a month to the Big Island to meet with HAAS Productions. Robert Kraft, a digital media professional and high school teacher, assumed the role of Head Teacher, while Jeannine Baker and Thea Shapiro assisted him. The transition proved to be successful and effective, as the four of them have worked collectively to redefine the program for coming years. Preparation of "Class of 2010" for PBS broadcast and HIFF screening. The documentary produced last year has been re- edited for television, cut from 76 minutes to 56:46 for PBS Hawaii. Over 400 waiver forms were collected to obtain E &O insurance for broadcast. PBS Hawaii, Gloria Baraquio, and Erik Bathen are currently designing promotional materials for TV, print, and Internet. "Class of 2010" will air between September and October, depending on the acceptance and screening of it at the Hawaii International Film Festival (HIFF) from October 13 -23, 2011. The response from HIFF is still pending. Through sharing this film with a mass audience, the hope is to create awareness about charter schools, to encourage innovative education, and to share the beauty of Puna with others. CONCLUSION HAAS Productions not only provides digital media experience for the youth of Puna. It provides a platform for locals to share their stories and for students to find their voices, artistically, intellectually, and emotionally. We mahalo the County for believing in our work and continuing to fund HAAS Productions. V A,„ 5 LEI -72) C��orcGi jU 4ucol rJ ev-pA 11-6 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: _Arts & Science Center PROJECT NAME: _HAAS Productions the 2010- R V 1AE, ; � . UNDS RECEIVED: FY2010-11 (July 1, 2010 June 30, 2011) $ 25, .00 r'OW'ty of Hawaii $ $ Stated Hawaii $ 1,aoo.00 $ Federal unds r $ $ 1,206.75 Private Foundations $ S United Way Funds S $ Admissions $ $ Donadorls $ $ vsp(nl sse list) $ $ $ TOTAL REVENUES Vending Machine $ 27,206.75 Service/Program Fees Third Party Reimt uraements Tuition County of Hawaii — Office of County Clerk Human Services Grants — FY 11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Arts & Science Center PROJECT NAME: _HMS Productions Budget Category FY 2010 -;1 I _ _ _ , - - _ _, ACTUAL FXPENTIITLIRIES 1. Personnel: Salaries (For employees supported by C -etint f` furls _; 12,812.81 $ 2. Employee Benefits - Health & Dental Insurance; Other Benefits (Far employees supported by County grant funds only) 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (Far employees supported by County grand funds only) $ 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 4,000.00 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 15.59 6. Occupancy— Rent; Utilities; Repairs & Maintenance $ 1.140.00 7. Equipment— Purchase; Rental; Repairs & Maintenance $ 3.293.36 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 208.19 9. Operations — Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 445 ^03 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 3.048.19 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous S 3633 1 s-, 000. o0 $ 27_:: -- County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 #7 BAY CLINIC Childrens Dental Program Bay Clinic, Inc. Hawaii County Nonprofit Year End Report 07/01/2010 through 06/30/2011 Children's Dental Program Bay Clinic, Inc. has been able to provide children's dental care to East Hawaii as a result of the funding received from Hawaii County. This funding helped support the addition of a dental specialist focusing on the special oral health care needs of children. This specialist is called a pedodontist. Pedodontists are a very rare specialty in Hawaii County. Bay Clinic's pedodontists is one of the very few who serve children who are low- income, uninsured, or covered by Medicaid on our Island. Most of the children living in East and South Hawaii County receive Medicaid coverage, also called Quest. Access to pedodontistry is difficult to obtain, so much so that the Hawaii State Medicaid division paid nearly a million dollars in travel expenses alone in 2009 to send Hawaii County children to Oahu for pedodontistry care because they could not access such care on Hawaii Island. The result of Bay Clinic gaining access to this specialist has been tremendous. First, the pedodontist provided specialty care to children training for the four regular dentists who work at Bay Clinic. The pedodontist trains Bay Clinic's dentists every Friday at the Kea'au Family Health and Dental Center (Bay Clinic). By supporting the pedodontist's training sessions, we were able to expand our service capacity to a total of five instead of one dentist who can serve children. Secondly, we are working to initiate a pediatric dentist residency program now as well. We have an adult dental care residency program in which we, at Bay Clinic, trained dentist who have finished their schooling. We receive these dentists at no cost to Bay Clinic. The dental residents provide service while being supervised by our dental director Brian Higa DDS. Because of the addition of a pedodontist to our team, we are looking into credentialing our sites as a residency site for pedodontistry care also. This will give us even more access to pedodontists who will be trained in East Hawaii and hopefully remain here to live and work and care for our Hawaii Island children's dental health care needs. Thirdly, we have been able to provide dental care to 938 children this year. This means that almost 1,000 children who are living at or below poverty level received free or very low cost dental care services including treatments for cavities, extractions, sealants, fluoride treatment, and exams to improve their overall oral health. Unfortunately, for some children, their adult teeth had already had too much damage and they had to be extracted. These kinds of extractions normally happen to adults in later life. Studies have shown that at -risk children losing their adult teeth due to poor oral health is not diminishing, but rather steadily rising. But because of this program, we hope more children will have greater access to preventative dental health care services, thereby reducing this trend in our service area. And in fact, nearly 1,000 children had access that did not have such access prior to this program. The positive impacts of this project on our service population can be measured by the significant increase in the number of children gaining earlier access to preventative dental health care services. This improved access to children's dental health care is a direct result of the addition of a valuable specialty dentist to serve the children who are most in need in our community. Bay Clinic's ability to support the dental health of our children in such a meaningful way is largely due to Hawaii County's support of this initiative, for which we are profoundly grateful. As demonstrated by all of our now successful and sustainable programs, we rely on startup funds to begin new initiatives. This startup funding of $20,000 helped us begin our Pediatric Dental Care Program, which is now sustained through insurance billing and through our revenue that we gain by being a nonprofit federally qualified health center that serves the public good of our Medicaid and Medicare population. Because of the strong support of agencies, like the County of Hawaii, can Bay Clinic develop and implement innovative programs to address the most pressing health care needs in East Hawaii. We strive to ensure our grants go to support investments that provide for positive and lasting returns to the people of the county through advances in care, enhancements in access, and superior quality care regardless of ability to pay. And we could not do it without the trust and support of organizations like you. As we work to address imminent health care needs, we hope Hawaii County will once again partner us as we strive to fulfill our mission of providing high- quality, affordable health care for all. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Bay Clinic, Inc. PROJECT NAME: Bay Clinic Children's Dental Care County of Hawaii State of Hawaii Federal Funds Private Foundations United Way Funds Admissions Donations Fundraising Pay Phone Vending Machines Service /Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Sales & Others b. c. $ 15,000.00 $ 141,065 $ 70,000 $ $ $ 1,071,881 $ 25,108 $ County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Bay Clinic, Inc. PROJECT NAME: Children's Dental Care Budget Category FY 2010 -11 (07/01/10- 06/30111) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 5,000 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other I $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 5,000 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 5,000 T. Equipment - Purchase; Rental; Repairs & Maintenance 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance f $ 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement i $ 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 15,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 #8 BAY CLINIC Health Center at Komohana Bay Clinic, Inc. Hawaii County Nonprofit Year End Report 07/01/2010 through 06/30/2011 Bay Clinic Family Health Center at Komohana 2g4 Bay Clinic, Inc. has been able to provide prenatal care, obstetrical care, surgeries for women's reproductive health care issues, and deliver babies as a result of the funding received from Hawaii County. These essential services were not available for the low- income women we served prior to the addition of OB /GYN care. In the past, we provided women's care and limited prenatal care but we could not deliver babies or perform additional hospital based care without adding OB /GYN care to our services. This meant that when our patients became pregnant or had complications that required specialty care, we had to refer our patients to other providers in the community. While the care provided by community based OB /GYN's is good, we could not guarantee the same level of discounts, sliding- fee -care, and access regardless of ability to pay for our patients. This put our low- income and uninsured female patients at -risk of not being able to receive the full range of care they may require. In addition, the continuity of care was fragmented. As you may already know, communication between health care providers in our community is disjointed, making care more difficult to manage from the provider's perspective. This reality also provides for a high risk of potential delays care as providers wait for medical records from agency to agency. Because of the support we received from Hawaii County, women in East Hawaii now have the highest level of health care related to prenatal care, pregnancy, delivery, as well as OB /GYN care without having to look outside of the comprehensive safety -net of affordable care provided by Bay Clinic, Inc. With the help of Hawaii County, women no longer have to fear being rejected by other providers based upon their ability to pay or insurance status; they no longer have to go without prenatal care and wait till they are in labor and go to the emergency room to care for their infants; and they no longer have to delay much needed and potentially lifesaving procedures because they can't afford them or aren't insured. In the past year, 4,972 women received OB /GYN, prenatal care, women's health care services, and reproductive health care services in a beautiful, clean, family and woman friendly environment at 73 Puuhonu Place. The women were able to receive this array of high quality care without fear that they would be rejected because of ability to pay or insurance status. This same number of women would have had difficulties accessing care or might have gone without care, which impacts their own health and also the health of their families, particularly their children. In families, it is the women who coordinate and seek health care services for her families; children, parents, grandparents, and spouses. If we do not take care of the women in our community, our entire population suffers. As a result of the County of Hawaii funding, nearly 5,000 women are healthier and have better access to the highest quality of OB /GYN care than ever before for our low- income, under and uninsured community members. We are very proud of our accomplishments in working toward the achievement of our mission, which is to provide high- quality, affordable health care services for everyone in need in East Hawaii. We thank Hawaii County for their support and dedication to our shared values of ensuring safety and equity and justice for the people we serve. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Bay Clinic, Inc. PROJECT NAME: Bay Clinic Family Health Center at Komohana County of Hawaii $ 20,000.00 State of Hawaii Federal Funds Private Foundations $ 24,167 $ 10,594 United Way Funds Admissions Donations Fundraising Pay Phone Vending Machines Service /Program Fees $ Third Party Reimbursements Tuition $ 1,112,085 Client Private Fees $ Interest Income $ Others (please list) a• Sales & Other $ 18,030 b. Medical Record Revenue $ 80 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Bay Clinic, Inc. PROJECT NAME: Bay Clinic Family Health Center at Komohana Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 10,000 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 5,000 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 5,000 7. Equipment - Purchase; Rental; Repairs & Maintenance I$ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance i$ 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 20,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 #9 BOYS & GIRLS CLUB OF BIG ISLAND Hamakua Club THE BOYS AND GIRLS CLUB OF THE BIG ISLAND HAWAII COUNTY NON - PROFIT GRANT POSITIVE YOUTH DEVELOPMENT PROGRAM - PAAUILO CLUB FINAL REPORT 7/1/10- 6/30/11 A1i3 2 9 2a!1 Performance Measures: The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: We have been doing the following programs: Power Hour, Triple Play, TGFDV, Life Skills, Arts and Crafts, Educational /College Prep skills (through discussion and in Power Hour), Conflict Resolution, social skill building, life -long skills (teach members various clerical skills, have members take turns doing "jobs" to build confidence and esteem and feel a reward from doing something productive and helpful fr others. Some members help clean club, help with simple clerical tasks, tutor other kids with homework, etc. Other activities consisted of Recycling and Reusing, theatrical performance (performing arts) — singing, dancing, musical instruments. The club finished off the year nicely with Christmas party for its members, an appreciation power hour recognition celebration for those members who completed required sessions, and held open hours for members' holiday break. We were pleased to have so many members come FY 2010 -11 Estimate FY 2010 -11 Actual Total Members: 25 Youth will participate in The Arts Programs. 75 25 Youth will participate in Character and Leadership programs. 30 15 Youth will participate in Education and Career Development Programs. 100 25 Youth will participate in Health and Life Skills Programs. 75 25 Youth will participate in Sports, Fitness and Recreation Programs. 100 25 Parents/families will participate in activities to promote family strengthening and unity. 4 events per year 2 The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: We have been doing the following programs: Power Hour, Triple Play, TGFDV, Life Skills, Arts and Crafts, Educational /College Prep skills (through discussion and in Power Hour), Conflict Resolution, social skill building, life -long skills (teach members various clerical skills, have members take turns doing "jobs" to build confidence and esteem and feel a reward from doing something productive and helpful fr others. Some members help clean club, help with simple clerical tasks, tutor other kids with homework, etc. Other activities consisted of Recycling and Reusing, theatrical performance (performing arts) — singing, dancing, musical instruments. The club finished off the year nicely with Christmas party for its members, an appreciation power hour recognition celebration for those members who completed required sessions, and held open hours for members' holiday break. We were pleased to have so many members come to our holiday party to decorate ginger bread houses, play games and have food paid for by the Boys and Girls Club program funds. Our members are fortunate to have us to help them with their home work every day for an hour upon reaching the club, as well as the addition of the X -Box home entertainment system to play games and enjoy a reward after completing their required assignments. We have been determined to teach our members the importance of integrity, honesty, respect, and the necessity for cleaning up after their own mess. It has been a long haul, but with some effort and consistent enforcement of club rules and values, our members are now able to enjoy a more peaceful, cleaner and just place because of it. Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2010 -2011 included: Paauilo Hongwonji, Tobacco -Free Big Island Coalition, American Lung Association, American Cancer Society, REAL, The Salvation Army Family Intervention Services, Lanikila Learning Center, Alu Like, Department of Defense Summer Youth Employment Program, United States Tennis Association — Hawaii Pacific Section, Bay Clinic, State of Hawaii Department of Education, PATCH, Kick - the -Nic, Prosecuting Attorney's Office, MADD, and the Hawaii County Department of Parks & Recreation. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Paauilo Community. The Paauilo Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Hamakua I REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ 18,599 Federal Funds $ 9,139 Private Foundations $ 26,634 United Way Funds $ 1,267 Admissions $ 1,487 Donations $ 4,373 Fundraising $ 1,585 Pay Phone $ Vending Machines $ ServiceiProgram Fees $ 2,241 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 80,325 County of Hawai'i -- Office of the County Clerk Human Services Grants - FY 2010-11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Hamakua Budget Category FY 2010 -11 (07✓ol/1n- 06/30!11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 12, 502.24 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 634.76 3. Payroll Taxes — FICA, SUI, Workers Compensation, TDI (For employees supported by County grant funds $ 1,863.00 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 15,000.00 County of Hawaii -- Office of the County Clerk Human Services Grants — FY 2010 -11 #10 BOYS & GIRLS CLUB OF BIG ISLAND Hilo Club THE BOYS AND GIRLS CLUB OF THE BIG ISLAND HAWAII COUNTY NON - PROFIT GRANT POSITIVE YOUTH DEVELOPMENT PROGRAM -HILO CLUB FINAL REPORT 7/1/10- 6/30/11 Performance Measures: A'3292Oof The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: One of our core components of services is the Education and Career Development. During Club hours, youth are involved with the Power Hour program, in which they are completing homework assignments, receiving peer mentoring and tutoring, and striving to achieve good grades to receive quarterly incentives. The Hilo Key Club assisted with the Power Hour as tutors every Mondays and Wednesdays from 2pm to 4pm. In September, we celebrated our 2010 Day for Kids. We had 4 physical activities that our members had to challenge against each other. The teams got very competitive, but at the same time they all showed great sportsmanship. They all worked together, cheered for their team, and encouraged the other teams as they participated in the activities. This event was filled with positive actions by participants, and it was especially FUN. FY 2010 -11 Estimate FY 2010 -11 Actual Total Members: 416 Youth will participate in The Arts Programs. 300 150 Youth will participate in Character and Leadership programs. 150 115 Youth will participate in Education and Career Development Programs. 300 193 Youth will participate in Health and Life Skills Programs. 300 186 Youth will participate in Sports, Fitness and Recreation Programs. 400 416 Parents /families will participate in activities to promote family strengthening and unity. 4 events per year 4 The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: One of our core components of services is the Education and Career Development. During Club hours, youth are involved with the Power Hour program, in which they are completing homework assignments, receiving peer mentoring and tutoring, and striving to achieve good grades to receive quarterly incentives. The Hilo Key Club assisted with the Power Hour as tutors every Mondays and Wednesdays from 2pm to 4pm. In September, we celebrated our 2010 Day for Kids. We had 4 physical activities that our members had to challenge against each other. The teams got very competitive, but at the same time they all showed great sportsmanship. They all worked together, cheered for their team, and encouraged the other teams as they participated in the activities. This event was filled with positive actions by participants, and it was especially FUN. We also implemented the Goals for Graduation curriculum for youth 11 -15 years old. This curriculum emphasized goal setting, decision making, and exploring the career direction that best suits their interest. We collaborated with the Big Island Table Tennis Association, BITTA, in which they hosted the state championship Table Tennis tournament at the Hilo Club. This collaboration opened the doors for our youth to participate in their practices and tournaments throughout the year. The adults and older youth participating in the BITTA became the teachers of table tennis, and mentored youth that were interested in playing table tennis. Youth are able to participate in their practices every Tuesdays and Thursdays. Every Martin Luther King Jr. Day, all staff has committed to doing a community service project. This year, the Hilo Club participated with serving a warm, hot breakfast at the homeless shelter. We served pancakes and toppings, ham and cheese omelets, and a drink. This was a rewarding event to service others in need. The Torch Club participated in the 2011 American Heart Association Start! Heart Walk in Hilo. The walk was 2.13 miles, and youth managed to raise $95 for the American Heart Association. Youth also participated in the health fair and collected helpful information and participated in the activities at each booth. We also participated with the 2011 E Ola Youth Health & Future Fair at the Hawaii Community College. We provided an informational booth and face painting for youth and their families. We passed out brochures, registration forms, and BE GREAT buttons to families. In June, the teens held the first annual Boys and Girls Club Family Fun Day. This day was the culmination of much of their efforts to prevent underage drinking. It was a free community event where teens could share their message with their target audiences regarding limiting access of alcohol to minors. They sponsored pledge banners for teens and parents to sign pledging that they won't drink under the age of 21, and that parents won't provide alcohol. They had a lot of giveaways with their message on them. There was live music, dancing, carnival games, inflatables, petting zoo, horseback rides, a community resource fair, and much more. There were an estimated 500 -600 people that attended. Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2010 -2011 included: Tobacco - Free Big Island Coalition, American Lung Association, American Cancer Society, REAL, The Salvation Army Family Intervention Services, Lanikila Learning Center, Alu Like, Department of Defense Summer Youth Employment Program, Pahoa Weed and Seed Project, United States Tennis Association — Hawaii Pacific Section, Bay Clinic, State of Hawaii Department of Education, PATCH, Kick - the -Nic, Hawaii Police Department, Prosecuting Attorney's Office, MADD, and the Hawaii County Department of Parks & Recreation. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Hilo Community. The Hilo Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. ATTACHMENT 1 I Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Hilo REVENUE SOURCES FUNDS RECEIVED: FY 2010.11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 20,000 State of Hawaii $ 120,797 Federal Funds $ 59,356 Private Foundations $ 172,981 United Way Funds $ 8,227 Admissions $ 9,658 Donations $ 28,403 Fundraising $ 10,293 Pay Phone $ Vending Machines $ Service /Program Fees $ 14,554 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ 10 Others (please list) a. concession $ 14,203 b. in -kind $ 16 c. TOTAL REVENUES $ 458,498 County of Hawaii -- Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010-11 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Hilo Budget Category FY 2010-11 o7mi/i0 - o61,) II, ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 6,881.24 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 634.76 3. Payroll Taxes — FICA, SUI. Worker's Compensation, TDI (For employees supported by County grant funds 2484.00 . Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 5, Supplies — Office; Program; Consumable; Telephone; Postage & Freight 6. Occupancy — Rent; Utilities; Repairs & Maintenance . Equipment — Purchase; Rental; Repairs & Maintenance 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance . Operations — Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous TOTAL (Items 1-11) $ 0000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010-11 #11 BOYS & GIRLS CLUB OF BIG ISLAND Keaau Club THE BOYS AND GIRLS CLUB OF THE BIG ISLAND HAWAII COUNTY NON - PROFIT GRANT �' 1�• � 9 � - POSITIVE YOUTH DEVELOPMENT PROGRAM -KEAAU CLUB FINAL REPORT 7/1/10- 6/30/11 Performance Measures: The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: Throughout the year, our Power Hour (homework assistance) program proved to be effective during the after school program. Although at times the older youth did not take full advantage of the service, they became the peer tutors and assisted helping the younger youth complete their homework. The implementation of the curriculum -Too Good For Drugs and Violence has been successful. The youth at first are skeptical of the sessions, but with interactive activities, role playing, and hands on learning, youth were interested in the information and the learning of the sessions. Topics included: Communication skills, Decision Making, Drug Awareness, Bullying, and Violence Prevention. FY 2010 -11 Estimate FY 2010 -11 Actual Total Members: 127 Youth will participate in The Arts Programs. 100 104 Youth will participate in Character and Leadership programs. 75 55 Youth will participate in Education and Career Development Programs. 100 112 Youth will participate in Health and Life Skills Programs. 125 89 Youth will participate in Sports, Fitness and Recreation Programs. 120 127 Parents/families will participate in activities to promote family strengthening and unity. 4 events per year 4 The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: Throughout the year, our Power Hour (homework assistance) program proved to be effective during the after school program. Although at times the older youth did not take full advantage of the service, they became the peer tutors and assisted helping the younger youth complete their homework. The implementation of the curriculum -Too Good For Drugs and Violence has been successful. The youth at first are skeptical of the sessions, but with interactive activities, role playing, and hands on learning, youth were interested in the information and the learning of the sessions. Topics included: Communication skills, Decision Making, Drug Awareness, Bullying, and Violence Prevention. In the month of November, the Keaau Club had its first family game night. The focus of the family night was for families to spend quality time with their children and with other parents. During the night, we shared program information and future events. Activities were fun, exciting, and friendly. We also participated in the annual Keaau Christmas Parade. We decorated the club van with lights and Christmas decorations. There were 15 youth that participated in the parade singing Christmas songs and passing out candy and program flyers. Parents were happy to see their youth participating in the parade, and their cheers and clapping were felt by the youth with a sense of pride and support. We had a total of 24 kids attending this year's summer program. 13 of the 24 kids are new members and it was a little challenging in the beginning to teach them the club rules but they have made great progress. Many of the field trips have been educational for the kids. The botanical garden was awesome. They were surprised to hear that there are over 165 different types of orchids in the garden. They really got a kick out of the parrots that could say aloha and good bye and it was a good workout! The excursion to the Volcano National Park was a fun learning experience. We went all the way down to the cliffs where we saw the amazing Sea Arch and also hiked to see the ancient Hawaiian petroglyphs. The lava tube was also fun; one of our members is autistic and was scared to walk into the lava tube but we encouraged and walked slowly with him. He was able to overcame his fear of the dark cave which was extremely gratifying. We have also been utilizing the Keaau Middle School's library a lot. We probably visit at least 3 times a week. The kids enjoy reading books, borrowing movies and just getting away from the club. It's a close community resource and we walk most of the time. Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2010 -2011 included: Keaau Holy Rosary Catholic Church, Tobacco -Free Big Island Coalition, American Lung Association, American Cancer Society, REAL, The Salvation Army Family Intervention Services, Lanikila Learning Center, Alu Like, Department of Defense Summer Youth Employment Program, Pahoa Weed and Seed Project, United States Tennis Association — Hawaii Pacific Section, Bay Clinic, State of Hawaii Department of Education, PATCH, Kick - the -Nic, Prosecuting Attorney's Office, MADD, and the Hawaii County Department of Parks & Recreation. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Keaau Community. The Keaau Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. ATTACHMENT1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Keaau REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ 39,000 Federal Funds $ 19,163 Private Foundations $ 55,848 United Way Funds $ 2,656 Admissions $ 3,118 Donations $ 9,170 Fundraising $ 3,323 Pay Phone $ Vending Machines $ Service /Program Fees $ 4,699 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. concession $ 4,586 b. $ c. $ TOTAL REVENUES $ 156,564 County of Hawaii - Office of the County Clerk Human Services Grants -- FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Keaau Budget Category FY 2010 -11 , ,- ,i to oc, 311'111 ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds 12,502.24 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 634.76 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1,863.00 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 6, Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase S 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) S 15,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 #12 BOYS & GIRLS CLUB OF BIG ISLAND Ocean View Club THE BOYS AND GIRLS CLUB OF THE BIG ISLAND MG 2 9 2011 HAWAII COUNTY NON - PROFIT GRANT POSITIVE YOUTH DEVELOPMENT PROGRAM - OCEANVIEW CLUB FINAL REPORT 7/1/10- 6/30/11 Measures: The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: All Clubs organized a Teen Leadership Development Conference. There were 22 attendees from Hilo, Keaau, Pahoa, and Ka'u. We collaborated with a non - profit agency -Team Building Hawaii in which they provided activities focused on Team- building, Leadership, and Action Planning. There were 3 guest speakers; Barbara Hastings, Debbie Allen, and Darron Cambra. Barbara Hastings facilitated skills to formulate a message of underage drinking prevention, and present it in a thoughtful way to the community. Debbie Allen is a parent of a youth Shelby that lost her life to acute alcohol poisoning. Debbie and her husband is traveling the country for presentations about the dangers of drinking, and how to identify the signs of alcohol poisoning, and how to get help for their friends. The third speaker was Darron Cambra from Youth Speaks Hawaii. Darron is a spoken word poet, teacher, and mentor. He taught the teens to write down their feelings and ideas in a creative and impactful way. FY 2010 -11 Estimate FY 2010 -11 Actual Total Members: 62 Youth will participate in The Arts Programs. 50 59 Youth will participate in Character and Leadership programs. 35 25 Youth will participate in Education and Career Development Programs. 75 62 Youth will participate in Health and Life Skills Programs. 75 45 Youth will participate in Sports, Fitness and Recreation Programs. 100 62 Parents /families will participate in activities to promote family strengthening and unity. 4 events per year 4 The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: All Clubs organized a Teen Leadership Development Conference. There were 22 attendees from Hilo, Keaau, Pahoa, and Ka'u. We collaborated with a non - profit agency -Team Building Hawaii in which they provided activities focused on Team- building, Leadership, and Action Planning. There were 3 guest speakers; Barbara Hastings, Debbie Allen, and Darron Cambra. Barbara Hastings facilitated skills to formulate a message of underage drinking prevention, and present it in a thoughtful way to the community. Debbie Allen is a parent of a youth Shelby that lost her life to acute alcohol poisoning. Debbie and her husband is traveling the country for presentations about the dangers of drinking, and how to identify the signs of alcohol poisoning, and how to get help for their friends. The third speaker was Darron Cambra from Youth Speaks Hawaii. Darron is a spoken word poet, teacher, and mentor. He taught the teens to write down their feelings and ideas in a creative and impactful way. All Clubs organized and participated with a Family Day event on June 12, 2011. There were over 1000 youth and families at the event that was focused on Family Strengthening and Education awareness toward Underage Drinking and affects of Alcohol Use and Abuse. This event was mainly initiated and funded by the County of Hawaii SPF -SIG, and various community vendors at this event. This month we volunteered to use our vans and shuttle people for the Ho'olaule'a Festival on Labor Day Weekend. We shuttled people from the parking lot to the festival area from 10am until 5pm. Lehua Lopez who was in charge of the festival called me a couple of days later and informed me of how much the Boys & Girls Club were appreciated for working so hard for them the day of the festival. They had many wonderful comments made about the clubs participation. She said that they would love to partner with us in any way that they may help us out some time. We implemented the Money Matters program and made it age appropriate to each youth. We teach the youth about saving money. We have a clean -up program where each day they have a different job to do which is again age appropriate. They get 2 BGC dollars for every task they complete so they can get 10 BGC dollars a week, if they misbehave we take out "taxes ". We make rice krispies treats and li hing mui lollipops so they can use their monies to buy those. They have also been asked to buy little toys from Oriental Trading so they have more varieties to choose from. Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2010 -2011 included: Tobacco - Free Big Island Coalition, American Lung Association, American Cancer Society, REAL, The Salvation Army Family Intervention Services, Lanikila Learning Center, Alu Like, Department of Defense Summer Youth Employment Program, Pahoa Weed and Seed Project, United States Tennis Association — Hawaii Pacific Section, Bay Clinic, State of Hawaii Department of Education, PATCH, Kick - the -Nic, Prosecuting Attorney's Office, MADD, and the Hawaii County Department of Parks & Recreation. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Naalehu Community. The Naalehu Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Oceanview REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ 37,159 Federal Funds $ 18,259 Private Foundations $ 53,212 United Way Funds $ 2,531 Admissions $ 2,971 Donations $ 8,737 Fundraising $ 3,166 Pay Phone $ Vending Machines $ Service /Program Fees $ 4,477 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 145,514 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010-11 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Oceanview Budget Category FY 2010-11 10- ,I In - ofooti 1) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 12,502.24 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 634.76 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds s 1,863.00 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (items 1-11) 15000.00 $ , County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010-11 #13 BOYS & GIRLS CLUB OF BIG ISLAND Pahala Club THE BOYS AND GIRLS CLUB OF THE BIG ISLAND HAWAII COUNTY NON - PROFIT GRANT POSITIVE YOUTH DEVELOPMENT PROGRAM - PAHALA CLUB FINAL REPORT 7/1/10- 6/30/11 The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: Fitness is a big thing for us at the Pahala Club because we do believe that staying active and constantly moving is a better way to live a healthy life. For instance on how we keep our club so fit is by making them do lots of super cool relays that contain first running and lots of concentration to get their brains working as well. We also planted flowers to put into our little garden we've started to teach the kids on how to go green. We put the seeds into separate containers to grow until it sprouts then were going to plant them into the ground so that they can grow them to their full extent. The kids really liked this project because we're trying to see who can make the most beautiful flower and the winner gets a prize in the end. We mostly love to dance, we do Zumba in our own way you can say we remixed it a bit. Made it more kid friendly we make games like freeze dance when the song stops you have to freeze. And the kids love the one where they have to follow the moves I'm doing and we just have so much fun with it. There's no way you can fail at dancing because there's no certain way to dance and that's what FY 2010 -11 Estimate FY 2010 -11 Actual Total Members: 53 Youth will participate in The Arts Programs. 50 35 Youth will participate in Character and Leadership programs. 25 26 Youth will participate in Education and Career Development Programs. 75 53 Youth will participate in Health and Life Skills Programs. 50 39 Youth will participate in Sports, Fitness and Recreation Programs. 75 53 Parents /families will participate in activities to promote family strengthening and unity. 4 events per year 4 The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: Fitness is a big thing for us at the Pahala Club because we do believe that staying active and constantly moving is a better way to live a healthy life. For instance on how we keep our club so fit is by making them do lots of super cool relays that contain first running and lots of concentration to get their brains working as well. We also planted flowers to put into our little garden we've started to teach the kids on how to go green. We put the seeds into separate containers to grow until it sprouts then were going to plant them into the ground so that they can grow them to their full extent. The kids really liked this project because we're trying to see who can make the most beautiful flower and the winner gets a prize in the end. We mostly love to dance, we do Zumba in our own way you can say we remixed it a bit. Made it more kid friendly we make games like freeze dance when the song stops you have to freeze. And the kids love the one where they have to follow the moves I'm doing and we just have so much fun with it. There's no way you can fail at dancing because there's no certain way to dance and that's what we teach our kids is that dancing is a form of art a way of expressing yourself. We do many different sports because our kids love to stay active so we play lots of kickball, dodge ball, and tennis. We attended the dedication for Neil Abercrombie in Pahala and the children sang Christmas carols and Mr. Abercrombie joined them. The children enjoyed themselves and it was meaningful that they had the opportunity to meet the Governor of Hawaii. The food line followed the dedication and of course the children had their fill of many different tasteful dishes. Following the dedication was the Pahala Parade in which we were in. The parade was quite long and our children made it half way through, it was very hot and tiring for most of them. We all had a fun full day and of course for Santa to show up with goody bags and another opportunity for everyone to sit down and eat when the parade was over all of the children couldn't stop smiling that day. We had our Christmas Party for the clubs at Na'alehu, all of the staff had their own things to do and everyone worked together. We had hot dogs, chips, drinks and cupcakes, they played games and won prizes and of course everyone received a goody bag with some special things inside of them for each child. The party was a success and everyone seemed to really enjoy themselves. We provided the "Too Good For Drugs and Violence" program with our keystone club. Youth participated in skits and puppet shows to show the kids what drugs can do to you and the way your life is going to be if you choose the wrong path. It was really an eye opener and now the kids are going home hiding their parents cigarettes and they know how wrong this is and that's exactly what we wanted them to get out of this program. In one lesson for example we wanted them to learn that smoking can really take a huge effect on your body so we made them run from one cone to the other then back, then put a heavy backpack on them and made them run again and they felt more tired because the bag represented if you smoke that's how you would feel when you run. For Power Hour we are trying a different approach on the youths during homework because those that don't have any homework will be put at one of four centers, there a puzzle center, reading center, coloring or drawing center and Playdough center, it is like our busiest center. Power Hour points that youths earned were rewarded with a Water Slide. The children all had so much fun. Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2010 -2011 included: Tobacco - Free Big Island Coalition, American Lung Association, American Cancer Society, REAL, The Salvation Army Family Intervention Services, Lanikila Learning Center, Alu Like, Department of Defense Summer Youth Employment Program, Pahoa Weed and Seed Project, United States Tennis Association — Hawaii Pacific Section, Bay Clinic, State of Hawaii Department of Education, PATCH, Kick - the -Nic, Prosecuting Attorney's Office, MADD, and the Hawaii County Department of Parks & Recreation. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Pahala Community. The Pahala Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. IATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Pahala REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ 16,328 Federal Funds $ 8,023 Private Foundations $ 23,382 United Way Funds $ 1,112 Admissions $ 1 ,306 Donations $ 3,839 Fundraising $ 1,391 Pay Phone $ Vending Machines $ Service /Program Fees $ 1,967 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 72,349 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010-11 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Pahala Budget Category FY 2010-11 07101/10 - 06 10 II; ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 12,502.24 2, Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 634.76 $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1,863.00 4. Professional Fees — Legal; AccountinglBookkeeping; Audit Fees: Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance ,. B. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1-11) $ s , 15 ' 000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010-11 #14 BOYS & GIRLS CLUB OF BIG ISLAND Pahoa Club THE BOYS AND GIRLS CLUB OF THE BIG ISLAND Kr; 2 c 2011 HAWAII COUNTY NON - PROFIT GRANT POSITIVE YOUTH DEVELOPMENT PROGRAM -PAHOA CLUB FINAL REPORT 7/1/10 - 6/30/11 The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: The Boys and Girls Club of America has a year -long project called "Year of Service ". Participation in this program requires clubs all over the country to complete at least four community service projects. Youth were involved with a coastline clean-up for the nation -wide Dr. Martin Luther King Jr. Day of Service in January. In February, our teen members raised awareness of child soldiers all over the world by hosting a "Red Hand Day" event during recess at Pahoa High and Intermediate School. Students wrote messages of protest to world leaders. In September, our club participated in the BGCA's Worldwide Day of Play by hosting the Ohana Kickball Game. Over 100 children, teens, and adults had fun in a healthy, active way. In November, the Pahoa Club members and families honored our country's soldiers by making over 100 orchid leis and placed them on the burials at Haili Veterans Cemetery on Veterans Day. FY 2010 -11 Estimate FY 2010 -11 Actual Total Members: 158 Youth will participate in The Arts Programs. 75 75 Youth will participate in Character and Leadership programs. 40 45 Youth will participate in Education and Career Development Programs. 100 158 Youth will participate in Health and Life Skills Programs. 100 88 Youth will participate in Sports, Fitness and Recreation Programs. 120 148 Parents/families will participate in activities to promote family strengthening and unity. 4 events per year 4 The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a safe and caring environment. The 6 major components of youth development services consist of Education and Career Development, The Arts Development, Character and Leadership Development, Health and Lifeskills Development, Sports, Fitness and Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Through fun and engaging activities, BGCBI provides a positive atmosphere for youth ages 6 to 18 to explore their interests so that they can reach their full potential and contribute to their communities as productive, responsible citizens. The Pahoa Club offers programs and services during non - school hours aimed at instilling a positive sense of self, increase self - esteem, self - confidence, and teach the skills necessary to make good, sound decisions. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Year in Review: The Boys and Girls Club of America has a year -long project called "Year of Service ". Participation in this program requires clubs all over the country to complete at least four community service projects. Youth were involved with a coastline clean-up for the nation -wide Dr. Martin Luther King Jr. Day of Service in January. In February, our teen members raised awareness of child soldiers all over the world by hosting a "Red Hand Day" event during recess at Pahoa High and Intermediate School. Students wrote messages of protest to world leaders. In September, our club participated in the BGCA's Worldwide Day of Play by hosting the Ohana Kickball Game. Over 100 children, teens, and adults had fun in a healthy, active way. In November, the Pahoa Club members and families honored our country's soldiers by making over 100 orchid leis and placed them on the burials at Haili Veterans Cemetery on Veterans Day. Other positive activities around the community consisted of Holiday Sign- waving "No Drunk Driving" in collaboration with PHIS Student Body Government, and Hawaii Police Department. We also participated in the Pahoa Holiday Parade and various Community Clean -ups. Due to the huge interest in skate boarding, we developed a youth group called the SK8 Club. Youth members and teen volunteers are teaching and mentoring each other and other youth that don't know much about skateboarding. We have developed a culture of respect and drug -free expectations that all who attend abide by. Another activity our youth participated in was the Black and White Night High School Dance. Our youth assisted with decorations and advertisement of the event. We also provided an informational booth with BISAC displaying anti -drug and anti - smoking facts. We also participated with the Kick Butts Day event on O'ahu. Youth participated in workshops about youth advocacy and how "Big Tobacco" targets youth. Youth all walked over to the State Capital for lunch and our youth dropped off packets to legislature members, where youth got the opportunity to speak to Puna's representative Faye Hanohano about tightening anti - tobacco laws and not spending the Master Settlement Fund on anything but tobacco - related issues. Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2010 -2011 included: Tobacco - Free Big Island Coalition, American Lung Association, American Cancer Society, REAL, The Salvation Army Family Intervention Services, Lanikila Learning Center, Alu Like, Department of Defense Summer Youth Employment Program, Pahoa Weed and Seed Project, United States Tennis Association — Hawaii Pacific Section, Bay Clinic, State of Hawaii Department of Education, PATCH, Kick - the -Nic, Prosecuting Attorney's Office, MADD, and the Hawaii County Department of Parks & Recreation. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Pahoa Community. The Pahoa Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Pahoa REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ 41,231 Federal Funds $ 20,260 Private Foundations $ 59,044 United Way Funds $ 2,808 Admissions $ 3,297 Donations $ 9,695 Fundraising $ 3,513 Pay Phone $ Vending Machines $ Service /Program Fees $ 4,968 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. concession $ 4,848 b. $ c. $ TOTAL REVENUES $ 164,665 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -1 1 ATTACHMENT 2 Summary of FY 2010-11 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Pahoa Budget Category FY 2010-11 ((mom() 06 ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 12,502.24 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 634.76 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds 1,863.00 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ s , $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight 6. Occupancy — Rent; Utilities; Repairs & Maintenance 7. Equipment — Purchase; Rental; Repairs & Maintenance 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance 9. Operations — Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other — Tox Screening; Client Assistance; Contract Services, Miscellaneous 15,000.00 TOTAL (Items 1-11) County of Hawaii -- Office of the County Clerk Human Services Grants -- FY 201 0-1 1 #15 CHILD & FAMILY SERVICES Alternative to Violence NONPROFIT YEAR -END REPORT Hawai'i County Council Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Kawena Lopez West Hawaii Civic Center Building A 74 -5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Agency: Child & Family Service Agency Director: Howard Garval, President and CEO Phone No: (808) 681 -1418 Contact Person: Heidi Koop, Director of Hawaii Island Programs Phone No: (808) 323 -2664 Mailing Address: Child & Family Service 91 -1841 Fort Weaver Road Ewa Beach, HI 96706 Facility/ Site Address: West Hawaii: 81 -6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 1266 Kamehameha Ave, Ste A -5, Hilo, HI 96720 Fax No.: (808) 323 -2999 West Hawaii (808) 961 -2073 East Hawaii Email Address: hkoop @cfs - hawaii.org Brief Summary ALTERNATIVES TO VIOLENCE Funds were requested to support the operation of the Alternatives to Violence (ATV) program in the county of Hawaii for fiscal year 2011. The Hawaii County monies were used to support two part -time Domestic Violence Specialist (DVS) staff positions in the batterer's program (Domestic Violence Intervention Program) and operational expenses. Public Benefits Child & Family Service is dedicated to its mission of "Strengthening families and fostering the healthy development of children." In support of that mission, the ATV program on the Big Island provides support to complete and file temporary restraining orders, court advocacy, individualized safety planning and case management. One of CD c `T) r- the goals of the ATV program is to break the cycle of family and community violence. As a result of the program, the community of Hawaii can enjoy a more peaceful environment to live and raise children. The ATV program incorporates cultural components to serve the many different needs of our clients in Hilo, Puna, Waimea and Kona with a sensitivity that fosters engagement in the process of learning the practical steps toward living a violence free lifestyle. Alternatives To Violence The Domestic Violence Intervention Program (DVIP) is for offenders of domestic violence and /or abuse. ATV provides men's and women's programs. The services include a psycho - educational program with a group format and individual sessions with the DVS, who functions as a Case Manager. These groups focus on anger management skills; communication skills, including active listening and assertive communication; how to negotiate and compromise on issues that surface in the client's lives and relationships; and the importance of being accountable for personal behavior. "Best practices" suggests that groups are the most effective method of working with domestic violence issues. All clients have a DVS to monitor any increase or decrease in their level of risk or identified risk factors. The DVS monitors the client's participation and performance during group and maintains contact with referral sources and provides one on one counseling and referrals as needed. Individual and group sessions in the program were held in the CFS main offices in Hilo and Kealakekua, as well as Puna and Waimea. Due to the increase in DVS staffing, we have been able to reduce the time it takes to schedule an appointment to enter the DVIP from four to six weeks to about three weeks. During fiscal year 2011 the ATV DVIP for Hawaii Island provided services to 202 new clients and 105 clients completed the program. ATTACHMENT 1 Summary of FY 2010 -2011 Income AGENCY /ORGANIZATION: Child & Family Service PROJECT NAME: Alternatives to Violence REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 20,000 State of Hawaii $ 485,499 Federal Funds $ 31,283 Private Foundations $ United Way Funds $ 6,667 Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ 59,626 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $'603;075 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 ATTACHMENT 2 Summary of FY 2010 -2011 Grant Expenditures AGENCY /ORGANIZATION: Child & Family Service PROJECT NAME: Alternatives to Violence Budget Category FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $10,565.48 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $1,353.69 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1,464.95 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $67.05 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $810.10 6. Occupancy — Rent; Utilities; Repairs & Maintenance $2,543.43 $127.77 7. Equipment — Purchase; Rental; Repairs & Maintenance j $208.40 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance ._I $321.98 9. Operations — Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $2,537.15 TOTAL (Items 1 -11) $20,000.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 #16 CHILD & FAMILY SERVICES Hawaii Island Domestic Abuse Center NONPROFIT YEAR -END REPORT Hawai'i County Council Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Kawena Lopez West Hawaii Civic Center Building A 74 -5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Agency: Agency Director: Contact Person: Mailing Address: Facility/ Site Address: Child & Family Service Howard Garval, President and CEO Phone No: (808) 681 -1418 Heidi Koop, Director of Hawaii Island Programs Phone No: (808) 323 -2664 Child & Family Service 91 -1841 Fort Weaver Road Ewa Beach, HI 96706 West Hawaii: 81 -6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 1266 Kamehameha Ave, Ste A -5, Hilo, HI 96720 Fax No.: (808) 323 -2999 West Hawaii (808) 961 -2073 East Hawaii Email Address: hkoop @cfs- hawaii.org 1V Q` CO ■ Brief Summary HAWAI'I COUNTY - DOMESTIC ABUSE SHELTERS Funds were requested to support the Big Island Domestic Abuse Shelters. The Shelters provide 24/7 emergency shelter and services to victims of domestic violence and their children who flee from their perpetrators and seek a safe place. Public Benefits Child & Family Service is dedicated to its mission of "Strengthening families and fostering the healthy development of children." In support of that mission, the Big Island Domestic Abuse Shelters provide women and their children emergency shelter, case management, and transition services to a safe environment. One of the goals of Shelters is to break the cycle of family and community violence. As a result of the program, the community of Hawaii can enjoy a more peaceful environment to live and raise children. Domestic Abuse Shelter Program Child & Family Service requested monies to maintain the operation of the Big Island Domestic Abuse Shelters to provide 24/7 emergency shelter to victims of domestic violence for the fiscal year of 2011. In addition to emergency shelter, the program provides an emergency food pantry, a 24 -hour crisis hotline, peer counseling, support groups, advocacy, case management, individualized safety planning, referrals to other domestic violence programs in the community, transportation, and psycho - educational groups that address domestic violence and parenting issues. For the reporting period, the Domestic Abuse Shelters provided services to 256 women and 212 children resulting in 10,673 bed days. In addition to the bed days, 562 crisis calls were responded to and 701 other calls were answered to provide referrals and information. Individual and group counseling was provided by shelter staff to support the residents in addressing the effects of domestic violence for themselves, their families and the community. The program provides victims of domestic violence and their children a safe and healthy environment versus becoming homeless or staying with their abuser. A woman who decides to leave her abuser faces many challenges, such as financial and housing, not to mention the trauma she and her children have suffered. Many leave with no more than the clothing on their backs. The program has a no- reject policy and provides a safe shelter for as many victims as is needed. Individuals who enter the program are engaged and encouraged to lead a life free of domestic violence. The Domestic Violence Advocate regularly meets with each adult to develop a safety plan and link the woman to community resources. Often, women are without a source of income and support. The Domestic Violence Advocate has linked the residents with Child Welfare Services, Health Care professionals, Work Development agencies and Child Support Services. The Shelters provide individual and group sessions which are designed to provide skill building, information, referrals, and support. During the reporting period, 249 adults and 76 children attended groups. Assisting adults and families to move into non - abusive situations is a primary objective of the Shelters. The performance objectives and output measures show that 51 % of those who transitioned out of the Shelters moved into non - abusive situations, 92% of single adults and families developed a safety plan, 99% of all clients gained an increase in knowledge of community resources, and 75% of adult clients engaged in follow -up services after leaving the Shelters. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Child & Family Service PROJECT NAME: Hawai'i County - Domestic Abuse Shelters REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011 County of Hawaii $ 20,000.00 State of Hawaii $ 521,322.62 Federal Funds $ 12,509.31 Private Foundations $ United Way Funds $ 14,333.38 Admissions $ Donations $ 19,851.28 Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ 2,604.62 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. COH Office of the Prosecuting Attny $ 6,932.13 b. $ c. $ TOTAL REVENUES $ 597,553.34 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Child & Family Service PROJECT NAME: Hawaii County - Domestic Abuse Shelters Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds S 11,586.84 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds S 1,484.53 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1,612.04 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 57.72 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 115.53 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 1,023.69 $ 196.85 7. Equipment — Purchase; Rental; Repairs & Maintenance 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase S 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous S 3,922.80 TOTAL (Items 1 -11) $20,000.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 #17 CHILD & FAMILY SERVICES Hilo Transitional Housing NONPROFIT YEAR -END REPORT Hawaii County Council Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Kawena Lopez West Hawai'i Civic Center Building A 74 -5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Agency: Agency Director: Contact Person: Mailing Address: Facility/ Site Address: Fax No.: Email Address: Child & Family Service Howard Garval, President and CEO Phone No: (808) 681 -1418 Heidi Koop, Director of Hawaii Island Programs Phone No: (808) 323 -2664 Child & Family Service 91 -1841 Fort Weaver Road Ewa Beach, HI 96706 West Hawaii: 81 -6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 1266 Kamehameha Ave, Ste A -5, Hilo, HI 96720 (808) 323 -2999 West Hawaii (808) 961 -2073 East Hawaii hkoop @cfs- hawaii.org Brief Summary HILO TRANSITIONAL HOUSING PROGRAM Funds were requested to support the Hilo Transitional Housing Program (Hale Kahua Pa'a), which serves the communities in East and West Hawaii by providing safe housing, skill building and resources to victims of domestic violence. The clients sought to leave their abusive partners and attain self sufficiency and permanent housing. Public Benefits Child & Family Service (CFS) is dedicated to its mission of "Strengthening families and fostering the healthy development of children." Hale Kahua Pa'a has a strong fit with our mission. The Transitional Housing provided safe housing, safety planning, skill building to 11 victims and 25 children during the year. Currently, the 6 units are occupied with 5 women, 1 male, 7 children and there is a waitlist. During the reporting period, 4 women and 12 children transitioned into permanent housing. As a result of the program, the community of Hawaii can enjoy a more peaceful environment to live and raise children. Hale Kahua Pa'a Transitional Housing Program For the fiscal year 2010 -11, CFS requested monies to maintain the 6 units we currently lease, to provide individualized services and safety planning to each family, as well as case management. Weekly visits were provided by a Domestic Violence Specialist to assist families with resources, needed support, and attaining goals they had set for themselves. During this period, 4 participants obtained employment, 1 participant obtained a Veterinarian Assistant certificate, and 2 became enrolled at the University of Hawaii. For those participants unable to work, 2 volunteered their time at the community elementary school by tutoring children and assisting teachers. A goal of the program is to assist participants achieve self sufficiency and financial stability. Budgeting, credit repair and money management information is provided to each participant. In this past year, participants were able to pay down debts, increase their savings and 2 participants were able to get off Welfare. County funds have enabled the Transitional Housing Program to provide safety for victims of domestic violence and their children. As parents have the time and safety to heal, so do their children. Children in the program have shown a higher attendance rate at school and an increase in grades. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Child & Family Service PROJECT NAME: Hilo Transitional Housing Program REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010- June 30, 2011) County of Hawaii $ 10,000.00 State of Hawaii $ Federal Funds $ 146,012.76 Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ 8,354.33 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. COH Office of the Prosecuting Attny $ 11,826.98 b. $ c. $ TOTAL REVENUES $ 176,194.07 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Child & Family Service PROJECT NAME: Hilo Transitional Housing Program County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 Budget Category FY 2010 -11 (07/01/10 - 06/30/1 1) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 6,498.81 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 776.08 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 898.78 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 26.87 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ $ 99.86 6. Occupancy — Rent; Utilities; Repairs & Maintenance 7. Equipment — Purchase; Rental; Repairs & Maintenance 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 1,699.60 TOTAL (Items 1 -11) $10,000.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 #18 CHILD & FAMILY SERVICES Therapeutic Foster Home Program NONPROFIT YEAR -END REPORT Hawai'i County Council Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Kawena Lopez West Hawaii Civic Center Building A 74 -5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Agency: Agency Director: Contact Person: Mailing Address: Facility/ Site Address: Child & Family Service Howard Garval, President and CEO Phone No: (808) 681 -1418 Heidi Koop, Director of Hawaii Island Programs Phone No: (808) 323 -2664 Child & Family Service 91 -1841 Fort Weaver Road Ewa Beach, HI 96706 West Hawaii: 81 -6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 1266 Kamehameha Ave, Ste A -5, Hilo, HI 96720 Fax No.: (808) 323 -2999 West Hawaii (808) 961 -2073 East Hawaii Email Address: hkoop @cfs- hawaii.org exaMO Brief Summary THERAPEUTIC FOSTER HOME PROGRAM For the fiscal year 2011, funds were requested to support the Therapeutic Foster Home Program to work with children who present with severe behavioral challenges such as self- injuries, property damage, physical assaults, truancy, substance abuse, and stealing. Public Benefits Child & Family Service (CFS) is dedicated to its mission of "Strengthening families and fostering the healthy development of children." The Therapeutic Foster Home program is one exemplary example of this mission. CFS' Therapeutic Foster Home program is known for taking in highly challenging children and providing highly skilled therapeutic services. Most of all, these children were provided with a home in a community with a professional network of support. During the reporting period, the Therapeutic Foster Home program provided homes for 10 youth totaling 1,863 bed days. In addition, each youth was provided with intensive therapeutic activities and counseling, family and educational support, and advocacy. The Therapeutic Foster Home Program CFS' Therapeutic Foster Home (TFH) program provided foster placement and clinical services for youth who have been identified as needing out -of -home placement to accommodate their emotional, behavioral, and mental health issues. The TFH program offers a system of support, counseling, and skill building services to youth as well as training and support to foster parents. The behavioral health and residential programs at CFS continue to see an increase in the number of youth in our programs with general neurological challenges. These neurological challenges may be caused by in -utero exposure to substances or other trauma invoking situations. Most of the youth with neurological impairment exhibit combined cognitive, physical, and emotional difficulties. They may have learning impairments, behavioral deficits, increased motor activity, and enhanced conditioned avoidance responses. Due to their behavioral and emotional challenges, caregivers often give up and multiple placements for the youth are a consequence which reinforces problem behaviors and erodes the self esteem of these youth. With the help of the Support Coordinator, the program was able to provide specialized skill training and support to the youth and the therapeutic foster families. CFS continues to strengthen the program component that focuses on the needs of children who have neurological impairment. When these children are placed into our Therapeutic Foster Home program, the Support Coordinator provides additional one - on -one support to allow the child to adjust to his /her new therapeutic foster home, and a new school environment. The Support Coordinator helps to make connections with other children in the community. CFS staff continue to receive extensive training that focuses on working with children between the ages 5 and 12 years old with these difficulties. The performance objectives and output measures showed that 100% of youth demonstrated progress in the development of interpersonal relating and life skills, as measured by their participation in extra- curricular, community, and other pro - social activities. 100% of the youth learned how to be a positive and productive member of a family as measured by their ability to follow daily scheduling and complete household duties. 100% of the youth received assistance progressing towards their identified permanency plan goals. The best outcome has been that clients have been successful and were able to stabilize in their respective therapeutic foster home environment. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Child & Family Service PROJECT NAME: Therapeutic Foster Home Program REVENUE SOURCES FUNDS RECEIVED: FY 2010 -2011 (July 1, 2010- June 30, 2011) County of Hawaii $ 18,000.00 State of Hawaii $ 272,962.77 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 378.10 Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 291,340.87 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Child & Family Service PROJECT NAME: Therapeutic Foster Home Program County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 Budget Category FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $11,188.79 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 1,439.62 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1,543.85 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 65.71 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 164.48 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 190.62 7. Equipment - Purchase; Rental; Repairs & Maintenance 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ $ 640.88 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 2,766.05 TOTAL (Items 1 -11) $18,000.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 #19 DRAGONS EYE LEARNING CENTER Ama Canoe Building Narrative of the Final Report to the County of Hawaii ORGANIZATION: Dragon's Eye Learning Center PROGRAM: Ama Canoe Building CONTACT: Debra Welch, 808 - 965 -9371 FISCAL YEAR: 2010 -11 PROGRAM OBJECTIVE: The objective of this project was to build one dugout outrigger canoe for Kua 0 Ka La Public Charter School. The project is a result of the combined efforts of three organizations, Ama, Kua 0 Ka La , and Dragon's Eye Learning Center. AMA: Ama is a Hawaii nonprofit organization on the Big Island, which has, since 2008, put forth a considerable amount of effort towards advancing canoeing and sailing in Puna. AMA is an acronym of the Hawaiian words `apono, mahalo, and aloha, which translate as acceptance, appreciation, and allowing. The ama is the outrigger to a canoe; here are the goals of Ama's canoe culture program: An immediate priority project is to create canoe launching and landing sites in Puna, Hawaii Island, in order to re- establish the canoe as an often -used means of travel between communities with sites suitable for ocean access. Our canoe - building program is currently focused on using locally available materials to create various types of dugout canoes to be used for different purposes. Most of the canoes will be well equipped for paddling or sailing. Using canoes requires teamwork, therefore is ideal for creating a cohesive community. Interacting with the ocean in this way provides adventure and will help attract people to Ama. Clive Cheetham, founder of Ama, and Michael Carlson bring the knowledge and skills necessary to construct the types of canoes that can handle the ocean conditions in Puna. From 2008 -2009, eight Albizzia logs were roughed out into canoe hulls and transported from the forest to Ama's canoe workshop in Kapoho. THE PARTNERSHIP: Kua 0 Ka La is located just several miles from the canoe workshop, and the school has. over the years, continued to focus on educating and enabling its youth to achieve a lifestyle that includes a relationship with the ocean reflective of Hawaiian heritage. Excited by Ama's mission and offer to work with interested students to build a canoe for the school, a partnership was formed. Both Clive and Michael donated their time, and Clive donated the use of his shop in order to lift the project off the ground during the 2009 -2010 school year. Dragon's Eye Learning Center, a 501 (c) (3) organization, joined Ama during the early phase of the project, assisting with the harvest of the Albizzia logs. It was a welcomed partnership, assisting Ama's solicitation of funding for its endeavors. Grant funding from the County of Hawaii for the following 2010 -2011 year enabled the momentum of the project to continue. PROGRAM ACHIEVEMENTS: Fifteen students participated in the project. A core group of eight participated regularly. Ages ranged from twelve to sixteen. Participation was voluntary. The students were very keen on the project and really looked forward to coming almost every Friday of the school year. The hull of the canoe is almost finished. It is sanded and has the first two coats of epoxy. It will take about one more coat of epoxy and then several coats of varnish to complete the finish. After this work on the wa'a (hull), gunnels will be added (the additional pieces that are put on the walls of the canoe to make it deeper) and then the manus (which are the end pieces), seats, 2 thwarts, 2 iakos, and 1 ama. The ama is the outrigger of the canoe. The students constructed paddles. Each student of the core group, and several others, made one each. All in all, trainers, students, and school staff was very pleased with how far along the canoe progressed, and considered the project very efficiently done. Participating students acquired a diverse set of skills. First, and foremost, the importance of safety was conveyed: safety glasses, dust mask, and hearing protection. Other lessons included learning not to be in a hurry, taking time to set a job up well, and asking questions like, "How will the piece you're working on need to be held ?" and "Is the area clear of obstacles so no one stumbles ?" The challenge is to keep the environment safe and enjoyable, and to promote working together as a team to ensure EVERYONE'S safety. Imprinting effective habits around how to create a safe workspace for oneself and for a group, and in such a specialized environment, is a very valuable opportunity. Wide assortments of power tools were used by students under the supervision of the trainers. No large chainsaws were used by students; however, several students were certified to use the small electric chain saw. Various power sanders, hand adzes, and drills were used. Instruction was given on using standard shop tools such as the joiner, re -saw, table saw, edge sander, chop saw, and planer. There were no injuries. FOLLOW UP: The project is continuing this year with both Clive and Michael again volunteering their time, and Clive donating the use of the shop. Students have been to the canoe workshop three weeks now. Around ten students have been attending. Two more have signed up for the fourth session. To describe the public benefit, one might focus on the value of keeping opportunities open that seem at times to be vanishing for youth. For instance, working out of doors, using one's body, and directing coordination of mind and body towards a productive task. Socially, students benefit from the experience of being contributing, equal members of a community that is creating a real life thing - -a canoe - -as opposed to studying the abstract concept of "canoeing" in a book. A student can understand, "There is a community of people who share a love and passion for the ocean, for the out of doors." Participation with others brings change. There is a canoe where once there was not one. Maybe now the launching and landing sites seem more attainable, not so much like a TV fantasy. Our youth need to be familiar with the best technologies of the old world and the new in order to create a vibrant future. Our power tools helped create a wind and paddle driven vessel, and further a dream. We acknowledge the County of Hawaii and the citizens of Hawaii for supporting our offering to the youth of Puna ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Dragon's Eye Learning Center PROJECT NAME: Ama Canoe Building REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ 0 Federal Funds $ 0 Private Foundations $ 0 United Way Funds $ 0 Admissions $ 0 Donations $ 0 Fundraising $ 0 Pay Phone $ 0 Vending Machines $ 0 Service /Program Fees $ 0 Third Party Reimbursements $ 0 Tuition $ 0 Client Private Fees $ 0 Interest Income $ 0 Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 15,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Dragon's Eye Learning Center PROJECT NAME: Ama Canoe Building Budget Category FY 2010 -11 (07/01/10- 06 /30 /11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 6400 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 0 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 0 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 1250 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 1800.80 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 3548.42 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 1250.78 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 750 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 0 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $0 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 0 TOTAL (Items 1 -11) $ 15,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 20 FAMILY SUPPORT HAWAII Ka`u Family Center Family Support H awai `i To support families and communities in providing love and care for our children. United Way *1. A United Way Agency A [, II' A G ...'f1TY COUNCIL 27 RI I: 57 July 25, 2011 Hawaii County Council Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Kawena Lopez West Hawaii Civic Center Building A 74 -5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 Re: Family Support Hawaii Year -End Report for Ka`u Family Center Dear Mr. Lopez: Enclosed is the year -end report for the Ka`u Family Center. As evident from the narrative portion of this report, Ka`u continues to be a district with much need. The difficult economic condition has had a great impact on the people residing in this rural community. Our agency appreciates your continued support which allows us to provide vital services. We look forward to working with you throughout this next year. Please contact me if you have any questions. Sincerely, Patrick "Paki" Story Executive Director Encl. 75 -127 Lunapule Road, Suite 11, Kailua -Kona, HI 96740 -2119 I Phone: (808) 326 -7778 I Fax: (808) 326 -4063 Visit: www.familysupporthawaii.org I Email: info @familysupporthawaii.org Annual Report 2010 -2011 Family Support Hawaii Ka'u Family Center July 18, 2011 The Ka'u Family Center is open daily and easily accessible for those in the community. It continues to be a welcoming place providing a comfortable setting with places to sit and toys for children to play with while parents gather information from the Family Center Coordinator. Families in need come to the center for emergency food and also for clothing, shoes and household items that have been donated by generous community members. A list of other food resources, including applications for public assistance, is provided to families when they receive supplies. Access to computers and other office equipment, very limited in this rural community, is also available along with information and referral services. Again this year, there is a noticeable increase in job searching and job applications on the internet. Many groups, organizations and individuals use the Family Center as a central source to "get the word out" into the community. The Ka'u Family Center Coordinator facilitates the Ka'u Community Partnership which meets bi- monthly to address community needs. This is an opportunity for participants to both voice concerns and celebrate successes. The most current project was created to provide foster care packages to children within our community. Assistance League of Hawaii donated four complete care packages and the Bay Clinic, Inc., collected items for care packages at all their sites. A total of fifty -six foster care packages were collected and made available to children going into foster care in Ka'u. The members of this committee are representatives of Tutu and Me, Queen Liliuokalani Children's Center, Friends of Kahuku Park, Ocean View Community Association, Once Upon a Story, Naalehu Elementary School, Naalehu Main Street, Ka'u Chamber of Commerce, Public Health Discovery Harbour Community Association and various other community individuals. Service providers, community groups and individuals are always invited to attend. The meeting is a great way to get information out into the community. The Ka'u Family Center coordinator is also a member of the Ka'u Community Action Team which addresses substance abuse prevention by providing drug free events /resources in the community. The members represent Adult Mental Health, Ka'u High School, Naalehu Elementary School, Queen Liliuokalani Children's Center and community volunteers. Staff also partners with the other groups and organizations to provide events in the community. Throughout the year several organizations benefitted from the use of the Family Center to facilitate classes. Some of these classes included: • Parents Attentive to Children (PATCH) was able to provide free community based trainings. The Basic Series and the West Ed Infant/Toddler Series were offered. • Neighborhood Place of Kona provided needed parenting classes. • Substance abuse counseling and assessments services were offered. • Sexual Assault Support Services abuse treatment services were offered. The Ka'u Family Center is also a site for ALU LIKE Employment and Training Program. The Family Center Coordinator provided training work experience to a high school student. The position provided was office assistance which included computer tasks like updating a community service directory. The student was scheduled to work for six weeks. The Ka'u Family Center houses the Ka'u Child Development Program, Early Head Start Program, Malama Perinatal Program, and a Non - School Hour youth program. Additional groups and organizations utilize the facility for meetings, trainings and other direct services to families. The Family Center Coordinator assisted and participated in the event Ka O'hana 0 Honuapo Ho'olaulea where over 500 people attended. The coordinator distributed Family Support Hawaii program informational brochures and fliers to the community that listed activities that encourage being drug -free. On behalf of the Family Center, the coordinator organized an annual community food drive. Community individuals and groups donated to the Family Center throughout the year. A total of $978.00 in monetary donations was raised to supply the emergency food pantry. Also during this time a truck load and many boxes of food, along with a donation of 500 pounds of rice from 0 Ka'u Kakou, a community service organization, was received. The rice was shared with both the Ocean View Pantry and a local senior center. Most recently, during the final quarter of the fiscal year, a fundraiser for our emergency food pantry was organized. This was held during the first annual Ka'u Family Fun Fest. Newman's Orchids of Puna donated 75 blooming orchids for the fundraiser which successfully brought in $595.00 of donations to benefit the pantry. We have been notified that we are recipients of a technology grant and look forward to upgrading the computer lab at the Family Center and providing a telecommunication hub for agencies and individuals island -wide. This should take place within this next fiscal year. Several success stories have transpired over this past year. They should be shared as a testimony on the impact of the vital role the Ka'u Family Center holds within the heart of this community. One such story is that of a homeless man that was referred to the Family Center by a local service provider. This gentleman was able to utilize the computer for a job search and receive linkages for housing assistance. This man is now employed and providing a home for his family. For this and many other successes we are grateful to have the generous support of the County of Hawaii. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Family Support Hawaii PROJECT NAME: Ka' u Family Center REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 20,000 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 978 Fundraising $ 595 Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 21,573 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2 01 0-1 1 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Family Support Hawaii PROJECT NAME: Ka.0 Family Center Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 9688 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 1777 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1375 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 0 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 828 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 5651 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 508 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 0 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 95 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 23 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 0 TOTAL (Items 1 -11) $19,945 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 DEPOSITED WITH THE DEPARTMENT OF FINANCE TREASURY DIVISION COUNTY OF HAWAII GENERAL FUND FUND 23 DATE SOURCE SYM. 3611.05 DETAIL FUND OR APPROPRIATION August 12, 2011 SOURCE OF RECEIPT AMOUNT Sundry Revenues - FY11 From: Family Support Services of West Hawaii Bank of Hawaii Check # 26542 $ 55.00 Dated 8/3/2011 PROJECT: Ka'u Family Center For: County Nonprofit Grants went unspent for FY 2010 -11. Grand Total $ 55.00 Department Signed Budget Receipt of Deposit Hereby Acknowledged Treasurer vvl i r ..+■t1 V wa..J %Jr- VVG.71 rl/MVVM11 Payee Director of Finance Vendor ID D485 Account #: Invoice Description COH0611 Refund of COH grant un -spent funds FY11 Discount $0.00 26542 26542 8/3/2011 Amount $55.00 Total : $0.00 $55.00 FAMILY SUPPORT SERVICES OF WEST HAWAII 75 -127 LUNAPULE RD. SUITE 11 808- 326 -7778 KAILUA -KONA, HAWAII 96740 .. "Fifty Five and 00/100 Dollars PAY TO THE ORDER Director of Finance OF BANK OF HAWAII AIEA BRANCH 012 AIEA, HAWAII 96701 59- 102 -1213 rip 26542 26542 3 A DATE AMOUNT 8/3/2011 $55.00 J TWO SIGNATURES REQUIRED IF OVER $3000.00 AUTHORIZED SIGNATURE PO 265420 1:L2130 L0 281: 00 5 7u11064 SO L11' #21 FRIENDS OF BIG ISLAND DRUG COURT Friends of Big Island Drug Court Friends of Big Island Drug Court The Friends of Big Island Drug Court is a 501©3 nonprofit corporation that provides funding and other support for the clients and programs of Big Island Drug Court. The mission of the Big Island Drug Court is to help address societal problems related to substance abuse in order to minimize their societal and economic costs, and to protect the Big Island community by providing timely and effective treatment for drug offenders with appropriate sanctions and incentives. A drug court is a special court given the responsibility to handle cases involving non- violent drug -using offenders through intensive supervision and comprehensive treatment for substance abuse. Those in the drug court program may have been diverted to the court rather than being prosecuted for their drug offense, or they may have been sent to the court after having plead guilty to a drug offense. Successful completion of the treatment program, which may take one year or more, normally results in having charges against defendants dropped or court jurisdiction terminated. The Big Island Drug Court program is now in its seventh year of operation. Since the Judiciary -run Drug Court has limitations on how their funds can be used, the Friends are able to assist with things that they cannot fund, such as rewards and incentives to clients during their drug -free journey. This includes such things as gift certificates, movie tickets, gas vouchers, loans or awards for tuition to further their education, and loans or awards for housing, travel or other such needs. For the past two years, the Friends have also supported the establishment and activities of an active alumni group to provide ongoing support to graduates. The Friends also sponsors graduation supplies for Drug Court clients, and responds to individual requests for support. All programs and activities are conducted by volunteers, as there are no paid employees. The organization is governed by a volunteer board of directors, representing a cross - section of individuals from across the island. They include: President, Carol VanCamp; Vice President, Peter Kubota; Secretary, Susan Jung; and Treasurer, Barry Taniguchi. Other board members include: Brian Iwata, CPA, Robert O'Meara, Irene Nagao, Nate Chang, John Yates, Carol Kitaoka, and Freddy Rice. The Friends is designed to integrate community /private support into governmental efforts directed at the rehabilitation of adult men and women, and juveniles, who are charged with or convicted of non - violent felonies and assessed as chemically dependant or alcohol and/or other drugs, by securing financial support for governmental efforts to operate Big Island Drug Court in the Third Circuit. Through private donations and fundraising, the Friends have been able to provide financial rewards and incentives to motivate Drug Court clients, and also to provide critical support in other areas of their lives. The specific goal is to assist in ways that government cannot to help clients successfully complete the Drug Court program and return to society as contributing members. Through May 31, 2011, the Adult Division of Big Island Drug Court has taken in 274 clients between the Kona and Hilo sides of the island. A total of 135 of these clients have graduated, and there has been only a 8.15% recidivism (convicted) rate, or more importantly, an 83.99% success rate, which is much higher than traditional incarceration programs. With strict requirements and supervision through the program, 44 clients were terminated from the program and returned to jail. Through May 31, 2011, the Juvenile Division of Big Island Drug Court, which has only been in operation for the past five years, has taken in 57 clients. So far, the Juvenile Division has experienced a 0% recidivism rate. Without this successful Big Island Drug Court program, the costs to society to incarcerate these clients would be significantly higher, and the clients themselves may never have had the chance to be rehabilitated and returned to the community as productive drug and alcohol -free citizens. It truly does change lives. Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: FRIENDS OF THE BIG ISLAND DRUG COURT PROJECT NAME: FRIENDS OF THE BIG ISLAND DRUG COURT REVENUE SOURCES County of Hawaii State of Hawaii Federal Funds United Way Funds Admissions Donations Fundraising Pay Phone Vending Machines Service /Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (Please list): a. b. Attachment 1 FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30. 2011 $10,000.00 TOTAL REVENUES $10,000.00 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -2011 Attachment 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: FRIENDS OF THE BIG ISLAND DRUG COURT PROJECT NAME: FRIENDS OF THE BIG ISLAND DRUG COURT FY 2010 -11 (07/01/10 - 06/30/11) Budget Category ACTUAL EXPENDITURES 1 Personnel: Salaries $0.00 (For employees supported by County grant funds) 2 Employee Benefits - Health & Dental Insurance; Other Benefits 0.00 (For employees supported by County grant funds) 3 Payroll Taxes - FICA, SUI, Worker's Companesation, TDI 0.00 (For employees supported by County grant funds) 4 Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; 0.00 Administrative Fees; Other 5 Supplies - Office; Program: Consumable; Telephone; Postage & 0.00 Freight 6 Occupancy - Rent; Utilities; Repairs & Maintenance (PO Box) 176.00 7 Equipment - Purchase; Rental; Repairs & Maintenance 0.00 8 Insurance - General Liability; Auto; Fire: NDOA Board Insurance 1,815.10 9 Operations - Printing; Publications /Subscriptions; Membership 732.20 Dues; Staff Training; Auto Gasoline Purchase 10 Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement 0.00 11 Other - Tax Screening; Client Assistance; Contract Services; Miscellaneous; Program Expenditures 7,276.70 TOTAL (Items 1 -11) $10,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 # 22 FRIENDS OF CHILDRENS JUSTICE CENTER - EAST HAWAII Special Needs and Enhancement Friends of the Children's Justice Center of East Hawaii 1290 Kinoole Street • Hilo, HI 96720 Ph: (808) 935 -8755 ♦ Fax: (808) 933 -0968 ♦ Email: fcjceh @hawaii.rr.com August 26, 2011 Hawai'i County Council Human Services, Social Services, and Public Safety Committee (nonprofit grants) c/o Kawena Lopez West Hawaii Civic Center Building A 74 -5044 Ane Keohokalole Hwy. Kailua Kona, Hawaii 96740 County Grant Award for Fiscal 2010 -2011 Friends of the Children's Justice Center of East Hawaii Year End Report Dear Kawena, Please pass on our sincere thanks to the Hawai'i County Council and all committee members for their support of our organization. The grant awarded to the Friends of the Children's Justice Center of East Hawaii (FCJCEH) for fiscal year 2010 -2011 is greatly appreciated by the Board of Directors, staff, volunteers, and the hundreds of children whose lives were impacted by this grant. The FCJCEH expended all County funds for the Special Needs and Enhancement, Center Support and the Prevention/Education Programs. Please review the the attached report and do not hesitate to contact me if you have any questions or require additional information. Rachel Pedro, Program Coordinator Friends of the Children's Justice Center of East Hawaii Jill J! unski, Treasurer Board of Directors KONA COUNTY COUNCIL Friends of the Children's Justice Center of East Hawai (F CRI) 2010 -2011 Final Report The County of Hawaii awarded $10,000 in grant funds to the Friends of the Children's Justice Center of East Hawaii (FCJCEH aka Friends), for fiscal year 2010 -11. These funds were disbursed throughout the fiscal year in their entirety - with no balance, supporting the needs of abused and neglected children within our geographic districts from Hamakua to Ka'u. The Friends also continued to rely on our additional grants received through: Teresa Hughes Foundation (Restricted for Program Use: $31,500/Unrestricted for Operating Expense: $3,500); Victoria and Bradley Geist Foundation (Restricted for Program Use: $41,400/Unrestricted for Operating Expense: $3,600); Hawaiian Island United Way ($2,400); and other smaller grants from community businesses, organizations and foundations, such as: Visitor Industry Charity Walk ($3,000); Young Brothers Hawaiian Tug & Barge Grant $1,000; The Ross Foundation ($2,000) and Ironman Foundation ($500). The Friends remain appreciative to the County of Hawaii for all funds received via the Hawaii County Council. Utilizing funds from the Hawaii County grant, other grant sources and our fundraising efforts, via our Special Needs and Enhancement program, the Friends were able to fill 985 requests, providing resources for items such as: clothing, school supplies, summer and intersession programs, team sports registration, car seats and diapers and many other emergency or life enhancement items for abused and neglected children. We also funded training programs for professionals (therapists, police, and Social Workers) to learn standard, state of the art practices (ie forensic interviewing) used to assist in child abuse cases. The Friends Special Needs and Enhancement Program is designed to help young victims re- establish their self - esteem and develop positive self -worth by providing funds and resources in the following areas: * Emergency or Essential Items: diapers, clothing, furniture, toiletries, car seat, stroller, etc. * Educational Support such as: school supplies, tuition, day care, after school program, etc. * Enhancement Items or Activities such as: school pictures, prom dress, graduation cap & gown, registration fees for team sports, holiday gifts, martial arts classes, art classes, dance lessons, etc. * Transportation: ground and air. Our board participates in ongoing Prevention /Community Education activities, enhancing awareness of child abuse and educating the public of available resources to prevent abuse or secure assistance. In 2010/2011, the Friends participated in the Puna Informational Fair, the University of Hawaii at Hilo Hawaiian Family Affair, the Boy Scout Makahiki Festival, the East Hawaii Coalition to Prevent Child Abuse and Neglect Annual Celebrate Your Family Day, and many other presentations at churches, schools, and Rotary Clubs. We work in partnership with the East Hawaii Coalition to Prevent Child Abuse and Neglect for many of these community education activities. Page 1 of 2 The Friends Board continues to seek ways to secure funding for the organization and its programs. We have become an accepted and valuable organization throughout the community, and financial support is noted through our ongoing and successful fundraising efforts, including our annual Phantom event and our Prevent Child Abuse Golf Tournament. In partnership with the Children's Justice Center of East Hawaii, a branch of the Hawaii State Judiciary, the Friends will continue to provide services fulfilling our mission to help sexually, physically, emotionally abused and neglected children. In order to provide these services, we continue to require assistance from our primary funding sources including the Hawaii County Council non - profit grant program. Your funding continues to be an essential part of our success an appreciated benefit to the East Hawaii community. Page 2 of 2 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Friends of the Children's Justice Center of East Hawaii PROJECT NAME: Special Needs and Enhancements Program REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 10,000.00 State of Hawaii $ 0.00 Federal Funds $ 22,496.00 Private Foundations $ 85.467.00 United Way Funds $ 2,400.00 Admissions $ 0.00 Donations $ 2,952.00 Fundraising (KI D.{ -) $ 4,018.00 Pay Phone $ 0.00 Vending Machines $ 0.00 Service /Program Fees Tom' 44.1`rh3 Fates $ 1,230.00 Third Party Reimbursements $ 0.00 Tuition $ 0.00 Client Private Fees $ 0.00 Interest Income $ 665.00 Others (please list) a. Special Events $ 17,763.00 b. Reimbursements $ 324 C. Administrative Fees $ 620 TOTAL REVENUES $ 147,935.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Friends of the Children's Justice Center of East Hawaii PROJECT NAME: Special Needs and Enhancements Program County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 Budget Category FY 2010 -11 (07/01/10 - 06/30/11 ) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 4,500.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 0.00 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 443.00 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 0.00 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 0.00 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 0.00 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 0.00 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 2,717.00 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 0.00 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 0.00 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 2,340.00 $ 10,000.00 TOTAL (Items 1 -11) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 23 FRIENDS OF CHILDRENS JUSTICE CENTER - WEST HAWAII Enhancement and Basic Needs August 22, 2011 FRIENDS of the Children's Justice Center of West Hawai'i 77 -6403 Nalani Street • Kailua -Kona, Hawai'i 96740 Office: (808) 331 -2425 • Fax: (808) 327 -4988 E -mail: fcjcwh @hawaii.rr.com Hawai'i County Council Human Services, Social Services, and Public Safety Committee (Non- Profit Grant) c/o Mr. Kawena Lopez West Hawai'i Civic Center Building A 74- 5044 Ane Keohokalole Highway Kailua -Kona, HI 96740 Dear Mr. Lopez and Hawai'i County Council Committee, On behalf of the FRIENDS of the Children's Justice Center of West Hawai'i Board of Directors and West Hawai'i keiki we are honored to serve, mahalo nui loa for your continued commitment to improving the quality of life and increasing opportunity for keiki and ohana in Hawai'i. The Hawai'i County Non - Profit grant funds have allowed us to provide critical support and assistance to so many child victims during times of crisis and what they have described as the "worst ", "horrible ", "hopeless and hurtful ", times in their young lives. Established as a 501 (c) 3 non - profit organization, the FRIENDS of the Children's Justice Center of West Hawai'i strives: • To provide assistance to children who have been traumatized by sexual assault, physical abuse or neglect, or who have been witnesses to violent crime; • To support the Children's Justice Center of West Hawai'i; • To promote the awareness and prevention of child abuse. Our goal is "to help a victim become a child again ". For over 20 years, the FRIENDS have been committed to supporting the healing process for thousands of child and teen victims of abuse and neglect in West Hawai'i. Again, on behalf of the keiki we are honored to serve, thank you for your support and participation in helping to heal and prevent the traumas caused by child abuse and neglect. Together we will continue to strive to build brighter futures for keiki and ohana in our West Hawai'i communities! With sincere appreciatio Michelle Ono Executive Director FRIENDS of the Children's Justice Center of West Hawai'i Final Report for Hawai'i County Human Services Non -profit Grant for Fiscal Year 2010 -2011 Enhancement and Basic Needs Program Client Services (Support) PUBLIC BENEFIT DERIVED FROM THE ENHANCEMENT AND BASIC NEEDS PROGRAM The FRIENDS of the Children's Justice Center of West Hawai'i (FCJC -WH) provides the only "Enhancement and Basic Needs" program dedicated specifically to provide assistance to child and teen victims of abuse, neglect, and domestic /family violence who reside in the areas of Ka'u through Waimea, to Hawi, North Kohala (West Hawai'i). The County of Hawai'i Human Services grant continues to be an essential component in the growth and success of the Enhancement and Basic Needs program. Our goal is to help a victim become a child again by supporting them throughout their healing process. The children we serve are incredibly diverse as reflected in our Hawai'i community. On behalf of the children we are privileged to serve, thank you for your time, generosity, and commitment to improving the quality of life for keiki in West Hawai'i. Statistical Background Information: From July 1, 2010 through June 30, 2011 the FCJC -WH processed 1237 requests, Hawai'i County funds were used for 256 of those requests. This is an increase in both requests and use of Hawai'i County funds from the 2009 -2010 Hawai'i County fiscal year. The attached report on the use of Hawai'i County funds provides detailed information regarding the type of requests funded for the 2010- 2011 County of Hawai'i fiscal year and also includes a few case summaries to illustrate how Hawai'i County Grant funds are impacting the lives of child victims in West Hawai'i. Children's Justice Center Support: The FCJC -WH is presently co- located in Kailua -Kona with the Children's Justice Center of West Hawai'i (CJC -WH). We provide support to and work in partnership with the CJC -WH to provide a warm, child friendly atmosphere to help ease the stress that an investigation may cause children/teens who are brought to the CJC -WH for forensic interviews regarding allegations of child abuse. All interviews are recorded to lessen the need for a child to have to endure repetitive interviews by the multiple agencies that respond to allegations of child abuse. Without a Children's Justice Center, children would be interviewed at police stations, hospitals, and/or perhaps in the homes /places the alleged abuse occurred. The FCJC -WH provides refreshments and a small stuffed animal to each child that is brought to the Children's Justice Center of West Hawai'i, including siblings of the interviewee. Another unique service we provide is the support of professional development through agencies such as the CJC -WH, who regularly facilitate meetings and training opportunities for Hawai'i professionals who respond to and work with the child abuse victims and their families. Food Coupons: Hawai'i County funds are used to provide coupons from various food places such as McDonald's, Subway, and Dairy Queen. The coupons are provided to Department of Human Services, Child Welfare Division staff. The social workers and aides use the coupons to provide meals /snacks for children who are being taken into protective custody, transported to and from court and/or supervised visitation. This is an important morale boost in such a difficult time of transition. The DHS /CWD staff submit a ledger to the FCJC- WH to ensure proper use of funds. "You've Got a FRIEND Bag ": The FCJC -WH FRIEND Box has evolved into a "You've Got a FRIEND Bag" which is a personalized duffel bag so children/teens have a suitable and dignified way of transporting and maintaining their clothing and personal items vs. a plastic shopping bag. This duffel bag contains a new pillow, homemade pillow case from the Aloha Quilters of West Hawai'i, Unity Church Kona - Kohala, and other individuals, a small blanket, full size shampoo and conditioner, toothbrush, toothpaste, hairbrush, soap, deodorant, washcloth, blank journal, pens, pencils, colored pencils, hat, snacks, N8Tive Designs hat, and other various items to help ease the trauma a sudden transition into protective custody may cause a child. Beginning July 2010, The "You've Got a FRIEND Bag is now available to children who are transitioning in or out of domestic abuse shelters to help meet the needs of this vulnerable and often overlooked population. Case Summary: Using County of Hawaii grant funds the FCJC -WH were able to provide two siblings, ages 11 and 13, who had just completed a forensic interview at the Children's Justice Center of West Hawaii, with a "You've Got a FRIEND Bag ". Despite being victims of confirmed horrific physical and emotional abuse, these children were so thrilled at their new bags that they took everything out and examined everything as if they had just found treasure. They took turns comparing snacks, the smells of the shampoos and soaps, and • even "tested out" each other's pillows. To be able to help a child, who is dealing with such a painful, tragic and often unspeakable reality, find a reason to smile is such a blessed gift for which we are immensely grateful. These children suffered years of abuse, isolated and in silence. On the day of their disclosure, County of Hawaii funds were used to help them know that they are not alone, that they matter, and they will be supported through their healing process. Holiday Gifts for Child and Teen Victims of Abuse: The FCJC -WH has identified and addressed the need to provide extra enhancement support to over 100 child/teen victims of abuse and neglect during the holiday season. Many of the children and teens we provided Christmas gift bags to were presently in foster care and the domestic abuse shelter in West Hawai'i. With help from caring volunteers, the FRIENDS were able to provide individualized gift bags to each child and a personalized holiday card signed by the FRIENDS Executive Director, Michelle Ono. It was a blessing to hear how happy a child was to receive his very first Christmas card with his name on it. The greatest impact is not the material items provided but knowing that these children understand that they are remembered and that people in their community, even complete strangers that they will never meet, genuinely care about them. What a gift it is to be able to share the greatest expression of the holiday spirit. Extracurricular activities and camps: The FCJC -WH using County of Hawaii grant funds were able to sponsor participation in athletic programs such as high school athletics, Pop Warner football, AYSO soccer, martial arts, therapeutic horseback riding lessons and gymnastics. County of Hawai'i grant funds were also used to support much needed enhancement activities such as participation in art camps, Summer Fun, horseback riding camps and various other school intercession activities such as theater workshops and music lessons. The FCJC -WH is also helping to support the local businesses by enabling children who would otherwise be unable to attend due to lack of funds enroll and participate. Case Summary: A teenage girl, who had endured years of horrendous sexual and emotional abuse by her step father and other males. She suffered in isolation and in silence. Upon her emergency protective foster placement we provided her with our You've Got a FRIEND Bag, to help ease the transition into her new foster home. One the day of her courageous disclosure, we were able to help her know that she was heard, she was believed and she was not alone. Shortly after placement, we began sponsoring her ukulele lessons and bought her very own ukulele so she could play anywhere, anytime she wanted to. She learned quickly and soon started to hum words to songs. At night she would sing softly when she couldn't sleep. She started to sing in the light and there, she literally found her voice, and what a beautiful voice it is. And now She sings. She sings when her heart is happy. She sings when she is heart is hurting. She sings because for the first time in her life, she believes she can. She sings because people like you listened and believed in her. She will continue to sing because in her song she has found courage and from that courage she has begun to heal. The FCJC -WH assisted with 20 Winners' Camp Leadership Academy on Oahu sponsorships. The camp's innovative program is designed to provide critical tools for personal and academic success in school and relationships. The FCJC -WH Board of Directors believes the Winners' Camp experience to be a "life- changing" event for many of the teens who attend. The FCJC -WH Board makes a major commitment to support Winners' Camp participation by West Hawai'i teens every year. The FCJC -WH Board has also made a commitment to develop follow -up activities for the returning campers that will reinforce the values, skills and goals set while attending Winners Camp. The FCJC -WH has collaborated with several agencies such as Project Visitation, Salvation Army Ke Kama Pono, and other fellow non profits to provide safe and nurturing activities for West Hawaii Winners' Camp graduates. Clothing and Basic Needs: The FCJC -WH using Hawaii County Grant funds continues to provide school clothing, clothing, and school supplies for children in the West Hawai'i Domestic Abuse Shelter. These children arrive with little to nothing and due to the danger involved in such a protective crisis situation, it is difficult for them to receive services that protect their confidentiality and safety. The FCJC -WH is able to serve this population while meeting their need to protect and maintain confidentiality. Outreach: The FCJC -WH recognizes that 100% of FCJC -WH referrals are from community professionals who work directly with and behalf of child/teen victims of abuse and their families. The FCJC -WH provides in- service meetings, phone calls, mailings, emails, numerous personal interactions, and monthly multidisciplinary agency meetings to ensure a broad, effective, and diverse network of professionals are aware and able to utilize FCJC -WH assistance. Examples of professionals who regularly submit assistance requests include private therapists, volunteer and court appointed guardians ad litem, DHS -Child Welfare Division social workers, Catholic Charities voluntary case managers and therapeutic foster case managers, Child and Family Services Domestic Violence Safe House case managers, The Neighborhood Place of Kona case managers, Family Guidance Center/Department of Health, Family Support Hawaii child advocates, Office of the Prosecuting Attorney Victim Assistance Counselor, DOE social workers and DOE behavioral specialists. ATTACHMENT 1 Summary of FY 2010 -11 Income FRIENDS of the Children's Justice Center AGENCY /ORGANIZATION: of West Hawai' i PROJECT NAME• Enhancement and Basic Needs REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 -June 30, 2011) County of Hawaii $ 10000.00 State of Hawaii $ 0.00 Federal Funds $ 0.00 Private Foundations $ 64650.00 United Way Funds $ 277.32 Admissions $ 0.00 Donations $ 0.00 Fundraising $ 8241.58 Pay Phone $ 0.00 Vending Machines $ 0.00 ServicelProgram Fees $ 0.00 Third Party Reimbursements $ 0.00 Tuition $ 0.00 Client Private Fees $ 0.00 Interest Income $ 1460.35 Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 123 712.40 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures FRIENDS of the Children's Justice Center of West Hawaii AGENCY /ORGANIZATION: PROJECT NAME: Enhancement and Basic Needs Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 0.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 0.00 $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds 0.00 $ 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 0.00 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 0.00 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 0.00 7. Equipment - Purchase; Rental; Repairs & Maintenance 0.00 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 0.00 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 0.00 $ 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement 0.00 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous ! $ 10000.00 TOTAL (Items 1 -11) $ 10000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ENHANCEMENT /BASIC NEEDS EXPENDITURES 2010 -2011 COUNTY OF HAWAII FUNDS Expenditure Category 7/1/10- 12/31/10 1/1/11- 6/30/11 TOTALS Enhancements /Other $ 200.00 $ 350.00 $ 550.00 Emergency /Basic Needs /Other $ 200.00 $ 250.00 $ 450.00 Athlectic Lessons $ - $ 300.00 $ 300.00 Athlectic Supplies $ 125.00 $ 190.00 $ 315.00 Clothing $ 1,400.00 $ 800.00 $ 2,200.00 Christmas bags • $ 2,000.00 $ - $ 2,000.00 Education $ 712.50 $ 87.00 $ 799.50 Food Coupons $ 175.00 $ 100.00 $ 275.00 Food $ - $ 220.00 $ 220.00 FRIEND Boxes $ 41.57 $ - $ 41.57 School Supplies /Fees $ 490.00 $ 54.00 $ 544.00 Summer Camps $ - $ 898.93 $ 898.93 Summer School $ - $ 393.00 $ 393.00 Travel /Transportation $ - $ 140.00 $ 140.00 Therapy $ 200.00 $ - $ 200.00 Winners' Camp Reunion Activites $ - $ 260.20 $ 260.20 Winners' Camp $ 243.40 $ 178.40 $ 412.80 TOTALS: $ 5,787.47 $ 4,221.53 $ 10,000.00 # 24 GOODWILL INDUSTRIES Job Connections Goodwill • Industries of Hawaii, Inc. August 13, 2011 Office of the County Clerk Hawai'i County Council ATTN: Year -End Report 25 Aupuni Street Hilo, HI 96720 E( ; r D 232II RUG 15 51f n3• COUNT tt- HAWAII Dear Office of the County Clerk, This will serve as the narrative report in regards to the FY 2010 -2011 Grant Award of $7,500 for Goodwill Industries of Hawaii, Job Connections program. During the fiscal year 2010 -2011, the Job Connections program of Goodwill Industries of Hawaii received $7,500 from the County of Hawaii. Goodwill Industries invested these grant monies to provide the following services to individuals meeting income eligibility requirements of at or below 150% of the federal poverty guidelines: 1) intake and assessments that identified skills, individual job satisfaction requirements, and barriers and solutions to employment; 2) twenty hours of job readiness training and 3) job development /job placement assistance. Each participant, with the help of Employment Counselors, developed an Individual Program Plan that assisted clients in setting goals for self - sufficiency. The Job Connections program performed assessments and intake services for a total of 95 clients between July 1, 2010 and June 30, 2011. Of those 95, 93 completed twenty hours of job readiness training and 73 were placed into meaningful employment. Additionally, 36 secured subsequent job placements totaling 109 placements for the year. Of the 73 participants who secured employment 22 (30 %) were on the West side of the Big Island thus, solidifying the need for support for those relocating from East Hawaii. Of the 22 placements in West Hawaii, 11 were identified as ex- offenders. Employment Counselors focused on job development on the West side and provided post - employment support. As a result of continued support in an effort to assist participants in job retention strategies, 25 stayed employed for three months; 10 people kept their jobs for six months, and 9 people kept their jobs for one year and as of June 30, 2011. Since many placements were made during the last half of the year, future months will determine higher retention rates. In addition, the program began assessing clients for communication skills and healthy boundaries for our work - furlough clients. A new workshop was made available for those who were deemed appropriate for the class. The program continued to participate in the Going Home Consortium by serving on the Co -Case Management Committee and the Job Readiness Committee. One of our staff members attended "Mentor" training for provided by HiWEDO for the purpose of training others to mentor ex- offenders. we see the good. we see the will. Goodwill works. Mahalo nui loa to the County of Hawaii for helping Goodwill Industries of Hawaii make such a positive impact on these individuals and their families. Respectfully Submitted, Phyllis Wintter Program Manage r Job Connections 2 ATTACHMENT 1 Summary of FY 2010-11 Income AGENCY/ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Job Connections REVENUE SOURCES ____ ^ FUNDSR��ENED�FY2O1�4� (July 1^20nV- June 30, 2011 ~— County of Hawaii $ 7.500.00 State of Hawail - Federal Funds $ - Private Foundations $ - United Way Funds $ - Admissions $ _ Donations $ - Fundraising $ ' Pay Phone $ _ Vending Machines $ ' Service/Program Fees $ - Third Party Reimbursements $ _ Tuition $ - Client Private Fees $ ' Interest Income $ _ Others (please list) a. Operating Funds $ ' b. � ' ~ - $ ' TOTA REVENUE ' | 7500001 County of Hawail - Offlco of the County Clerk Nonprofit Grants - FY 2010-2011 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Job Connections ATTACHMENT 2 Budget Category FY 2010 -11 (07/01/10 -- 6/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds only) $ 7,500.00 2. Employee Benefits - Health & Dental Insurance;Other Benefits (For employees supported by County grant funds only) $ - 3. Payroll Taxes - FICA, SUI, Workers' Compensation, TDI (For employees supported by County grant funds only) 4. Professional Fees - Legal; Accounting /Bookeeping; Audit Fees; Administrative Fees; Other 5. Supplies - Office, Program; Consumable; Telephone; Postage & Freight, Other 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ - 7. Equipment - Purchase; Rental; Repairs & Maintenance $ - 8. Insurance - General Liability, Auto: Fire; Board Insurance $ - 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ - TOTAL (Items 1 - 11) $ 7,500.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 # 25 GOODWILL INDUSTRIES Work Experience for Persons of Disabilities Goodwill Industries of Hawaii, Inc. August 24, 2011 9 prodwill Hawaii County Council Attention: Steve Lopez West Hawaii Civic Center, Building A 74 -5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Dear Committee Members, If ,1 Y`' ^' 1?1: t3 This will serve as the narrative report in regards to the FY 2010 -11 Grant Award of $25,000 for Goodwill Industries of Hawaii. During the fiscal year 2010 -11, Goodwill Industries of Hawaii received $25,000 from the County of Hawaii. Goodwill Industries invested these grant monies to enhance and expand a Work - Experience Program to provide wage subsidy for participants with disabilities who are enrolled in a Goodwill Industries training program. Participants were able to choose to participate in the Janitorial Program or the Textiles/Wares Processing Program. Adaptive equipment allowed program participants to improve performance to meet essential job functions. The Work Experience program followed guidelines as set forth by the Department of Labor. Goodwill Industries has a sub minimum wage certificate that requires the following: a standard be set for each work station, community wage survey be conducted annually, and that each participant's productivity is measured every six months. Goodwill followed each standard in the implementation of the Work Experience Program. Preliminary training through a mentoring program was conducted during the first two weeks of entry into the program. Daily staff supervision of work activities was performed in order to provide continual instruction and to reinforce correct work procedures. Participants received a bi- monthly paycheck as determined by the hours they worked. Through the grant award, 17 individuals with Developmental Disabilities learned the power of work, experienced the joy of a paycheck, learned valuable vocational skills and are progressing in their goals toward self - sufficiency. Funding from the County of Hawaii was used to train and compensate the individuals. Training was provided to allow them to attain and maintain skills in the areas of making choices, mobility, community access, communication, interpersonal relationships, social competency, money management, job safety, and pre - vocational readiness. Each participant's goals were developed in an Individualized Plan. Oahu Administrative Office 2610 Kilihau Street Honolulu, HI 96819 -2020 Business: (808) 836 -0313 Facsimile: (808) 833 -4943 Beretania Office 1085 South Beretania Street Honolulu, HI 96814 -1603 Business: (808) 524 -6942 Facsimile: (808) 521 -1637 Hawaii Hilo Office 500 Kalanianaole Avenue, Suite 3 Hilo, HI 96720 -4756 Business: (808) 961 -0307 Facsimile: (808) 969 -3861 Maui Maui Office 250 Alamaha Street, Suite N16 Kahului, HI 96732 Business: (808) 873 -3972 Facsimile: (808) 873 -3974 Website www.goodwill.orq www.hi000dwill.orq we see the good we see the will. Goodwill works. Program participants were provided with valuable work experience to enhance their skills in a real work environment and learned the value of earning a paycheck. Funding was also utilized to expand pre - employment and computer based training for program participants with more severe physical limitations. Purchases included adaptive accessories and software for two previously purchased touch screen computers. This assistive technology enhanced our successful Work Experience Program, allowing greater participation of 9 additional participants in learning the magic of computer technology and by providing additional tools for independence and self- sufficiency. Mahalo nui loa to the County of Hawaii for helping Goodwill Industries of Hawaii make such a positive impact on these individuals, their families and the community. Respectfully Submitted, )//1 io-it&t_ Mary Roblee Program Manager Developmental Disabilities ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Work Experience for Persons with Disabilities REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 -- June 30, 2011) County of Hawaii $ 25,000.00 State of Hawaii $ - Federal Funds $ - Private Foundations $ - United Way Funds $ - Admissions $ - Donations $ - Fundraising $ - Pay Phone $ - Vending Machines $ - Service /Program Fees $ - Third Party Reimbursements $ - Tuition $ - Client Private Fees $ Interest Income $ - Others (please list) a. Operating Funds $ - b. $ _ c. $ - TOTAL REVENUES $ 25,000.00 County of Hawai'l - Office of the County Clerk Nonprofit Grants - FY 2010 -2011 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Work Experience for Persons with Disabilities ATTACHMENT 2 Budget Category FY 2010-11 (07!01I10--6130!11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds only) $ 15,649.00 2. Employee Benefits - Health & Dental Insurance;Other Benefits (For employees supported by County grant funds only) $ - 3. Payroll Taxes - FICA, SUI, Workers' Compensation, TDI (For employees supported by County grant funds only) $ 1,504.00 4. Professional Fees - Legal; Accounting /Bookeeping; Audit Fees; Administrative Fees; Other $ 6,094.00 5. Supplies - Office, Program; Consumable; Telephone; Postage & Freight, Other $ 159.00 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ - 7. Equipment - Purchase; Rental; Repairs & Maintenance (assistive technology and software) $ 1,210.00 8. Insurance - General Liability, Auto: Fire; Board Insurance $ 384.00 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ - 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ - TOTAL ;(Items '1 - 11) $ 25,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010.2011 # 26 GRASSROOTS COMMUNITY DEVELOPMENT GROUP Kupukupu After - School Program GRASSROOTS COMMUNITY DEVELOPMENT GROUP dba OLA'A COMMUNITY CENTER oz 6 c1, i KUPUKUPU AFTER - SCHOOL County of Hawaii — Final Report FY 2010 — 2011 Public Benefits Derived Ola'a Community Center (OCC), located on the grounds of the old Kea'au Middle School, was able to continue to serve an average of 20 middle school youth during the fall 2010 year Monday through Friday, 2 -5 p.m., with their free After - School program. In the spring 2011 semester, the Department of Education reclaimed the building known as Ola'a Community Center and the Kupukupu participants moved to the Kea' au Youth Business Center facility on Tuesdays and Thursdays, from 2 -5 pm. Although reduced in days, the program continued to maintain a strong drug prevention component, as well as prosocial skill development, recreational opportunities, special skill workshops, and cultural and environmental awareness. Taking advantage of its new location at KYBC, the Kupukupu program offered introductory skill building in culinary arts, video and photography, and sound recording to middle school aged youth. County funding provided for staffing needs this year and necessary operational costs like insurance, office supplies, telephone, and xeroxing. Program Highlights In the face of budget cuts and the loss of their physical site, the Kupukupu program took on these challenges head on by collaborating with the Salvation Army's Family Intervention program. In essence, this expanded its clientele to youth from a larger geographical area including Hilo, Kea' au and Pahoa. Kupukupu expanded its programming due to its re- location to Kea'au Youth Business Center as well as its collaboration with Hui Ho'ola 0 Na Nahulu 0 Hawai' i who allowed the use of their facility, Kapoho Cultural Education Center, located in Puna for the youth to learn about traditional Hawaiian values, native plants, and protocols. Kupukupu produced an original song called "Peer Pressure" which included important facts about the negative effects of tobacco use in FY 2009 — 2010. In FY 2010 -2011, this CD was distributed to 10 other state -wide youth drug prevention programs for their use. Mahalo nui loa for making it possible to provide a safe, caring, and stimulating environment for our youth which increases social bonding with peers, adults, and the community; reduces risky and antisocial behaviors; and educates them about healthy lifestyles and values. cz CD 1 r r cry ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Kupukupu After - School Program REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $25,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 1,306.00 Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 26,306.00 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Kupukupu After - School Program Budget Category FY 2010 -11 (07 01 10 06 30 1 1) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $55,637.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 675.00 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 6,944.00 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 4,472.00 6. Occupancy — Rent; Utilities; Repairs & Maintenance 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 120.00 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 6,319.00 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 650.00 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 183.00 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous S $25,000.00 TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 27 GRASSROOTS COMMUNITY DEVELOPMENT GROUP Ohia Lehua Entrepreneurial Program GRASSROOTS COMMUNITY DEVELOPMENT GROUP OHL4 LEHUA ENTREPREURL4L AFTER - SCHOOL PROGRAM County of Hawaii – Final Report FY 2010 – 2011 Public Benefits Derived Agri 2 9 2fB1 Kea'au Youth Business Center (KYBC), located in Kea'au Town Center, was able to serve about 80 youth directly in the 2010 -2011 fiscal year. KYBC houses two youth programs — Middle College /Running Start (MC/RS) which met Wednesdays, 9 am -2 pm and the entrepreneurial skill building After - School program which met MWF from 2 -5 p.m. There is some overlap with the participants in these two programs as the MC/RS students participate in culinary entrepreneurial projects in the community as well as producing video and music PSAs on a variety of health topics and sustainability topics as part of their academic curriculum. The Ohia Lehua Entrepreneurial After - School program gives youth the opportunity to train and participate in projects which build their abilities in three skill building areas— Culinary Arts, Music /Sound Recording, and Video. County funding provided for the After - School skills trainers as well as supplies and equipment maintainence. Program Highlights A new collaborating school approached KYBC in fall 2010. Connections Public Charter School (CPCS) signed up 14 of its high school students to participate in the Culinary After - School program and receive high school credit for this experience. This is another creative way that KYBC has continued to contribute to the academic success of high school students. Building on collaborations successfully initiated in FY 09 -10, KYBC was used as the site by another charter school, Hawaii Academy of Arts and Sciences (HAAS) to deliver their high school video class every other Friday afternoon. Also, the non - profit agency Hawai'i Alliance for Community Based Economic Development (HACBED) hired MAPS, the entrepreneurial culinary team to cater two of their events for elementary school children at Kea'au Elementary School in spring 2011. KYBC's reputation as an important resource and training center has continued to evolve. In spring 2011, Malama 0 Puna hired KYBC to assist in training 5 teachers and 20 students in making a video about the watershed issues in Puna. Another exciting new collaboration occurring in spring 2011 was with the County of Hawai' is Office of Housing and Community Development who hired KYBC to do their Fair Housing video which will be used for training purposes. This project will continue into early fall 2011. Mahalo nui loa for making it possible to provide a stimulating skill building and engaging academic environment for youth who might become social liabilities if their energies were not directed into creative projects. Instead, KYBC and its affiliated academic program, Middle College/Running Start, have become models within the state and nation for giving at -risk y,th the opportunity to aspire to their dreams and to gain real life skills which can lead to a belt& lifestyle for themselves, their families, and the community. Q, N co • CO3 0 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Ohia Lehua Entrepreneurial Program REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $20,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 3,786.00 Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $19,377.00 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Tobacco Prevention TF $ 75,000.00 b. $ c. $ TOTAL REVENUES $ 118.163.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Ohia Lehua Entrepreneurial Program Budget Category FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 4,915.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 584.00 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight 7,177.00 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 6,100.00 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 1,224.00 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ $20,000.00 TOTAL (Items 1 -11) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 28 HABITAT FOR HUMANITY General Operating Support/Staffing County of Hawaii Non - Profit Year End Report Habitat for Humanity West Hawaii Summary of Public Benefits Habitat for Humanity West Hawaii serves to empower low- income families and build community and hope through home ownership opportunities for low- income families. Funding from the County of Hawaii was received for 2010 -2011 in respect of a request for General Operating Support/Staffing to expand services to low- income residents in dire need of affordable housing. With the $15,000 received, two positions were funded, a Construction Coordinator and a ReStore Coordinator. Construction Coordinator: Each year, Habitat for Humanity West Hawaii strives to increase its capacity to build more homes. Funding from the County allowed the affiliate to hire a part time construction Coordinator to ensure the smooth flow of operations at multiple job sites, as the number of builds increases annually. The Construction Coordinator was responsible for enabling the construction process to be most cost - effective in terms of materials and scheduling of volunteers, and was able to build economies of scale into our expanding operations, thereby serving significantly more families. ReStore Coordinator: Habitat for Humanity's ReStore benefits the community by ensuring that over 300 tons of material are kept from the landfill annually. It also benefits retailers, developers, general contractors, hotels and any individual who is upgrading or renovating, as they can donate their old furnishings and building materials to the ReStore and receive a tax credit. This is also a great help for low income families who are shopping for affordable furniture and building supplies. Funding from the Country allow the affiliate to hire a ReStore Coordinator to manage the inventory and assist in retail sales. The results of this hiring include the development of an inventory system, a 10% increase in sales and donations, and several key partnerships with the business community. The ReStore is now able to contribute $20,000 to each home that is built. Public Benefits Derived: The central tenet of Habitat for Humanity West Hawaii is the production of affordable housing, using recycled and environmentally sustainable products that help to conserve natural resources. Both of these positions contributed to this public benefit: Construction Coordinator: By achieving economies of scale in the building process, this position allowed the affiliate to pursue simultaneous builds, thereby increasing normal output. The result equals more affordable homes for low- income families. ReStore Coordinator: By increasing donations and thereby sales, this position created the opportunity to fund additional Habitat houses. In addition, increased donations mean that a substantial amount of material is kept out of the landfill, (approx. 300 tons per year) significantly conserving the environment. 2:50 PM 07/29/11 Accrual Basis Type Habitat for Humanity West Hawaii, Inc. Transactions by Account As of November 30, 2010 Date Num Name Memo Class Clr Split Amount Balance 1210 • Jobs in Progress 0.00 1211 • CIP- Construction 0.00 1231 • Noeau Build 0.00 Check 9/2/2010 1780 John J. Hamacher 1st inspection Construc... 1011 • FHB - ... 3,000.00 3,000.00 Bill 11/4/2010 11.04... John J. Hamacher Completion o... Construc... 2000 • Accoun... 3,000.00 6,000.00 Total 1231 • Noeau Build 6,000.00 6,000.00 Total 1211 • CIP- Construction 6,000.00 6,000.00 Total 1210 • Jobs in Progress 6,000.00 6,000.00 TOTAL 6,000.00 6,000.00 Page 1 2:46 PM Habitat for Humanity West Hawaii, Inc. 07/29/11 Payroll Summary July 2010 through June 2011 Isobel Donovan. TOTAL Hours Rate Jul '10 - Jun 11 Hours Rate Jul '10 -Jun 11 Employee Wages, Taxes and Adjustments Gross Pay Hourly Rate 685 15.00 10,275.00 685.00 10,275.00 Total Gross Pay 685 10,275.00 685.00 10,275.00 Adjusted Gross Pay 685 10,275.00 685.00 10,275.00 Taxes Withheld Federal Withholding -20.00 -20.00 Medicare Employee - 148.99 - 148.99 Social Security Employee - 562.51 - 562.51 HI - Withholding - 224.57 - 224.57 HI - Disability Employee 0.00 0.00 Total Taxes Withheld Net Pay Employer Taxes and Contributions Medicare Company Social Security Company HI - Unemployment Company HI - ETF Assessment Total Employer Taxes and Contributions - 956.07 - 956.07 685 9,318.93 685.00 9,318.93 148.99 637.06 274.60 1.40 148.99 637.06 274.60 1.40 1,062.05 1,062.05 Page 1 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Habitat for Humanity West Hawaii PROJECT NAME: General Operating Support- Staffing REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 -June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ Federal Funds $ 35,000 (NAHASDA) Private Foundations $ 20,000 United Way Funds $ 5,000 Admissions $ Donations $ 17,000 Fundraising $ 21,000 Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Charity Walk $ $10,000 b- Softwood Lumber Grant $ $6,800 c. $ TOTAL REVENUES $ 129,800 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Habitat for Humanity West Hawaii PROJECT NAME: General Operating Support - Staffing Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 9,318.93 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 956.07 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1062.05 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 6,000 TOTAL (Items 1 -11) $ 17,466.05 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 29 HALE KIPA Intensive In -Home Hale Kipa 615 Pi'ikoi Street, Suite 203 T 808 589 -1829 Honolulu, Hawaii 96814 -3139 F 808 589 -2610 E info@halekipa.org July 29, 2011 Executive Staff Punky Pletan -Cross Chief Executive Officer Jaque Kelley - Uyeoka Deputy CEO of Outreach Services Mari Vermeer Deputy CEO of Placement Services Dori Tyau Director of Human Resources Hawai'i County Council, Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Kawena Lopez, West Hawai'i Civic Center Building A, 74 -5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 Dear Hawai'i County Council, Board of Directors Luke W.T. Yeh Chair Heidi K. Wild Vice Chair Greg J. Sitar Treasurer Lianne lwanaga-Ohashi Secretary Stacy Evensen Past Chair Paul Schraff Past Chair Brian Isobe Post Chair Heidi Cregor Past Chair Scott W.H. Seu Rona M. Suzuki Susan Y.M. Utsugi Zadoc W. Brown, Jr. Neighbor Island Board Liaison Andy Levin Neighbor island Board Liaison cD Please accept our final report for the FY 2011 funds received by Hale Kipa for its Intensive In -Home Program from the County of Hawaii. They were applied to the program's operations which allowed us to ensure the services were accessible to the many needy youth experiencing emotional, mental health and educational issues. We have included a brief narrative, listing of other funding sources and amounts obtained during the award period, and all expenditures supported by County of Hawai'i grant funds. Please let us know if you need any additional information. Sincerely, Jaq - Kelle Uyeoka, ACSW, LSW Dep ty CEO - Outreach Services United Way 0 Aloha United Way Kauai United Way CD CD r✓- C7 C r- Hale Kipa, Inc. Public Benefits Derived from 2010 -2011 Grant Awarded to Hale Kipa's Intensive rn -H6me Program With the assistance of Hawaii County monies, Hale Kipa served over 135 youth in its East and West Hawaii Intensive In -Home Program. Participant ages ranged from 5 to 21 years old, 94 were males and 41 were females and over 44% were of Hawaiian descent. All youth were referred from the Child and Adolescent Mental Health Division's (CAMHD) Family Guidance Centers. The great majority (90 %) were referred from the East Hawaii Family Guidance Center. Each of the youth had some diagnoses (e.g. depressive disorder, conduct disorder, oppositional disorder, attention deficit, adjustment reaction, post- traumatic stress, etc.) that affected their educational achievement and ability to successfully maintain in the community. The program saw a consistent flow of referrals to the East Hawaii program as its Program Coordinator had developed a strong cohort of Therapists who are sought out by the Family Guidance Center. The staff are trained mental health professionals who are competent in engaging young people and their families as well as providing a range of evidence -based therapeutic services. An array of positive outcomes were achieved with the majority of these youth and their families. While over 82% saw overall desired change in targeted behaviors, some youth, for their own benefit, needed to be in a higher level of care which often meant placement in a therapeutic foster home or group placement with the eventual goal being reunification. Over 11,000 hours (not counting travel time) was spent servicing youth and families throughout the island. Monies were applied toward the operations of the program not completely covered by the CAMHD funds. These included salaries (of the Program Coordinator), employee taxes and benefits, portion of rental for sites and supplies needed for programming. Three stories that demonstrate the benefits of the IIH program follow. At intake, IIH youth was 17 year old female with history of truancy, assault, and chronic marijuana use. Youth initially entered juvenile justice system for assault on peer, but failed to comply with drug treatment orders, and ran from attempted out of home placements. Father has extensive criminal history and untreated substance abuse issue and history of domestic violence. Youth entered drug court program to avoid being sent to Honolulu for inpatient drug treatment, at which point she was sent to a residential facility, and ordered to engage in drug treatment as well as IIH services. Youth was able to adjust to dramatic changes, comply with drug court orders, but fell behind in school (her senior year) due to residing in the (non- educational) facility and her history of use /truancy. Youth, with support, was able to 1 successfully graduate from the residential program, received clinical discharge from outpatient substance abuse treatment, and returned to school for her final semester. Though it was a struggle for her emotionally and intellectually she was able to complete all high school requirements and became the first in her family to receive her high school diploma. Client was successfully discharged from IIH services and is expected to complete all drug court requirements and successfully graduate from that program by the fall, when she plans on moving to O'ahu to pursue vocational (beauty) school. Living within the blended family system has been the basis of struggle for many families in the East Hawaii area. Such was the case with one Hale Kipa youth who had a lengthy history of Oppositional behaviors along with a diagnosis of depression. Feelings of favoritism toward siblings from the new relationship and an inability to cope with his family circumstances led this youth toward substance use and illegal activities. Youth was placed in various foster homes throughout the state and returned home with Hale Kipa Intensive In -Home services assisting client and family with appropriate integration back into family. Youth had severe difficulty readjusting to home life, but was able to cope with his situation. Youth had some issues with the legal system, but eventually was able to complete all of his necessary court requirements. One of the goals for the youth was to graduate high school. Youth was able to graduate high school, but was then challenged with not being able to find employment in the local community. Youth continued to have strained relations within his family unit. He then made the decision to leave his home - island and travel away to attend an Independent Living Program where he is beginning to sow the seeds of success and integration into society. Another IIH youth was referred due to not attending school and his mother was on the verge of being referred to Family Court for educational neglect due to her son's lack of motivation and non - attendance. The IIH Therapist developed a relationship with the youth while taking him to school in the morning; in addition he helped establish a support system for the youth at school and slowly the youth began to re- engage in his classes. The youth also engaged in some substance abuse and the Therapist linked him to a treatment program where he began testing clean (most of the time) for drugs. Recently the youth transitioned to the Hawaii National Guard Youth Challenge Program. At the conclusion of services with Hale Kipa, this youth demonstrated hope, a commitment to positive change and a willingness to engage in a program that can offer him a positive career /life path. 2 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: HALE KIPA, INC. PROJECT NAME: INTENSIVE IN -HOME Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 5,000.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 350.00 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 600.00 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 500.00 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 1,550.00 6. Occupancy - Rent; Utilities; Repairs & Maintenance s 2,000.00 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 10,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 #21 FRIENDS OF BIG ISLAND DRUG COURT Friends of Big Island Drug Court Friends of Big Island Drug Court The Friends of Big Island Drug Court is a 501©3 nonprofit corporation that provides funding and other support for the clients and programs of Big Island Drug Court. The mission of the Big Island Drug Court is to help address societal problems related to substance abuse in order to minimize their societal and economic costs, and to protect the Big Island community by providing timely and effective treatment for drug offenders with appropriate sanctions and incentives. A drug court is a special court given the responsibility to handle cases involving non- violent drug -using offenders through intensive supervision and comprehensive treatment for substance abuse. Those in the drug court program may have been diverted to the court rather than being prosecuted for their drug offense, or they may have been sent to the court after having plead guilty to a drug offense. Successful completion of the treatment program, which may take one year or more, normally results in having charges against defendants dropped or court jurisdiction terminated. The Big Island Drug Court program is now in its seventh year of operation. Since the Judiciary -run Drug Court has limitations on how their funds can be used, the Friends are able to assist with things that they cannot fund, such as rewards and incentives to clients during their drug -free journey. This includes such things as gift certificates, movie tickets, gas vouchers, loans or awards for tuition to further their education, and loans or awards for housing, travel or other such needs. For the past two years, the Friends have also supported the establishment and activities of an active alumni group to provide ongoing support to graduates. The Friends also sponsors graduation supplies for Drug Court clients, and responds to individual requests for support. All programs and activities are conducted by volunteers, as there are no paid employees. The organization is governed by a volunteer board of directors, representing a cross - section of individuals from across the island. They include: President, Carol VanCamp; Vice President, Peter Kubota; Secretary, Susan Jung; and Treasurer, Barry Taniguchi. Other board members include: Brian Iwata, CPA, Robert O'Meara, Irene Nagao, Nate Chang, John Yates, Carol Kitaoka, and Freddy Rice. The Friends is designed to integrate community /private support into governmental efforts directed at the rehabilitation of adult men and women, and juveniles, who are charged with or convicted of non - violent felonies and assessed as chemically dependant or alcohol and/or other drugs, by securing financial support for governmental efforts to operate Big Island Drug Court in the Third Circuit. Through private donations and fundraising, the Friends have been able to provide financial rewards and incentives to motivate Drug Court clients, and also to provide critical support in other areas of their lives. The specific goal is to assist in ways that government cannot to help clients successfully complete the Drug Court program and return to society as contributing members. Through May 31, 2011, the Adult Division of Big Island Drug Court has taken in 274 clients between the Kona and Hilo sides of the island. A total of 135 of these clients have graduated, and there has been only a 8.15% recidivism (convicted) rate, or more importantly, an 83.99% success rate, which is much higher than traditional incarceration programs. With strict requirements and supervision through the program, 44 clients were terminated from the program and returned to jail. Through May 31, 2011, the Juvenile Division of Big Island Drug Court, which has only been in operation for the past five years, has taken in 57 clients. So far, the Juvenile Division has experienced a 0% recidivism rate. Without this successful Big Island Drug Court program, the costs to society to incarcerate these clients would be significantly higher, and the clients themselves may never have had the chance to be rehabilitated and returned to the community as productive drug and alcohol -free citizens. It truly does change lives. Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: FRIENDS OF THE BIG ISLAND DRUG COURT PROJECT NAME: FRIENDS OF THE BIG ISLAND DRUG COURT REVENUE SOURCES County of Hawaii State of Hawaii Federal Funds United Way Funds Admissions Donations Fundraising Pay Phone Vending Machines Service /Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (Please list): a. b. Attachment 1 FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30. 2011 $10,000.00 TOTAL REVENUES $10,000.00 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -2011 Attachment 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: FRIENDS OF THE BIG ISLAND DRUG COURT PROJECT NAME: FRIENDS OF THE BIG ISLAND DRUG COURT FY 2010 -11 (07/01/10 - 06/30/11) Budget Category ACTUAL EXPENDITURES 1 Personnel: Salaries $0.00 (For employees supported by County grant funds) 2 Employee Benefits - Health & Dental Insurance; Other Benefits 0.00 (For employees supported by County grant funds) 3 Payroll Taxes - FICA, SUI, Worker's Companesation, TDI 0.00 (For employees supported by County grant funds) 4 Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; 0.00 Administrative Fees; Other 5 Supplies - Office; Program: Consumable; Telephone; Postage & 0.00 Freight 6 Occupancy - Rent; Utilities; Repairs & Maintenance (PO Box) 176.00 7 Equipment - Purchase; Rental; Repairs & Maintenance 0.00 8 Insurance - General Liability; Auto; Fire: NDOA Board Insurance 1,815.10 9 Operations - Printing; Publications /Subscriptions; Membership 732.20 Dues; Staff Training; Auto Gasoline Purchase 10 Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement 0.00 11 Other - Tax Screening; Client Assistance; Contract Services; Miscellaneous; Program Expenditures 7,276.70 TOTAL (Items 1 -11) $10,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 # 22 FRIENDS OF CHILDRENS JUSTICE CENTER - EAST HAWAII Special Needs and Enhancement Friends of the Children's Justice Center of East Hawaii 1290 Kinoole Street • Hilo, HI 96720 Ph: (808) 935 -8755 ♦ Fax: (808) 933 -0968 ♦ Email: fcjceh @hawaii.rr.com August 26, 2011 Hawai'i County Council Human Services, Social Services, and Public Safety Committee (nonprofit grants) c/o Kawena Lopez West Hawaii Civic Center Building A 74 -5044 Ane Keohokalole Hwy. Kailua Kona, Hawaii 96740 County Grant Award for Fiscal 2010 -2011 Friends of the Children's Justice Center of East Hawaii Year End Report Dear Kawena, Please pass on our sincere thanks to the Hawai'i County Council and all committee members for their support of our organization. The grant awarded to the Friends of the Children's Justice Center of East Hawaii (FCJCEH) for fiscal year 2010 -2011 is greatly appreciated by the Board of Directors, staff, volunteers, and the hundreds of children whose lives were impacted by this grant. The FCJCEH expended all County funds for the Special Needs and Enhancement, Center Support and the Prevention/Education Programs. Please review the the attached report and do not hesitate to contact me if you have any questions or require additional information. Rachel Pedro, Program Coordinator Friends of the Children's Justice Center of East Hawaii Jill J! unski, Treasurer Board of Directors KONA COUNTY COUNCIL Friends of the Children's Justice Center of East Hawai (F CRI) 2010 -2011 Final Report The County of Hawaii awarded $10,000 in grant funds to the Friends of the Children's Justice Center of East Hawaii (FCJCEH aka Friends), for fiscal year 2010 -11. These funds were disbursed throughout the fiscal year in their entirety - with no balance, supporting the needs of abused and neglected children within our geographic districts from Hamakua to Ka'u. The Friends also continued to rely on our additional grants received through: Teresa Hughes Foundation (Restricted for Program Use: $31,500/Unrestricted for Operating Expense: $3,500); Victoria and Bradley Geist Foundation (Restricted for Program Use: $41,400/Unrestricted for Operating Expense: $3,600); Hawaiian Island United Way ($2,400); and other smaller grants from community businesses, organizations and foundations, such as: Visitor Industry Charity Walk ($3,000); Young Brothers Hawaiian Tug & Barge Grant $1,000; The Ross Foundation ($2,000) and Ironman Foundation ($500). The Friends remain appreciative to the County of Hawaii for all funds received via the Hawaii County Council. Utilizing funds from the Hawaii County grant, other grant sources and our fundraising efforts, via our Special Needs and Enhancement program, the Friends were able to fill 985 requests, providing resources for items such as: clothing, school supplies, summer and intersession programs, team sports registration, car seats and diapers and many other emergency or life enhancement items for abused and neglected children. We also funded training programs for professionals (therapists, police, and Social Workers) to learn standard, state of the art practices (ie forensic interviewing) used to assist in child abuse cases. The Friends Special Needs and Enhancement Program is designed to help young victims re- establish their self - esteem and develop positive self -worth by providing funds and resources in the following areas: * Emergency or Essential Items: diapers, clothing, furniture, toiletries, car seat, stroller, etc. * Educational Support such as: school supplies, tuition, day care, after school program, etc. * Enhancement Items or Activities such as: school pictures, prom dress, graduation cap & gown, registration fees for team sports, holiday gifts, martial arts classes, art classes, dance lessons, etc. * Transportation: ground and air. Our board participates in ongoing Prevention /Community Education activities, enhancing awareness of child abuse and educating the public of available resources to prevent abuse or secure assistance. In 2010/2011, the Friends participated in the Puna Informational Fair, the University of Hawaii at Hilo Hawaiian Family Affair, the Boy Scout Makahiki Festival, the East Hawaii Coalition to Prevent Child Abuse and Neglect Annual Celebrate Your Family Day, and many other presentations at churches, schools, and Rotary Clubs. We work in partnership with the East Hawaii Coalition to Prevent Child Abuse and Neglect for many of these community education activities. Page 1 of 2 The Friends Board continues to seek ways to secure funding for the organization and its programs. We have become an accepted and valuable organization throughout the community, and financial support is noted through our ongoing and successful fundraising efforts, including our annual Phantom event and our Prevent Child Abuse Golf Tournament. In partnership with the Children's Justice Center of East Hawaii, a branch of the Hawaii State Judiciary, the Friends will continue to provide services fulfilling our mission to help sexually, physically, emotionally abused and neglected children. In order to provide these services, we continue to require assistance from our primary funding sources including the Hawaii County Council non - profit grant program. Your funding continues to be an essential part of our success an appreciated benefit to the East Hawaii community. Page 2 of 2 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Friends of the Children's Justice Center of East Hawaii PROJECT NAME: Special Needs and Enhancements Program REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 10,000.00 State of Hawaii $ 0.00 Federal Funds $ 22,496.00 Private Foundations $ 85.467.00 United Way Funds $ 2,400.00 Admissions $ 0.00 Donations $ 2,952.00 Fundraising (KI D.{ -) $ 4,018.00 Pay Phone $ 0.00 Vending Machines $ 0.00 Service /Program Fees Tom' 44.1`rh3 Fates $ 1,230.00 Third Party Reimbursements $ 0.00 Tuition $ 0.00 Client Private Fees $ 0.00 Interest Income $ 665.00 Others (please list) a. Special Events $ 17,763.00 b. Reimbursements $ 324 C. Administrative Fees $ 620 TOTAL REVENUES $ 147,935.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Friends of the Children's Justice Center of East Hawaii PROJECT NAME: Special Needs and Enhancements Program County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 Budget Category FY 2010 -11 (07/01/10 - 06/30/11 ) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 4,500.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 0.00 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 443.00 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 0.00 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 0.00 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 0.00 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 0.00 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 2,717.00 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 0.00 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 0.00 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 2,340.00 $ 10,000.00 TOTAL (Items 1 -11) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 23 FRIENDS OF CHILDRENS JUSTICE CENTER - WEST HAWAII Enhancement and Basic Needs August 22, 2011 FRIENDS of the Children's Justice Center of West Hawai'i 77 -6403 Nalani Street • Kailua -Kona, Hawai'i 96740 Office: (808) 331 -2425 • Fax: (808) 327 -4988 E -mail: fcjcwh @hawaii.rr.com Hawai'i County Council Human Services, Social Services, and Public Safety Committee (Non- Profit Grant) c/o Mr. Kawena Lopez West Hawai'i Civic Center Building A 74- 5044 Ane Keohokalole Highway Kailua -Kona, HI 96740 Dear Mr. Lopez and Hawai'i County Council Committee, On behalf of the FRIENDS of the Children's Justice Center of West Hawai'i Board of Directors and West Hawai'i keiki we are honored to serve, mahalo nui loa for your continued commitment to improving the quality of life and increasing opportunity for keiki and ohana in Hawai'i. The Hawai'i County Non - Profit grant funds have allowed us to provide critical support and assistance to so many child victims during times of crisis and what they have described as the "worst ", "horrible ", "hopeless and hurtful ", times in their young lives. Established as a 501 (c) 3 non - profit organization, the FRIENDS of the Children's Justice Center of West Hawai'i strives: • To provide assistance to children who have been traumatized by sexual assault, physical abuse or neglect, or who have been witnesses to violent crime; • To support the Children's Justice Center of West Hawai'i; • To promote the awareness and prevention of child abuse. Our goal is "to help a victim become a child again ". For over 20 years, the FRIENDS have been committed to supporting the healing process for thousands of child and teen victims of abuse and neglect in West Hawai'i. Again, on behalf of the keiki we are honored to serve, thank you for your support and participation in helping to heal and prevent the traumas caused by child abuse and neglect. Together we will continue to strive to build brighter futures for keiki and ohana in our West Hawai'i communities! With sincere appreciatio Michelle Ono Executive Director FRIENDS of the Children's Justice Center of West Hawai'i Final Report for Hawai'i County Human Services Non -profit Grant for Fiscal Year 2010 -2011 Enhancement and Basic Needs Program Client Services (Support) PUBLIC BENEFIT DERIVED FROM THE ENHANCEMENT AND BASIC NEEDS PROGRAM The FRIENDS of the Children's Justice Center of West Hawai'i (FCJC -WH) provides the only "Enhancement and Basic Needs" program dedicated specifically to provide assistance to child and teen victims of abuse, neglect, and domestic /family violence who reside in the areas of Ka'u through Waimea, to Hawi, North Kohala (West Hawai'i). The County of Hawai'i Human Services grant continues to be an essential component in the growth and success of the Enhancement and Basic Needs program. Our goal is to help a victim become a child again by supporting them throughout their healing process. The children we serve are incredibly diverse as reflected in our Hawai'i community. On behalf of the children we are privileged to serve, thank you for your time, generosity, and commitment to improving the quality of life for keiki in West Hawai'i. Statistical Background Information: From July 1, 2010 through June 30, 2011 the FCJC -WH processed 1237 requests, Hawai'i County funds were used for 256 of those requests. This is an increase in both requests and use of Hawai'i County funds from the 2009 -2010 Hawai'i County fiscal year. The attached report on the use of Hawai'i County funds provides detailed information regarding the type of requests funded for the 2010- 2011 County of Hawai'i fiscal year and also includes a few case summaries to illustrate how Hawai'i County Grant funds are impacting the lives of child victims in West Hawai'i. Children's Justice Center Support: The FCJC -WH is presently co- located in Kailua -Kona with the Children's Justice Center of West Hawai'i (CJC -WH). We provide support to and work in partnership with the CJC -WH to provide a warm, child friendly atmosphere to help ease the stress that an investigation may cause children/teens who are brought to the CJC -WH for forensic interviews regarding allegations of child abuse. All interviews are recorded to lessen the need for a child to have to endure repetitive interviews by the multiple agencies that respond to allegations of child abuse. Without a Children's Justice Center, children would be interviewed at police stations, hospitals, and/or perhaps in the homes /places the alleged abuse occurred. The FCJC -WH provides refreshments and a small stuffed animal to each child that is brought to the Children's Justice Center of West Hawai'i, including siblings of the interviewee. Another unique service we provide is the support of professional development through agencies such as the CJC -WH, who regularly facilitate meetings and training opportunities for Hawai'i professionals who respond to and work with the child abuse victims and their families. Food Coupons: Hawai'i County funds are used to provide coupons from various food places such as McDonald's, Subway, and Dairy Queen. The coupons are provided to Department of Human Services, Child Welfare Division staff. The social workers and aides use the coupons to provide meals /snacks for children who are being taken into protective custody, transported to and from court and/or supervised visitation. This is an important morale boost in such a difficult time of transition. The DHS /CWD staff submit a ledger to the FCJC- WH to ensure proper use of funds. "You've Got a FRIEND Bag ": The FCJC -WH FRIEND Box has evolved into a "You've Got a FRIEND Bag" which is a personalized duffel bag so children/teens have a suitable and dignified way of transporting and maintaining their clothing and personal items vs. a plastic shopping bag. This duffel bag contains a new pillow, homemade pillow case from the Aloha Quilters of West Hawai'i, Unity Church Kona - Kohala, and other individuals, a small blanket, full size shampoo and conditioner, toothbrush, toothpaste, hairbrush, soap, deodorant, washcloth, blank journal, pens, pencils, colored pencils, hat, snacks, N8Tive Designs hat, and other various items to help ease the trauma a sudden transition into protective custody may cause a child. Beginning July 2010, The "You've Got a FRIEND Bag is now available to children who are transitioning in or out of domestic abuse shelters to help meet the needs of this vulnerable and often overlooked population. Case Summary: Using County of Hawaii grant funds the FCJC -WH were able to provide two siblings, ages 11 and 13, who had just completed a forensic interview at the Children's Justice Center of West Hawaii, with a "You've Got a FRIEND Bag ". Despite being victims of confirmed horrific physical and emotional abuse, these children were so thrilled at their new bags that they took everything out and examined everything as if they had just found treasure. They took turns comparing snacks, the smells of the shampoos and soaps, and • even "tested out" each other's pillows. To be able to help a child, who is dealing with such a painful, tragic and often unspeakable reality, find a reason to smile is such a blessed gift for which we are immensely grateful. These children suffered years of abuse, isolated and in silence. On the day of their disclosure, County of Hawaii funds were used to help them know that they are not alone, that they matter, and they will be supported through their healing process. Holiday Gifts for Child and Teen Victims of Abuse: The FCJC -WH has identified and addressed the need to provide extra enhancement support to over 100 child/teen victims of abuse and neglect during the holiday season. Many of the children and teens we provided Christmas gift bags to were presently in foster care and the domestic abuse shelter in West Hawai'i. With help from caring volunteers, the FRIENDS were able to provide individualized gift bags to each child and a personalized holiday card signed by the FRIENDS Executive Director, Michelle Ono. It was a blessing to hear how happy a child was to receive his very first Christmas card with his name on it. The greatest impact is not the material items provided but knowing that these children understand that they are remembered and that people in their community, even complete strangers that they will never meet, genuinely care about them. What a gift it is to be able to share the greatest expression of the holiday spirit. Extracurricular activities and camps: The FCJC -WH using County of Hawaii grant funds were able to sponsor participation in athletic programs such as high school athletics, Pop Warner football, AYSO soccer, martial arts, therapeutic horseback riding lessons and gymnastics. County of Hawai'i grant funds were also used to support much needed enhancement activities such as participation in art camps, Summer Fun, horseback riding camps and various other school intercession activities such as theater workshops and music lessons. The FCJC -WH is also helping to support the local businesses by enabling children who would otherwise be unable to attend due to lack of funds enroll and participate. Case Summary: A teenage girl, who had endured years of horrendous sexual and emotional abuse by her step father and other males. She suffered in isolation and in silence. Upon her emergency protective foster placement we provided her with our You've Got a FRIEND Bag, to help ease the transition into her new foster home. One the day of her courageous disclosure, we were able to help her know that she was heard, she was believed and she was not alone. Shortly after placement, we began sponsoring her ukulele lessons and bought her very own ukulele so she could play anywhere, anytime she wanted to. She learned quickly and soon started to hum words to songs. At night she would sing softly when she couldn't sleep. She started to sing in the light and there, she literally found her voice, and what a beautiful voice it is. And now She sings. She sings when her heart is happy. She sings when she is heart is hurting. She sings because for the first time in her life, she believes she can. She sings because people like you listened and believed in her. She will continue to sing because in her song she has found courage and from that courage she has begun to heal. The FCJC -WH assisted with 20 Winners' Camp Leadership Academy on Oahu sponsorships. The camp's innovative program is designed to provide critical tools for personal and academic success in school and relationships. The FCJC -WH Board of Directors believes the Winners' Camp experience to be a "life- changing" event for many of the teens who attend. The FCJC -WH Board makes a major commitment to support Winners' Camp participation by West Hawai'i teens every year. The FCJC -WH Board has also made a commitment to develop follow -up activities for the returning campers that will reinforce the values, skills and goals set while attending Winners Camp. The FCJC -WH has collaborated with several agencies such as Project Visitation, Salvation Army Ke Kama Pono, and other fellow non profits to provide safe and nurturing activities for West Hawaii Winners' Camp graduates. Clothing and Basic Needs: The FCJC -WH using Hawaii County Grant funds continues to provide school clothing, clothing, and school supplies for children in the West Hawai'i Domestic Abuse Shelter. These children arrive with little to nothing and due to the danger involved in such a protective crisis situation, it is difficult for them to receive services that protect their confidentiality and safety. The FCJC -WH is able to serve this population while meeting their need to protect and maintain confidentiality. Outreach: The FCJC -WH recognizes that 100% of FCJC -WH referrals are from community professionals who work directly with and behalf of child/teen victims of abuse and their families. The FCJC -WH provides in- service meetings, phone calls, mailings, emails, numerous personal interactions, and monthly multidisciplinary agency meetings to ensure a broad, effective, and diverse network of professionals are aware and able to utilize FCJC -WH assistance. Examples of professionals who regularly submit assistance requests include private therapists, volunteer and court appointed guardians ad litem, DHS -Child Welfare Division social workers, Catholic Charities voluntary case managers and therapeutic foster case managers, Child and Family Services Domestic Violence Safe House case managers, The Neighborhood Place of Kona case managers, Family Guidance Center/Department of Health, Family Support Hawaii child advocates, Office of the Prosecuting Attorney Victim Assistance Counselor, DOE social workers and DOE behavioral specialists. ATTACHMENT 1 Summary of FY 2010 -11 Income FRIENDS of the Children's Justice Center AGENCY /ORGANIZATION: of West Hawai' i PROJECT NAME• Enhancement and Basic Needs REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 -June 30, 2011) County of Hawaii $ 10000.00 State of Hawaii $ 0.00 Federal Funds $ 0.00 Private Foundations $ 64650.00 United Way Funds $ 277.32 Admissions $ 0.00 Donations $ 0.00 Fundraising $ 8241.58 Pay Phone $ 0.00 Vending Machines $ 0.00 ServicelProgram Fees $ 0.00 Third Party Reimbursements $ 0.00 Tuition $ 0.00 Client Private Fees $ 0.00 Interest Income $ 1460.35 Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 123 712.40 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures FRIENDS of the Children's Justice Center of West Hawaii AGENCY /ORGANIZATION: PROJECT NAME: Enhancement and Basic Needs Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 0.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 0.00 $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds 0.00 $ 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 0.00 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 0.00 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 0.00 7. Equipment - Purchase; Rental; Repairs & Maintenance 0.00 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 0.00 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 0.00 $ 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement 0.00 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous ! $ 10000.00 TOTAL (Items 1 -11) $ 10000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ENHANCEMENT /BASIC NEEDS EXPENDITURES 2010 -2011 COUNTY OF HAWAII FUNDS Expenditure Category 7/1/10- 12/31/10 1/1/11- 6/30/11 TOTALS Enhancements /Other $ 200.00 $ 350.00 $ 550.00 Emergency /Basic Needs /Other $ 200.00 $ 250.00 $ 450.00 Athlectic Lessons $ - $ 300.00 $ 300.00 Athlectic Supplies $ 125.00 $ 190.00 $ 315.00 Clothing $ 1,400.00 $ 800.00 $ 2,200.00 Christmas bags • $ 2,000.00 $ - $ 2,000.00 Education $ 712.50 $ 87.00 $ 799.50 Food Coupons $ 175.00 $ 100.00 $ 275.00 Food $ - $ 220.00 $ 220.00 FRIEND Boxes $ 41.57 $ - $ 41.57 School Supplies /Fees $ 490.00 $ 54.00 $ 544.00 Summer Camps $ - $ 898.93 $ 898.93 Summer School $ - $ 393.00 $ 393.00 Travel /Transportation $ - $ 140.00 $ 140.00 Therapy $ 200.00 $ - $ 200.00 Winners' Camp Reunion Activites $ - $ 260.20 $ 260.20 Winners' Camp $ 243.40 $ 178.40 $ 412.80 TOTALS: $ 5,787.47 $ 4,221.53 $ 10,000.00 # 24 GOODWILL INDUSTRIES Job Connections Goodwill • Industries of Hawaii, Inc. August 13, 2011 Office of the County Clerk Hawai'i County Council ATTN: Year -End Report 25 Aupuni Street Hilo, HI 96720 E( ; r D 232II RUG 15 51f n3• COUNT tt- HAWAII Dear Office of the County Clerk, This will serve as the narrative report in regards to the FY 2010 -2011 Grant Award of $7,500 for Goodwill Industries of Hawaii, Job Connections program. During the fiscal year 2010 -2011, the Job Connections program of Goodwill Industries of Hawaii received $7,500 from the County of Hawaii. Goodwill Industries invested these grant monies to provide the following services to individuals meeting income eligibility requirements of at or below 150% of the federal poverty guidelines: 1) intake and assessments that identified skills, individual job satisfaction requirements, and barriers and solutions to employment; 2) twenty hours of job readiness training and 3) job development /job placement assistance. Each participant, with the help of Employment Counselors, developed an Individual Program Plan that assisted clients in setting goals for self - sufficiency. The Job Connections program performed assessments and intake services for a total of 95 clients between July 1, 2010 and June 30, 2011. Of those 95, 93 completed twenty hours of job readiness training and 73 were placed into meaningful employment. Additionally, 36 secured subsequent job placements totaling 109 placements for the year. Of the 73 participants who secured employment 22 (30 %) were on the West side of the Big Island thus, solidifying the need for support for those relocating from East Hawaii. Of the 22 placements in West Hawaii, 11 were identified as ex- offenders. Employment Counselors focused on job development on the West side and provided post - employment support. As a result of continued support in an effort to assist participants in job retention strategies, 25 stayed employed for three months; 10 people kept their jobs for six months, and 9 people kept their jobs for one year and as of June 30, 2011. Since many placements were made during the last half of the year, future months will determine higher retention rates. In addition, the program began assessing clients for communication skills and healthy boundaries for our work - furlough clients. A new workshop was made available for those who were deemed appropriate for the class. The program continued to participate in the Going Home Consortium by serving on the Co -Case Management Committee and the Job Readiness Committee. One of our staff members attended "Mentor" training for provided by HiWEDO for the purpose of training others to mentor ex- offenders. we see the good. we see the will. Goodwill works. Mahalo nui loa to the County of Hawaii for helping Goodwill Industries of Hawaii make such a positive impact on these individuals and their families. Respectfully Submitted, Phyllis Wintter Program Manage r Job Connections 2 ATTACHMENT 1 Summary of FY 2010-11 Income AGENCY/ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Job Connections REVENUE SOURCES ____ ^ FUNDSR��ENED�FY2O1�4� (July 1^20nV- June 30, 2011 ~— County of Hawaii $ 7.500.00 State of Hawail - Federal Funds $ - Private Foundations $ - United Way Funds $ - Admissions $ _ Donations $ - Fundraising $ ' Pay Phone $ _ Vending Machines $ ' Service/Program Fees $ - Third Party Reimbursements $ _ Tuition $ - Client Private Fees $ ' Interest Income $ _ Others (please list) a. Operating Funds $ ' b. � ' ~ - $ ' TOTA REVENUE ' | 7500001 County of Hawail - Offlco of the County Clerk Nonprofit Grants - FY 2010-2011 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Job Connections ATTACHMENT 2 Budget Category FY 2010 -11 (07/01/10 -- 6/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds only) $ 7,500.00 2. Employee Benefits - Health & Dental Insurance;Other Benefits (For employees supported by County grant funds only) $ - 3. Payroll Taxes - FICA, SUI, Workers' Compensation, TDI (For employees supported by County grant funds only) 4. Professional Fees - Legal; Accounting /Bookeeping; Audit Fees; Administrative Fees; Other 5. Supplies - Office, Program; Consumable; Telephone; Postage & Freight, Other 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ - 7. Equipment - Purchase; Rental; Repairs & Maintenance $ - 8. Insurance - General Liability, Auto: Fire; Board Insurance $ - 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ - TOTAL (Items 1 - 11) $ 7,500.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 # 25 GOODWILL INDUSTRIES Work Experience for Persons of Disabilities Goodwill Industries of Hawaii, Inc. August 24, 2011 9 prodwill Hawaii County Council Attention: Steve Lopez West Hawaii Civic Center, Building A 74 -5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Dear Committee Members, If ,1 Y`' ^' 1?1: t3 This will serve as the narrative report in regards to the FY 2010 -11 Grant Award of $25,000 for Goodwill Industries of Hawaii. During the fiscal year 2010 -11, Goodwill Industries of Hawaii received $25,000 from the County of Hawaii. Goodwill Industries invested these grant monies to enhance and expand a Work - Experience Program to provide wage subsidy for participants with disabilities who are enrolled in a Goodwill Industries training program. Participants were able to choose to participate in the Janitorial Program or the Textiles/Wares Processing Program. Adaptive equipment allowed program participants to improve performance to meet essential job functions. The Work Experience program followed guidelines as set forth by the Department of Labor. Goodwill Industries has a sub minimum wage certificate that requires the following: a standard be set for each work station, community wage survey be conducted annually, and that each participant's productivity is measured every six months. Goodwill followed each standard in the implementation of the Work Experience Program. Preliminary training through a mentoring program was conducted during the first two weeks of entry into the program. Daily staff supervision of work activities was performed in order to provide continual instruction and to reinforce correct work procedures. Participants received a bi- monthly paycheck as determined by the hours they worked. Through the grant award, 17 individuals with Developmental Disabilities learned the power of work, experienced the joy of a paycheck, learned valuable vocational skills and are progressing in their goals toward self - sufficiency. Funding from the County of Hawaii was used to train and compensate the individuals. Training was provided to allow them to attain and maintain skills in the areas of making choices, mobility, community access, communication, interpersonal relationships, social competency, money management, job safety, and pre - vocational readiness. Each participant's goals were developed in an Individualized Plan. Oahu Administrative Office 2610 Kilihau Street Honolulu, HI 96819 -2020 Business: (808) 836 -0313 Facsimile: (808) 833 -4943 Beretania Office 1085 South Beretania Street Honolulu, HI 96814 -1603 Business: (808) 524 -6942 Facsimile: (808) 521 -1637 Hawaii Hilo Office 500 Kalanianaole Avenue, Suite 3 Hilo, HI 96720 -4756 Business: (808) 961 -0307 Facsimile: (808) 969 -3861 Maui Maui Office 250 Alamaha Street, Suite N16 Kahului, HI 96732 Business: (808) 873 -3972 Facsimile: (808) 873 -3974 Website www.goodwill.orq www.hi000dwill.orq we see the good we see the will. Goodwill works. Program participants were provided with valuable work experience to enhance their skills in a real work environment and learned the value of earning a paycheck. Funding was also utilized to expand pre - employment and computer based training for program participants with more severe physical limitations. Purchases included adaptive accessories and software for two previously purchased touch screen computers. This assistive technology enhanced our successful Work Experience Program, allowing greater participation of 9 additional participants in learning the magic of computer technology and by providing additional tools for independence and self- sufficiency. Mahalo nui loa to the County of Hawaii for helping Goodwill Industries of Hawaii make such a positive impact on these individuals, their families and the community. Respectfully Submitted, )//1 io-it&t_ Mary Roblee Program Manager Developmental Disabilities ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Work Experience for Persons with Disabilities REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 -- June 30, 2011) County of Hawaii $ 25,000.00 State of Hawaii $ - Federal Funds $ - Private Foundations $ - United Way Funds $ - Admissions $ - Donations $ - Fundraising $ - Pay Phone $ - Vending Machines $ - Service /Program Fees $ - Third Party Reimbursements $ - Tuition $ - Client Private Fees $ Interest Income $ - Others (please list) a. Operating Funds $ - b. $ _ c. $ - TOTAL REVENUES $ 25,000.00 County of Hawai'l - Office of the County Clerk Nonprofit Grants - FY 2010 -2011 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Work Experience for Persons with Disabilities ATTACHMENT 2 Budget Category FY 2010-11 (07!01I10--6130!11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds only) $ 15,649.00 2. Employee Benefits - Health & Dental Insurance;Other Benefits (For employees supported by County grant funds only) $ - 3. Payroll Taxes - FICA, SUI, Workers' Compensation, TDI (For employees supported by County grant funds only) $ 1,504.00 4. Professional Fees - Legal; Accounting /Bookeeping; Audit Fees; Administrative Fees; Other $ 6,094.00 5. Supplies - Office, Program; Consumable; Telephone; Postage & Freight, Other $ 159.00 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ - 7. Equipment - Purchase; Rental; Repairs & Maintenance (assistive technology and software) $ 1,210.00 8. Insurance - General Liability, Auto: Fire; Board Insurance $ 384.00 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ - 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ - TOTAL ;(Items '1 - 11) $ 25,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010.2011 # 26 GRASSROOTS COMMUNITY DEVELOPMENT GROUP Kupukupu After - School Program GRASSROOTS COMMUNITY DEVELOPMENT GROUP dba OLA'A COMMUNITY CENTER oz 6 c1, i KUPUKUPU AFTER - SCHOOL County of Hawaii — Final Report FY 2010 — 2011 Public Benefits Derived Ola'a Community Center (OCC), located on the grounds of the old Kea'au Middle School, was able to continue to serve an average of 20 middle school youth during the fall 2010 year Monday through Friday, 2 -5 p.m., with their free After - School program. In the spring 2011 semester, the Department of Education reclaimed the building known as Ola'a Community Center and the Kupukupu participants moved to the Kea' au Youth Business Center facility on Tuesdays and Thursdays, from 2 -5 pm. Although reduced in days, the program continued to maintain a strong drug prevention component, as well as prosocial skill development, recreational opportunities, special skill workshops, and cultural and environmental awareness. Taking advantage of its new location at KYBC, the Kupukupu program offered introductory skill building in culinary arts, video and photography, and sound recording to middle school aged youth. County funding provided for staffing needs this year and necessary operational costs like insurance, office supplies, telephone, and xeroxing. Program Highlights In the face of budget cuts and the loss of their physical site, the Kupukupu program took on these challenges head on by collaborating with the Salvation Army's Family Intervention program. In essence, this expanded its clientele to youth from a larger geographical area including Hilo, Kea' au and Pahoa. Kupukupu expanded its programming due to its re- location to Kea'au Youth Business Center as well as its collaboration with Hui Ho'ola 0 Na Nahulu 0 Hawai' i who allowed the use of their facility, Kapoho Cultural Education Center, located in Puna for the youth to learn about traditional Hawaiian values, native plants, and protocols. Kupukupu produced an original song called "Peer Pressure" which included important facts about the negative effects of tobacco use in FY 2009 — 2010. In FY 2010 -2011, this CD was distributed to 10 other state -wide youth drug prevention programs for their use. Mahalo nui loa for making it possible to provide a safe, caring, and stimulating environment for our youth which increases social bonding with peers, adults, and the community; reduces risky and antisocial behaviors; and educates them about healthy lifestyles and values. cz CD 1 r r cry ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Kupukupu After - School Program REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $25,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 1,306.00 Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 26,306.00 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Kupukupu After - School Program Budget Category FY 2010 -11 (07 01 10 06 30 1 1) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $55,637.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 675.00 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 6,944.00 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 4,472.00 6. Occupancy — Rent; Utilities; Repairs & Maintenance 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 120.00 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 6,319.00 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 650.00 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 183.00 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous S $25,000.00 TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 27 GRASSROOTS COMMUNITY DEVELOPMENT GROUP Ohia Lehua Entrepreneurial Program GRASSROOTS COMMUNITY DEVELOPMENT GROUP OHL4 LEHUA ENTREPREURL4L AFTER - SCHOOL PROGRAM County of Hawaii – Final Report FY 2010 – 2011 Public Benefits Derived Agri 2 9 2fB1 Kea'au Youth Business Center (KYBC), located in Kea'au Town Center, was able to serve about 80 youth directly in the 2010 -2011 fiscal year. KYBC houses two youth programs — Middle College /Running Start (MC/RS) which met Wednesdays, 9 am -2 pm and the entrepreneurial skill building After - School program which met MWF from 2 -5 p.m. There is some overlap with the participants in these two programs as the MC/RS students participate in culinary entrepreneurial projects in the community as well as producing video and music PSAs on a variety of health topics and sustainability topics as part of their academic curriculum. The Ohia Lehua Entrepreneurial After - School program gives youth the opportunity to train and participate in projects which build their abilities in three skill building areas— Culinary Arts, Music /Sound Recording, and Video. County funding provided for the After - School skills trainers as well as supplies and equipment maintainence. Program Highlights A new collaborating school approached KYBC in fall 2010. Connections Public Charter School (CPCS) signed up 14 of its high school students to participate in the Culinary After - School program and receive high school credit for this experience. This is another creative way that KYBC has continued to contribute to the academic success of high school students. Building on collaborations successfully initiated in FY 09 -10, KYBC was used as the site by another charter school, Hawaii Academy of Arts and Sciences (HAAS) to deliver their high school video class every other Friday afternoon. Also, the non - profit agency Hawai'i Alliance for Community Based Economic Development (HACBED) hired MAPS, the entrepreneurial culinary team to cater two of their events for elementary school children at Kea'au Elementary School in spring 2011. KYBC's reputation as an important resource and training center has continued to evolve. In spring 2011, Malama 0 Puna hired KYBC to assist in training 5 teachers and 20 students in making a video about the watershed issues in Puna. Another exciting new collaboration occurring in spring 2011 was with the County of Hawai' is Office of Housing and Community Development who hired KYBC to do their Fair Housing video which will be used for training purposes. This project will continue into early fall 2011. Mahalo nui loa for making it possible to provide a stimulating skill building and engaging academic environment for youth who might become social liabilities if their energies were not directed into creative projects. Instead, KYBC and its affiliated academic program, Middle College/Running Start, have become models within the state and nation for giving at -risk y,th the opportunity to aspire to their dreams and to gain real life skills which can lead to a belt& lifestyle for themselves, their families, and the community. Q, N co • CO3 0 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Ohia Lehua Entrepreneurial Program REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $20,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 3,786.00 Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $19,377.00 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Tobacco Prevention TF $ 75,000.00 b. $ c. $ TOTAL REVENUES $ 118.163.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Ohia Lehua Entrepreneurial Program Budget Category FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 4,915.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 584.00 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight 7,177.00 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 6,100.00 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 1,224.00 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ $20,000.00 TOTAL (Items 1 -11) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 28 HABITAT FOR HUMANITY General Operating Support/Staffing County of Hawaii Non - Profit Year End Report Habitat for Humanity West Hawaii Summary of Public Benefits Habitat for Humanity West Hawaii serves to empower low- income families and build community and hope through home ownership opportunities for low- income families. Funding from the County of Hawaii was received for 2010 -2011 in respect of a request for General Operating Support/Staffing to expand services to low- income residents in dire need of affordable housing. With the $15,000 received, two positions were funded, a Construction Coordinator and a ReStore Coordinator. Construction Coordinator: Each year, Habitat for Humanity West Hawaii strives to increase its capacity to build more homes. Funding from the County allowed the affiliate to hire a part time construction Coordinator to ensure the smooth flow of operations at multiple job sites, as the number of builds increases annually. The Construction Coordinator was responsible for enabling the construction process to be most cost - effective in terms of materials and scheduling of volunteers, and was able to build economies of scale into our expanding operations, thereby serving significantly more families. ReStore Coordinator: Habitat for Humanity's ReStore benefits the community by ensuring that over 300 tons of material are kept from the landfill annually. It also benefits retailers, developers, general contractors, hotels and any individual who is upgrading or renovating, as they can donate their old furnishings and building materials to the ReStore and receive a tax credit. This is also a great help for low income families who are shopping for affordable furniture and building supplies. Funding from the Country allow the affiliate to hire a ReStore Coordinator to manage the inventory and assist in retail sales. The results of this hiring include the development of an inventory system, a 10% increase in sales and donations, and several key partnerships with the business community. The ReStore is now able to contribute $20,000 to each home that is built. Public Benefits Derived: The central tenet of Habitat for Humanity West Hawaii is the production of affordable housing, using recycled and environmentally sustainable products that help to conserve natural resources. Both of these positions contributed to this public benefit: Construction Coordinator: By achieving economies of scale in the building process, this position allowed the affiliate to pursue simultaneous builds, thereby increasing normal output. The result equals more affordable homes for low- income families. ReStore Coordinator: By increasing donations and thereby sales, this position created the opportunity to fund additional Habitat houses. In addition, increased donations mean that a substantial amount of material is kept out of the landfill, (approx. 300 tons per year) significantly conserving the environment. 2:50 PM 07/29/11 Accrual Basis Type Habitat for Humanity West Hawaii, Inc. Transactions by Account As of November 30, 2010 Date Num Name Memo Class Clr Split Amount Balance 1210 • Jobs in Progress 0.00 1211 • CIP- Construction 0.00 1231 • Noeau Build 0.00 Check 9/2/2010 1780 John J. Hamacher 1st inspection Construc... 1011 • FHB - ... 3,000.00 3,000.00 Bill 11/4/2010 11.04... John J. Hamacher Completion o... Construc... 2000 • Accoun... 3,000.00 6,000.00 Total 1231 • Noeau Build 6,000.00 6,000.00 Total 1211 • CIP- Construction 6,000.00 6,000.00 Total 1210 • Jobs in Progress 6,000.00 6,000.00 TOTAL 6,000.00 6,000.00 Page 1 2:46 PM Habitat for Humanity West Hawaii, Inc. 07/29/11 Payroll Summary July 2010 through June 2011 Isobel Donovan. TOTAL Hours Rate Jul '10 - Jun 11 Hours Rate Jul '10 -Jun 11 Employee Wages, Taxes and Adjustments Gross Pay Hourly Rate 685 15.00 10,275.00 685.00 10,275.00 Total Gross Pay 685 10,275.00 685.00 10,275.00 Adjusted Gross Pay 685 10,275.00 685.00 10,275.00 Taxes Withheld Federal Withholding -20.00 -20.00 Medicare Employee - 148.99 - 148.99 Social Security Employee - 562.51 - 562.51 HI - Withholding - 224.57 - 224.57 HI - Disability Employee 0.00 0.00 Total Taxes Withheld Net Pay Employer Taxes and Contributions Medicare Company Social Security Company HI - Unemployment Company HI - ETF Assessment Total Employer Taxes and Contributions - 956.07 - 956.07 685 9,318.93 685.00 9,318.93 148.99 637.06 274.60 1.40 148.99 637.06 274.60 1.40 1,062.05 1,062.05 Page 1 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Habitat for Humanity West Hawaii PROJECT NAME: General Operating Support- Staffing REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 -June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ Federal Funds $ 35,000 (NAHASDA) Private Foundations $ 20,000 United Way Funds $ 5,000 Admissions $ Donations $ 17,000 Fundraising $ 21,000 Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Charity Walk $ $10,000 b- Softwood Lumber Grant $ $6,800 c. $ TOTAL REVENUES $ 129,800 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Habitat for Humanity West Hawaii PROJECT NAME: General Operating Support - Staffing Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 9,318.93 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 956.07 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1062.05 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 6,000 TOTAL (Items 1 -11) $ 17,466.05 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 29 HALE KIPA Intensive In -Home Hale Kipa 615 Pi'ikoi Street, Suite 203 T 808 589 -1829 Honolulu, Hawaii 96814 -3139 F 808 589 -2610 E info@halekipa.org July 29, 2011 Executive Staff Punky Pletan -Cross Chief Executive Officer Jaque Kelley - Uyeoka Deputy CEO of Outreach Services Mari Vermeer Deputy CEO of Placement Services Dori Tyau Director of Human Resources Hawai'i County Council, Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Kawena Lopez, West Hawai'i Civic Center Building A, 74 -5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 Dear Hawai'i County Council, Board of Directors Luke W.T. Yeh Chair Heidi K. Wild Vice Chair Greg J. Sitar Treasurer Lianne lwanaga-Ohashi Secretary Stacy Evensen Past Chair Paul Schraff Past Chair Brian Isobe Post Chair Heidi Cregor Past Chair Scott W.H. Seu Rona M. Suzuki Susan Y.M. Utsugi Zadoc W. Brown, Jr. Neighbor Island Board Liaison Andy Levin Neighbor island Board Liaison cD Please accept our final report for the FY 2011 funds received by Hale Kipa for its Intensive In -Home Program from the County of Hawaii. They were applied to the program's operations which allowed us to ensure the services were accessible to the many needy youth experiencing emotional, mental health and educational issues. We have included a brief narrative, listing of other funding sources and amounts obtained during the award period, and all expenditures supported by County of Hawai'i grant funds. Please let us know if you need any additional information. Sincerely, Jaq - Kelle Uyeoka, ACSW, LSW Dep ty CEO - Outreach Services United Way 0 Aloha United Way Kauai United Way CD CD r✓- C7 C r- Hale Kipa, Inc. Public Benefits Derived from 2010 -2011 Grant Awarded to Hale Kipa's Intensive rn -H6me Program With the assistance of Hawaii County monies, Hale Kipa served over 135 youth in its East and West Hawaii Intensive In -Home Program. Participant ages ranged from 5 to 21 years old, 94 were males and 41 were females and over 44% were of Hawaiian descent. All youth were referred from the Child and Adolescent Mental Health Division's (CAMHD) Family Guidance Centers. The great majority (90 %) were referred from the East Hawaii Family Guidance Center. Each of the youth had some diagnoses (e.g. depressive disorder, conduct disorder, oppositional disorder, attention deficit, adjustment reaction, post- traumatic stress, etc.) that affected their educational achievement and ability to successfully maintain in the community. The program saw a consistent flow of referrals to the East Hawaii program as its Program Coordinator had developed a strong cohort of Therapists who are sought out by the Family Guidance Center. The staff are trained mental health professionals who are competent in engaging young people and their families as well as providing a range of evidence -based therapeutic services. An array of positive outcomes were achieved with the majority of these youth and their families. While over 82% saw overall desired change in targeted behaviors, some youth, for their own benefit, needed to be in a higher level of care which often meant placement in a therapeutic foster home or group placement with the eventual goal being reunification. Over 11,000 hours (not counting travel time) was spent servicing youth and families throughout the island. Monies were applied toward the operations of the program not completely covered by the CAMHD funds. These included salaries (of the Program Coordinator), employee taxes and benefits, portion of rental for sites and supplies needed for programming. Three stories that demonstrate the benefits of the IIH program follow. At intake, IIH youth was 17 year old female with history of truancy, assault, and chronic marijuana use. Youth initially entered juvenile justice system for assault on peer, but failed to comply with drug treatment orders, and ran from attempted out of home placements. Father has extensive criminal history and untreated substance abuse issue and history of domestic violence. Youth entered drug court program to avoid being sent to Honolulu for inpatient drug treatment, at which point she was sent to a residential facility, and ordered to engage in drug treatment as well as IIH services. Youth was able to adjust to dramatic changes, comply with drug court orders, but fell behind in school (her senior year) due to residing in the (non- educational) facility and her history of use /truancy. Youth, with support, was able to 1 successfully graduate from the residential program, received clinical discharge from outpatient substance abuse treatment, and returned to school for her final semester. Though it was a struggle for her emotionally and intellectually she was able to complete all high school requirements and became the first in her family to receive her high school diploma. Client was successfully discharged from IIH services and is expected to complete all drug court requirements and successfully graduate from that program by the fall, when she plans on moving to O'ahu to pursue vocational (beauty) school. Living within the blended family system has been the basis of struggle for many families in the East Hawaii area. Such was the case with one Hale Kipa youth who had a lengthy history of Oppositional behaviors along with a diagnosis of depression. Feelings of favoritism toward siblings from the new relationship and an inability to cope with his family circumstances led this youth toward substance use and illegal activities. Youth was placed in various foster homes throughout the state and returned home with Hale Kipa Intensive In -Home services assisting client and family with appropriate integration back into family. Youth had severe difficulty readjusting to home life, but was able to cope with his situation. Youth had some issues with the legal system, but eventually was able to complete all of his necessary court requirements. One of the goals for the youth was to graduate high school. Youth was able to graduate high school, but was then challenged with not being able to find employment in the local community. Youth continued to have strained relations within his family unit. He then made the decision to leave his home - island and travel away to attend an Independent Living Program where he is beginning to sow the seeds of success and integration into society. Another IIH youth was referred due to not attending school and his mother was on the verge of being referred to Family Court for educational neglect due to her son's lack of motivation and non - attendance. The IIH Therapist developed a relationship with the youth while taking him to school in the morning; in addition he helped establish a support system for the youth at school and slowly the youth began to re- engage in his classes. The youth also engaged in some substance abuse and the Therapist linked him to a treatment program where he began testing clean (most of the time) for drugs. Recently the youth transitioned to the Hawaii National Guard Youth Challenge Program. At the conclusion of services with Hale Kipa, this youth demonstrated hope, a commitment to positive change and a willingness to engage in a program that can offer him a positive career /life path. 2 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: HALE KIPA, INC. PROJECT NAME: INTENSIVE IN -HOME Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 5,000.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 350.00 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 600.00 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 500.00 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 1,550.00 6. Occupancy - Rent; Utilities; Repairs & Maintenance s 2,000.00 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 10,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: HALE KIPA, INC. PROJECT NAME: INTENSIVE IN -HOME REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 —June 30, 2011) County of Hawaii $ 10,000.00 State of Hawaii $ 710,990.89 Federal Funds $ Private Foundations $ 1,000.00 United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ ` 721,990.89 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 # 30 HAMAKUA YOUTH FOUNDATION Hamakua Youth Center 08/29/2011 13:30 8083271090 OFFICE MAX 1341 PAGE 02/06 Harnakua Youth Foundation, Inc.: County of Hawaii Nonprofit 10 -11 Year End Report Navativc The public benefits derived from. The Hamakua Youth Center (.HY ;) are many and ongoing. First,. we give youth a safe and nurturing sense of place to socialize and recreate with peers at an adul - supervised, drop -in center open weekdays, after-school hour.:, two weekday evenings for hula class, and monthly boys' and girls' nights. We also offer training for and participation in Makahiki Games three weekday afternoons during Makahiki season. In the past year we have servt°d over 330 youth who voluntarily participate in a positive youth- focused environmtent with supportive adults. Without the Youth. Center, many of our youth would. otherwise have no other alter natives for after - school activities. A daily average of 30 youth t se their Center, renamed by youth "Our House." Every day, participants utilize computers for hamework and research, elementary youth have homework lab, and free nutritious meals are prepared as an ongoing life - skills project. Staff encourages and maintains pro - social behavior ar.d assists with life - skills. Youth sign a behavioral agreement to promote kindness, sharing and problem solving. If youth have ,disagreements, staff facilitates positive conflict resolution. Stalfmembers practice positive role modeling, discuss topics of i.rfportance and encourage sharing_ ?arents and volunteers assist youth and /or lead Center activities and field trips. It has been reported by youth that the Hamakua, Youth Center is "a place to learn new things about Hawaiian culture and life," a true public benefit to our multicu itural island community as an increase in understanding of our host culture helps guide the posit ive decision making of our next generation. The hula classes offered target discipline- focus and dedication. They nurture physical, mental and spiritual development, bringing youth and adults together to learn and carry on traditional ways to honor and ground us in our place where we live: Hamakua, and Waipi'o Valle) . Participants begin with a traditional chant to clear the space and body. Guest kupuna are inviter l to Boys' & Girls' night for group discussions. Using the principle of Kokua Aku, Kokua Mai () ou give to receive), youth prepare a table, meal and lei for thei., guest. Using the I IYC Counc it format, the girls exchange their gifts with this guest for their wisdom and knowledge. The Malcahiki program instills the spirit of values, humility, pride, teamwork, gratitude, and honor with respect and sportsmanship. These traditional Hawaiian principles are learned. in relationship to Makahiki and are emphasized in many life skills that build and enhance leadership skills..1n this and other ways, we actively nurture the next generation pf new community leaders, a benefit to the public that positively influences our communities for, nary years to come. In addition, we offer participating youth opportunities to take on leadership roles as peer leaders. Currently, there are two youth positions on the Hamakua Youth Founr.lation., Inc. (HYF) Board of Directors --one fi.11.ed and another vacant. These positions provide an opportunity for youth to lead and influence the direction of HYP policies. During the summer enrichment program, partially funded by the Cour, ty's SPF /SIG grant and OHA, youth gathered information on the history and sustainability of Waipi'o Valley. Three sumrne7- camps offered a wealth of knowledge to 40 youth of varied backgrounds. Approximately 90% of these were of Native Hawaiian origins, Services are offered to any interested youth of any backgr(und. The various activities included: receiving mo'olclo from nany kupunas, hikes to waterfalls, paddling upstream & sailing, learning survival skills like gr+thering kukui nuts & fruits & weaving, offering community service of lo'i restoration, horseback : iding, making bamboo hats and nose flutes, and always leaving a camp site better than they found it, Keiki. also gained valuably: Hawaiian history lessons about the places they visited. Youth also led preparations for the program's final Ho'ikes, leading rehearsals for performances & sharitrg what they learned at each site visited. in all of this, leadership and team - building skills were developed and were essential in creating presentations and hostin a community members. 1 08/29/2011 13:30 8883271090 OFFICE MAX 1341 PAGE 03/06 Hamakua Youth Foundation, Inc.; Count} of Hawaii Nonprofit 1,0-1 1 Year End Report Na,Tative E, intergenerational public who attended these functions benefited directly from these efforts of our youth. Our ongoing programs provide great public benefit by helping red; Ice risky or reckless behavior ittcl .Iding violence, tobacco, drug, and sexual experimentation. Yortth are referred to us from Teen Court for community service and are given a chance to "make: their wrongs right." Many youT.h continue to attend the Center after their community service hours are completed and they continue to derive positive benefit from, our programs. We help cornect youth and their families with social services and distribute food to needy families in the con rmun.ity. We have anti -drug and ;alcohol literature and videos readily available. We continue to be a leader in .mobilizing the Hamakua. community ;Ind the greater Hawaii Island community by strengthening our partnerships so that together we ca n respond more readily to our new ;Ind, ongoing social, environmental, and educational challenges The strategic planning process is almost complete, which aims to insure our sustainahility over the next three to five years. The strategic planning team is composed of a cross-section at community leaders including those from N.N. ERC, Are of Kona, Hamakua Health Center, the bushess community, Hon.oka'a High and Intermediate School administration, }}HYF /HyC Board and staff. Youth are an integral part hi. decision. making for the strategic planning process. We feel si rongly about the positive benef is our programs create for our long term sustainabil..ity, helping to create models for other communities, and understanding that it truly does "take a village" to make things happen. 2 08/2912011 13:30 8083271090 OFFICE MAX 1341 Summary of FY 2010.11 Income AGENCY/ORGANIZATION: Hamakua Youth Foundation, Inc. PROJECT NAME; Hamakua Youth Center PAGE 04/06 Federal Funds Private Foundations United Way Funds County of Ha.v ire - Office of the County Clark Human Servicas Grants - FY 2010-11 08/29/2011 13:30 8083271099 OFFICE MAX 1341 PAGE 05106 LAACP1MEN1T Z Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Hamakua Youth Foundation, Inc, PROJECT NAME: Hamakua Youth Center C �, to��1 ♦u J r i r FY 2010 -11 cazrovto- o6f3o/11) ACTUAL FXPENOITURES 4 l ..., ' p 'r' � il'➢!fe'll' rr tir .fin r<WIT'' 1 �whml Ml d. t d6 J<kf.49 +t I` ,�"ru f �!4•. 4 aj�6rtr ,�r: " � m County of I lawaii — Office oP the County Clerk Human Sgr vices grants — FY 2010-11 #31 HAWAII ISLAND ADULT CARE Hilo Adult Day Center HAWAI'I'ISLAND ADULT CARE, INC. Caring Service since 1976 34 Rainbow Drive w Hilo, Hawaii 96720 w Phone: 808 - 961 -3747 v Fax: 808 - 961 -3740 w www.HawaiilslandAdultCare.org August 22, 2011 Councilman Angel Pilago Human Services and Economic Development Committee Hawaii County Council 25 Aupuni St. Hilo, HI 96720 Dear Councilman Pilago and the Human Services Committee: We wish to thank you for supporting our kupuna in being able to continue living at home with the use of this grant funding and adult day care, and we wish to thank you very much for the funding approval for this new year, it is much appreciated by the participants and families. Our final report for the fiscal year 2010 -2011 is enclosed. We appreciate the opportunity to provide quality care throughout the year for all who need to attend our centers. Our goals are keeping our elders living at home as long as possible, being with family, providing dignity, independence and socialization at an often difficult time in their lives, deterring pre- mature institutionalization, and giving respite to the caregivers or the opportunity to continue employment. Participants enjoy each day with a full list of activities and fun in a healthy, safe environment. Again, a big mahalo to you and the committee from our participants, families, staff and Board of HIAC! With much Aloha, Paula Uusitalo Executive Director Hilo & Honomu Adult Day Centers Ir Senior Helpers Hawaii Ir Caregiver Connection V Hale Kupuna Providing quality care for elders and challenged adults and support for their families. r August 22, 2011 Grant Award: $20,000.00 To: Hawaii Island Adult Care, Inc. Program: Hilo Adult Day Center Fiscal Year: July 1, 2010 - June 30, 2011 Public Benefits Derived from the Award of County Grant Funds Public benefits from these county grant funds are multi -fold, both ethically and financially with significant savings for the Medicaid tax system. Attending an adult day center program gives aged elders and disabled adults the opportunity to continue living at home and giving them dignity and independence during these less functional years of their lives. They are able to continue to be a part of their families and of the community as much as is possible. Family caregivers also receive some respite or they are able to continue their employment. Giving caregivers a break, gives them the energy to continue their often difficult job of care - giving at home. Adult day care is a positive alternative to premature institutionalization into long term care facilities. Over 80% of patients in long term care facilities are paid for by Medicaid tax dollars, at ten times the cost of adult day care. (It does not take long for a person who enters a long term care institution, to become Medicaid eligible.) Adult day care alleviates this type of financial public burden and also gives life back to our aging elders and their caregivers. Attending a day care program also provides much needed socialization and a safe haven during the daytime, offsetting possibilities of being home alone in danger of falling or other issues, and thus ending up in the hospital. Here again, the financial burden of hospitalization on the Medicare system is alleviated. This grant assists our frail elders and challenged adults including those with Alzheimer's disease and other related dementia, to attend adult day care, usually on a cost share basis. The primary target group for this grant funding is the "gap group ", those individuals just above poverty level, therefore unable to receive any Medicaid funded tuition assistance but are unable to afford the full costs of attending the center. These individuals do not begin to attend day care by choice, attending usually comes from their doctors' recommendations or the families' concerns over their safety in being at home alone all day long. Hawaii Island Adult Care, Inc. Additionally, it has been documented that being active in the daytime, for example, attending an adult day care center, gives participants enjoyment in daily life again. Many who begin attending are extremely depressed, generally due to their advancing age and physical limitations. An active daytime life lightens their depression, inspires them to take care of themselves and subsequently they have fewer health problems requiring fewer hospitalizations. Thus public benefits include: Giving daily life and dignity to our aged elders, those who built our community, and lives back to their caregivers and Medicaid and Medicare costs are alleviated. Without the opportunity for adult day care, many elders would not be able to continue living at home due to the falls and depression which occur, then hospitalization and into an institution. This grant allows us to provide adult day care to all who need it, regardless of ability to pay. This year this grant paid (mostly cost share) for nineteen individuals to attend the center throughout the year, four men and 15 women, two were in their mid 60's, with strokes, the remaining 17 were between 71 and 96 years old. Most are just frail elders, with some dementia or memory loss. They graciously thank the county for the assistance in being able to attend day care. 2 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Hawaii Island Adult Care, Inc. PROJECT NAME: Hilo Adult Day Center ATTACHMENT 1 REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 —June 30, 2011) County of Hawaii $ 20,000- State of Hawaii $ 222,675 - Federal Funds $ 273,893 - Private Foundations $ 137,968 - United Way Funds $ 22,000 - Admissions $ Donations $ 19,845 - Fundraising $ 30,072 - Pay Phone $ Vending Machines $ 20- Service /Program Fees $ 247,864 - Third Party Reimbursements $ 2,400 - Tuition $ 654,493 - Client Private Fees $ Interest Income $ 551 - Others (please list) a. PIN grant management $ 4,700 - b. Hale Kupuna Rent $ 4,598 - c. Misc sales $ 33- TOTAL REVENUES $ 1,641,112- County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Hawaii Island Adult Care, Inc. PROJECT NAME: Hilo Adult Day Center Budget Category FY 2010 -11 (07/01/10 - 06 /30/11) ACTUAL EXPENDITURES . Personnel: Salaries (For employees supported by County grant funds . Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds . Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds . Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other . Supplies — Office; Program; Consumable; Telephone; Postage & Freight . Occupancy — Rent; Utilities; Repairs & Maintenance . Equipment — Purchase; Rental; Repairs & Maintenance . Insurance — General Liability; Auto; Fire; NDOA Board Insurance . Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous TOTAL (Items 1 -11) 20,000- $ 20,000- County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 32 HAWAII ISLAND HIV /AIDS FOUNDATION Multi- Disciplinary HIV Case Management NARRATIVE REPORT— FINAL MULTI - DISCIPLINARY HIV CASE MANAGEMENT FISCAL YEAR 2010/2011 HAWAII ISLAND HIV /AIDS FOUNDATION 3 Our application for funding from the County of Hawaii centered on providing in depth multi- disciplinary HIV case management in our Hilo Office. The major goal was for every client to have access to high quality medical care, substance abuse treatment, mental health counseling, medication, food, or transportation support. The program initiated with a review of out 198 clients commencing July 1, 2010. Over the next 30 days all individuals participated in development or update of their plan. A determination was made that 42 clients needed ongoing support for payment of the premium for their health insurance, 59 clients needed assistance with medication support, 17 were in need of continuing mental health counseling and 65 needed our treatment advocate to help them with outpatient medical care. Even though we continue to lose physicians on the Big Island, we do our best to ensure that clients see a primary care doctor and /or an HIV specialist as needed. Over the next 60 days referrals were made and financial resources allocated to meet the needs expressed during that first 30 day assessment. Thereafter, case management responded to a myriad of needs presented by clients throughout the contract period. In all over 11,088 units of service were provided to 170 during the year. These services included but were not limited to: regular to advanced medical care, eye examinations and glasses, housing assistance, referrals to government aid programs, crisis interventions, hospital visits, food provisions, school supplies and clothing for minor children, transportation assistance, treatment advocacy, and on -going one on one and group counseling. All our client deaths this year were due to cancer. Cancer affects clients who have been on HIV medications to a higher level than those not infected with HIV. Several of our clients are over 50 years of age and have been on medications for 10 years or more. One other component of this program was a review of transmission risk factors for our clients. The only one who can transmit HIV is a person with HIV therefore it is very important that as a part of multi - disciplinary case management program that a component dealing with HIV transmission be an integral part. Each client did a self assessment of their knowledge and ability to have a complete relationship, including having sex safely without the risk of transmission. Many clients were in committed relationships and were experienced enough to decrease or eliminate the risk of infecting their partners. However, we found that some partners resisted the use of condoms and so we had multiple counseling sessions with them and their partners and for some group sessions to find ways of dealing with condom use over a long period of time. For those individuals not involved in long term relationships, each developed a transmission prevention plan, which included how to make good choices when compromised (i.e. when drinking), how to negotiate safe sex with a new partner, and various other tools to help individuals keep themselves and their partners safe. To date, each person we worked with, a total of 95 have indicated total compliance with their transmission prevention plan. This would include 100% use of condoms in every sexual encounter. It is hard to determine whether this is an accurate figure, however, the incidence rate on the island of Hawaii has been flat this last year which would indicate, hopefully, that our prevention programs are working. Outcome(s): 198 clients and their families had access critical services including medical, financial, social, care givers, legal, nutritional, etc. through the HIV Foundation - Hilo's case management and volunteer team. At least ninety percent (178) of clients secured a primary care physician and remain in medical treatment and compliant with their medication schedule. The benefits to the people of the County of Hawaii are many. The foremost being that no new infections being reported by transmission from these clients and further that clients health on the whole is stable, reducing the community viral load and saving the residents of Hawaii County thousands of dollars in health care costs. That said, we did have 10 hospitalizations, 3 of which resulted in death from cancer. We believe that we may see more deaths in the coming years due to cancer caused by years of compromised immune system. All in all, we consider this a very successful program. It has been on -going for many years and continues to aid in keeping the HIV viral load of our community at a manageable level. Our greatest challenge is that, according to the Centers for Disease Control, one fifth of the people who are presently infected with HIV in the United States, are not aware that they are infected. Consequently, they may be having unprotected sex and increasing the possibility of new infections within Hawaii Island residents. This is why we have spent and hope to continue to spend significant resources in promoting HIV counseling and testing through all of our prevention programs. We would like to take this opportunity to thank the County of Hawaii for its continued support of our programs. People can and do make a difference. You have made it possible for us to make a difference in our community. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Hawai'i Island HIV /AIDS Foundation PROJECT NAME: Multi- Disciplinary HIV Case Management Hilo REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ 192,808 Federal Funds $ 76,485 Private Foundations $ 16,500 United Way Funds $ 30,000 Admissions $ Donations $ Fundraising $ 25,000 Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 340,813 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Hawaii Island HIV /AIDS Foundation PROJECT NAME: Multi- Disciplinary HIV Case Management Hilo Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 13,500 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds 1 ,075 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 425 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 15,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 33 HAWAII ISLAND HIV /AIDS FOUNDATION Transmission Prevention for HIV+ NARRATIVE REPORT — FINAL TRANSMISSION PREVENTION FOR HIV+ WOMEN FISCAL YEAR 2010 -2011 HAWAII ISLAND HIV /AIDS FOUNDATION -KONA Our application for funding from the County of Hawaii centered on providing in depth transmission prevention education and support to 32 HIV+ women in West Hawaii County and implementation of the SISTA Program to 50 -60 at risk women in West Hawaii County. The major goal was to decrease the incidence of HIV transmission within our County. We initiated the program by an in depth review or initiation of a prevention service plan for all 32 HIV+ women within the first month, which was accomplished. Six individuals were referred to mental health counseling to assist them in recognizing and treating significant mental health problems that put them at high risk of transmission. As a result of this program all of the HIV+ women receiving services through this Foundation actively participate in transmission prevention and none of them has transmitted HIV during the contract period. Additionally, participants report an increase in self- esteem, social interaction, and increased health and sense of well -being as a result of the program. In addition, 93% of the women reported 100% compliance with prevention protocols (use of condoms or other protection during sexual encounters) by year -end. They have the tools to live a successful and full life, notwithstanding dealing with HIV on a daily basis. The greatest challenge for most of them was being able to negotiate safe sex (i.e. 100% use of condoms) with their partners. The most difficult aspect was learning how to tell their partner, either husband, significant other, or new relationship partner about being HIV-F. Multiple in depth sessions dealt with "when to tell" your partner about your status, which is very difficult because of fear of the loss of love and intimacy once the diagnosis is revealed. Our SISTA Program completed 13 full groups with a minimum of 6 and maximum of 12 women in each group for a total of 117 women. Each woman attended a minimum of 5 two hour sessions and one booster session thirty days after session 5. The goal of the program is to raise self esteem, recognize risky behaviors, and design a prevention plan that allows the women to have a full sexual life while protecting themselves and their partners from HIV and other STDs. During the "booster " sessions with each group, we were able to document that 92% of the women reported compliance with prevention protocols. The foremost benefit to the residents of Hawaii County is that no new infections were reported by transmission from our HIV+ women and no new cases of HIV or Sexually Transmitted Infections among the women participating in the SISTA Program. A few HIV+ women are part of our speakers' bureau that speak to groups and individually with "at risk" people about their own experiences, i.e., how they were infected and what their lives are like now. They have spoken at Big Island high schools, Alternatives to Violence and BISAC. Their message is: The challenges of living with HIV and the way to prevent it. We feel these are very successful programs and are continuing them in the next fiscal year. We would like to take this opportunity to thank the County of Hawaii for its continued support of our programs. People can and do make a difference. You have made it possible for us to make a difference in our island community. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Hawaii Island HIV /AIDS Foundation PROJECT NAME: Transmission Prevention for HIV+ Women REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ 12,000 Federal Funds $ 30,000 Private Foundations $ 5,000 United Way Funds $ Admissions $ Donations $ Fundraising $ 2,500 Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 64,500 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: HAWAII ISLAND HIV /AIDS FOUNDATION PROJECT NAME: TRANSMISSION PREVENTION FOR HIV+ WOMEN Budget Category FY 2010 -11 (07/01/10 - 06/30/1 1) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 6,750 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 742 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 537 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 1,250 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 2,000 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 221 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 1,500 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 2,000 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 15,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 34 HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL Drop -Out Prevention Program Hawaii County Economic Opportunity Council Drop -Out Prevention Program FY 2010 -2011 e .,...., -�.� fin! t91(`i HAWAII COUNTY ECONOMIC OPPORTUNITY COUN6 ' iL 47 Rainbow Drive Hilo, Hawaii 96720 -2013 Telephone: (808) 961 -2681 Fax: (808) 935 -9213 02. €: U SUBJECT: Final Report for Public Benefits Derived from the Award of County Grant Funds Program: HCEOC Drop -Out Prevention Program (DOPP) A total of 58 -at risk students at Keaau, Pahoa, Waiakea and Konawaena High schools participated as clients in the Drop -Out Prevention Program. In addition to this, another 178 students were helped as referrals on a short -term basis. The students received counseling, one -on -one help, referral assistance to other agencies such as TIFFE, Alu Like, and Workforce Development. Additional assistance was provided included job referrals and finding of suitable places for them to perform community service. We assisted student parents by monitoring their child's academic, attendance and behavioral progress on a regular basis. This close working relationship between the student, their parents, and school staff has allowed the majorities of our clients to graduate, achieve promotion to the next grade level, decrease the number of suspensions, improve their attendance and improve their attitude. With your support, we were able to achieve nearly all of our objectives. This is evidenced by the fact that 80% of our students were promoted to the next grade (40% objective); 92% attended school 65% or more of the time (65% objective); 89% were suspended for 3 or fewer days (70% objective); 83 %improved in attitude with their teachers (80% objective) and 78% improved in attitude with their parents (70% objectives). We failed to meet one objective: percent of seniors who graduate. We set an objective of 95 %; however, only 78% met the object. Despite not meeting the objective, we will not lower it. All the students at Pahoa, Waikea and Konawaena met the objective; three students at Keaau did not meet the objective. We will Increase our efforts at Keaau in the coming year. Our facilitators helped over 178 students on a short term referral basis by finding them help with tutoring, behavior issues, attendance and academics. These students would not have been able to receive as in -depth help without our assistance as their assigned grade level counselors were responsible for over 250 students each. They simply would not have had the time or capacity to provide the in -depth help the students needed. Our facilitators filled that need by investing and spending the time needed to properly help and address the problems. We were able to do this as each of our facilitators had an average of 20 clients each and each had an average of 50 referrals for the entire school year. The public benefitted by having students more academically prepared for work and college. This will allow them to be more employable and hence our clients will end up more likely to become tax payers versus being unemployed. The families we served are in definite need of this help as all of our clients come from low- income households and nearly all of them cannot afford private tutoring services. Furthermore, many of our parents lack the knowledge of connections to avail themselves of various services from Alu Like, Youth Challenge, etc. Our facilitators helped these needy high school students and families access various services that were available in our community. Hawaii County Economic Opportunity Council Drop -Out Prevention Program FY 2010 -2011 In summary, the non - profit county grant has allowed us to help over 200 students to improve academically and socially in the communities of Hilo, Keaau, Pahoa and south Kona. Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Hawaii County Economic Opportunity Council PROJECT NAME: Drop -Out Prevention Program ATTACHMENT 1 REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 65,000 State of Hawaii $ Federal Funds $ 5,714.94 Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 70,714.94 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -11 4 tT' r•� ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Hawaii County Economic Opportunity Council PROJECT NAME: Drop -Out Prevention Program (DOPP) Budget Category FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 53,094.14 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 0 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds 8383.56 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 1048.42 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 62.05 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 928.32 7. Equipment — Purchase; Rental; Repairs & Maintenance $0 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 1300.00 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 0 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 169.46 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 14.o5 TOTAL (Items 1 -11) $ 65,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 35 HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL Language Arts Multicultural Program Hawaii County Economic Opportunity Council Language Arts Multicultural Program FY 2010 -2011 HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL 47 Rainbow Drive Hilo, Hawaii 96720 -2013 Telephone: (808) 961 -2681 Fax: (808) 935 -9213 /1t of P! :06 SUBJECT: Final Report for Public Benefits Derived from the Award of County Grant Funds Program: HCEOC Language Arts Multi- Cultural Program A total of 286 underachieving 3rd and 4th grade students at Keonopoko and Naalehu participated as clients in the Language Arts Multicultural Program (LAMP). The funds allowed us to help all the 3rd and 4th grade teachers at each school by assisting in their classroom during the morning hours. All 3rd and 4th grade students who needed extra help were given the needed assistance in a timelier manner than could be done without our assistance. Our help allowed the faster students to proceed, not be held back without leaving those who needed the extra help behind. This has allowed greater overall achievement as the underachieving students got the extra help they needed and the more advance students progressed with less delay. The grant also allowed us to help 54 low- income and underachieving 3rd and 4th grade students to get help after school in improving their reading, writing, speaking, socialization and multicultural knowledge skills. The students were referred by the Department of Education and received assistance at no cost. Approximately 97% of the participants received free and reduced lunch and could not otherwise afford tutoring or academic help after school. Our program participants at Naalehu Elementary School were 75% Marshallese and most spoke English as a second language. Thankfully, we had a Marshallese aide who helped bridge the language and cultural barriers. As a result over 85 %of the participants at both Keonopoko and Naalehu achieved our reading comprehension objective despite this language and cultural barrier. We also provided daily transportation home for these students at no cost. This was a tremendous assistance to the parents as gas approached $4 a gallon this past school year. In the end, many needy students from Puna and Naalehu /Ocean View communities benefitted from this grant by providing them the extra help they needed to improve at school both academically and socially. We also provided free safe and productive activities after school for our participants in Naalehu and Keonopoko Elementary school which allowed parents to work without having to pay for child care. The ultimate measure for the return on investment was that the student in our program achieved ALL the objectives set forth in reading comprehension, writing, speaking, attitude and socialization. Each site also had over 50% of their students move from "well below" to "approaches ", "meets" or "exceeds on the Hawaii State Assessment (H.A.S) administered by the Department of Education. The public benefitted by having students more academically prepared for school and the future. Our students acquire knowledge now that will benefit the community today and in the future. English skills learned in our LAMP program will help them be a better citizen. Achieving a good education begins in the early years and this is one of the reasons for our LAMP program. Everyone benefits by having a more educated community.. The families we served are in definite need of this help as all of our clients come from low- income households and nearly all of them cannot afford private tutoring services. Hawaii County Economic Opportunity Council Language Arts Multicultural Program FY 2010 -2011 Furthermore, many of our parents lack the knowledge of what services are available and how to connect to them. Our LAMP personnel assist the student and their families in connecting with other needed services. In summary, the non - profit county grant has allowed us to help over 200 students to improve academically and socially in the communities of Pahoa and Naalehu. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Hawaii County Economic Opportunity Council PROJECT NAME: Language Arts Multicultural Program (LAMP) REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 75,000 State of Hawaii $ Federal Funds $ 5,029.40 Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 80,029.40 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Hawaii County Economic Opportunity Council PROJECT NAME: Language Arts Multicultural Program (LAMP) Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 56,069.78 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 0 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 8853.42 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 1128.41 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 787.93 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 1031.49 7. Equipment - Purchase; Rental; Repairs & Maintenance $0 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 1400.00 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 4515.20 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 0 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 1213.77 TOTAL (Items 1 -11) $ 75,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 36 HAWAII ISLAND WORKFORCE & ECONOMIC DEVELOPMENT OHANA Community Connections Hawai'i Island Workforce & Economic Development Ohana (HIWEDO) Project: Community Connections Grant Amount: $ 10,000 Grant Period: FY 2010 -2011 Community Connections — FINAL REPORT Funding under this grant was used to: • Develop and create a social media website dedicated to monetizing three essential themes: • Hawaii Island Music Culture and Industry & How -To -Do Videos which will include an arts calendar in concert with HIVB. Musicians Damon Williams, Rupert Tripp, and Charles Brotman were interviewed on camera providing content about their careers and what budding musicians might encounter in today's music industry. A video edited version with Damon Williams on a mock website page for a power point presentation was created. • All Things Green and Sustainable on Hawai'i Island and Beyond which includes interviews with Jason Scott Lee at his farm and also Green Collar Technology workshops were videotaped for this page of the website. • Social Entrepreneurship Projects, Tools and Services — Larry Czerwonka of Big Island Empowerment Network and expert internet marketer was interviewed and consulted on social media delivery modalities. Work continues with Larry to develop the first TEDx event in Hilo in September. The Kea'au Youth Business Center is also collaborating to tape the event and edit the video program which will be uploaded to the TED site at www.ted.com. Acquisition footage that will serve as inventory can be re- purposed, re- edited and re- packaged for multi -uses. • Produce a series of educational videos about the music industry • Rupert Tripp, Damon Williams and Grammy award winner Charles Brotman have been interviewed and a jam session was taped. • Produce a pilot television program for FOX KHON 2 • Footage of Damon Williams, Fuji, and Keali'i Reichel have been taped for the pilot television program • Build relationship with media buyers and content creators • Developed a relationship with Windward Designs Agency in Hilo who is a media buyer for print, radio, and television. • Developed a working relationship with Alan Ohara of Alan Ohara Designs along with Valerie Ferrari of Lahaina Designs who will be coordinating the website content creator contributors. • Develop marketing tools; powerpoint presentation • Developed a powerpoint presentation that provides an overview of the website and potential revenue streams. The full potential of this project has not been reached within the granting period due to insufficient funding. We received $10,000, which allowed us to initiate the $153,000 project. Funding is the key to continuing this project and it remains an active work in progress. There are many community supporters and contributors to this project, additional funding will enable us to move this project to the next level. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Hawaii Island Workforce & Economic Development Ohana PROJECT NAME: Community Connections REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $10000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $10000.00 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION:: Hawaii Island Workforce & Economic Development Ohana PROJECT NAME: Community Connections Budget Category FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 2039.53 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 26.03 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 196.34 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 546.09 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 779.18 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 95.88 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 6316.95 $ 10000.00 TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 37 HAWAII ISLAND WORKFORCE & ECONOMIC DEVELOPMENT OHANA Going Home Hawai'i Island Workforce & Economic Development Ohana (HIWEDO) Project: Going Home Grant Amount: $20,000 Grant Period: FY 2010 -2011 Going Home — COH Non - Profit Grant - FINAL REPORT Funding under this grant was used to provide staff to manage and provide administrative support to the Going Home Consortium and program. Going Home is the name given to efforts on Hawai'i Island to reintegrate former offenders into the community and the workplace. It is a community -based group of over 30 non - profits, government agencies, faith -based groups, businesses and volunteers who collaborate to assist Hawai'i Island men and women released from correctional institutions with reintegration into community life through employment, training and appropriate supportive services. Through its committee structure and services from the consortium agencies, Going Home works to address complex re -entry needs, such as housing, transportation, life skills /job readiness training, mental health, substance abuse treatment, family reconnection and financial advocacy. Staff support supported the Going Home Consortium membership in the following highlighted 2010 -2011 projects: • Integrating support services and resources as part of the newly acquired HIWEDO /Going Home Second Chance Mentoring grant. The 2 -year grant was awarded from the Department of Justice. The award received was one of 15 awardees nationally and the only one received in the State of Hawaii. This was due in large part to the collaborative nature of the Going Home Consortium. The overall goal of this grant is to develop a mentoring program as a means to reduce recidivism. The Mentoring program is currently being developed and the first Mentor /Mentee match is slated to begin in September 2011. • 10 men and 2 women from the Hawai'i Community Corrections Center (HCCC) received job readiness training through the first of 4 cycles of the E Ho'opili Hou program. • The Co -case Management and the Education & Training Committee served 105 people with obtaining a forklift license and OSHA certification courses on both East and West Hawai'i. • The Former Incarcerated & Reentry Support Team (FIRST) Committee is designing a pre - incarceration workshop. • An Employer Recognition Pot -luck luncheon was held in May to recognize employers who support and hire ex- offenders. • Held a "Talk Story Session" to gather ideas from the business community on better preparing our ex- offender participants for job preparation. • Currently working with Judge Strance on receiving work clothing donations for the newly released ex- offender. • An on -line updated resource directory is in its final stages of completion and should be on line in September. • The consortium membership has increased to 104 members from various organizations and companies. Funding from this grant enabled the successful delivery of the projects listed above as well as many other projects and events not listed. The Going Home Consortium is not a revenue generating program and relies on support from grants — both public and private as well as private support to sustain it. It is a vital link in creating a successful and seamless transition for ex- offenders reintegrating into the community. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Hawaii Island Workforce & Economic Development Ohana PROJECT NAME: Going Home REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 —June 30, 2011) County of Hawaii $20000.00 State of Hawaii $ Federal Funds $ 6227.00 Private Foundations $ 750.00 United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $26977.00 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY/ORGANIZATION: : Hawaii Island Workforce & Economic Development Ohana PROJECT NAME: Going Home Budget Category FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 12480.16 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 480.37 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1414.18 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 860.65 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 770.15 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 270.88 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 26.50 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 3697.11 $ 20000.00 TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 38 HAWAII ISLAND WORKFORCE & ECONOMIC DEVELOPMENT OHANA Huiana Internship Program Hawai'i Island Workforce & Economic Development Ohana (HIWEDO) Project: Huiana Internship Program Grant Amount: $20,000 Grant Period: FY 2010 -2011 Huiana Internship Prgram — COH Non - Profit Grant - FINAL REPORT Funding objectives under this grant was used to provide staff to place high school students in career - related internships; Expand program personnel support operations in West Hawai'i and expand resources to enable program resource development for the Huiana Internship program. Huiana is an island -wide program that matches Hawai'i Island high school students with business (public & private) mentors. This 60 hour /.5 DOE credit program is designed to develop the workplace skills and is a mechanism to support career exploration. The Huiana Internship Program supported two internship sessions in the fiscal year 2010 -2011. A total of 94 students were placed in internships with various businesses and organizations throughout East and West Hawai'i. The high schools involved with the 2010 -2011 Huiana programs were: East Hawai'i: Hilo, Waiakea, Laupahoehoe, Pahoa, Ka'u, Kea'au West Hawai'i: Kealakehe Conversation has begun to include Honoka'a and Kea'au High Schools in the next school year. We were unable to hire a part -time West Hawai'i Coordinator due to an insufficient funding base we are however working with the West Hawai'i schools in assisting with placement as best we can with limited funding. HIWEDO recruited new business to provide career exploration opportunities that met students' career interests. New sites included: Pacific Oncology Center, UH Hilo Laboratory for Exercise Sciences, Eye Care Hawai'i, Puff City, the Circuit Court in West Hawai'i, The County of Hawai'i Mayor's office, the Planning Department, Office of Immigration, Suisan Company, Ltd., Department of Finance, Hilo Veterinary Clinic, Aloha Veterinary Center, US Forest Service, Matson Navigation, and Focal Pointe, LLC. All new employers participated in mentoring training classes. In addition to locating new internship sites and conducting mentoring classes, the Huiana Coordinator recruited members of the business community to conduct monk interviews with the students; coordinate the student /business match with the DOE counselors, and responsible to assemble the Ho'ike ceremony. Two Ho'ike events (graduation ceremony for interns) were held for the students to showcase their internship achievements and experiences. It was also a way to recognize the many businesses and organizations for sponsoring these student interns. Approximately 200 families and friends of the students attended the Ho'ike in support of and to celebrate with the students. Funding from this grant enabled the successful delivery of this project. The Huiana Internship Program is not a revenue generating program and relies on support from grants — both public and private as well as private support to sustain it. It has proven to be an integral part of preparing the high school students with the world of employment and career awareness. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Hawaii Island Workforce & Economic Development Ohana PROJECT NAME: Huiana Internship Program REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 —June 30, 2011) County of Hawaii $20000.00 State of Hawaii $ Federal Funds $ Private Foundations $30000.00 United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $50000.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY/ORGANIZATION: : Hawaii Island Workforce & Economic Development Ohana PROJECT NAME: Huiana Internship Program Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $15252.88 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 519.08 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1573.97 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 860.56 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 734.18 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 270.89 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 323.44 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 465.00 TOTAL (Items 1 -11) $ 20000.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 39 KA HALE 0 NA KEIKI, INC Families at Risk Project KA HALE 0 NA KEIKI PRESCHOOL A private, non - profit preschool serving the families of the Hamakua Coast 45 -3668 Honoka'a - Waipi'o Road, Honoka'a, Hawai'i 96727 Phone & Fax (808) 775 -9870 eMail: pualani_colburn @yahoo.com Nationally Accredited by N.E.C. P.A. August 8, 2010 t3 0 COUNTY OF HAWAII PROJECT NARRATIVE FAMILIES -AT -RISK PROJECT 2010 -2011 The general public, as well as the immediate public benefited greatly from our Families - at -Risk Project during the period 7/1/10 - 6/30/11, as well as for the future! During this period of time, a total of 31 children attended our school's Project daily. These 31 children were from low- income, working families. It is critical to understand that operating such a Project is costly, since we are in operation for more than 8 hours a day before this Project begins each day; thus a second qualified teaching staff must be maintained. Successful Project? Absolutely! Our goals are to insure that our keiki receive a quality education that will make them ready for Kindergarten. All of our thirteen graduates this year attended our Families -At -Risk Project. Of those thirteen who graduated from our school last month, 100% were accepted into our local state Kindergarten, rather than being placed into pre -K! This is an incredible accomplishment on the part of our students, and the part of our Families -At -Risk Project. This is what it is about! Children who attend preschool enter kindergarten ready to learn. They later have better test scores in reading and math. And, they are less likely to be involved in crime as adults and less likely to become pregnant as teenagers. Because of our Families -at- Risk Project, 31 low- income children, including our recent graduates, have been given the skills and tools needed to begin a successful life that they otherwise would not have had. Instead of continuing the downwards -cycle of drug abuse and teenage pregnancy, statistically these children will instead succeed in school and avoid these damaging occurrences of society. Crime rates, drug -abuse rates, and teen - pregnancy rates do NOT have to continue to rise; not, that is, if preventative measures are taken now, and are continued. That is what our Families -at -Risk Project is doing for our community, and the general public at large. We're helping to break that damaging cycle, 31 children at a time. The central feature of our Families -At -Risk Project is continuing to provide a safe, stimulating, and caring environment for children, ages 24 months to 6 years, daily, throughout the year, between the hours of 2:30 pm and 5:30 pm. This frees young parents to work at their jobs, allows the unemployed to seek work, and pursue training and educational opportunities, particularly working parents transitioning from welfare 1 c.) assistance. It also unburdens siblings, older relatives, and others untrained in early childhood education of the responsibility of providing care to young children. By drastically adjusting our budget we insured that our Project could succeed; adjusting the budget was critical. Some of the outside funding from private foundations were either less than anticipated or not received at all. Private donations, as well as fundraising, were also less this year. Our community, including our expended community, is deeply feeling this Recession, and thus our own Programs and Projects suffer. Our budget for the Families -At -Risk Project needed to be adjusted, as well our overall annual Operational Budget, and was extremely limiting. Teachers' hours were closely monitored; as well as any and all operational expenses were also. Because of this critical close management of our budget we could accomplish our goals for our Project. Not only our staff and our Board members, but also our parents themselves made tremendous sacrifices. The goals of our Families -At -Risk Project are to provide low- income children with quality care that improves their health, safety, teaming, development, self - confidence and self - esteem, as well as family stability; and to provide low- income parents with quality child care to allow them to work full -time towards economic self-sufficiency and to better support & assist their children's education. Thanks to community support, and especially the understanding and generosity from the County, the goals for our Project have been realized. Without our Families -at -Risk Project, these parents would have had nowhere to send their children until they returned from work. By operating our Families -at -Risk Project, 31 children were able to continue to receive safe and stimulating care while their parents were working, through our quality early childhood education program, when other programs usually close at 2:30pm. These children learn invaluable skills and attitudes that will last a lifetime: self- confidence, good self - esteem, conflict resolution, etc. Additionally, parents are subjected to less stress, knowing that their children are safe and well -cared for, thus helping to prevent the immediate situations of child abuse and neglect that stress can create. This number exceeded our original estimate of 31 children. We not only helped 31 children but also their families, so the total estimated number of community members that directly and immediately benefited from our Project this past year was over one hundred people! We agree that private funds are a key to the success of this Project, but those funds are even more limited due to the world -wide Recession. Additional public support we received from Hawaii County has most certainly helped the participants of our Families - At -Risk Project towards a successful, productive future. With the increase number of at- risk families that we are serving in our community the additional support from the County was not only necessary but also gravely needed. We hope that the County will acknowledge the importance of investing money in prevention and continue their financial commitment in the future. We cannot thank the County enough for their understanding and generosity. Mahalo. Ka Hale 0 Na Keiki Inc. is a 501(c)(3) non - profit organization. All contributions are tax - deductible. 2 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Ka Hale 0 Na Keiki, Inc. PROJECT NAME: Families at Risk Proiect REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $10,000 State of Hawaii $0.00 Federal Funds $0.00 Private Foundations $35,700.00 United Way Funds $0.00 Admissions $ Donations $3,500.00 Fundraising $1,140.00 Pay Phone $0.00 Vending Machines $0.00 Service/Program Fees $3,660.00 Third Party Reimbursements $0.00 Tuition $ Client Private Fees $ Interest Income $0.00 Others (please list) a. Rotary Club $ 1,500.00 b. In -Kind (Labor & Materials) $ 8,000.00 c. $ TOTAL REVENUES $63,500.00 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Ka Hale 0 Na Keiki, Inc. PROJECT NAME: Families at Risk Project Budget Category FY 2010 -11 (07/01 /10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 7,000 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 1,000 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 1,000 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 1,000 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous TOTAL (Items 1 -11) $ 10,000 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 40 KAPIOLANI CHILD PROTECTION CENTER Title IVB -WHI Counseling & Supportive 55 Merchant Street, 22nd Floor Honolulu, Hawaii 96813 Big Island Office 74 -5599 Luhia St. Rm E -7 Kailua -Kona, Hawaii 96740 KAPI`OLANI CHILD PROTECTION CENTER An Affiliate of Hawaii Pacific Health TOLL FREE 888 -535 -7790 T 808 -535 -7700 1 F 808 - 535 -7722 BI T 808 - 329 -4020 1F 808 - 329 -8628 www.kapiolani.org/child-protection-center YEAR END REPORT TO THE HAWAII COUNTY COUNCIL Kapi'olani Child Protection Center Fiscal Year 2010 -2011 Non - Profit Human Service Grant Hawaii County non -profit grant funds were used exclusively this year as part of the funding match required for a Federal Title IV -B /2 grant received by the Kapi'olani Child Protection Center. This g© t provides an additional $194,303 of counseling and supportive living services to the residents of the County of Hawaii (West Hawaii) at no additional cost to the County. The funds received from the county grant was spent on transitional support (gas cards, grocery /clothing certificates, etc), Occupancy and indirect administrative costs related to the grant. The project funded was the West Hawaii Counseling and Supportive Living Project. This collaborative project seeks to assist parents in providing a safe home for their children. The major focus of the program is on working with parents who have substance abuse problems, which have placed their children at risk of child abuse and neglect. Referrals for services were received primarily from DHS -Child Welfare Services with referrals also from other community service providers as well as self - referrals. The majority of the parents who become involved in the project receive some kind of counseling services. For some this may be individual counseling to improve their overall functioning; for others counseling may be provided in a group setting to address a specific area of need (such as domestic violence, parenting, substance abuse). We also served a number of children with individual and family counseling as well as service coordination with other agencies. This program serves the most needy and hard to reach families by providing outreach counseling and supportive living services. The overall goal of this program is to provide counseling and supportive services to children and their families so that they can eventually become self- sufficient in providing a safe and growth- enhancing environment for their children. This grant has a direct benefit for the residents of the County of Hawaii as this grant reduces the negative effects of drug abuse on families and the community as well as provides the mechanism to assist individuals in becoming productive and contributing residents of West Hawaii. This program was successful in reaching a large number of residents that would otherwise not be serviced. The following are program statistics for the fiscal year. People Served Services Cum. Unduplicated # of people served •Number of families •Number of adults •Number of children Goal 75 130 150 YTD 77 126 167 Goal Indiv. Assessments 112 Case Management 112 Counseling Svcs. 45 Cum. YTD 177 133 74 The mission of the Kapi'olani Child Protection Center is to Protect Children and Strengthen Families Hawaii County Council Final Report Fiscal Year 2010 -2011 Page 2 Outcomes Achieved Outcomes Goal YTD Number YTD Percent Individuals completing service plan who have established and implemented a child safety plan at closure 95% 24/32 75% Families completing Service Plan who have no new confirmed report of child abuse or neglect at 6 -month follow -up 90% 22/23 97% Families completing Service Plan who have no new confirmed report of child abuse or neglect at 1 year follow -up 95% 37/38 97% Comments on Outcomes: Families who have completed their services plans have demonstrated a major reduction in child maltreatment risks with only one confirmed report of child abuse or neglect at the 6 -month and 1 year follow -up period. The challenge is to improve on the number of individuals who both establish a Service Plan and complete services. Given the volunteer nature of the IVB services, it is difficult to mandate the completion of services for families. Furthermore, the IVB program still services transient families and thus there are frequent moves and at times it has been difficult to track these families. We were able to serve 77 families this year, instead of the anticipated 75 families. Major Accomplishments Our program has been able to significantly lower the risk for abuse and neglect with families that have completed their service plans. KCPC's Foster Care Mentoring Program for youth in foster care which improves psychosocial development, decreases trauma related to child maltreatment and placement in foster care, and prevents future generational abuse, completed our fourth successful year with four mentoring pairs. We were able to provide Parent -Child Interaction Therapy (an evidenced -based relationship enhancement therapy) to a number of families via our specially designed therapy room in Kona. KCPC is the only non - profit human services agency in the State to offer this therapy. We were able to assist clients with their transition to independent living by providing material support in the form of: food /clothing /telephone /gas cards; age- appropriate holiday gifts for the keiki; and temporary cell phones with prepaid minutes. Submitted by: J Steven J. Choy, Ph.D. KCPC Director ATTACHMENT 1 Summary of FY 2010 - 2011 Income AGENCY /ORGANIZATION: Kapi olani Child Protection Center -Big Island PROJECT NAME: Title IVB -West Hawaii Counseling & Supportive Living Project REVENUE SOURCES FUNDS RECEIVED: FY 2010 -2011 (July 1, 2010 — June 30, 2011)) County of Hawaii $ 5,000 State of Hawai`i $ 194,303 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Charity Walk — Big Island $ 2,500 b. $ c. $ TOTAL REVENUES $ 201,803 County of Hawai`i — Office of the County Clerk Human Services Grants — FY 2010 -2011 ATTACHMENT 2 Summary of FY 2010 -2011 Grant Expenditures AGENCY /ORGANIZATION: Kapi olani Child Protection Center -Big Island PROJECT NAME: Title IVB -West Hawaii Counseling & Supportive Living Project Budget Category FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds only) $ 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 1. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 2. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 348 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 4,000 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous — Indirect Cost (HPH Supportive Services) $ 652 TOTAL (ITEMS 1 -11) $ 5,000 County of Hawai`i — Office of the County Clerk Human Services Grants — FY 2010-2011 55 Merchant Street Honolulu, Hawaii 96813 -4333 MEMORANDUM HAWAII PACIFIC HEALTH Kapi'olani • Pali Momi • Straub • Wilcox Date: Wednesday, July 06, 2011 To: Kawena Lopez From: Esmeralda Yee Subject: Return of unspent KCPC W -Hi County FY10 funds (808) 535 -7292 www.hawaiipacifichealth org Hello Kawena, Enclosed please find check number 26017661 in the amount of $57.01. This check is from the Kapi`olani Medical Center for Women and Children — Kapi`olani Child Protection Center - West Hawaii Title IV -B West HI Counseling & Supportive Living Project. The $57.01 represents the unspent balance of FY10 funds. Should you have any questions, please feel free to contact me at (808) 535 -7292 or at esmeralda.yee @kapiolani.org. Sincerely, Esmeralda Yee KAPI`OLANI MEDICAL CENTER i "` AT PAI 1 M0M1�/ KAPI`OLANI MEDICAL CENTER ( FOR WOMFN R CHIT ORFN -� ( v //, O ) ST RAU B CLINIC 8 I1O5PITAL Affiliates of Hawai'i Pacific Health ClWILCOX HEALTH Comm. No. 7-•/ Ref. To Ref. DnteAUG n 3 2011 HAWAII PACIFIC HEALTH RESEARCH INSTITUTE 55 MERCHANT STREET, 24TH FLOOR HONOLULU. HI96813 Vendor Number; 102.E Customer Number: Venda Name: COUNTY DIRECTOR OF FINANCE Cheek Number. 26017661 Pareem Code: .rr. k ° -at 't- Vendor Categ..;: THE ORIGINAL DOCUMENT HAS A REFLECTIVE WATEI 24 ARK ON THE BACK. HOLD AT AN A Rese t Hea LE TO VIEW WHEN cIIIE..ri 1G T+"I FIrIORSEMENT 24 011111 ,KING STREET. RIMPT VOID AFTER 180 DAYS TO 1 J U COUNTY DIRECTOR OF FINANCE ORDER ATI N:KAWENA LOPEZ OF WEST HAWAII CIVIC CTR. I3LI)U. A 74 -5044 ANE KEOHOKALOLE HWY KAILUA -KONA, HI 96740 Hi 260 L766 lo 21,30 LO L SI: ',8»06 76 L L11' DEPOSITED WITH THE DEPARTMENT OF FINANCE TREASURY DIVISION COUNTY OF HAWAII GENERAL FUND FUND DATE SOURCE SYM. 3611.05 August 4. 2011 DETAIL FUND OR APPROPRIATION SOURCE OF RECEIPT AMOUNT Sundry Revenues - FY10 From: Kapiolani Medical Center for Women and Children Hawaii Pacific Health Research Institute Check #26017661 Dated 6/27/2011 $ 57.01 PROJECT: West Hawaii Title IV -B West HI Counseling & Supportive Living Project For: County Nonprofit Grants went unspent for FY 2009 -10. Grand Total $ 57.01 Department Budget Signed Receipt of Deposit Hereby Acknowledged Treasurer HAWAII PACIFIC HEALTH RESEARCH INSTITUTE 55 MERCHANT STREET, 24TH FLOOR HONOLULU, HI 96813 Vendor Number. 102566 Customer Number. Venom Name: COUNTY DIRECTOR OF FINANCE Check Number. 26017661 Payment Code: Chock Date: 1 Vendor Category ... M#,1 t, 1 ISw nts C-1,4 6/27/2011 REIMBURSEMENT OF UNSPENT KCPC W -HT THE ORIGINAL DOCUMENT HAS A REFLECTIVE WATEtiMARK ON THE BACK. HOLD AT AN ANGLE TO VIEW WHEN ';'1E^Yfti�g T"E 9 PORSEMENT 55 MERCHANTSTREET, 24TH FLOOR Blai HONOLULU HI96813 ealtti`; .2411 SOUTH 4140 STREET:,, VOID AFTER 180 DAYS 0eyCti »d`Olif 1 TO THE ORDER OF COUNTY DIRECTOR OF FINANCE ATTN:KAWENA LOPEZ WEST HAWAII CIVIC CTR. BLDG. A 74-5044 ANE KEOHOKALOLE HWY KAILUA -KONA, HI 96740 rnGir moumt' II' 260L766L11' 1:L2L30LOL51: 4131110676LL11' DEPOSITED WITH THE DEPARTMENT OF FINANCE TREASURY DIVISION COUNTY OF HAWAII GENERAL FUND FUND DATE SOURCE SYM. 3611.05 August 4. 2011 DETAIL FUND OR APPROPRIATION SOURCE OF RECEIPT AMOUNT Sundry Revenues - FY10 From: Kapiolani Medical Center for Women and Children Hawaii Pacific Health Research Institute Check #26017661 $ 57.01 Dated 6/27/2011 PROJECT: West Hawai'i Title IV -B West HI Counseling & Supportive Living Project For: County Nonprofit Grants went unspent for FY 2009 -10. Grand Total $ 57.01 Department Signed Budget Receipt of Deposit Hereby Acknowledged Treasurer HAWAII PACIFIC HEALTH RESEARCH INSTITUTE 55 MERCHANT STREET, 24TH FLOOR HONOLULU, HT 96813 Vendor Number. 102566 Customer Number Vendor Name COUNTY DIRECTOR OF FINANCE Check Number 26017661 Payment Code Check Clare 7! Vendor Category Invoice No Invoice Date PO Number Comments Gross Amount Discounts Net Check Amount AFP2317 -001 6/27/2011 7-'512011 REIMBURSEMENT OF UNSPENT KCPC W -I-1I 5701 0.00 57 01 Gross Check Amount 57.01 THE ORIGINAL DOCUMENT HAS A REFLECTIVE WATERMARK ON THE BACK. HOLD AT AN ANGLE TO VIEW WHEN 1!1,' v :"r, TGIF EINPORSEMENT 55 MERCHANT STREET, 24TH FLOOR 1- IUirOLUt U H196813 Check Number "Date 26017661 7-'512011 Hawaii Pacific Health Research Institute Pay Fifty -seven and 01 / 100 Dollars TO THE ORDER OF COUNTY DIRECTOR OF FINANCE ATTN:KAWENA LOPEZ WEST HAWAII CIVIC CTR. BLDG. A 74 -5044 ANE KEOHOKALOLE HWY KAILUA -KONA, HI 96740 2411 SOUTH.KING STREET HON RI ,i)1,11 HI 94876 b'[1NT 1213 $57.01 VOID AFTER 180 DAYS 6e./04 11 C40, Counter Signature Required if Amount Exceeds $20,000.00 II' 2601766LII' t:12L301015I: 481110676LLII. #41 KEAUKAHA ONE Keaukaha One KEAUKAHA ONE 2010 -2011 GRANT REPORT re: July 2010 -June 2011 Grant of $10,000 "; 2 Submitted by Jan Roehrig, Treasurer on August 29, 2011 Keaukaha One served 115 Hilo and Puna area youth during the last calender year. Explanation of public funds derived from awarding of grant: Keaukaha One, a public charity, received $10,000 from the County of Hawaii Accounting of expenditures utilizing the County of Hawaii grant The Grant was utilized as follows: Equipment repairs - $38 $ 38 Towards Boat House Hawaii - repair frozen steering of the coach's escort boat ($104A6 total charge) Program Expense - $9,181 Equipment Purchases $2205 Gillespie Paddles -youth paddles Transportation $4223 Airfare for 29 paddlers to attend States on Oahu Aug. 2010 500 Hawaii Academy of Arts & Sciences -gas for van to transport paddlers from Puna to practices, regattas 525 Gas for Na Opio coaches' boat -7x$75 February through July 1728 Robert's Hawaii -4 bus trips to Kona regattas Professional Fees - $781 $ 781 C.P.A. prep of 2010 financial statement $10,000 Total spent to date of $10,000 grant. Other Funding Sources: Restricted $8500 Donations from 9 individuals used to purchase 6 man canoe for program Other Funding Sources: Unrestricted $ 650 Donations from 3 individuals Public Benefit: Equipment Repair: With the daily use of the escort boat, the maintenance of the boat was a critical component in ensuring safe and effective coaching practices. Equipment Purchases: Due to the increase of younger paddlers this season, ranging from 6 -9 years of age, the grant allowed us to purchase paddling blades that were of a smaller dimension making it easier for our younger paddlers to participate and learn paddling technique. These children will be a benefit to our program next year and the equipment will again be utilized by incoming younger youth. Transportation: This grant paid the airfare of 4 crews plus alternates to attend the HCRA State Championships held in Oahu. The youth crews from Keaukaha Canoe Club contributed to a 3rd place overall finish in the AA division. The funding from the grant also paid for the bus transportation of our youth to 4 consecutive regattas held in Kona. Bus transportation was critical in ensuring safe and reliable transportation. In these hard economic times, payment for van gasoline expenses for our Puna paddlers has made it financially easier on the paddler's parents to ensure that the kids from Puna are able to show up for practice and for races in Kona. By providing gas for the coach's escort boat, Head Coach, Keahi Warfield, was able to provide safe, effective coaching. PUBLIC BENEFIT DERIVED FROM THE COUNTY GRANT 2010 -2011 The $10,000 Grant from the County of Hawaii allowed Keaukaha One to provide an accessible after school program for over 100 youth from Puna and Hilo. The youth were able to participate in a structured program involving traditional Hawaiian practices covering: the wa'a working together as a group paddling techniques respect for the ocean The majority of the participants come from low income homes, many with only 1 parent. Transportation is a problem. Many of the Hilo youth were able to walk to practice at Pali Kai. Puna youth were able to participate due to the use of a van from Hawaii Academy of Art & Sciences. The County Grant provided the gas. Because of the success of this program, plans are underway to enlarge the after school program to provides mentors for students in areas of interest. • Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Keaukaha One ATTACHMENT 1 PROJECT NAME: REVENUE SOURCES A 3. FUNDS RECEIVED: FY 20101 (July 1, 2010 -June 30 2011)x,, ,r County of Hawaii $ 10,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 9,150.00 Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TAL_ REVENUES ,,,,,, .. « $ 19,150.00 _ .- . _. County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010-11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Keaukaha One PROJECT NAME: Budget Category FY 2010 -11 (07/01/10-06/30/1 1) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds 2. Employee Benefits - Health & Dental Irst.rance; (Diner Benefits (For employees supported by County grant funds $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees,- Legal, Accounting /Bookkeeping; Audit Fees Administrative Fees; Other $ 781.00 5 Supplies - Office Program; Consumable Telephone; Postage & Freight $ 116 a,iih Occupancy - Rents- Uhlities; Repairs i& Maintenance £ �� ti $ 7. Equipment Pt.ichtit Rent 0,3H. s S faairte'.anc,=, s 2,243.00 8. Insurance - Genera, Liability; Auto; Fire; NDOA Board Ir sural : :a $ 9. Operations Printing ,'Publications /Subscriptions, Membership Dies; Staff Training, Auto Gasoline Purchase $ 1,025.00 10. Travel - Airfare; per Diem; Auto Renta', Mileage Reimbursement $ 5,951.00 11. Other -Tox Screening Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 10,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -1 1 # 42 KONA HISTORICAL SOCIETY Living History Program Operations KONA H I STORICAL SOCI ETY.x P.O. Box 398 Captain Cook, HI 96704 808 -323 -3222 COUNTY OF HAWAII NON PROFIT GRANT YEAR END REPORT FY2010 -11 Narrative: Support for Living History Programs Kona Historical Society's programs are open to the public Monday — Thursday, 10:00 a.m. to 2:00 p.m. During the past fiscal year over 5,000 adults and 725 children visited the Kona Coffee Living History Farm, the H.N. Greenwell Store Museum, and the Portuguese Stone Oven bread baking program. Program visitors included scheduled tour groups, independent travelers, residents, and school groups from Hawai' i Island and Oahu. The public benefited from these programs by: •Experiencing authentic programs at Kona historic sites; •Learning how coffee was grown, picked, and processed in the 1920's, and becoming aware that even today many of those same techniques are used in this important agricultural industry; •Participating as an 1890's General Store customer in choosing and purchasing goods through trade, exchange, credit and cash; •Gaining an understanding of the traditions of Portuguese ranching families through helping with bread baking in the rustic stone wood -fired oven; •Discovering how hard work, family values, and resourcefulness contributed to sustainability and success for Kona's farmers and ranchers. •Understanding and appreciating the contributions of Kona's multi - cultural heritage to the uniqueness and beauty of this place. Below are some selected quotes from exit surveys that demonstrate the public's reaction to our programs. 4th Grade Oahu School Children about the 1920's Coffee Farm: •I couldn't imagine working so early in the morning! That's almost three hours before I wake up! I wouldn't want to work until sunset either. Those children worked much harder than we do today. •I learned so much about all the inventions they made. A tobacco bag was used as a [water faucet] filter, which was neat. It is amazing how the people made their clothes out of rice bags. Those people were very good recyclers. •When you told us all about the Japanese children's life, I could relate that to my grandpa's life because he worked in the pineapple fields too when he was a young boy. Pagel of 2 6th Grade Local School Children about the 1890's Greenwell Store: •I got to learn about many different cultures that came to Hawaii and learn all about Henry Greenwell. I think that the game was fun too. •I will never forget getting to see the general store and getting to see things from long ago like the boots and the butter churn. •1 really liked the Greenwell Store and how there was a lot of unique old stuff. Thank you for the tour it was very interesting!! Adult Visitor Comments: •It is because of great people and organizations like yours that we are able to learn more about our community and integrate ourselves further into our vibrant and diverse surroundings. It was a very fun and educational outing for us, and we hope to visit you sometime again in the future. (Local Resident) •Finding myself with a free morning in Kona this week, l had the opportunity to spend a couple hours at the Greenwell Museum and Store. Although I feel like I've only scratched the surface of things to learn about the history of Kona, I really learned a lot from your interpretive materials and from our guide. 1 am certain that our stop at the Greenwell Store was a highlight of our trip. (Visitor from California) •I was attracted to the Portuguese oven by the process of helping to make bread, and 1 bought some! (Visitor from Russia) It seems clear from this sampling that a public diverse in age, background, and interests appreciates the benefits derived from Kona Historical Society's programs. It is our mission to "preserve the history of Kona to enrich our community and inform our visitors by nurturing an understanding of, and inspiring an appreciation for, Kona's unique island sense of place." We are proud to have continued doing so during the past year despite financial concerns and staff shortages, and we sincerely appreciate the support of the County of Hawai' i in these efforts. Mahalo and Best Regards, Jil irector rical Society Page 2 of 2 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Kona Historical Society PROJECT NAME: Living History Program Operations REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 10,000 State of Hawaii $ 18,823 Federal Funds $ 0 Private Foundations $ 500 United Way Funds $ 0 Admissions $ 51,944 Donations $ 8,656 Fundraising $ 3,700 Pay Phone $ 0 Vending Machines $ 0 Service /Program Fees $ 0 Third Party Reimbursements $ 0 Tuition $ 0 Client Private Fees $ 0 Interest Income $ 0 Others (please list) a. Portuguese Bread Sales $ 30,808 b. Coffee Sales $ 37,740 c. Gifts /Publications Sales $ 14,390 TOTAL REVENUES $ 176,561 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Kona Historical Society PROJECT NAME: Living History Program Operations Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 10,000 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 10,000 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 43 KONA LITERARY COUNCIL Kailua Learning Center FINAL REPORT Kona Literacy Council The public benefit derived from the funding received from the Hawaii County Grant (FY 2010 -11) was the continuation of the free literacy programs provided by the volunteer tutors of the Kona Literacy Council at the Kailua Learning Center. The $2,000 we received from the County assisted us in maintaining our objective of keeping the center open so that we could continue to help break the illiteracy cycle in our community. The Kailua Learning Center is located on the ground floor of the Kailua Village Condominiums on Kuakini Highway. It has its own restroom and parking is available on site. We continued to write grants, solicit donations and participate in fund raising projects. We have applied to various state and federal agencies and corporations in our community. Generous private donations from our tutors and friends of the Kona Literacy Council have provided some of the funds. The Kona Literacy Council meets the critical mission of the program by keeping open the Kailua Learning Center in order to continue to improve the basic skills of adults, including the foreign born, by offering free one -to -one and small group tutoring in reading, writing, spelling, math, English as a Second Language, citizenship, key boarding and computer literacy. The Kona Literacy Council continues to meet its goals and objectives to: A. Continue renting space at the Kailua Village Condominiums ($300 per month) to use as a learning center and administrative office. B. Continue volunteer staffing of the Kailua Learning Center from 9:30 am to 3:00 pm, Monday through Thursday and Saturday 10:00 am to 2:00 pm. C. Expand programs to reach more non - reading adults and meet anticipated goals of new readers. D. Expand lending library to include videos and read along tapes. E. Acquire more basic skills books and material F. Acquire basic office supplies; i.e. toner and paper for copier machine, brochures, stamps, etc. G. Increase collaboration between existing agencies. Description of the program and services and how they benfit the adults in West Hawaii. The Kona Literacy Council: 1) Continues to provide free one -to -one, small group and computer- assisted literacy services at the Kailua Learning Center to any adult who wants to improve their basic reading, writing, computation and computer literacy skills. 2) Registers, scheduals, matches learner with tutor, and prepares programs for new students for the year. 3) Continues recruiting and training new tutors. 4) Continues networking with community agencies to provide free literacy assistance to their clients, i.e. Department of Human Services, Department of Labor & Industrial Relations, Kona Community School for Adults, various Vocational Rehabilitation Programs, Bridgehouse, Alternatiaves to Violence, BISAC, court ordered participants, Family Support Services of West Hawaii, Head Start, Hawaii Community College and the public libraries. 5) Offers pre - employment skills, helps in filling out application forms, resume writing and interview skills to enable our learners to get and hold jobs. 6) Improves family literacy services. 7) Helps foreign born learners with their communication skills and assists them in passing their citizenship test. 8) Empowers adults to become contributing members of our community by ensuring that everyone increases their literacy skills and becomes lifelong learners. 9) Offers help with tests (two people passed the test and got their driver's licenses). 10) Publishes a quarterly newsletter. 11) Continues writing grants, pursuing fund raising functions, and seeking donations, to keep open the doors of the Kailua Learning Center. 12) Holds general membership and public meetings quarterly. Since opening in Sept., 1992, over 600 adults have been tutored one to one. This past year we have helped over students improve their basic skills including 10 new students. The specific objectives of the volunteer tutors of the Kona Literacy Council are to help adult students: 1. raise their reading levels from 0 through 12; 2. increase computation skills from arithmetic through Algebra and Geometry; 3. develop communication, reading and writing skills of the ESL students; 4. prepare adults for the GED exam; the Competency Based High School Diploma program; driver's license test; and U.S. Citizen test. 5. assist college students with their writing skills Some other personal goals of the students included: helping their children with their reading and homework; filing out job applications and other forms; learning to type and read the Bible. Most of the 600 students who have studied with the volunteer tutors have made remarkable progress in their basic skills and self esteem thereby improving their lives and becoming better family members, workers and community members. The dedicated 7 volunteers of the Kona Literacy donated over 1,200 hours last year. We are constantly recruiting new tutors and office staff and offer tutor training to keep up with the demand for good volunteer tutors. Some of our volunteers are snowbirds, leave the Island or obtain full time employment, leaving us with vacancies to fill. We recruit new tutors by newspaper articles and word of mouth. Tutors need to successfully complete a tutor training course and are requested to make a commitment of at least one hour per week. Office help must make a commitment of at least one two - hour shift per week. Most of our volunteer tutors have had previous teaching experience and all our dedicated volunteer tutors and office staff desire to improve their community by giving the gift of literacy. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Kona Literacy Council PROJECT NAME: Kailua Leaming Center REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 2,000 State of Hawaii $ 0 Federal Funds $ 0 Private Foundations $ 0 United Way Funds $ 0 Admissions $ 0 Donations $ 300 Fundraising $ 0 Pay Phone $ 0 Vending Machines $ 0 Service /Program Fees $ 0 Third Party Reimbursements $ 0 Tuition $ 0 Client Private Fees $ 0 Interest Income $ 0 Others (please list) a• Ironman $ 1,000 b. Federal Pacific Campaign $ 294 c. $ TOTAL REVENUES $ 3,594 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Kona Literacy Council PROJECT NAME: Kailua Learning Center Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 0 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 0 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 0 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 0 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 900 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 700 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 100 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 300 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 0 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 0 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 0 TOTAL (Items 1 -11) 2,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 44 KU`IKAHI MEDIATION CENTER Community Mediation Program County of Hawaii Nonprofit Grant for Fiscal Year 2010 -2011 Final Report from Ku'ikahi Mediation Center The County of Hawaii's funding for Ku'ikahi Mediation Center (KMC) helped us conduct nearly 300 mediation sessions, basic and advanced trainings for mediators and several outreach events. We served over 800 clients. While the economy continued to be our biggest challenge, it appears to also have caused people to investigate their options for conflict resolution more closely. Although our funding sources have been restricted by the economy the need for our services continues to grow. We were able to add another 18 apprentice mediators from our November Basic training. We collaborated with UH Hilo in conducting the training. The inclusion of UH students in our training has given us a great source for volunteer mentors for the peer mediation program we are putting together. These trainees included two participants who had been unable to use their scholarships from last year's County funding and they not only used their scholarships this year but joined as apprentices. The additional apprentices have helped us free up staff time from the court mediations to assist the domestic and TRO clients who are served in our office. The domestic and TRO cases for last year totaled 124 of our cases, so it is a great help to be able to devote more time to these more difficult situations. We held advanced trainings in agreement writing and Civil Rights mediations. The County's funding has allowed us to provide parenting workbooks to low income clients who cannot afford to pay for the workbooks. We feel the workbooks are one of our most valuable tools because they keep the parents focused on the best interests of the children. Informing the public about dispute resolution alternatives is of high importance to us. In addition to several press releases during the year we had information booths at Healthy Keiki Day in Keaau, Bruddah Cuz event in Pahoa, and Earth Day at UH Hilo. On Earth Day we handed out anti bullying bookmarks to over 50 elementary school students in addition to handing out brochures and speaking to parents and teachers about conflict resolution. We had presentations to Rotary groups and real estate licensees. We also held a leadership /problem solving training by Peter Adler, Ph.D. that was open to the public. In short, funding from the County of Hawaii was crucial to the success of our program last year and made a huge positive difference in our ability to continue serving the public during these challenging times. We realize the requests for funding far exceed the funds available and are very grateful and honored by the County's generous support. Res pep ully submit; d, Clyl�a i�,. on Executive erector Ku'ikahi Mediation Center ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Ku'ikahi Mediation Center PROJECT NAME: Community Mediation Program County of Hawaii $ 17,700.00 State of Hawaii $ 42,621.96 (Judiciary) Federal Funds $0 Private Foundations $ 5,000.00 United Way Funds $ 12,000.00 Admissions Donations $ 5,028.52 Fundraising $ 13,878.00 Pay Phone Vending Machines $ Service/Program Fees $ 22,162.00 Third Party Reimbursements Tuition Client Private Fees interest Income Others (please list) a. Hawaii Justice Foundation $ 4,250.00 b. $ c. ............................... ............................... ............................... ............................... County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -11 Z 700 4 r ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Ku'ikahi Mediation Center PROJECT NAME: Community Mediation Program FY 2010 -11 (07/01/10- 06 /30 /11) ACTUAL EXPENDITURES 1 UPPOtt q uiPe .................... .................... .................... .................... ..................... ..................... ..................... ......................... ......................... i ursement::> ......................... .. ........ ... ... ................ ......... ............ County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 45 LYMAN MUSEUM NP Education & Public Programs "EDUCATION AND PUBLIC PROGRAMS" LYMAN MUSEUM NONPROFIT YEAR -END REPORT HAWAI'I COUNTY COUNCIL The Lyman Museum's Education and Public Programs component was awarded County of Hawaii grant funds in FY 2010 -2011. Education and Public Programs at the Lyman Museum both reaches out to the community and draws it in to the Museum, to "tell the story of Hawaii, its islands and its people" through programs, events, and activities that educate and encourage involvement by the public. In FY 2010 -2011 the following public benefits were derived from the award of County grant funds to the Lyman Museum's Education and Public Programs: o Curriculum- appropriate and State standards - linked school tours were provided to student groups of all grade levels, pre- kindergarten through high school o Teachers on the Island of Hawaii were provided information about available Lyman Museum educational, school - related programs and how to access them o Docents were trained to lead school tours o A varied, stimulating, and high- demand program of semi - monthly lectures, performances, hands -on workshops, demonstrations, talk -story sessions, and educational van tours was shared with the general public over the course of the year o Unique programming specifically linked to each special exhibit at the Museum was developed and presented to the community Some 1,650 of Hawaii's students were provided with docent -led tours of the Lyman Museum; 206 teachers from 52 schools received information about the Museum's educational, school - related programs and how to access them; six hands -on, educational workshops for students were provided to schools; four Museum docents received training and mentoring for school tours; and 39 public programs were presented to more than 1,100 enthusiastic attendees. In FY 2010 -2011 the Museum continued to strengthen and expand its range and frequency of public programming, increasing its community offerings to a total of 39 lectures, presentations, performances, demonstrations, hands -on workshops, talk -story sessions, and educational van tours. Programming was well attended and enthusiastically received, according to surveys completed by attendees. The programs covered a wide range of topics exploring Hawaii's natural history, human history, cultures, and art forms. Program titles included the following: o Hawaiian Weapons of War o Isabella Bird in Hawai'i o Maritime Archaeology in Hawai'i o Hawaiian Fishing and Fishing Implements o The David Belden Lyman Papers o Consuming Passions: The Development of Hawaii's Local Cuisine o Koreans in Hawai'i: Spirit, Mind, Past, and Present o Tsunami! o Kalaupapa: Losing Family and Finding Community o Doing Field Biology in the Northwestern Hawaiian Islands o Aquaculture in Hawai' i o Kau ka Pe'a, Holo ka Wa'a o Anshu: Dark Sorrow o Nation Within: The Story of America's Annexation of Hawaii o Mauna Loa: How Well Do You Know the Volcano in Your Backyard? o Gathering Places of East Hawai'i o Ni'ihau Shell Workshop o Pu'ukohola Heiau: The Power of Place o The "Value" in Beekeeping o Who Used Adzes from the Mauna Kea Adze Quarry? o Nene in the Space Age: Satellite Telemetry of Hawaii's Endangered Goose o Stalking the Wild Limu of Hawaii o The UH -Hilo College of Pharmacy: New Opportunities for Education, Research, and Engagement o The Biology of Hawaii's Anchialine Pools o Big Island, Small Farmer o Domestic Structures of East Hawai'i o Hawaiian Forest Birds: The Past, Present, and Future of an Endangered Avifauna o A Missionary Detour: Heaven by Way of the Big Island This generous grant from the Hawai'i County Council enabled the Lyman Museum to continue its delivery of high - quality educational programs on the Island of Hawai'i, to the benefit of both its school -aged population and adult community. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: LYMAN MUSEUM PROJECT NAME: NONPROFIT EDUCATION AND PUBLIC PROGRAMS REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 -June 30, 2011) County of Hawaii $ 23,200.00 State of Hawaii $ 11,852.00 Federal Funds $ 10,000.00 Private Foundations $ 10,000.00 ©ftA $ 29,328.00 Admissions $ 70,491.00 Donations $ 20,515.00 Fundraising $ 32,438.00 Pay Phone $ 0 Vending Machines $ 0 Service /Program Fees $ 08,702.00 Third Party Reimbursements $ 0 Tuitionat6cj S``h4, (cLe kost..e( $ 140,365.00 Client Private Fees $ 0 Interest Income $ 195.00 Others (please list) a. OHL Trust $ 180,000.00 b. Memberships $ 17,938.00 c. Gift Shop Net $ 21,853.00 TOTAL REVENUES $ 576,877.00 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: LYMAN MUSEUM PROJECT NAME: NONPROFIT EDUCATION AND PUBLIC PROGRAMS Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 8,200.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 0 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 0 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 0 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight s 0 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 9,200.00 7. Equipment - Purchase; Rental; Repairs & Maintenance $0 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 2,600.00 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 0 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $0 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 0 TOTAL (Items 1 -11) $ 20,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 46 MENTAL HEALTH KOKUA Residential Rehabilitation Services Ilia MENTAL HEALTH w KOKUA TO: Opportunities to Begin Again Hawai'i County Council Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Kawena Lopez West Hawai'i Civic Center, Building A 74 -5044 Ane Keohokalole Hwy Kailua -Kona, HI 96740 FROM: Greg Payton, MA, MBA Executive Director /CEO DATE: August 03, 2011 SUBJECT: County of Hawaii Award Mental Health Kokua Program services, Report for FY 2010 -11 Ca<:. Grant funding at $10,000 was received in FY 11. Following is our year -end program benefit and services report. 1. Public Benefit Grant funds were applied to operating costs of our transitional rehabilitation facilities in Hilo (PATCH Place and Hale Amau) and Kona (Hale Alanoe and Kealahou) that specifically serve persons who have serious mental illness, and who would be at risk of homelessness, incarceration, or hospitalization if transitional community residences were not available. The public benefit is the availability of a community based, cost effective humane resource for this population in Hawaii County. 2. Application of County Grant funds in achieving mission The actual bed day cost per client in FY 11 to live and receive rehabilitation services at Hale Alanoe and Hale Amau was $82 a day and at and Kealahou and PATCH Place was $55 a day. The grant in effect provided 157 bed days for clients in placement. Comparative bed day costs in a psychiatric hospital are estimated at $800 a day. The mission of the program was achieved through a combination of State, United Way, and County grant support. 3. Meeting Goals and Objectives Grant funding enabled us to continue operating our facilities, and serve 61 persons at PATCH Place, 26 persons at Hale Amau, 11 persons at Kealahou and 15 persons at Hale er,sitir 1221 Phone (808) 737 -2523 A non - profit organization Main Administrative Office Kapiolani Boulevard, #345 Honolulu, HI 96814 Fax (808) 734 -1208 Kona Administrative Office 75 -166 Kalani Street, #103 Kailua -Kona, HI 96740 Phone (808) 331 -1468 Fax (808) 331 -1378 .D August 25, 2009 Re: Final Report for FY 2008 -09 Page 2 of 2 Alanoe. By year -end, 74% transitioned to more independent living in the community. All clients showed improvement in daily living skills. 4. Clients Served Mental Health Kokua provides services through the following residential projects in Hawaii County: • PATCH Place and Hale Amau - Transitional residential programs in Hilo • Kealahou and Hale Alanoe - Transitional residential programs in Kona In FY 11, at PATCH Place and Hale Amau, we served a total of 87 persons, including 64 men and 23 women. Eighty -two percent (82 %) of PATCH Place and Hale Amau clients were between 28 to 57 years old, 40% were diagnosed with schizophrenic disorders, and 56% with depression and/or bi -polar disorders. Of persons completing placement, 75% moved to more independent living in the community. In FY 11, at Hale Alanoe and Kealahou, we served a total of 26 persons, including 19 men and 7 women. Eighty -one percent (81%) of Hale Alanoe and Kealahou clients were between 28 to 57 years old, 58% were diagnosed with schizophrenic disorders, and 42% with depression and/or bi -polar disorders. Of persons completing placement, 67% moved to more independent living in the community. 5. Other Funding Sources See Summary ofFY10 -11 Income (Attachment 1) 6. Expenditures Supported by County of Hawaii Grant Funds See Summary of FY10 -11 Grant Expenditures (Attachment 2) cc: Gary Michell, M.S. Hawaii Island Services Director ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Mental Health Kokua PROJECT NAME: Residential Rehabilitation Services REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $10,000 State of Hawaii $1,134,306 Federal Funds $0 Private Foundations $16,000 United Way Funds $18,278 Admissions $0 Donations $0 Fundraising $0 Pay Phone $0 Vending Machines $0 Service /Program Fees $168,526 Third Party Reimbursements $0 Tuition $0 Client Private Fees $0 Interest Income $5,097 Others (please list) a. $ b. $ c. $ TOTAL REVENUES $1,352,207 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -201 1 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Mental Health Kokua PROJECT NAME: Residential Rehabilitation Services Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds only) $ O 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 0 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 0 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other 0 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 0 6. Occupancy — Rent; Utilities; Repairs & Maintenance $0 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 10,000 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $0 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 0 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 0 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 0 TOTAL (Items 1 -11) S 10,000 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 # 47 NEIGHBORHOOD PLACE OF PUNA Family Strengthening & Home Visiting Neighborhood Place of Puna Family Strengthening and Home Visiting Program Final Report Narrative 2010 - 2011 Q-3 Neighborhood Place of Puna's home visiting program is an effort to strengthen, nurture and stabilize families in order to reduce incidents of child abuse and neglect in the Puna District. Program objectives included home visits with talk story assessments to determine family strengths, needs and protective factors. Other objectives include the development of culturally appropriate service plans, information and referrals to formal and informal services, advocacy and family support, education around how to access needed services, parenting education and promoting cultural roots and economic stability. • Ninety (90) families received intensive home visiting services during the grant period. Sixty four (64) families were assessed for child abuse and neglect risks including previous child abuse reports, domestic violence, substance abuse, adequate resources, parental depression etc. A culturally appropriate and individualized service plan was developed with each family. • Five hundred and sixty one (561) families received information and referrals through telephone or walk in services. • Ninety (90) families received advocacy and support in an effort to help them access needed services including housing, medical care, food stamps, legal services, transportation, etc. Advocacy and support for such services as WIC, Legal Aid, Section 8 Housing, Office of Social Ministries, Alu Like, Catholic Charities, Salvation Army Family Intervention Systems, Disability Rights, Department of Human Services, etc. was provided. Outreach workers provided transportation to meetings and sat in on IEP meetings, benefit meetings etc. with parents in order to help them get the services they needed for themselves or for their children. • The Neighborhood Place of Puna's resource directory was expanded to include resources available in upper Puna. Thanks to a Kapili Oihana Intern, we were able to update our resource directory and include the resources NPP "mapped" in upper Puna. Each family that we worked with this year was given a copy of the resource directory along with instructions on how to use it. Surveys of families receiving services indicated that most families were extremely grateful for the support they received. Public benefit can be summarized in the following comments from six of the closed families: • "good job, good people, good helpers. Thank you very [sic] for helping. `thank you', `Quyana', `mahalo "'. • "Neighborhood Place has helped in resources that I lacked. Baby is going good and with in her development it is exactly on target." • "Thanks for everything!" 1 • "Thank you for all of the help and support." During the program, 97% of families completed their service plans. 98% of families served did not have reports of child abuse and neglect while in the program. Six -month follow -ups indicate that 99% of families served were free of child abuse and neglect reports. Building community and strengthening social connections is an important part of prevent child abuse and neglect. To this end Neighborhood Place of Puna has been working actively with other agencies and community groups to get the Mt. View Gym reopened. We are happy to report that most of the lead paint had been removed from the interior of the gym and that it looks like the gym will be reopened before the end of the calendar year. Aware of the lack of infrastructure and the importance of access to sufficient safe water, Neighborhood Place of Puna has begun to look at issues of making water more accessible. This year we began surveying our families for very specific water data, as well as doing point -in -time surveys for more general data. It is our hope that the survey results will help us identify potential solutions to some of the water accessibility issues faced by our Puna families. Transportation is always a problem for Puna residents. NPP has tried to resolve this problem by taking families to appointments, providing gas coupons with funding from Blueprint for Change and helping families learn how to ride the bus. Families often run short of food at the end of the month. Outreach workers spend time during home visits helping families learn to budget, clip coupons and make meal plans. Neighborhood Place of Puna also provides gift certificates to area grocery stores to help families meet their needs along with food pantry information. Neighborhood Places are important in that they reflect and respond to their own communities so what works for families in using the Neighborhood Place of Kona, or Central Kalihi or Waianae may not work for families in Puna. By providing home based family strengthening services, we are able to help families fend for themselves and nurture their children to the best of their ability. When families are strong, communities are strong. 2 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Neighborhood Place of Puna PROJECT NAME: Family Strengthening and Home Visiting REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 20,000.00 State of Hawaii $ 117,713.00 Federal Funds $ 29,590.00 Private Foundations $ 56,720.00 United Way Funds $ 20,000.00 Admissions $ Donations $ 13,421.00 Fundraising $ 2,760.00 Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 260,204.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Neighborhood Place of Puna PROJECT NAME: Family Strengthening and Home Visiting Budget Category FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 13,616.47 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 2,618.24 3. Payroll Taxes — FICA, SU!, Worker's Compensation, TDI (For employees supported by County grant funds $ 2,979.54 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program:: Consumable; Telephone; Postage & Freight 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 572.00 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance— General Liability; Auto; Fire; NDOA Board Insurance 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement s 213.75 11. Other — ToxScreening; Client Assistance; Contract Services; Miscellaneous $ $20,000.00 TOTAL (Items 1-11) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 48 O KA`U KAKOU 0 Ka ` u Ka ko u July 2010 —June 2011 Grant Report,_ '2 7 This is a summary of the programs and events sponsored by 0 Ka'u Kakou. This will also be a summary of how the grant money received July 2010 —June 2011 was used by 0 Ka'u Kakou. As you will see, every service provided by OKK is a benefit to the community through improved health services, educational outreach for the youth, beautification of our communities, providing recreation for our youth and kupuna, and working with other groups to accomplish their goals. We have no paid staff. Every hour listed is volunteer hours. We have partnered with other organizations where appropriate for goals that benefit the community. During this time we have logged approximately 600 hours for our pond and highway cleanup programs. We always provide lunch or breakfast for these events at a cost of $323.41. For our coqui frog eradication program we have 160 volunteer hours logged for three hunts. The cost for the program has been $480.68 for repairing our sprayer and solutions needed for the spray. In our cemetery renovation program we have logged 382 hours. This program involves setting up head stones, laying weed mat, and spreading gravel and rebuilding walls and providing meals for the workers. We currently have been working on the small Mormon cemetery near Na'alehu, the Japanese and Chinese cemeteries near Pahala. We have now been asked to renovate the Catholic cemetery in Waiohinu and the cemetery at Punalu'u. The cost of this program is $3564.51. We are providing 3 porta - potties, one at Punalu'u boat ramp and two at the South Point visitor and fishing area. This is at a cost of $7255.22. In order to help with the education and programs for the youth, we have issued $1500.00 in scholarships. $1500.00 is yet to be dispersed. Our seniors' program involves many things. Our main goal is to help our senior in areas where there is no agency to help them. We, upon request install grab bars in showers and bath tub areas, install hand rails for stairs and walk ways, cut and trim trees and other assorted yard work. Our goal is to help these seniors remain in their homes. We have 98 volunteer hours and we have spent $1709.09. The other part of our seniors' program is to help provide a social outlet in our community. We have had two bingo and community luncheons. The first, scheduled in Naalehu, was attended by 37 people. The second was attended by 56 people. This is proving to be a popular event as shown by the nearly double attendance for the second event. The cost of $2118.82 for this program is for the prizes and meals. We have logged 341 volunteer hours. We have given $6580.33 to 13 different community organizations and have logged 329 volunteer hours to 10 other events. We have also spent $2,704.92 for our own fundraising and other miscellaneous expenses. OKK purchased 2 shave ice machines and a popcorn machine, a used trailer (for hauling debris), chain saw, tables, shelves for storage, and office equipment. The office equipment includes a computer, printer and a quick book program at a cost of $5784.24. One event that rally draws our community together is our annual Keiki Fishing Tournament. At this year's event we had 246 registered participants and provided at meal for over 500 people. We had 82 people who volunteered their time for a total of 595 hours. The cost for this program was $8714.72. This covered the meal and all the prizes. The final large event for this year was our Ka'u Family Fun Fest. This was an event to help raise money for the building of a new health clinic in Na'alehu. This included setting up a marathon, 10k and 5k races along with many tournaments. Our purpose, along with raising the money for the clinic, was to promote health and wellness through activity. As you can tell this was a huge event that had approximately 1000 people in attendance at a cost of $18725.84, but we were able to raise over $51000 for the health center. There was approximately 1250 voluntary hours put into this event. In summary we are an organization of many people that do a great number of service projects in the community. Some projects help individuals and some a larger segment of the community. We have logged nearly 5000 hours in these projects. It is very hard to evaluate how many people we have had an effect on. While there have been approximately 1800 people in attendance at our events, we feel we have been able to work with many groups to help them with their projects. This, we feel, has promoted the attitude of "can do" for all in our community. It is hard to measure the pride of a community when all have accomplished their goals, and when tourists compliment us on clean road sides, beaches, cemeteries and having porta- potties available. But, that is what we are all about. Our mission is to foster health and prosperity for all of Ka'u. Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: 0 Ka'u Kakou PROJECT NAME: ATTACHMENT 1 REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 50,000.00 State of Hawaii $ 0 Federal Funds $ 0 Private Foundations $ 0 United Way Funds $ 0 Admissions $ 0 Donations $ 38,120.93 Fundraising $ 3,133.41 Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Membership dies $ 5.00 b- Recycle project $ 1,059.65 c. $ TOTAL REVENUES $ 92,318.99 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: 0 Ka'u Kakou PROJECT NAME: eze.00 c4.444 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 Budget Category FY 2010 -11 (07 01 i 0 0630'11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 0 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 0 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 0 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 0 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 67.30 6. Occupancy — Rent; Utilities; Repairs & Maintenance $0 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 1,817.03 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 750.00 9. Operations — Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 502.71 10. Travel — Airfare; per Diem, Auto Rental; Mileage Reimbursement 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 56,349.74 TOTAL (Items 1 -11) $ 59,461.78 eze.00 c4.444 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 O Ka'u Kakou Profit & Loss July 2010 through June 2011 Jul '10 - Jun 11 Ordinary Income /Expense Income Donation Cash B &E 45.27 Colony 1 100.00 Eva Taylor 76.00 Fred Chang 100.00 Ka'u Family Fun Fest 26,114.55 Kaida 20.00 kanda 1,000.00 Korenaga 100.00 Roy 200.00 sparks 20.00 Terri Clarke 25.00 toilet 20.00 whittaker 20.00 Yonemitsu 50.00 Donation Cash - Other 7,157.11 Total Donation Cash 35,047.93 dues membership 5.00 fishing tournament receivable 3,073.00 Fundraiser shave ice /popcorn 2,733.41 Fundraiser - Other 400.00 Total Fundraiser 3,133.41 Recycle 1,059.65 Total Income 42,318.99 Expense 2011 Scholarship Awardee's Bliss Amaral 250.00 Catherine Kidall 250.00 Kara Nelson 500.00 Sarah Nicolaisen 500.00 Total 2011 ScholarshipAwardee's 1,500.00 advertising advertisement in Ka'u Calendar 317.71 advertising -Ka'u chamber 185.00 Total advertising 502.71 Bank service fee 15.50 Business Expenses Business Registration Fees 11.30 Total Business Expenses 11.30 Cemetary service project 3,564.51 Checks 40.50 Community Donations Center for Hawaiian Music Studi 149.95 Computer's for Na'alehu School 200.00 Family Support Services 37.48 Hana Hou Community Christmas fo 50.00 Ka'u AYSO soccer teams 306.00 Ka'u high school cross country 138.00 Ka'u High School Ensemble 604.00 Ka'u Hospital Foundation 250.00 Ka'u Middle School year book 50.00 Kailee Stacy 100.00 Na'alehu Summer Fun Scholarship 1,500.00 Pahala Summer Fun Program Schol 1,500.00 Rice drive for families in need 500.00 Southside Volleyball 800.00 Page 1 5:32 PM 08/14/11 Accrual Basis O Ka'u Kakou Profit & Loss July 2010 through June 2011 Thy word ministries community c Community Donations - Other Total Community Donations Community Service Project community meals maintenance of equipment pond cleanup Community Service Project - Other Total Community Service Project Contract Services Fundraising Fees sheep Total Fundraising Fees Total Contract Services coqui eradication Community Service Projec sprayer maintenance coqui eradication - Other Total coqui eradication Donation liana Hou Community Christmas fo Total Donation Jul '10 - Jun 11 250.00 144.90 6,580.33 250.00 30.31 47.44 1,413.24 1,740.99 407.17 407.17 407.17 121.63 293.19 65.86 480.68 250.00 250.00 Fishing tournament rubber bands and tickets 16.43 Fishing tournament - Other 8,698.29 Total Fishing tournament 8,714.72 Food bank 500.00 Fundraising Supplies 157.58 Grant Presentation 44.28 highway cleanup 275.97 Insurance Liability Insurance Expense 725.00 Total Insurance 725.00 Ka'u Alumni Presentation 36.61 Ka'u Family Fun Fest Advertisemnt 468.75 Auction 571.72 Banners 877.13 Entertainers 3,991.81 Fun Fest Shirt Design 150.00 Fun Fest T -Shirts 2,537.11 Games 4,187.88 Liability Insurance 145.00 Park Facilities 2,385.55 Race 2,080.22 Security 602.92 Special Duty Clerk Fee 15.75 Special Duty Police 112.00 Ka'u Family Fun Fest - Other 600.00 Total Ka'u Family Fun Fest 18,725.84 Ka'u Summer Fun Programs 0.00 Page 2 5:32 PM O Ka'u Kakou Profit & Loss July 2010 through June 2011 08/14/11 Accrual Basis Jul '10 - Jun 11 Operations equipment 376.85 Lap top mat 47.91 locks 199.77 paper 6.89 storage shelves 246.84 Supplies 813.81 tables 124.96 Total Operations 1,817.03 Other Types of Expenses 25.00 Portable toilet fee 7,255.22 Senior bingo 2,118.82 Senior Service Project Grab bars 139.53 Senior Service Project - Other 126.01 Total Senior Service Project 265.54 shave ice/popcorn shave ice /popcorn- donations 262.50 shave ice /popcorn - Other 3,443.98 Total shave ice /popcorn 3,706.48 Void 0.00 Total Expense 59,461.78 Net Ordinary Income - 17,142.79 Other Income/Expense Other Income Grant 50,000.00 Total Other Income 50,000.00 Net Other Income 50,000.00 Net Income 32,857.21 Page 3 # 49 PALEKANA KM OCEAN SAFETY Ocean Safety Education COUNTY OF HAWAI'I NON - PROFIT GRANTS 2010 -2011 YEAR END REPORT AGENCY /ORGANIZATION: PALEKANA KAI OCEAN SAFETY, LLC. PROJECT NAME: OCEAN SAFETY EDUCATION Palekana Kai's main objective during the 2010 /2011 fiscal year was to continue to educate community /at -risk youth and those of our community in public safety and awareness through our water safety programs which include: Ocean Awareness /Safety, First Aid/CPR, Automated External Defibrillation, Life Guard Training, Oxygen Administration, Blood borne Pathogen and Spinal Management. Trainings are held at various Schools, Youth Agencies and Beach Sites. We would like to take this opportunity to thank the Hawai'i County Council once again for awarding Palekana Kai Ocean Safety with a Grant in the amount of $15,000.00 for the 2010/2011 fiscal year. This Grant monies was used to purchase training equipment and supplies, office equipment and supplies, allowed our staff to attend educational trainings, purchase educational materials and paid for our General Liability Insurance which would not have been possible without the funds from this Non - profit County Grant. Our Certified Instructors, Staff, volunteers and returning participants are very appreciative of the new equipment and for the various trainings that we were able to attend. It has allowed our program to expand in many ways. We are able to spend less time in a classroom setting and take our youth to various sites in order to make it more realistic for them. It also gives them the opportunity to utilize the skills that they have acquired either on land or in the ocean. It's incredible to know that our youth are capable and ready to respond to an emergency situation should one occur. Public benefits derived from the awarding of the non - profit grant: 1) (12) Water Awareness Classes were conducted — 110 youth participated 2) Youth Mentorship Programs were conducted once a month — 25 youth participated 3) (10) First Aid/ CPR, AED (automated external defibrillation) — 92 youth participated 4) (5) Lifeguard Classes for youth were conducted — 34 youth participated 5) (12) First Aid/CPR, AED (automated external defibrillation), Oxygen Administration, Bloodborne Pathogens and Spinal Management were conducted —116 adults participated 6) (12) Youth who participated in these informational classes were able to use their Certificates of completion as experience on their resumes - 4 are currently employed 7) Palekana Kai Ocean Rescue Team provided lifeguard services for school events — 432 participants 8) Palekana Kai Ocean Rescue Team provided rescue services for various races /swims — 2500+ participants Palekana Kai Ocean Safety has collaborated with the following Organizations: 1) The Salvation Army Family Intervention Services 2) Ala Kai Na Opio 3) Pu'u Honua Na Opio 4) Ke Kama Pono 5) Ho'okala 6) Hui Maka'ala 7) The Queen Lili'uokalani Learning Center 8) Na Holo Pono 9) Kipuka 10) Lanakila Learning Center 11) ILAU — Independent Leaders of Aloha United 12) Manowai 0 Hanakahi 13) Pacific Aquaculture & Coastline Resources Center 14) Pacific Internship Programs for Exploring Science 15) Hawai'i Ocean Safety Officers 16) Hawai'i Fire Department 17) The Kamehameha Canoe Club 18) Kekua Foundation 19) Black Inc. Water Patrol 20) The American Red Cross 21) Napua No'eau 22) Papa Wa'a Ho'omau 23) Na Kamakai ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Palekana Kai Ocean Safety, LLC PROJECT NAME: Ocean Safety Education REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 15,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 15,000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: _Palekana Kai Ocean Safety, LLC. PROJECT NAME: Ocean Safety Education Budget Category FY 2010 -11 (07/01/10- 06 /30/1 1) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 0 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 0 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 0 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 0 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 1,110.00 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 0 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 5,182.70 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 3,357.00 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 5,35030 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 0 $ 15,000.00 TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 50 PUNA COMMUNITY MEDICAL CENTER Walk -in Acute Care Clinic: Uninsured FINAL REPORT HSEDC GRANT; "COUNTY NON - PROFIT GRANT"! FY2010 -11 PUNA COMMUNITY MEDICAL CENTER (PCMC): VENDOR NUMBER = 36859 ACCOUNT NUMBER = 010.471.5472.83 (or, 547283) PROGRAM NAME = WALK -IN ACUTE CARE CLINIC, UNINSURED FUND NARRATIVE REPORT: From July 1St, 2010 through June 30th, 2011, PCMC continued to provide acute /urgent care services, on a walk -in basis, 7 days a week (including holidays), at its clinic in the Pahoa Marketplace. The HSEDC grant helped make those services possible. The total number of visits to our clinic since opening in Feb. 2009 => 10,936, through June, 2011. During FY 2010 -2011, the total number of visits paid for all causes was 5,261 (an increase of 12% from the previous year). The total number of individuals seen was 3411. The total number of uninsured visits was 947; or 18% of all visits. This is consistent with 923 uninsured visits, or 19% in FY 2009 -2010. The basic population of Puna District grew rapidly between 2000 and 2010; 24% according to the 2010 census. The number of unemployed, while moderating in Hawaii as a whole, remains high in our service area. We expect no decline in the uninsured population in the foreseeable future. PCMC provides Urgent Care services to just about anyone who walks through our doors, with or without insurance. Services included managing acute medical problems including asthma and respiratory infections, and infections of the skin, gut, and genital - urinary tract. We also managed trauma such as abrasions and lacerations, sprains and strains, and broken bones. Our services included physical exams, immunizations, and refills of medications for chronic diseases such as diabetes and hypertension. The HSEDC grant funds also enabled us to continue our prescription voucher system, providing supplemental payments for prescriptions at one of our local pharmacies. The cost of these vouchers totaled $2,859. It should be noted that our budget requests for this fund have always been based upon the estimated costs of providing services to an anticipated number of uninsured patients. In each of the years we have received HSEDC funds, we receive those funds in quarterly installments, and we have run out of money before the end of each quarter. In those months, PCMC continues to provide the services and "eats" the costs. Those "eaten costs" are represented in the top, yellowish, segments at the top of each bar in the attached bar graph. [The bottom BLUE SEGMENT represents insurance revenues; the t- RED SEGMENT represents county grant funds; the 1 1 1,( c) i. ( 1 v 1 represents the un- reimbursed costs of services to the uninsured.] 4f' Happily, the Hawaii County Council, and Mayor, approved a larger amount for PCMC this next fiscal year. OTHER FUNDING: The Uninsured Fund has no other funding outside of the HSEI }C grant at this time. When the grant moneys run out, the cost of providing services to the uninsured are pulled from our limited operating budget. Our search for grant support is ongoing; from private foundations, corporations, and government sources. In the first part of this next fiscal year, PCMC will try to get Rural Health Clinic (RHC) designation from the state and federal governments. This will make us eligible, if we qualify, for increased reimbursement for some services, and eligible for additional grant support. COMMUNITY BENEFITS: PCMC has become a stable, reliable resource for health services in the community we serve. People understand that we serve the community with compassion as well as skill. Very few clients have any complaints about our services, and we serve everyone from infants to the frail elderly. Our experienced staff is made up entirely of community members with considerable awareness of lower Puna's "personality" and its social - cultural dynamics. PCMC's waiting area and exams rooms are well appointed, and are as warm and user friendly as we can make them. The walls are dressed with local art, and there are fresh flowers present every day. The physician community in Hilo and Puna districts has thanked us for our commitment to good communications with them, and to the continuity of care for their patients. We have been identified by the drug seeking community as a poor source for narcotic and other addictive medications. Hilo Medical Center's Emergency Department sees fewer clients from our service area., and there are fewer non - emergent, expensive ambulance runs from Pahoa during the days and hours we are open. This reduces waiting time in the ER, and reduces direct costs to the County of Hawaii. PCMC is a partner in the Beacon Community project which ultimately will enable an increased ability to provide consumers and providers of health services access to vital health records and information. In FY 201 0 -11, PCMC organized its third annual Health Fair which offered a gamut of health related activities from A (acupuncture) to Z (Zumba exercise), with a wide range of health related agencies, resources and businesses participating; including the WIC Program, dental hygienists, the UH School of Nursing, massage therapists, and blood pressure and blood sugar testing. Lots of free information was available to the public to promote disease prevention and healthy lifestyles. This is the principal venue of many, in which we provide health information to the people of our community. We look forward to providing these events and continuing our services this next year. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: _PUNA COMMUNITY MEDICAL CENTER PROJECT NAME: WALK -IN ACUTE CARE CLINIC: UNINSURED PROGRAM County of Hawaii HSEDC State of Hawaii Federal Funds United Way Funds Admissions Donations Fundraising Pay Phone Vending Machines Service /Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) County of Hawaii -- Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: _PUNA COMMUNITY MEDICAL CENTER PROJECT NAME: WALK -IN ACUTE CARE CLINIC: UNINSURED PROGRAM Budget Category FY 2010 -11 (07/01/10 - 06/30/1 i ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight PRESCRIPTION PAYMENTSUPPLEMENTS $ 2,858.68 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous MEDICAL SERVICES PROVIDED $ 56,641.32 TOTAL (Items 1 -11) $ 59,500 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 PCMC income - by month 4)JU, V V V $45,000 $40,000 $35,000 $30,000 $25,000 E $20,000 $15,000 $10,000 $5,000 $- NI I _ '' •, 1111 I' 1 - 1 _ I,1 _ 1 1 1 1111 i I I 1 ■ ■ 02/0 9 03/0 9 04/0 9 05/0 9 06 /0 9 07/0 9 08/0 9 09/0 9 10/0 9 11/0 9 12/0 9 01/1 0 02/1 0 03/1 0 04/1 0 05/1 0 06/1 0 07/1 0 08/1 0 09/1 0 10/1 0 11/1 0 12/1 0 01/1 1 02/1 1 03/1 1 04/1 1 05/1 1 06/1 1 Unins seen/ No grant$ 9950 7742 8681 8069 576 2146 967.6226 county fund $- $- 5- $7,0 $3,6 $11, $7,2 $5,4 $5,0 $2,0 $5,1 $4,6 $5,3 $4,7 $4,6 $3,5 $5,4 $5,1 $7,2 $7,0 $7,2 $6,2 Monthly Income $1,2 $1,2 $3,4 $11, $15, $17, $21, $14, $10, $16, $19, $23, $20, $29, $33, $19, $30, $30, $43, $28, $40, $38, $37, $37, $32, $40, $37, $36, $36, Month #51 SALVATION ARMY Independent Living Skills Program THE SALVATION ARMY - FAMILY INTERVENTION SERVICES HAWAII COUNTY NON - PROFIT GRANT INDEPENDENT LIVING SKILLS PROGRAM FINAL REPORT 7/1/10 TO 6/30/11 Performance Measures: A r 2 2 88% of foster youth ages 12 -15 demonstrated an increase in independent living skills, as identified in their IL plan. 94% of foster youth age 16 plus completed their independent living skills program and attained at least a fair prognosis of achieving goals, as identified in their IL plan 80% of foster youth 18 plus, participated in Higher Education, Vocational Training Employment and/or Military 91% avoided non - marital childbirth, incarceration and homelessness during program participation The Salvation Army Family Intervention Services- Independent Living Program is designed to help foster youth and emancipated foster youth ages 12 -21 prepare for and manage the transition to productive, self - sufficient adulthood with a base of independent living skills. The curriculum is an evidence based best practice curriculum(Botvin Life Skills Training) used to emphasize career, education and job - skills that are tailored to the respective participants relative to age, level of education and psychosocial developmental levels. The focus is to draw a connection between academic success, job skills and positive social skills development, thus achieving a higher quality of life in the high need areas of Health, Housing, and Economic Self - Sufficiency. One full time Youth Development Specialist (YDS) was funded under the Hawaii County Grant and support from other contract funds. Throughout the year, the Youth Development Specialist provided individual and after - school outreach services (group facilitations, youth retreats, skill - building activities, positive alternative activities, and follow -up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. The components covered in group activities centered on the following themes: • Life Skills- Personal Development • Housing Options • Career and Employment( Vocational and Job Skills Training) • Educational Success and Planning • Life Planning & Money Management Projected YTD Completion of ILSP 30 46 Participates in IL Activities 30 46 Participates in IL Plan 30 46 Follow up and Monitoring 30 46 88% of foster youth ages 12 -15 demonstrated an increase in independent living skills, as identified in their IL plan. 94% of foster youth age 16 plus completed their independent living skills program and attained at least a fair prognosis of achieving goals, as identified in their IL plan 80% of foster youth 18 plus, participated in Higher Education, Vocational Training Employment and/or Military 91% avoided non - marital childbirth, incarceration and homelessness during program participation The Salvation Army Family Intervention Services- Independent Living Program is designed to help foster youth and emancipated foster youth ages 12 -21 prepare for and manage the transition to productive, self - sufficient adulthood with a base of independent living skills. The curriculum is an evidence based best practice curriculum(Botvin Life Skills Training) used to emphasize career, education and job - skills that are tailored to the respective participants relative to age, level of education and psychosocial developmental levels. The focus is to draw a connection between academic success, job skills and positive social skills development, thus achieving a higher quality of life in the high need areas of Health, Housing, and Economic Self - Sufficiency. One full time Youth Development Specialist (YDS) was funded under the Hawaii County Grant and support from other contract funds. Throughout the year, the Youth Development Specialist provided individual and after - school outreach services (group facilitations, youth retreats, skill - building activities, positive alternative activities, and follow -up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. The components covered in group activities centered on the following themes: • Life Skills- Personal Development • Housing Options • Career and Employment( Vocational and Job Skills Training) • Educational Success and Planning • Life Planning & Money Management • Personal and Community Engagement • Health and Wellness • Self Care & Positive Relationship Building • Daily Living In addition, all participants were afforded the opportunity to participate in community job fairs, housing fairs, excursions to the Work Force Development Division, field trips to Hawaii Community College, West Hawaii Community College, UHH and several camps that focused on Leadership Development and building positive peer relationships. Community Collaborations: Inter - Agency: Foster Care Alumni Support Program, Transitional Living Program -HYSN, Street Outreach Program, Emergency Shelter Service, Group Home Services, Positive Youth Development Program (Teen Pregnancy, Tobacco Prevention) Community Based Outreach, Services to Homeless Youth Community: Workforce Development Division, Social Security office, West Hawaii Community College, Hawaii Community College, University of Hawaii at Hilo - Learning Center, Admissions, Financial Aid, Hawaii Youth Services Network, Foster Youth Coalition -Kona Chapter, E Makua Ana Youth Circle Program -Kona, Epic Ohana In., Care -A -Van, Housing and Urban Development , Catholic Charities, Family Support Services of West Hawaii, Kona Community School for Adults DOE Schools: Konawaena, Kealakehe, Kohala, and Kau High Schools, and Charter Schools Such collaborations and partnerships serve as extra support to our participants and allow us to link youth and their families to individualized, culturally and gender sensitive community -based programming We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the West Hawaii District. The West Hawaii Community, Schools, Families, and Foster Youth were able to benefit from our program services and activities, and made a positive impact towards a healthy lifestyle. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Independent Living Skills Program - West Hawaii REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $ 15,000.00 State of Hawaii $ 91,038.00 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 106,038.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Independent Living Skills Program - West Hawaii Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 9,340.79 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 1,097.20 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1,699.50 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 426.45 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 337.01 6. Occupancy - Rent; Utilities; Repairs & Maintenance s 146.11 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 50.47 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 892.47 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 29.17 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 425.25 11. Other - Tax Screening; Client Assistance; Contract Services; Miscellaneous $ 555.58 $ 15,000.00 TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 52 SALVATION ARMY Prevention Programs - Puna THE SALVATION ARMY - FAMILY INTERVENTION SERVICES HAWAII COUNTY NON - PROFIT GRANT PUNA PREVENTION PROGRAM FINAL REPORT 7/1/10- 6/30/11 Performance Measures: The Salvation Army Family Intervention Services- Prevention Program (TSA -FIS- Prevention) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community -Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7 -18 and their families, residing in the Puna districts. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and fmancial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. One full time Youth Development Specialist (YDS) was established under the Hawaii County Grant and support from other contract funds. Throughout the year, the Youth Development Specialist provided in school and after- school services (group facilitations, youth retreats, skill - building activities, positive alternative activities, and follow -up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided and participated throughout the year are as follows: • 7/10/10 collaborate with The Neighborhood Place of Puna, Queen Liliuokalani Children's Center and other agencies for the 6th annual School Supply Distribution at the Makuu Market in Pahoa. We serviced over 1600 youth and over 1000 claimed to be of Hawaiian ancestry. • 7/11/10 Our PYD program invited families to attend our sister program: Substance abuse Prevention, families were invited from both lower puna and Keaau to listen to different speakers from MADD, and the Vice Department. We also showed the Shattered Dreams video. 50 families were in attendance • 7/29/10 collaborated and set up a cultural, educational excursion with Keauhou - Kahalu'u Educational Group. Dr. Darlene Martin and Mahealani Pai headed the excursion. 30 youth participated • 8/14/10 a cultural day was held in Pahoa at the Neighborhood Facility. Makahiki games, hula dancing, a slideshow and Hawaiian Food were provided to participants Projected YTD Completion of the L.E.A.D. Team 60 116 Participates in Pos. Alter. Activities 60 116 Participates in Case Mgt. Services 20 71 Participates in Project Family 60 57 Follow up and Monitoring 60 102 The Salvation Army Family Intervention Services- Prevention Program (TSA -FIS- Prevention) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community -Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7 -18 and their families, residing in the Puna districts. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and fmancial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. One full time Youth Development Specialist (YDS) was established under the Hawaii County Grant and support from other contract funds. Throughout the year, the Youth Development Specialist provided in school and after- school services (group facilitations, youth retreats, skill - building activities, positive alternative activities, and follow -up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided and participated throughout the year are as follows: • 7/10/10 collaborate with The Neighborhood Place of Puna, Queen Liliuokalani Children's Center and other agencies for the 6th annual School Supply Distribution at the Makuu Market in Pahoa. We serviced over 1600 youth and over 1000 claimed to be of Hawaiian ancestry. • 7/11/10 Our PYD program invited families to attend our sister program: Substance abuse Prevention, families were invited from both lower puna and Keaau to listen to different speakers from MADD, and the Vice Department. We also showed the Shattered Dreams video. 50 families were in attendance • 7/29/10 collaborated and set up a cultural, educational excursion with Keauhou - Kahalu'u Educational Group. Dr. Darlene Martin and Mahealani Pai headed the excursion. 30 youth participated • 8/14/10 a cultural day was held in Pahoa at the Neighborhood Facility. Makahiki games, hula dancing, a slideshow and Hawaiian Food were provided to participants • 9/14/10 Collaborated with the Penn Youth Foundation, an 8 week program that incorporates discipline, self awareness and spirituality. 9 of our youth participated • 1/12/11 graduation held for our girls group completing "swim with your current" 8 middle school girls and 1 high school peer mentor • 2/22/11 began classes with the Pahoa Intermediate School students in their CSAP program. The youth are involved with the Life Skills Curriculum. 12 youth participating • 3/19/11 held a family day event at the Pahoa Recreation Center. 6 families participated • 3/23/11 participated in the Annual Kick Butts Day. 11 youth participated and picked up 2000 cigarette butts • 4/9/11 participated in the "Annual Celebrate your family day" at the Sangha Hall in Hilo. More than 80 families visited our booth • 4.16.11 we held a graduation for our 9 young men who graduated from the Penn Youth Foundation • 4/19/11 began collaboration with the Keaau Youth Business Center. Staff did a gender specific group for middle school boys of Pahoa and it was held twice a week. Taught them life skills and KYBC did photography, digital media, studio time with music and instruments, culinary arts and community service projects • 5/17/11 ended the Pahoa CSAP program with success, 12 youth completed the program • 5/21 -22/11 we along with the YES (Youth Empowerment sub - committee) and the Hawaii County Parks and Recreation Staff put on a basketball clinic /drug awareness talk and 3 on 3 basketball tournament for the Pahoa community. Over 40 youth participated • 6/2 — 6/3/11 we held a Water Awareness Program with Palekana Kai at the Bayfront area. We followed up with 20 past participants an transported them for two days to leam about Water Safety and engage in Canoe Paddling. We also had a community service project — Beach cleanup. Community Collaborations: Linkages with Other Agencies: Referrals to the prevention programs are currently coordinated through the In- School Services at Pahoa Elementary, Intermediate and High Schools, HAAS (Hawaii Academy of Arts and Sciences), Ku O'Kala, Keonepoko Elementary, and Mountain View Elementary, Waters of Life Charter School. TSA -FIS has also worked cooperatively in coordinating services for youth and families with the following programs: Big Island Substance Abuse Council; Workforce Investment Youth Employment Services; Hawaii County Community Policing Officers; Bay Clinic; Queen Liliuokalani Children's Center; Neighborhood Place of Puna; Pahoa Parks and Recreation; Boys and Girls Club of the Big Island; Alulike Inc; Pahoa Weed and Seed, and Nanawale Community Center. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Puna Community. The Puna Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Prevention Programs - Pahoa REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 15,000.00 State of Hawaii $ 71,250.00 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 86,250.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Prevention Programs - Pahoa Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 9,135.68 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 1,243.86 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1 ,568.87 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 426.45 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 337.01 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 146.11 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 50.47 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 1,012.91 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 29.17 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 493.89 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 555.58 $ 15,000.00 TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 53 SALVATION ARMY Prevention Programs - Honokaa THE SALVATION ARMY - FAMILY INTERVENTION SERVICES HAWAII COUNTY NON - PROFIT GRANT HONOKAA PREVENTION PROGRAM FINAL REPORT 7/1/10 TO 6/30/11 Measures: 11- 2 The Salvation Army - Family Intervention Services- Prevention Program (TSA- FIS- Prevention Programs) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community -Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7 -18 and their families, residing in the Honokaa district. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Throughout the year, the Youth Development Specialist (YDS) provided in school and after- school services (group facilitations, youth retreats, skill- building activities, positive alternative activities, and follow -up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided as follows: The Life - skills development component of the program is implemented during Tuesdays and Thursdays, Mondays, Wednesdays and Fridays are set for recreational/excursion days. With the implementation of the NFocus Database System, we are able to track each participant and services delivered. The Life - skills development component of the program was successfully implemented. Youth participates in a 10 session program focused on topics such as: Decision - making, Communication skills, Anger Management, ATOD, Role Models, Occupational skills, Community Involvement, and Making Choices. Out of 25 enrolled in the program 25 students are on track to completing this component. We successfully implemented a reward structure that kept the youth motivated. We used quality curriculum support, constructing video display /multimedia examples of the days' topic, guest speakers, participated in community services opportunities. Projected YTD Completion of "Making Choices" Program 45 25 Participates in Positive Alternative Activities 45 25 Participates in Project Family - Family Days 45 20 Follow up and Monitoring 45 20 The Salvation Army - Family Intervention Services- Prevention Program (TSA- FIS- Prevention Programs) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community -Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7 -18 and their families, residing in the Honokaa district. The public benefits derived from this grant is the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Throughout the year, the Youth Development Specialist (YDS) provided in school and after- school services (group facilitations, youth retreats, skill- building activities, positive alternative activities, and follow -up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided as follows: The Life - skills development component of the program is implemented during Tuesdays and Thursdays, Mondays, Wednesdays and Fridays are set for recreational/excursion days. With the implementation of the NFocus Database System, we are able to track each participant and services delivered. The Life - skills development component of the program was successfully implemented. Youth participates in a 10 session program focused on topics such as: Decision - making, Communication skills, Anger Management, ATOD, Role Models, Occupational skills, Community Involvement, and Making Choices. Out of 25 enrolled in the program 25 students are on track to completing this component. We successfully implemented a reward structure that kept the youth motivated. We used quality curriculum support, constructing video display /multimedia examples of the days' topic, guest speakers, participated in community services opportunities. The after school program provided some "out of the classroom" structure in an arena that was of the student's own personal interest. It created an active, healthy environment and was also a springboard for discussions in the curriculum portion. So much of the sports atmosphere parallels life and the development of life skills. Team building and building of character and leadership was also role modeled throughout the year. Community Collaborations: Linkages with Other Agencies: At this time the agencies that we have been in contact with is the DOE, Parks and Recreation Department, Police Department, and YWCA. The support that the Honokaa high and intermediate schools have given us has been tremendous, they have invited us into their classrooms, given us a place to provide our services and staff support. We continue to create collaborations with other resources such as Hamakua Health Center for resources and information. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Honokaa Community. The Honokaa Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Prevention Programs - Honokaa REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 10,000.00 State of Hawaii $ 72,600.00 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 82,600.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Prevention Programs - Honokaa Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 4,445.40 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 1 ,211.89 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1 ,31 5.02 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 426.45 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 337.01 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 146.11 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 50.47 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 866.24 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 29.17 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 616.66 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 555.58 TOTAL (Items 1 -11) $ 10,000.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 54 SURE FOUNDATION Yeshua Outreach Center Monday, August 29, 2011 SURE FOUNDATION, INC. Public Benefits of the Yeshua Outreach Center The Yeshua Outreach Center, supported by Sure Foundation, Inc., has continue to serve the community of Kea'au, the Puna District and the County of Hawai`i as a whole over the past year by providing an alternative environment for youth and adults of our community to pursue healthy physical fitness programs and sporting events. We have enjoyed tremendous support from community members, politicians and the media regarding our efforts. Our goal of impacting lives, families and our community through, Yeshua, which means healing, wholeness and victory, has been greatly facilitated by the generous support provided by the County of Hawai`i's, non - profit grant program. We have focused the financial contributions made by the County non -profit grants program to our efforts in the Boxing, Weightlifting, Kempo Karate and Synergy Youth programs. Our Boxing Program has increased its community involvement over the past year by having 135 new members sign up during the 12 month period and increasing our current enrollment by almost 50% to 64 boxers in regular attendance. Weekly training sessions, coached by trained and certified volunteers, occur on Tuesdays and Thursdays from either 3:00 to 4:30 PM or a second session from 5 to 6:30 PM. On Fridays, we have selected sparring matches from 5 to 7 PM. Regular boxing events, which feature bouts with boxing clubs from other parts of the Big Island, O`ahu, and Kaua`i enable our members to focus their training programs, to compete and to hone their skills. During the funding period of the County non -profit grant, we held four of these Yeshua boxing events. On July 23`d and 24th 2010, we held a two day USA - sanctioned boxing event. We held another two day event on September 25th and 25th, 2010. Two more events were held on December 4`h, 2010 and February 19, 2011. Attendance at each of these events ranged from 500 to over 700 community members. To assist us in holding these events, we have 70 to 80 church volunteers to help organize, work and clean-up. Hawaii Police Department, Special Duty Officer Earl Haskell assisted by 3 -4 uniformed Sheriff's Department volunteers oversees the events. We are honored to have in attendance at many of the events, Councilmember Dominic Yagong (Fight Announcer), State Rep. Jerry Chang, and Council Members Fred Blas, Dennis Onishi, J. Yoshimoto and Emily Naeole. In addition to our own USA - sanctioned boxing events at the Yeshua Outreach Center, our boxers have also participated in bouts at other locations on the islands of Hawaii, Kauai, and O`ahu. The Yeshua Center's Boxing Program has encouraged many new boxing clubs in our area, and brought positive recognition to our district of Hawai`i. Yeshua's Kempo Karate Program enrolled 19 new students over the past year, with a total of 42 students currently enrolled. The Kempo Karate Program members have participated in demonstration performances at many of the Boxing Program's special events, enabling participants the opportunity to showcase their skills and abilities to the community. In addition, the Kempo Program has been active in the community. On August 14th, 2010, The Kempo Program held a Women's Personal Protection and Awareness Workshop at New Hope church for 35 women in the community During the week of January 24th to 28th, 2011, students in the Kempo Program participated in a "Buddy Training" week where they learned leadership skills by sharing the training floor with a non - training friend. This special event helps Kempo Program members learn t Monday, August 29, 2011 SURE FOUNDATION, INC. leadership skills through improving communication, leading by example, using gentle hands when showing your buddy how to do something, encouraging by letting trainees know they're doing a great job, and leading in word and action. February 231.d and 24`h, 2011, students in the Kempo Karate Program invited their parents to participate in training as part of "Parent Coach Training." The purpose of this exercise was to encourage parents to be involved in their children's lives and give them the skills to be effective parents. In addition to regular training, sparring competitions, and community outreach programs the Kempo Program has recently held a Kempo Auction where Kempo students use Kempo "Kash" earned throughout the year during training based on attendance and performance. This event teaches members that through commitment and perseverance, one can obtain one's goals and dreams. Together the Kempo Program and its outreach initiatives are enriching the lives of its members as well as the community as a whole. Yeshua's Weightlifting Program has enrolled 72 new members over the past year, with a total enrollment of 26, as of June, 2011. The limitation to maintaining a larger number of consistent participants is the lack of a formal weight - training room, designated specifically for fitness equipment. While the Boxing and Kempo Programs enjoy their own designated training areas, the Weightlifting Program, with its large amount of special equipment, is not housed in its own area. The space restrictions in the gymnasium area donated by Sure Foundation Inc. dictate that a new facility will have to be erected to house the Weightlifting Program. We are currently in the process of obtaining this funding and designing this new space. In the long term, the Yeshua Outreach Center views this weight - training and fitness facility as an excellent resource for the community, and a very important strategy for helping Yeshua become financially independent. The Synergy Youth Program provides alternative drug -free and alcohol -free, Friday night activities for teenagers in our community. We are constantly receiving compliments and thanks from parents and community members for offering this program to the youth of our community. It meets every Friday night from 6 to 9 PM, and provides van shuttle service home for kids, who would be unable to attend without transportation. Friday night activities are supervised by church volunteers, and include sports activities such as volleyball, skateboarding, etc, music, dancing, games, and a full dinner provided free of charge. The Youth Program has grown even more than last year with 150- 200 kids attending each week. This represents about a 25% increase in enrollment. The Synergy Youth Program is a unique program in our community, directly addressing the problem of providing kids healthy, constructive and fun alternatives. Together, these Yeshua Programs have had a dramatic effect on the community as demonstrated by the interest in enrollment and attendance of Yeshua sponsored events. The Yeshua Outreach Center is an excellent example of how combining County funds, private church salaries and facilities and community volunteers can have a huge impact on a local community. We are working towards increasing our enrollment and expanding our special events to enable the Yeshua Outreach Center to become financially independent. On behalf of the Yeshua Outreach Center, we would like to thank the members of the council who have supported our efforts and directly benefited members of our community. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Sure Foundation, Inc. PROJECT NAME: Yeshua Outreach Center REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 —June 30, 2011) County of Hawaii $ 50,000 State of Hawaii $ 0 Federal Funds $ 0 Private Foundations $ 0 United Way Funds $ 0 Admissions $ 5,731,34 Donations $ 2,405.68 Fundraising $ 4,859.23 Pay Phone $ 0 Vending Machines $ 0 Service /Program Fees $ 75.00 Third Party Reimbursements $ 0 Tuition $ 6,354.08 Client Private Fees $ 0 Interest Income $ 0 Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 69,426.33 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Sure Foundation, Inc. PROJECT NAME: Yeshua Outreach Center Budget Category FY 2010 -11 (07/01/10 - 06/30'1 i ) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 0 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 0 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 0 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5,710.24 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 2,739.96 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 0 (donated by SF) 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 37,184.00 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $0 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 3,069.02 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 1,296.78 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 0 TOTAL (Items 1 -11) I $ 50,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 Yeshua Outreach Profit & Loss July 2010 through June 2011 Ordinary Income /Expense Income 30800 • Yeshua Outreach Income 30810 • Membership Dues 30830 Donations 30840 • Grant 30850 • Sale of Goods 30860 • Admission Fees 30880 • Registration Fee Total 30800 Yeshua Outreach Income Total Income Expense 43000 • Yeshua Expenses 43010 • Shipping 43020 Supplies 43021 • Boxing Supplies 43022 • Program Supplies 43023 • Office Supplies 43024 • Misc. Expense 43025 • Special Events Total 43020 • Supplies 43030 Registration / License 43050 Outside Services 43060 • Dues & Subscriptions 43070 Travel Expense 43080 • Bank Service Charge 43090 • Boxing Event 43100 • Concession Expense 43110 Building Supplies 43120 • Repairs & Maintenance 43140 GE Tax 43150 • Administrative Jul '10 -Jun 11 6,354.08 2,406.68 50,000.00 4,859.23 5,731.34 75.00 69,426.33 69,426.33 42.14 500.34 1,357.73 148.62 159.33 525.12 2,691.14 672.50 9,546.50 40.00 1,296.78 23.50 1,794.24 1,234.78 6.68 79.98 420.49 47.25 Total 43000 • Yeshua Expenses 17,895.98 44000 • Grant Funded Yeshua Expenses 44010 Special Event 16,558.80 44020 • Boxing Supplies 9,157.04 44030 • Weightlifting Supplies 7,494.85 44040 Youth Expense 9,506.88 44050 Administrative Support 5,275.79 44060 • Kempo 2,000.00 Total 44000 Grant Funded Yeshua Expenses 49,993.36 Total Expense 67,889.34 Net Ordinary Income 1,536.99 Net Income 1,536.99 Page 1 # 55 VOLCANO HEALTH COLLABORATIVE Volcano Connections VOLCANO HEALTH COLLABORATIVE PO Box IN ?. Volcano 111 96 7N) '20 : 9 1011 Report to the County of Hawaii re the use of grant funds received for the FYE 06/30/11 Item 1 - Summary of "public benefits derived" from the award of County grant funds: The Volcano Health Collaborative received a grant to organize a program (Volcano Connections) to aid seniors and disabled residents of the greater Volcano area in maintaining an independent lifestyle that would enable them to remain in the community rather than being forced to move to an assisted living facility. During the fiscal year ended, Volcano Connections has provided the following services from which "public benefits" have been derived by the residents of Volcano: 1 Provided local seniors with counseling and assistance in determining needed services and connecting them to the appropriate agencies and organizations providing the appropriate solutions to their needs. 2 Connected seniors with local private service providers to help with home repairs and services. 3 Helped organize the Senior Food Produce program in Volcano. 4 Organized Energy Efficiency Classes to help local residents reduce energy use in their homes. 5 Sponsored talks by local health providers to educate residents on the health issues and the availability of local resources. 6 Obtained increased access for Volcano residents to the Co- ordinated Services Van resulting in improved.access to services in Hilo for those with limited access to transportation. 7 Worked with local Councilwoman (Britney Smart) on safer walking /biking opportunities in Volcano. 8 Created a central source of information for the community concerning local health issues and services. Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Volcano Health Collaborative PROJECT NAME: Volcano Connections ATTACHMENT 1 REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 100 Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ 60 Interest Income $ 14 Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 15,174 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Volcano Health Collaborative PROJECT NAME: Volcano Connections Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 5,200 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 489 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 758 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 77 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 749 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 1,561 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 179 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 480 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 9,493 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 DEPOSITED WITH THE DEPARTMENT OF FINANCE TREASURY DIVISION COUNTY OF HAWAII GENERAL FUND FUND DATE SOURCE SYM. 3611.05 DETAIL FUND OR APPROPRIATION September 22, 2011 SOURCE OF RECEIPT AMOUNT Sundry Revenues - FY11 From: Volcano Health Collaborative CUHawai'i Check # 1070 $ 5,507.00 Dated 9/9/2011 PROJECT: Volcano Connections For: County Nonprofit Grants went unspent for FY 2010 -11. Grand Total 5,507.00 Department Signed Budget Receipt of Deposit Hereby Acknowledged Treasurer .�. .. .. �.^^`..�.+`.+^a f„'�.. .._ � � . -..%�_ .:� "•�w'.�.i1�.•�"" ✓ ...±^' r^ �.Y' :._. . _.....tea`~... /,... ...�...... _ r /y�.� ep �0CSIF li - Fwd: Volcano Health Non Profit Grant Final Report - Yahoo! Mail Page 1 of 1 H00!% MAIL Classic Fwd: Volcano Health Non Profit Grant Final Report From: "Robin Coonen" <rcoonen @yahoo.com> To: "David Goodman" <dpgoodman @yahoo.com> Begin forwarded message: Tuesday, August 30, 2011 6:27 PM From: "Lopez, Steve" <slopez cr co.hawaii.hi.us> Date: August 30, 2011 2:14:12 PM HST To: <info(a,volcanohealth.orq> Cc: "Schrey, Theodore" <tschrey(a�co.hawaii.hi.us >, "Lopez, Steve" <slopez(a�co.hawaii.hi.us> Subject: Volcano Health Non Profit Grant Final Report Mr. Behenna and Mr. Goodman, Mahalo for your timely submittal of the year -end final report for Volcano Connections. This is a great help to us in performing our efforts to properly close the program for fiscal year 2010 -2011. In review of the final report, you reported that of the $15,000.00 grant Volcano Health spent $9,493.00 of the award. County guidelines for nonprofits being awarded a county grant state "Upon submittal of the year -end report, any unexpended county grant funds must be reported and refunded to the Finance Director ". In accordance, please timely remit the unexpended grant funds in the amount of $5,507.00 payable to FINANCE DIRECTOR and send as follows: Nonprofit Grants Program Attn: Kawena Lopez West Hawai`i Civic Center, Bldg. A 74 -5044 Ane Keohokalole Hwy. Kailua Kona , HI . 96740 VOLCANO HEALTH COLLABORATIVE P.O. BOX 670 VOLCANO, HI 96785 PAY TO THE ft ORDER OF 1 0,\`, %- DATE 59- 7870/3213 1070 C147: ( ' 4 \N-) E. \\014 V 12-f-% S JAN DOLLARS u MEMO CU Hawaii FEDERAL CREDIT UNION Hilo, Hawaii 96720 ct.Alt.k.5-A oA5 %41-NON PAL. 1:3 2 L3787091:0000000569550411' LO 70 hP 02003 LIBERTY ENTERPRISES.® INC http : / /us.H1eo3L.man.yanoo.comimci snowiviessage rsivita =1 &tla= v 1-1Lstuterkxy= &.rang =1... 9/9/2011 # 56 WEST HAWAII COMMUNITY HEALTH Dental Van 4West clawaii 44' Community � dCealth Center,mc. Ola Ke Ola Waena 0 Hawaii Komohana August 26, 2011 Human & Social Services and Public Safety Committee Hawaii County Council West Hawaii Civic Center Building A 74 -5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 ATTN: Kawena Lopez Aloha Kawena, 110Z6Gci,` Board of Directors Officers Elizabeth Schick, President Terri Toki, V. President Vem Bieraugel, Treasurer Joan Gannon, Secretary Members Yvonne Gilbert Shirley Gouveia Peter Hoffmann Kevin Kunz, MD Tara Manwarring Mike Matsukawa Nellie Medeiros Deborah Ozaki Peggy Ratliff Tsing Young Executive Staff Richard Taaffe, Executive Dir. Gary Webb, MD, Medical Dir. Diane Pautz, Finance Dir Attached please find West Hawaii Community Health Center's final report for the $10,000 grant for fiscal year 2010 -2011 for the program entitled "Adult Emergency Dental Services ". Should you have any questions, please contact me at 326 -3894 or ghunti. westhawaiichc.org. /-Lsr Gayle Hunt Director of Communications and Resource Development attachment Kuakini Site 75 -5751 Kuakini Hwy., Suite 101A Kailua Kona, Hawaii 96740 Ph: 808.326.5629 Fax: 808.329.5057 Keiki Health Center 81 -6627 Mamalahoa Hwy., Suite 106 Kealakekua, Hawaii 96750 Ph: 808.323.8005 Fax: 808 323.2255 Administration 75 -5751 Kuakini Hwy., Suite 203 Kailua Kona, Hawaii 96740 Ph: 808 326 -3878 Fax: 808 327 -1939 Public benefits derived from the award of County grant funds Program Objective: Provide quality emergency dental care to 945 adults who are either uninsured or covered by Medicaid. Progress Made Toward Objective: WHCHC is passionate about our mission of delivering critical services to those most in need. The dental van is currently open two days a week from Sam — 430pm and is staffed by a dentist and two dental assistants. During this fiscal year (July 2010 — June 2011) 736 adult patients were seen for emergency care. Although we had anticipated the van would be operational three days a week, unfortunately we were not able to recruit a dentist for the additional day. Had we been open the third day, we could have easily exceeded our goal of providing emergency care to 945 adults. Recruitment efforts have been ongoing to identify and hire a local dentist to work on the van. Our current dentist flies from Oahu to the Big Island and back each week and provides services on Monday and Tuesdays. The added cost of airfare, hotel and car has made a financial impact on sustainability. A general dentist has been recruited and will begin to see patients on the dental van starting in September 2011. There are many wonderful and heartfelt stories about the impact we have on this community. We had a patient drive in on her motorcycle for dental care. Once she sat in the dental chair, we checked her blood pressure. We got a reading of 250/160. We called 911 and the ambulance took her to the hospital. Our patient was alone so we guarded her motorcycle until a family member could come and pick it up. The patient called several days later to thank us for saving her life. She had some underlying health problems that she was not aware of. After treating a homeless person for dental pain and infection, we were able to help him get emergency Medicaid insurance. He just recently stopped by the van to thank us for helping him. He hadn't been feeling well and thought it was because of his drinking. Because we helped him get medical insurance he went to a doctor for primary care. He was diagnosed with cancer and is now being treated for his cancer. He has also stopped drinking alcohol and is living in an apartment. Last summer, 2 dentists from the Air National Guard Hawaii Medical Innovative Readiness Training (HIMERT) provided preventive, restorative and emergent dental services on the dental mobile van for 2 weeks. . Approximately 180 patients were seen at 6 different locations on the west side of the island. It was estimated that $50,000 of dental 1 services were provided to the community at no cost to the patient. The dentists also provided outreach to the Arc of Kona. The WHCHC dental program manager, CDL driver and dental assistant also provided support throughout the project. (2) Listing of Other funding sources Attachment 1 (3) Expenditures supported by County of Hawai'i grant funds Attachment 2 , „ /0— 2-6 apt ( Gayl unani Hunt Director of Communications & Resource Development 2 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Ld &31 1 WAII COw \NJI11? - ?1 La }f PROJECT NAME: DINTA I- Vf REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1,'2010 -June 30, 2011) County of Hawaii $ WI 000. State of Hawaii $ Federal Funds $ Private Foundations $ (_ /, /9 n `/ U United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. OiLai3LE 1 Nub` $ 1 8102 ( . b. $ c. $ TOTAL REVENUES County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -1 1 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: W gST (-11 t ( C.�TVM t l•I 1 L 1 � ,,gyp ►- ^' 0 - �- �`K..TN u►-z PROJECT NAME: NG1V-M--- V Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ $ 6L 2U/ 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ $ TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 57 WEST HAWAII MEDIATION CENTER Mediation WHMC Annual Report Mediation Services: West Hawaii Mediation Center provides mediation services to the entire West side of the Island of Hawaii, which includes the districts of Hamakua, North & South Kohala, North & South Kona, and Ka'u. Funds received from the County of Hawaii assist WHMC in providing high quality mediation services in an affordable and accessible manner — two very important features given the large geographic area and generally low socio- economic conditions in West Hawaii. The Center provides mediation services to community members regardless of ability to pay. This year the Center waived all, or a portion, of sliding scale fees for over 25% of cases. Clients cited job loss or financial hardship as primary reasons for their inability to contribute. 50% of clients reported income of less than $20,000.00. Areas with sustained growth include Divorce and Family (30 %) small loan/debt (23 %) and Landlord/Tenant (18 %). WHMC continued to provide its "Working it out!" program to West Hawaii schools including training for 4 schools in peer mediation and conflict resolution education. The following is a summary of some of the key data supporting the success achieved by WHMC: The cases came from a wide variety of referral sources: 74 % Court/Prosecutor/Police Referred (Court includes District, Family, Circuit) 23 % Self Referred Our services are provided by two 3/4 -time professional staff (Case Manager and Executive Director), and forty -five trained volunteers who are also community members in West Hawaii. WHMC is under the charge of a volunteer Board of Directors with ten community members. The president of the board is Sherman Warner. Mediation Intake Information 2010 -2011 Cases served 328 Number of Clients Served 665 Number of sessions held for all cases mediated this fiscal year 207 Percentage of cases that participated in mediation 58% Percentage of mediated cases that reached agreement 50% Volunteer mediators utilized during fiscal year 47 Volunteer mediator hours (for all sessions held this fiscal year) 649 Case management hours 1760 Income of clients served: Up to $20,625 $20,626 to $41,250 Above $41,250 50.22% 23.70% 26.09% Client Satisfaction: 91% were satisfied with process. 97% would recommend mediation to others with problems. Training Opportunities: WHMC provided a number of training opportunities to public and private organizations, as well as volunteers at the center. The following trainings were offered this year: Annual Refresher Mediation Training — Hawaii mediation model and changes over time. Advanced skills trainings - 2 Basic Mediation Training (open to the public) -2 Domestic Mediation Training (open to the public) -2 In addition to training, WHMC spoke at various social forums /community events to educate the public on all our services offered. School Based Programs This past fiscal year, the Center offered Peer Mediation Training and mentorship to interested schools in West Hawaii. This program involves working with the local school counselors and teachers to offer training of selected students for the peer mediation program. The following schools participated in the "Working it out!" Peer Mediation training program and received all services free of charge: Working It Out! - Peer Mediation Honokaa Elementary Kohala Elementary Parker School Waimea Country School WHMC also presented conflict resolution skills to families and youth at Waimea Keiki Fest (500 participants) and Kona Family Fun Day (2000 families). ATTACHMENT 1 Summary of FY 2010 -2011 Income AGENCY /ORGANIZATION: West Hawaii Mediation Center PROJECT NAME: Mediation REVENUE SOURCES FUNDS RECEIVED: FY 2010 -2011 (July 1, 2010 — June 30, 2011) County of Hawaii $ 10,000.00 State of Hawaii $ 39,138.03 Federal Funds $ Private Foundations $ 24,249.87 United Way Funds $ 12,000.00 Admissions $ Donations $ 7,251.36 Fundraising $ 6732.86 Pay Phone $ Vending Machines $ Service /Program Fees $ 8,690.00 Third Party Reimbursements $ Tuition $ 1,090.00 Client Private Fees $ 10,826.00 Interest Income $ Others (please list) TOTAL REVENUES 119,978.12 County of Hawai'i - Legislative Auditor's Office Nonprofit Grants - FY 2010 -2011 ATTACHMENT 2 Summary of FY 2010 -2011 Grant Expenditures AGENCY /ORGANIZATION: West Hawaii Mediation Center PROJECT NAME: Mediation Budget Category FY 2010 -2011 (07/01110 - 06/30/11) 1. Personnel: Salaries (For employees supported by County grant funds only) $6,600.00 $1,000.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $1,400.00 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight, Other $500.00 6. Occupancy — Rent; Utilities; Repairs & Maintenance $500.00 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel — Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ 11. Other — Tax Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $10,000.00 County of Hawaii - Legislative Auditor's Office Nonprofit Grants — FY 2010 -2011 # 58 YOUNG WOMENS CHRISTIAN ASSOCIATION OF HAWAII ISLAND Healthy Start YWCA of Hawai'i Island - Agency Name Healthy Start Plus - Program Name The YWCA Hawaii Island Healthy Start Plus (HSP) received $75,000 for the fiscal year 2010- 2011 from the County to augment state funds that assure home visiting services throughout East Hawaii to prevent child abuse and neglect and provide support for children, from newborns to 3 years old, and their families. Additional funding for HSP is listed in the financial information attached to this report. PUBLIC BENEFITS DERIVED HSP is operated by the YWCA of Hawai'i Island and is a voluntary home visiting program that supports families and promotes positive parent -child relationships. Families are identified using a screening and assessment tool which recognizes risks for sub - optimal health, developmental delays and maltreatment. Home visiting provides culturally appropriate support services within the family's home environment and focuses on the reduction of parental and environmental stressors, which is directly related to child maltreatment. The population served by HSP is prenatal women, families of infants, and children up to 3 years old. Currently services are available for families residing on the east side on the island of Hawai'i, which consist of the Hamakua coast, Hilo, Lower Puna, Upper Puna and Volcano area. The service area is mostly rural landscape and noted as the fasted growing population in the State of Hawai'i. In 2009 the Hawai'i Department of Health conducted a State of Hawai'i Primary Care Needs Assessment, which found the communities served by the YWCA's HSP are at high risk for premature births, low birth weight, high poverty conditions, high school dropouts and unemployment. In addition, there is a lack of infrastructure and access to many of these communities and for some families' complete isolation from the rest of society. In East Hawai'i a significant number of program families live "off the grid ". The "grid" is the network of wires and piping that supply most of today's people with electricity, communications and drinking water. Here on the Big Island, the grid generally follows the main highway that belts the island. From there it branches out into some communities, however, it does not go everywhere. Living off the grid simply means you are not depended on government subsidized amenities'. Some people live off the grid because it's affordable, while others choose to let it pass them by for independence, economic, and environmental reasons. Living off the grid can be challenging for any individual and more so for a family, especially when access to emergency services and other types of community services are so far away. Providing services such as home visiting can be extremely challenging in this environment, since many families do not have a physical address. Instead you are looking for a makeshift tarp, counting telephone poles for miles, while avoiding the wild life, flooding, mud bogs and driving on dirt and off road conditions into the endless jungle searching for that one family. Currently, Healthy Start is one of a hand full of service providers that will venture out to the most isolated areas of the island. PROGRAM PERFORMANCE MEASURES for FY 2010 -11 NONPROFIT YEAR -END REPORT FISCAL YEAR 2010 -11 Page 1 FY 2010 -11 Actual Result 350 families will enroll into the Healthy Start Plus home visiting program. 304/350 87% 100% of all eligible births at Hilo Medical Center shall be screened utilizing a psychosocial 768/825 93% NONPROFIT YEAR -END REPORT FISCAL YEAR 2010 -11 Page 1 screening and assessment tool. 100% of families enrolled for 12 months or more shall have no confirmed report of Child Abuse and Neglect (CAN). 102/102 100% 95% of families enrolled at 60 days shall have a completed Family Support Plan (FSP). 101/120 84% 100% of children enrolled for 6 months or more shall have a medical home for wellness and sick care. 199/202 98% 100% of enrolled children are in compliance with the recommended immunizations as per the Center for Disease Control (CDC). 20/25 80% 100 % of enrolled mothers receive prenatal care for subsequent pregnancies. 15/15 100% 100% of children enrolled were screened for age appropriate child development and potential developmental and social - emotional delays. 316/344 91% 95% of families enrolled for 12 months or more received family planning information. 102/102 100% Over the course of the fiscal year HSP enrolled 202 families and carried a caseload of 304 families for the year. There were a number of notable accomplishments achieved such as: 1) 100% of families enrolled for 12 months or more did not have any confirmed report of child abuse and neglect. Our data tells us that 46% of these families had a confirmed report of child abuse and /or neglect upon entry into HSP; 2) 100% of mothers enrolled with a subsequent pregnancy started their prenatal care within 30 days of notifying HSP staff. Early prenatal care dramatically cuts the odds of having an ill or low birth weight baby, reduces the risk of newborn death, and studies shows that it has the greatest impact on teens, unmarried and minority women — all at high risk for complications; and 3) 100% of enrolled families received family planning information. Why is family planning important? Raising children is rewarding and meaningful, but the task of raising children is also demanding, stressful, as well as emotionally and financially exhausting. Families who prepare in advance for when they want to have a child, how many children and at what intervals are practicing family planning. Family planning gives couples more control over their own lives and the children they bring into their family. It also increases a women's health and safety, spacing of pregnancies reduces premature births and birth defects, it encourages better decision making, and the ability to prepare themselves emotionally and financially for a child. Although HSP did not achieve all of its proposed outcomes, because of factors out of our control such as a sick child, so their immunization(s) was delayed, family unavailable or no show, and family's resist to participating in the program. HSP still made a significant impact towards the promotion and increase of sub - optimal health, development and treatment of children. Basically, HSP saves lives, prevents child maltreatment, promotes child health and development, and will have a tremendous impact on the community in the future. These children are at increased risk for sub - optimal health, developmental delays and maltreatment. Current research indicates this problem is a serious threat to the lives of these children and will have a tremendous impact on the community in the future. Even in these difficult economic times, it is reassuring that the County of Hawaii is able to recognize the importance of funding the Healthy Start Program that provides help for families of at -risk children from birth to 3 years old. NONPROFIT YEAR -END REPORT FISCAL YEAR 2010 -11 Page 2 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: YWCA OF HAWAII ISLAND PROJECT NAME: HEALTHY START PROGRAM PLUS REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 —June 30, 2011) County of Hawaii $ 75,000 State of Hawaii $ 663,126 Federal Funds $ 368,284 Private Foundations $ 2,460 United Way Funds $ Admissions $ Donations $ 250 Fundraising $ Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Refunds $ 98 b. $ c. $ TOTAL REVENUES $ 1,109,218 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: YWCA OF HAWAII ISLAND PROJECT NAME: HEALTHY START PROGRAM PLUS Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 47,241.24 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 10,495.21 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 6,621.84 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 10,549.47 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 22.94 6. Occupancy - Rent; Utilities; Repairs & Maintenance 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 69.30 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 75,000.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 # 59 YOUNG WOMENS CHRISTIAN ASSOCIATION OF HAWAII ISLAND Sexual Assault Support Services The YWCA of Hawaii Island Sexual Assault Support Services (SASS) received $15,000 for the FY 2010 -2011 from Hawaii County to augment state funds to assure island wide availability of sexual assault support services to victims and their families. In addition to the funding from Hawai'i County, SASS is supported through state general funds contracted by Department of Health through Sex Abuse Treatment Center (SATC) in Oahu which acts as the master contractor to neighbor island providers. The SASS program also received federal Victim of Crime Act (VOCA), VOCA ARRA funds through the Hawai'i County Office of the Prosecuting Attorney, and Federal Appropriations through the Office of Victims of Crimes in FY 2010 -2011. Finally, the YWCA of Hawaii Island also receives community donations and contributions. SASS services included phone and in person crisis intervention services twenty four hours a day, 365 days a year, island -wide. Callers to the hotline received crisis counseling or face to face contact during a forensic medical examination or support during investigative interviewing in conjunction with law enforcement or the Children's Justice Centers. For children and adults who disclosed sexual assault, follow up information /support assisted crime victims and their support systems cope with symptoms and behaviors that result from sexual abuse as well as begin to regain control in their lives disrupted by the assault. The crisis period is critical, as research indicates the trauma can either be mitigated or exacerbated by the responses to the disclosure, meaning that guidance to victims and their families and /or friends is important in understanding the impact of sexual assault and how healing can be enhanced through their support and other services. In addition to case management and legal system advocacy, SASS offered individual, group and family psychotherapy. Support services offered early following an assault are most likely to reduce the long term consequences that occur when sexual abuse/ assault goes undisclosed or untreated. When a victim is not supported by families, friends and the community or able to access support services, typical effects may include depression, acting out or self destructive behaviors, anxiety, poor school or work performance, addictions, eating disorders, and difficulty in forming healthy relationships as a parent or spouse. An additional component of the SASS program strengthened by Hawai'i County funds is the Community Health Promotion Services, which includes community presentations to children, adolescents and adults increasing public awareness on the nature of sexual assault and community response and available support for victims. Presentations were often followed by audience member disclosures as societal attitudes still reinforce victim blaming. Another aspect of this component were multiple coordination efforts with other community service providers to Zink services, strengthen public policy, and maintain public attention to the needs of sexual assault survivors. Such collaborations included East and West Hawaii Child Welfare Services, the East and West Hawaii Children's Justice Centers, the State of Hawaii Coalition Against Sexual Assault (HCASA), the police, the prosecutor's office, the Big Island Coalition Against Physical and Sexual Assault (BICAPSA), Neighborhood Place of Kona, and other community agencies. PERFORMANCE OBJECTIVES AND MEASURES. Objective Measurement Actual 2010 -2011 Comments Fully trained personnel are available to assess and respond to callers on the Sexual Assault Crisis phone line. Phone line available 24 hours /day, 365 days a year estimate serving at least 750 callers 746 Exceeded expectations. Of those 746 calls, 417 of the calls were from victims and 329 calls were follow -up calls or calls related to a victim and their care. Crisis counseling, legal systems advocacy, information and referral are provided to each sex assault victim undergoing medical -legal examination in East Hawaii and West Hawaii 150 -200 victim service contacts 140 Did not meet expectations. The number of service contacts is based on call -outs by the SART team. The program had the capacity to meet the needs of 250 victims during the course of the year. Survivors of sexual assault receive psychotherapy services and intensive clinical case management from masters prepared therapists in East Hawaii or West Hawaii 100 239 Exceeded expectations. The SASS program was able to hire an additional therapist using VOCA ARRA funds to assist in the increased psychotherapy services demands. Community professionals receive training in awareness of the needs of adults and child sexual assault survivors, how to detect and report child sexual abuse or sexual abuse of dependent adults 200 270 Exceeded expectations. The SASS program was able to collaborate with other service providers to bring training and awareness to more professionals on the island. Presentations and trainings were provided to police recruits, BISAC employees, teachers and other community members. The community becomes more aware of sexual assault, how to identify and deter sexual assault, and are informed of where to receive help and services as a result of outreach presentations, community activities and classroom presentations. 2000 2740 Exceeded expectations. The SASS program was able to collaborate with other community partners to bring awareness and educational activities to youth and parents on this island. ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: YWCA OF HAWAII ISLAND PROJECT NAME: SEXUAL ASSUALT SUPPORT SERVICES REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 -June 30, 2011) County of Hawaii $ 15,000 State of Hawaii $ 295,010 Federal Funds $ 202,272 Private Foundations $ United Way Funds $ Admissions $ Donations $ 1,050 Fundraising $ 14,665 Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Refunds $ 861 b. $ c. $ TOTAL REVENUES $ 528,858 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT2 1 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: YWCA OF HAWAII ISLAND PROJECT NAME: SEXUAL ASSUALT SUPPORT SERVICES Budget Category FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 3,549.09 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 159.29 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 499.29 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 10,106.30 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 23.75 6. Occupancy - Rent; Utilities; Repairs & Maintenance s 120.00 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 12.08 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 386.91 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 143.29 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 15,000.00 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010-11 LATE REPORTS Submitted after August 29, 2011 # 60 Brantley House Employment Rehabilitation Program KONA COUN1Y COUNCL BRANTLEY CENTER, INC. 2011 SEP 27 PM 3: 44 ANNUAL NARRATIVE AND FISCAL REPORT FY 2010 -2011 EMPLOYMENT REHABILITATION PROGRAM The public has benefited in several ways by utilizing County funds to provide employment rehabilitation services to people with disabilities. Brantley Center staff work closely with community businesses to provide vocational training opportunities to consumers as well as providing businesses with an additional employment resource. While receiving vocational skills training, participants of the Employment Rehabilitation Program provide the following services to the public: grounds maintenance services, janitorial/housekeeping services, diversified agricultural services, and small assembly services. These training services directly correlate to employment opportunities within our service area. Staff also works closely with high school Counselors to provide work transition services to students. A total of seven students were served. PROGRAM SERVICES & ACTIVITIES FY 2010 -11 Number of persons provided vocational evaluations 10 Number of persons provided individualized employment planning services 14 Number of persons provided work adjustment training services 10 Number of persons provided vocational skills training services 19 Number of persons provided specialized job- readiness classes 6 Number of persons provided competitive job placement services 11 Number of high school students provided work transition services 6 PROGRAM OUTPUTS FY 2010 -11 Number of consumers who received employment rehabilitation services. 19 Number of consumers with improved scores on the Vocational Evaluation and Training Report. 8 Number of consumers who increased their productivity percentages. 14 Number of consumers who successfully completed the job- readiness class. 8 Number of consumers placed in competitive employment for a minimum of 90 days. 6 Number of students who received work transition services and were placed in competitive employment. 4 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Brantley Center, Inc. PROJECT NAME: Employment Rehabilitation Program County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 County of Hawaii (.44- $ 2.0 000 State of Hawaii $ 135,16;8 Federal Funds $ Private Foundations $ 2,000 United Way Funds $ 20,000 Admissions $ Donations $ 12,943 Fundraising (NET) $ 14,175 Pay Phone $ Vending Machines $ Service /Program Fees (sales) $ 121,061 Third Party Reimbursements $ Tuition $ Client Private Fees $ 800 Interest Income State of HI $ 3,554 Others (please list) a. Refunds $ 4,466 - b./ 11 Jri 1l'ansfoAl r4rit Tf�- $ 2- 1,0a) c. $ 5 .r�'. County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 Page 1 of 2 Lopez, Steve From: Brantley Center, Inc. [bcenter2 @hawaiiantel.net] Sent: Wednesday, September 28, 2011 11:26 AM To: 'Kawena Lopez' Subject: RE: County Report the other $21,000 is a transportation grant that we also receive from the County. CENTER IIC. Atadiada fog ppm dapping! Steven G. Pavao, MHRD Administrator The Brantley Center, Inc. P.O. Box 1407 Honoka'a, Hawai'i 96727 Phone: (808) 775 -7245 Fax: (808) 775 -0211 E -mail: bcenter2 @hawaiiantel.net From: Kawena Lopez [mailto:slopez @co.hawaii.hi.us] Sent: Tuesday, September 27, 2011 3:41 PM To: 'Brantley Center, Inc.' Cc: Lopez, Steve; Schrey, Theodore Subject: RE: County Report Aloha Mr. Pavao, The non - profit year end reports have been collated and sent to council for review. If possible I would like to add yours, albeit 60 days overdue but still counted as received. I find a discrepancy that needs to be addressed. In attachment 1 you show $41,000 received from County of Hawai `i. In attachment 2 you show $20,000 as grant funds expensed. $20,000 corresponds to our records for the amount of the grant. Please reply with how we may interpret the grant amount of $20,000 and your receipt of $41,000 from the County. If however, the grant funds received from this program are $41,000 then the reports indicate that you will owe the county $21,000 for unspent grant funds. Thank you for a prompt reply to clarify. If I receive this information or your revised attachment 1 no later than Thursday, September 29 I will try to get it into our final report. Mahalo, Steve "Kawena" Lopez Legislative Assistant to Council Vice Chair K. Angel Pilago Council District 8, North Kona, Hawaii Phone 808 - 323 -4279 Fax 808 - 329 -4786 slooez@co.hawail.hi.us 9/29/2011 Page 2 of 2 From: Brantley Center, Inc. [mailto:bcenter2 @hawaiiantel.net] Sent: Tuesday, September 27, 2011 3:21 PM To: Kawena Lopez Subject: FW: County Report Please find attached out year -end report. mahalo § CENTER iNC. Arm 4r pas ouppored Steven G. Pavao, MHRD Administrator The Brantley Center, Inc. P.O. Box 1407 Honoka'a, Hawaii 96727 Phone: (808) 775 -7245 Fax: (808) 775 -0211 E -mail: bcenter2 @hawaiiantel.net From: Jennifer Gossert [mailto:jgossert @hilonet.com] Sent: Monday, August 15, 2011 7:32 AM To: Brantley Center, Inc. Subject: County Report 9/29/2011 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Brantley Center, Inc. PROJECT NAME: Employment Rehabilitation Program Budget Category 11 FY 2010 -11 (owevlo- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 15,500 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 2,200 3. Payroll Taxes — FICA, SUI, Workers Compensation, TDI {For employees supported by County grant funds 2,300 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment— Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement S 11. Other - Tex Screening: Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 20,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 #61 Bridgehouse Vocational Skills Building Program 08/31/2011 14:33 3220809 BRIDGE HOUSE INC Bridge House, Inc. Vocational Steil Building Program Yearend Report 2010/2011 for County of llawai`i Grant PAGE 02103 Public Benefits Derived Alienation is a fundamental dysfunctional. component of the addiction lifestyle. Most individuals who have reached the point of being identified (diagnosed) as drug dependent have also embarked on a lifestyle that leads them to disengage from mainstream society /culture. .And since chronic substance abuse interferes with ones ability to maintain employment, it is a well docuMented fact that most of these individuals have either dropped out of the workforce or are unable to pass pre - employment drug testing. In order to maintain their addiction, then, many abusers must resort to a criminal lifestyle (e.g. dealing drugs, crimes against persons or property). The cost to deal with the social and economic consequences of these behaviors (e.g. police /courts, social services, emergency room visits, etc) clearly weighs heavily upon both the State and a community. While traditional approaches to treatment generally focus upon the educational component of substance abuse dynamics, it is our belief that a more holistic perspective is necessary to ensure successful recovery. The "Vocational Skills Building Program" focuses upon developing the values so important to success in many areas (responsibility, accountability, reliability, integrity). By being able to provide vocational opportunities on -site, we are able to closely observe, assess and develop the above values and behaviors. Additionally, Bridge House residents are provided training in areas such as resume preparation, job interview preparation, and are taught basic office skills (e.g. computer use, office machinery). Some residents are linked. to services or agencies that assist with completion of the G.E.D., college coursework or specialized vocational training. Our goal is to assist our residents to become contributing members of our community; individuals who may now be able to `give back', rather than `take'. This may be evidenced by successful graduates who are able to remove themselves from public assistance, who no longer over utilize medical services, who may be able to regain custody of children who were removed by the Court, and by the elimination of criminal behaviors that were required to maintain their substance abuse dependency. The "Vocational Skills Building Program" has a well - documented history of success, and is a strong component of the general recovery process. The public benefit is multifold; cost saving (tax dollars), enrichment of the community, and preserving family unity are all recognizable achievements. {/2 08/31/2011 14:33 3220809 BRIDGE HOUSE INC Pro ress on Im !cementation of Performance Measurers of E am Co letions /Clinical Discharges 36% of all admits obtained a clinical discharge/program completion. 63% were employed at 6 months post discharge Outcolnncs for Residents Graduating with Fro ram Com letionslClinica! Discha es At program Completion for Completed Program /Clinical Discharges: 40% employed 20% still searching for employment 20% student 20% disabled Six Month Post Discharge Follow -up for Program /Clinical Discharges: 63% employed full-time 12 % employed part -time 25% unknown — unable to contact Of the 75% that Completed Follow -up Report 0% relapsed 0% re- arrested 0% incarcerated PAGE 03/03 Brief Suntans of AccotnPhshmenta Durin Fufndin Period With diminishing opportunities for employment within our community, we have increased activities on- site, For example, we have expanded our organic garden that provides Food for the house. created a native Hawaiian plant garden, as well as teaching resident's self - supporting skills. We continue to seek out part -time temporary jobs for our residents, hoping to sustain the work rsthic until more full -time opportunities return. Additionally, we are encouraging and directing more residents towards completing educational goals (c.g. completing (}ED or attaining "Competency Rased Diploma "), college, or pursue vocational training. 2/2 nt0/31/2011 11:36 3220809 BRIDGE HOUSE INC Aug 31 11 B. Smith SMART SOLUTfONS 60832$ -7714 Summary of FY 2010 -11 Income PAGE 02103 p,1 ATTACHMENT 1 ACEh1CV /tPOANIZATIOM: Bridge House, inc, PROJECT NAME: Vocational Skills Program ., . k, rig, j�,�"' ._,- s � _ - . .. r � dr:or'.,, r c,•. • J� ,' (, 'I ;.. {,ii. ��r�7 _ A. W.r ti7i i'!-.. :.. .. �. .rr r ,.-.:�r .� i��ff��l�r�ii; �il�f`.. •:''. ,..:, l r...• .,,,.y, "': :�" .:iii' i ci . .... .... li °I�: r:: .,i I�� 'Y... :•'i� v:z' -1 tin ni �!1�'y Y{.W��� ryy�j��j�I ■+ �•CW 1 .I'1010111il•'• 1Mil i� er..r .. . �. {� li:';w �i..`•.' 1 {� y1p�i.'.!!, ,i 11111 ���I�i:,�iiii�iJ'i71 ?�Wn� ��R�7J County of Hawaii $ 10,00.00 State of Ri Wmil $ 272,675.01 Fedeeei Funds $ Private Foundations $ United V1fay Funds $ 26,666.64 Admissions $ Dori tiuns $ 2,568.98 Fundraising $ Pay Piano $ Vending Machines $ Service /Program Fee's $ Thilrct Prey Reimbursements TultIOn Client Private Fees Interest, ineorne $ others gptoase list) a. Aijricultur'! Satpa $ 2,452.75 Po. Donated Scrviees $ 750.07 c. $ YR .RoY o "r, l � vd; ai'i' �i 7 Ei,:.- 1p._..O17 , 1:17Grii nr.: '' .. 1, . ,l;' taVj ..; . ; .i ali r,�y';y i . ::•ri County of '-t twsli'i — C]f Ice of the County Clerk Htun,n S?rJlises Grants — FY 20 t G-11 Q8/31/2011 11:36 3220809 Aila 31 11 0533 , Smith SMART SOLUTIONS BRIDGE HOUSE INC 808 - 328.7714 PAGE 01/0:3 p.2 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /OR(ANJJ2ATION: Grid e House Inc. PROJECT NAME: Vocational Skills Program FY 2010-11 (c7/0(;10— o6Lzo!! ti ACTUAL EXPENDITURES County Cr WftwAii — Offarm of the County Cleric Human Sarvlces Grants — FY 2,C10 -11 # 62 HOPE SERVICES Beyond Shelter Transitional Shelter Beyond Shelter: Transitional Housing Program PUBLIC BENEFITS DERIVED 7 Program Highlights for 2010 -2011 1. HOPE's YOUTH program was implemented in January 2011 targeting youth between the ages of 14 -17 that were residing at one of our transitional housing programs. This program utilizes the Kahuawaiwai Financial Literacy Curriculum to teach youth culturally appropriate life skills in regards to earning money, networking, and asset building. We partnered with Hawaiian Community Assets (HCA) and Bank of Hawaii (BOH) to provide (5) of our youth with a 3:1 matching grant. HCA has committed to providing each of the (5) youth a matching grant up to $300, while BOH has agreed to provide and maintain IDA accounts. We assisted the (5) youth in developing a small recycling business as a means to earn money. The youth have set -up recycling bins at HOPE sites and are responsible for weekly pick -ups, processing and redeeming of the Hi -5 recyclables. Although we cannot provide all youth with a matching grant and IDA account, we have expanded the Kahuawaiwai Curriculum to include all youth between the ages of 11 -17 and are currently establishing an age- appropriate curriculum for children ages 5 -10 in partnership with Hawaii Federal and State Federal Credit Union. We have also implemented an incentive program for children between the ages of 2 -17 to give them the opportunity to earn money through chores and grade improvements. All children will be required to open a Youth Savings Account and will deposit their incentive money on a monthly basis. 2. HOPE is also an active member of the Ho'owaiwai Network, a group of private and public organizations, community practitioners, financial institutions, and families and youth in Hawai'i that organize actions to address asset poverty and build the wealth and financial stability of Hawai'i's working families. The Network consists of over 130 members from every island across the state. Ho'owaiwai Network members work to build strategies and tools to increase family and community assets within the unique context of Hawai'i. We are building our wealth together — our way. The mission of the Ho'owaiwai Network is to encourage family and community self sufficiency through asset - building policy and practice. 3. Maintained partnerships with the Boys and Girls Club, Salvation Army and County of Hawaii Department of Parks and Recreation. This affords children the opportunity to engage in extra - curricular activities and remain active during the after- school hours and school intersession. 4. Care Coordination provided at Beyond Shelter on a longer term basis (up to 2 years maximum). The goal is to provide families with necessary life skills to stabilize the family unit by providing opportunities to practice healthy communication, discipline, community awareness, and family strengthening activities. The Care Coordinator also refers families to mainstream programs to ensure that families are receiving all services that they may be eligible for in order to further stabilize the family unit and succeed once in permanent housing. Mainstream programs include Department of Human Services for SNAP/TANF/FTW benefits, Developmental Disabilities, Children and Adolescent Mental Health Division, Turning Point for Families, Child and Family Services, Foster Family Program, Parents Inc, Adult Mental Health Division, Division of Vocational Rehabilitation, Big Island Substance Abuse Council (BISAC), Lokahi, HCEOC, medical and dental providers, Social Security Administration (SSA) and Veteran's Affairs (VA). Beyond Shelter: Transitional Housing Program PUBLIC BENEFITS DERIVED 5. Adult participants are encouraged to pursue higher education with the intent to increase the family's future stability through higher earning power, increased income, employment stability and "family - friendly" work hours, particularly for single parents. Although higher education is encouraged, all families must obtain and maintain an adequate amount of income to pay for their program fees and other monthly expenses on a regular basis. All unemployed adults in the household are required to actively seek employment or enroll in an employment/job training or vocational training program. Those who are unable to work due to a disability are linked to appropriate job training programs, adult day care programs, or volunteer opportunities. 6. Families maintain the three garden beds on -site, alternating responsibilities for the garden which promotes nurturing and encourages responsibility for their living area. The vegetables and herbs are available for participants to use freely to supplement household meals and to start a garden of their own once they transition to permanent housing. 7. Family Outcomes: Family 1 The K Family first engaged with homeless outreach workers Rex Like, Sabrina Cantan, in July 2009. At that time JK and wife SK were sleeping in an orange suburban vehicle near the beach areas of Hilo. Addicted to crystal meth - amphetamine, and unable to maintain a safe and nurturing environment, their five children were placed in protective foster custody. Motivated by the love of their children and commitment to reunify their family, SK and JK addressed their addiction issues. They were accepted into Kihei Pua Emergency Shelter and reunified with their children in November 2010. In February 2011the K family was accepted into Beyond Shelter where they remain until today. They continue to maintain their sobriety, supported by random, on -site, urine analysis testing. They are engaged in family and individual counseling and have successfully completed "Loving Solutions" parenting classes. JK has completed a certified nurse's aide course. Financial support was provided by Alu Like. The children are engaged in individual and family counseling as well as summer enrichment activities and financial literacy courses. They are expected to relocate to permanent housing in August 2011. Family 2 CA first engaged with homeless outreach worker Allison Villasista in February 2009. Addicted to crystal meth - amphetamine, and unable to maintain a safe and nurturing environment, her two children were placed in protective foster custody. November 2009 CA successfully completed substance abuse treatment with Big Island Substance Treatment Center in Hilo. In February 2009 CN was accepted to the Kihei Pua Emergency Shelter, successfully completed the program and relocated to permanent housing in April 2010. Able to maintain her sobriety, CA began to engage in supervised and unsupervised visits with her two children. However, due to the size of the unit, Child Welfare could not permanently place the children with their mother. Unable to afford the private market rent for a two bedroom unit in Hilo, CA was accepted into the Beyond Shelter Program. Shortly after, CA and her two children began the reunification process. At this time CA has maintained fulltime employment and custody of her two children. She has experienced a relapse, triggered by the loss of her partner/husband, but quickly reported it to the support team. All agreed to maintain the family unit, increase support, and initiate outpatient treatment. CA continues to maintain her sobriety, supported by random, on -site, urine analysis testing. CA and the children are engaged in Beyond Shelter: Transitional Housing Program PUBLIC BENEFITS DERIVED individual and family counseling as well as enrichment activities which includes football and Kamehameha Explorations Academy. Performance Measures FY 2010 -2011 Estimated FY 2010 -2011 Actual Number of persons placed in transitional housing 60 70 Number of persons placed in permanent housing 31 29 Number of persons placed into drug/alcohol treatment 2 6 Number of persons who retained employment for a minimum of six months 18 8 Number of persons accessing mental health services including family therapy and individual counseling 8 44 Number of persons who participated in long -term case management services 50 70 Projected Measure Annual Progress 10% of program participants will enroll in a post- 3% of program participants have enrolled in post - secondary secondary higher education institution. higher educational institutions. Corrective Action: Families concentrated on remaining clean and sober, increased their treatment opportunities in order to keep their family unit in place. During this stabilization period, families focused on treatment and their recovery as a priority first. As their treatment recommendations decreases, staff will encourage and assist adult household members to participate in higher education opportunities. 50% of unemployed program participants will 26% of unemployed program participants have enrolled in a enroll in higher /further educational opportunity higher educational opportunity, vocational training or job - including college courses, continuing education readiness/employment program. Corrective Action: Families classes, vocational training or job- concentrated on remaining clean and sober, increased their readiness /employment programs. treatment opportunities in order to keep their family unit in place. During this stabilization period, families focused on treatment and their recovery as a priority first. As their treatment recommendations decreases, staff will encourage and assist adult household members to participate in higher education opportunities. 80% of employed participants will maintain 80% of employed participants have maintained their employment for at least three months. employment for at least three months. 80% of participants who transitioned to permanent 79% of participants that have transitioned to permanent housing will remain in housing for at least six months. housing have remained in housing for at least six months. 90% of program participants will test clean during random drug testing 84% of program participants have tested clean during initial and random drug testing. 75% of school age children residing at Beyond 92% of school aged children residing at Beyond Shelter has Shelter will have participated in at least one extracurricular activity throughout their program stay. participated in at least one extracurricular activity throughout their program stay. 75% of school age children residing at Beyond 92% of school aged children residing at Beyond Shelter has Shelter will have received tutoring and homework assistance services. received tutoring and homework assistance services. 25% of school age children residing at Beyond 29% of school aged children residing at Beyond Shelter have Shelter for at least one year will improve their grades (or grading marks) by at least one higher grade/mark. improved their grade/grading marks by at least one higher grade/mark. AGENCY /ORGANIZATION: PROJECT NAME: Attachment 1 Summary of FY 2010 -11 Income OFFICE FOR SOCIAL MINISTRY CARE -A -VAN Beyond Shelter Transitional Shelter REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $15,000 00 State of Hawaii $57,380.00 Federal Funds Private Foundations United Way Funds Admissions Donations Fundraising Pay Phone Vending Machines Service /Program Fees $47,844.20 Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Recycling b. Laundry $712 40 c. d. e. TOTAL REVENUES $120,936.60 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 Attachment 2 Summary of FY 10 -11 Grant Expenditures AGENCY /ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN Beyond Shelter Transitional Shelter BUDGET CATEGORY FY 2010 -11 (07/o1/lo- 06/30/11) ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported by County grant funds only) $ 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees, Administrative Fees, Other $ 5. Supplies - Office; Program; Consumable. Telephone. Postage & Freight $ $ 15,000 00 6. Occupancy - Rent; Utilities; Repairs Maintenance $ 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto Fire, NDOA Board Insurance $ 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; per Diem; Auto Rental, Mileage Reimbursement $ 11. Other - Tox Screening: Client Assistance Contract Services; Miscellaneous $ 15 000 00 TOTAL (Items 1 - 11) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 # 63 HOPE SERVICES Community Re- Integrations Services Ponahawaiola: Community Reintegration Program PUBLIC BENEFITS DERIVED Program Highlights for 2010 -2011 1. Decreased rate of recidivism - Of the 55 participants that left the program during this funding period, 90% exited back into the community, while only 10% were re- incarcerated directly from the program. This translates into an increase of public safety as a result of this program. 2. Streamlined our intake process to include a comprehensive needs and assessment to determine individual needs, strengths, barriers, and establish linkages for substance abuse, medical and or mental health treatment that all homeless programs applicants may be eligible for. This information also allows us to foresee any potential barriers our participants may encounter, allowing us to develop a plan to meet and overcome any challenges. 3. Partnerships established with a number of local realtors to provide housing placements with no background checks further reducing housing barriers and increasing housing opportunities for persons with criminal histories. 4. July 201, five program participants attended the Recycle Service Worker Training course. The goal of the program is to assist participants with gaining the skills employers want in the recycle industry. The 5 -day class provided an introduction into the recycling industry, customer service training, OSHA 10 Hour certification, basic math and cashier training, and forklift certification. At the completion of the course, participants received a certificate of professional development from Hawaii Community College and will have the various skills necessary to be employable at the many recycling stations around the island. Attendance was made possible through scholarships offered by Hawaii Community College, Office of Continuing Education and Training. 5. Weekly house meetings provide participants opportunities to discuss and offer solutions to issues that arise as part of a group living arrangement. Ongoing life skills classes also addressed daily living skill building such as budgeting, healthy communication and coping skills, developing and maintaining healthy relationships, and leisure activities. These leisure activities provided participants with sober and structured socialization activities. 6. Hope Services maintained the community partnership with New Hope Church. Participants continue to engage in the Community Softball League. This league consisted of community agencies and churches. Participants were afforded the opportunity to network and develop relationships with pro - social community citizens. Participants also took part in the following community events: Domestic Violence Vigil, Native American Pow Wow, Substance Abuse Recovery Events, Hawaii Island Food Basket Spring Food Drive, and the Hawaii Island Business Bureau Charity Walk. 7. Continued to utilize cognitive restructuring classes through the Hazelden Model, gender specific group meetings and motivational interviewing methods which served to increase program effectiveness aimed at targeting criminogenic needs and reducing recidivism rates. 8. Established network of partnerships for participants through ongoing in- services provided by community agencies for our participants. Topics include domestic violence awareness, cultural sensitivity, community empowerment, politics and responsible citizenship. 9. Acquired a volunteer /advocate Charles Baird, educated participants on topics such as healthy relationships and co- dependency issues. Acquired a volunteer /advocate Ann Chipchase of Ohana Health Care educated participants on health related issues. Thomas Gadd is another Ponahawaiola volunteer /advocate who facilitated weekly Meth Recovery Support Group for participants. 10. "PILR" group continues to function. PILR is primarily operated by program participants with support available from staff as needed. This group relied on the team approach to ensure that it runs properly and meets every morning. Discussions focused on current events and provided real -life solutions that increased participants' opportunities for self - sufficiency. PILR efforts are aimed at reducing barriers to employment, education and housing. Peers supporting peers. Outcomes included leadership development, succession planning, community events, business planning, problem solving and fundraising. Ponahawaiola: Communi Reintegration Pro ram PUBLIC BENEFITS DERIVED Performance Measures FY 2010.2011 Estimate FY 2010.2011 Actual Number of persons placed in transitional housing 28 11 Number of persons placed in permanent housing 1 14 Number of persons placed obtained employment 28 19 Number of persons placed into drug /alcohol treatment 15 30 Number of persons receiving education /job training assistance 28 48 Number of persons accessing health services 28 22 Number of persons accessing mental health services 10 38 Number of persons re- offended 5 Projected Outcomes Annual Progress 1- 80% of program participants to be referred to mainstream programs (DHS, TANF, SSA, Veteran benefits, etc.) for which they are eligible. 100 % of program participants in need were referred to other mainstream programs for which they were eligible. (73 entitlement programs were accessed to benefit our participants) 2 - 25% of program participants to enroll in higher/further educational opportunity including college courses, continuing education classes, vocational training or job- readiness /employment programs. 74% of program participants enrolled in higher /further educational opportunities including college course, continuing education classes, vocational training, and job readiness /employment programs. Programs utilized includes, Forward March, Workforce Development, Goodwill Job Connections, Hawaii Community College, Office of Continuing Education and Training, Division of Vocational Rehabilitation, HCEOC- , and Hilo High School for Adults. 3 - 70% of participants will participate in substance use and mental health treatment. 65 % of program participants participated in substance use and 90% of AMHD eligible participants have received mental health treatment services. 4 - 25% of participants who transition to permanent housing with Team recommendation will remain in housing for at least six months. 53% of participants that transitioned to permanent housing through either family reunification or rental housing have remained in housing for at least 6 months. 5 - 20% of program participants will participate in community activities. 70% of participants participated in the following community events: Domestic Violence Vigil, Native American Pow Wow, New Hope Community Softball League, Substance Abuse Recovery Events, Hawaii Island Food Basket Spring Food Drive, and the Hawaii Island Visitor's Industry Charity Walk. 6 - 25% of program participants will increase child support and general family contact. 64% had general family contact during family ovemight and weekend passes, resulting in increased visits with children/family and building healthier relationships. 6 of participants that successfully transitioned out of the program were reunified with their families. 26% of the program participants that are required to pay child support obligations have started making regular payments through the Child Support Enforcement Agency. 7 - 90% of AMHD- eligible participants will enroll in at least one AMHD - contracted program. AMHD — Adult Mental Health Division, a division of the State's Department of Health Of those that were found eligible, 92 % have been enrolled in AMHD contracted programs, such as; Care Hawaii, APS, Care-A -Van Homeless Programs, Private Practice and Community Mental Health Clinics. Attachment 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN Ponahawaiola: Community Re- Intergration Services REVENUE SOURCES County of Hawaii State of Hawaii FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 -June 30, 2011) $20,000.00 Federal Funds $414,960.00 Private Foundations United Way Funds Admissions $2,000.00 $26.667 00 Donations Fundraising Pay Phone $4,533.23 Vending Machines Service /Program Fees Third Party Reimbursements $31,765.19 Tuition Client Private Fees Interest Income Others (please list) a. Recycling $81.46 b. Laundry $578.50 c. e. TOTAL REVENUES County of Hawaii - Office of tile County Clerk Human Services Grants - FY 2010 -2011 $500,585.38 Summary of FY 10 -11 Grant Expenditures Attachment 2 AGENCY /ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN Ponahawaiola: Community Re-Interg ration Services BUDGET CATEGORY Personnel - Salaries (For employees supported by County grant funds only) Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other Supplies - Office, Program; Consumable; Telephone; Postage & Freight Occupancy - Rent; Utilities; Repairs Maintenance Equipment - Purchase; Rental; Repairs & Maintenance Insurance - General Liability; Auto; Fire; NDOA Board Insurance Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; per Diem; Auto Rental, Mileage Reimbursement 11. Other - Tox Screening- Client Assistance; Contract Services; Miscellaneous TOTAL (Items 1 - 11) FY 2010 -11 (07/01/10-06/30/11) ACTUAL EXPENDITURES 20000.00 20,000 00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 # 64 HOPE SERVICES Homeless Outreach Program Office for Social Ministry/ HOPE Services Hawaii, Inc. Care -A -Van: Homeless Outreach Program July 2010 - June 2011 PUBLIC BENEFITS DERIVED Program Highlights for 2010 -2011: 1. Homeless Outreach Specialists conducted 1,170 intakes for new homeless individuals. 698 homeless individuals received emergency supplies, such as hygiene items and clothing; 1,162 homeless individuals received o' emergency food. 365 homeless people were placed into emergency or transitional housing programs. 262 homeless people were placed into permanent housing. 178 individual were referred for job training and /or employment during this period; 43 obtained employment. 43 individuals were enrolled in substance abuse treatment programs. 2. Staff attended at least one training and /or inservice each month. Trainings included Safetalk Suicide Prevention, Work Incentives Presentation (SSI /SSDI), Team Building, CPR /First Aid, Domestic Violence & Stalking, Street -Based Outreach 101 (webcast), the 2010 Healthcare Conference, and the 2010 National Conference on Ending Homelessness. Inservices included presentations by Hale Ohana Shelter (for spouse abuse), Child and Family Services, Hawaii Paroling Authority, Family Self Sufficiency and Homeownership (section 8 program), Hawaii Disability Rights, and the Governor's Representative Office. 3. Homeless Outreach staff also attended many community meetings and events, including the Disability Awareness Forum, Healthy Keiki Day, Heart Walk, the Department of Health's Adult Mental Health Division (AMHD) Community Forum, Rural Outreach Services Agency Briefing, Veteran Outreach Event, Honokaa Peace Festival, and Mental Health Awareness Day. HOPE Services Hawaii, Inc. also coordinated the National Hunger and Homelessness Awareness Luncheon and Community Fair in Hilo & Kailua -Kona last November, and actively participated in the same event in Pahoa. 4. Outreach staff continues to engage and establish rapport with the chronically homeless, with the ultimate goal of getting them off of the streets. When the HOPE Care -A -Van office receives a call from the public with information about a homeless person, an Outreach Specialist is dispatched to the area to assess the situation and work with the individual. Staff has been doing early morning outreach (starting at 6am) for many years and recently (in May of 2011)began doing later shifts to be able to provide services in the evenings(from 11 am until 8pm). Staff has reported seeing many more people out in the evenings. 5. CAV Homeless Outreach staff also collaborates and coordinates services with many other social service providers and community agencies, such as the Department of Human Services, AMHD, Care Hawaii, Workforce Development, Under His Wings Street Ministry, Hale Ohana, Community Policing, Office of Housing, Neighborhood Place of Puna, Hilo Medical Center, Kona Community Hospital, etc. 6. Due to difficult economic times, many more individuals and families are facing homelessness. Outreach Specialists will oftentimes find people living in substandard housing situations, such as having no running water or other utilities. Other families are at risk of losing their homes due to loss of income. The Homeless Prevention and Rapid Re- housing (HPRP) Program which began in September of 2009 provided financial assistance that included short -term and medium -term rental subsidies and utility payments. The program ran out of its subsidy fund in October of 2010, only one year into the three year program. HOPE Services Hawaii restructured the program/ staffing to eliminate two full -time positions and use that money to put back into subsidy funds. The two staff were assimilated into other programs. At this point in time, the program has again depleted its fund and will need to undergo further restructuring in the near future. Since September of 2009, the HPRP program has provided assistance to 785 individuals who were either at risk of losing their housing or had already lost their housing and needed to be re- housed. 5. Outreach staff has been seeing more and more families with children living in parks and in their cars, as well as in substandard housing conditions. The TANF Housing Placement Program for TANF eligible families has housed 413 people, including 259 children, during this time period. 8. The Kukui Shelter Plus Care Program provides tenant based rental assistance and supportive housing services for unsheltered homeless who have been diagnosed with a severe and persistent mental illness, developmental disability onset before age 18, chronic substance abuse, or HIV /AIDS. During this time period, HOPE, Care -A -Van provided Kukui Shelter Plus Care services for 87 individuals. 9. New Direction, another Shelter Plus Care Program similar to the Kukui program, targets the chronically homeless. This program started in May of 2010 and is currently providing tenant based rental assistance and supportive housing services for 7 chronically homeless individuals. A chronically homeless person is defined as an unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more OR has had at least four (4) episodes of homelessness within the past three (3) years. 10. The Representative Payee Program provides money management services for 200 severe and persistent mentally ill individuals. Representative Payees manage the finances of eligible participants by paying their monthly bills, such as rent, utility, and other expenses. They also provide budget classes to teach participants how to manage their own money. 11. The SNAP Outreach Program helps SNAP eligible individuals and families to complete new applications and recertifications. During this time period, SNAP Outreach Workers completed 269 new applications and 214 recertifications. By assisting with these applications / recertifications, the SNAP Outreach Program has helped to generate $1,173,201.00 in SNAP benefits (no stats for June 8s July, 2011), resulting in an economic benefit to the community of $2,158,689.84! AGENCY /ORGANIZATION: PROJECT NAME: Attachment 1 Summary of FY 2010 -11 Income OFFICE FOR SOCIAL MINISTRY CARE -A -VAN Homeless Outreach County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010-2011 REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $15,000 00 State of Hawaii $712,500.00 Federal Funds $100,000.00 Private Foundations United Way Funds Admissions Donations $2 004 00 Fundraising Pay Phone Vending Machines Service /Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Recycling b. c. d. e. TOTAL REVENUES $829,504.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010-2011 Summary of FY 10 -11 Grant Expenditures AGENCY /ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN Outreach Attachment 2 BUDGET CATEGORY Personnel - Salaries (For employees supported by County grant funds only) Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other Supplies - Office; Program; Consumable; Telephone, Postage & Freight Occupancy - Rent; Utilities; Repairs Maintenance Equipment - Purchase; Rental, Repairs & Maintenance Insurance - General Liability; Auto; Fire; NDOA Board Insurance Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; per Diem; Auto Rental, Mileage Reimbursement 11. Other - Tox Screening: Client Assistance; Contract Services; Miscellaneous TOTAL (Items 1 - 11) FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 13,728 00 0 00 1,272 00 15, 000.00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 # 65 HOPE SERVICES Kihei Pua Emergency Shelter Kihei Pua: Emergency Homeless Shelter PUBLIC BENEFITS DERIVED Program Highlights for 2010 -2011 6 1. All children within the age range of 0 -5 years old were referred to YWCA Healthy Start, In Peace Keiki Steps, YWCA Preschool or Head Start. Keiki Play Groups and parenting classes facilitated by Mr. Mukai. 2. HOPE sponsored tuition fees for children to participate in after - school activities at the Boys and Girls Club and for their summer & teen programs offered through the Department of Parks and Registration. Some children have participated in other extracurricular activities such as canoe paddling, flag football, wrestling and Kamehameha's summer youth camps. Our aim is to provide the children in our programs with structured activities, community involvement and opportunities to succeed despite their families current struggles. 3. Family activities are planned regularly throughout the month to increase family strengthening thus stabilizing the family unit. Such activities include nightly family dinners, family game nights (2) two times monthly and family movie nights (2) times monthly. Participants agree and plan how to celebrate traditional family holidays with staff support and supplies available as needed. Birthdays and accomplishments (Le. finding employment or securing housing) are also planned by the individual family with staff support and supplies available as needed. Donated gifts, birthday cakes, and food are also available for families as needed. 4. Health Education classes were offered on site through the University of Hawaii at Hilo Nursing Department. Exercise classes were also offered to participants. Participants were given opportunities to join staff in regular walks around Coconut Island, swimming at Kawamoto Pool, and Zumba with B. Klarin, AAFA Certified Instructor. 5. Established strong partnerships with Child Welfare Services (CWS), Child & Family Services (CFS) and Parents Inc. Families were given a safe and structured living environment and opportunities to acquire the life skills necessary to obtain and maintain family reunification and stability. Space was made available for families to meet privately with their workers from other agencies during their stay at the shelter. 6. Staff and families maintain two garden beds on -site. The gardens provide vegetables and herbs for participants to use for their household meals or nightly family dinners. Participants acquire skills to maintain a small garden and are encouraged to take plant clippings from the garden when they transition to permanent housing. 7. Maintained partnerships with Bay Clinic, Hui Malama Ola Na Oiwi, Urgent Care, Dr. A. Camblor, Shigi Drug, Mina Pharmacy and Windward Pharmacy to provide non - emergent medical care to uninsured and under - insured participants at a reduced fee. Continue schedule appointments for regular and emergency dental care utilizing the mobile dental services offered through the Bay Clinic system. Performance Measures FY 2010 -2011 Estimate FY 2010 -2011 Actual Number of persons placed in emergency or transitional housing 300 291 Number of persons placed in permanent housing 100 111 Number of persons placed into drug treatment or alcohol treatment 10 13 Number of persons obtained employment 50 24 Number of persons who participated in long -term case management services 100 Number of persons accessing mental health services 20 Kihei Pua: Emergency Homeless Shelter PUBLIC BENEFITS DERIVED Projected Measure Annual Progress 50% of unemployed program participants will enroll in continuing education classes, vocational training or job readiness /employment programs. 34% of unemployed participants enrolled in a continuing education class, vocational training or job readiness/employment programs. Corrective Action: In the upcoming fiscal year, all unemployed program participants will create daily goal sheets identifying tasks to enroll in an employment readiness program, education classes, or broaden their work experience through volunteerism. Daily goal sheets will be verged by shelter staff to closely monitor their progress towards increasing their skills and /or income. 40% of unemployed program participants will enroll in continuing education classes, vocational training or job readiness/employment programs. *Unemployed program participants will either be in a job preparation program, education class, volunteering or employed prior to exiting the shelter. Those that do not engage in employment/education training programs will not be eligible for an extension of stay to the program. 80% of employed participants will maintain employment for at least three months. 73% of program participants that were employed and remained in the shelter for at least 3 months have maintained their employment for 3 months. *Unemployed program participants will either be in a job preparation program, education class, volunteering or employed prior to exiting the shelter. Eligible participants will be required to register with appropriate temporary employment agencies. 80% of participants who transition to permanent housing will remain in housing for at least six months. 71% of program participants that transitioned to permanent housing have remained in permanent housing for at least six months. 90% of program participants will test clean during random drug testing. 78% of program participants tested clean during random drug testing. Participants that do not test clean during random drug testing are referred for a drug and/or alcohol assessment. 80% of participants who transition to transitional housing will complete program conditions to maintain housing. 88% of participants that transitioned to transitional housing programs during this funding period have completed program conditions to maintain their housing. AGENCY /ORGANIZATION: PROJECT NAME: Attachment 1 Summary of FY 2010 -11 Income OFFICE FOR SOCIAL MINISTRY CARE -A -VAN Kihei Pua Emergency Shelter County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $15,000.00 State of Hawaii $493 050.00 Federal Funds $62,850.00 Private Foundations United Way Funds $7,667.00 Admissions Donations $50.00 Fundraising Pay Phone Vending Machines Service /Program Fees $17,189.80 Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Recycling $43 03 b. Laundry $931 87 c. d. e. TOTAL REVENUES $596.781.70 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 Summary of FY 10 -11 Grant Expenditures AGENCY /ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN Kihei Pua Emergency Shelter Attachment 2 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 BUDGET CATEGORY FY 2010 -11 (07/01/10 - 06/30/11) ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported by County grant funds only) $ 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 438 03 B. Occupancy - Rent; Utilities; Repairs Maintenance $ 780.32 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 457.81 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 149.57 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 13 174.27 11. Other - Tox Screening. Client Assistance: Contract Services; Miscellaneous $ 15,000.00 TOTAL (Items 1 - 11) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 # 66 HOPE SERVICES Pahoa Homeless Outreach: Puna Drop In Services Office for Social Ministry (OSM)/ HOPE Services Hawaii, Inc. Care -A -Van Homeless Outreach Program Puna Drop In Services July 2010 - June 2011 PUBLIC BENEFITS DERIVED Program Highlights for 2010 -2011: 1. The Puna Drop In Center offered drop in services Monday through Friday from 8am to 4:30pm. Drop In services included mail services and dispensing emergency supplies, such as food, clothing, blankets, and hygiene items. Staff also assisted consumers with referrals and linkages to medical, mental health and substance abuse treatment facilities, as well as other mainstream programs. Renter's education classes were offered weekly and included topics such as budget planning, goal setting, tenant rights and responsibilities, housekeeping and credit counseling. Coffee and snacks were available for those accessing drop in services. Brown bag lunches were handed out on the last two Tuesdays of every month. Due to a decrease in staffing, the Drop In Center lost its Outreach Coordinator in August of 2010. One outreach staff was then assigned to be at the center from 9am until 1pm daily. One full -time Homeless Prevention Specialist, one full -time TANF Case Manager, and one part-time volunteer assistant were also stationed at the center. The Homeless Prevention Specialist helps those who are either homeless or at risk of becoming homeless through the Homeless Prevention and Rapid Re- housing Program. This program provides rental and utility deposits and one month's rent. this can be the first month's rent for those who are moving into a new unit or one month past due rent to prevent eviction. The TANF Case Manager works to house TANF eligible families who are homeless or first time section 8 voucher holders. The TANF Housing Placement program will provide up to six months of case management services. 2. The Puna Drop In Center also served as a resource center. It was stocked with DHS benefit applications, housing applications, employment information, and other information concerning community resources. Drop in participants were able to access other HOPE Care -A -Van program services through this venue as well. HOPE Services Hawaii's SNAP Outreach Coordinator also used this center to meet with Puna consumers in need of assistance with completing a SNAP application. The SNAP Outreach Coordinator would provide DHS /SNAP outreach services once weekly at the Puna Drop In Center. 3. Through the Puna Drop In Center, the HOPE Care -A -Van Homeless Outreach Program has established and maintained vital partnerships with Puna community organizations such as "Da Poi Bowl ", a coalition of Puna businesses and individuals working together to feed the hungry through food pantries and hot meal programs. Outreach staff continues to conduct outreach services at the Puna Baptist Church, which serves a free lunch every week (Thurdays). HOPE's East Hawaii Homeless Programs Manager meets monthly with the Puna Round- table, which acts as a forum to identify the unique challenges of providing community services in Puna and to support coordinated and cooperative activities and programs for Puna. These meeting are conducted at the office of the Neighborhood Place of Puna, another partner agency that provides services for families in need. 4. In honor of National Hunger and Homelessness Awareness Week, a luncheon and community fair was held at the Pahoa Community Center on November 19, 2010. This was the second year that this event was held in Puna and brought in a crowd of approximately 500 people. Free haircuts and manicures were provided for the low- income and homeless population. HOPE actively participated in this event which was spearheaded by the Neighborhood Place of Puna. Other community agencies such as Men and Women of Pa'a, Community Policing, New Hope Under His Wings, and the Puna Lions Club participated in this event as well. 5. Unfortunately, due to lack of funding and resources, the Puna Drop In Center shut down on June 30, 2011. Although we are sad to have lost this opportunity to be a solid presence in the Puna community, the HOPE Care -A -Van outreach staff will continue to provide outreach services to the homeless and marginalized population in Puna. Attachment 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN Pahoa Homeless Outreach: Puna Drop In Services REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $20,000.00 State of Hawaii Federal Funds Private Foundations United Way Funds Admissions Donations Fundraising Pay Phone Vending Machines Service /Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Recycling b. c. d. e. TOTAL REVENUES $20,000 00 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 Summary of FY 10 -11 Grant Expenditures AGENCY /ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN Pahoa Homeless Outreach: Puna Drop In Services Attachment 2 BUDGET CATEGORY FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported by County grant funds only) $ 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 101.61 6. Occupancy - Rent; Utilities; Repairs Maintenance $ 19,898.39 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other - Tox Screening: Client Assistance; Contract Services; Miscellaneous $ 20,000.00 TOTAL (Items 1 - 11) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -2011 # 67 HUI MALAMA OLA NA `OIWI Kokua Hali Health Transportation 08/30/2011 TUE 1:44 FAX 808 961 4794 Hui Malama - Hilo I�J004 /007 County Of Hawaii End of the Year Report FY 2010 -2011 Agency: Hui Malama Ola Na 'Oiwi Program: Kokua Hali -- Health Transportation Program Funding Amount: $20,000 Funding Justification: Hui Malama Ola Na 'Oiwi Transportation Specialist Staff Position for ADA van Narrative Report Hui Malama Ola Na 'Oiwi's (HMONO) Kokua Hali Health Transportation Program received $20,000 in funding to staff a Transportation Specialist driver for our newly acquired 4 wheel drive /wheelchair lift van for island wide services to those clients who were mobility challenged and had limited or no means of getting to medical related appointments. The anticipated use of our ADA van prompted quick results from clients who were wheelchair bound and those using walkers to schedule appointments with our receptionist here in Hilo. The process provided some challenges with scheduled deployment of the driver to various locations around the island. Careful coordination between HMONO's Outreach Case Managers, client and receptionist posed a delicate approach with client's health providers who worked with us to find the best possible dates and times for appointments keeping in mind the time associated with transporting our clients. As the year progressed, the scheduling became more fine tuned in addressing time- frames and multiple stops for our mobility challenged clients. A total of 55 mobility challenged clients (Unduplicated - meaning they were counted once as a client) used our ADA van in the FY. A total of 2381 stops or transport stops were reported and documented. Majority of transport legs were attributable to physician and health professional appointments, laboratory referrals, referral to therapist, pharmaceutical medication pick -up and mental health services. The following table reflects our Objectives proposed and includes our actual updated data. FY2009 -10 Estimate (From Feb 2010) FY 2010 -11 Estimate FY 2010 -11 Actual Objective 1: Increase access to health care on the island for mobility disadvantaged clients. a. Register 25 new wheelchair and limited mobility clients for HMON'O's health transportation service. 10 25 55 b. Schedule and provide a minimum of 420 wheelchair and limited mobility transports. 125 1050 2381 Objective 2: Increase access to health care on the island for transportation disadvantaged clients, including non - drivers and individuals without access to automobiles or adequate transit services. a. Register 90 new clients for health transportation service. 60 90 68 b. Schedule and provide a minimum of 8108 transports. 7371 8108 7135 08/30/2011 TUE 1:45 FAX 808 961 4794 Hui Malama - Hilo 11005/007 The results reported for Objective 2 showed our projected goal of 90 new clients to be higher than the actual. The projected number of legs also resulted in a lower than projected amount. In our assessment the amount of clients that were returning clients that took advantage of our transportation services stayed with us and accounted for many of our van capacity to deliver transport services. We were still pleased with the increase overall in providing transportation services island wide and for so many people who were left with limitations in meeting their health needs and issues. The ADA van was deployed to every district on the island during the reporting period with Puna and Hilo accounting for most of the rendered services. Hui Malama Ola Na 'Oiwi encountered some challenges along the way not only in scheduling but in those clients that were obese and required the largest wheelchair available. The challenge was in fitting the wheelchair and the client into the lift and into the vehicle. Our driver often carried the next size down for getting our obese clients in and out of the van only. With no other means to deal with this issue it is wonderful to see our driver make adjustments to ensure our clients are safe and transported without too many set - backs. Feedback from our clients has been overwhelmingly positive and we will continue to provide island wide transportation for the island population who are mobility challenged. Hui Malama Ola Na 'Oiwi is very grateful to the County of Hawaii for granting us the opportunity to employ a transportation Specialist and complete services to our island communities. 08/30/2011 TUE 1:45 FAX 808 961 4794 Hui Malama - Hilo 0006/007 ATTACHMENT 1 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Hui Malama Ola Na 'Oiwi PROJECT NAME: Kokua Hall Health Transportation Program REVENUE SOU RC .14..010-11 30, 2011) County of Hawaii $ 20,000 1 State of Hawaii $ 7,000 Federal Funds $ 2,145,050 Private Foundations $ 15,347 United Way Funds Admissions Donations $ 55,058 Fundraising Pay Phone Vending Machines Service /Program Fees $ 289,028 Third Party Reimbursements $ 3,152 Tuition $ Client Private Fees $ Interest Income Others (please list) a• Office of Hawaiian Affairs $ 41,172 b. Papa Ola Lokahi $ 19,615 c- SEE - TANF Program $ 28,486 TOTAL REVENUES $ 2,623,908 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -11 08/30/2011 TUE 1:45 FAX 808 961 4794 Hui Malama - Hilo 0007 /007 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Hui Maiama Ola Na 'OW PROJECT NAME: Kokua Hall Health Transportation Program Budget Category FY 2010 -11 (07/01/10 - 06;30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds 20,000 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes -- FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees - Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 8. Occupancy - Rent; Utilities; Repairs & Maintenance $ 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other- Tox Screening; Client Assistance, Contract Services; Miscellaneous $ TOTAL (Items 1 -ii) $ 20,000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2010 -11 # 68 SPECIAL OLYMPICS EAST HAWAII General Funding County of Hawaii Non Profit Grant FYE 2010 -2011 Year -End Report For Special Olympics Hawaii- East Hawaii Area Special Olympics Hawaii -East Hawaii Area program received a County of Hawaii non - profit grant of $15,000 for the fiscal year 2009 -2010. This grant enabled us to provide services mentioned in our mission statement: to provide year -round sports training and athletic competition in a variety of Olympic -type sports for children and adults with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in the sharing of gifts, skills and friendship with their families, other Special Olympics athletes and the community. r The Public Benefits Derived: ➢ On April 10, 2010, our area track & field competition was held at Keaau High School with athletes from West Hawaii and Ka'u joining us for this qualifying competition for the State Summer games. A total of 93 athletes from 10 delegations participated. This area competition was hosted by Keaau High School and over 150 volunteers from a variety of community and school clubs came to put on this event. Giving back to their community were the members from Labor Alliance(AFL -CIO, HGEA,ILWU, HSTA), Hilo High School Leo Club, Waiakea High School Leo Club, Waiakea High School Health & Fitness Academy, National Guard Youth Challenge Academy, HSTA, UH Hilo Cross Country Team, Keaau High School Civics Club, Keaau High School GT PE class, Keaau High School teachers & Staff, Ke Ana La'ahana School chanters, Boy Scouts Troop 42 from Mt. View Elementary School, Health Resources, Hawaii County Police Dept, First Hawaiian Bank & the Hawaii Air National Guard all came to volunteer their time in order for our athletes to be able to compete in their events. Over 35 family members and 25 volunteers from our organization also volunteered. As a small gesture of our appreciation, every one of the 140 volunteers received a Special Olympics Hawaii Volunteer t -shirt and lunch. Families donated some of the food and drinks for the volunteers. The Pilau Motorcycle Club provided Chili and Rice with our program purchasing the rest of the refreshments & lunches, our total cost for this event, including the volunteer t shirts, a cleaning kit and blanks for our starter pistols, batteries for12 walkie- talkies, was $782,of which came from the County of Hawaii's Non - profit grant. ➢ On October 9 & 10, 2010 we held our bowling singles and unified competition at Hilo Lanes. We had at total of 74 athletes from East Hawaii competing in the singles event and 22 athletes and 22 unified partners competing in the unified team bowling event. Mr. Joey Estrella, head coach for the UH Hilo Vulcan baseball team has hosted our competition from 1977. With the help from the UH Hilo Vulcan baseball team, the UH Hilo cheerleaders and the members of the Hilo High School bowling teams who volunteered we were able to hold our competition. The cost for this competition was $1,392, of which was paid with funds from the County of Hawaii's non - profit grant. ➢ In order for athletes to qualify to compete in State competitions they must first compete in area competitions. On July 24, 2010 East Hawaii athletes and unified partners competed in the Area Bocce Competition held at Waiakea High School. The cost for this event including lunch for all athletes and volunteers was $306. On August 1, 2010 East Hawaii area athletes boarded a bus headed to Kona for the area competition in Soccer with West Hawaii athletes. The cost of the bus, $432. On Sept. 12, 2010 members of the Golf Treasures Golf team competed in an area competition held at the Waimea Country Club. Cost for this competition including greens fees, golf cart rental and lunch for athletes and volunteers was $273. On March 19 -20, 2011 an athlete from East Hawaii attended the Outer Island Area swimming competition held on Maui. Cost for airfare, hotel rental, car rental and food for athlete and chaperon was $674. Then on March 26, 2011 athletes, coaches and volunteers from 5 teams again boarded 2 busses bound for Kona to compete in the Area softball tournament with athletes from West Hawaii. The 2 busses cost $864. Total for athletes to compete in these 5 area competitions was $2,549 paid with funds received from the County of Hawaii Non Profit grant. D Families are very important to our athletes and our area program. Too many times, parents put the needs of their intellectually disabled child ahead of themselves. In order to have family members relax, have some fun and to bring families together to share in their experiences, our area program hosted 3 "Ohana" events. On October 16, 2010 we held the Ohana Bocce Bash Picnic. This picnic included fun and food for Athletes and their families. The Athletes got to teach their families the fun game of Bocce. On December 11, 2010, we had a Christmas Party at the Church of the Holy Cross with food, games, dancing, singing Christmas carols and area awards were given out. Then on April 16, 2011, we held our Spring Dance at the Church of the Holy Cross. There was dancing, food, games, prizes. Through all these Ohana events, over 275 family members participated, relaxed, had fun playing games and were able to socialize with the other families with intellectually disabled family members. These Ohana events cost $792 and were paid with funds obtained with the County of Hawaii Non Profit Grant D The County of Hawaii Non Profit grant also covered the cost for printing & mailing our newsletter which reached over 500 homes quarterly including athletes, their families and other Special Olympics East Hawaii supporters. Pictures are included of the athletes participating in competitions as well as fundraising activities such as Cop on Top, Tip a Cop and Fueling Dreams. This newsletter keeps the public informed as to what has happened and updates on upcoming events. The cost of printing and postage for the year was $440 and was paid with funds from the County of Hawaii Non Profit Grant. D This grant allowed our organization to send 6 coaches to Oahu for sports specific coaches training clinics. A total of 3 coaches were able to be certified in the sport that they are coaching due to the County of Hawaii Non Profit grant paying for the $546 cost. D This grant allowed our intellectually disabled athletes to travel and compete on Oahu in 3 State competitions throughout the year. Over 403 athletes, unified partners & coaches have traveled to State competitions throughout the year with our area program. The County of Hawaii Non Profit grant has enabled us to pay $5,499 to take 36 athletes to State competitions on Oahu during the course of the year. Additional Public Benefits: Our Program serviced: o Number of intellectually disabled athletes o Number of unified partners (non - disabled athletes) who participated with a disabled athlete as a team 82 o Number of athletes & unified partners combined 267 o Number of volunteers who participated at competitions, trainings and events throughout the year 536 o Number of coaches who coached our athletes this year 60 o Number of family members who participated 160 o Number volunteer hours donated by volunteers throughout the yr. 12,070 185 T10 or T6% T5 or 1'7% T15 or 19% T26 or 1'6% T3 or T1% T8 or T5% TH14,065 orT9% With the funding provided by the County of Hawaii's grant, our program was able to maintain the 5 basketball and 5 softball teams this year for the East Hawaii area. We were also able to have 2 soccer teams as well as 12 traditional bocce teams and 23 unified bocce teams. In addition 8 athletes participated in golf. We continued to support 9 delegations so that we would be able to offer our athletes more sports to participate in to keep them physically fit, mentally alert and socially active. We now offer 9 different sports throughout the year. With the continued assistance from the County of Hawaii grant, we will continue to reach out to the intellectually disabled population so that they will be fortunate enough to join us and get to know the joy of competition, the great feeling of becoming physically fit and the peace of mind knowing that you tried your best. Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: _Special Olympics Hawaii PROJECT NAME: Special Olympics Hawaii, East Hawaii ATTACHMENT 1 REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 - June 30, 2011) County of Hawaii $12,000 State of Hawaii $ Federal Funds $ Private Foundations $6,500 United Way Funds $ Admissions $ Donations $15,835 Fundraising $68,635 Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $12 Others (please list) a. $ b. $ c. $ TOTAL REVENUES $102,982 County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2010 -201 1 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Special Olympics Hawaii ATTACHMENT 2 PROJECT NAME: Special Olympics Hawaii, East Hawaii Budget Category FY 2007 -08 (07/01/07- 06/30/08) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 5955 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 6045 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous _ TOTAL (Items 1 -11) $ 12,000 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -2011 # 69 SPECIAL OLYMPICS WEST HAWAII General Funding County of Hawaii Grant Award Public Benefits Derived Special Olympics West Hawaii FY 2010 - 2011 First and foremost I wanted to thank the County of Hawaii for continuing to support our Special Olympics West Hawaii program. We are all painfully aware of the trying financial times that we are in and the cuts that have been made. Since we are totally financially supported by the generosity of others, and we have seen a drop in giving in support of our program, the County of Hawaii Grant has been crucial to our success again. The County Grant, gifted to Special Olympics West Hawaii not only benefits our program but our West Hawaii community as well. This grant helps to fuel our mission to increase the number of participants and to continue to improve the quality of training for our athletes, coaches and volunteers. County funding also helps us to continue to reach out to the community through volunteer appreciation events, community activities, and public relations. Our unified partners program, which pairs Special Olympic athletes and people from the general public to compete on a team together, continues to grow. We now have Unified teams competing during each of our three sports seasons. This has been a wonderful opportunity for parents to play ball with their children, some of them for the first time in their lives, and siblings to compete at the same level. It is a great way for members of the community to not just watch the great accomplishments of these individuals but to experience them first hand. This program continues to assist us with recruiting volunteers as well. All of our head coaches are trained and certified by Special Olympics Hawaii to coach their sport properly and within our outline rules. To raise the level of our program we also offer our assistant coaches the opportunity to attend the same coaching certification clinics on Oahu. This is obviously one of the most costly portions of our program but well worth the time and money. The quality of our program is based on the training in which these individuals receive. The immediate benefits of well trained staff, as displayed in our athletes includes, increased physical fitness, increased self confidence, and better socialization skills to make ongoing friendships with other athletes within our state. Overall, friendship has been found to be the most important aspect of the program to everyone involved. Special Olympics West Hawaii trained a basketball team, a soccer team, a Unified softball team, a T ball team, 14 bocce ball teams and 12 bowling teams this past year. Our team sports continue to improve at competitions due to a great commitment to training by our coaching staff and volunteers. We also fielded a swimming team of 6 athletes, a track and field team of six, including a Unified 4x100 relay team which won a silver medal, and 6 power - lifters. Special Olympics also believes in giving back to our community. We are always sure to instill this trait in our athletes by teaching them the importance of doing whatever they can to support the community in which they live. This year we provided volunteers for Ironman, the Kona Marathon, tree plantings at the West Hawaii Veterans Cemetery, beach clean-ups, and the Visitor Industry Charity Walk. We believe that special needs individuals should be involved with other charitable events and we will continue to look for new ways to give back to our generous community. We continue to have an excellent working relationship with the community and strong partnerships with such organizations as: The Ironman Organization, The International Marketplace, County of Hawaii Parks & Recreation and the County of Hawaii Police and Fire Departments, as well as a variety of private businesses. Without the assistance of these organizations West Hawaii would not be able to provide these services for the special needs people within our community. Volunteers are the backbone of our program and we are always looking to recruit additional quality individuals through community events and fundraisers. This FY 2010 - 2011 has also been a period of expansion for us to provide our services to new athletes and portions of the Big Island. We have been able to use our County of Hawaii Grant funds to strengthen and expand our influence in the Ka'u region. We have used County funds for advertising, publication and recruitment of new athletes, coaches and volunteers and send participants to Area and State Competitions. We also used funds to properly equip our athletes with sporting equipment and uniforms. Although the Ka'u Delegation of Special Olympics West Hawaii is small it is a model we are following for our push to expand services into the Kohala region. Special Olympics West Hawaii does have a large portion of Hawaii Island that we support and believe it is our charge to help as many people in these regions as we can. The majority of the County Grant funds went to flight and travel costs for our athletes and volunteers which serve as the culminating tournaments and experiences of each sport season. Achievements for Fiscal Year 2010 -2011 Include: 1. Fielding our first Unified Softball team in 5 years and our first Unified Track team. 2. Training 4 new coaches to train our athletes 3. Increase our total athlete count by 4 athletes even though we had 3 athletes move to Hilo. 4. Reached a new high with almost $4,600 raised at our Fueling Dreams fundraiser. 5. Start a new community education relationship with the students at West Hawaii Explorations Academy. 6. Strengthen our athlete count in Ka'u and begin developing a Kohala Delegation. The mission of Special Olympics is to provide year round sports training and athletic competition in a variety of Olympic -type sports for children and adults with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills, and friendship with their families, other Special Olympic athletes and the community. Your support honors their accomplishments and encourages the efforts of our dedicated volunteers. Mahalo for your continued support, David Ross - Area Director Special Olympics West Hawaii, sowhdave @yahoo.com, 345 -1344 Summary of FY 2010 -11 Income AGENCY /ORGANIZATION: Special Olympics West Hawaii PROJECT NAME: General Funding ATTACHMENT 1 REVENUE SOURCES FUNDS RECEIVED: FY 2010 -11 (July 1, 2010 — June 30, 2011) County of Hawaii $ 7,500 State of Hawaii $ Federal Funds $ Private Foundations $ 1,500 United Way Funds $ 10,000 Admissions $ Donations $ 3,800 Fundraising $ 18,000 Pay Phone $ Vending Machines $ Service /Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ TOTAL REVENUES $ 40,800 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2010 -11 ATTACHMENT 2 Summary of FY 2010 -11 Grant Expenditures AGENCY /ORGANIZATION: Special Olympics West Hawaii PROJECT NAME: General Funding Budget Category FY 2010 -11 (07/01/10- 06/30/11) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 4. Professional Fees — Legal; Accounting /Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy — Rent; Utilities; Repairs & Maintenance 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 1,500 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications /Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 500 10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 5,500 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ $ 7,500 TOTAL (Items 1 -11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2010 -11